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Department of Theatre Stage Management Manual Revised 08.09.19

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Department of Theatre Stage Management Manual Revised 08.09.19 Department of Theatre Stage Management Manual Revised 08.09.19 Department of Theatre Stage Management Manual TABLE OF CONTENTS PREFACE 4 INTRODUCTION 4 WHO’S WHO ON THE PRODUCTION TEAM 5 WHAT IS A STAGE MANAGER 6-7 RESPONSIBILITIES 7 TOOLS OF A STAGE MANAGER 8-17 PAPERWORK 8-14 REHEARSAL CALENDAR 8-9 WEEKLY/DAILY CALL 9 PRODUCTION (SCRIPT) ANALYSIS 9 CHARACTER/SCENE BREAKDOWN 9-10 PROP TRACKING PLOT / PROP PRESET CHECKLIST 10 AUDITION FORM 10-11 CONTACT LIST 11 BACKSTAGE RUN SHEET 11 SHIFT PLOT 11-12 PROMPT BOOK 12 LINE NOTES 13 REHEARSAL/ PERFORMANCE REPORTS & PRODUCTION MEETING MINUTES 13-14 OUTSIDE PAPERWORK 14-15 COSTUME FITTING REQUEST 14 PROGRAM BIO INFORMATION 14-15 CALL BOARD 15 COMMUNICATION 15 DAILY CHECK-IN 16 PRODUCTION MEETINGS 16 SM KIT 17 LIFE OF A STAGE MANAGER 18-27 AUDITIONS 18-19 PRIOR TO AUDITIONS 18 AUDITIONS 18 AFTER AUDITIONS 19 REHEARSALS 19-21 PRIOR TO REHEARSALS 19-20 FIRST REHEARSAL 20 NIGHTLY REHEARSALS 20-21 AFTER NIGHTLY REHEARSALS 21 CREW VIEW / DESIGNER RUN 21 PUBLICITY PHOTOS 21 TECH WEEK 22-26 PENULTIMATE PRODUCTION MEETING 22 PRIOR TO TECH 22 PAPER TECH 23 SITZPROBE 23 “DRY” TECH 23 TECH 24-25 DRESS REHEARSALS 25 FIGHT CALL 26 FINAL DRESS (INVITED DRESS / ARCHIVAL PHOTOS) 26 PERFORMANCES AND AFTER 26-27 Revised 08/09/19 Page 2 of 56 Department of Theatre Stage Management Manual PERFORMANCES 26 BRUSH UP REHEARSAL 27 CLOSING 27 STRIKE 27 DEPARTMENT POLICIES 28-29 ELECTRONIC DEVICES 28 FOOD AND BEVERAGE 28 KEYS 28 PHOTOGRAPHY / VIDEO 28-29 VISITORS 29 DEPARTMENT PROCEDURES 30-32 TECHNICAL ISSUES 30 EMERGENCIES 30 SEVERE WEATHER 31 EMERGENCY ANNOUNCEMENTS 31-32 SEVERE WEATHER 31 FIRE 31 MEDICAL EMERGENCY 31 POWER OUTAGE / TECHNICAL DIFFICULTIES 32 CANCELLED PERFORMANCE 32 CANCELLATIONS / CLOSINGS 32 ADDENDUMS 32-44 1: REHEARSAL CALENDAR 33 2: WEEKLY/DAILY CALL 34 3: PRODUCTION (SCRIPT) ANALYSIS 35 4: CHARACTER/SCENE BREAKDOWN 36 5: PROP TRACKING PLOT 37 6: CONTACT LIST 38 7: BACKSTAGE RUN SHEET 39 8: SHIFT PLOT 40 9: LINE NOTES 41 10: REHEARSAL REPORT 42 11: PERFORMANCE REPORT 43 12: PRODUCTION MEETING MINUTES 44 13: JOB DESCRIPTION, RESPONSIBILITIES & TIMELINE: STAGE MANAGER 45-48 14: JOB DESCRIPTION, RESPONSIBILITIES & TIMELINE: ASSISTANT STAGE MANAGER 49-51 15: JOB DESCRIPTION, RESPONSIBILITIES & TIMELINE: PROP MASTER 52-54 16: JOB DESCRIPTION, RESPONSIBILITIES & TIMELINE: SOUND DESIGNER/BOARD OP 55-56 Revised 08/09/19 Page 3 of 56 Department of Theatre Stage Management Manual PREFACE This manual is provided as a source of information and supplemental to the Department of Theatre Student Handbook. Policies contained in this manual are believed to be current at the time of writing, but may be changed at any time. Any changes will be will be appropriately disseminated. The Department of Theatre disclaims liability for any errors or omissions. This manual is not intended to supersede any policy of Purdue University Fort Wayne and any real discrepancy between policies in this manual and those in the Undergraduate Catalog are inadvertent. In the event that any policy in the manual inadvertently contradicts official University policy as outlined in the Catalog, the Catalog takes precedence although the Department maintains the right to make changes in Departmental policy and curricula so long as those changes are permitted by University policy. If you seek additional Department information including box office or current Faculty & Staff contact information, please visit us at: https://www.pfw.edu/theatre/. INTRODUCTION Thank you for accepting one of the most important roles in any production: a Stage Management team member. Please take the time to read this manual before your role begins and refer to it often throughout the production process. This manual, a supplement to the Department Student Handbook, will assist you in your journey and hopefully, empower you to be the most effective you can be. In order to develop consistent expectations from our Directors, our Stage Managers need to perform at a similar level and with a similar approach. As is the case from company to company, you may find slight differences in the way we operate but the intention is that this manual outlines our Department’s expectations for the SM, ASM and Crew based on the standard processes found in the professional world. You will likely have many questions as a member of the Stage Management team (even more so since this is an academic environment). Questions are a good thing; it means that you are actively trying to improve yourself and the process; an effective Stage Manager always seeks to do just that. However, take a moment to evaluate your question; if it involves understanding the preferences of or developing a rapport with your director then you are encouraged to discuss it with them. If your question pertains to unaddressed production elements, then, likely the entire Production Team should be part of the conversation. If your question is about how to execute the functions of Stage Management as a whole, you should come to me since I am your Stage Management Mentor and defacto Production Manager. You are encouraged and expected to check-in with me often for training, guidance and in general, to keep me in the loop; I cannot help you or others if I am not made aware of the whole picture. Let me be the first to thank you for accepting this great responsibility. Everything you do will contribute to the quality of the production experience for everyone, especially our audiences. Your hard work and dedication is greatly appreciated. Break a leg! - Robert Shoquist, Stage Management Mentor Revised 08/09/19 Page 4 of 56 Department of Theatre Stage Management Manual WHO’S WHO ON THE PRODUCTION TEAM? Responsibilities, duties and organization structure may vary by company and/or production. • Producer. Oversees the production as a whole; arranges financing and allocates budgets, selects the production, dates and venues and typically hires personnel. Is the default manager/supervisor. At PFW, the Department Chair serves in this capacity. • Director: Responsible for the overall artistic vision of a production; typically selects the Cast. • Asst. Director (AD) assists the Director as needed or acts in their stead. • Designers (Scenic, Light, Costume & Sound): Illustrates the Directors’ vision within their various disciplines. • Associate Designers assist the Designers as needed or act in their stead. May design significant portions of the show. Delegated to by the Designer. • Asst. Designer: assist the Designers as needed. May design small portions of the show. Delegated to by the Designer. • Production Manager: Facilitates the production as a whole. Creates and maintains production schedule, supervises Stage Management & Backstage Crew. • Stage Manager (SM): Executes the show by calling cues and coordinating Cast/Crew. Facilitates communication. Directed by the Director; supervised by the Production Manager. • Asst. Stage Manager (ASM): Typically assists the SM with rehearsal duties such as Line Notes or prop tracking. Coordinates logistics and Backstage Crew during the Run. Delegated to by the SM. • Technical Director (TD): Coordinates the build and load-in of scenic elements per the needs of the Scenic Designer. At PFW, the TD handles many Production Manager tasks. • Costume Shop Supervisor: Coordinates the build and load-in of costumes per the needs of the Costume Designer. Supervises the Wardrobe and Makeup Crews. • Master Electrician (ME): Coordinates the load-in and maintenance of lighting and effects per the needs of the designer. May performs pre-show light/SFX checks. Supervised by the Lighting Designer. • Prop Master: Builds or procures props based on Director’s needs and the Designers’ vision. May aid Stage Management in training Crew on prop tracking. Supervised by the TD • Music Director: Shapes the melodic artistry of Actors and Musicians. Supervises the Orchestra. • Choreographer: Develops the coordinated movement of the Actors/Dancers set to music. • Dance Captain: Cast member tasked with learning all choreography to assist in re-teaching, clean up and dance warm-ups. Managed by SM; supervised by Choreographer. • Fight Director: Develops the coordinated fight movement of the Actors. • Fight Captain: Cast member who facilitates the daily Fight Call and adherence to predetermined fight choreography and safety measures. Managed by the SM; supervised by Fight Director. • Backstage (Deck) Crew incl. Prop/Fly Crew: Executes backstage logistics such as Pre/Post-show set up/presets, cleaning, scenery shifts, flies and presetting/tracking props. Managed by Stage Management; supervised by Production Manager. • Dressers, Wardrobe or Makeup: Executes specific tasks to ensure a smooth and efficient production. Managed by Stage Management; supervised by Costume Shop Supervisor and/or Costume Designer. • Board/Spot Operators: Executes light or sound cues or spotlights. Managed by Stage Management; supervised by Lighting/Sound Designers. • House Manager: Coordinates the safe and efficient logistics between box office, audience, ushers and Stage Management. • Ushers: Facilitates audience comfort, gives directions, distributes programs and collects tickets. Supervised by the House Manager. • Actors/Dancers: Creates character and executes the Director’s vision. Managed by Stage Management; supervised by the Director. Revised 08/09/19 Page 5 of 56 Department of Theatre Stage Management Manual WHAT IS A STAGE MANAGER? Stage Management consists of the Stage Manager and the Asst. Stage Manager(s). The delineation of duties
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