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ES 01.11.2017
LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday, 1 November, 2017 at 5:30 pm
PRESENT: Alderman T Jeffers (Chairman)
The Right Worshipful the Mayor Councillor T Morrow
Aldermen M Henderson MBE, SP Porter and J Tinsley
Councillors N. Anderson, , A Givan, J Gray MBE, B Hanvey, H Legge, T Mitchell
IN ATTENDANCE: The Director of Environmental Services Acting Head of Service (Operational Services). Head of Service (Building Control) Audit and Risk Manager Environmental Health & Animal Welfare Manager Environmental Health Manager Waste Policy and Development Manager Operations Manager, Building Control Services Member Services Officer
Commencement of Meeting
The Chairman, Alderman T Jeffers, welcomed everyone to the November meeting of the Environmental Services Committee and proceeded to outline the evacuation procedures in the case of an emergency.
1. Apologies
Apologies for non-attendance were received on behalf of Councillor O Gawith, Councillor B Mallon, Councillor L Poots, the Head of Service (Technical and Estates) and the Head of Service (Environmental Health).
2. Declarations of Interest
The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. There were no Declarations of Interest.
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3. Minutes
3.1 Minutes of the Environmental Services Committee Meeting held on 4 October 2017
It was proposed by Alderman M Henderson, seconded by Councillor A Givan, and agreed that the minutes of the meeting of the Environmental Services Committee held on 4 October 2017, as adopted at the meeting of Council held on 24 October 2017, be confirmed and signed.
3.2 Britain in Bloom Awards
Arising from the minutes, the Chairman referred to his attendance at the recent Britain in Bloom awards event in Llandudno when Hillsborough had received a gold award in the Champion of Champions category. He expressed his congratulations to the Council’s grounds maintenance staff for their work in Hillsborough and throughout the Council area.
(Alderman J Tinsley and Councillor N Anderson arrived at 5.34 pm)
4. Confidential Business
It was agreed that the report and recommendations of the Director of Environmental Services be adopted, subject to any decisions recorded below.
The Chairman, Alderman T Jeffers, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons:
Item 4.1: Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information
Item 4.2: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information)
Item 4.3: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information)
Item 4.4: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information
Item 4.5: Confidential due to information which is likely to reveal the identity of an individual
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4. Confidential Business (Contd)
Item 4.6: Confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.
Item 4.7: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information)
Item 4.8: Confidential due to information which is likely to reveal the identity of an individual
“In Committee”
It was proposed by Councillor J Gray, seconded by Councillor N Anderson, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public.
Items for Decision
4.1 Tender for the Provision of a Kerbside Sort Service for the Collection & Recycling of Dry Recyclables from Households within the Lisburn & Castlereagh City Council Area
It was proposed by Alderman M Henderson, seconded by Councillor A Givan, and agreed to recommend that Council approve the recommendations as set out in the officer’s report.
4.2 Natural Gas and Electricity Procurement
It was proposed by Councillor A Givan, seconded by Alderman M Henderson, and agreed to recommend that Council approve the recommendations as set out in the officer’s report.
4.3 Financial Appraisal for the Provision of a Haulage Service for Residual and Green Waste from Council Household Recycling Centres
The Committee was provided with copy of the financial appraisal for the provision of a haulage service for residual and green waste from Council household recycling centres (HRCs)
It was proposed by Alderman J Tinsley, seconded by Councillor J Gray, and agreed to recommend that Council approve the recommendation as set out in the officer’s report.
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4.4 Dog Control Service – Charges for 2018/2019
The Committee was provided with copy paper outlining the existing charges and proposed charges for the dog control service.
It was proposed by Alderman M. Henderson, seconded by Alderman J Tinsley, and agreed to recommend that Council approve the recommendation as set out in the officer’s report.
4.5 Flexible Retirement Request
It was proposed by Alderman M Henderson, seconded by Councillor A Givan, and agreed to recommend that Council approve the recommendation as set out in the officer’s report.
Items for Noting
It was proposed by Councillor J Gray, seconded by Councillor A Givan, and agreed that the following items (Items 4.6 to 4.8) be noted.
4.6 Planning Enforcement – Cases with Court Proceedings for November 2017
The Committee was provided with and noted copy of a table on enforcement cases with court proceedings for November 2017
4.7 Residual Waste Treatment Project – Briefing Notes
The Committee was provided with and noted copy briefing notes on the status and next steps of the Residual Waste Treatment Project.
The Committee also noted that arc21 had been advised that a Pre-Action Protocol letter had been submitted to the Department. Members were advised that an update report would be brought to the next meeting of the Committee.
4.8 Rolling Year Absence Figures for Environmental Services Directorate
The Committee was provided with copy and noted information in relation to the absence figures for the Environmental Services Directorate
Resumption of Normal Business
It was proposed by Alderman M Henderson, seconded by Councillor N Anderson, and agreed to come out of committee and normal business was resumed.
5. Report from the Director of Environmental Services
Items for Noting
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5.1 Environmental Services Trading Accounts – Period 6
The Committee was provided with copy and noted the Environmental Services Trading Accounts for Period 6.
5.2 Progressing the Community Plan
The Committee was provided with copy and noted an outline of the proposed methodology to take forward the Community Plan that had been presented by the Community Planning Manager to the Development Committee meeting on 4 October 2017.
5.3 Letter from Antrim and Newtownabbey Council Regarding a new Crematorium on Council Owned Land on the Doagh Road, Referred to as the Ballyearl Site
The Committee was provided with and noted copy correspondence from the Chief Executive of Antrim and Newtownabbey Council which would be reported through the Development Committee for consideration within the investment programme.
5.4 Regional Waste Management Needs - Priorities and Proposals for the Northern Ireland Region
The Committee was provided with and noted copy of a report that had been previously presented to Committee in September 2016 regarding the draft strategic action plan for waste management services together with copy of a paper on regional council collaborative working that had been presented to (SOLACE and NILGA) Local Government in September 2017.
In response to a query by Councillor J Gray, the Acting Head of Operational Services advised that a month by month record was maintained detailing the costs and total labour hours involved in dealing with fly tipping incidents.
5.5 Report by Acting Head of Service (Operational Services)
Items for Noting
It was proposed by Councillor N Anderson, seconded by Alderman M Henderson, and agreed that the following items (Item 5.5.1 to 5.5.3) be noted.
5.5.1 Letter from NI Water Regarding Sewer Rehabilitation Work on Bridge Street, Lisburn
The Committee was provided with and noted copy of a letter from NI Water in relation to sewer rehabilitation work on Bridge Street, Lisburn which commenced on 16 October 2017
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5.5.2 Service Update: Refuse Collection
The Committee was provided with copy of refuse collection data and noted the refuse collection service update.
In response to a query by Councillor B Hanvey, the Director of Environmental Services confirmed that meetings with utility companies to minimise disruption caused by street works were being arranged and a meeting had recently taken place with Phoenix Gas.
(Councillor T Mitchell arrived at 5.46 pm)
5.5.3 Cleansing Services: Illegal Dumping Update
The Committee was provided with copy and noted illegal dumping statistics for September 2017.
5.6 Report from Head of Service (Building Control)
Items for Decision
5.6.1 Street Naming Off Lisburn Road, Hillsborough
The Committee was advised that SWR Properties Ltd had proposed the street name for a development of 4 no. dwellings off Lisburn Road, Hillsborough.
The Committee had been provided with a copy of the development layout.
It was proposed by Councillor J Gray, seconded by Alderman J Tinsley, and agreed that the street name, Sandringham Park, be allocated to the proposed development of dwellings off Lisburn Road, Hillsborough.
5.6.2 Street Naming Off Richmond Court, Lisburn
The Committee was advised that M.E. Crowe Ltd had proposed the street name for a development of 24 dwellings off Richmond Court, Lisburn.
The Committee had been provided with a copy of the development layout.
It was proposed by Councillor A Givan, seconded by Councillor T Mitchell, and agreed that the street name, Richmond Wood, be allocated to the proposed development of 24 dwellings off Richmond Court, Lisburn.
5.6.3 Street Naming Off Crumlin Road, Glenavy
The Committee was advised that Overbridge Developments had proposed the street name for a development of 30 dwellings off Crumlin Road, Glenavy
The Committee had been provided with a copy of the development layout.
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5.6.3 Street Naming Off Crumlin Road, Glenavy (Contd)
It was proposed by Alderman J Tinsley, seconded by Alderman M Henderson, and agreed that the street name, Old School Mews, be allocated to the proposed development of 30 dwellings off Crumlin Road, Glenavy.
5.6.4 Street Naming Off Ballantine Avenue, Lisburn
The Committee was advised that Alan Patterson Design had proposed the street name for a development of 12 dwellings off Ballantine Avenue, Lisburn.
The Committee had been provided with a copy of the development layout.
It was proposed by Councillor J Gray, seconded by Alderman J Tinsley, and agreed that the street name, Ballantine Walk, be allocated to the proposed development of 12 dwellings off Ballantine Avenue, Lisburn.
Items for Noting
It was proposed by Alderman M Henderson, seconded by Councillor A Givan, and agreed that the following items (Item 5.6.4 to Item 5.6.7) be noted
5.6.5 Building Control Applications – Full Plan Applications and Regularisation Certificates
The Committee noted the undernoted information in regard to the Full Plan Applications ‘Approved’ and Regularisation Certificates issued in the months of July, August and September 2017
Month Full Plan Approvals Regularisation Certificates July 2017 317 29 August 2017 88 53 September 2017 146 42
5.6.6 Department of Finance – Completion Notice Ready Report to Land & Property Services
The Committee noted the undernoted information in regard to Completion Notice Ready Reports for the months of July to September 2017 returned to the Department of Finance, Land and Property Services.
Month Completion Notice Ready July 2017 57 August 2017 61 September 2017 58
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5.6.7 Department for Communities (DfC) – Affordable Warmth Project
The Committee noted the undernoted information in relation to visits and referrals made in respect of the Affordable Warmth Project and also noted the proposed additional measures to promote awareness on the affordable warmth project.
Month Home Visits Completed and DfC ‘Make Carried Out Eligible Referrals to requested the Call’ NIHE (after financial Target checks) April 2017 108 25 25 19 May 2017 202 25 25 19 June 2017 117 25 25 22 July 2017 87 40 40 21 August 2017 52 32 40 8 September 58 13 40 13 2017
(The Deputy Mayor, Councillor H Legge, arrived at 5.54 pm)
5.7 Report from Head of Service (Technical and Estates)
Item for Decision
5.7.1 Waste and Recycling Service Options Appraisal for Lisburn & Castlereagh City Council
The Committee was provided with copy paper outlining the ongoing work in relation to the kerbside waste and recycling service options together with copy paper on attendees at focus group meetings held in October 2017.
It was proposed by Councillor J Gray, seconded by Councillor T Mitchell, and agreed to recommend that Council:
note the update on the Waste and Recycling Service Options Appraisal and endorse the approach taken to date regarding the project. agree that a special Environmental Services Committee be held on 17 January 2018 to receive a presentation by Resource Futures on the Options Appraisal & Business Case to which all Members of the Council be invited to attend and that a briefing paper be forwarded to Members in advance of the meeting.
Items for Noting
It was proposed by Alderman SP Porter, seconded by Alderman M Henderson, and agreed that the following items (Item 5.7.2 to 5.7.6) be noted.
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5.7.2 Recycle Week 2017
The Committee was provided with copy of the Household Recycling Centre and Bring Site leaflet, copies of which had been distributed to Household Recycling Centre users during Recycle Week, 25 September to 1 October 2017.
The Committee noted update on the activities that had taken place during Recycle Week.
5.7.3 European Week for Waste Reduction (EWWR) 2017
The Committee noted activities planned for European Week for Waste Reduction 2017, 18-26 November 2017. . 5.7.4 Estate Strategy Incorporating the Lagan Valley Island Space Planning Needs - Update
The Committee noted an update on the Estate Strategy incorporating the Lagan Valley Island space planning needs.
5.7.5 Procurement Guidance for Councils to Mitigate Crime in Waste Service Contracts
The Committee was provided with copy and noted the Procurement Guidance for Councils to Mitigate Crime in Waste Service Contracts.
5.7.6 Contamination Policy Implementation
The Committee noted an update on implementation of the Contamination Policy.
5.8 Report by Head of Service (Environmental Health)
Items for Decision
5.8.1 Consultations for Approval
5.8.1.1 Consultation on Regulations Restricting the Age of Sale for Nicotine Inhaling Products to Over Eighteens
The Committee was provided with copy of a response from the Environmental Health Service Unit to this consultation which had a closing date of 27 October 2017.
It was proposed by Councillor T Mitchell, seconded by Alderman J Tinsley, and agreed to recommend that Council retrospectively approve the comments submitted to the Department of Health in relation to the consultation on Regulations Restricting the Age of Sale of Nicotine Inhaling Products to Over Eighteens.
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Items for Noting
It was proposed Alderman SP Porter, seconded by Alderman M Henderson, and agreed that the following items (Item 5.8.2 to 5.8.8) be noted.
5.8.2 Off-Street Car Parking
5.8.2.1 Off-Street Car Parking - Enforcement Contract Post October 2019
The Committee noted an update report in relation to the options for contract delivery post October 2019
5.8.2.2 Off-Street Car Parking – Provision of Disabled Car Parking Spaces
The Committee was provided with copy and noted a table outlining changes to parking bays within paid off-street car parks in order to provide sufficient disabled bays in line with Department of Infrastructure guidelines.
5.8.3 Health and Wellbeing
5.8.3.1 Falls Prevention and Electric Blanket Testing
The Committee noted a report in relation to the Falls Prevention and Electric Blanket Testing Event on 27 September 2017.
5.8.3.2 Food Hygiene Training
The Committee noted a report in relation to food hygiene instruction training delivered to pupils of Beechlawn School, Hillsborough on 12 October 2017.
5.8.3.3 Home Safety Events
The Committee noted a report in relation to home safety and health and wellbeing talks delivered throughout September and October 2017
5.8.4 Test Purchase Exercise for Butane (Age Restricted Products)
The Committee noted that a test purchasing exercise had been carried out at 13 premises within the Council area and, of those tested, one premises had failed and had been issued with a formal caution.
In response to a query by Alderman SP Porter, officers indicated that in future reports tests of premises would be indicate if either first-time or repeat testing and any incidents or previous offences .
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5.8.5 The Local Government (Miscellaneous Provisions) (Northern Ireland) Order 1985 – Article 3 Licensing of Places of Entertainment – Renewal of Licence
The Committee was provided with copy and noted a list of premises issued with an Entertainment Licence under The Local Government (Miscellaneous Provisions) (Northern Ireland) Order 1985 – Article 3 Licensing of Places of Entertainment between 1 July 2017 and 30 September 2017.
5.8.6 The Petroleum Consolidation (NI) Act 1929 – Petroleum Licences Issued
The Committee were provided with copy and noted details of premises that had been issued with a Petroleum Licence between 1 July 2017 and 30 September 2017.
5.8.7 The Licensing (Northern Ireland) Order 1996 – Liquor Licence Applications
The Committee was provided with copy and noted a report detailling liquor licensing consultations responded to by the Environmental Health Service Unit between 1 July 2017 and 30 September 2017. . 5.8.8 The Litter (Northern Ireland) Order 1994
5.8.8.1 Fixed Penalty Notices
The Committee noted a report in relation to Fixed Penalty Notices issued for litter and dumping related offences during the period July to September 2017.
In response to a query by the Right Worshipful the Mayor, Councillor T Morrow, officers advised regarding proposals for the introduction of a higher level of fixed penalty for illegal dumping under the Waste and Contaminated Land legislation
5.8.8.2 Prosecution Outcomes
The Committee was provided with copy and noted a report in relation to a recent prosecution progressed by the Environmental Health Service Unit for an illegal dumping offence. Alderman SP Porter asked for issue of a press release in relation to the actions taken by Environmental Health in order to promote awareness of the Unit’s activities in specific areas of the Council.
6. Any Other Business
6.1 Pest Control on Derelict Buildings/Sites – Alderman SP Porter
Alderman SP Porter asked for an update regarding a previous request that pest control measures be put in place where planning applications involved development of derelict buildings or sites.
The Environmental Health and Animal Welfare Manager confirmed that, as part of its role as a statutory consultee for planning applications, the Environmental
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6.1 Pest Control on Derelict Buildings/Sites – Alderman SP Porter (Contd)
Health Unit visited such sites and, where necessary, recommended that a pest control survey be carried out and appropriate treatment measures be undertaken by the applicant prior to any development on the site.
6.2 Derelict Building at 42 Breda Road – Councillor N Anderson
Councillor N Anderson requested that the Council’s Environmental Health and Building Control Units investigate ownership of a derelict property at 42 Breda Road with a view to having improvement works undertaken.
6.3 Car Washing Operations at Sprucefield Roundabout – Councillor A Givan
In response to query by Councillor A Givan regarding use of a site at Sprucefield Roundabout for car washing, the Director of Environmental Services confirmed that planning approval for change of use would be required for such use and the planning process would involve consultation with agencies such as the Environmental Health Unit and NIEA regarding any environmental issues. Any welfare concerns regarding those employed on such sites would be issues for either Health and Social Services or PSNI.
6.4 Gaming Businesses – Alderman T Jeffers
The Chairman, Alderman T Jeffers, asked that an update report on gaming legislation within the Council area be brought to the next meeting of the Committee.
There being no further business, the meeting was terminated at 6.22 pm.
Mayor/Chairman
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