ES 01.11.2017 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday, 1 November, 2017 at 5:30 pm PRESENT: Alderman T Jeffers (Chairman) The Right Worshipful the Mayor Councillor T Morrow Aldermen M Henderson MBE, SP Porter and J Tinsley Councillors N. Anderson, , A Givan, J Gray MBE, B Hanvey, H Legge, T Mitchell IN ATTENDANCE: The Director of Environmental Services Acting Head of Service (Operational Services). Head of Service (Building Control) Audit and Risk Manager Environmental Health & Animal Welfare Manager Environmental Health Manager Waste Policy and Development Manager Operations Manager, Building Control Services Member Services Officer Commencement of Meeting The Chairman, Alderman T Jeffers, welcomed everyone to the November meeting of the Environmental Services Committee and proceeded to outline the evacuation procedures in the case of an emergency. 1. Apologies Apologies for non-attendance were received on behalf of Councillor O Gawith, Councillor B Mallon, Councillor L Poots, the Head of Service (Technical and Estates) and the Head of Service (Environmental Health). 2. Declarations of Interest The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. There were no Declarations of Interest. 945 ES 01.11.2017 3. Minutes 3.1 Minutes of the Environmental Services Committee Meeting held on 4 October 2017 It was proposed by Alderman M Henderson, seconded by Councillor A Givan, and agreed that the minutes of the meeting of the Environmental Services Committee held on 4 October 2017, as adopted at the meeting of Council held on 24 October 2017, be confirmed and signed. 3.2 Britain in Bloom Awards Arising from the minutes, the Chairman referred to his attendance at the recent Britain in Bloom awards event in Llandudno when Hillsborough had received a gold award in the Champion of Champions category. He expressed his congratulations to the Council’s grounds maintenance staff for their work in Hillsborough and throughout the Council area. (Alderman J Tinsley and Councillor N Anderson arrived at 5.34 pm) 4. Confidential Business It was agreed that the report and recommendations of the Director of Environmental Services be adopted, subject to any decisions recorded below. The Chairman, Alderman T Jeffers, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons: Item 4.1: Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information Item 4.2: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information) Item 4.3: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information) Item 4.4: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information Item 4.5: Confidential due to information which is likely to reveal the identity of an individual 946 ES 01.11.2017 4. Confidential Business (Contd) Item 4.6: Confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings. Item 4.7: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information) Item 4.8: Confidential due to information which is likely to reveal the identity of an individual “In Committee” It was proposed by Councillor J Gray, seconded by Councillor N Anderson, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public. Items for Decision 4.1 Tender for the Provision of a Kerbside Sort Service for the Collection & Recycling of Dry Recyclables from Households within the Lisburn & Castlereagh City Council Area It was proposed by Alderman M Henderson, seconded by Councillor A Givan, and agreed to recommend that Council approve the recommendations as set out in the officer’s report. 4.2 Natural Gas and Electricity Procurement It was proposed by Councillor A Givan, seconded by Alderman M Henderson, and agreed to recommend that Council approve the recommendations as set out in the officer’s report. 4.3 Financial Appraisal for the Provision of a Haulage Service for Residual and Green Waste from Council Household Recycling Centres The Committee was provided with copy of the financial appraisal for the provision of a haulage service for residual and green waste from Council household recycling centres (HRCs) It was proposed by Alderman J Tinsley, seconded by Councillor J Gray, and agreed to recommend that Council approve the recommendation as set out in the officer’s report. 947 ES 01.11.2017 4.4 Dog Control Service – Charges for 2018/2019 The Committee was provided with copy paper outlining the existing charges and proposed charges for the dog control service. It was proposed by Alderman M. Henderson, seconded by Alderman J Tinsley, and agreed to recommend that Council approve the recommendation as set out in the officer’s report. 4.5 Flexible Retirement Request It was proposed by Alderman M Henderson, seconded by Councillor A Givan, and agreed to recommend that Council approve the recommendation as set out in the officer’s report. Items for Noting It was proposed by Councillor J Gray, seconded by Councillor A Givan, and agreed that the following items (Items 4.6 to 4.8) be noted. 4.6 Planning Enforcement – Cases with Court Proceedings for November 2017 The Committee was provided with and noted copy of a table on enforcement cases with court proceedings for November 2017 4.7 Residual Waste Treatment Project – Briefing Notes The Committee was provided with and noted copy briefing notes on the status and next steps of the Residual Waste Treatment Project. The Committee also noted that arc21 had been advised that a Pre-Action Protocol letter had been submitted to the Department. Members were advised that an update report would be brought to the next meeting of the Committee. 4.8 Rolling Year Absence Figures for Environmental Services Directorate The Committee was provided with copy and noted information in relation to the absence figures for the Environmental Services Directorate Resumption of Normal Business It was proposed by Alderman M Henderson, seconded by Councillor N Anderson, and agreed to come out of committee and normal business was resumed. 5. Report from the Director of Environmental Services Items for Noting 948 ES 01.11.2017 5.1 Environmental Services Trading Accounts – Period 6 The Committee was provided with copy and noted the Environmental Services Trading Accounts for Period 6. 5.2 Progressing the Community Plan The Committee was provided with copy and noted an outline of the proposed methodology to take forward the Community Plan that had been presented by the Community Planning Manager to the Development Committee meeting on 4 October 2017. 5.3 Letter from Antrim and Newtownabbey Council Regarding a new Crematorium on Council Owned Land on the Doagh Road, Referred to as the Ballyearl Site The Committee was provided with and noted copy correspondence from the Chief Executive of Antrim and Newtownabbey Council which would be reported through the Development Committee for consideration within the investment programme. 5.4 Regional Waste Management Needs - Priorities and Proposals for the Northern Ireland Region The Committee was provided with and noted copy of a report that had been previously presented to Committee in September 2016 regarding the draft strategic action plan for waste management services together with copy of a paper on regional council collaborative working that had been presented to (SOLACE and NILGA) Local Government in September 2017. In response to a query by Councillor J Gray, the Acting Head of Operational Services advised that a month by month record was maintained detailing the costs and total labour hours involved in dealing with fly tipping incidents. 5.5 Report by Acting Head of Service (Operational Services) Items for Noting It was proposed by Councillor N Anderson, seconded by Alderman M Henderson, and agreed that the following items (Item 5.5.1 to 5.5.3) be noted. 5.5.1 Letter from NI Water Regarding Sewer Rehabilitation Work on Bridge Street, Lisburn The Committee was provided with and noted copy of a letter from NI Water in relation to sewer rehabilitation work on Bridge Street, Lisburn which commenced on 16 October 2017 949 ES 01.11.2017 5.5.2 Service Update: Refuse Collection The Committee was provided with copy of refuse collection data and noted the refuse collection service update. In response to a query by Councillor B Hanvey, the Director of Environmental Services confirmed that meetings with utility companies to minimise disruption caused by street works were being arranged and a meeting had recently taken place with Phoenix Gas. (Councillor T Mitchell arrived at 5.46 pm) 5.5.3 Cleansing Services: Illegal Dumping Update The Committee was provided with copy and noted illegal dumping statistics for September 2017. 5.6 Report from Head of Service (Building Control) Items for Decision 5.6.1 Street Naming Off Lisburn Road, Hillsborough The Committee was advised that SWR Properties Ltd had proposed the street name for a development of 4 no. dwellings off Lisburn Road, Hillsborough. The Committee had been provided with a copy of the development layout.