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Moses Lake City Council Moses Lake City Council David Curnel, Mayor | Daryl Jackson, Deputy Mayor | Mike Riggs, Council Member | Karen Liebrecht, Council Member Don Myers, Council Member | David Eck, Council Member| Dean Hankins, Council Member Regular Meeting Agenda – REMOTE ACCESS ONLY Tuesday, April 14, 2020, 7 PM Due to the COVID-19 pandemic, the Governor has amended the emergency proclamation to prohibit all in person meetings of local government and only require public access to the remote meeting. Citizens can join this meeting via phone by calling 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) and entering the webinar id: 598 827 193 or online https://zoom.us/j/598827193 Call to Order – 7 p.m. Roll Call Pledge of Allegiance Summary Reports: Mayor’s Report Additional Business City Manager’s Report Citizen’s Communications – Citizens who would like to address the Council must submit written comments to the City Clerk no later than 3 p.m. on the day of the meeting. Comments will be provided to Council electronically and recorded in the meeting minutes, the public will not have access to speak at the meeting. Consent Agenda Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 pg 3 a. City Council Meeting Minutes dated March 24, 2020 b. Claims and Payroll c. FFCRA Emergency Leave Resolution 3799 d. Digital and Electronic Signatures Resolution 3800 e. Build on Unplatted Property Nutrien Resolution 3801 Continued..... Moses Lake Council Packet 4-14-20, Page 1 of 243 April 14, 2020, City Council Meeting – Page 2 Consent Agenda Continued: f. Poth Final Plat Acceptance g. Do Not Extinguish Agreement MLFD-Nutrien h. Fire Apparatus Contract Amendment i. Award Reservoir 8 Painting Project Bid j. Accept Westlake Lift Station Upgrade k. Accept Cascade, Dog, and Dano Parks’ Resurfacing Old Business #2 pg 124 LOCAL Program Intent Motion Presented by Cindy Jensen, Finance Director Summary: Council to review and consider approval New Business #3 pg 132 Quasi-Judicial Hearings MLMC Update Ordinance 2949 Motion Presented by Katherine Kenison, City Attorney Summary: Council to review and consider adoption Administrative Reports 2019 4th Quarter Financial Report Council Communications and Reports Executive Session Potential Litigation pursuant to RCW 42.30.110(1)(i) Adjournment Moses Lake Council Packet 4-14-20, Page 2 of 243 MOSES LAKE CITY COUNCIL March 24, 2020 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 7:05 p.m. by Deputy Mayor Jackson in the Council Chambers of the Civic Center, 401 S. Balsam St., Moses Lake, Washington. ROLL CALL Present: (in person) Deputy Mayor Jackson and Council Member Eck; (remote access) Mayor Curnel; Council Members Riggs, Liebrecht, Myers, and Hankins. PLEDGE OF ALLEGIANCE Council Member Eck led the Pledge of Allegiance. SUMMARY REPORTS MAYOR’S REPORT Pandemic Emergency Declaration Proclamation Resolution 3798 The resolution ratifies the Proclamation of Emergency signed by the City Manager and Mayor on March 19 that sets forth provisional emergency procedures and authorizes emergency expenditures that expire on April 28. Action taken: Council Member Eck moved to adopt the resolution as presented, second by Council Member Riggs. The motion carried 7 – 0. HopeSource Letter of Support Council asked questions about the overall homelessness program effect on the community and requested staff to participate in the Homelessness Task Force meetings. The letter of support will be addressed to Grant County Commissioners for distribution of extra COVID-19 funding to HopeSource for development of a plan to address specific targeted populations of homeless individuals. Action taken: Council Member Liebrecht moved to authorize staff to send a letter of support, second by Council Member Myers. The motion carried 7 – 0. CITY MANAGER’S REPORT North Central Regional Library (NCRL) Update Last November, the City sent a letter to the NCRL stating we would be exercising changes in the contract when it came up for the annual renewal. The NCRL responded with a letter of reconsideration for 90 days while the City analyzes results of a building inspection and to give them an opportunity to negotiate additional maintenance costs they can incorporate into their budget. They also advised this week that they would be closed to the public for the next four weeks due to the COVID-19 pandemic. CONSENT AGENDA #1 a. City Council meeting minutes dated March 10, 2020 b. Claim Checks 147221 through 147397 in the amount of $1,106,659.38; Payroll checks 63337 through 63349 in the amount of $10,558.26; and Electronic Payments dated March 6, 2020, in the amount of $446,653.62 Moses Lake Council Packet 4-14-20, Page 3 of 243 c. WSDOT Aviation Grant Application Resolution 3796 d. Award Valley Rd/Loop Dr Water Main Improvements Bid e. Award 2020 Pole Building Bid f. Wastewater Telemetry Improvements Proposal g. Accept Utility Improvement from Polo Ridge 2 Resolution 3797 h. Accept Well #18 Starter Replacement 2019 i. Accept Larson Lighting and Lauzier Scoreboard Projects j. Authorize Invoice Cloud Contract Action taken: Council Member Eck moved to approve the Consent Agenda, second by Mayor Curnel. The motion carried 7 – 0. NEW BUSINESS #2 AFSCME Labor Agreement This is the first contract for Local 3045 that was initiated September 3, 2018. The contract period is January 1, 2019 through December 31, 2021. Action taken: Mayor Curnel moved to approve the agreement, second by Council Member Liebrecht. The motion carried 7 – 0. #3 9120 Space St NE Request to Connect to Water and Sewer Keith and Valerie Coulson request approval to connect to the City’s sewer system to serve parcel #120903209 and reserves the right to connect to water when it becomes available in the area. Action taken: Council Member Liebrecht moved to approve the request to connect to City water and sewer at 9120 Space St NE with an extraterritorial agreement, second by Council Member Eck. The motion carried 7 – 0. #4 Late Fee and Interest Temporary Waivers Ordinance 2946 The ordinance establishes an emergency for the COVID-19 pandemic which authorizes the City to waive interest, late fees, and termination of service from non-payment of utility accounts as well as extending the renewal of business licenses for a minimum of two months. Action taken: Council Member Hankins moved to adopt Ordinance 2946 as presented, second by Council Member Riggs. The motion carried 7 – 0. ADMINISTRATIVE REPORTS Police Chief Kevin Fuhr stated that federal funding from the Justice Assistance Grant (JAG) have requested the current City Manager sign off and acknowledge that it has been presented to Council in order for them to distribute the 2019 allocation in the amount of $11,465. City Manager Allison Williams tipped her hat to all employees for assistance in developing an essential staffing plan to be implemented this week in accordance to the Governor’s order to shelter in place in response to the COVID-19 pandemic. Council also praised staff for keeping Moses Lake Council Packet 4-14-20, Page 4 of 243 them informed as the emergency plans were developed. COUNCIL COMMUNICATIONS AND REPORTS Council Member Liebrecht welcomed Chief Kevin Fuhr back from his former capacity as Interim City Manager. Council Member Myers provided information on changes for Grant County Transit in response to the COVID-19 pandemic. EXECUTIVE SESSION Mayor Curnel called an Executive Session at 7:32 p.m. to be held for 30 minutes pursuant to RCW 42.30.110(1)(i) to discuss litigation and there will be no further business. ADJOURNMENT The regular meeting was adjourned at 8:04 p.m. ______________________________________ David Curnel, Mayor ATTEST____________________________________ Debbie Burke, City Clerk Moses Lake Council Packet 4-14-20, Page 5 of 243 To: Allison Williams, City Manager From: Cindy Jensen, Finance Director Council Meeting Date: April 14, 2020 Proceeding Type: Consent Agenda Subject: Semi-Monthly Disbursement Report The following amounts were budgeted and sufficient funds were available to cover these payments: Claim Checks 147398 - 147593 $1,861,298.52 Payroll Checks 0063350 - 0063368 $16,380.00 Electronic Payments Payroll ACH -03/20/2020 $423,394.40 Summary RCW 42.24 governs the process for audit and review of claims and payroll payments for the City. RCW 42.24.180 requires the review and approval of all payments at a regularly scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS) Manual outlines the above format for approval by the City Council. RCW 42.24.080 requires that all claims presented against the City by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations against the City. RCW 42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2) the legislative body has adopted policies that implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims are disapproved, they shall be recognized as receivables and diligently pursued.
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