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Pennsylvania Migrant Education Program Recruiters Manual

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Pennsylvania Migrant Education Program Recruiters Manual Pennsylvania Migrant Education Program Recruiters Manual Revised December 2014 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF EDUCATION 333 Market Street Harrisburg, PA 17126-0333 www.education.state.pa.us Commonwealth of Pennsylvania Tom Wolf, Governor Department of Education Pedro Rivera, Acting Secretary Office of Elementary and Secondary Education Vacant Bureau of Curriculum, Assessment and Instruction Rita D. Perez, Bureau Director Division of Student Services Carmen M. Medina, Chief The Pennsylvania Department of Education (PDE) does not discriminate in its educational programs, activities, or employment practices, based on race, color, national origin, sex, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with State Law including the Pennsylvania Human Relations Act and with Federal law, including Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990. The following persons have been designated to handle inquiries regarding the Pennsylvania Department of Education’s nondiscrimination policies: For Inquiries Concerning Nondiscrimination in Employment: Pennsylvania Department of Education Equal Employment Opportunity Representative Bureau of Human Resources 333 Market Street, 11th Floor Harrisburg, PA 17126-0333 Voice Telephone: (717) 787-4417 Fax: (717) 783-9348 Text Telephone TTY: (717) 783-8445 For Inquiries Concerning Nondiscrimination in All Other Pennsylvania Department of Education Programs and Activities: Pennsylvania Department of Education School Services Unit Director 333 Market Street, 5th Floor Harrisburg, PA 17126-0333 Voice Telephone: (717) 783-3750 Fax: (717) 783-6802 Text Telephone TTY: (717) 783-8445 If you have any questions about this publication or for additional copies, contact: Pennsylvania Department of Education Voice: (717) 783-6466 Bureau of Teaching and Learning Fax: (717) 783-9283 333 Market Street, 5th Floor TTY: (717) 783-8445 Harrisburg, PA 17126-0333 www.education.state.pa.us All Media Requests/Inquiries: Contact the Office of Press & Communications at (717) 783-9802 Table of Contents Introduction....................................................................................................................................... 1 Terminology...................................................................................................................................... 2 Purpose.............................................................................................................................................. 3 Origins of Migrant Education........................................................................................................... 4 Statute……………………………………………………………………………………………… 5 Migrant Education Program National Chart……………………………………………………….. 6 Organization of Migrant Education – National Level……………………………………………... 7 Pennsylvania Migrant Education Organizational Chart…………………………………………… 8 Organization of Migrant Education – State Level…………………………………………………. 9 Pennsylvania Migrant Education Recruitment Organizational Chart……………………………… 10 State Recruitment Organizational Chart…………………………………………………………… 11 Pennsylvania Migrant Education Data Organization Chart………………………………………... 12 State Data Organizational Chart…………………………………………………………………… 13 Job Responsibilities of Migrant Personnel……………………………………………………...…. 14 Funding…………………………………………………………………………………………….. 17 Essential Areas of Training for Recruiters………………………………………………………… 18 Working in the Homes…………………………………………………………………………….. 19 Working with the Schools…………………………………………………………………………. 21 Recording Family Visits…………………………………………………………………………... 22 Eligibility…………………………………………………………………………………………... 23 1. Movement Between School Districts…………………………………………………… 23 2. Temporary or Seasonal Employment…………………………………………………… 23 3. Agricultural Activity…………………………………………………………………… 23 4. Agricultural Crops and Activities in Pennsylvania…………………………………….. 24 5. Day-Haul Workers……………………………………………………………………… 26 6. International Moves…………………………………………………………………….. 26 7. Children Moving to Join Migrant Parents……………………………………………… 26 8. Parents Who Join Children……………………………………………………………... 26 National Migrant Education Certificate of Eligibility (COE) – Pennsylvania…………………….. 27 Pennsylvania Department of Education Migrant Education COE Instructions……………………. 28 Table of Contents – Cont. COE Verification Process…………………………………………………………………………. 36 Safety and Time Management…...................................................................................................... 37 Other Required Forms……………………………………………………………………………... 40 COE Verification Form………………………………………………………………......... 41 Re-interview Form……………………………………………………………………….… 48 Recruiter’s Monthly Summary of Daily and Weekly Contacts……………………………. 51 Monthly Local Recruitment Meetings/Trainings Report…………………………………... 54 Case Studies………………………………………………………………………………………... 56 Cases……………………………………………………………………………………….. 57 Answers to Cases…………………………………………………………………………... 61 Recruitment Training Test…………………………………………………………………………. 62 Test…………………………………………………………………………………………. 63 Answers to Test…………………………………………………………………………….. 64 Local Migrant Education Offices…………………………………………………………………... 65 Migrant Education Program Recruiters List 2014…………………………………………………. 67 Introduction In Pennsylvania, the identification and recruitment of migrant children is both challenging and complex due to the wide range of geographical locations where children must be identified. The complexity of identification may be further compounded by the fact that some of our migrant families may only remain in the areas a few days. Recruiters working in predominantly rural areas with seasonal crops encounter a different set of problems from urban recruiters. More pressure is placed on the rural recruiter to reach the migrant family close to the date of their arrival. With time being a critical factor, all enrollments must be uploaded to the tablet or faxed. Obviously, the rural recruiters must adjust their work schedule with the parents and children to such factors as duration of stay, parents' working hours, housing conditions, etc. The recruiters of rural dairy workers must log many miles and rely on many sources to determine which dairy farms, among many, employ mobile hired hands. They must also identify the movement patterns between several counties in order to keep abreast of the moves between farms. The urban recruiter faces the challenge of identifying a population which is virtually hidden among thousands of residents who are not eligible for enrollment. This means that the identification process itself may constitute the most formidable challenge in the urban recruiter's job. Regardless of the circumstances under which recruiters perform their job, all soon recognize the resulting benefits of their efforts. It is obvious that educational services cannot be offered until a child is identified, and, since many migrant children show educational achievement two or three years behind their peers, the extra educational services are direly needed. Recruiters make services possible because states receive funding based on the number of students they enroll. Financial considerations aside, there is also much to be said for the social service benefits derived by migrant families as a direct result of recruiter involvement. 1 Terminology COE – Certificate of Eligibility ESL – English as a Second Language FERPA – Family Educational Rights and Privacy Act GED – General Education Diploma ID – Identification ID&R – Identification and Recruitment IU – Intermediate Unit LEA – Local Education Agency LQM – Latest Qualifying Move MEP – Migrant Education Program NRG – Non-Regulatory Guidance OME – Office of Migrant Education, Washington PAC – Parent Advisory Council PTA – Parent Teacher Association QAD – Qualifying Arrival Date QC – Quality Control SEA – State Educational Agency USDOE – United States Department of Education 2 Purpose The purpose of this manual is to assist Pennsylvania Migrant Education recruiters in completing the entire range of tasks which they may be called upon to perform. Identifying migrant children and enrolling them into the MIS2000 are acknowledged as two primary functions of the recruiter. The manual provides detailed explanations and samples designed to ensure that the recruiter fully understands who is eligible for the program. Once a student has been judged eligible, essential student and family data needs to be entered on our state Certificate of Eligibility (COE) Form. An extensive description of the procedures involved with this and related tasks constitutes a sizeable portion of this reference guide. A recruiter needs to know where he/she fits into the total recruitment picture, both on a state and national level. Special attention, therefore, has been devoted to explanations and diagrams which orient the recruiter to the total picture of migrant education and his/her role within it. Recruiters firmly believe that new employees entering their ranks can benefit greatly from the knowledge which experience has taught them. This is why they would expect anyone not well versed in recruitment to seriously consider the suggestions under headings like Working with Schools, Recording Family Visits, Completing the Certificate Eligibility Form,
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