Triathlon ACT
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Triathlon ACT Annual General Meeting 2016-2017 21st September 2017 Notice of 2017AGM Agenda 2017 AGM Minutes 2016 AGM Nomination Form 2017 Proxy Form 2017 Annual Report 2016-17 Financial Statements June 2017 Triathlon ACT Annual General Meeting 21st September 2017 East Hotel 1 NOTICE OF TRIATHLON ACT ANNUAL GENERAL MEETING 2017 Date: Thursday 21st September 2017 Location: East Hotel (69 Canberra Ave, Kingston) Time: 6.00pm-7.00pm The 2017 Annual General Meeting of Triathlon ACT Inc. will be held on Thursday 21st September 2017, at East Hotel, 69 Canberra Ave, Kingston, Canberra, ACT, where the items of business will be: 1. Acceptance of minutes from previous AGM; 2. Receive all reports; 3. Receive and review financial reports and auditor’s report for 2016/17 financial year; 4. Appoint auditors for 2017; and; 5. Elect Committee Member positions of President, Vice President, Treasurer and four General positions. No other business may be tabled at this meeting unless a ‘Notice of Motion’ is received in writing to the Executive Director at least 7 days prior to the meeting (i.e. 14th September 2017 5pm). Attached to this notice are the following forms for member’s use only: Nomination Form for elected positions – must be returned to Triathlon ACT by 20th September 2017, 5pm. Appointment of Proxy – must be returned to Triathlon ACT by 20th September 2017, 5pm Request to Place Items on the Agenda – ‘Notice of Motion’ must be returned to Triathlon ACT by 14th September 2017, 5pm. For more information, please contact Craig Johns on (02) 6260 4430. 2 ANNUAL GENERAL MEETING OF TRIATHLON ACT INCORPORATED Thursday 21st September 2017 at 6pm East Hotel, Kingston AGENDA Attendance Apologies Proxies Recognition of Life Members in attendance Minutes of the AGM held Thursday 22nd September 2016 at 6.06pm Matters arising from the Minutes Annual report of the President Treasurer’s Report Financial Statements Appointment of Auditors Nominations for Life Membership Election of Office Bearers Other Business 3 ANNUAL GENERAL MEETING OF TRIATHLON ACT INCORPORATED Thursday 22nd of September 2016 at 6.05pm East Hotel, Kingston, ACT. MINUTES Attendance: Steve Hough, Christine Zygadlo, Polly Templeton, Corey Bacon, Marty Rabjohns, Mark Wallis, Craig Johns, Daudi Somi, Karina Jones, David Poulter Apologies: Alex Gosman, Robyn McClelland, Amanda Power Proxies: None Recognition of Life Members in attendance: None Minutes of previous meeting held on 24th September 2015 Moved: Corey Bacon, Seconded: Mark Wallis That the minutes of the AGM of 24th September 2015 be accepted. Carried. Annual report of the President. President’s report to be found on page 13 of the 2015-16 Annual Report. Steve Hough delivered his report and summarised the following points: • Congratulations to Katie Kelly, Michellie Jones (guide) and Corey Bacon (coach) on their 2016 Rio Paralympic Gold medal in the PT5 Paratriathlon event. • Congratulated Corey bacon on his outstanding contribution to the sport of triathlon in his role as Head Coach of the Triathlon Australia Paratriathlon team. • It was unfortunate that the ACT Duathlon Championships weren’t held in 2016. Triathlon ACT was optimistic that it would be able to re-establish the event in future years. • Triathlon ACT was currently in a transition period from event delivery to sport development as the main provision. 4 • Lauren Hill has just informed Triathlon ACT of her resignation. • Triathlon Australia Whole of Sport going through a governance review with further developments to be provided to clubs in the next few months. • Triathlon ACT currently working on the next ACT Government Triennial Funding application, which is due on the 12th October 2016. Moved: ???, Seconded: ??? That the President’s report be accepted. Carried. Treasurer’s Report. Polly Templeton delivered a summary of the Treasurer’s report to be found on page 17 of the 2015-16 Annual Report and the financial statements of the Association. The financial statements had been audited. She recommended that her report and the financial statements be accepted. Craig Johns noted that the net asset amounts for 2014-15 and 2015-16 were incorrect in the treasurer’s report. They should read $72,243 and $47,857 respectively. Moved: David Poulter, Seconded: Daudi Somi That the Treasurer’s report and financial statements be accepted provide the changes to the net asset amounts for 2014-15 and 2015-16 were corrected. Carried. Appointment of Auditors Anthony Wilson from Accountability has been the auditor of Triathlon ACT for the past four years. Steve Hough moved that Triathlon ACT seek a new auditor in the next two weeks and inform the attendees of the AGM. Moved: Steve Hough, Seconded: Daudi Somi That a new Auditor be sought for 2016-2017. Carried Election of Office Bearers President: Nomination – Alex Gosman Accepted 5 As Alex Gosman was not present, Steve Hough moved that he continues running the meeting. Moved: Steve Hough, Seconded: David Poulter That Steve Hough continues running the meeting. Carried Vice President: Nomination – Deferred to October 2016 Board meeting Treasurer: Nomination – Polly Templeton Accepted General Committee: Nomination – Marty Rabjohns Accepted General Committee: Nomination – Mark Wallis Accepted General Committee: Nomination – Daudi Somi Accepted General Committee: Nomination – Steve Hough Accepted General Committee: Nomination – Amanda Power Accepted Other Business: None Meeting closed at 6.29pm. Congratulations to the new committee and Welcome. 6 NOMINATION FORM To be nominated as Candidate for an elected position as a Board Member of Triathlon ACT Inc: 1. You must be a current financial member of Triathlon ACT / Triathlon Australia at the time of nomination. 2. The nomination form must be signed by two current financial members of Triathlon ACT / Triathlon Australia. 3. The Candidate must endorse the nomination. We hereby nominate: ___________________________________________________ Triathlon Australia Member #: __________________________________ (Name of the Nominated Candidate for Board Member) (TA……) for the position of: __________________________________________________________________ on the Board of Triathlon ACT Inc. (President, Vice President, Treasurer, General Board Member (indicate one)) Nominated by: __________________________________________________ ____________________________________ ______________________ (Name) (Signature) (TA Member Number) Seconded by: __________________________________________________ ____________________________________ ______________________ (Name) (Signature) (TA Member Number) I hereby accept the nomination for the position above: _______________________________________________________________ (Candidate’s Signature) This form must be received at the offices of Triathlon ACT Inc. no later than 5pm (Eastern Australian Time) on 20th September 2017. This form can be emailed to [email protected]. 7 2017 Triathlon ACT Annual General Meeting Appointment of a Proxy I, ___________________________________________________, am unable to attend the Triathlon ACT Annual General Meeting, (Member’s Name) But I appoint, ___________________________________________________, as my proxy. (Proxy Name) ___________________________________________________ __________________________________ (Member’s Signature) (Date dd/mm/yyyy) This form must be received at the offices of Triathlon ACT Inc. no later than 5pm (Eastern Australian Time) on 20th September 2017. This form can be emailed to [email protected]. 8 TRIATHLON ACT Annual Report 2016–17 ABOUT TRIATHLON ACT Triathlon ACT (TACT) was founded in 1986 and is the governing body for the sport in the Canberra region. Triathlon ACT is a member of Triathlon Australia and works with the sport’s national governing body to ensure a national and strategic approach to the sport. Canberra is recognised as having one of the highest participation rates in sport in Australia and this is the same for the sport of triathlon. Canberra has the highest per capita participation and membership rates in the sport in Australia. 9 2016–17 ORGANISATIONAL STRUCTURE STAFF (full time, part time, short-term contract) COMMITTEE Executive Director Craig Johns Athlete Services Manager Mel Saltiel President Alex Gosman Vice President Mark Wallis (A special thanks to the following staff who resigned during the 2016–17 Treasurer Polly Templeton season: Lauren Hill) Committee Members Steve Hough COORDINATORS Daudi Somi Marty Rabjohns TA Technical Delegate Gai Webster Amanda Power Coaching Director Unfilled Junior Development Squad Corey Bacon Megan Hall Member Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Member Position Since Jul 16 16 16 16 16 16 17 17 17 17 17 17 Total Alex Gosman President Sep 2011 N/A Y Y Y N Y Y Y Y Y N Y 9/11 Mark Wallis Vice President Sep 2015 N/A Y N N Y N N N Y Y Y Y 6/11 Polly Templeton Treasurer Apr 2015 N/A Y Y N Y N Y N Y Y Y Y 8/11 Steve Hough General Sep 2005 N/A N Y Y Y Y Y Y Y Y Y Y 10/11 Daudi Somi General Feb 2015 N/A Y Y Y Y Y Y N Y Y Y N 9/11 Marty Rabjohns General Sep 2015 N/A N N Y N Y N Y N Y Y Y 6/11 Amanda Power General Sep 2016 N/A N/A N/A Y Y Y Y Y N Y Y Y 8/9 Robyn McClelland Treasurer (until Sep 2016) Sep 2008 N/A N N N/A N/A N/A N/A N/A N/A N/A N/A N/A 0/3 Total 4/7 4/7 5/7 5/7 5/7 5/7 4/7 5/7 7/7 6/7 6/7 10 LIFE MEMBERS Phil Aungle (1988) – In recognition of his involvement in the establishment of the TACT organisation Ian Johnson (1988) – In recognition of his involvement in the establishment of the TACT organisation Robert Caune (1989)