The 146th Annual General Meeting of the Auckland Museum Institute
Thursday 27th November 2014, commencing at 7.00 pm Venue: Auditorium, Auckland War Memorial Museum
AGENDA
1. Welcome and Apologies 2. Confirmation of Minutes of the 145th Annual General Meeting 3. Matters Arising 4. Presentation of the Annual Report of Council for 2013-2014 - President, Dr Roger Lins 5. Presentation of Financial Statements for 2013-2014 year; and Review – John Denton 6. Museum Update 7. Council 8. Rule Changes 9. Section Reports 10. General Business
After the meeting light refreshments will be served.
RSVP: For the purposes of catering, please RSVP by phoning 306 7923 or emailing [email protected] before November 19th.
It is anticipated the evening will finish around 9pm.
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MINUTES OF THE 145TH ANNUAL GENERAL MEETING of the AUCKLAND MUSEUM INSTITUTE
Thursday 28th November 2013, 7pm Auditorium, Auckland War Memorial Museum
1. WELCOME AND APOLOGIES
Dr Roger Lins (President) welcomed members to the 145th Annual General Meeting of the Auckland Museum Institute. He also welcomed members of the Museum Trust Board and Executive Team.
Roger read a list of apologies from members. The attendees and apologies are listed at the end of this document. Roger also advised of apologies from Roy Clare (Museum Director), and from William Randall and John McIntyre (Museum Trust Board). He welcomed Peter Hays and Megan McSweeney who would present updates from the Trust Board and Museum respectively.
2. CONFIRMATION OF MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING
Proposal that the minutes of the 144th AGM 2012 be accepted as a true and correct record. Guy King/Marienne Fletcher – Carried
3. MATTERS ARISING
No matters arising.
4. PRESENTATION OF THE ANNUAL REPORT OF COUNCIL FOR 2012-2013
Roger spoke to the President’s report, reporting that it had been a very successful year for both Museum and Institute – their success is our success and vice versa.
Of special note was the developing collaboration between Museum and Institute which has seen more opportunities for members to engage with the Museum in special ways – which is one of the main reasons that we belong. Roger also made special note of the Museum’s renewed emphasis on research and scholarship, areas which have always been important to the Institute and which we are pleased to support through our trust funds and networks.
Roger observed that most of the Institute’s activities are undertaken through our partnerships, principally with the Museum. This relationship underpins everything the Institute does, and it has been a pleasure to watch it strengthen over the past few years. The Institute’s other key relationship is with the Royal Society of New Zealand, for which the Institute acts as Auckland Branch. This is an aspect of our identity that the Institute is looking to build on and take forward. There have been a range of other partnerships contributing to our programme; the Institute’s relationship with the Allan Wilson Centre has been particularly successful in contributing several very high-quality speakers to our programme of events.
Roger noted that in common with many other membership organisations, maintaining membership numbers remains a key challenge for the Institute. The Council is grateful to members for their continued support which enables the Institute to provide an engaging and relevant programme.
Roger gave thanks to Institute Council members, noting that Council was saying goodbye to two
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longstanding members Roger McElroy and Jim Frater, both having completed their six year term, as well as to Linda Tyler. He also particularly mentioned Andrea and Greta, to whose efforts most of the Institute’s successes can be attributed. The members acknowledged this last point with enthusiastic acclamation.
Motion that the President’s Report be accepted. Rae Nield/Marguerite Durling – Carried
5. PRESENTATION OF THE BALANCE SHEET & STATEMENT OF ACCOUNTS TO 30 JUNE 2013
Jim Frater presented the financial statements. Jim conveyed thanks to Greta who is the Database Administrator and does all the work for the accounting function. Thanks also to the Museum staff that produce the monthly accounts and also to Jon Moses who is the Reviewer of the accounts. Jim also thanked all the members for continuing their membership and for their donations, without which the Institute could not function.
Jim noted a change to the presentation of the accounts, with operating income and expenditure now separated from special purpose income and expenditure. Jim also noted that the large figures in “public programmes” lines reflects the new practice of presenting all programme revenues and expenditures in the appropriate lines, rather than presenting net programme revenue only.
Subscription income is up 5.5% to just over $40,000 despite a reduction in membership income. The correction of a two year membership accrual has contributed to this. In consequence, the net operating deficit for the Institute was about $9,000, in comparison to deficits of over $15,000 and $20,000 in the previous two years. As usual, the operating deficit was balanced with a transfer from the Institute and Education Fund, which holds general donations from members as well as transfers from the pre-1996 Life Members Fund held by the Auckland War Memorial Museum. The latter transfers are calculated on a basis of $30 per pre-96 Life Member, representing membership services provided to Life Members.
Jim finished by stating that the accounts were looking more healthy than they have for the last few years which is in no small way due to members’ generous donations to the Annual Appeal.
Motion that the Financial Statements be accepted as a fair reflection of the Institute’s operations for 2012/13. Jim Frater/Guy King
In response to a question from Guy King, Jim confirmed that distributions from the I&E Fund are applied to general Institute projects or to balance operating deficits. Roger explained that the Cheeseman and Archey Funds, in contrast, are used to make donations to the Museum to support collections and research projects. For example, the Institute is pleased to be supporting an upcoming Museum research symposium which will build capability and collaborative links between the Research Centre and external researchers. Guy King observed that if the Museum keeps heading in its current direction there will be more and more opportunities to employ the special-purpose funds, which is a very positive thing.
Heather Rogers asked why the Promotion of Institute line had dropped from $1,154 to $44. Jim explained that this reflects Council’s efforts to control expenditure. Roger noted that the Council has looked quite carefully at the effectiveness of traditional methods of promoting the Institute, and believes that the Institute’s best marketing channels are word-of-mouth together with the Museum’s website and newsletters.
Jim noted Jon Moses’ report on his Review of the Institute’s accounts, and proposed that Jon be reappointed as Reviewer. Jon Moses noted that the less stringent requirements for a reviewer (as compared to an auditor) are appropriate in the Institute’s case. The review process involves working back from the Trial Balance, looking through statements and receipts to back up that data.
Motion that Jon Moses be appointed as Reviewer. Jim Frater/Ross Sharp – Carried
6. MUSEUM UPDATE
Roger welcomed Peter Hayes to the floor.
Peter conveyed his great pleasure to be at the meeting as Deputy Chair of the Museum Trust Board and also as an Institute member. He gave apologies on behalf of William Randall, who has attended the last 11 meetings, and also on behalf of Roy Clare, both of whom had been unable to attend due to prior
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Peter noted that the strength of Institute-appointed members of the Museum Trust Board, mentioning Margaret Horsburgh, John McIntyre, William Randall and Brian Corban. He observed that the Trust Board is very responsive to the Institute and would very much like to see the membership grow. On a personal note, Peter mentioned that his own first involvement with the Institute had been with the William Pickering speech which formed part of the 11th New Zealand Science Congress in 1964/65. Looking back over the Institute’s programme of recent years, Peter suggested the speakers had been at the same outstanding level as that speech by Pickering nearly fifty years ago.
Peter spoke of the central challenge facing the Museum: there is so much more that could be achieved, but in prioritising its activities the Director and Board are always mindful that ratepayers provide the majority of its income. In spite of this challenge there are great things happening already: Peter noted the success of projects such as Moana – an extremely successful “home-grown” exhibition attended by 160,000 people; the return after 110 years of the Baden Powell desk; and the development of Te Awe, the carving store opposite the Members’ Lounge. The Museum wants to build on this.
Next year the cycle of remembrance activities associated with the centennial of World War 1 will begin. The Museum’s Cenotaph database seeks to record as much as is possible of the stories of all people who served in WW1. There is government funding for this project but a contribution is nevertheless required by the Museum. Planned outreach activities include taking the Museum out to the public via a mobile pop-up display and learning centre. The Museum also seeks to digitise its collection of some 20,000 colour slides and 5,000 colour photos. The challenge with all these projects is finding support where approved levy amounts are insufficient. One obvious alternative is fundraising; if the proposition appeals then donors will support it.
At the strategic level, developments are guided by Future Museum which takes a 20-year perspective on way-finding improvements, gallery refreshment, and the development of online resources. New technologies will affect many of these developments – for example, modern LED lighting makes it possible to uncover windows, allowing greater natural light into the galleries. The advent of personal devices raises the possibility that future visitors will consult their own phones or tablets to discover the stories surrounding the objects they look at. Exciting developments!
Peter invited questions from the floor; Jon Moses mentioned that it was difficult to read the descriptions on the displays because the writing is so small. Peter Hayes replied that this has been recognised and hopefully will be dealt with through the gallery refreshment process.
Peter then invited Megan McSweeney to speak.
Megan introduced herself as Director of Business, External Affairs and Tourism – all ways that the Museum can improve its financial sustainability. Megan spoke to a PowerPoint presentation on the year’s highlights, noting among these the signing of the Memorandum of Understanding with the Institute and thanking Roger, Ross Sharp (Vice-President), the Council and Andrea and Greta for their roles in this.
Megan reiterated the role of Future Museum as the Museum’s strategic framework with a 20-year horizon; through guiding the Museum, Future Museum guides the Museum’s contribution to the success of the Auckland Plan.
Sustainability is an important responsibility for the Museum, which like the Institute wants to be around in a further 160 years. Recent successes include the Museum’s Green Ribbon award from the Ministry for the Environment for reduction in its carbon emissions, which also saw the Museum Highly Commended in the Energy Management Category of the National Sustainable Network Awards. By the end of December, the Museum will have cut its carbon footprint by 40% in the last three years. The Museum also continued its staff wellness programme, which led to the Museum winning an award in the 2013 Workplace Wellness Awards. In response to a question from Malcolm Moses, Megan explained that the Wellness programme is a range of seminars which are family centric, focussing on finding out about and discussing health issues.
Megan noted that sustainability is also about people, customers, audience and visitors. The Museum issued “My Museum” cards to Aucklanders in February this year in a bid to better understand its visitors, and hence to better target communications and benefits to them. Currently the MyMuseum
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database is over 50,000 strong; March next year will see the first cut of data from the scheme which will reveal much about the Museum’s visitors. Meanwhile changes to the two entrances have streamlined entry for Aucklanders. The My Museum cardholders’ sale was held in November for MyMuseum, Institute and Circle Members.
Sustainability is also about core business. At the heart of every good museum is the collection and research around this. Activities in this area include developments around IT, the formation of the Research Centre Advisory Board, MOUs with Massey and Auckland Universities, the scientific expedition to Three Kings, and the 162 presentations made and over 3,500 enquiries responded to by Museum research and curatorial staff.
Megan turned next to financial sustainability: in 2012/13 venue hire, retail and car park revenues were all up on previous years. The Museum was honoured to accept the vital assistance of 275 volunteers who gave the equivalent of 25,000 hours of labour. An admission charge was introduced for international visitors from October 1st – in response to a question from Malcolm Moses, Megan clarified that there was no charge for Aucklanders, visitors from the rest of NZ are asked to make a donation, and international adults are charged $25 for entry. There has been a 17% increase in Auckland visitation, including offsite visits.
Te Awe was launched in November – the first public-facing initiative for Future Museum. The Museum is of course the Auckland War Memorial Museum – next year is a big year with exciting plans for the WWI centenary programme.
The Museum is also proud to play its part in the city by supporting AK13, the Groupe F fireworks performance, and the Tall Ships Festival in the Harbour to name a few. The Museum uses its external lighting to participate in and recognise external events.
Moving ahead, upcoming activities include the Selling Dreams exhibition which opens next week; a Wildlife photographic exhibition in 2014; small local exhibitions; and a full programme of activities around these. Externally, a number of initiatives are “on the go”. The Museum continues to work closely with Auckland Council and the RFA on an arts and culture strategy for the city, and with Voyager and Waterfront Auckland to contribute to the on-going development of that space. The Museum also continues to work with Te Papa and with local and central government on developing a presence in Manukau.
Roger then thanked Megan and Peter for their insightful presentations.
7. SECTION REPORTS
Motion that the Auckland Shell Club and Costume & Textile Association section reports be received. Guy King/Rae Nield – Carried
8. COUNCIL
Roger advised that members on Council are nominated and elected for a two year term. They can be re- elected for a maximum of two further terms, for a maximum tenure of six years. This year nominations had been invited for seven positions; as nominations had been received from four people there had been no election, and as such the new Institute Council is as listed in the Agenda.
9. RULE CHANGES
Roger presented the rule changes as per the agenda, and proposed that these amendments be accepted.
Motion that we accept the amendments to Rule 16.2 and Rule 13 as per the agenda. Roger Lins/Ross Sharp – Carried.
10. GENERAL BUSINESS
Ian McLean asked if it would be in order to record a message of congratulations to Roy Clare for the Museum’s successes through the year, as reported in the enthusiastic Museum updates given by Peter and Megan. Roger said this would be entirely appropriate; members expressed their support through a
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round of acclamation.
Ian McLean also made mention of the Café Scientifique series and thanked Roger for his work in guiding the evenings. This also was conveyed by a round of acclamation.
Guy King raised a question with regard to the Fazioli concerts. He explained that on occasion when he has wanted to buy tickets there are none available, however when attending the concerts there are always seats available and it appears that season ticket holders are not always attending. Guy asked whether there might be a way that other members/attendees could attend in place of season ticket holders who do not attend. Megan McSweeney replied that she was not aware of this and will certainly look into it.
Roger closed the meeting and invited members to attend supper.
The meeting closed at 8.05pm.
Attendees: Lois Ahlquist Margaret Horsburgh Nigel Prickett Hannah Aiken Jillianne Hoskyn Cristin Print Meg Bartley John Hyde Heather Rogers Anthony Bellve Eric Keys Lisa Rudolphe Alex Biland Guy King Mavis Sager Rosemary Biland Jennifer Lamm Hon Peter Salmon Jenny Clay Jane Legget Michael Sanders Jessica Costa Roger Lins Jean Sanders Jason Davis Nyle Major Luitgard Schwendenmann Rose Davis Stuart McAdam Ross Sharp Chris Denton Peter McConnell Matt Silwood John Denton Morag Macdonald Victoria Silwood Marguerite Durling Roger McElroy Ian Thwaites Margaret Ellingham Ian McLean Bill Tucker Marienne Fletcher Jon Moses Angela Vokes Brian Forster Malcolm Moses Tony Williams Jim Frater Judy Murphy Lorraine Wilson Wendy Glynn Allan Mutch George Wingate Jennifer Hayman Rae Nield Lyndsay Wyatt Peter Hays Alan Peterson Janet Xuccoa
Apologies: Helga Arlington Janet Frater David Stephens Frances & Bill Bell Anne Grace Susan Sweetman Anthony Bellve Jack Grant-Mackie Robyn Tauroa Rod Bieleski Mirella Hall Lesley Taylor Shirley Blackie Jennifer Hand Lawre Taylor Ian Boothroyd Thomas Hawtin Margaret Teys Suzanne Boyes Gloria Jenkins Tom Trnski Anne Brady Denys & Riro Marett Nancy Tudehope Penny Calder Roger McElroy Linda Tyler Angela Caughey John & Elspeth McIntyre Stuart Vogel Eileen Cockerill Nina McKay Janfrie Wakim Harold & Gillian Coop Margaret McLean Helen & Grant Wallace Sue Cooper Deirdre McOnie Elizabeth Wallace Brian Cooper Mary Neilson Lorraine Warshaw John Coster Peter & Jan Riddick Peter Webb Janet Crawford Anthony Rogers Lian Weernink Brian Davis Alex Schubert Helen Whiteford John Duder Warren Scott Henry Woodyear-Smith Edwina Duff Robert & Lyndell Simmonds Anthony Wright Margery Dwerryhouse Robyn & Martin Speller
In Attendance: Greta Bachmann-Fuller, Andrea Webley, Megan McSweeney, Brock Johnston
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President’s Report to the Auckland Museum Institute: 1 July 2013 – 30 June 2014
The Institute continues to bring high-calibre speakers and events to the Museum, working in close partnership with the Museum, the Royal Society of New Zealand, and with other external groups. A diverse programme of activities made for another highly successful year, with a range of public and members-only activities held including field trips, floor talks and exhibition previews.
Partnership, with the Museum in particular and also with other groups, remains an essential aspect of the Institute’s work. As a community group dedicated to sharing knowledge, our fundamental goals are closely aligned to the goals of the Museum; it was this common purpose that motivated the original Founders of the Institute to seek the close partnership with the Museum that still lies at the heart of our relationship. The Museum’s continued commitment to learning and engagement remains fundamental to the Institute’s success.
This year we once again carried out our statutory duty of making appointments to the Museum Trust Board (two members of which are appointed by the Institute each year), working in conjunction with Regional Facilities Auckland which made appointment recommendations to Auckland Council in respect of two other Trust Board positions. This year the AMI returned Peter Hays and Brian Corban to the Trust Board. Sadly, this year also marked the departure of John McIntyre from the Trust Board after eight years of service. We will miss John’s steadfast support and sage advice as a regular attendee at Council meetings.
The Institute’s principal partner beyond the Museum is the Royal Society of New Zealand, which provides the formal lectures that are the core of our annual programme. As the Auckland Branch of the RSNZ, all Institute Members are also Associate Members of the RSNZ and have access to the RSNZ’s revamped Link and Alert communications. We see potential to further develop our relationship with the RSNZ; we look forward to exploring this with our fellow branches and with Andrew Cleland, the newly appointed RSNZ Chief Executive.
The Institute also maintains fruitful relationships with other groups including the Geological and Botanical Societies; we continue to develop our relationship with the Allan Wilson Centre, a Centre of Research Excellence which contributes very high-quality lectures to our programme.
Through these partnerships the Institute works to promote knowledge-sharing, life-long learning, and public engagement with the important issues of our times. Recent events that exemplify this purpose include the Royal Society’s Rutherford lecture – this year delivered to a packed Event Centre audience by Sir John Sulston on the challenge of sustainable living on our finite Earth – and Professor Paul Ehrlich’s lecture Avoiding Global Collapse, sponsored by the Allan Wilson Centre. The Museum’s generous support and its continuing commitment to public engagement are instrumental in bringing these high-quality lectures to the Event Centre.
Public lectures are one aspect of an annual programme which also encompasses a range of other event formats. Our Café Scientific series, now in its seventh year, continues its sequence of informal, entertaining discussions. A highlight of the series this year was a discussion led by the Museum’s own Simon Gould on new ways in which Museums can engage their audiences. Partnership was also to the fore in the Institute’s field trip to the Leigh Marine Research Centre in September 2013, attended by a large group of members and non-members. This trip was timed to align with the Museum’s highly successful Moana exhibition, and brought together the varied expertise and shared enthusiasm of staff at the Research Centre, Museum curatorial staff and Institute members with a professional connection to the founding of the Leigh Marine Reserve. Our Members-only previews of special exhibitions and tours through the hidden parts of the Museum are consistently booked out. These latter events in particular reflect our close cooperation with the Museum, and we are grateful for the contribution of Museum staff to these events.
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While the quality of the Institute’s activities is very high, maintaining membership numbers remains a challenge – as is the case for membership bodies world-wide. Your Council is ever mindful of the need to keep membership subscriptions low, so as to minimise the financial barrier to membership; yet we are keenly aware that budget constraints constantly limit our activities, and that it is our amazing staff members, Greta and Andrea, who are constantly asked to do more with less. We remain critically dependent on member subscriptions to make ends meet; as ever, we are extremely grateful for the continuing generosity of members whose contributions, large and small, provide the resources we use to put on our special events and activities.
In this connection, the Museum itself faces the challenge of expressing its full role as a community meeting place and a forum for knowledge exchange while at the same time striving to minimise the financial burden of these activities on the people of Auckland. In this context, the financial contributions of donors are likely to play an increasingly important role in enabling the Museum to continue its excellent work. Together with the Circle Executive, the Institute’s Council continues to work with the Museum to clarify and strengthen both our membership offer and our contribution to the Museum’s continuing success.
I would like to thank the members of the Institute Council for their hard work and support during the year; as ever, my most grateful thanks go to our staff members Andrea Webley and Greta Bachmann-Fuller who somehow continue to deliver outstanding events and member services on a shoestring budget.
On a more personal note, this AGM marks the conclusion of my own 6-year tenure on the Institute Council and therefore of my term as President. Also coming to the end of her 6-year term on Council is Rae Nield, the Institute’s most steadfast champion and advocate. In stepping down, Rae and I take great heart from the manifest strength of the Institute’s relationships, especially with the Museum. Long may this continue!
Roger Lins President
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FINANCIAL STATEMENTS
Auckland Museum Institute Statement of Financial Position (Balance Sheet) as at 30 June 2014 2014 2013 $ $ CURENT ASSETS Imprest Account - 002 79 220 Main Bank Account - 000 18704 9887 Call Account - 025 36857 26752 Term Deposit - 03000 105000 105000 Term Saver - 03003 28673 27588 Sundry Debtors 2651 13352 191964 182799 CURRENT LIABILITIES Sundry Creditors 0 8476 Sundry Accruals 4190 962 Net GST owing 2435 2195 Membership fees paid in advance 8208 6654 14833 18287
NET CURRENT ASSETS 177131 164512
NON -CURRENT ASSETS - see Notes Computer & Printer 0 2616 Less Total Depreciation 0 -2616 0 0
TOTAL ASSETS 177131 164512
EQUITY MADE UP OF Retained Earnings -47 -60 Offset from Institute & Education Fund 47 0 0 -60 Special Purpose Funds: - Cheeseman Collections Fund 22596 19206 - Cheeseman Collections Fund - Library 0 3490 - Institute & Education Fund 32272 19225 - Archey Visiting Scholar Fund 106690 105951 - Post 1996 Life Member Subscription Fund 15573 16700 TOTAL EQUITY 177131 164512
STATEMENT OF CHANGES IN EQUITY Opening Balance of Equity: 1 July 2013 164512 145078 Transfer sum to offset Retained Earnings negative opening balance from Institute & Education Fund 47 0 General Operating Surplus for year 13 92 Special Purpose Surplus for year 12559 19342 Closing Balance of Equity: 30 June 2014 177131 164512
See attached Statement of Accounting Policies and Notes
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Auckland Museum Institute Statement of Financial Performance (Income & Expenditure Account) for the 12 Months Ending 30, June 2014 2014 2013 $ $ GENERAL INCOME & EXPENDITURE INCOME Subscriptions Household 18560 22310 Individual Friends 5930 7511 Concession/Senior 7352 8360 Concession/Student 361 628 Concession/Staff 120 61 Concession/volunteer 1030 846 Kid Plus 174 176 Corporate 183 182 Subtotal: Subscription Income 33710 40074
Public Programmes Public Programmes Ticket Income 7566 14518 Public Programmes Donations 782 406 Public Programmes Recovery 921 614 9269 15538 less: Cost of Public Programmes -6119 -15044 Subtotal: Public Programmes Contribution 3150 494
Transfer from Special Purpose Funding 20000 9004 Sundry Income 0 69
Total Income contribution 56860 49641
EXPENSES Advertising 0 0 Bank Charges, Credit Card and other charges 657 578 Membership Expenses 2485 1710 AGM and other Meeting Expenses 3073 3012 Newsletter 5061 0 Gifts & Flowers 80 74 Institute Promotion 0 44 Stationery & Computer Supplies 308 368 Staff Remuneration 45183 43763 56847 49549
General Operating Surplus 13 92
SPECIAL PURPOSE FUNDS INCOME & EXPENDITURE INCOME Donation to Cheeseman Collections Fund 2615 2830 Donation to Cheeseman Collections Fund - Library 50 0 Donation to Institute & Education Fund 20746 8559 Donation to Archey Visiting Scholar Fund 380 620 Interest on Funds Invested 6636 6055 Amortisation of pre-1996 Life Members' Funds held by Auckland Museum 12040 10770 42467 28834 EXPENSES Cheeseman Collections Fund - Library 3681 0 Institute & Education Fund, including $47 to offset shortfall in retained earnings 2012-13 20514 8400 Archey Visiting Scholar Fund 3913 489 Amortisation of post-1996 Life Member Subscription 1800 603 29908 9492
Special Purpose Funds - Surplus 12559 19342
See attached Statement of Accounting Policies and Notes
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Auckland Museum Institute Statement of Accounting Policies Year Ended 30th June 2014
Reporting Entity Auckland Museum Institute (AMI) is incorporated as a charity under the Incorporated Societies Act 1908 and is registered under the Charities Act 2008. AMI has charitable status and is exempt from income tax under the Income Tax Act 2004.
AMI is a reporting entity for the purposes of the Financial Reporting Act 1993. These financial statements have been prepared in accordance with the Financial Reporting Act 1993.
Measu rement Base The accounting principles recognised as appropriate for the measurement and reporting of earnings and financial position on an historical cost basis are followed by AMI.
Specific Accounting Policies The following specific accounting policies which materially affect the measurement of financial performance and financial position have been applied: (a) Differential Reporting Exemptions AMI qualifies for differential reporting exemption as it is not publicly accountable and the operation is not considered large when applying the test contained within the framework for Differential Reporting. (b) Goods and Services Tax AMI is registered for Goods and Services Tax. The amounts shown are exclusive of GST. c) AMI continues as a going concern and assets have a future economic value of at least the dollar-amount shown in the Financial Report. (d) The financial measurement base used is that of historical cost. (e) In general, accrual accounting has been used to match expenses with revenues. (f) Current Assets are shown at their expected realisable value.
Contingent Liabilities: AMI has no contingent liabilities as at 30 June 2014 or since that date.
Capital Commitments: AMI has no contractual commitments to capital expenditure.
Fixed Assets: Fixed Assets comprising a fully depreciated Computer and Printer, were disposed of during the year.
Mutual Support: A Memorandum of Understanding between Auckland Museum and AM I provides a foundation of mutual support between these two organisations. Assistance is provided by the Museum to AMI through an amount of free event space for AMI gatherings, Information Technology, Accounting, Photocopying and other forms of support. In turn, AMI offers the Museum promotion of the Museum and the Museum's events along with other forms of general support. The financial aspect of this mutual support is not quantified in these Accounts.
Note: All figures have been rounded to the nearest dollar.
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Auckland Museum Institute Notes to the Financial Statements for the year ended 30 June 2014
Movements on Special Purpose Funds
Archey Post 1996 Cheeseman Cheeseman Institute & Visiting Life Collections Library Education Scholar Members Total Balance 1 July 2013 19206 3490 19225 105951 16700 164572 Donations received 2435 50 18946 380 21811 Transfer to close Cheeseman Library Fund 181 -181 0 Transfer from Post-1996 Life Members' Fund to I&E Fund 1800 -1800 0 Funds used for Projects -3500 -20467 -5000 -28967 + Refund of part of Grant made in prior year 1087 1087 Transfer to offset negative retained earnings opening balance -47 -47 Interest earned 774 141 775 4272 673 6636 Interest on Pre-1996 Life Members' Fund 12040 12040 Balance 30 June 2014 22596 0 32272 106690 15573 177131
Movements in Special Funds 3390 -3490 13047 739 -1127 12559
Interest received on Special Purpose Funds accumulates until disbursed under the terms of those funds.
Donations to and interest received by the Institute and Education Fund are available for use by the Institute.
Institute and Education Fund income includes an amount of $1800 transferred from the Post-1996 Life Members' Funds.
The closing balance in the Post-1996 Life Members Fund of $15,573 represents the unamortised subscriptions paid by Life Members joining since the 1996 Auckland War Memorial Museum Act was passed.
After making a grant of $3500, the Library Fund associated with Cheeseman Collections was closed by transfer of $180.89 into the main fund.
All figures have been rounded to the nearest dollar.
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REVIEWER STATEMENT
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DONORS for Financial Year 2013/2014
Donors to AMI Funds: Archey Visiting Scholar, Cheeseman Collections, Cheeseman Library and Institute & Education Father Bruce Bolland Ms. Diana M Menefy Geoffrey and Margaret Lamb Henry Boyce and Carol Stoney Mr. Clive Watkins Mr. John O Lusk Mr. Colin J Christie Mr. R N Afford Miss. Morag Macdonald Dr. Rodger Frederick Colbert Mr. Leon H Armstrong Ms. Lynne Mackie Bruce and Josephine Connor Bruce Arroll and Christine Reynolds Kenneth and Eine Madgwick Mr. Jim Hine Clive and Adrienne Aucott Mr. David Roderick Mahon Mr. John N Hyde Mrs. Janet Bateman Nicholas Martin and Rita Fougt Gordon and Jocelyn Nicholson Bill and Frances Bell Mrs. Greer Mary Mawdsley Mr. Warren A Spence Ronald and Betty Bennett Mr. John M May Lady Elizabeth Wallace Craig and Mary Bodmin Graeme and Marguerite McDonald Mr. George Wingate Mrs. Margaret P Brothers Ian and Margaret McLean Garth and Penelope Allen J and Frances Brownlee Mr. Jim Milne Ms. Shirley Blackie Mrs. Penny Calder Lindsay and Alison Moore Ian Boothroyd and Maree Drury Mrs. Angela Mary Ruxton Caughey Lynne and Robert Morton Joy and Lee Braithwaite John and Caroline Chapman Mr. Allan C Mutch Ms. Joan G Brock Ms. Eileen Cockerell Gordon and Jocelyn Nicholson Dr. D G Campbell Bruce and Josephine Connor Rae Nield and Trevor Brooker Mr. Donald Charleston Dr. Harold V Coop A and Elaine Nixon Stephen Cook and Ngaio Hanlon Dr. U V Cooper Chris Patterson and Marijke Batenburg David and Ruth Crockett Donald and Ursula Cowan Mrs. Eleanor Percy Mrs. Pam Dale Veronique and Marc Cremades Dr. Elizabeth A Probert Dr. Raewyn Dalziel Mrs. Barbara Dench Ms. Elizabeth Revell Victoria Elias Household Mrs. Cynthia Dove Ms. Camille Rosenfeldt Brian Evans and Lesley Stronach John and Dorothy Dowgray Miss. F M Rowntree William and Ann Fryer Ms. Marguerite Durling Mr. Maureen A Rykers Mrs. Jill Hodgkinson Ms. Marilyn M Eales Ms. Margaret Sellens Clem and Marie Hollies Mrs. Marienne M Fletcher Dr. Judith A Simon Ms. Helen E Holzer James and Janet Frater Mr. Malcolm Sidney Simpson, Esq Assoc. Prof. Judith Huntsman Ms. Francene Garland Mr. Chris Smellie Mr. S A Jelicich Mr. E J D Gifford J Taylor and E Nelson Miss. Jocelyn L Laws Tony and Jan Goodwin Miss. Leslie I Taylor Mrs. Sue Anne Lucas, BA Mrs. Valerie Grant Mr. Lawre Taylor Mr. Graham Mansergh Mrs. Sheila Gray Mrs. Haruko Thomas Denys and Margaret Oldham Bruce and Sandra Greenfield Mr. Ian G Thwaites Ms. Su Peace Mrs. Jacqueline M Hague Dame Catherine C Tizard Megan Reece Household B and C Harvey Maurice and Nan Twomey Ms. Mary Riches Ms. May Hazard Dr. George Uhe Mr. Warren Scott Clem and Marie Hollies Ms. Jennifer Vincent Mr. Wayne Trevor Leslie Shinton Mrs. Marilyn Hollies Andrew and Wendy Warmington Ms. E L Taylor Mr. Lindsay Hounsell Dr. Peter S Warren Mrs. Isobel M Thompson Alan and Ann Jermaine Owen and Alexa Whaley Mrs. Nancy W Tudehope Ms. Alison Kagen Mr. Graham White Mr. Philip Weight Bryan and Annette Kensington Mr. Robin C Wilkins Mr. Alastair Whitelaw Mr. Guy King Mr. L J Wilkinson Mr. Tony Williams Mr. Robert F Kinnear Alan and Elizabeth Williams
MEMBERSHIP MOVEMENT STATISTICS
JUNE 2013 COMPARED TO JUNE 2014 As at 30 June 2013 As at 30 June 2014 Movement Year to Date GROUP 2 2 0 KID + 6 6 0 VOLUNTEER 30 34 4 SENIOR 248 238 -10 STUDENT 20 13 -7 STAFF 2 3 1 HOUSEHOLD 347 324 -23 INDIVIDUAL 157 138 -19 SUB TOTAL 812 758 -54 LIFE 375 360 -15 TOTAL 1187 1118 -69
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COUNCIL
Marguerite Durling, Eric Keys, Cristin Print and Janet Xuccoa were elected at the 2013 AGM and will each enter the second year of their current two year term after the 2014 AGM.
Nominations were called for eight positions on Council:
• Dr Roger Lins (President) and Rae Nield having come to the end of their third term on Council must now stand down.
• Ross Sharp and Jessica Costa have reached the end of their second term and are eligible for re-election for a third and final term.
• Lyndsay Wyatt has reached the end of his first term and is eligible for re-election for a second term.
• John Denton and Helen Bull who are co-opted members are eligible to stand for election.
• Nominations were also invited for one position on Council which remains vacant from the 2013 election.
Nominations were received from four members. As the number of nominations did not exceed the number of places available no election was held.
The Institute Council for 2014/2015 is:
Helen Bull Jessica Costa John Denton Marguerite Durling Eric Keys John McIntyre Cristin Print Janet Xuccoa
The Council will look to co-opt members to the remaining four vacant positions at their December meeting.
We thank outgoing Council members Dr Roger Lins, Rae Nield, Ross Sharp and Lyndsay Wyatt for their dedication to and support for the Institute.
HELEN BULL Current Occupation: Retired Principal Posts held: Management Accountant, Marketing Services Qualifications: BCom, ACA Proposed by: Roger Lins Seconded by: Jessica Costa
Personal Statement: I am currently a volunteer guide at Auckland Museum. I am enthusiastic about the role of museums in providing a stimulating public space. My background is in finance with a BCom from Canterbury, and I am a member of the Chartered Accountants, Australia – New Zealand. I have been a co-opted member of the Auckland Museum Institute Council for twelve months and am putting forward my nomination for election to the Council.
JESSICA COSTA Current Occupation: Science Facilitator Principal Posts held: Auckland Museum Institute Councillor (two terms); University of Auckland Professional Teaching Fellow 2014, Research Fellow 2005-2013 Qualifications: PhD 2005, BS 1999 Proposed by: Mark Albro Seconded by: Roger Lins
Personal Statement: I trained as a molecular biologist and after working in basic biomedical research and tertiary education for 9 years, I have recently become a science education consultant for primary and secondary school networks across NZ. I continue to have a keen interest in improving communication of scientific subjects to the public, and strengthening links between the scientific and lay communities. My partner and I have made our home in New Zealand since 2005, and enjoy living in Waitakere.
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JOHN DENTON Current Occupation: Retired Principal Posts held: General Manager, Diabetes NZ Auckland (2003-2012); Managing Director, HV Power (1998-2003), President, Diabetes NZ (1995-1996), Self-employed Strategic Consultant (1984-1998) Qualifications: BCom (Hons) Liverpool. ACA, NZ Proposed by: Marguerite Durling Seconded by: Roger Lins
Personal Statement: I was co-opted to the Council during the past year to assume responsibility for finances. I have been a Chartered Accountant for over 50 years, first in the UK, then Australia and for the past 40 years in NZ. I have recently retired. My career started in Accounting and Auditing, moved into IT in the 80’s then Strategic Management including Mediation, latterly in the Not-For-Profit world. I have chaired Government Committees examining health matters and advised many organisations on improving performance by engagement of the full potential of their human resources. I am keen to continue to offer my services to the Institute as it redefines its future.
JOHN McINTYRE Current Occupation: Company Director, Select Tours (NZ) Limited Principal Posts held: Director Select Tours NZ (niche high end Inbound Tour Company), Auckland War Memorial Trust Board Member (2006-2014) Qualifications: Dip Bus (Marketing) Proposed by: Margaret Horsburgh Seconded by: Guy King
Personal Statement: In October I completed eight years on the Board of Auckland Museum and, as an Institute appointee, I attended all Institute Council meetings during this time. I have a strong interest in Auckland’s evolving cultural sector and I am keen to make a broader contribution as a member of the Institute Council. I have had a privileged association with Auckland Museum, as a guide, in a governance role and as an inbound tourism operator. With my background experience I believe I can make a useful contribution and add strength to support the Institute in its pivotal role to support the Museum in its endeavour to connect, understand and engage with Auckland’s diverse communities, to promote scientific research and knowledge of the collections and to inspire Aucklanders to embrace their Museum.
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PROPOSED RULE CHANGE
Proposed Addition – Rule 6.3: The Council may from time to time co-opt persons with special skills as advisory, non-voting members.
Background: The Auckland Museum Institute is a statutory charity incorporated under the Auckland War Memorial Museum Act 1996. Rule 19.1 of the AMI Rules requires rule changes to be made only at an Annual General meeting or a Special General meeting. The AMI Council proposes the rule changes set out below.
Reason for Proposed Addition to Rule 6 Vacancies: Under Rule 6.2 Council is able to co-opt members to fill vacancies on the elected Council. From time to time Council may feel it desirable to enlist additional persons with particular skills or experience in an advisory capacity, where these additional appointees might not be eligible for election or for co-option under Rule 6.2. Council therefore proposes an additional Rule to provide for the co-option of additional Council members in an advisory capacity.
SECTION REPORTS
2014 Annual Report - Costume and Textiles Association of New Zealand
At the CTANZ AGM held at Auckland War Memorial Museum on May 30, co-opted committee members Vicki Mossong, John Webster and Elly van de Wijdeven were elected and join Angela Lassig, Kim Smith, Jennifer Matheson, Deborah Peek and Judy Wilson as full committee members. Each brings a unique personal contribution. Elly has taken particular interest in the upgrading of the website and blog and reports that the website is now using a WordPress configuration. The CTANZ Blog has been integrated into the website – costumeandtextile.co.nz
By combining the two, the Association seeks to make it easy for CTANZ members and others interested in the topic to stay in touch.
Twice yearly the Association publishes the journal Context. The Committee is keen to make available back issues, in full text, on the website and discussions are under way to set this in motion.
Following an alert by a Museum Institute member that The Museum’s Library is not currently stocking Context, the Library has been advised and back issues will be supplied to rectify this oversight.
This year’s Symposium, with the theme ‘Home Front’, was held in The Museum’s Auditorium on May 30 and 31. CTANZ is grateful to The Institute for making the two days available to us and in response continues to grant members of The Institute access to Symposium fees at CTANZ members’ rates. In this way we hope to maintain the historical connection between the two associations.
Membership remains consistent with newcomers joining to take advantage of members’ rates at the annual symposia. With the continuing upgrading of the website and blog, we look to having a broader reach in the future.
2015’s Annual Symposium is to be held in Dunedin on April 24 and 25 and will coincide with ID Dunedin Fashion Week.
The theme will be ‘Contexts of Fashion: Materiality and the Body’ and provides an opportunity to explore fashion in its broadest contexts. The Call For Papers asks for abstracts to be delivered by November 30, 2014 and is available to download from the Association’s website http:// costumeandtextile.co.nz /
Institute members are also welcome to telephone Kim Smith for information about CTANZ membership
Kim Smith – CTANZ Vice President / Membership Secretary
2014 Auckland Museum Institute AGM Papers - Page 18