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Learn Microsoft Office 2019 Copyright © 2020 Packt Publishing Learn Microsoft Office 2019 A comprehensive guide to getting started with Word, PowerPoint, Excel, Access, and Outlook Linda Foulkes BIRMINGHAM - MUMBAI Learn Microsoft Office 2019 Copyright © 2020 Packt Publishing All rights reserved. No part of this book may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written permission of the publisher, except in the case of brief quotations embedded in critical articles or reviews. Every effort has been made in the preparation of this book to ensure the accuracy of the information presented. However, the information contained in this book is sold without warranty, either express or implied. Neither the author, nor Packt Publishing or its dealers and distributors, will be held liable for any damages caused or alleged to have been caused directly or indirectly by this book. Packt Publishing has endeavored to provide trademark information about all of the companies and products mentioned in this book by the appropriate use of capitals. However, Packt Publishing cannot guarantee the accuracy of this information. Commissioning Editor: Richa Tripathi Acquisition Editor: Karan Gupta Content Development Editor: Ruvika Rao Senior Editor: Afshaan Khan Technical Editor: Gaurav Gala Copy Editor: Safis Editing Project Coordinator: Francy Puthiry Proofreader: Safis Editing Indexer: Rekha Nair Production Designer: Nilesh Mohite First published: May 2020 Production reference: 1290520 Published by Packt Publishing Ltd. Livery Place 35 Livery Street Birmingham B3 2PB, UK. ISBN 978-1-83921-725-8 www.packt.com To the memory of my mother, Wendy Foulkes, an expert computer trainer from whom I had the privilege of learning and working. Her passion for end user training was infectious and instilled in me life-long skills of patience, dedication, determination, and confidence. If her life were not taken away so early, we would be coauthoring many books together, but I know that she is proud looking down from above. To my three sons, Chris, JJ, and Matt, as a reminder that you only have one chance at your unique life. Use this valuable gift surrounded by family, love, and a focused passion to move forward through it with contentment. Give yourself a shake as you hit any of life's obstacles, regain a positive outlook, and continue to be the best unique you. You are my everything. Packt.com Subscribe to our online digital library for full access to over 7,000 books and videos, as well as industry leading tools to help you plan your personal development and advance your career. For more information, please visit our website. Why subscribe? Spend less time learning and more time coding with practical eBooks and Videos from over 4,000 industry professionals Improve your learning with Skill Plans built especially for you Get a free eBook or video every month Fully searchable for easy access to vital information Copy and paste, print, and bookmark content Did you know that Packt offers eBook versions of every book published, with PDF and ePub files available? You can upgrade to the eBook version at www.packt.com and as a print book customer, you are entitled to a discount on the eBook copy. Get in touch with us at [email protected] for more details. At www.packt.com, you can also read a collection of free technical articles, sign up for a range of free newsletters, and receive exclusive discounts and offers on Packt books and eBooks. Contributors About the author Linda Foulkes is an L&D trainer at Knights plc. She is also a Microsoft Office Master Trainer, Microsoft Certified Educator, and Microsoft Innovative Expert Educator and Trainer with over 25 years of experience. In 2015, Linda represented South Africa at the Microsoft Global Forum in Redmond. She has certified and coached students who competed at the Microsoft Office Specialist Championships in Texas. She has published five training manuals and courseware for the Microsoft Office Specialist Certification and the ICDL Foundation SA. She has presented at conferences and webinars for SchoolNet SA, hosted TeachMeets and MicrosoftMeets, and developed e-learning paths for the Microsoft Office suite of programs, owing to her interest in e- learning. I would like to acknowledge the Packt staff, who have displayed nothing but professionalism, coupled with a supportive and collaborative work ethic throughout the various stages of this book. In particular, Karan Gupta (Acquisition Editor), with whom it has been an absolute pleasure working. Karan, thank you for initiating the first contact and going the extra mile for me with professional care to detail and making sure everything was running smoothly across different time zones, being available 24/7; and to Ruvika Rao (Content Development Editor), who has been my right-hand woman, hot on my heels supporting and keeping me in check. Your work ethic is impeccable and I have thoroughly enjoyed my interactions with you. I would also like to thank Prajakta Naik, Richa Tripathi, Aaron Lazar, and my reviewers, Ambarish Tarte and Omprakash Pandey, for their valuable input. About the reviewers Ambarish Tarte is a Mumbai-based Microsoft Certified Professional and a globetrotter who conducts corporate training for various corporate giants/multinational companies across the globe. With MS Office and Office 365 end user apps being his forte, he operates as a corporate training consultant with a team of associates in almost every major city. He began his corporate training stint in 2011 and has had the privilege of training delegates of over 20 nationalities in classroom and online sessions. Being able to add a bit of humor and always keep participants active during training is a unique selling point that Ambarish has developed over the years. Ambarish is also a YouTuber and runs various social media pages. I thank my parents for their continued support during my stint so far as a corporate training consultant. Quitting a full-time job and moving into freelancing requires support from family, and my parents left no stone unturned in doing so. I would also like to thank Mr. Saiesh G Tripathi, my colleague, for his inputs. Thanks to Ms. Pooja Vaishnav, my protégé, for the initial screening of the chapters in this book. Omprakash Pandey, a Microsoft 365 Consultant, has been working with industry experts to understand project requirements and work on the implementation of projects for the last 20 years. He has trained more than 50,000 aspiring developers and assisted in the development of more than 50 enterprise applications, which have been his key achievements. He has offered innovative solutions on .NET development, Microsoft Azure, and other technologies. He has worked for multiple clients across various locations including Hexaware, Accenture, Infosys, and many more. He has been a Microsoft Certified Trainer for more than 5 years. I want to thank my parents and colleagues, Ashish and Francy, for their assistance and support. Packt is searching for authors like you If you're interested in becoming an author for Packt, please visit authors.packtpub.com and apply today. We have worked with thousands of developers and tech professionals, just like you, to help them share their insight with the global tech community. You can make a general application, apply for a specific hot topic that we are recruiting an author for, or submit your own idea. Table of Contents Preface 1 Section 1: Word Chapter 1: Exploring the Interface and Formatting Elements 9 Technical requirements 10 An overview of the interface features 10 The title bar 10 The QAT 11 Using tabs and groups 12 Using shortcut keys to access the ribbon 13 Accessing the rulers 14 Minimizing the ribbon 14 Adding items to the status bar 15 Using the help facility 16 Creating documents 17 Setting the printing options 19 Changing the page margins 19 Changing the page orientation 20 Changing the paper size 21 Changing the print options 22 Setting the collate and page options 23 Printing background colors and images 24 Setting pages to print 25 Inserting page breaks 26 Formatting text, styles, and paragraphs 27 Basic text formatting 27 Changing the font colors 30 Adding text effects 33 Removing text formatting 33 Changing the casing of text 34 Copying multiple formats 34 Formatting using font attributes 36 Changing the text alignment options 36 Applying a drop cap 37 Inserting special characters and symbols 38 Indenting paragraphs 40 Setting spacing before or after a paragraph 42 Adjusting the line spacing 44 Creating a new style 44 Table of Contents Modifying a style 46 Summary 46 Chapter 2: Creating Lists and Constructing Advanced Tables 47 Technical requirements 48 Creating bulleted and numbered lists 48 Constructing a list automatically 49 Editing AutoFormat Options 49 Constructing a list manually 51 Modifying a bulleted or numbered list 52 Defining a new bullet symbol 54 Editing bulleted list font attributes 56 Inserting a custom picture as a bullet 57 Working with multilevel lists 58 Creating a multilevel list 59 Creating an outline (multilevel list) before typing a list 59 Creating an outline (multilevel list) after typing a list 61 Removing a multilevel list 63 Restarting numbering for a new list 63 LaTeX math 64 Working with tabbed lists 66 Selecting tab types 68 Typing a new tabbed list 71 Creating a list using the leader dot tab 72 Removing tabs in a document 75 Creating tables 76 Selecting skills 77 Editing and formatting tables 78 Merging cells 78 Splitting cells 79 Changing row/column height or width 80 Inserting
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