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Agenda of Ordinary Council Meeting

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Agenda of Ordinary Council Meeting AGENDA Ordinary Council Meeting I hereby give notice that an Ordinary Meeting of Council will be held on: Date: Tuesday, 19 May 2020 Time: 5.00pm Location: Council Chambers 10 Graham Place, Casino Vaughan Macdonald General Manager ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 ORDER OF BUSINESS 1 ACKNOWLEDGEMENT OF COUNTRY ................................................................................ 5 2 PRAYER ................................................................................................................................ 5 3 PUBLIC ACCESS AND QUESTION TIME ............................................................................ 5 4 APOLOGIES ......................................................................................................................... 5 5 MAYORAL MINUTES ............................................................................................................ 5 Nil 6 CONFIRMATION OF MINUTES ............................................................................................ 6 6.1 Minutes Ordinary Meeting held on 21 April 2020 ...................................................... 6 6.2 Internal & Audit Risk Committee Minutes 5 May 2020 .............................................. 7 7 MATTERS ARISING OUT OF THE MINUTES ...................................................................... 8 8 DECLARATION OF INTERESTS .......................................................................................... 8 9 PETITIONS ............................................................................................................................ 8 Nil 10 NOTICE OF MOTION ............................................................................................................ 8 Nil 11 MAYOR’S REPORT .............................................................................................................. 9 11.1 Mayor Attendances 14 April - 11 May 2020 .............................................................. 9 12 DELEGATE'S REPORTS .................................................................................................... 10 12.1 Delegates' Report Submitted to May 2020 Ordinary Meeting ................................. 10 13 MATTERS DETERMINED WITHOUT DEBATE .................................................................. 14 13.1 Matters to be Determined Without Debate .............................................................. 14 14 GENERAL MANAGER’S REPORTS .................................................................................. 15 14.1 Draft Revised Delivery Program 2017/2021, Draft Operational Plan 2020/2021 (including Draft Financial Estimates 2020/2024) and Draft Revenue Policy 2020/2021 .............................................................................................................. 15 14.2 Response to Coronavirus (COVID-19) Community and Economic Resilience Package Update ..................................................................................................... 22 15 FINANCIAL REPORTS ....................................................................................................... 28 15.1 Financial Analysis Report - April 2020 .................................................................... 28 15.2 Quarterly Budget Review Statement for the quarter ended 31 March 2020 ............ 38 16 TENDER REPORTS ............................................................................................................ 43 16.1 REGPRO022021 - Bulk Water Treatment Chemicals ............................................. 43 17 GENERAL BUSINESS ........................................................................................................ 47 17.1 Richmond Valley Council Local Strategic Planning Statement 2020 ....................... 47 17.2 Community Participation Plan - Proposed Amendments ........................................ 54 18 MATTERS FOR INFORMATION ......................................................................................... 58 18.1 Community Financial Assistance Program Round Two 2019/2020 ......................... 58 18.2 Review of Internal Reporting (Public Interest Disclosures) Policy ........................... 61 Page 3 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 18.3 Royal Commission into National Natural Disaster Arrangements ........................... 62 18.4 Grant Application Information Report - April 2020 .................................................. 66 18.5 Review of Business Ethics Policy ........................................................................... 70 18.6 Development Applications determined under the Environmental Planning and Assessment Act for the period 1 April to 30 April 2020 ........................................... 71 18.7 Sale of Evans Head Aerodrome ............................................................................. 76 18.8 Correspondence Submitted to May 2020 Ordinary Meeting ................................... 78 18.9 Recovery and Project Management Update ........................................................... 81 19 QUESTIONS ON NOTICE ................................................................................................... 90 Nil 20 QUESTIONS FOR NEXT MEETING (IN WRITING) ............................................................. 90 21 MATTERS REFERRED TO CLOSED COUNCIL ................................................................ 91 21.1 Write off excess water charge................................................................................. 91 22 RESOLUTIONS OF CLOSED COUNCIL ............................................................................ 92 Page 4 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 1 ACKNOWLEDGEMENT OF COUNTRY The Mayor will provide an Acknowledgement of Country by reading the following statement on behalf of Council: "Richmond Valley Council recognises the people of the Bundjalung Nations as Custodians and Traditional Owners of this land and we value and appreciate the continuing cultural connection to lands, their living culture and their unique role in the life of this region in the past, present and future.” 2 PRAYER 3 PUBLIC ACCESS AND QUESTION TIME 4 APOLOGIES 5 MAYORAL MINUTES Nil Page 5 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 6 CONFIRMATION OF MINUTES 6.1 MINUTES ORDINARY MEETING HELD ON 21 APRIL 2020 Author: Vaughan Macdonald, General Manager RECOMMENDATION That Council confirms the Minutes of the Ordinary meeting held on 21 April 2020. ATTACHMENT(S) 1. Unconfirmed Ordinary Minutes 21 April 2020 (under separate cover) Item 6.1 Page 6 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 6.2 INTERNAL & AUDIT RISK COMMITTEE MINUTES 5 MAY 2020 Author: Ben Zeller, Manager Projects and Performance RECOMMENDATION That Council receives and notes the Minutes of the Internal Audit and Risk Committee Meeting held 5 May 2020. ATTACHMENT(S) 1. Internal Audit & Risk Committee Minutes 5 May 2020 (under separate cover) Item 6.2 Page 7 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 7 MATTERS ARISING OUT OF THE MINUTES 8 DECLARATION OF INTERESTS (Councillors to specify details of item and nature of interest) 9 PETITIONS Nil 10 NOTICE OF MOTION Nil Page 8 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 11 MAYOR’S REPORT 11.1 MAYOR ATTENDANCES 14 APRIL - 11 MAY 2020 Author: Robert Mustow, Mayor RECOMMENDATION That Council receive and note the Mayor’s attendance report 14 April – 11 May 2020. REPORT April • 14th Community Safety Precinct Committee teleconference • 15th Rous Council meeting • 20th Community Safety Precinct Committee teleconference • 21st Richmond Valley Council Ordinary meeting • 23rd Anglican Bishop Meeting teleconference • 25th Anzac Day Wreath Laying visits (Casino, Rappville, Coraki, Woodburn, Evans Head and Broadwater) May • 1st Unveiling of new Rappville town entry signs • 4th Community Safety Precinct Committee meeting • 5th Richmond Valley Council Internal Audit and Risk Committee meeting • 5th Richmond Valley Council Councillor Information Session • 7th Federal Government Bushfire media announcement ATTACHMENT(S) Nil Item 11.1 Page 9 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 12 DELEGATE'S REPORTS 12.1 DELEGATES' REPORT SUBMITTED TO MAY 2020 ORDINARY MEETING Author: Robert Mustow, Mayor RECOMMENDATION That Council receive and note the Delegates’ report for the month of May 2020. REPORT Council delegates are required to report on meetings/forums attended on Council’s behalf. The following information has been provided regarding meetings/functions attended by Councillors. Rous County Council Cr Robert Mustow and Cr Sandra Humphrys have provided the following summary of the main items of business for the Rous County Council meeting held on 15 April 2020. ATTACHMENT(S) 1. Rous County Council Meeting Summary 15 April 2020 Item 12.1 Page 10 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 Item 12.1 - Attachment 1 Page 11 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 Item 12.1 - Attachment 1 Page 12 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 Item 12.1 - Attachment 1 Page 13 ORDINARY COUNCIL MEETING AGENDA 19 MAY 2020 13 MATTERS DETERMINED WITHOUT DEBATE Each Councillor is given the opportunity to indicate which items they wish to debate or question. Item numbers identified for debate or questioning will be read to the Meeting. Following identification of the above items a motion will be moved in regard to the balance of items being determined without debate. 13.1 MATTERS TO BE DETERMINED
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