Please click the links below to access the Council Agenda and Reports:
1. Council Agenda And Reports
Documents:
CAR 02-18-20.PDF MINS 02-03-20.PDF 02-18-20 2PM BRIEFING.PDF
2. City Council Agenda
Documents:
AG 02-18-20.PDF
NOTICE:
The Full Agenda consists of scanned images of only those reports and communications submitted to the City Clerk before the deadline established for such agenda and will not include any matter or item brought before Council for consideration at the meeting.
The original documents are available for inspection in the Office of the City Clerk, Room 456 Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011.
To receive the City Council agenda (without reports) automatically via e-mail, contact the Office of the City Clerk at [email protected] or (540) 853-2541.
The records of City Council and City Clerk's Office will be maintained pursuant to Section 42.1-82 of the Code of Virginia (1950), as amended, and the Commonwealth of Virginia, Library of Virginia Records Management and Imaging Services Division, Records Retention and Disposition Schedules, for compliance with Guidelines provided by the Library of Virginia. ROANOKE CITY COUNCIL REGULAR SESSION
FEBRUARY 18, 2020 2:00 P.M.
CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W.
AGENDA
1. Call to Order--Roll Call.
The Invocation will be delivered by The Reverend Eric Long, Pastor, St. John's Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE:
This afternoon's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 20 at 7:00p.m., and Saturday, February 22 at 4:00p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office:
Architectural Review Board - one vacancy Mill Mountain Advisory Board - one vacancy
1 Access the City's homepage to complete an online application for the abovementioned vacancies.
Expiration of the three-year terms of office of William B. Hopkins, Jr., and Elizabeth C. S. Jamison as Trustees of the Roanoke City School Board ending June 30, 2020. Information pertaining to the School Board process and application for appointment are available on the City's website and in the City Clerk's Office. Deadline for receipt of applications is Tuesday, March 10, 2020. For questions and/or additional information, contact the City Clerk's Office at (540) 853 -2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate.
4. CONSENT AGENDA:
All matters listed under the Consent Agenda are considered routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately.
C-1 Minutes of the regular meeting of City Council held on Monday, February 3, 2020.
RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded.
C-2 A communication from the City Manager transmitting the FY2020 City Manager Transfer Report for the Second Quarter ended December 31, 2019.
RECOMMENDED ACTION: Receive and file.
C-3 Reports of qualification of Aisha Johnson as the City's Technical Advisor representative of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office, commencing April 1, 2020 and ending March 31, 2023; and Cecelia F. McCoy as the City Clerk for the City of Roanoke, for a term ending September 30, 2020.
RECOMMENDED ACTION: Receive and file.
2 REGULAR AGENDA:
BID OPENINGS:
Bids to enter into a Parking Agreement for unreserved parking permits for the Center in the Square Garage located at 11 Campbell Avenue, S. E.
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Transmittal of the Roanoke Valley Regional Cable Television Proposed Fiscal Year 2020 - 2021 Budget. Elaine Bays-Murphy, Cable Access Director. (Sponsored by the City Manager)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Wasena Bridge Design Update 20 minutes
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of a donation in support of the Police Department's Crime Prevention Program.
2. Acceptance of the FY 2019 - 2020 United Way funding for the Bank On Roanoke Valley Program.
3. Authorization to request that the Hollins Road/Orange Avenue Intersection Improvements be established as a Revenue Sharing Project.
4. Authorization for the Mayor to sign the Charter for Compassion on behalf of the City of Roanoke.
3 5. Approval of the "Roanoke, Virginia Strategic Plan 20202-2021."
COMMENTS OF THE CITY MANAGER.
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
a. A resolution to adopt the Roanoke Neighborhood Advocates amended and restated bylaws and rules of procedure.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees appointed by Council.
12. RECESS.
THE COUNCIL MEETING WILL STAND IN RECESS AND THEREAFTER RECONVENE AT 7:00P.M., IN THE COUNCIL CHAMBER.
4 ROANOKE CITY COUNCIL REGULAR SESSION
FEBRUARY 18, 2020 7:00P.M.
CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W.
AGENDA
Call to Order--Roll Call.
The Invocation will be delivered by The Reverend Tim Dayton, Pastor, First Christian Church.
The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 20 at 7:00 p.m., and Saturday, February 22 at 4:00p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired.
5 A. PUBLIC HEARINGS:
1. Request of Franklin Road, LLC, to vacate an alley running north from Franklin Road S. W., towards Luck Avenue S. W., adjacent to property located at 117 Franklin Road, S. W., and extending north to the southwest corner of 120 Luck Avenue, S. W., and to include the portion of the alley running parallel to Franklin Road, S. W., and Luck Avenue, S. W., continuing east from its intersection with the aforementioned alley to the southeast corner of the building on 120 Luck Avenue, S. W. David D. Jones, Petitioner.
2. Request of JE2 Investments, LLC, to vacate a portion of Gregory Avenue N. E., north of 901 11 1h Street, N. E., and running between 11th Street, N. E., and Cherokee Street, N. E. John Lipscomb, Petitioner. The matter was withdrawn at the February 10 City Planning Commission Meeting.
3. Request of Progress Street Builders, Inc., to amend the planned unit development plan and repeal certain conditions proffered as part of a previous rezoning for property located at 3833 and 3837 Colonial Green Circle. Eric S. Sallee, Co-Owner, Progress Street Builders, Spokesperson.
4. Request of Central Razor, LLC, to rezone property located at 1512 Patrick Road, N. E., from CG, Commercial-General District, to 1-1, Light Industrial District, with conditions, for ice manufacturing. Robert Monsour, Owner, Spokesperson.
5. Proposal of the City of Roanoke to grant a ten year cable television franchise to Shenandoah Cable Television, LLC, d/b/a Shentel. Daniel J. Callaghan, City Attorney.
6. A report of the City Manager recommending execution of a Parking Agreement, subject to certain terms and conditions, to obtain up to forty five (45) parking permits for the use of not more than forty-five (45) unreserved parking spaces in the City's Center In The Square Garage located at 11 Campbell Avenue, S. E. Robert S. Cowell, Jr., City Manager.
6 B. OTHER BUSINESS:
1. Presentation with regard to jail operations and alternatives by Roanoke Jail Solidarity Group. Natasha Harper, Spokesperson. (Sponsored by Vice-Mayor Cobb and Council Member Bestpitch)
C. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate.
D. ADJOURN.
7 CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 18, 2020 Subject: FY2020 City Manager Transfer Report
Background:
Under City Code Section 2-121, the Director of Finance shall report quarterly to City Council any City Manager Transfers in excess of one hundred thousand dollars ($1 00,000) between funds, as well as between project and program accounts in the capital project fund and grant fund.
Recommended Action:
Receive and file the attached City Manager Transfer report for the 2nd quarter ended December 31, 2019. ~CW}rsu~ M Robert Cowell D City Manager Distribution: BobS. Cowell, City Manager Sherman M. Stovall, Assist. City Manager for Operations R. Brian Townsend, Asst. City Manager for Community Development City of Roanoke, Virginia Report of City Manager Transfers Three Months Ended December 31,2019 (Unaudited) Transfer Number Date Explanation From To Amount
To add additional funding to Rivers Edge North Improvements Deshutes Performance Approp from 2018 Bond CMT19-00 138 10/2/2019 procject A gmt - Approp Funds 187,859 FY19 Yr-End Cleanup of City Mgr's #1211 unit with Memberships #7220, J&D Court Residential Detention AdvertisingNisit VA Blue CMT19-00144 10/5/2019 Serv #720 & City Atty's #1220 services/Litigation Exp Ridge 328,010 FY19 Yr-End Cleanup of Econ Telephone/Tech Maint IMD INC performance CMT19-00145 10/5/2019 Develop #8120 with DOT #1601 Cont agreement 147,840 FY19 Yr-End Cleanup of HR Mise/Contingency Fees for Proffessional #1261 & Employee Health with services & Main! Contract CMT19-00146 10/5/2019 DOT & Contingency 123,545 FY19 Yr-End Cleanup of Fleet CMT19-00148 10/5/2019 #2641 with Contingency Contingency Sublet Vendor 720,160 FY19 Yr-End Cleanup of all Mise: Tech Maint Cont. Police units with Social Services Exped Equip, Risk Man, CMT19-00151 10/5/2019 #5311 & CSA #541 0 Mise Foster/TFC Printing 1,567,740 FY19 Yr-End Cleanup of Sheriff #2140 and Jail #3310 with CMT19-00152 10/5/2019 Contingency Contingency Project Equipment 151,565 CMT19-00153 10/6/2019 FY19 Yr-End Cleanup of Foster Care Training & Develop, Emp Fire/EMS#3211, 3212, 3213with tuition, EMS medical Social Service #5311 supplies 188,410 CMT19-00156 10/6/2019 FY19 Yr-End Cleanup of Solid Various accounts Tipping Fees Waste Mgmt #4210 with Public Works. Social services & CSA 289,960 CMT19-00157 10/6/2019 FY19 Yr-End Cleanup of Snow Contingency Chemicals Removal #4140 with Contingency 290,250 CMT19-00158 10/7/2019 FY19 Yr-End Cleanup moving Contingency Contingency uncommitted budget funds from City Mgr Contingency to Capital Projects Contingency 3,375,000 CMT19-00159 10/8/2019 Transfer funds for one-time Mise & Contingency Various Maintenance & approved purchasses related to Approp from General city pool maintencance and jail Revenue airtols for Facilities 178,341 CMT19-00160 10/8/2019 Transfer unused E911 Wireless Expendiable Equip, Approp From General Board funds for FY19 to multi- Training & Development Revenue year account & Contingency 205,782 CMT19-00161 10/11/2019 To establish the Jefferson Approp From 2018 Bond Approp From 2018 Bond SUChurch Ave Streetscape Funds Funds 412,141 CMT19-00162 10/12/2019 To establish a DoT capital project Trans to Debt Service & Approp From General acct for E-plus Storage Solution Contingency Revenue 329,382 CMT19-00163 10/16/2019 to both fund and closeout to Contingency Systems Development Sonrai SWM lntallation project 106,590 CMT19-00165 10/16/2019 To provide cash funding to Contingency Approp From General Deshutes project to support Revenue incurred expenditures 226,675 CMT19-00173 10/30/2019 FY19 Yr-End Cleanup for Transfer to Risk Trasfer to Cap Proj & Transfer to Cap Project Fund, Management Reserve Transfer to School Fund School Fund & Risk Mgmt Reserve 1,291,125 CMT19-00183 11/6/2019 Reallocation of funds to Capital Contractual services Various new units set up for Projects new units set up for Contracual services Contratual services 159,000 CMT19-00184 11/11/2019 Moving 2018 BAN fund to an 2018 & 2019 BAN funds 2018 & 2019 BAN funds eligible project 824,282 CMT19-00194 12/12/2019 Provid funding for Approp from 2019 BAN & Approp from 2019 BAN & Chruch/Jefferson Streetscape 2020 GOB/BAN 2020 GOB/BAN 163,700 CMT19-00196 12/13/2019 To increase funding in Various Improvement & Various Improvement & Washington Park Stream Restoration funds Restoration funds Restoration 613,708 CMT19-00197 12/13/2019 To increase funding in Sweetbrier Drainage & Lakecrest Gerrnlee & Dyerle LakecresUGreenlee and Dyerle Windsor Drainage Drainage Improvements Capital Projects Improvements 370,521 CMT19-00198 12/16/2019 To increase funding in Templeton Various improvement Various improvement & Downtown/Jefferson St 2 projects projects Stormdrain improvement projects 14,768 CMT19-00203 12/20/2019 Transfer funding from Approp From General Bridge lnspecitons - Engineering Bridge main! to Revenue Engineering operating 116,000 CMT19-00204 12/21/2019 Move funds for Mise Claims for Mise Claims Regular Employee Salaries Police 0/T lawsuit settlement 800,000
Notes: Under City Code section 2-121, the City Manager has authority to make transfers of any amount within or between funds during the fiscal year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year. The scope of this report is limited to transfers in excess of $100,000 between funds and between projecUprogram accounts in the Capital Project Fund and Grant Fund.
GMT's marked with an asterisk denotes that multiple lines of monies transferred amounted to be above the $100,000. All GMT's not marked with an asterisk have at least a single line item that amounted to over $100,000. rfRVTV3
lh~..· Jlonorahk Shennan P. !.ca. Sr .. \ht\or and Members of Cit\ Council Roanoke. Virginia
Subject: F\'2020-2021 RVT\' <)perating Budgl'l
Dear Mayor Lea. Sr .. and MemhLTS of Cit: Council:
Roanoke Valk: Tek\isi1ll1. RVTV-~ Co:-; Cahk. \\as ueatcd in 199~ as an agrcemL'nt hel\\L'en thL' City of Roanoke. Roanoke ('ount;.. and the To\\11 of Vinton. to t(mn a (lmernmL'nt & Lducational Access Station. RVlV-3 is go\ernl.'d hy thl' Roanokl' Valley Regional Cahk I ck·vision CommiltL'L'. \\hich incluJL's repn:sentatin:s Jl·om the City. the County. anJ the lo\\n. Programming is cahkcast on Co:-; Communications. Channl'l 3. Roannke. RVTV-.:1 programming is pllStcd l1l th~..· RV I\' & Cit) Wehsit~..·s. and Social Media Site~. The RV IV City Council :\kcti ng signal is streamed through hKebook Ll V 1-:. On \Ia y I 0. 20 JlJ. the R V I \' Digital ( 'pgraJe \\as completed. and all \ideo is nO\\ r~..·cordeJ in liD.
On Februar: 5. 2020. the Roanokc Valle: Regional ('able lck\ ision ( 'ommittee appro\ ed the attached RVTV ( )perating Budgl't t'or Fiscal Ycar 2020-2021 ( attach~..·d) in the amount pf '£-+81.538.
The proposed hudgl't includ~..·s funding for closed captioning sen ices for both th~..· ('it) ( 'oun~..·il and the Roanoke County Board ofSupl'rvisors Mel'tings. lhl\\l'\l'r. at the ('ity·s rl'qucst. R\' 1\' \\ill also cabkcast the month!;. 9 a.m. Cit: Council Bridings or Sessions for the lll'.\1 fiscal )l'ctr. Since closed captioning sen ices are also rl.'quircd t(n thl'sl' adJitionalnh.. 'l'lings. till' Cit: ''ill pa: the additional cost of S2.11 :2 f(H· such e:-;tra sen ices.
Based on the number of Co:-; Communications subscribers for l'ach jurisdiction. the City of Roanoh· · s share of the 1- Y2020-2021 Opera! ing Budget \\iII be $.2-fO. UJ9. plus an additional ~2.112 for closed captioning totaling S2-L~.8X 1. According!:. till' Cit: is l'L'lJUL'sted to prm idL' this amount as its portion of the R \'IV I Y-20.20-.20.21 Operating Hudgct.
Dirl.'ct Sen ic~..·s pro\ idl'd to the ('it: of Roanoh· in .2019 incluLkd:
• Original TL'Ic\ ision Sho\\s (II) Inside Roanoke. (X) Spotlight on City Schools. ( 12) Librari~..·s I lappl'nings. ( 11 ) Hi/Roanoke
• (io\Wlll11l'llt :Vleetings ( 2-+) Regular Roanoke Cit;. Council. ( 12) City Council Briefings !he Jlonorabk Shennan J>. !.ca. Sr.. \layor and i\lcmbcrs nf City Council l·chruary I X. 21120 Page l\\u
I>i reel Sen ices pro\ ided to the Cit~ of Roanoke in 2 ()I lJ included:
• ( )riginal Video Productions (3-l} Video Prnductions Stortn\\at<..'r I·ducational PSA (.\\\ardcd J>RS:\ (iold Summit 1\\\ard). \';\State Neighborhood Conkrenc~..·. State of the City ,\Jdr... ·ss ( Fntire list of ( >riginal Video Productions is ()n Page-t of the RYlV Budget Packet 1
;\s the Dir ...·ctor of Cahk :\ccess for Roanoke Valley lck\ ision. I am pleased to respond to an~ questions or comments you nw~ hm c with regard to the propos ...·d R VTY operating budget for Fiscal Ycar 21120-202 I.
Uaim: Ba)s-i\1urph: Director of Cahk r\ceess Roanoke Valle\ Tck\ ision
. \ ttachmcn 1 Cc: Bob ( \l\\ciL City iVlanager :\melia i\krchant. Director of Finance Daniel J. Callaghan. Cit: ·\ttorn<..') Cecelia F. l\lcCoy. Cit) Cieri\. Shennan l\1. Sttl\all. Assistant Cit: Manag<..'r fnr Operations i\ 1r. Robert I.e n'' ic h. ('hair. Regional ('able I d .... , is ion <'omm itt ...-._. Laura l\1. ( 'arini. Assistant ('it: :\ttnrne: Melinda B. l\layo. Communications and Media Of'fi ...·n To: Roanoke Regional Cable Television Committee From: Elaine Bays-Murphy, Director of Cable Access Date: February 5, 2020 Re: F¥2020-2021 RVTV Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City of Roanoke, Roanoke County, Town of Vinton, and their respective School Systems. In 1992, the three localities signed an agreement to form the Station, and RVTV-3 was created in 1993. RVTV programming is cablecast on Cox Cable, Channel 3, Roanoke, and on Comcast, Channel 3, in west Salem. RVTV is located at the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction.
RVTV-3 produces Original Videos, Monthly Television Shows, and covers LIVE Government Meetings (Roanoke City Council & Roanoke County Board of Supervisors). RVTV also provides the meeting signal for video streaming & Facebook LIVE. Roanoke Valley Television produced the following in 2019:
• 80 Original Television Shows (11) Inside Roanoke, (12) Roanoke County Today, (8) Spotlight On City Schools, (9) Accent Excellence, (12) Roanoke County Business Partners, (4) Recreation Television, (12) BizRoanoke ( 12) Libraries Happenings
• 58 Regular Government Meetings (Signal Streamed through County Website & City FB LIVE) (24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City Council Briefings
• 84 Video Productions (List of Video Productions on Attachment Pages 4 & 5)
RVTV -3 Programming is uploaded to the RVTV Website & Social Media Sources. Additionally, RVTV -3 Programming is uploaded to the Websites & Social Media Sources for Roanoke City, Roanoke County, Town of Vinton & their School Systems.
RVTV Website www.RVTV.org RVTV YouTube Channel www.youtube.com/RoanokeValleyTV RVTV Facebook Page (3,685 Likes) www.facebook.com/RoanokeValleyTelevision RVTV Twitter www.twitter.com/RoanokeValleyTV
On May 10, 2019, the Digital Upgrade was completed for the RVTV Studio, Roanoke City Council Chambers, and the Roanoke County Board of Supervisors Room, and all video is now recorded in HD. FISCAL IMPACT:
The proposed FY2020/202l Operating Budget request is $481,538. Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV Team Members are included in the County's payroll and benefits system. The proposed budget includes a 4% salary increase if approved by the Board of Supervisors. For budgeting purposes, a I 0% increase for Group Health Insurance is included. The budget includes closed captioning services for Roanoke City Council & Roanoke County Board of Supervisors meetings.
On January I, 2007, the Virginia Communications Sales and Use Tax Act of2006 (Va. Code 58.1-645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities.
The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction.
Cox calculates the percentage of Subscribers ( 12/31/20 19) in each locality as follows:
Locality 2019 Percentage 2018 Percentage City 50% 52% County 46% 44% Vinton 4% 4%
Based on the above percentages, each member's contribution to the FY2020/2021 budget of $481,538 IS: Locality 2019/2020 Budget 2020/2021 Budget Proposed City $240,975 $240,769 County $203,902 $221,507 Vinton $18,536 $19,262 Total $463,413 $481,538
*In addition to the City's share of the above budget of $48I ,53 8, the City will also pay $2,112 for closed captioning for City Council Briefings.
RVTV Financial Report- Current Account Balances as of December 31, 2019 C817-9601 (Operating Budget) ...... $233,703.53 C817-9603 (Cox Cable Capital Equipment Grant) ...... $791,195.14 C817-9604 (Operating Reserve) ...... $115,110.47 (Operating Reserve Balance to be maintained is 20% of the Operating Budget)
The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve Account.
2 ATTACHMENTS: RVTV Proposed 2020- 2021 Budget
Budget Proposed Budget 2019-2020 2020- 2021
101010 Regular (Actual $255,332 + 4%) 253,502.00 265,545.00 202100 FICA 19,393.00 20,314.00 202200 Retirement - VRS 31,231.00 32,715.00 202840 Deferred Comp Match 1,950.00 1,950.00 202300 Group Health Insurance 53,898.00 55,537.00 (Actual 50,488 + 10%) 202310 Group Dental Insurance (+2%) 2,388.00 2,436.00 202500 VRS Life 3,321.00 3,479.00 202500 L TO Insurance 718.00 769.00 202750 VRS Health Credit 761.00 797.00 300013 Professional Services- Other 22,526.00 22,000.00 (Closed Captioning) 3000 13A CC- City Council Briefings *City Only 320001 Repairs Vehicles (By Garage) 300.00 300.00 330005 Maintenance Service Contracts 3,275.00 3,450.00 (Telephone, Security, Website) 520010 Postage 150.00 150.00 520030 Telephone 4,500.00 5,000.00 520033 Internet & Adobe Cloud 2,104.00 2,376.00 520035 Cellular Phones (2 Smart Phones) 1,200.00 1,200.00 530005 Motor Vehicle Insurance 1,700.00 1,700.00 530008 General Liability Insurance 3,600.00 3,600.00 540010 Lease/Rent of Buildings 50,796.00 52,320.00 (8 X $4,316.86 4 X $4,446.3 7) 550001 Travel (Mileage) 100.00 100.00 601010 Office Supplies- General 600.00 600.00 601013 Small Equipment & Video Supplies 4,000.00 4,000.00 608080 Gas, Oil & Grease 1,200.00 1,000.00 609091 Tires,Tubes & Parts 200.00 200.00
Total $463,413.00 $481,538.00
*In addition to the City's share ofthe above budget of$481,538 the City will also pay $2,112 for closed captioning for City Council Briefings. RVTV expended 95.5% of the 2018/2019 Budget.
3 RVTV Video Productions Roanoke City Productions Roanoke River Greenway Ribbon-Cutting Franklin Road Dedication & Ribbon-Cutting Public Works Job Fair PSA Stormwater Education Video "Global Harmony" Art Dedication Teacher of the Year Banquet Elmwood Park Art Walk Nicus Software Grand Opening After School Process Improvement Roanoke Remembers-Healing the Wounds of Gun Violence Orvis Ribbon-Cutting New Melrose Library Ribbon-Cutting Salt Foot Sanctuary Hotel Roanoke Ribbon-Cutting Citizen of the Year PSA Roanoke Police Recruitment PSA Healthy Homes Lead Safe Roanoke Leadership College Video City Schools Convocation Ceremony Virginia State Neighborhood Conference Roanoke Welcoming Week Press Conference State of the City Address Rainwater Management Solutions Ribbon-Cutting Rectangular Rapid Flashing Beacons PSA Deschutes Tinker Creek Cleanup Recap Video Neighborhood Awards Dinner Stonnwater Educational PSA (City of Roanoke & RVTV awarded Gold Summit Award, PRSA) Leaf Collection PSA Flood Insurance Education Dickens of a Christmas Music Video (5 Regional Videos)
Roanoke County Productions Identify-a-Kid Program PSA R.A.D. SelfDefense Class PSA Economic Development Projects Music Video Arbor Day Fire & Rescue Mental Health Training Conference Richfield Expansion Groundbreaking Catawba Farmers Market PSA Semi-Annual Book Sale PSA C.O.P.S. Camp Registration Video 2019 Orientation/Benefits Video Roanoke Sheriff's Office Community Outreach Programs Treetop Quest Explore Park Ribbon-Cutting Illuminights News Conference Touch-A-Truck Event
4 Roanoke County Productions Police Dept. Safe Fireanns Storage PSA VFP/Cox Ribbon-Cutting County Schools Convocation Ceremony Greenhill Highland Games Carilion Children's Announcement Sheriff's Office Child Safety Seat Video (2) Foster Family PSAs Oak Grove Center PSA Glenvar H.S. Football Field Drone Video Bricks 4 Kidz Ribbon-Cutting Virginia Western STEM Building Grand Opening HR Classification Plan Presentation Workplace Safety Presentation State of the County Address Catawba Farmers Market Holiday Market DSS Foster Care Holiday Wrapping Party South County Christmas Tree Lighting Your CBD Roanoke Store Ribbon-Cutting County Investiture Ceremony ( 5 Regional Videos)
Town of Vinton Productions Arbor Day WolfCreek Greenway Anniversary Vinton Refuse Collection Big Lick Oktoberfest & Vinton Fall Festival Billy Byrd Ribbon-Cutting State of the Town Address Vinton Projects Tour Video (Shown@ State of the Town) (5 Regional Videos)
City, County, Town Productions RCACP PetSmart Charities Grant "In Custody K9 Training" Program Fostering Roanoke Valley Regional Kittens Music Video Virginia's Blue Ridge Annual Meeting Regional Equipment Rodeo Gauntlet Business Awards Ironman News Conference D-Day 75 111 Anniversary Video Gun Safety Press Conference Updated Visit Virginia's Blue Ridge Video Career Quest Event CVC Earth Summit Flood Insurance Education Virginia Flood Open House PSA New RVTV Website PSA RVTV Facebook PSA
5 Video Productions (Does not include Shows)
Productions City of Roanoke Roanoke County Town of Vinton 84 34 38 12
6 ft;.o, CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 18, 2020 Subject: Proposed FY-21 Budget for Roanoke Valley Television
I would like to sponsor Elaine Bays-Murphy, Cable Access Director of Roanoke Valley Television, to present the organization's proposed Fiscal Year 2021 budget and related expenditures and revenues.
Robert S. Cowell, jr. City Manager
Distribution: Council Appointed Officers IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION approvmg the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2020-2021 for the operation of the regional government and educational access station,
Roanoke Valley Television (RVTV, Channel3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Committee) has reviewed and approved the annual operating budget for Fiscal Year 2020-
2021 for the operation of RVTV and has requested that the City of Roanoke approve that operating budget;
WHEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to provide funding for the purposes for which the Committee was created, including the support of the operation of a regional government and educational access station, RVTV;
WHEREAS, such jurisdictions have agreed to provide funding as stated in the agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of $240,769, plus an additional
$2,112; and
WHEREAS, this Council desires to approve the recommendation of the
Committee and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The annual operating budget of $481,538, which is the amount being requested from the member localities, plus an additional amount of $2,112 from the City for the cost of providing closed captioning service for televising the monthly 9 a.m. City
1 Council Briefings or Sessions, all as set forth in the RVTV letter dated February 18, 2020, to this Council, is hereby approved.
2. In accordance with the Committee's request to the City to fund a portion of the RVTV operating budget mentioned above, the total amount of $242,881 (which consists of $240,769 as the City's portion of the requested budget amount, plus the $2,112 for closed captioning) will be provided by the City of Roanoke as its prorata share for the annual operating budget for RVTV for the Fiscal Year 2020-2021 as requested in the above
RVTV letter dated February 18, 2020, to this Council.
ATTEST:
City Clerk.
FY20-21 R VTV Resolution 2 CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 18, 2020 Subject: Anonymous Donation - Crime Prevention Fund
Background:
The Roanoke Police Department has received an anonymous donation in the amount of $1 0,000. It was the request of the donor that this be applied to our Crime Prevention Program.
This funding will be used to support a wide variety of popular police department programs. Examples of some of the programs and programming areas that will be supported with this donation include Shop with a Cop, Senior Sidekicks, Domestic Violence Awareness, Hispanic Community Outreach, Child Safety Seats, Growth Through Opportunity, Violence Prevention, Cops Camp and Children's Gun Safety.
No local match funding is required for this donation.
Recommended Action:
Accept the donation as described above and authorize the City Manager to execute the donation agreement and any related documents; all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $1 0,000 and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. Robert 5. Cowell, Jr. City Manager
Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Finance Chester Smith, Acting Chief of Police 'la ,/.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
A RESOLUTION accepting the donation of funds from a citizen who wishes to remain anonymous be applied toward the prevention of Crime accordance with § 2-263, of the Code of the City of Roanoke (1979), as amended; authorizing the City Manager to take such further actions and execute all documents as may be necessary to obtain, accept, implement, administer such donation; and expressing the City's appreciation for such donation.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby accepts the donation from a citizen who wishes to remain anonymous of $10,000 to the City, in accordance with the recommendation contained in the City Council Agenda Report dated February 18, 2020.
2. The City Manager is hereby authorized to take such further actions and execute all necessary documents as may be necessary to obtain, accept, implement, administer, and use such donation, with any such documents being approved as to form by the City Attorney.
3. This Council wishes to express its appreciation and that of the citizens of the City to this individual for this generous donation to assist with crime prevention as described above.
ATTEST:
City Clerk.
R -Anonymous Donation for Crime Prevention 2.18.20.doc la./,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE to appropriate funding from an anonymous donor for the Crime Prevention Donation Fund and to reclassify previous anonymous donations amending and reordaining certain sections of the 2019-2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:
Grant Fund
Appropriations Special Projects 35-640-3673-2034 (1 0,000) Special Projects 35-640-3684-2034 20,000
Revenues Crime Prevention Donation Fund 35-640-36 73-3673 (1 0,000) Crime Prevention Donation Fund 35-640-3684-3684 20,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST:
City Clerk. CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 1 8, 2020 Subject: Acceptance of FY 2019-2020 United Way funding for the Bank On Roanoke Valley program which will fund part of the salary of the City's Financial Stability Specialist and program activities
Background:
Bank On Roanoke Valley ("BORV") is an unincorporated program created by United Way of Roanoke Valley ("UWRV") with the mission of working collaboratively with local governments, banks, credit unions, and non-profit agencies to improve the financial stability of low and moderate income Roanoke Valley residents by connecting them to the financial mainstream and offering free financial wellness workshops.
As Council is already aware, the City of Roanoke ("City") has been awarded a two-year grant by the Cities for Financial Empowerment ("CFE") Fund, Inc., which will be used to provide free one-on-one professional financial counseling to low and moderate income residents through a Financial Empowerment Center ("FEC").
The UWRV and the City want to transition program management of BORV to the City in an effort to integrate and align BORV with the FEC.
The plan is to have the soon-to-be-hired Financial Stability Specialist, who will oversee the FEC, also manage the BORV program. The $40,000 UWRV funding is being given to the City to pay for part of the salary of the Financial Stability Specialist and for BORV activities.
UWRV will continue to serve as the fiscal agent for grant funds, donations and partner sponsorships for BORV. Going forward, UWRV will annually transfer all such funds to the City for use in managing the BORV program and BORV activities, in accordance with the procedures outlined in the attached Memorandum of Understanding ("MOU") between UWRV and the City. This $40,000 is the first such transfer of funds. Considerations:
City Council action is needed to accept funding in the amount of $40,000 from UWRV and authorize the City Manager to execute a MOU between UWRV and the City which details UWRV's and the City's respective obligations with regard to the BORV. A copy of the MOU is attached to this letter.
The funding is in the amount of $40,000 and will fund part of the salary of the Financial Stability Specialist as well as BORV activities.
Recommended Action:
Accept the funding as described above and authorize the City Manager to execute any required agreements, including the attached MOU, to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $40,000 and appropriate $40,000 into accounts established in the Grant Fund by the Director of Finance. -J:(~~JN!ni~J~ <)\;(RobertS. Cowell, Jr. ! ~ City Manager 'I[) Attachment
Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Aisha Johnson, Economic Development Specialist
2 MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding ("Memorandum") is made and entered into and effective as of the __ day of March, 2020, and memorializes the understanding and agreement between the City of Roanoke ("City") and United Way of Roanoke Valley ("UWRV") and provides as follows:
WHEREAS, Bank On Roanoke Valley (''BORV") is an unincorporated program, created by UWRV, with the mission of working collaboratively with local governments, banks, credit unions, and non-profits to improve the financial stability of low and moderate income Roanoke Valley residents by connecting them to the financial mainstream, in conjunction with free financial wellness workshops;
WHEREAS, in September 2019, the City was selected as a Cities for Financial Empowerment ("CFE") Financial Empowerment Center ("FEC") implementation site which will have the mission of improving the financial stability of low and moderate income households by providing free financial counseling;
WHEREAS, with the creation of the FEC, UWRV and the City would like to transition program management of BORV to the City in order to integrate and align BORV with the FEC Program.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, as well as the advantages accruing to the parties hereto and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
ARTICLE I PURPOSE
The purpose of this Memorandum is to provide for program management of BORV and convener responsibilities of the BORV Coalition by the City, as well as detailing the method in which funds will be transferred from UWRV to the City to pay for staff time dedicated to said duties.
ARTICLE II GOAL AND OBJECTIVE
The Goal and Objective of this Memorandum is as follows: To build capacity and improve efficiency by integrating and aligning BORV with the FEC Program. This should enable both parties to help additional low and moderate income residents of the Roanoke Valley. ARTICLE III OBLIGATIONS OF THE PARTIES
The parties agree that the following represents their respective obligations under this Memorandum:
A. The parties' joint obligations:
1) The parties agree to continue to work together in support of BORV's mission, which includes working collaboratively with each other as well as banks, credit unions, and non-profits to improve the financial stability of low and moderate income Roanoke Valley residents by connecting them to the financial mainstream, in conjunction with free financial wellness workshops.
2) The salary and benefits paid by the City for staff time to accomplish BORV program management and coalition convener duties will be approximately covered by funds raised and transferred to the City by UWRV. These funds will include the City's customary financial contribution to BORV.
B. UWRV's obligations:
1) Transfer and/or maintain custody of specific items listed in Exhibit A, and maintain all financial records for five (5) years after each fiscal year with respect to amounts received by UWRV and transferred to the City and allow the City, including the Roanoke City Municipal Auditor, and its authorized employees, agents, and representatives access to such records and the right to examine, copy, and/or audit such records with respect to amounts transferred to the City and identified in Exhibit B.
2) Transfer all funds to the City which have been raised for the purpose of funding BORV for the 2019-2020 fiscal year, as listed in Exhibit B, by May 15, 2020. The City will invoice UWR V upon final written agreement by both parties. The invoice is payable within thirty (30) days from the date of the invoice. Thereafter, transfer funds associated with the then current version of Exhibit B by April 1 of the fiscal year, as detailed in Article IV.
3) As a 26 U.S.C. 50l(c)(3) nonprofit organization, UWRV will serve as the fiscal agent for grant funds, donations and partner sponsorships for BORV and will transfer all such funds to the City in accordance with the procedures outlined in Article IV.
4) Provide BORV Steering Committee meetings support until June 30, 2020 and supporting the transition of these responsibilities to the Financial Stability Specialist beginning July 1' 2020.
2 5) Assist in the onboarding of the Financial Stability Specialist as it relates to BORV programs and management (i.e. Roanoke Valley Saves Week, Bank on Wellness Series, Partner MOU's, governance structure, etc.) from point of hire to June 30, 2020. 6) Solicit and collect the Partner MOU's and sponsorships in collaboration with the BORV Steering Committee and Financial Stability Specialist (date of execution of this agreement to June 2021 ).
7) Develop and submit relevant grant applications on behalf of BORV (date of execution of this agreement to June 2020). 8) Exercise fiscal oversight and accountability for BORV Partner MOU's, sponsorships, and grants.
9) Continue to have active UWRV representation on the BORV Steering Committee.
C. The City's obligations:
1) Assume the responsibility for program management of BORV and convening of the BORV Coalition as outlined in the current BORV Strategic Plan, and integrate and align BORV with the FEC Program .. This will include at a minimum: a) Assuming staff support role for BORV Steering Committee meetings. b) Assuming staff support role for BORV programs including but not limited to Roanoke Valley Saves Week and Bank on Wellness Series. c) Coordinate with UWRV staff in soliciting and collecting the Partner MOU's and sponsorships in collaboration with the BORV Steering Committee. d) Develop and submit relevant grant applications on behalf of BORV. e) Transfer and/or maintain custody of specific items listed in Exhibit A .. f) Provide accounting and oversight for the funding transferred as outlined m Exhibit B.
2) Pay for staff time to oversee and manage the BORV Program and convene the BORV Coalition. The staff salary and benefits will align with the City's pay scale for similar positions.
ARTICLE IV FUNDING
A. By April 1 of each fiscal year, the parties shall execute a new version of Exhibit B with the then current BORV funding amounts. In the event that the parties fail to amend this Memorandum to incorporate a new Exhibit B by April 1, this Memorandum shall automatically terminate and be of no further force or effect. The City will invoice UWRV upon final written amendment of Exhibit B by both parties. The invoice will be payable within thirty (30) days from the date of the invoice.
B. Because the initial term of this agreement commences upon the date of execution and ends on June 30, 2021 (as detailed in Article V), the funds detailed in Exhibit B shall be provided to the City by May 15, 2020, and on that same date a new Exhibit B for Fiscal
3 Year 2020-21 shall be provided to the City in order to execute a new Exhibit B by April 1 as required by Article IV (A) above.
ARTICLE V TERM AND TERMINATION
This Memorandum outlines the responsibilities of the parties for the initial term, which shall begin on the date of execution of this Memorandum and continue through and including June 30, 2021. Thereafter, this agreement shall continue, without limitation, for one-year periods corresponding to the City's fiscal year (July 1 to June 30). These periods shall continue until either party gives written notice at least sixty ( 60) days prior to the start of the next fiscal year or until the parties fail to agree to a new Exhibit 8 as outlined in Article IV.
ARTICLE VI NOTICE
Any notice, request, modification or demand given or required to be given under this Memorandum shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly given only if delivered personally or sent by certified mail, return receipt requested to the addresses below:
Abigail Hamilton United Way of Roanoke Valley 325 Campbell Ave SW #3624. Roanoke, VA 24016
Robert S. Cowell, Jr. City Manager City of Roanoke, Virginia 215 Church Ave. S.W., Suite 364 Roanoke, VA 24011
ARTICLE VII MISCELLANEOUS
Amendment. This Memorandum and any Exhibits hereto may be amended as needed from time to time by the express written agreement of the parties.
Compliance with the Law. The parties agree to comply with all local, state and federal laws as the law currently exists, or may exist in the future, during the tenn of this Memorandum.
4 Assignment. The provisions of this Memorandum are for the exclusive benefit of the parties and are not for the benefit of any third person, nor shall this Memorandum be deemed to have conferred any rights, express or implied, upon any third person unless otherwise expressly provided for herein.
Captions and Headings. The section captions and headings are for convenience and reference purposes only and shall not affect in any way the meaning or interpretation of this Memorandum.
Severability. The invalidity, illegality, or unenforceability of any provision of this Memorandum as determined by a court of competent jurisdiction shall in no way affect the validity, legality, or enforceability of any other provision hereof.
Governing Law. This Memorandum shall be governed by and construed in accordance with the laws ofthe Commonwealth of Virginia.
Venue. The parties hereto agree that in the event of any litigation arising out of the breach or performance of this contract, such litigation will be instituted in the Circuit Court for the City of Roanoke, Virginia.
Drug-free Workplace. During the performance ofthis MOU, UWRV shall: (1) provide a drug free workplace for its employees; (2) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in its workplace and specifying the actions that will be taken against employees for violations of such prohibition; and (3) state in all solicitations or advertisements for employees placed by or on behalf of the UWRV that maintains a drug-free workplace;
Equal Employment Opportunity. During the performance of this MOU, UWRV agrees as follows: (I) UWRV will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation ofUWRV. UWRV agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (2) UWRV, in all solicitations or advertisements for employees placed by or on behalf of UWRV, will state that UWRV is an equal opportunity employer. (3) Notices, advertisements, and solicitations placed in accordance with federal laws, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section.
Faith Based Organizations. Pursuant to Virginia Code § 2.2-4343.1, be advised that the City does not discriminate against faith-based organizations.
Compliance with Laws and Regulations and Immigration. UWRV agrees to and will comply with all applicable federal, state, and local laws, ordinances, and regulations, including, but not limited to all applicable licensing requirements, environmental regulations, and OSHA regulations. UWR V further agrees that UWR V does not and shall not during the term of this
5 MOU; knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.
Entire Agreement. This Memorandum represents the entire integrated agreement between the parties and supersedes all prior negotiations, representations or agreements, either written or oral. This Memorandum shall not be amended or modified except by written instrument signed by the parties.
Counterparts; Facsimile. This Memorandum may be executed in several counterparts, and all counterparts so executed shall constitute one agreement binding on all parties, notwithstanding the fact that all parties have not signed the original or the same counterpart. The facsimile signature of any party to this Memorandum or a PDF copy of the signature of any party to this Memorandum, whether delivered by e-mail, mail, or personal delivery, for purposes of execution, is to be considered to have the same binding effect as the delivery of an original signature on an original document.
(SIGNATURE PAGE TO FOLLOW)
6 IN WITNESS WHEREOF, the parties by their duly authorized representative have caused this Memorandum to be executed.
UNITED WAY OF ROANOKE VALLEY
By: ------Abigail Hamilton
Title: President and CEO
Date:
Attest: ------
CITY OF ROANOKE, VIRGINIA
By: ------RobertS. Cowell, Jr.
Title: City Manager
Date:
Attest: ------
Approved as to Form: ______
Approved as to Execution: ______
7 EXHIBIT A
All items listed in this Exhibit are and will remain assets of Bank On.
PART I
By June 30, 2020, UWRV will transfer custody of the following items to the City's Custody.
1. BORV financial records reviewed by the Steering Committee, UWRV and City financial representatives.
2. Equipment and supplies purchased with BORV funds, including but not limited to: a. Bank On Wellness class related office supplies b. Printed financial education booklets and materials c. Marketing materials, flyers and half sheets
3. Documents and directories containing contact information for Steering Committee members, volunteers and funders.
4. Files relating to the BORV website (e.g. site map, web templates, hosting information, contact information of the web designer, contracts, etc.) including files that were submitted for posting on the website (e.g. photos, videos, text/language and logos).
5. All media files: video and photos documenting BORV programs and outcomes, program implementation and logos. 6. Agendas, minutes and materials from all Steering Committee and BORV planning meetings.
PART II
UWRV will maintain custody of the following items: 1. Memorandums of Understanding with BORV partners, supporters, funders and similar document2. Gift cards 3. Tablets
8 EXHIBIT 8
UWR V estimates providing, to the City, $40,000 in funds that were allocated for the 2019-2020 BORV program year according to the following projections:
BOR V Carryover from 2018 - 2019 9,500.00
UWRV Internal Allocation for 2019 - 2020 18,000.00 2019- 2020 Sponsorships
American National Bank (HomeTown) 1,500.00
Blue Eagle Credit Union 1,500.00
First Citizens Bank 2,000.00
Freedom First 2,500.00
City of Roanoke 5,000.00
Sun trust 7,500.00
Total 20,000.00
Total for 2019 - 2020 47,500.00
UWRV Administrative Fee for 2019-2020 7,500.00
Total funds available for the City of Roanoke 40,000.00
9 7,c;,~'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION authorizing the acceptance of funding by the City ofRoanoke from the
United Way of Roanoke Valley ("UWRV") for program management and activities of the Bank
On Roanoke Valley ("BORV") program for Fiscal Year ("FY") 2020, in order to integrate and
align BORV with the Financial Empowerment Center ("FEC"); authorizing the City Manager to
execute any documents necessary to receive such funding and to transition ongoing program management of BORV to the City, including a Memorandum of Understanding with UWRV;
and authorizing the City Manager to take such further actions and execute such other documents
as may be necessary to obtain, accept, implement, administer, and use such funds.
BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. The City of Roanoke hereby accepts funding in the amount of $40,000 from the
UWRV to be used for FY 2020 program management and activities of BORV, in an effort to
integrate and align BORV with the FEC, as more particularly described in the City Council
Agenda Report dated February 18, 2020.
2. City Council hereby authorizes the City Manager to execute any documents necessary to receive such funding and to transition ongoing program management of BORV to the City, including the Memorandum of Understanding with UWRV, which is attached to the
above mentioned Agenda Report, with all such documents to be approved as to form by the City
Attorney. 3. The City Manager is authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds, as allowed by the terms and conditions of the MOU, with any such documents being approved as to form by the City Attorney.
ATTEST:
City Clerk.
2 Accept Funding UWRV for BORV through CFE 02.18.20 dpb edits.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE to appropriate funding from the United Way of Roanoke Valley to transition program management from Bank on Roanoke Valley to the City to improve the financial stability of low to moderate income residents, amending and reordaining certain sections of the 2019-2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:
Grant Fund
Appropriations Salaries 35-310-8331-1002 $21,312 City Retirement 35-310-8331-1105 3,634 401 H Savings 35-310-8331-1117 231 FICA 35-310-8331-1120 1,632 Medical Insurance 35-310-8331-1125 1,713 Dental Insurance 35-310-8331-1126 199 Life Insurance 35-310-8331-1130 279 Administrative Supplies 35-310-8331-2030 1,000 Marketing & Promotion 35-310-8331-2018 10,000
Revenues Bank on Roanoke Program-UWRV 35-310-8331-8331 40,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST:
City Clerk. 7.a .. 3.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 18, 2020 Subject: Establishment of VDOT Revenue Sharing Project Hollins Road/ Orange Avenue Project- VDOT UPC 111370
Background:
In FY20 1 8, the City of Roanoke was awarded funding for improvements at the intersection of Orange Avenue and Hollins Road through the Smart Scale program. The project was advertised for construction in December 201 8; however, the bids were too high and the project was redesigned and re-advertised in December 2019. Bids opened on January 23, 2020 and the low bid is again higher than the funding that has been allocated for the project. As a result, VDOT has asked the City for funding assistance.
In 201 8, VDOT also completed the first phase of the 1 O'h Street project. To enable construction of that project, the City allocated approximately $1 .4 million in local funds to be matched by an equal amount from the State through the Revenue Sharing Program. While some minor amount of warranty work still exists on that project, VDOT indicates that it will not be necessary to use the entire amount of Revenue Sharing funds originally allocated to that project. VDOT expects to have a surplus of about $1.5 million of the Revenue Sharing funds on the 1 O'h Street project and is currently comfortable using $1 million of those funds for other uses.
Considerations:
VDOT has suggested that the Commonwealth Transportation Board be asked to establish the Orange Avenue/ Hollins Road intersection project as a Revenue Sharing Program project. Unused revenue sharing funds from the 1 O'h Street project could then be transferred to cover a portion of the shortfall. VDOT has made some concessions in some of their practices related to construction contingencies and has indicated that with the use of Revenue Sharing funds, the remaining shortfall could likely be covered by unspent funds from other projects in the Smart Scale program.
Recommended Action:
Adopt the accompanying resolution asking the Commonwealth Transportation Board and VDOT to establish UPC 111 3 70 - Hollins Road/Orange Avenue Intersection Improvements as a Revenue Sharing Program project. Request that VDOT transfer $500,000 in Revenue Sharing Program funds and $500,000 in required Local Match from completed project UPC 709 - 1Oth Street Improvements to the newly established project.
Authorize the City Manager to execute agreements and to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds.
__ jL.Af'_;;J_IfLJ__~~-- fc~,Robert S. Cowell, Jr. City Manager
Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Mark D. Jamison, P.E., Transportation Division Manager
2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION requesting the Commonwealth Transportation Board (CTB) and
Virginia Department of Transportation (VDOT) to establish a Revenue Sharing Program known as the Hollins Road/Orange A venue Intersection Improvements Project; requesting that the
$500,000 in Revenue Sharing Program funds from the Tenth Street Improvements Project and
$500,000 in Local Match funds from the City of Roanoke (City) from the Tenth Street
Improvements Project be transferred to the newly established Hollins Road/Orange A venue
Intersection Improvements Project; authorizing the City Manager to execute a project administration agreement with VDOT and an Appendix A document for Revenue Sharing Funds for the Hollins Road/Orange Avenue Intersection Improvements Project; and authorizing the
City Manager to take certain other actions in connection with the above matters and Projects.
WHEREAS, VDOT has completed the Tenth Street Improvements Project and $500,000 in Revenue Sharing Program funds and $500,000 in Local Match funds are remaining on the project and available for transfer;
WHEREAS, Hollins Road/Orange Avenue Intersection Improvements Project is an existing project in the VDOT Six Year Improvement Program and a project that meets the requirements of the Revenue Sharing Program;
WHEREAS, the City of Roanoke requests that the CTB and VDOT establish Hollins
Road/Orange A venue Intersection Improvements as a Revenue Sharing Project, as more fully set forth in the City Council Agenda Report dated February 18, 2020.
R-VDOT Revenue Sharing- Hollins Rd-Orange Ave (2.18.20) 1 NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Roanoke as follows:
1. The City of Roanoke requests that the CTB and VDOT establish Hollins
Road/Orange A venue Intersection Improvements Project as a Revenue Sharing Project.
2. The City of Roanoke requests that the $500,000 in Revenue Sharing Program funds and $500,000 in Local Match funds from completed Tenth Street Improvements project be transferred to the newly established Hollins Road/Orange Avenue Intersection Improvements
Project.
3. The City of Roanoke hereby agrees to provide its share of the total cost for preliminary engineering, right-of-way and construction of the project in accordance with the project financial documents.
4. The City of Roanoke hereby agrees to enter into a project administration agreement and Appendix A with VDOT for the above Project in connection with the VDOT
Revenue Sharing Funds, together with the required City matching funds mentioned above. Such
Agreement shall be approved as to form by the City Attorney, and provide the necessary oversight to ensure the project is developed in accordance with all applicable federal, state and local requirements for design, right-of-way acquisition, and construction of the property.
5. The City of Roanoke will be responsible for maintenance and operating costs of the facility as constructed unless other arrangements have been made with VDOT.
6. If the City of Roanoke subsequently elects to cancel the project, the City of
Roanoke hereby agree to reimburse VDOT for the total amount of costs expended by VDOT
R-VDOT Revenue Sharing- Hollins Rd-Orange Ave (2.18.20) 2 through the date VDOT is notified of such cancellation. The City of Roanoke also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway
Administration or VDOT.
7. The City Manager is hereby authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use the above Revenue Sharing Funds in the total amount of $500,000, together with $500,000 in
City matching funds, for the above mentioned Project, with any such documents to be approved as to form by the City Attorney.
ATTEST:
City Clerk.
R-VDOT Revenue Sharing- Hollins Rd-Orange Ave (2.18.20) 3 CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 1 8, 2020 Subject: Affirmation and Sharing of the Charter for Compassion
Background:
The organization, Charter for Compassion, headquartered in Bainbridge Island, Washington, provides an umbrella for individuals to engage in collaborative partnerships worldwide. The organization is a cooperative effort to restore not only compassionate thinking, but, more importantly, compassionate action to the center of religious, moral, and political life. Compassion is the principled determination to put ourselves in the shoes of the other, and lies at the heart of all religious and ethical systems. The mission of the organization is to bring to life the principles articulated in the Charter for Compassion (Charter) through concrete, practical action in a wide-range of sectors of activity. At the center of this effort is the Charter for Compassion document which is intended to transcend religious, ideological, and national differences, and which is intended to activate the Golden Rule around the world.
The organization was launched in November, 2009. Cities and regions from around the world have signed on to the Charter, including Vancouver, British Columbia, Seattle, Washington, Houston, Texas, and Louisville, Kentucky; and the U.S. Conference of Mayor's endorsed the effort by Resolution at their Annual Meeting in 2013. A copy of the Charter is attached to this Report.
Considerations:
City Council received a briefing on this effort at its January 6, 2020 meeting, and indicated its interest in pursuing support of the Charter. A Resolution attached to this Report authorizes the Mayor to sign the Charter for Compassion on behalf of the City. Recommended Action:
Adopt the attached Resolution which authorizes the Mayor to sign the Charter for Compassion on behalf of the City.
··~······· // . /---/. ./ ,/
/ / }' R~eii~J;,------City Manager Attachment
Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development
2 The Charter for Compassion is a document that transcends religious. ideological. and nattonal differences. Supported by leading thinkers from many tradittons, the Charter calls on us to acttvate the Golden Rule around the world
" ;fft" ' ' ~. , ·~ '::'< tt". :) i The Charter for Compassion · · · · ·, l!'t· 1 In 2008, Karen Armstrong ~ ~-¢ 1 "'"' •"';',~'}, I :,~ ~c.~~'!\{~:';; "' ~t")t !,:, ->c ~'"'~,)',JCc~f " ~"'- "\i,, "'~t.' ~ "' :-.~ ',. "''*'>_'io\ l ~"'~'"'~""-, won the TED Pr•ze for The principle of compassion lies at the heart of all relogious, ethical and spiritual trado her wish to create a tlons, calling us always to treat all others as we wish to be treated ourselves. Com Charter for Compassion passaon 1mpels us to work tirelessly to alleviate the suffermg of our fellow creatures. Thousands of people contnb to dethrone ourselves from the centre of our world and put another there, and to uted to the process and the honour the inviolable sanctity of every single human being, treating everybody, without Charter was unveiled in No except1on, with absolute justice, equ1ty and respect. vember 2009. Smce then, the It is also necessary in both public and private hfe to refrain consistently and Charter has 1nsp1red commu01ty·based acts of com empathically from inflicting pain. To act or speak violently out of spite, chaUVJmsm, passiOn all over the world. From Seattle to Karach,, or self-interest. to impoverish, exploit or deny basic rights to anybody. and to Houston to Amsterdam, in schools, houses of worship, incite hatred by denigrating others--even our enemies-1s a demal of our common oty governments, and among individuals everywhere, humanity. We :acknowledge that we have failed to live compassionately and that some the message of the Charter is transformmg lives. have even increased the sum of human misery in the name of rel1g1on.
We therefore call upon all men and women-to restore compassion to the centre of morality and religion-to return to the ancient princ1ple that any Interpreta tion of scripture that breeds violence, hatred or disdain IS Illegitimate-to ensure that youth are given accurate and respectful information about other traditions, • j•Jin Our ComrntW:llf religions and cultures-to encourage a positive appreciation of cultural and religious diversity-to cultivate an informed empathy w•th the suffering of all human beings-ven those regarded as enemies. su~t) Csrrpl$$10nate c tl~5 C:Hn;:n gn • FF1d Kesotw~el We urgently need to make compassion a clear, luminous and dynam1c force in our polarized world. Rooted in a principled determination to transcend selfishness, compassion can break down political, dogmatic, ideological and religrous charterforcompassion.org boundaries. Born of our deep interdependence, compassion is essential to human re facebook.com/charterforcompassion lationships and to a fulfilled humanity. It is the path to enlightenment, and indispensible twitter/The Charter to the creation of a just economy and a peaceful global community. 7.a.J{.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION adopting the Charter for Compassion and authorizing the Mayor to sign the Charter for Compassion on behalf of the City of Roanoke.
WHEREAS, Roanoke, a seven time All America City, celebrates its diversity throughout the community and seeks tangible ways to strengthen its commitment to maintaining a welcoming and compassionate community for its residents and visitors;
WHEREAS, localities, communities, and regions throughout the United States and around the world have endorsed the Charter for Compassion as an expression of their commitment to implement and restore the Golden Rule in public and private activities in their communities; and
WHEREAS, Council acknowledges its role and responsibility in making compassion a fundamental and empowering force for all residents of our City, including our children and families.
NOW, THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke that
1. Council declares that the City of Roanoke adopts the Charter for Compassion and declares the City a participant in the Compassionate City initiative to enable the citizens of
Roanoke, government, and institutions to work together implement, apply, and support compassionate solutions in the service to our citizens and community.
2. The Mayor of the City of Roanoke is authorized to sign the Charter for Compassion on behalf of the City to demonstrate the City's endorsement of the Charter for Compassion.
ATTEST:
City Clerk. 7.a.6,
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 18, 2020 Subject: Adoption of "Roanoke Virginia Strategic Plan 2020-2021"
Background:
In times of opportunity or challenge, of abundant or scarce resources, strategic thinking focused on community vision, strategies, and actions will be necessary to progress toward that community vision. Beginning in 2019, the Council built upon its legacy of strategic thinking through the adoption of the "Roanoke Virginia Strategic Plan 2019" (Plan), the first formal strategic plan formulated for the City. This Plan, along with the City's Comprehensive Plan, which represents how the City will physically change over time, provides a foundation upon which to build more detailed plans, strategies and actions. A year has passed since its adoption and is time for adoption of an updated version, Roanoke Virginia Strategic Plan 2020-2021.
The process used in the development of this Plan started with a Council strategic planning retreat held in July 2019 which included a review of current strategic items, overviews of governance in Virginia, the Council-Manager form of government, economic and social characteristics of Roanoke, and public service delivery in Roanoke. This retreat included a robust discussion of current conditions, projected trends and the goals for the future of the City. An affirmation of the community vision and an outline of the strategies were the principal products resulting from the retreat.
A draft Plan was prepared and presented to the Council at their annual budget planning retreat held in October. A final draft version was made available for public review and comment in January 2020. Revisions were made and the final version crafted, which is attached to this report (Attachment).
The Council will review the Plan on an annual basis, making adjustments every two years or as necessary, following a process similar to that used in the creation of this plan. Additionally, City Management will provide the Council with semi-annual progress reports on the Plan and a performance measure report annually. Considerations:
The Plan clearly states the community vision and identifies seven strategic areas of importance which are central to the accomplishment of that vision (Education, Community Safety, Human Services, Infrastructure, Good Government, Livability, and Economy). For each strategic area, the plan identifies actions and initiatives to be taken to achieve the desired results, and identifies various statistical and data-driven indicators which will help measure the extent of those results. Finally, the Plan also outlines the roles and responsibilities of the City administration to respond to each of the strategic areas to develop and administer programs and deliver services aligned with certain core values, organizational framework, and specific strategies.
Recommended Action:
Approve a Resolution adopting the "Roanoke Virginia Strategic Plan 2020- 2021 ".
I .3ill~it1Dkl}{ )el~ d~ '\ RobertS. Cowell, Jr. City Manager J Attachment
Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations
2 Roanoke, Virginia Strategic Plan 2020-2021 Roanoke City Council
Vice-Mayor Joe Cobb, Anita Price, Michelle Davis, Mayor Sherman Lea, Djuna Osborne, Patricia White Boyd, Bill Bestpitch
t\\1 Seven-time All-America City Winner!
1 Mayor Sherman P. lea, Sr.
As Mayor of the first city inducted into the All-America City Hall of Fame and a seven-time All-America City, it is my pleasure to serve alongside a Council and City Administration that recognize the importance of thinking strategically and acting on priorities. This plan captures the Council's strategic priorities and defines the outcomes we seek to achieve on behalf of the citizens. The Strategic Plan, our City's comprehensive plan, related specific purpose or place-based plans, and our annual budget represent what it is we as a City do and why we do it. It is through these efforts we work to ensure our City continues to offer we the best opportunity for the most people- in short, that it remains a great day in Roanoke!
I encourage you to read this document to better understand our Vision for the community, how we plan to get there, and how you can measure our progress.
City Manager Bob Cowell, Jr.
It is my honor to serve the Mayor and Council and, on their behalf, the community, to lead an organization that works every day to deliver the services demanded and to offer opportunity to each and every resident and business of Roanoke. This plan provides the Vision established by Council and the steps necessary to realize that Vision. This plan also provides how we as an organization will conduct our business and sets the stage for the annual budget and capital improvements program. With the assistance of the Mayor and Council, we continue to make progress as a City - routinely recognized as one of the best places in America to live, operate a business, secure an education, or visit.
I encourage you to review what follows and join us in keeping Roanoke a wonderful place for all who call it home.
2 TABLE OF CONTENTS
Purpose of Strategic Planning ...... S
Strategic Planning Process ...... S
Community Profile ...... 6
Vision and Strategic Areas of Importance ...... 7
Education ...... 9
Overview
Path to Results
Performance Measures
Community Safety ...... ll
Overview
Path to Results
Performance Measures
Human Services ...... 13
Overview
Path to Results
Performance Measures lnfrastructure ...... lS
Overview
Path to Results
Perform a nee Measures
Good Government ...... 17
Overview
Path to Results
Perform a nee Measures
3 livability ...... 19
Overview
Path to Results
Performance Measures
Economy ...... 21
Overview
Path to Results
Performance Measures
Organizational Response ...... 23
4 Purpose of Strategic Planning
A strategic plan should serve as the physical product of strategic thinking - that is, delineation of a community vision and the strategies and actions that will be necessary to progress toward that vision. The Council, City Government and community should ideally evaluate every opportunity or challenge that presents itself against this vision and its associated strategies to best determine how to allocate their time, money and other resources- all of which are limited.
The Strategic Plan is a companion to the City's Comprehensive Plan, ... ideally evaluate every which represents how the City will physically change over time. opportunity or challenge Together, the Strategic Plan and the Comprehensive Plan provide a firm that presents itself against foundation upon which to build more detailed neighborhood and this vision and its special purpose plans, the annual budget, the multi-year capital associated strategies to improvements program, regulations and ordnances, and other best determine how to associated public policy and implementation documents and initiatives. allocate their time, money Ideally one should be able to review this document and gain a firm and other resources ... understanding of where the City intends to go, and generally how it proposes to get there, as well as gain insight into how progress along the way is intended to be measured.
Strategic Planning Process
This document represents the first update to the Strategic Plan which was formally adopted for the first time in 2019. The City has engaged in strategic thinking for many years. Much of what is included in this plan has, for a number of years, been included in the annual budget and other policy documents.
The process used in the development of this plan was similar to that used in crafting the current version, beginning with a Council strategic planning retreat, which included a review of current strategic items, economic and social characteristics of Roanoke, and public service delivery in Roanoke. This retreat included a robust discussion of current conditions, projected trends and the goals for the future of the City. An affirmation of the community vision and an outline of clarificaitons of the strategies were the principal products resulting from the retreat.
A draft strategic plan was prepared and presented to the Council at their annual budget planning retreat. A final draft version was made available for public review and comment in January 2019. Revisions were made and a final draft crafted. The Strategic Plan was approved by City Council at their meeting on February 18, 2020.
The Council will review the Strategic Plan on an annual basis, making adjustments as appropriate, following a process similar to that used in the creation of previous plans. Additionally, City Management will provide the Council with semi-annual progress reports on the Plan and a performance measure report annually.
5 Community Profile
The City of Roanoke is a mid-size independent city with a population of approximately 100,000 located within a region with a populat~on of approximately 350,000. The Roanoke region is located within the southwestern portion of the Commonwealth of Virginia with the City of Roanoke as the largest city west of Richmond. Roanoke serves as the region's education, medical, shopping, and cultural hub, anchoring Virginia's Blue Ridge. Built upon success of the growth in the rail industry, Roanoke grew very rapidly in the 19th and early 20th centuries. After a period of economic challenges, Roanoke is experiencing a rennaisance built upon the strengths of medical research and care, technology and advanced manufacturing. Recent economic growth, a vibrant downtown, unparalleled outdoor amenities and numeorus arts and cultural offerings have led Roanoke to national recognition.
Population Estimate (2019)- 99,348
Median Age- 38 with 7% under 5 years of age and 16% aged 65 and older.
Race- 63% of the current population is White alone, 30% Black or African descent alone, and 6.3% Hispanic or Latino.
Households and Income- There are 42,541 households in Roanoke with 47,011 housing units with a median value of $158,800. 52% of the homes in Roanoke are owner-occupied. The 2018 Median income is $43,028 with 20% of the population living in poverty. 86% of the adults in Roanoke are high school graduates or higher.
Industry & Business -There are 3,132 business establishments in Roanoke employing 68,842 with a total annual payroll of $3 billion. Health care and social assistance is the largest employment sector in Roanoke accounting for more than 12,000 jobs. There are currently more than 100,000 students pursuing degrees at 25 colleges and universities located within the greater Roanoke region.
6 Roanoke Community Vision
The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge
Strategic Areas of Importance
This vision is pursued by focusing on seven areas of strategic importance
Education
Community Safety
Human Services
Infrastructure
Good Government
Livability
Economy
7 The City Council expects that as a City we will act on each of the strategic priorities grounded in the following:
Equity- Access to equal opportunity for successful outcomes for all, regardless of location, race, sexual orientation, gender identity or ability
Community Engagement & Inclusion -Intentional involvement of citizenry in the direction and actions of their government
Healthy Outcomes- Physical and social environment that promotes healthy outcomes for all residents regardless of their location
Creativity -Innovation in programming and addressing opportunities and confronting challenges
8 Education
Foster an environment for lifelong learning which encompasses cradle to career and beyond through shared services and community involvement
Path to Results
We will join our community in ensuring access to educational opportunities through the course of each individual's life. We seek to help develop successful students and productive and educated adults, prepared to succeed to the full extent of their abilities.
Early Learning and School Readiness - we will invest time, money and resources in preparing children to read proficiently by the end of the third grade.
Support of K-12 Educational Program- we will invest time, money, and resources in ensuring Roanoke City Public Schools are able to provide the facilities, curriculum and teachers necessary to deliver quality educational programs.
Preparation for Post High-School Success - we will work with the community to identify and support programs and initiatives that equip students to succeed beyond high school, whether their path leads them to college, a trade or vocation, or community service.
Adult Learning - we will invest time, money, and resources in opportunities for adults to continue to learn to enhance skills, broaden their general knowledge or further their creativity.
9 Indicators
We will determine success by:
Improving PALS Scores;
Securing and Maintaining Accreditation for all public schools;
Improving Graduation Rates;
Improving Student Learning Outcomes;
Increased Adult Learning Opportunities;
Increasing Workforce Participation Rate;
Increasing Percentage of residents with post-High-School Education/Certification.
10 Community Safety
Foster a community where citizens feel safe and they and their property are safe in their homes, businesses and neighborhoods
Path to Results
We will ensure that our community comes together to plan for and to the extent practical, prevent harm from manmade and natural risks. We will take steps to ensure our homes, businesses, public places, streets and neighborhoods are safe and desirable places to live, work and play. Together we will ensure that when a response is necessary it is done in as efficient, fair and appropriate manner as practical.
Prevention - We will invest the time, money and resources necessary to ensure that, to the extent practical, harm to property or persons is prevented through the use of programs, education, and code and law enforcement and addressing underlying causes including poverty, trauma and inequity.
Responsiveness -We will maintain the equipment and personnel necessary to meet or exceed established national standards related to response time for public safety and ensure our resources and services will be delivered in an equitable and just manner.
Communication & Engagement - We will invest the time, money and resources necessary to ensure the ability to reliably communicate to and engage with the general public, between staff locally and throughout the region during routine business operations and, in times of emergency response.
Quality of Standards and Laws - We will ensure that our codes, practices and policies are consistent with recognized best practices and are legally sound.
11 Indicators
We will determine success by:
Accreditation by recognized national or regional organizations will be secured and maintained by departments/divisions engaged in delivery of public safety services;
ISO ratings of the highest level will be secured and maintained by the departments/divisions engaged in delivery of public safety services;
Public Safety services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis;
Crime statistics will be actively monitored and reported and demonstrable improvements in all areas over time will be secured;
Fire-EMS performance statistics will be monitored and reported to show level. of service compared to established performance targets.
12 Human Services
Foster a caring community that uses an equitable, regional and collaborative approach to encourage preventative measures, intervention services, and self-sufficiency while providing a social safety net for citizens
Path to Results
We will unite public and private institutions as a caring and compassionate community assisting individuals and families to achieve self-sufficiency and live healthy lives. We maintain a commitment of focusing on prevention and the provision of information and, where necessary and when appropriate, in the delivery of compassionate services grounded in fairness, equity, and accountability
Prevention - We will invest the time, money and resources necessary to prevent poverty, promote self-sufficiency, promote positive youth development, and promote healthy and safe neighborhoods.
Intervention - When appropriate and necessary, we will intervene in situations through early identification of need, using a holistic approach that involves the family and support the deinstitutionalization of individuals- integrating citizens back into society.
Caring Community - Through direct involvement with those impacted we will foster positive relationships and empower them to succeed to the best of their abilities and circumstances.
13 Accessibility to Services - We will ensure those who live in our community are aware of the resources available to them and will ensure our services are delivered in an efficient and effective manner.
Indicators
We will determine success by:
Demonstrated compliance with all applicable laws and regulations that govern the delivery of health and human services;
Human services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis,
Improved demographic and socio-economic trends such as rates of poverty, number of homeless, service recipients, deaths due to overdose, etc.
14 Infrastructure
Maintain and build quality infrastructure that supports healthy residential neighborhoods, successful commercial areas, and accessible public facilities and amenities
Path to Results
We will work to ensure the facilities, equipment, materials, and services that are necessary to ensure the communication, mobility, life-safety, recreation, and basic needs of our individuals, families, businesses, and visitors are provided and maintained in a manner that contributes positively to safety, livability, and economic advancement
Environment- We will work locally and regionally to ensure the quality and sustainability of our natural resources and features with a particular emphasis on clean air and clean water.
Buildings, Parks and Greenways -We will work locally and regionally to deliver buildings, parks and greenways that are functional, accessible, and sustainable, and that can be operated in an efficient manner.
Transportation - We will ensure our transportation network enables a full-range of mobility options that are delivered, maintained and operated in an efficient manner.
Equipment and Vehicles- We will ensure that the equipment and vehicles we use to deliver our services are safe, well-maintained, procured and operated in an efficient manner.
Technology- We will ensure that the technology we use to deliver services and to communicate to and engage with our community is functional and reliable, and is procured and operated in an efficient manner supporting businesses processes and community needs.
15 Indicators
We will determine success by:
Demonstrated compliance with all applicable laws and regulations that govern infrastructure assets and natural features;
Infrastructure-related items/services will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis,
Accreditation by recognized national or regional organizations will be secured and maintained by select departments/divisions engaged in delivery of infrastructure services.
16 Good Government
Provide exceptional and competitive government services that are collaborative, transparent, responsive, and innovative
Path to Results
We will, on behalf of our citizens, provide top-quality services and programs that are cost-competitive and responsive, efficient, collaborative, and transparent. We will build a culture around honesty, respect, responsibility, teamwork, diversity and inclusion that address the challenges and opportunities of the 21st Century
Effective Leadership- Through collaborative and visionary leadership, we will set clear direction and high expectations for Roanoke based upon Council priorities. We will emphasize strategic vision, responsiveness, results, accountability, and adherence to clear values in the delivery of our services.
High-Performing Employees - Our employees understand how their actions contribute to the City's vision and strategies and are committed and motivated emotionally and intellectually, to provide their best service. Our organization provides the clear direction, resources, and opportunities for our employees to excel in what they do.
Efficient and Effective Operations -We acknowledge we are stewards of the public's resources and therefore seek to deliver community services in a cost-competitive manner, requiring the least amount of time and effort necessary. We will seek partnerships, relentlessly and continuously pursue service improvements and efficiencies, and strive to implement best practices on behalf of our community.
17 Responsible Financial Management - We will ensure sound management of revenues, expenditures and assets, in a strategic, coordinated and deliberate manner aligned with generally accepted and best practices, Council priorities, and the needs of the community.
Valued, Engaged & Informed Community- We believe a successful City values an active and engaged citizenry in the conduct of its government. We will ensure community members are informed and offered opportunities for engagement as policies and actions are formulated and services are delivered.
Indicators
We will determine success by:
Demonstrated compliance with all applicable laws, regulations, and policies that govern financial management;
Overall City governance will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis;
Recognition by national or regional organizations secured and maintained for application of innovative approaches and best practices;
Improved employee satisfaction and retention/advancement;
Increased utilization of engagement opportunities by residents and businesses.
18 Livability
Enhance Roanoke's exceptional vitality as an attractive, diverse, culturally inclusive, vibrant and active city in which to live, learn, work and play
Path to Results
We will collaborate with others in our region to ensure Roanoke retains a quality social, built and natural environment making it a vibrant place to live, learn, work, play and visit. We will ensure Roanoke remains a desirable place to invest in, whether as a homeowner, business owner, client, or tourist
Attractive Community- Together with the community, we will work to foster pride in home and business ownership working to ensure our neighborhoods, business corridors, and districts remain safe, clean, diverse, and attractive, and encouraging continued pride and investment.
Accessible and Inclusive Community- We will ensure that public transportation, bicycle facilities, and pedestrian ways are convenient and safe, and provide mobility options and ease of connection between our neighborhoods, with our public spaces and throughout the region.
Quality Amenities -We will collaborate with others to provide activities, facilities, and exhibits that encourage active living and foster cultural awareness. We will ensure the protection of unique community assets and natural resources found within our City.
19 Indicators
We will determine success by:
City's desirability as a place to live, operate a business, or visit will consistently be evaluated as "good" or better by customer surveys conducted by the City on a periodic basis;
Recognition by national or regional organizations, secured and maintained for application of innovative approaches and best practices;
Increases in population, number of visitors, home ownership, home value, and participation in events.
20 Economy
Cultivate a thriving business environment and innovative workforce opportunities to ensure the prosperity of our community, recognizing our role in both the regional and global economies
Path to Results
We will collaborate with others in the region and State to ensure the continued economic vitality of Roanoke and its place as the region's center of economic activity. We will emphasize the development of individuals' skills and abilities, development of unique economic assets, the promotion of economic assets that afford us a competitive advantage and the development of business opportunities
Workforce Development - Together with others in the community, we will ensure our workforce is prepared to productively contribute to the local economy and better the lives of themselves and their families. We will seek to attract and retain talent, expand employment opportunities, raise awareness of job and business opportunities, and attract higher-wage opportunities to Roanoke.
Asset Development - Together with others in the community, we will build upon existing natural, cultural, structural, and leadership strengths creating an economic environment that capitalizes upon our uniqueness and creates opportunity for the generation of wealth - personal, business, and community.
Business Development - We will collaborate with others throughout the region to make Roanoke as attractive as possible for investment by individuals and businesses by ensuring regulatory and business processes are responsive, regional partnerships are fully embraced, business incentives are used strategically and a responsible tax structure is maintained. We will
21 continue to ensure Roanoke remains a vibrant and attractive portion of Virginia's Blue Ridge for visitors and guests.
Asset Promotion- We will collaborate with others throughout the region to curate and nurture an authentic and representative brand for Roanoke and the region, and will ensure access to trusted and reliable information about the benefits of living, visiting, and doing business in Roanoke.
Economic Inclusion- We will remove barriers and pursue opportunities to ensure all individuals, families and businesses in our community have equitable opportunities for economic success.
Indicators
We will determine success by:
Increases in tax revenue, number of jobs, occupancy rates, number of visitors, and decreases in poverty and unemployment rates.
22 Organizational Response
The City Government will respond to each of the priorities, take action and deliver services aligned with the following core values:
Integrity and Honesty Diversity and Inclusion Respect for Others Listening and Communication Continuous Improvement Accountability
Organizational Framework
Pursue long-term, high-impact regional change- make the Roanoke region the premier place to locate, stay and visit
Build strength from within- enable the success of residents, families, and businesses regardless of their physical location within the City
Strategies
Prioritize- Focus time, money, and attention
Take Strategic Action- everything should progress toward objectives
Seek and Enhance Collaborative Partnerships- we cannot and should not do this alone
Innovate- Encourage new ideas, new approaches and new partners
Empower Organization- free up talent, time, money, and resources
As an organization, we will do this within a culture where all employees are leaders oriented toward results and positive outcomes, where organization and community assets meet or exceed recognized standards and where the services provided are recognized as "best in class."
As departments, we take action and deliver our services guided by our Departmental Service Plans and secure the necessary resources by budgeting for the intended outcomes.
As individuals, we perform in accordance with our personal development and operational goals established annually.
23 24 7.a.5. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION adopting the Roanoke, Virginia Strategic Plan 2020-2021 (2020
Strategic Plan).
WHEREAS, Roanoke has a history of engagement in strategic thinking and taking strategic action as evidenced by the Council's development, adoption, and review of the City's
Comprehensive Plan;
WHEREAS, the City developed the Roanoke, Virginia Strategic Plan 2019 (20 19 Strategic
Plan) focused on strategies and actions that will be needed to progress and promote the community vision in the seven strategic areas of Education, Community Safety, Human Services,
Infrastructure, Good Government, Livability, and Economy;
WHEREAS, City Council adopted Resolution No. 41382-021919 on February 19, 2019 that approved the 2019 Strategic Plan and established a process to review the 2019 Strategic Plan on an annual basis, as determined by the City Manager and directed the City Manager to provide
City Council with semi-annual progress reports and an annual performance measure report with respect to implementation of the Strategic Plan;
WHEREAS, commencing with the strategic planning retreat in July 2019, and continuing review and revisions during fiscal year 2020 as more particularly discussed in the City Council
Agenda Report dated February 18, 2020, City Council reviewed, revised, and developed the proposed 2020 Strategic Plan; and
WHEREAS, pursuant to Resolution No. 41382-021919, the City Manager provided City
Council with progress reports and recommends adoption of the 2020 Strategic Plan to further define and implement the community vision, identify several strategic areas central to achieve this vision, and defines the roles and responsibilities of the City administration in responding to each of the strategic areas as described in the City Council Agenda Report dated February 18, 2020.
NOW THEREFORE BE IT RESOLVED by the Council ofthe City ofRoanoke that
1. City Council approves the Roanoke, Virginia Strategic Plan 2020-2021 that is attached to the City Council Agenda Report dated February 18, 2020.
2. City Council reaffirms the directives set forth in Resolution No. 413 82-021919 that
City Council will review the 2020 Strategic Plan on an annual basis, as determined by the City
Manager, and that the City Manager will provide City Council with semi-annual progress reports and an annual performance measure report with respect to implementation of the 2020 Strategic
Plan.
ATTEST:
City Clerk. ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City.
School Board
Mark K. Cathey February 18, 2020 Chairman
Lutheria H. Smith Vice Chairman The Honorable Sherman P. Lea, Sr., Mayor and Members of Roanoke City Council William B. Hopkins, Jr. Elizabeth C. S. Jamison Roanoke, VA 24011 Laura D. Rottenborn Joyce W. Watkins Dear Mayor Lea and Members of Council: Dick Willis
As a result of official School Board action on Tuesday, February 11, Dr. Rita D. Bishop 2020, the Board respectfully requests that City Council approve the Superintendent following appropriation requests: Cindy H. Poulton New Appropriation Award Career Switcher Mentoring Program 2019-20 $3,000.00 GEAR UP Virginia- Tutor.com 2018-19 $1,015.70
Revised Appropriations Additional Award Title I, Part A, Improving Basic Programs 2018-19 $1,495.37 State Operated Programs: Juvenile Detention Home and Child Development Clinics 2019-20 $3,000.00
On behalf of the School Board, thank you for your consideration.
Sincerely, ~-tt.P~P~~L- cindy H. ~oulton Clerk pc: Dan Callaghan Rita D. Bishop Bob Cowell Kathleen Jackson Amelia Merchant Holli Salyers (w I details) Mark K. Cathey
www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 8.o. CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 18, 2020 Subject: School Board Appropriation Request
Background:
As a result of official Roanoke City School Board action at its February 11, 2020 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report.
The 2019-20 Career Switcher Mentoring Program State grant provides $3,000 to enable the School Division to provide a teacher mentor for each new teacher. The grant period will end June 30, 2020.
The 2018-19 GEAR UP Virginia- Tutor.com Program State grant award of $1,015.70 provides assistance for students who are experiencing academic difficulty, with the goal of increasing the number of students graduating from high school with an Advanced Diploma. The program will be reimbursed by State funds.
The 2019-20 State Operated Programs: Juvenile Detention Home and Child Development Clinics revised appropriation of $3,000. The program will be fully reimbursed by State funds and will end March 31, 2020.
The 2018-19 Title I, Part A, Improving Basic Programs revised appropriation of $1 ,495.3 7 provides federal assistance to Roanoke City Public Schools for schools wi.th high numbers or percentages of children from low-income families to help ensure that all children meet challenging academic content and achievement standards. The grant period will end September 30, 2020. This is a continuing program.
Recommended Action:
We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined.
Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Dan Lyons, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Director of Finance 8.o.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE to appropriate funding from federal and Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2019-2020 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:
Appropriations Benefits 302 - 110- 0000- 0000- 132N - 61100- 42204- 3 - 01 $ 1,479 Benefits - Parental Involvement 302 - 11 0 - PI NV - 0000 - 132N - 611 00 - 42204 - 3 - 01 15 Materials & Supplies 302 - 110- 0000- 0000- 132N - 61100- 46613- 2 - 01 Testing/Evaluations 302- 110- 0000- 1400- 316P - 61100- 45584- 9- 09 3,000 Teacher Stipends 302- 110-0000- 1000- 318P- 61100-41129-9-01 2,787 Social Security 302 - 110- 0000 - 1000 - 318P - 61100- 42201 - 9- 01 213 Professional Ser William Fleming 302 - 110 - 0000 - 0390 - 321 N - 61210 - 43381 - 3 - 00 507 Professional Ser Patrick Henry 302 - 11 0 - 0000 - 0400 - 321 N - 61210 - 43381 - 3 - 00 508
Revenues Federal Grant Receipts 302-000 c 0000-0000- 132N- 00000-38010-0-00 $ 1,495 State Grant Receipts 302 - 000 - 0000 - 0000 - 316P - 00000 - 32220 - 0 - 00 3,000 State Grant Receipts 302 - 000 - 0000 - 0000 - 318P - 00000 - 32467 - 0 - 00 3,000 State Grant Receipts 302 - 000 - 0000 - 0000 - 321 N - 00000 - 32462 - 0 - 00 1,015
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST:
City Clerk. 10. a.
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION approving the Amended and Restated By-Laws and Rules of Procedure of Roanoke Neighborhood Advocates and establishing an effective date.
WHEREAS, City Council adopted Resolution No. 41545-090319 on September 3, 2019 to amend and restate the objectives, duties and responsibilities of Roanoke Neighborhood
Advocates (RNA);
WHEREAS, City Council adopted Resolution No. 41642-121619 on December 16,2019 to amend Resolution No. 41545-090319 and require RNA to submit bylaws for the operation and administration of the RNA to City Council for approval by February 28, 2020; and
WHEREAS, the RNA has adopted Amended and Restated By-Laws and Rules of
Procedure (Amended By-Laws) at its meeting on February 12, 2020 and presents the Amended
By-Laws to City Council for approval.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council approves the Amended By-Laws of the RNA as presented to City
Council.
2. This resolution shall be effective upon its passage.
ATTEST:
City Clerk. 1D.a. ROANOKE NEIGHBORHOOD ADVOCATES CITY OF ROANOKE
AMENDED AND RESTATED BY-LAWS AND RULES OF PROCEDURE
I. Purpose
The following by-laws and rules of procedure are adopted by the Roanoke Neighborhood Advocates ("RNA") to facilitate the performance of its duties and the exercise of its powers as set forth in Roanoke City Council Resolution No. 41545-090319, adopted September 3, 2019, and as amended by City Council Resolution No. 41642-121619, adopted December 16, 2019.
11. Members, Officers and Duties
A. General. The RNA shall consist of nine (9) members, five (5) of which shall be appointed by City Council. The five (5) Council-appointed members shall select four ( 4) additional members. City Council shall appoint persons to fill vacancies, reappoint members, or appoint successors for any of the five (5) members initially appointed by City Council; and (ii) all current members of the RNA shall appoint persons to fill vacancies, reappoint members, or appoint successors for any of the remaining four (4) members initially appointed by the City Council appointed members. The initial terms of the members of the RNA shall be as follows:
(i) Three (3) of the Council appointed members shall serve for three (3) years; (ii)Two (2) of the Council appointed members shall serve for two (2) years; (iii) Two (2) of the members appointed by the Council appointed members shall serve for three (3) years; and (iv) Two (2) of the members appointed by the Council appointed members shall serve for two (2) years. Upon completion of each initial term, each such term shall be for periods of three (3) years, subject to the limitations on consecutive terms set forth in the City Code. The initial terms shall commence effective October 1, 2019.
B. Chair. The RNA shall elect a Chair by majority vote from among its members. The term of the Chair shall be for one ( 1) year beginning as of the first meeting in July of each year and ending as of the following June 30, or until a successor is elected, and the Chair shall be eligible for re-election. The Chair shall preside at meetings of the RNA, decide all matters of order and procedure, subject to the rules and by-laws of the RNA, unless directed otherwise by a majority of the RNA in session at the time, and in the case of petitions brought before the full RNA, the Chair shall execute all rulings issued on behalf of the full RNA. In the event the Chair resigns or is removed from office, the Vice-Chair shall become the Chair for the remainder of the Chair's term.
Page I of6 C. Vice-Chair. A Vice-Chair shall be elected by the RNA from among its members in the same manner as the Chair. The term of the Vice-Chair shall be for one (1) year beginning as of the first meeting in July of each year, and ending as of the following June 30 or until a successor is elected, and the Vice-Chair shall be eligible for re-election. The Vice-Chair shall act for the Chair in the Chair's absence. In the event the Chair is not available to execute any rulings issued on behalf of the full RNA pertaining to matters decided by the RNA and presided over by the Chair, the Vice-Chair may execute the same if the Vice-Chair was present at the RNA's meeting at which such matters were decided. In the event that the Vice-Chair becomes Chair, resigns, or is removed, the RNA shall hold a special election to select a new Vice-Chair for the remainder of the Vice-Chair's term.
D. Secretary. A Secretary shall be elected by the RNA from among its members in the same manner as the Chair. The term of the Secretary shall be for one ( 1) year beginning as of the first day of July of each year, and ending as of the following June 30 or until a successor is elected, and the Secretary shall be eligible for re election. The Secretary, subject to the direction of the Chair and the RNA, shall keep all records, serve notice to all members of all meetings, prepare an agenda for such meetings, conduct all correspondence of the RNA, and generally supervise the clerical work of the RNA. The Secretary shall keep the minutes of each meeting of the RNA and file them with the City Clerk. These minutes shall show the record of all important facts pertaining to every meeting, every decision acted upon by the RNA, and the total vote for or against any resolution or other matter, indicating the names of members absent or failing to vote. The Secretary shall record all rulings issued by the RNA. The Secretary shall notify the City Clerk promptly if any vacancy occurs in the membership of the RNA. In the event that the Secretary resigns or is removed from office, the RNA shall hold a special election to select a new Secretary for the remainder of the Secretary's term.
II. Meetings
A. Regular Meetings. Unless otherwise notified, regular meetings of the RNA shall be held on the second Wednesday of each month at 5:30 p.m. in the official meeting room designated by the RNA, provided that upon a decision of the RNA, an adjourned meeting may be held at any other place in the City. The Chair may cancel a regular meeting with a majority vote of the existing membership. The annual meeting for the election of officers of the RNA shall be held at the regular meeting in the month of December each year, or as soon thereafter as is possible.
B. Attendance. Members absent from three (3) regular meetings within a twelve (12) month period may be considered for removal from the RNA. Upon a three-fourths affirmative vote of the entire RNA membership a recommendation to City Council may be made to remove the member.
C. Special Meetings. Special meetings of the RNA may be called at any time by the Chair by written notice given personally to each member or left at their place of residence not less than twenty-four (24) hours prior to the time fixed for the
Page 2 of6 meeting. If all members of the RNA are present at the special meeting, then the requirements as to prior notice shall be deemed to be waived.
D. Quorum and Vote. One-half (1/2) plus one member of the total RNA membership shall constitute a quorum, and no action of the RNA shall be valid unless authorized by a majority of those present and eligible to vote, except with regard to amendments to these By-laws as set forth in Article VIII hereof. A tie vote is to be construed as a denial of the requested action. No member's vote on any matter may be cast by proxy.
E. Conduct of Meetings. All meetings shall be open to the public; provided, however, that closed meetings may be held in compliance with the Virginia Freedom of Information Act. The order of business at regular meetings shall be as follows:
a. Roll Call b. Reading and Approval Of Minutes c. Reports Of Officers and Standing Committees d. Reports Of Special (Select or Ad Hoc) Committees e. Special Orders f. Unfinished Business and General Orders g. New Business h. Open Forum i. Announcements j. Program k. Adjournment
Ill. General responsibilities of the Board
The RNA board shall assume and perform the following duties and responsibilities:
A. Create, develop, implement, and maintain a strategic business plan that directs the activities of the RNA to develop grow, and promote the neighborhoods of Roanoke, and review, amend, modify, or adjust such business plan on an annual basis. Review of the strategic business plan 1 shall be conducted during the fourth (4 h) quarter of each calendar year and all recommendations for amendments and modifications shall be considered by the Board at its meeting in December of each year. B. Advise City Council and City administration annually concerning existing and proposed public policies affecting the vitality of neighborhoods and neighborhood-based organizations. The Board shall provide such advice to City Council by the second session of Council in each December. C. Inform neighborhood-based organizations and the public of existing and proposed public policies and activities that support neighborhoods and neighborhood-based organizations.
Page 3 of6 D. Advise and counsel neighborhood-based organizations in establishing, developing, and expanding their organization, administrative, and advocacy capacities in the promotion of their neighborhoods.
E Oversee the administration of the Neighborhood Grant Program, including the creation, establishment, and implementation of criteria and qualifications for the award of funds under the Neighborhood Grant Program. F. Assist and collaborate with the Neighborhood Services Coordinator for the City in the outreach and support to neighborhoods and neighborhood based organizations by serving as a liaison to neighborhood groups and providing comments and recommendations regarding needs, events, and activities in neighborhoods. G. Collaborate with the Neighborhood Services Coordinator and City Council to facilitate the Neighborhood Partnership Awards Program to recognize and honor the outstanding contributions and accomplishments achieved by neighborhood organizations and civic individuals for their commitment to improve their neighborhood and community.
IV. Procedure for Submitting Advocacy Petitions to RNA
A. Advocacy Petitions. Advocacy petitions are methods by which citizens or neighborhood groups can request the RNA to advocate on a particular issue on their behalf. Groups that want the RNA to help with a special issue in their neighborhood should request the RNA to advocate their issue in person during a regularly scheduled meeting, or through a RNA representative, or by completing an Advocacy Petition form, which must be signed by the officers of the organization and may be signed by other interested parties. The Advocacy Petition form should be submitted to the RNA Secretary at least ten (1 0) calendar days prior to the next regular meeting of the RNA.
B. Content of Petitions. Advocacy petitions must discuss the issue in sufficient detail to inform the RNA of the nature of such request, including information from the opposing side of the issue. The petition must be accompanied by a copy of the minutes taken at the neighborhood organization's meeting where the issue was discussed and RNA advocacy sought. The petitioner also should have a representative designated to attend the meeting to answer questions regarding the petition, but not to give a presentation.
C. The Secretary shall provide any additional background on the petition issue available from non-neighborhood sources.
Page 4 of6 V. Consideration of Advocacy Petitions
A. Order of Business:
1. An Advocacy petition will be distributed with RNA meeting notices so that RNA members are prepared to discuss the petition during the meeting.
2. The petitioner should have a representative at the RNA meeting to answer questions, but not to make a presentation.
3. The RNA shall vote and announce its decision to support or not consider the petition, or to ask for more information before making a decision, within seven (7) days following the meeting at which the petition is presented.
4. A member of the RNA may not vote on a petition which he or she files for consideration by the RNA.
5. Procedures may be modified by the Chair with the concurrence of a majority of the RNA.
B. Findings. All decisions of the RNA shall be supported by appropriate findings of fact and based on the premise of strengthening neighborhoods.
C. Disapproval and Rehearing. If case of disapproval of an advocacy petition, the RNA shall briefly state its reasons in writing. And it may make recommendations to the petitioner with respect to the appropriateness of the advocacy involved. In case of disapproval accompanied by recommendations, the petitioner may again be heard before the RNA, if within ninety (90) days, the petitioner files an amended petition that addresses the recommendations of the RNA.
VI. Advocacy Protocol
A. All RNA decisions to advocate shall be subject to the RNA's established rules and procedures.
B. All decisions to advocate an issue on behalf of a petitioner shall become the official policy of the RNA and may not be changed except by a three-fourths affirmative vote of the entire RNA membership.
VII. Parliamentary Authority
The rules contained in the latest revised edition of Robert's Rules of Order shall govern the RNA in all cases in which they are applicable and in which they are not inconsistent with the by-laws and rules of procedure of the RNA.
Page 5 of6 VIII. Amendments
These rules may, within the limits allowed by law, be amended at any time by an affirmative vote of not less than five (5) members of the total RNA membership. Any proposed amendment to the by-laws will be presented, in writing, at a regular meeting ot the RNA and be acted upon at the next regular meeting of the RNA. A copy of all amendments approved by the RNA shall be presented to City Council for review and approval at City Council's next regular meeting following such approval by the RNA.
Chair Date
Secretary Date
Original Adoption: February 2004 Amended: August 13, 2014 Amended: October 2004 Amended and Restated: February Amended: March 2005 12, 2020, and approved by City Amended: February 2007 Council on February 18, 2020 Amended: April 28, 2008 Amended: August 22, 2011 Amended: October 9, 2013 Amended: July 9, 2014
Page 6 of6 A. f.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 1 8, 2020 Subject: Application by Franklin Road, LLC, to vacate an alley running north from Franklin Road SW towards Luck Avenue SW, adjacent to property located at 11 7 Franklin Road SW, Official Tax Map No. 101261 3, and extending north to the southwest corner of 120 Luck Avenue SW, Official Tax Map No. 1012606, and to include the portion of the alley running parallel to Franklin Road SW and Luck Avenue SW, continuing east from its intersection with the aforementioned alley to the southeast corner of the building on 1 20 Luck Avenue SW.
Recommendation
The Planning Commission held a public hearing on Monday, February 10, 2020. By a vote of 6-0, with Commissioner Katz absent, the Commission recommended approval of the vacation of right-of-way as requested, contingent upon the following conditions:
1. The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right-of-way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right-of-way, including the right of ingress and egress. The final plat shall create an easement for existing and/or future stormwater systems and establish a cross-easement among the adjacent properties and maintain that area to meet requirements for egress.
2. Prior to receiving all required approvals of the subdivision plat referenced in the previous paragraph, the applicant shall, as consideration pursuant to§ 1 5.2-2008, Code of Virginia (1950), as amended, for the vacated right-of-way, either give to the Treasurer for the City of Roanoke a certified check or cash in the amount of $23,368 or offset the valuation with improvements made within the public right of way that are approved by the Agent for the Planning Commission.
3. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation.
4. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
5. If the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the twelve (12) month period.
Application Information:
Request: Vacation of two adjoining alleys adjacent to 11 7 Franklin Avenue SW
Applicant: Franklin Road, LLC City Staff Person: Wayne Leftwich, Senior City Planner Official Tax Nos.: Two adjoining alleys that run from Franklin Road SW toward Luck Avenue SW and upon intersection turns toward 1st Street SW Site Area: -1,750 square feet Relevant Plans: Downtown Roanoke 201 7 Filing Date: Original Application: November 25, 2019 Amended Application No. 1: December 6, 2019
Background: The former junior Lunch Restaurant building located at 11 7 Franklin Road is being renovated and transformed into a mixed-use development. The property has been left vacant for many years and has fallen into disrepair with a severely dilapidated roof. The property is being restored to keep its historical character with a proposal to transform the property into a mixed-use building with a small commercial storefront and several apartments.
2 Proposed Use/Development: The developer would like to gain control of the alley to provide a safer environment for the future tenants by eliminating vehicular traffic and loitering while providing lighting and maintenance of the outdoor space.
Both alleys proposed for vacation provide no public connections as they terminate into private property (portions of the alleys that would have provided connections have already been vacated). The applicant would like to continue this pattern through vacation of the alleys as proposed. The alley to the west of the 11 7 Franklin Road building would become part of that property in its entirety. The alley running parallel to Franklin Road to the rear of 11 7 Franklin Road will be split with the adjacent property owners, with a portion split between 11 7 Franklin Road SW and 1 20 Luck Avenue SW, and the other portion divided among 1 05 Franklin Road SW and 120 Luck Avenue SW. See the attached Amended Application Graphic.
The applicant proposes putting up a gate at the entrance of these alleys to make them pedestrian only and to limit access through the gates to tenants of the two buildings (1 20 Luck and 11 7 Franklin). The property at 120 Luck Avenue SW has also been recently redeveloped to include apartments and the closure of the alley to the general public would also be beneficial to that property owner.
Considerations: Impact of Street Vacation to Public Accessibility: In the current condition, there are sections of the alley that are still open to the public, but do not provide access through to adjacent streets (to pass all the way from Franklin Road to Luck Avenue or First Street requires crossing private property as portions of the alleys have already been vacated). Vacation of the alleys will prevent any vehicular circulation through the alleys and will prevent pedestrian traffic not directly associated with the surrounding apartments.
Consistency with Comprehensive Plan: Vision 2001-2020 supports residential development in the Downtown and reuse of existing buildings for higher-density, mixed-use development. The vacation of the alleyways will support and provide room for the adaptive reuse of the Junior Lunch Restaurant building.
The Downtown Roanoke 2017 Plan encourages historic renovation and the filling of previously empty storefronts. The alley vacation will help the reuse of the building to better fit the need of apartment goers and provide safer outdoor areas for tenants.
3 Policy/Action Plan Applicability to matter NH A 19. Develop economic incentives Comprehensive The vacation will facilitate 1 to encourage residential development Plan , pg. 42 the adaptive reuse of the in the downtown. NH A20. Inventory vacant 11 7 Franklin building and market vacant lots and to include a commercial underutilized sites for higher-density, space and several mixed-use development. apartments.
POLICY 1-A: Encourage historic Downtown The adaptive reuse of the renovation and support the use of Roanoke 20 7J2., junior Lunch Building will historic tax credits. pg.13 strengthen its contributing status to the Roanoke Downtown Historic District.
POLICY 2-A: Work to fill vacant Downtown The mixed use development storefronts. Roanoke 20 77, will create an active pg.18 storefront in a building that has long been vacant.
Comments on Application: Public Utilities: Cox Cable approved the alley closure with no comments.
Western Virginia Water Authority approved the vacation with condition that WVWA will retain a 20' easement along the existing 12" sewer line within the alley.
Roanoke Gas approved the vacation commenting that there were no gas mains in area to be vacated.
Stormwater approved with condition that legal wordage is included in closing documents to insure that area is reserved as an easement for existing and/or future stormwater systems.
No comments were received from Verizon and Appalachian Power Company.
City Departments: The Building Safety Division requested more information to determine exact distances from new property line/s to existing building and structures for conformance for required fire separation distances.
The Fire Marshal's Office did not initially recommend approval of the request because there was no information on egress from either of the buildings to get to a safe haven per the fire code.
1 Vision 2001-2020, City of Roanoke, 2001 2 Downtown Roanoke 2017, City of Roanoke, 2017
4 Staff and the applicant have met with Building and Fire to make changes to the applicant's development plan to help address these issues. Further changes may need to be made when the applicant files the subdivision plat required as part of the vacation process or submits an application for a building permit. The applicant is aware of this situation.
Planning Commission Work Session: The Planning Commission had discussions about making sure the rear alley wasn't left inaccessible if the side alley was vacated. The amended application addresses vacating the remaining alley sections in their entirety to avoid leaving an inaccessible portion of public right of way.
Public Comments: Staff received one comment, ahead of the Planning Commission Public Hearing from, Jan Keister who resides at 817 Marshall Avenue SW:
I walk through the alley at 117 Franklin Road SWAlley Vacation every day, and there are always other pedestrians and vehicles around. Having a walkable downtown is important, especially since more people now live downtown. Please do not close this alley.
Note: Pedestrian connections are important. However, as noted above, there is no public connection between streets with the current alley system. Using the alley also requires crossing private property.
Planning Commission Public Hearing: No comments.
Conclusions and Recommendations: The adaptive reuse of the Junior Lunch Restaurant building at 11 7 Franklin Road SW will help restore a historic building while creating an active storefront and a mixed-use building with residential units contributing to the active population of our Downtown neighborhood. The vacation of the alleys will allow the applicant to provide a safer environment for the future tenants by eliminating vehicular traffic and loitering while providing lighting and maintenance of the outdoor space.
Amended Application No. 1 is consistent with the City's Comprehensive Plan and the Downtown Roanoke 2017 Plan and would not create an inconvenience to residents and business owners in the area.
5 Karri B. Atwood, Chair City Planning Commission
Enclosure: Attachment A, Zoning District Map
Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel j. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Dave D. jones, Franklin Road, LLC
6
APPLICATION STREET OR ALLEY VACATION ROANOKE oate: I ~/yn I .
To: Office of the City Clerk o Original Application Fourth Floor, Noel C. Taylor Municipal Building )(Amended Application 215 Church Avenue, S.W. No._j_ Roanoke, VA 24011 Phone: (540} 853-2541 Fax: (540) 853-1145
All submittals must be typed and Include all required documentation and a check for the filing fee.
Application is hereby submitted for street or alley vacation for the property located at:
5 Franklin Road LLC
PO Box 2132
Roanoke, VA 24009
September 26, 2019
City of Roanoke Planning, Building and Development Office Attn: Wayne Leftwich, Senior City Planner 215 Church Ave SW #166 Roanoke,VA 24011
RE: VACATE AllEY BEHIND 117 FRANKliN RD SW
Dear Mr. Leftwich,
I am writing to express my company's interest in acquiring the alley behind our building at 117 Franklin Rd SW. Our intention is to split the alley evenly with the owner of 120 luck Ave SW.
I am the Managing Member of Franklin Road llC. The property at 117 Franklin Road is in the planning stages of renovation to potentially a mixed used building that would have exit(s) on the rear of the building into the alley. We want to eliminate vehicle traffic and loitering and provide lighting and maintenance for a safer, cleaner outdoor space.
Should you have any questions, I can be reached at (540) 793-0100.
Kind regards, ·« ""---~ Dave DJones Managing Member Greene Merr1oria UNITED METHODIST CHURCH "'felling the Story of Jesus by Growing, Loving and Sharing with Others"
09/10/2019
City of Roanoke Planning, Building and Development Office Attn: Wayne Leftwich, Senior City Planner 215 Church Ave SW #IG6 Roanoke, VA 240 11
RE: VACATE ALLEY BETWEEN 117 FRANKIJN ROAD AND 502 2ND STREET
Dear Mr. Leftwich, I am writing on behalfofthe Trmtees ofGrcene !\[emorial Cnitcd Methodist Church related to Franklin Road LLC's request to the City of Roanoke for ,·acating the alley between the Church's parking lot at 502 2nd Street and its building at 117 Franklin Road SW. A map is attached illustrating the subject area.
Dave Jones of Franklin Road, LLC has provided us preliminary plans for the improvements to the company's building. We understand that the only imprO\·ement proposed for the vacated alley will be the installation of new lighting sconces on the building fac;ade facing the vacated alley. We further understand that the alle>y ""ill remain open to the Church at all times after its vacation.
\Ve do not object to his plan as long as the alley, once \'acated, remains open and unobstructed, and the Church is given, by deed, a permanent casemem for ingress and egress over the \'acatcd alley for all purposes including the repair and/or replacement oftlw exi'iting wall and fence located near the alley and the Church's adjoining parking lot.
Should you have any questions, I can be reached at ·540) 224-5112. Sincerrlx ~1fn;f:~ Chair, Board ofTrustee~
402 Second Street, S\\' Roanoke, VA 24011-1504 Tel: 540.344.6225 I Fax: 540.342.3076 I www.gmumc.org 120 Luck LLC PO Box8561 Richmond, VA 23226 (804) 405-6789
November 22, 2019
City of Roanoke Planning, Building and Development Office Attention: Wayne Leftwich, Senior City Planner 215 Church Ave. SW #166 Roanoke, VA 24011
RE: VACATE ALLEY BEHIND 120 LUCK AVE SW
Dear Mr. Leftwich:
I am writing to express my company's support for 117 Franklin Road LLC's effort to acquire the alley to the west of its building at 117 Franklin Ave SW. A map is attached illustrating the subject area.
Dave Jones, the Managing Member of 117 Franklin Road LLC has explained to me his company's intended use of the west alley adjacent to his building. We support his plan to eliminate vehicle traffic and loitering and to provide lighting and maintenance for a safer, cleaner outdoor space.
Should you have any questions, I can be reached at (804) 405-6789.
Sincerely,
'\ (. (lj//2--J ., ---- -· ----- 1
Bill Chapman Managing Partner
Attachment
A.l.
PUBLIC RIGHT OF WAY LOCATED ADJACENT TO OFFICIAL TAX MAP NOS. 1012613, 1012606 PROPERTY OWNER: CITY OF ROANOKE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE permanently vacating, discontinuing and closing a public right-of-way in the City of Roanoke between and parallel to Franklin Road, SW, and
Luck Avenue, SW, and adjacent to 117 Franklin Road, SW, as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title.
WHEREAS, Dave D. Jones, on behalf of Franklin Road, LLC, filed an application with the Council of the City of Roanoke, Virginia ("City Council"), in accordance with law, requesting City Council to permanently vacate, discontinue and close a certain public right-of-way described hereinafter;
WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §30-14, Code ofthe City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to
Council;
WHEREAS, a public hearing was held on such application by City Council on
February 18, 2020, after due and timely notice thereof as required by §30-14, Code of the
City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application;
WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, City Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing such public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke,
Virginia, that the public right-of-way situated in the City of Roanoke, Virginia, and more particularly described as follows:
an alley running north from Franklin Road, SW, towards Luck Avenue, SW, adjacent to property located at 117 Franklin Road, SW, bearing Official Tax Map No. 1012613, and extending north to the southwest comer of 120 Luck Avenue SW, bearing Official Tax Map No. 1012606, and to include the portion of the alley running parallel to Franklin Road SW and Luck Avenue SW, continuing east from its intersection with the aforementioned alley to the southeast comer of the building on 120 Luck Avenue, SW. be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as City
Council is empowered so to do with respect to the closed portion of the right-of-way, reserving however, to the City of Roanoke and any utility company or public authority, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas, telephone service, or stormwater, an easement for sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, stormwater facilities, and related facilities that may now be located in or across such public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such
2 work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right-of-way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right-of-way, including the right of ingress and egress. The final plat shall create an easement for existing and/or future stormwater systems and establish a cross-easement among the adjacent properties and maintain that area to meet requirements for egress.
BE IT FURTHER ORDAINED that prior to receiving all required approvals of the subdivision plat referenced in the previous paragraph, the applicant shall either give to the Treasurer for the City of Roanoke a certified check or cash in the amount of twenty-three thousand three hundred sixty-eight dollars ($23,368) or offset the valuation with improvements made within the public right of way that are approved by the Agent for the Planning Commission as consideration pursuant to § 15.2-2008, Code of Virginia
(1950), as amended, for the vacated right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where
3 deeds are recorded in such Clerk's Office, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke,
Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met within a period of one year from the date of the adoption of this ordinance, then such ordinance will be null and void with no further action by City Council being necessary, unless extended by the Agent for the Planning Commission for an additional six (6) months prior to the end of the one year period.
BE IT FINALLY ORDAINED that pursuant to the provisions of §12 of the City
Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Vacate right of way with money- Franklin and Luck 2.18.20.doc 4 H.3.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council Meeting: February 1 8, 2020 Subject: Application by Progress Street Builders, Inc., to amend the planned unit development plan and repeal certain conditions proffered as part of a previous rezoning for property located at 3833 and 3837 Colonial Green Circle, Official Tax Map Nos. 1 5 701 3 7 and 1570136, respectively.
Summary:
The Planning Commission held a public hearing on February 1 0, 2020. By a vote of 6-0, with Commissioner Katz absent, the Commission recommends approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Franklin Road/Colonial Avenue Area Plan, and Zoning Ordinance as the subject property will be developed and used in a manner appropriate to the surrounding area.
Application Information:
Request: Amending Planned Unit Development Plan Repealing Proffered Conditions Applicant: See owner listed below. Owner: Eric S. Sallee, Progress Street Builders, Inc. Agent: None City Staff Person: Katharine Gray, Land Use and Urban Design Planner Address: 3833 and 3837 Colonial Green Circle Official Tax Nos.: 1570137and 1570136 Site Area: 0.149 acre Relevant Plans: Franklin Road/Colonial Avenue Area Plan Proposed Land Use: Dwelling, townhouse or rowhouse Future Land Use: Mixed Residential Filing Date: Original Application: December 30, 2019 Background:
Colonial Green is a mixed-use development proposed to have 230 dwelling units with a potential of 14,000 square feet of commercial space upon completion. The initial proposed housing mix included approximately 28 single-family detached dwellings, 60 townhouse units, and 130 multifamily units. The commercial space was to be limited to the buildings located along the Colonial Avenue frontage. Originally approved in March 2005, the plan has been amended several times in response to changing market conditions. To date, five single-family detached dwellings, eight single-family attached dwellings, and 39 townhouse/rowhouse dwellings have been constructed and occupied. A commercial building is currently under construction along the Colonial Avenue frontage.
The development plan indicates a specific arrangement and number of dwelling types. The applicant proposes to build three townhouse/rowhouse units on two properties where two single-family attached units were indicated by the plan. The single-family attached form is a building with two units separated vertically, with each unit occupying its own lot. It is essentially a townhouse with only two units. The same arrangement becomes a "townhouse/rowhouse" unit when there are three or more attached units.
Proposed Use/Development:
The proposed use is classified in the zoning ordinance as a dwelling, townhouse or rowhouse. The amendment to the planned unit development plan proposes three townhouse/rowhouse dwellings in place of the current plans for two attached single-family dwellings. This degree of change warrants amendment of the development plan and proffered conditions adopted by Ordinance No. 36998-03 21 OS as they apply to the subject lots.
The proffered conditions requested for repeal are as follows:
1. That the development of the RPUD District will be governed by the Development Pattern Book, Colonial Green, dated February 1 7, 2005 and attached as Exhibit 3.
2. A minimum tree canopy ratio of 1 5% of the total RPUD District will be provided at completion of the project to be comprised of existing tree canopy preserved on the site and new tree plantings (based on canopy at 20 year maturity).
A development standard noted on the proposed plan continues to require conformance to the Development Pattern Book, Colonial Green, dated February 17, 2005.
2 Considerations:
Compatibility with Surrounding Land Uses:
The property is located within the Colonial Green development within in a largely residential area along Colonial Avenue abutting City limits. The surrounding area consists of a variety of residential land uses:
• To the west is a buffer area with single-family dwellings along Sedgefield Road in Roanoke County, beyond. • To the north are single-family attached dwellings. • To the east is the Colonial Green community green. • To the south are the townhouse/rowhouse dwellings that are part of Colonial Green. The Sunscape apartment complex lies just beyond the townhouses.
The future land use map from the Franklin Road/Colonial Avenue Area Plan envisioned this entire development as a mixed residential development. The proposed townhouse development is within a relatively higher density area of Colonial Green. The design will be governed by the Colonial Green development pattern book.
Applicability/Appropriateness of Proposed Zoning District:
The current MXPUD District continues to be the appropriate district for this part of a large housing cluster development.
Availability of Other Property:
The property sits within the existing Colonial Green development. Although there are other unbuilt portions of the development that are allocated for townhouse/rowhouse dwellings, it is not inappropriate for this dwelling type in this location, as well.
Consistency with Comprehensive Plan:
Both Vision 2001-2020 and the Franklin Road/Colonial Avenue Area Plan recognize that housing cluster development is appropriate on large sites adjacent to existing residential neighborhoods.
3 Policy/Action Plan Applicability to matter NH P6 Comprehensive The property is proposed for 1 Development of housing clusters will Plan , pg. 40 attached housing in an area of be used to encourage and promote the plan designated for neighborhood revitalization, replace attached housing. derelict or neglected structures, and complement the surrounding neighborhood. A housing cluster is a market-rate residential development consisting of a mixture of residential uses on a large site located within or adjacent to existing developments of established neighborhoods. Residential Development Franklin The housing proposed is a This property (Colonial Green) is Road/Colonial housing type existing within suited for mixed-density residential Avenue Area the proposed development 2 development as well as limited Plan , pg. 13. that is appropriately placed commercial elements. between similar types. Future Land Use Plan Franklin The amendment to the The Future Land Use Plan designation Road/Colonial planned unit development is mixed residential Avenue Area plan does not change the Plan, pg. 27 overall nature of the plan.
Comments on Application:
Planning Commission Work Session:
The proposed zoning amendment was discussed at the January work session and no concerns were noted.
Interdepartmental Comments:
General comments were provided from the Western Virginia Water Authority and Planning Building and Development related to the water and sewer availability and permitting process.
Public Comments:
None received.
Public Hearing:
No public comments received.
1 Vision 200 7-2020, City of Roanoke, 2001 2 Franklin Road/Colonial Avenue Area Plan, City of Roanoke, 2004 4 Conclusions and Recommendations:
The proposed repeal of proffered conditions and amendment of the planned unit development plan are appropriate for this property within this large mixed residential/commercial cluster development.
K~ B. AfkWHl 1-~-w. L Karri B. Atwood, Chair City Planning Commission
Enclosure: Attachment A, Zoning District Map
Distribution: RobertS. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development lan D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Eric S. Sallee, Progress Street Builders, Inc.
5 Attachment A ZONING DISTRICT MAP _ClfJIIl.ba_/ .. ~/',c~ 3833 & 3837 Colonial Green Circle ~-... ,__- Official Tax Parcel: 1570137 & 1570136 .;:, '·~·... "' aA.restc be Rezcned
/ Zoning AD· Arpc.rt Q.,,.
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Q1NPUD: lnstttuticnsl Plsnn~>oUnitDH y,
2\'~' -IPUD: lndustrisl Planned Unrt D~>• •• ., .. (~ ., MX: Mixad Use a. -'.~ D MXPUD r-tixad Use Planned Unit De·· :...-o !,;-- -:-- R- 12: Res Single-Fsmil; .''··"' ~~ R-2• Res Single-Family \,~, C' ~ R-5 Res Single-Family ~ ..,_j> '! ~ - R· 7: Re-s Singte-Fsmit}' ' ' ~Q~ o... ~.... ' ~l' RA: Re-s·Agrirultursl '<> $ J o~·o l' R~.1-1·Res Mixeo Density ~..4
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RM-2: Res Mixed Densit!J' 'T~~A,
RMF· Res Multffsmily .,. c,~-
R ROS: Recreation and Oj><:n Si>SO<= - --.UF: Urban Flex .' •• 1 Conclftions/ leming I I ' \\~~ 0 100 200 Feet r Department of Planning, Building and Development Room 170, Noel C. Taylor Municipal Building pcZA/9-00/3 215 Church Avenue, S.W. Roanoke, Virginia 24011 Click Here to Print Phone: (540} 853-1730 Filing Date: 112/30/2019 Submittal Number: !original Application Bl
D Rezoning, Not Otherwise Listed ~ Amendment of Proffered Conditions D Rezoning, Conditional ~ Amendment of Planned Unit Development Plan D Rezoning to Planned Unit Development D Amendment of Comprehensive Sign Overlay District D Establishment of Comprehensive Sign Overlay District
D Without Conditions Ordinance 36998-032105 MXPUD, Mixed Use Planned Unit Develop • ~ With Conditions No(s). (If applicable}: • ~ Planned Unit Development ~======~ Requested BD Without Conditions Proposed Dwelling, Rowhouse Zoning: MXPUD, Mixed Use Planned Unit Develop • 0 With Conditions Land Use: ~ Planned Unit Development
Name: !Progress Street Builders, Inc. I Phone Number:!'-__s_4_o_a_18_2_6_s9 __ __,
Address: 200 Professional Park Dr, Suite 6, Blacksburg Va 24060 E-mail: [email protected] Eric S Sallee, co-owner Progress Street Builders
Name: '------' Phone Number:!..______,
Address: E-mail:
Name: ..______, Phone Number:!.______,
Address: E-mail:
Author· zed Agent's S1gnature Zoning Amendment Application Checklist
IX Completed application form and checklist. IX Written narrative explaining the reason for the request. I Metes and bounds description, if applicable. IX Filing fee.
I Concept plan meeting the Application Requirements of item '2( c)' in Zoning Amendment Procedures.
I Written proffers. See the City's Guide to Proffered Conditions. I Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Please label as ' ment if proffered.
I Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance.
I Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2) of the City's Zoning Ordinance.
Amended development or concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures, 1 if applicable. I Written proffers to be amended. See the City's Guide to Proffered Conditions. I Copy of previously adopted Ordinance.
IX Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. IX Copy of previously adopted Ordinance.
I Amended comprehensive sign age plan meeting the requirements of Section 36.2-336(d) of the City's Zoning Ordinance. I Copy of previously adopted Ordinance.
I A Traffic Impact Study in compliance with Appendix B-2(e) of the City's Zoning Ordinance.
I Cover sheet. I Traffic impact analysis. I Concept plan. I Proffered conditions, if applicable. I Required fee.
*An electronic copy of this application and checklist can be found at www.roanokeva.gov/planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. Narrative- Planned Development Amendment - Colonial Green lots 3 and 4
Progress Street Builders
Our Proposed amended development plan would amend the Colonial Green MXPUD for lots 3 and 4 in the following way:
1. Switch unit types from attached single family Crescent Homes to attached single family Rowhouse units 2. Increase the density of Rowhouse units by 3 units and decrease the density of Crescent Home lots by 2 units, for a total density change of 1 additional Unit.
Progress Street Builders, Inc., as a builder- partner to the development company Colonial Green LC, has been involved with the Colonial Green development since the earliest phases of project planning and rezoning proposal, beginning in 2001. Our company both designed and constructed all the existing residential units in the development.
We seek to change the approved unit type and number of units associated with existing lots 3 and 4, which are currently approved for one (1) Crescent home per lot.
The rowhouse units envisioned would be approximately 20 feet wide, for a total of 60 feet of building width for three rowhouse units versus the two planned 30 foot wide Crescent units with an identical total building width of 60 feet. The row house unit depth would be very similar to the Crescent home unit type depth of 40 feet resulting in an almost identical before and after total building footprint.
During the time we have been planning, designing and constructing attached units at Colonial Green the market has changed and in the current market environment we find the smaller rowhouse unit type to be more marketable than the larger Crescent home unit type.
Our request would increase the density by one (1) unit over the existing density. In our opinion one additional unit would have no marked negative effect on the other residents or surrounding community. Request for Repeal of Proffered Conditions
The applicant hereby requests that the following proffered condition(s) enacted by Ordinance No. 36998-032105 be repealed as it/they pertain(s) to Official Tax No(s). 1570136 and 1570137: proffered conditions:
1. That the development of the RPUD District will be governed by the Development Pattern Book, Colonial Green, dated February 17, 2005 and attached as Exhibit 3.
2. A minimum tree canopy ratio of 15% of the total RPUD District will be provided at completion of the project to be comprised of existing tree canopy preserved on the site and new tree plantings (based on canopy at 20 year maturity). 1C
NOTE: THE DEVELOPMENT OF THE PROPERTY SHALL BE GOVERNED BY "DEVELOPMENT PATTERN BOOK; COLONIAL GREEN", DATED FEBRUARY 17.2005 (ATTACHED AS EXHIBIT 1).
SITE PLAN
J.QU 0.149 ACRES - 6471.97 SF
ljf c..uv~fllc;:_ - j '': > CJ'< ARJ ;<:.·,:, • 925
~,-,~-~-,~-- ie ,, Development Pattern Book
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Colonial Green
A Traditional Neighborhood Development Roanoke, Virginia Revised February 17, 2005 l Colonial Green Development Pattern Book j !
USE OF 11flS PATTERN BOOK
This pattern book is intended to provide homeowners and other interested parties with important housing and development information on Colonial Green. The developers of Colonial Green have adopted lot and architectural standards for the community. In addition to this book, the homeowner should reference Colonial Green Homeowners Association documents and property deed restrictions. The photographs and sketches shown provide examples of some of Roanoke's best traditional architectmc. The new construction in Colonial Green will draw from this inspiration, but will not necessarily replicate the exClct ddilils shown in the photographs.
2 Colonial Green Development Pattern Book VISION FOR A NEW NEIGHBORHOOD
Inspired by the patterns of Roanoke's early 20th Century ( pedestrian-friendly neighborhoods, Colonial Green f.' · }~ j successfully integrates traditional neighborhood home ! designs and development patterns with the scenic character '· "-~-J and resources of the site. By combining reliable traditional ,.------\.- design principles with new technology and materials, Colonial Green will become one of Roanoke's most vibrant and desirable new neighborhood locations.
Designed around a common green, the neighborhood provides a variety of housing types including single family houses, townhouses and multifamily housing.
J Colonia.} Green Development Pattern Book
A NEW NEIGHBORHOOD DESIGNED IN THE ROANOKE TRADITION
Roanoke is endowed with a number of vibrant neighborhoods designed during the first quarter of the 20"' century. Many of these older neighborhoods were influenced by the foresight of rcnoV'.'ned landscape architect and planner, John Nolen, who studied the development of Roanoke during its early years and prepared the City's early Comprehensive Plans in 1907 and 1928. Nolen's careful neighborhood planning and contextual design principles continue to inspire citizens, governmental officials. and developer~ to create livable communities that promote quality architecture, harmony with the natural enviromnent, close proximitv to schools, parks and support services, and ati.ractive public facilities and sp PROP[;QTY D!;.V~LOPM~NT TI1e developers of Colonial Green are committed to creating a neighborhood ~A D!;V!;:LQPMf.NT IS O~T[:)j A SUCC£<;<; CQ 'AIW!2!; D~,.P£NDING ON 'NI.JI;T:.Ji;:Q 0"? NOT Till; <;TQ[G '>O.i(;MC that sets a new standard for attractive, high-quality housing that is appealing LI;;NDS ITSG.i= ro THG TODOGQAD~Y TW;:,QI; MU<;T 51; A. Q~.LATION !'>~ fW!;I;;N I r AND TW[;. AO.JO/NING DDODQ;>TV AND to residents of all ages. As seen in man}' of Nolen's early neighborhood Ip 1/.if., CITY rr~OQOUC/.ii:AQI;; sYST!;M I~OUSr;. s-m:s ):.i()jL[) B~ CAQI;;f:ULLY LOCt\T::;.O AND ALL BUILD'NC. plans, Colonial Green radiates from a large green that fom1s 1-h<:e core of the W,';i;;LY QcSH?ICn:o Al :_SUBDIVISION~ SIIOlJLO !31; SUI)JI;;(; fC MIJ'/i(IDI\'_ ~UP!:.QVI<;IO~j • " ., • ,, ~ neighborhood. This "tear-drop" shaped green provides common open space and provides the foreground for dramatic views of th~' distant ridges. Pedestrian amenities throughout the neighborhood include tree-lined strc('ls and sidewalks that link common areas and residentiill homes. The architectural themes of the homes in the neighborhood reflect some of Roanoke's most popular styles - Colonial Revival, Tudor, Crilflsmon and Folk Victorian. L___ N_o_w_n_/_)e_.s_ig-·n_E_l_a_n<_''_us_J_i·-nn_z_I_9_28 __ c_o,_np __ ~-h-en_s_iv_e_r_u_"_~------·____:] Colonial Green Development Pattern Book HOUSING TYPES The Colonial Green neighborhood offers four different housing types: cottages, crescent homes, rowhouses, and multi-family housing. These different types of residential living are described in the following paragraphs. For each of these four housing options, specific site development standards, materials, and colors have been adopted. Architectural styles also have been selected for Colonial Green that are representative of Roanoke's traditional architecture. Cottages Single family cottage lots are centrally located in the community. All of the cottage lots slope toward the southeast, providing sunny spaces in the backyards and kitchen areas. Alleys are provided behind the houses so that service activities can be oriented toward the backyards. All driveways, parking and garages are in the rear in accordance with preferred traditional neighborhood design principals. Adopted design standards ensure that backyards are attractive and the neighborhood character is preserved. Crescent Homes and Rowhouses Two additional styles of homes are planned in separate groupings in the neighborhood. Crescent Homes are clustered at the top of the northern ridge to take advantage of the spectacular panoramic vistas of the valley and the common green. These prestigious homes are destined to become some of the most desirable in the community. Rowhouses offer a second housing option for residents and are sited along the southern borders of the community. The Rowhouses will serve to create a link to familiar urban settings with their traditional facades, tree-line sidewalks, and classical compositions. Various parking arrangements will be available to homeowners. Multi-family Housing Condominium or apartment buildings are sited in traditional "U-shaped" and "I-shaped" arrangements along the western edge of the site and focus around the common green and a central courtyard. One, two and/or three bedroom units are contained within several three and four-story buildings sited to fit the contours of the property and take full advantage of the views to the east and south. Resident parking is located underneath the residential housing for convenience, security and increased yard spaces. Mixed Residential and Commercial Space Multi-story buildings adjacent to Colonial A venue offer flexible, mixed-use space for residents desiring close proximity to businesses and neighborhood commercial services. Housing can be provided on the upper floors with commercial uses such as boutiques, ice-cream shops, and other businesses provided on the first floor. Opportunities for small offices exist on both the main and upper floors. Residents may find this shared residential-commercial space an ideal location for a business-living arrangement. 5 Colonial Green Development Pattern Book PLACEMENT OF DEVELOPMENT ON LOTS Housing types within Colonial Green have specific requirements for building setback lines. yard depr·hs, and maximum lot coverage. These standards are described and illustrated below. Cottages The following requirements apply to development on Single Family Cottage Lots: Front yard setback: 0 feet minimum to 18 feet maximum Side yard setback: 0 feet minimum; 10 foot casement for s~orm water management rain gMden betwee11 lot<: Rear yard setback: 5 feet minimum Maximum Lot coverage: 50% (not including paved parking and driveways) Building height: 40 feet maximum Building width: 40 feet maximum width, not including side porches Parking & Driveways: Alley access where available 5 · 111i11. rear yard s<1bad ·,, rr min . .ridP sNharl: ;. < 41) · 1tuzx. building hf'if;hl ... .m· max. width o· 111in .. iii' max. Jronr yard JP.tback Colonial Green Development Pat-tern Book Crescent Homes and Rowhouses The following requirements apply to development on lots for single family Crescent Homes and Row houses: Front yard setback: 0 feet minimum to 20 feet maximum Side yard setback: 0 feet, unless between a unit grouping where 5 feet minimum applies Rear yard setback: 10 feet minimum for main stmcture and 5 feet for accessory structures or attached garage Maximtml Lot coverage: 50% (not including paved parking and driveways) Building height: 45 feet maximum Building width: 18 feet minimum width for each unit Parking & Driveways: Alley access where available 5' min. sid~ Rrar .l·etl' -15' nutt. IJIIildin~ -15' nun. building h~i?ltt height. 0 ·min. 20 ·max. front ()' min, 20' max.frmu vard J<'thack. vards<>tbad Rowhouses Crescent Homes Colonial Green Development Pattern Book Multi-Family Housing Each multi-family housing building is to front on the entry boulevard for Colonial Green. The following requirements apply to this part of the development: Front yard setback: 10 feet minimum from Colonial Parkway Side yard setback: 10 feet minimum when adjacent to homes or row houses Rear yard setback: 20 feet minimum Maximum Lot coverage: 50% (not including paved parking and driveways) Building separation: 20 feet minimum Building height: 60 feet maximum Building width: Street facades shall be a maximum width of 80 feet (to create variations in building fa<;ade) Parking: Garage within each building (minimum 1.5 spaces per unit); guest parking is minimized (maximum of 10 spaces per 30 units) Open Space: Courtyard or common green space provided for each building 60' max bwldmg ·, height " · 8 Colonial Green Development Pattern Book Mixed Residential & Commercial Living The following requirements apply to the development of the mixed-use buildings offering residential and commercial opportunities: Front yard setback: 10 feet minimum from Colonial Green Parkway; 30 feet minimum from Colonial Avenue Side yard setback: 10 feet minimum Maximum Lot coverage: 50% (not including paved parking and driveways) Building height: 60 feet maximum Parking: Landscaped surface parking; parking varies according to land use 10' min. side yard setback ,'f I ' I .) I 0' min setback. frum Colonial Green Parkway I ' .~ " ' I .' i'!Jl~~ : ..I _ ) ::.- JO' min. setback from Colonial Avenue 9 Colonial Green Development Pattern Book ARCHITECTURAL STYLES AND DESIGN STANDARDS 'l1w design of Colonial Green is based on Roanoke's traditional architectural patterns of the early 20'h Cenlury To create ,1 cohc::;in~ and complementary neighborhood environment while reflecting Roanoke's traditional architecture. the developer of Coloni;1] Green has selected four architectural styles for construction in the new neighborhood: Colonial Revival, Tm!or, Craftsm<~n. ,1nd Folk Victorian. ·n1ese architectural styles were constructed in the early neighborhoods of Roanoke and providC' Colonial Creen with a timeless link and a sem;e of place for tht• neighborhood. Each of these architectmal styles i::; discusscd in gre Colonial Revival Tudor Craftsman Folk Victorian Recommended Reference: A Fidd Guid,• to American Ho11scs by Vir>;inia History and Character Popular in Roanoke and arow1d the country for the first half of the 20'h Century, Colonial Rcviv<~l architecture continues to be a favorite of many homeowners. lts classic details and dimensions can be found throughout Roanoke's most t-reasured neighborhoods. Named for a renewed interest in early colonial architecture, the style became popular at the tum of the Ct'ntury by architects who used traditional architectural styles of the past to create new landmark buildings. Typical cont1ibuting features of the style include: •!• Typically a two story building, usually symmetrical in composition •!• Steeply pitched roof with side gables •!• Prominent front door, usually with fanlight or sidelight windows and a decorative entry •!· One story, detailed porch over entry, usually with columns •!• Balanced rectangular window patterns, typically double-hung sa~hes with multi-panes (6-12); sometimes pi!in~d / Af>\1\d.~ ~\o/'l I.J_, ... £\ttJ.) 1 ,,,(, n(n. 1 Examples of Details: fpun DD·- . ~ II Colonial Green Development Pattern Book TUDOR History and Character Roanoke has a particular affinity for the Tudor style, as seen in Hotel Roanoke and historic Fairacres. Popular in the early pari of the 20th Century, the Tudor style was retlective of early 16<1• Century English architecture. A popular building style for suburban houses in the 1920s and 1930s, the details of 1 udor architecture were quite distinctive and are widely recognized today. Tn,ical contributing features of the style include: •:• Steeply pitched roof with front facing gablc(s) •:• Decorative half-timbering •:• Narrow, tall windows, usually grouped and multi-paned •:• Masonry walls, usually of brick and stucco •!• Entry doors sometimes decorated with stone accents •!• Asymmetrical composition of design features : h",OI\JI\+i f''\ 12 ....------~ Colonial Green Development Pattern Book 1 CRAFTSMAN History and Cl1aracter The Craftsman style was first inspired by Califomia designers Charles and Heruy Greene who constructed these artistic house~ <1 i the turn of the 20th Century. Because of its popular appeal, it quickly became the subject of many pattern book:,; ilnd home magazines. Craftsman homes are present in many of Roanoke's treasured neighborhoods: South Roanoke, North Ronnoke, VVascna, Raleigh Court, and Southeast. Typical contributing features of the style include: •!• Lovv--pitched front or side gable roof with a centered shed or gable dormer •:• Wiele eave overhangs offer decorative exposed roof rafters, underside beams, or brackets •:• Large, prominent front porch, full or V2 width, with distinctive columns and large pier bases •!• Lap siding, shingle or a combination of masonry (brick, stucco, or stone) and siding •!• Window sashes ilTC square or rectangular, double-hw1g., frequently with mW1tins on top half; smalt accent windows, sometimes paired or tripled in dormers Examples of Details: 11 Colonial Green Development Pattern Book 1 FOLK VICTORIAN History and Character Several variations of the Victorian architectural style were popular at the tum of the 20'h Century. Named for the influence of England's Queen Victoria, this style of housing became desirable because of the ease of construction and the availability of mass produced house components, like windows, doors, siding, and decorative trim. Many of the Victorian styles such as Second Empire, Shingle, and Queen Anne were quite elaborate with complicated roof and wall projections, tiim decorations, and irregular shapes. Folk Victorian homes were simplified versions of the Victmian fom1s, adapted to traditional, folk house shap<~s common throughout rural America. Contributing features of this style include: " •!• Prominent front porch, usually three-fourths to full width of house; ·Zfjf~~- •!• Architectural detailing on pord1es; decorative millwork, columns, railings -~ ~ _ ';;;;;'!;: •!• Sometimes decorative features in front gable """'\..t - - •!• Double-hung windows, sometimes paired; occasional decorative accent windows ~ ("7?...... ,....ff "'"".~~,... .. ~ .. Examples of Details: ~---.~ {'\~c .. ,...-. l-1- Colonial Green Development Pattern Book Co11ceptual Floor Plan for Cottages (applicable to all styles) w-=-..:IZ""-=--~...:-----,.=---,.c-...:r-..::-...e--~~-=--=--c-- 11 h : ~ w u II ~-=-~~---~""T..&'So.~---....~-~ OPTIONAL UPPER LEVEL FLOOR PLAN 15 Colonial Green Development Pattern Book ARCHITECTURAL STYLES FOR CH.ESCENT HOMES AND ROWHOUSES The single family attached Crescent Homes and Rowhouses will be compatible with the architectural styles of the single family homes described in this pattem book. Some of the characteristic features of these homes are: •:• Multi-story living •:• Street level garage '"" -~II•-' ' k Conrcptual Floor Plans CresL'cllt Homes & [{owhouses Colonial Green Development Pattern Book ARCHITECTURAL STYLES FOR MULTI-FAMILY BUILDINGS The architectural styles for the proposed multi-family buildings are to be compatible with the single family architectural character and materials of Colonial Green and reflective of Roanoke's traditional multi-family housing architecture. Some of the important features of these developments include: •!• Central courtyard or common greenspace •!• Building mass and shape complements adjacent neighborhood buildings •!• Prominent central entries with landscaped front yard facing Colonial Green •!• Interior parking garage for residents •!• One, two and/or three-bedroom units _,_ M!JL TifAMI~ Y BUI~DJNG SECTION 17 Colonial Green Development Pattern Book Conceptual l'loor Plans for Multi~family Housitzg ---1 nrn i I I I I I. -~~._,J L l . ·-·:1.;.1--1 i l_ c• 1 ! I "'" I I I~ • I irr:.J I 5! l - -· 1'-':!p_ :I , I. . ...--· ! I ------.,,•. ------~ I i =."..l ~ i I I r··· - .I ~ iri i I ~-- ! I 1 L : --··. J ~--c~~ ,..... ~ .. I 7 . I 1I I ! ""-' I ' I I I I' i '' -'). I' i ~ ; . l, I ----~-- ~-- -'1'- (:-; ~------~ Colonial Green Development Pattern Book MlXEDUSE, RESIDENTIAL AND COMMERCIAL DEVELOPMENT The architectural style for the proposed mixed-use, residential and commercial development is to be compatible with the architectural character and materials of both the single family and multi-family housing in Colonial Green. It is envisioned that the buildings will contain a mixture of office and retail commercial uses on the first floor with residential uses and professional offices on upper floors, as market conditions warrant. Some of the characteristics desired include: •:• The architecture of the building will be distinctive to encourage attractive pedestrian circulation and business entry. •:• Entries will be either recessed or articulated. •:• Signage will be designed to coordinate with and be complementary to architectural details. •:• Surface parking will be landscaped in accordance with landscaping standards approved by Colonial Green, LC. Example of a Mixed Use Building 19 Colonial Green Development Pattern Book ATI~I\CHED AND DETACHED ACCESSORY STRUCTURES Accessory structures are those buildings or structures that are incidental and subordinate to the principal bnilding on the "dllll' property. Accessory structures may be attached to the main structure or detached and located separately on the lot. TI1ey includ<' such things as decks, garages, side or rear porches, and storage buildings. It is important that the orchitedural design llf thesl' stmctures be compatible with the architectural design of the main building and the architectural design of adjilccnl bui!rling.•; ThC' following architectural guidelines have been adopted for Colonial Green: Decks - All exterior materials shall be painted or stained. Garages- Attached garages shall match the style and character of the main house. Detached garages will either 1n<1tch the style of the main house or be sided with beveled white 4-inch wide lap siding and 3-inch wide comer, window and door trim. Shingle~ are to match those of the principal building. Porches- Front and side porches shalt match the style and character of the main building. Storage Buildings - All stornge buildings shall either match the siding and roof color and texture of the main house or be sided with beveled white 4-inch wide lap siding and 3-inch wide corner, window and door trim. Shingles arc to match !ho.~c of rhP principal building. 20 ---, Colonial Green Development Pattern Book \ I EXAMPLES OF EXTERIOR J\1ATERIALS & COLORS ij Siding: Brick, wood, fiber cement composition board or vinyl Shutters: Wood or ·vinyl; louvered or paneled; on single windows only Roofing: Slate, asphalt or fiberglass, metal Windows: Wood, vinyl, or aluminum clad wood with muntin patterns lypical of the style Foundations: Brick, stone, stucco or traditional parging (painted) Colors: Traditional colors as approved by Colonial Green's Design Re\riew Committee '-----____,j .------·- -.i Colonial Green Development Pattern Bool< ! LANDSCAPE AND GREEN SPACE I 1l1e landscape of Colonial Green will create a sense of place for thls new neighborhood comrn unily _ Over lime. the l~ndsCi1f''-' ni f Colonial Green will transfotm from a scntb pine forest toil mature tree-canopied community. I ·nw landscape centerpieces of Colonial Green feature a large common green and open flat terrilccs lhi!l provide ~ccnic opportunities for the development Canopied shade trees line the green and the intimate streets emanating from lllc gre<~n. evocative of landscaping in Roanoke's older neighborhoods. Each public space and entrance gateway is carefully designed <1nd landscaped to create a feeling of neighborhood and community. Contributing elements such i\S fences, side>walks, planters. and hedges add an orderly composition and a unique neighborhood character to the new conummity. Landscape Standards •!• Fences are to be constructed in traditional patterns in painted wood, rndal, or approved vinyL •!• Chain link fencing is not permitted. Fnmt Yard' •!• Front yard fences and hedges, where used, will be constructed or maintained at a maximum of 35 feet in height •!• Front yard fences will have a maximum opacity of 60%. •!• vVhere not precluded by unusual slope conditions, fences or hedges should be symmetrical around the front yards_ ••• Walks should be between 3 teet and 4 feet wide in the front yard and constructed of concrete, flagstone or brick I L------~ Colonial Green Development Pattern Book Rear and Side Yards •!• Rear and side yard fences shall be a maximum of 6 feet high and may be up to 100% opaque. •!• Fences may extend to and be placed on the property lines between lots, illthough a 6 inch setb •!• Screening of air conditioning units and other mechanical clements is required using fencing, shrubs. hedges 01 (ow walls. Mailboxes and Trash Containers •!• Mailboxes shall be a standard unit or units selected and approved by the Homeowner A.ssoci •!• All trash containers shall be located inside a structure or screened from street and neighboring home view~ w,ing approved fence materials. Plantittg Requirements All lots shall be landscaped in accordance \'lith the requirements adopted by the Homeowner Ass(lciation. These requirements will require the landscaping to: •!• Conceal the foundation and exterior mechanical clements such as gas meters and condenser tUlits from the s!reet e1nd neighboring properties. •!• Secure all disturbed soil with grass, mulch, or other ~·egetation. •:• Provide limited shading especially in the front yard. •!• Provide an attractive visual "base'" which will compliment and further decorate the street visible face>' of the house .n Colonial Green Development Pattern Book OWNERSHIP AND MAINTENANCE OF YARDS AND COMMON GREEN SPACES Owned By: Used By: Mainta.ined By: Single family Houses Front Yard !{esident Resident Assn Rear and Side Yards Resident Resident Assn Attached Townhouses Front Yard Assn Resident Assn Side Yard Assn Resident Assn Rear Yard As. Multi-Family houses Courtyard Assn Bldg Assn Bldg Assn Sidewalks, Parking Assn Guests Assn Mixed Use Space Yards ASt;n 1\esident, Guests Assn Circulation space Assn Guests Assn Common Areas Sidewalks City Public City Streets City Public City Alleys TBD Public TBD Green Areas Assn Residents Assn Resident -The Owner or tenant of a space Assn- The homeowners association of Colonial Green or other identified building a~sociation for multi-f<~mily and mi~Pd usc' Guests- Ownet>, residents, and invik>d and welcome guest:< Public- The Cl'Tleral Public TBD -To Be Determined 14 Colonial Green Development Pattern Book COLONIAL GREEN DESIGN REVIEW COMMITTEE Colonial Green is a planned community where careful thought has gone into the overall design of lots, architectural styles of buildings, streets, utilities, and landscaping. To maintain this level of design quality and protect property values and investments, the developer of Colonial Green will establish a design review committee to work with property owners on development issues. A member of the City Planning staff will serve as an ex-officio member of the design review committee. For further information or questions: Colonial Green P. 0. Box 10296 Blacksburg, VA 24062 540-320-5215 Colonial Green Development Pattern Book November 1, 2004 HILL '; 1 L' D! (, Revised February 17, 2005 Communzcy Planning • Landscape Archicecwre • Archicecture • Preser\'arion 25 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of March, 2005. No. 36998-032105. AN ORDINANCE to amend §36.1-3, Code ofthe CityofRoanoke (1979), as amended, and Sheet No. 157, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant; and dispensing with the second reading by title of this ordinance. WHEREAS, the City of Roanoke has made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from RS-2, Residential Single Family District, to RPUD, Residential Planned Unit Development District, subject to certain conditions proffered by the applicant; WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on March 21, 2005, after due and timely notice thereof as required by §36.1-693, Code of the City of Roanoke ( 1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: I. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 157 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular manner and no other: That tract of land containing 23.742 acres, more or less, located at 33 79 Colonial Avenue, identified as Official Tax No. 1570101, and designated on Sheet No. 157 ofthe Sectiona] 1976 Zone Map, City of Roanoke, be, and is hereby rezoned from RS-2, Residential Single Family District, to RPUD, Residential Planned Unit Development District, subject to the proffers contained in the Petition filed in the Office of the City Clerk on March 3, 2005, and that Sheet No. 157 of the 1976 Zone Map be changed in this respect. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading ofthis ordinance by title is hereby dispensed with. City Clerk. )( IOIU>TNANCES\0-RUO~ W-PROFFERS (COLONIAL GREEN) 0321 05.DOC CITY OF ROANOKE . ' ; PLANNING BUILDING AND DEVELOPMENT 215 Church A'enuc, S.W .. Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fa"': (5401 853-1230 E-mail: planning(cilci.roanoke.~·a.us -\rchitE.-cturotl Hr\ it>" Bnard Huard uf Zonin~: ,\pp•·•h March 21, 2005 Plannin~ Commin\on Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian j. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from the City of Roanoke, that property located at 3379 Colonial Avenue, S.W., Official Tax No. 1570101, be rezoned from RS-2, Residential Single Family District, to RPUD, Residential Planned Unit Development District, such rezoning to be subject to certain conditions proffered by the petitioner. Planning Commission Action: Planning Commission public hearing was held on Thursday, February 17, 2005. By a vote of 6-0 (Messrs. Butler, Manetta, Rife, Scholz and Williams and Ms. Price voting for approval and Mr. Chrisman absent), the Commission recommended approval of the rezoning request. A first amended petition was filed on March 3, 2005. Background: On December 20, 2004, Roanoke City Council adopted a resolution authorizing the City Manager to file a petition to rezone 23.742 acres, more or less, of City owned property located on Colonial Avenue, S.W., from RS-2, Single Family Residential District, to RPUD, Residential Planned Unit Development District, subject to the following proffered condition: That the development of the RPUD District will be governed by the Development Pattern Book, Colonial Green, dated November 1, 2004. A public hearing was held by the Planning Commission on january 20, 2005. Upon completion of that public hearing, action on the matter was continued until the February 17, 2005, meeting. At the Planning Commission's work session meeting on February 4, 2005, alternative design concepts addressing comments from the public hearing were reviewed and discussed related to the following: • The design and layout of the commercial/live-work area along the Colonial Avenue frontage • The design and layout of proposed crescent homes and a multifamily structure on the western edge of the site adjacent to the City-County boundary line. • The provision of pathways and connections of the development to its surroundings. • The preservation of existing significant vegetation and the overall resulting tree canopy on the development at build-out. Consideration: Surrounding land uses and zoning districts are as follows: • To the northwest are single-family dwellings along Sedgefield Road in Roanoke County, the Western Virginia Water Authority water tanks, and single-family homes zoned RS-2, Residential Single Family. • To the north is a single-family dwelling zoned RS- 3, Residential Single Family. • To the northeast are single-family dwellings along Creston Avenue and Robyn Road zoned RS-2, Residential Single Family. • To the southeast is a single-family dwelling zoned RS-2, Residential Single Family, a church zoned RS-2, Residential Single Family fronting on Colonial Avenue, a medical clinic fronting on Colonial Avenue zoned c-2, General Commercial, and single-family dwellings across Colonial Avenue fronting on Woodland Drive in Roanoke County. • To the southwest on an adjacent lot is a multifamily apartment complex fronting on Colonial Avenue. The Colonial Green is a mixed use development comprised of approximately 230 dwelling units with the potential of 14,000 square feet of commercial space. The proposed housing mix includes approximately 28 single-family detached dwellings, 60 townhouse units, and 130 multifamily units. The commercial space would be limited to the commercial/residential building located in proximity to the Colonial Avenue frontage. The proposed development is consistent with policies and actions of Vision 2001-2020, the City's comprehensive plan: 2 • Development of housing clusters will be used to encourage and promote neighborhood revitalization, replace derelict or neglected structures, and complement the surrounding neighborhood. A housing cluster is a market-rate residential development consisting of a mixture of residential uses on a large site located within or adjacent to existing developments of established neighborhoods (NH P6). • Limit the amount of impervious surfaces to reduce runoff (EC A 1 3). • Streetscape: Higher density structures should be built to the building line with parking located in the rear or in parking areas. Single-family attached and detached structures should be built not more than 1 0 feet set back from the edge of the sidewalk, with parking located in the rear. Where possible, alleys should be created to serve rear access garages and parking areas (p.l 03). The Franklin Road/Colonial Avenue Area Plan was adopted by City Council on June 21, 2004. The plan states the following as it relates to the petition: • This property (Colonial Green) is suited for mixed-density residential development as well as limited commercial development (p.l 3). • The Future Land Use Plan designation is mixed residential (p.27) The proposed development satisfies the general standards and development requirements of Section 36.1-293. As an RPUD, Residential Planned Unit Development, the site must be developed in substantial conformity to the development plan, attached as Exhibit 2. Section 36.1-293(a)(l) requires compatibility with the surrounding neighborhoods. The development achieves compatibility with providing like uses adjacent to one another. On the western portion of the development, the multifamily structures primarily border an existing multifamily development in the County, while the single family uses border a single family neighborhood along the eastern edge. The RPUD aims to provide architecturally cohesive housing types in relationship to the surrounding neighborhood. The Colonial Green Development Pattern Book (Exhibit 3) sets forth architectural standards and lot characteristics that reflect Roanoke's traditional architecture styles and design principles. The petitioner satisfies 36.1-293(a)(3) by providing narrow pavement widths to promote slower vehicular speeds through the proposed street grid. The streets wi II have twelve ( 1 2) to fourteen ( 14) foot travel lanes with many streets having an eight (8) foot parallel parking lane. In addition, most of the single-family and townhouse units will have rear access to driveways and garages off of alleyways. Parking areas for the multifamily units will be primarily structured parking below the residential floors. Sidewalks and pathways will be provided 3 throughout the development to provide pedestrian connections in the development. The development plan addresses the landscaping and open space general requirement (36.2-293 (a)(5)). All disturbed soil will be secured with grass, mulch, and other vegetation (Colonial Green Development Pattern Book, p. 2 3). Storm water management areas will be planted with groundcovers, shrubs, and trees to appear as a natural landscape. The low impact development storm water management areas on the western portion of the property not only provide effective storm water quality measures, but also provides for a passive open space between the multifamily units and the detached single family units. The Schematic Planting Plan shows a mixture of tree varieties at a distance of l per 50 feet along all streets to provide for pleasant streetscapes. Streetscape trees at maturity alone, would comprise an approximately 5% canopy coverage for the development. Additional canopy coverage would be achieved through the retention of existing mature vegetation, where possible, and the installation of site landscaping for each new development site created in the overall project. The Schematic Grading Plan demonstrates how the development will reflect the standard using the existing topography and natural character of the site by minimizing grading. Grading of the site will be important to conform to properly engineered street alignment and to finalize on-site storm water management facilities. Proposed changes to the plan will result in existing mature-growth trees remaining in the area bordering the rear property lines of single-family dwellings fronting on Sedgefield Road in Roanoke County. The area is approximately 160 - l 70 feet wide as measured between the property line and the back of the proposed crescent homes, and preserves the existing ridge-line and tree canopy. In addition, it is proposed to amend the petition to add an additional proffer related to the overall tree canopy coverage on the site at its build out. A tree canopy coverage ratio of l 5% of the total site acreage is proposed to be comprised of existing tree canopy preserved on the site, and the amount of canopy (at maturity) from new tree plantings resulting from development of the site. The density of units is approximately 9.7 units per acre, which is well below the maximum density of 1 7 units per acre. The district requires all commercial uses follow sign regulations for a CN, Neighborhood Commercial District. Current CN regulations would allow for approximately 600 square feet of signage for the commercial uses. The proposed development will employ three (3) storm water management techniques: storm water retention areas, bio-retention areas, and a detention basin. Storm water management easements will be established between the single family homes to allow for each lot to manage its storm water. 4 The open space for the overall acreage of the site satisfies the requirement that 20% open space be retained for recreational and/or permanent green space. The Colonial Green Development Pattern Book requires all lots with single family, townhouse, or multifamily structures not exceed maximum lot coverage of 50%. Further study of the Phase Ill multifamily structure on the western most part of the site has resulted in the reorientation of that structure further away from the northwestern-most property line (now setback a distance of approximately 120 feet), and provides for a much improved orientation of the front of the building to the central Green. Significant improvements have been made to the parking associated with the proposed mixed use buildings along Colonial Avenue which will result in the commercial/live-work buildings taking a prominent position in relation to the streets, and on-site parking being located to the side and rear of the buildings. While a storm water management facility prohibits locating the mixed use buildings immediately abutting the Colonial Avenue right-of-way line similar to the adjacent medical clinic building, reorientation of the buildings and eliminating front parking spaces will create a more consistent streetscape. The City's Traffic Engineer determined, through a trip generation analysis, that the development, at full build out, will generate 140 trips during the AM peak period and 165 trips during the PM peak period. Based on these volumes, a traffic signal may not be necessary. However, a final decision should be made based upon traffic counts and observation of actual traffic operations after various stages of the development. The trip generation volumes do require turning lanes to accommodate traffic in and out of the development. Previous improvements to Colonial Avenue established turning lanes for the Carilion medical clinic. This suggested traffic improvement is satisfied since the existing curb cut on Colonial Avenue will be improved to become the gateway into the entire development. Revisions have also been made to the Colonial Green Development Pattern Book (on pages 8 and 9) to reflect changes in the RPUD Development Plan. Recommendation: The Planning Commission recommends that City Council approve an amended petition which includes the following: • Proffering of a revised Colonial Green Development Pattern Book dated February 17, 2005 (Exhibit 3), • Revised RPUD Development Plan dated February 17, 2005 and attached (Exhibit 2), and 5 • An additional proffer stating: o A minimum tree canopy ratio of 1 5% of the total RPUD district will be provided at completion of the project to be comprised of existing tree canopy preserved on the site and new tree plantings (based on canopy at 20 year maturity). Respectfully submitted, ~tl·(++ Richard A. Rife, Chairman City Planning Commission cc: Darlene L. Burcham, City Manager Rolanda Russell, Assistant City Manager for Community Development William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney 6 FIRST AMENDED PETITION TO REZONE In the Council of the City of Roanoke, Virginia In Re: Rezoning of a tract of land lying at 3379 Colonial Avenue, S.W., Official Tax No. 1570101, from RS-2, Residential Single Family District, to RPUD, Residential Planned Unit Development District. To The Honorable Mayor and Members of the Council of the City of Roanoke: The petitioner, the City of Roanoke, owns land in the City of Roanoke containing 23.742 acres, more or less, located at 3379 Colonial Avenue, S.W., Official Tax No. 1570101. Said tract is currently zoned, RS-2, Residential Single Family District. A map of the property to be rezoned is attached as Exhibit One. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from RS-2, Residential Single Family District, to RPUD, Residential Planned Unit Development District, for the purpose of a mixed use community that incorporates residential single family, residential multifamily, retain and live/work space along Colonial Avenue. The components of the development will include townhouse dwelling units, live/work studio dwelling units, commercial space, and required public infrastructure and open space. The proposed development plan is shown on the attached Exhibit Two. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's zoning ordinance and its comprehensive plan, in that it will implement a traditional neighborhood design development consisting of a mixture of residential uses and supporting non-residential uses. The planned development effectively utilizes the 23 acre site by combining single family and multifamily dwellings, along with neighborhood services in a compatible layout. The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the development of the RPUD District will be governed by the Development Pattern Book, Colonial Green, dated February 17, 2005, and attached as Exhibit 3. 2. A minimum tree canopy ratio of 15% of the total RPUD District will be provided at completion of the project to be comprised of existing tree canopy preserved on the site and new tree plantings (based on canopy at 20 year maturity). Attached as Exhibit Four are the names, addresses and tax map numbers of the owner or owners of all lots immediately adjacent to and immediately across the street from the property to be rezoned. WHEREFORE, the Petitioner requests that the above described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. __ ,.d Respectfully submitted this-~--- day of March, 2005. By: City of Roanoke 215 Church Avenue, S.W., Room 364 Roanoke, VA 24011 (540) 853-2333 IJ.B. . ..., .. ~~ SITE Of rYE !"RRFOSED C..OLO)IJ.1AL GREEN DB/t:LOPME~T m 'x IJ: ,iJJ 1- ,-1 I F" ...... ' -~ . ~--.~ 110 ""~"'"""""" ...... ~ ~ ...... to v.,,,..~~ 'H•I • }l l L L :~~ ~:: ;:~:~~: :-. T co 1 n ...... ~~"'1"'···"·''' .... COLONIAL GREEN ROANOKE, VIRGINIA HSPC #0294 SCHEMATIC DESIGN PACKAGE i ! 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ZONING DISTRICT MAP 3833 & 3837 Colonial Green Circle Official Tax Parcel: 1570137 & 1570136 a Area to be Rezoned Zoning AD A~rport Dev - CG Commercial-General CLS Commercial-Large S1te CN Commerc1ai-Ne1ghborhood D Downtown 1-1 Light Industrial - 1-2 Heavy lndustnal ~'7ffj IN InstitUtional C] INPUD Institutional Planned Un1t Dev - IPUD lndustnal Planned Unit Dev MX. M1xed Use CJ MXPUD M1xed Use Planned Un1t Dev R-12 Res S1ngle-Family ' R-3 Res Single-Family ' ' ' R-5 Res S1ngle-Fam1ly ' "\, RM-1 Res M1xed Dens1ty RM-2 Res M1xed Density RMF Res Mult1fam1ly ROS Recreat1on and Open Space - UF· Urban Flex I-- l Cond1t1onal Zon1ng '-- 1 0 100 200 Feet A.3, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE repealing Ordinance No. 36998-032105, adopted March 21, 2005, to the extent that it placed certain conditions on properties located at 3833 and 3837 Colonial Green Circle, S.W., bearing Official Tax Map Nos. 1570137 and 1570136, respectively; and to amend the applicable Planned Unit Development Plan pertaining to the aforementioned properties; and dispensing with the second reading of this Ordinance by title. WHEREAS, Eric S. Sallee, on behalf of Progress Street Builders, Inc., has made application to the Council of the City of Roanoke, Virginia ("City Council"), to repeal Ordinance No. 36998-032105, adopted March 21, 2005, to the extent that it placed certain conditions on properties located at 3833 and 3837 Colonial Green Circle, S.W., bearing Official Tax Map Nos. 1570137 and 1570136, respectively; and to amend the Planned Unit Development Plan pertaining to such properties; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code ofthe City ofRoanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on February 18, 2020, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke ( 1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the amendment of the Planned Unit Development Plan as described herein; and WHEREAS, City Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the actions sought and described in this ordinance and the Zoning Amendment, Original Application, dated December 30, 2019, as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Ordinance No. 36998-032105, adopted March 21, 2005, to the extent that it placed certain conditions on properties located at 3833 and 3837 Colonial Green Circle, S.W., bearing Official Tax Map Nos. 1570137 and 1570136, respectively, is hereby REPEALED as set forth in the Zoning Amendment, Original Application, dated December 30,2019, and that §36.2- 100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect such action. 2. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, is hereby AMENDED to reflect the amendment of the Planned Unit Development Plan, as it pertains to the parcels bearing Official Tax Map Nos. 1570137 and 1570136, located at 3833 and 3837 Colonial Green Circle, S.W., respectively, as set forth in the Zoning Amendment, Original Application, dated December 30, 2019. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk Repeal proffer & Amend PUD -Colonial Green.doc 2 A.i CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 1 8, 2020 Subject: Application by Central Razor, LLC, to rezone property located at 1 512 Patrick Road NE, Official Tax Map No. 7160111, from CG, Commercial-General District, to 1-1, Light Industrial District, with conditions. Summary: The Planning Commission held a public hearing on February 1 0, 2020. By a vote of 6-0, with Commissioner Katz absent, the Commission recommends approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Hollins/Wildwood Neighborhood Plan, and Zoning Ordinance. Application Information: Request: Rezoning with conditions Applicant: Holiday Ice, Inc./Johnny Cornwell Owner: Central Razor, LLC/Robert Monsour Agent: None City Staff Person: Brittany Gardner, City Planner Address: 1 51 2 Patrick Rd NE Official Tax Nos.: 7160111 Site Area: +/- 2.7656 acres Relevant Plans: Hollins/Wildwood Neighborhood Plan Proposed Land Use: Ice Manufacturing and distribution Future Land Use: General Commercial Filing Date: Original Application: December 30, 2019 Background: Holiday Ice, Inc., has been leasing the subject property from Central Razor, LLC, for packaged ice storage and distribution for the past 17 years. Prior to 2002, the property was vacant. Holiday Ice, Inc., is under contract to purchase the property and wishes to expand their operations to include ice manufacturing. The subject property is bordered by Commercial General and Light Industrial zoned parcels. Surrounding uses include restaurants, a building supply company, collision repair center, and a daycare. The subject property is well screened with trees from the majority of neighboring uses. Proposed Use/Development: The Applicant wishes to build a 50' x 90' addition to the existing building to allow for ice manufacturing in addition to its current storage and distribution operations. The Applicant has proffered the following condition for the entire parcel: 1. The property shall be used only for the following uses: The following uses which are permitted of right in zoning 1-1. Commercial Uses: Office and • Commercial motor vehicle Related Uses sales and service • Business service establishment, establishment, new not otherwise listed • Commercial motor vehicle • Employment or temporary sales and service labor service establishment, used • Financial Institution • Contractor or tradesman's shop, general or special trade • Laboratory, dental, medical, or optical • Dry cleaning and laundry pick up station • Laboratory, testing and • General service establishment, research not otherwise listed • Office, general or professional • Internet sales establishment • Janitorial services Commercial Uses: establishment Miscellaneous • Motor vehicle rental • Caterer, commercial establishment, without • Studio/multimedia production inventory on-site facility • Motor vehicle rental establishment, with inventory Commercial Uses: Retail Sales on-site and Service • Nursery or greenhouse, • Bakery, confectionary, or commercial similar food production, retail • Recreational vehicle or boat • Building supplies and sales materials, retail • Storage building sales • Commercial motor vehicle rental establishment 2 Industrial Uses • Educational facilities, business • Bakery, confectionary, or school or nonindustrial trade similar food production, school wholesale • Educational facilities, industrial • Building supplies and trade school materials, wholesale • Educational facilities, school • Commercial printing for the arts establishment • Fire, police, or emergency • Dairy products, processing, services bottling, and wholesale • Government offices or other distribution government facility, not • Electrical component assembly, otherwise listed wholesale distribution • Military reserve or National • Manufacturing: Beverage or Guard center food processing, excluding • Post office poultry and animal • Supply pantry slaughtering and dressing • Training facility for police, fire, • Manufacturing: General, not or emergency services otherwise listed in this table • Towing service Transportation Uses • Welding or machine shop • Bus maintenance, including • Workshop repair and storage • Limousine service Warehousing and Distribution • Parking, off-site Uses • Taxicab business • Distribution center, not otherwise listed Utility Uses • Self-storage building • Broadcasting studio or station • Self-storage facility • Utility distribution or • Storage of commercial motor collection, basic vehicles • Utility distribution or • Storage of motor vehicles for collection, transitional rental (no on-site rental or • Utility maintenance and service leasing facility) facility • Warehouse • Wireless telecommunications facility, small cell on existing Assembly and Entertainment structure Uses • Wireless telecommunications • Eating establishment facility, stealth • Eating and drinking establishment, not abutting a Agricultural Uses residential district • Agricultural operations • Health and fitness center • Microbrewery or microdistillery Accessory Uses • Park or playground • Accessory uses, not otherwise • Recreation, indoor listed in this Table • Theater, movie or performing • Portable storage container arts • Recycling collection point Public, Institutional, and Community Uses • Artist studio • Community garden 3 Considerations: Compatibility with Surrounding Land Uses: The use of ice manufacturing is compatible with the surrounding commercial and industrial land uses. Adjoining properties include a building supply company, collision repair center, and restaurant. The only use of concern is a daycare located on adjacent parcels behind the subject property. However, Holiday Ice has been operating next to the daycare since it was established. While the new use of ice manufacturing will be added to the current uses of storage and distribution, traffic will be reduced, as trucks will no longer bring shipment to the site. The two uses are well screened from one another with a row of trees. The screening does not extend to the daycare's offsite playground. However, the playground was built after Holiday Ice's operations were well established. The proposed manufacturing addition will be located behind the current screening and not be in view of the unscreened playground. In addition, there are existing deciduous trees between the subject property and the property fronting on Orange Avenue that helps screen this use from the nearby thoroughfare. Applicability/Appropriateness of Proposed Zoning District: The proposed change in zoning district is appropriate and compatible with the surrounding area. The property is located in an area with both commercial and industrial zoned properties. Several nearby parcels have already been rezoned from Commercial-General to 1-1 with landscaping conditions. The applicant has also proposed a list of permitted uses as a proffered condition. These uses remove a number of more intensive uses that otherwise might not be compatible with the commercial nature of the area. Additional landscaping and screening requirements in the zoning ordinance will also ensure that current uses will be protected from future disturbance associated with the change in zoning. Availability of Other Property: There are a number of privately owned 1-1 lots within the area. A few of these lots are currently vacant but have odd lot shapes or lack right-of-way access. While there are some other available lots, the applicant has been operating Holiday Ice at their current location for the past 1 7 years. The business is well established and growing to include facilities for onsite ice manufacturing. Consistency with Comprehensive Plan: Both Vision 2001-2020 and the Hollins/Wildwood Neighborhood Plan recognize the value of appropriate development and economic growth. Policy/Action Plan Applicability to Matter Economic Development Policies Hollins Wildwood Rezoning to 1-1 will allow • Commercial Corridors: Neighborhood Holiday Ice, Inc., the ability 1 Commercial areas should Plan , pg. 48 to expand and increase use accommodate competitive of the property, with no businesses that have aesthetic increased impact on and functional compatibility neighboring properties. with adjoining residential areas. • Industrial Districts: Industrial uses should have sufficient land to operate, • and have a minimal impact on adjoining properties Economic Development Actions Hollins Wildwood Rezoning will allow Holiday • Orange Avenue: Maintain Neighborhood Ice, Inc., to remain in their commercial zoning that will Plan, pg. 48 current location and to use retain existing businesses and the land more efficiently. attract new establishments • Maximize Use of Existing Commercial Districts: Avoid further expansion of commercial districts to encourage quality development and more efficient use of land in existing districts. Quality of Life Principles Hollins Wildwood Rezoning to 1-1 will allow • Commercial/Industrial Neighborhood more uses on the property, Development: Commercial and Plan, pg. 52 but the proffered conditions industrial development should will limit those uses so as be economically viable without not to affect quality of life threatening the environment for neighboring residents. and high quality of life of the The proposed addition will area. also be screened from adjacent parcels. Economic Development Policies Comprehensive The proposed rezoning will 2 • Economic base. Roanoke will Plan , pg. 59 allow expansion of business have a sustainable, diverse to include manufacturing as economic base that supports part of Roanoke's economic target industries in base. biotechnology, optics, information technology/software, transportation-related manufacturing and services, and supporting business services. 1 Hollins/Wildwood Neighborhood Plan, City of Roanoke 2 Vision 2001-2020, City of Roanoke, 2001 5 Comments on Application: Planning Commission Work Session: The following was recommended after the January 1 5, 2020, Planning Commission Work Session. 1) The subject property is screened by trees along its boundary with HoneyTree's main building on parcel 7060109. An associated playground on parcel 7160114 also shares a boundary with the subject property, but is not screened. This may be due to the addition of the playground post development of the subject property. The applicant may wish to reassess the screening on the parcel with consideration to the neighboring playground use. During the work session, Commissioners asked if there had been any comments from the public and if the applicant had spoken to the neighbors. The applicant responded that they had notified the neighbors, including HoneyTree, and the neighbors had not expressed concern over the rezoning request. Interdepartmental Comments: General comments were provided from the Fire Marshal's Office, the West Virginia Water Authority, and the Planning, Building and Development Department related to the site development process. Public Comments: No public comments were received. Public Hearing: There was no comment from the Planning Commission or public on the matter. Conclusions and Recommendations: The proposed development and resulting request for a change in zoning to 1-1 is consistent with the Comprehensive Plan and Hollins/Wildwood Neighborhood Plan. The City supports expansion of business and efficient land use that is compatible with the surrounding neighborhood. While 1-1 is a less restrictive zoning district, the conditions proffered by the applicant remove the most intensive uses and uses incompatible with the neighborhood. The proposed building addition will be located behind current screening trees provided by the applicant. Additional screening and buffering requirements in the zoning ordinance will ensure any potentially obtrusive future uses will be properly shielded. Additionally, traffic will be reduced, as incoming ice shipments will no longer be needed. 6 -~~_!!_}~~/fM (. Karri B. Atwood, Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: RobertS. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development lan D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Johnny Cornwell, Applicant 7 Attachment A ZONING DISTRICT MAP 1512 Patrick Rd. NE Official Tax Parcel: 7160111 E:IAreatot:~Re:::creo Zoning AC Arccti Cev - CG Ccmrnerc-a~Ge.. e!51 - CLS .:c..,...,tHoaJ..LJrge Sr.e CN CO"""meroai-Ne-c;l"t:cn·oco - C Co ...·Nc ... ,. - 1-~L~rt lro~.ostrs.sl - 1-: HeS~Vtll"'~h.s:.nsl -~ lr-st•t~...tc .. sl D lf-lPU: II"'Stf.vhC .. 31 PL3rre~L..:r•t :e .. -IPL.!C l"':wstrL.!I Piarne.o wrr:. ::ev r.tX t.1txe: Use 0 r.V:.PUC !.tt<.ec :..ts.e Plsr-re:l...' .. r. :e., R-~: C:es Srdle-·C"3-ntl, ~-3 ~es Srgkt-~3MIIt R-!: ~es Sr·J~·t:a...,....•IJ R- ... ,qes S,[email protected]"s.,..llw RA R es.-A.~no..r::.. r sl Rr,t-' ~esf·.11xec : e"'S r::~ qt..t-: Pes P-.hxeo CE:r"sr:y r;:;n,_1;: Rt-s r.h.. IHb~d 1 RCS Re::.reattor sro :;)ce~Scaoe - l..'F L:re.!lr Cfex I • • • , •• 1 Co~"'Ot:•cralZc"'•'"·d 0 100 200 Feet N ,,,,.-< ,,r.o::/~!' A ,·_.., ...... 1,./. A. II,' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE rezoning certain property located at 1512 Patrick Road, NE, from CG, Commercial-General District, to 1-1, Light Industrial District, subject to a certain condition proffered by the applicant; and dispensing with the second reading of this ordinance by title. WHEREAS, Robert Monsour, on behalf of Central Razor, LLC, has made application to the Council of the City of Roanoke, Virginia ("City Council"), to have the property located at 1512 Patrick Road, NE, bearing Official Tax Map No. 7160111, rezoned from CG, Commercial-General District, to 1-1, Light Industrial District, subject to a certain condition; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on February 18, 2020, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public Rezone with proffers - 1512 Patrick Rd. doc 1 necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, is hereby amended to reflect that Official Tax Map No. 7160111, located at 1512 Patrick Road, NE, be, and is hereby REZONED from CG, Commercial-General District, to I-1, Light Industrial District, subject to certain conditions proffered by the applicant, as set forth in the Zoning Amendment, Original Application, dated December 30,2019. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Rezone with proffers - 1512 Patrick Rd. doc 2 CITY OF ROANOKE OFFICE OF THE CITY ATIORNEY 464 MUNICIPAL BUILDING Timothy R. Spencer 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 David L. Collins Heather P. Ferguson Daniel J. Callaghan TELEPHONE 540-853-2431 Laura M. Carini City Attorney FAX 540-853-1221 Assistant City Attorneys EMAIL [email protected] February 18, 2020 The Honorable Shennan P. Lea, Sr., and Members of Council Re: City Council Agenda Report Approval of a Cable Television Franchise Agreement Dear Mayor Lea and Members of City Council: Background: Shenandoah Cable Television, LLC, ("Shentel") has requested a Cable Television Franchise Agreement (Franchise Agreement) in the City of Roanoke. Shentel has recently acquired Cable Franchise Agreements in the cities of Salem, Lynchburg, Staunton, Harrisonburg, Winchester, and Front Royal. Shentel is the current provider of the fiber ring for the Roanoke City Public Schools, and has over 30 miles of existing fiber in the City of Roanoke. Shentel proposes to initially build out its Cable System to make Cable Service generally available to those business and residential units located within the red ovals shown on the map attached to the Franchise Agreement as Exhibit A, and to complete such initial build out by March 2023. Shentel proposes to complete its Cable System within the remainder of the Franchise area within a commercially reasonable time (considering build out costs, geographical and geological conditions, and business conditions). A Franchise Agreement has been negotiated between the City and Shentel. The proposed Franchise Agreement will be adopted pursuant to the City's existing Cable Television Ordinance, Ordinance No. 36503-100603, which was adopted on October 6, 2003. A public hearing on the Cable Television Franchise Ordinance and Agreement will be held on February 18, 2020. After the public hearing, Council will be asked to take the action noted below. Recommended Action: After consideration of comments received at the public hearing, approve the terms of the Cable Television Franchise Agreement and authorize the City Manager to execute such Franchise Agreement between the City and Shenandoah Cable Television, LLC, in a form substantially similar to the one attached to this report, in a form approved by the City Attorney. The Franchise Agreement will provide for the terms and conditions as are deemed to be in the best interest of the City. Authorize the City Manager to take such further action and execute such additional documents as may be necessary to implement and administer the Franchise Agreement. ~·tincerely,// t. );b!~~- J~ ··--- Daniel J£aghan City Attorney ~ c: Council Appointed Officers Shennan M. Stovall, Assistant City Manager of Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, Director of Public Works Vanessa Bohr, Director ofTechnology A.5, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE approving and authorizing the execution of a Cable Television Franchise Agreement by and between the City of Roanoke, Virginia and Shenandoah Cable Television, LLC; and dispensing with the second reading of this ordinance by title. WHEREAS, Shenandoah Cable Television, LLC, ("Shentel") has requested a Cable Television Franchise Agreement (Franchise Agreement) in the City of Roanoke WHEREAS, a Franchise Agreement has been negotiated between the City and Shentel; WHEREAS, a public hearing was held on this matter and on the City's adoption of a Cable Television Franchise Ordinance on February 18, 2020, at which public hearing citizens and parties in interest were afforded an opportunity to be heard on such matters; and WHEREAS, City Council has previously adopted a revised Cable Television Franchise Ordinance that was effective on October 31, 2003. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the terms ofthe Cable Television Franchise Agreement attached to the City Council Agenda Report dated February 18, 2020. 2. The City Manager is authorized to execute, on behalf of the City, a Cable Television Franchise Agreement by and between the City and Shenandoah Cable Television, LLC, in a form substantially similar to the one attached to the above mentioned Agenda Report, and in a form approved by the City Attorney. Such Agreement will provide for a term of 10 years, from March 1, 2020 to February 28, 2030, and such other terms and conditions as are deemed to be in the best interest of the City of Roanoke. 3. The City Manager is further authorized to take such further actions and execute such additional documents as may be necessary to implement and administer such Cable Television Franchise Agreement. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading ofthis ordinance by title is hereby dispensed with. ATTEST: City Clerk. 2 B. I, CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SHERMAN P. LEA, SR. Council Members Email: [email protected] Mayor William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osbome Anita J. Price February 18, 2020 Patricia White-Boyd The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: We jointly sponsor a request of Natasha Harper, Roanoke Jail Solidarity, to present information with regard to jail operations and alternatives, at the regular meeting of City Council to be held on Tuesday, February 18, 2020, at 7:00 p.m. Sincerely, ~d--~ Joseph L. Cobb Vice-Mayor William D. Bestpitch Council Member JLC/WDB:ctw C-1 ROANOKE CITY COUNCIL-REGULAR SESSION February 3, 2020 9:00a.m. The Council of the City of Roanoke met in regular session on Monday, February 3, 2020 at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke ( 1979), as amended, and pursuant to Resolution No. 41490-070119 adopted by the Council on Monday, July 1, 2019. PRESENT: Council Members Anita J. Price, Patricia White-Boyd, William D. Bestpitch, Joseph L. Cobb, Michelle L. Davis (arrived late), Djuna L. Osborne (arrived late) and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Cecelia F. McCoy, Acting City Clerk. ITEMS FOR ACTION: VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member White-Boyd moved that Council concur in the request of the Mayor as abovementioned. The motion seconded by Vice-Mayor Cobb and adopted by the following vote: A YES: Council Members Price, White-Boyd, Bestpitch, Cobb and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were not present when the vote was recorded.) ITEMS FOR DISCUSSION AT THE JOINT MEETING OF THE COUNCIL AND THE ROANOKE REGIONAL AIRPORT COMMISSION ON MONDAY, MARCH 3, 2020, AT 9:00 A.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING: Items to be submitted to the City Clerk. Council Member Bestpitch inquired about the discussions with the Airport Commission regarding an update on representation with the City of Salem. At 9:05 a.m., Council Member Davis entered the meeting and at 9:08a.m., Council Member Osborne entered the meeting. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: Budget/Financial Planning Fiscal Year 2021 Amelia C. Merchant, Director of Finance, briefed the Council on the development of the FY 2020 - 2021 budget process and highlighted the following information: • FY 2020 Overview • Preliminary FY 2021 Expenditure Priorities • Capital Improvement Program (CIP) • Next Steps (For full text, see copy presentation on file in the City Clerk's Office.) Ms. Merchant reported that through December, revenues increased $4.7 million or 4.4 percent compared to the same period in Fiscal Year 2019 and indicated that a portion of the increase was revenue from the Commonwealth, but the remaining portion was from local taxes, such as, real estate, prepared food and beverage, sales tax, personal property and business license which were $3.1 million or 4.3 percent compared to the same period in Fiscal Year 2019. She further advised that expenditures and obligations through December also increased approximately $2.7 million or 1. 7 percent compared to the same period last year, mainly due to the anticipated increase to funding for the school division, the 2020 salary increase and social services expenditures. Ms. Merchant recapped the preliminary Fiscal Year 2021 expenditure priorities noting that in anticipation of the increase in medical insurance; the City of Roanoke would absorb the costs and hold employees harmless for the 8.1 percent increase. She added that tipping fees were anticipated to increase to $10.00 per ton and $385,000.00 as an estimate had been included for Fiscal Year 2021. Following dialogue with regard to the preliminary FY 2021 expenditure priorities, Vice-Mayor Cobb inquired about the potential increase in minimum wage and how to address any impact as a City; whereupon, the Director of Finance advised that the Department of Human Resources was tracking the development and would address and report on any impact to the organization. Ms. Merchant advised that an update on the FY 2021 budget development process would be presented again at the March 2 Council Meeting and pointed out that the budget committee had begun to meet and deliberate to refine the revenue estimate and compile a recommended budget for the April presentation to the Council. Ms. Merchant concluded the budget briefing, reviewing the Capital Improvement Program and highlighting the following topics: • Maintain current capital assets and infrastructure investments for livability and economic development • Targeted Livability Investments • FY 2020-2024 CIP Projects • FY 2021 -2025 Capital Improvement Program Capital Funding Strategies Update As a segment of the budget briefing, David Rose, Senior Vice-President, Davenport & Company updated the Council on the capital funding strategies reporting that the City's current general obligation bond ratings were excellent. He noted that the City instituted the "Just in Time" approach, which contemplated a three-year interest only period with a rationale of the City borrowing funds exactly when needed which minimized interest costs; reduced pressure on key debt ratios; and applied less budgetary pressure on the General Fund. (For full text, see copy of presentation on file in the City Clerk's Office.) Mr. Rose concluded by reviewing the approach, rationale and timetable and explained that the recommended approach was to pursue a public sale in April to permanently finance the FY 2020 CIP and refund bonds for savings, consider inviting rating agencies to the City in March for private staff meetings with a rationale consisting of an opportunity to fix long-term interest rates while at or near historic lows, not abandoning the "Just in Time" approach, rather taking advantage of a unique opportunity given the current rate environment, combining the FY 2020 CIP financing with a potential refunding can achieve economies of scale in cost issuance, and allows the City to engage the rating agencies during a period of full compliance with financial policies and a stable management team in place. Following dialogue with the Council with regard to current interest rates in place and bond ratings, Mayor Lea thanked Ms. Merchant and Mr. Rose for the updates and advised the budget briefing would be received and filed. Real Estate Rehabilitation Tax Abatement Program R. Brian Townsend, Assistant City Manager for Community Development, provided background with regard to the program noting that if Council was interested in keeping the abatement program a new five-year program would have to be adopted; and introduced Susan Lower, Director, Real Estate Valuation who highlighted the following information: • Program Areas for Change • Revised Program Requirements • Other Recommendations • Next Steps Ms. Lower indicated the five areas for change in the program, which included age of structure, term of abatement, administrative fees, code enforcement component and other clarifications and definitions. She reviewed the proposed changes noting that the current administrative fees was at $50.00 for residential and commercial applications, and recommended increasing the fees to $175.00 per application for residential single family and $250.00 per application for multifamily and commercial mixed use. At this point, Mayor Lea relinquished the Chair to Vice-Mayor Cobb and left the meeting (1 0:17a.m.). After reviewing additional recommendations for the program, Council Member Davis inquired as to the reasoning for the large increase in administrative fees; whereupon, Ms. Lower advised that in reviewing what area jurisdictions charged and the fact that the costs for administering the program were not recovered was justification for the increase in fees. Following further discussion of the proposed program changes, Ms. Lower concluded by stating the next steps for the process were to present initial recommendations for program changes, receive further City Council feedback, receive Council action on program re-authorization by May 11, with the revised program changes effective on July 1, 2020. Vice-Mayor Cobb thanked Ms. Lower for the presentation and advised the briefing would be received and filed. At 10:36 a.m., Vice-Mayor Cobb declared the Council meeting in recess. At 10:47 a.m., the Council meeting reconvened with Vice-Mayor Cobb presiding, noting continuation of the briefings. Strategic Planning Update The City Manager updated the Council on the City's Strategic Plan and focused on the following topics: • Current Plan • Review of Current Plan • Enhanced Priorities • Revised Plan • Next Steps • Questions (See presentation on file in the City Clerk's Office.) Mr. Cowell reminded the Council of the reason and purpose of the Plan, stating that the current Plan identifies the vision for the community as established by the Council through retreats and general visions. Mr. Cowell further stated that the Plan included the City's progress towards the stated mission and the formulation of the actions. Mr. Cowell concluded the presentation with the following recommendations: • Orientation as a 2-year plan • Updated demographics, information and photos • Added language emphasizing equity, community engagement and inclusion, healthy outcomes and creativity • Revised Strategies and Enhanced Indicators - Fire/EMS, Infrastructure, and Economic Development. Following brief inquiries by Council Member Bestpitch and Vice-Mayor Cobb, Mayor Lea thanked Mr. Cowell for the update and advised that the presentation would be received and filed. At 11:14 a.m., Vice-Mayor Cobb declared the meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building; and thereafter reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members Anita J. Price, Patricia White-Boyd, William D. Bestpitch, Joseph L. Cobb, Michelle L. Davis, Djuna L. Osborne and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: RobertS. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Cecelia F. McCoy, Acting City Clerk. The Invocation was delivered by The Reverend Kevin Kinsey, Pastor, Central Church of the Brethren. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. PARK ROANOKE: Cesar Alberto, 1502 Rorer Avenue, S. W., appeared before the Council to complain about the services of Park Roanoke. META PEACE TEAM: Stephen Niamke, 1711 Franwill Avenue, N. W., appeared before the Council to introduce Meta Peace Team to Roanoke. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of City Council and will be enacted by one motion. There would be no separate discussion of the items. If discussion was desired, the item will be removed from the Consent Agenda and considered separately. MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the regular meeting of City Council held on Tuesday, January 21, 2020, was before the body. (See Minutes on file in the City Clerk's Office.) Council Member White-Boyd moved that the reading of the minutes be dispensed with and approved as recorded. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY: A communication from the City Manager requesting that Council schedule a public hearing to be held on Tuesday, February 18, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, in his discretion, to consider the sale of City-owned property situated within the Roanoke Centre for Industry and Technology at 1700 Blue Hills Drive, N. E., and 0 Orange Avenue, N. E., to Cooper Crouse-Hinds, LLC, was before the body. (See communication on file in the City Clerk's Office.) Council Member White-Boyd moved that Council concur in the request of the City Manager as abovementioned. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY (C-PACE) PROGRAM: A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, March 16, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, in his discretion, to consider the adoption of a Commercial Property Assessed Clean Energy (C-PACE) Program, was before the body. (See communication on file in the City Clerk's Office.) Council Member White-Boyd moved that Council concur in the request of the City Attorney as abovementioned. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. OATHS OF OFFICE-YOUTH SERVICES CITIZEN BOARD-LOCAL OFFICE ON AGING ADVISORY BOARD: Reports of qualifications of the following individuals were before the Council: Ray Bemis, Ill, as a Citizen at Large/Healthcare representative of the Youth Services Citizen Board for a three-year term of office, commencing July 1, 2020 and ending June 30, 2023; and Cindy L. McFall as the City representative to the Local Office on Aging Advisory Board for a one-year term of office, commencing February 29, 2020 and ending February 28, 2021. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member White-Boyd moved that the reports of qualification be received and filed. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) REIMBURSEMENT GRANT: The Honorable Timothy Allen, City Sheriff, submitted a written communication recommending acceptance of the State Criminal Alien Assistance Program (SCAAP) Reimbursement Grant from the Bureau of Justice Assistance Office; and the City Manager submitted a written communication concurring in the recommendation. (For full text, see communications on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41658-020320) A RESOLUTION authorizing acceptance of the State Criminal Alien Assistance Program (SCAAP) Grant made to the City of Roanoke Sheriff's Department by the Bureau of Justice Assistance Office in conjunction with the U.S. Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 726.) Council Member Bestpitch moved the adoption of Resolution No. 41658-020320. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. Council Member Bestpitch offered the following budget ordinance: (#41659-020320) AN ORDINANCE to appropriate funding from the Federal government for the State Criminal Alien Assistance Program (SCAAP), and for an administrative adjustment amending and reordaining certain sections of the 2019 - 2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 727.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 41659- 020320. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: In connection with E911/811 Public Art Project, Doug Jackson, highlighted the following items: • Overview o FY 2020 Public Art Plan includes $25,000.00 for Public Art at the site. o 21 Respondents answered a request for qualifications (RFQ) o They were reviewed by a selection panel. • Selection Panel o Patrick Shaw Cable- Taubman Museum o B. Scott Crawford- Virginia 811 o Katherine Devine - Artist o Jeanne Fishwick - Roanoke Arts Commission o Luke Pugh - Engineering o Sonya Roman - E911 Manager o Toni Thomas- Purchasing- ex officio o Douglas Jackson - Arts and Culture - ex officio • Panel Activities o Narrowed the pool down to the top three respondents o Conducted phone interviews with them o Invited full (paid) proposals from all three o Received two completed packages o Selected 'Guidance Tower' by Ashville Artist David Sheldon • Artist's Statement o Elements of the design represent not only partnership, but strength, safety and communication. The out-raised 'arms' complete a figure in a gesture of help and caring. The downward thrusting arrow-form represents 811 's connection to underground utilities, and the upward movement and figure represent 911 's services of help, accessibility, and guidance. In conclusion, Mr. Jackson asked that City Council concur with the recommendation of the Roanoke Arts Commission that the City contract with Asheville Artist David Sheldon to construct and install 'Guidance Tower' at the Virginia 811/Roanoke E-911 Center. Following remarks, Council Member Bestpitch moved that the Council concur with the recommendation of the Roanoke Arts Commission that the City contract with Asheville Artist David Sheldon to construct and install 'Guidance Tower' at the Virginia 811/Roanoke E-911 Center. The motion seconded by Council Member Davis and adopted. ITEMS RECOMMENDED FOR ACTION: RESCUE SQUAD ASSISTANCE FUND GRANT: The City Manager submitted a written communication recommending acceptance of the Rescue Squad Assistance Fund Grant from the Virginia Department of Health, Office of Emergency Medical Services. (For full text, see communication on file in the City Clerk's Office.) Council Member White-Boyd offered the following resolution: (#41660-020320) A RESOLUTION accepting the Rescue Squad Assistance Fund grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 728.) Council Member White-Boyd moved the adoption of Resolution No. 41660- 020320. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. Vice-Mayor Cobb offered the following budget ordinance: (#41661-020320) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2019 - 2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 729.) Vice-Mayor Cobb moved the adoption of Budget Ordinance No. 41661-020320. The motion seconded by Council Member Davis and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. VIRGINIA DEPARTMENT OF TRANSPORTATION: The City Manager submitted a written communication recommending authorization to decrease previously established revenue estimates for several Virginia Department of Transportation funded transportation projects. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Cobb offered the following budget ordinance: (#41662-020320) AN ORDINANCE to revise and decrease previously established revenue estimates for various Virginia Department of Transportation (VDOT) funded capital projects, amending and reordaining certain sections of the 2019 - 2020 of the Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 730.) Vice-Mayor Cobb moved the adoption of Budget Ordinance No. 41662-020320. The motion seconded by Council Member Osborne and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. COMMENTS OF CITY MANAGER. The City Manager offered the following comments: Franklin Road Improvements Are Underway • The City is installing storm drains and sidewalks along the shoulder of the southbound lane of Franklin Road, S. W. • The area between Piccadilly Square and Hounds Chase Lane - from the 3100 block to the 3500 block of Franklin Road, S. W. - will be designated a construction work zone. • During construction, Franklin Road will be periodically reduced to one lane of travel southbound. • The City thanks drivers for their patience and asks them too move slowly through this area for the safety of the construction workers. Public Meeting Scheduled on Wasena Bridge Replacement Project • 7:00 p.m., Thursday, February 13, in the Cafeteria at Patrick Henry High School. • At this meeting, City staff will share bridge replacement alternatives and recommendations with neighborhood stakeholders. City is Seeking Input for Improvements to Belmont-Fallon Target Area • Last year, the City selected the Belmont and Fallon neighborhoods as the focus of community development funding for revitalization activity over the next five years. • This area is located between 1-581, Fallon Park, and runs from Tazewell Avenue south to Highland Avenue. • City staff invites residents to go online to the www.planroanoke.org website and scroll down to the Belmont-Fallon Target Area panel, where you can click to read more and take a survey to provide input on the type of improvements desired. REPORTS OF COMMITTEES: CARILlON MEDICAL CENTER AND AFFILIATES: On behalf of the Economic Development Authority, Harwell M. Darby, Jr., submitted a written report recommending issuance of revenue bonds, not to exceed $510 million, for Carilion Medical Center and Affiliates in connection with multiple medical related projects in Roanoke City. (For full text, see report on file in the City Clerk's Office.) Due to having a personal interest in the abovementioned matter, Council Member Osborne read into the record the following Conflict of Interest Statement: "STATEMENT OF CONFLICT OF INTEREST I, Djuna L. Osborne, state that I have a personal interest in Agenda item Section 8 a., at the 2:00 p.m. session, February 3, 2020, regarding a report of the Economic Development Authority recommending issuance of revenue bonds, not to exceed $510 million, for Carilion Medical Center and Affiliates in connection with multiple medical related projects in Roanoke City, all as more particularly described in the City Council Agenda and materials because my husband is an employee with Carilion Roanoke Hospital, an affiliate of Carilion Medical Center. My husband has not participated in this matter. Pursuant to Section 2.2-3112 of the Code of Virginia, I will not participate in either of these matters and I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 3rd day of February 2020. S/Djuna L. Osborne Djuna L. Osborne, Member of Council" (See Statement of Conflict of Interest on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41663-020320) A RESOLUTION approving, among other things, the issuance of not to exceed $510,000,000.00 aggregate principal amount of Economic Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Carilion Clinic Obligated Group) to the extent required by Section 14 7 of the Internal Revenue Code of 1986, as amended, and authorizing the Mayor or the City Manager and the Clerk, Acting Clerk or any Deputy Clerk to the Roanoke City Council to take any and all action necessary, including the execution of any documents, to consummate the issuance and sale of the Bonds in conformity with the provisions of this Resolution. (For full text of resolution, see Resolution Book No. 80, page 731.) Council Member Bestpitch moved the adoption of Resolution No. 41663-020320. The motion seconded by Council Member Davis. Vice-Mayor Cobb inquired if the bond issuance was in conjunction with Carilion's new construction projects; whereupon, Mr. Darby replied in the affirmative. There being no additional questions and/or comments by the Council Members, Resolution No. 41663-020320 was adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis and Mayor Lea-6. NAYS: None-0. (Council Member Osborne abstained from voting.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: CITY CLERK: Council Member Price offered the following resolution appointing Cecelia F. McCoy as the City Clerk for the City of Roanoke: (#41664-020320) A RESOLUTION electing and appointing Cecelia Freeman McCoy as City Clerk for the City of Roanoke, for the remainder of the previous City Clerk's term; and ratifying the terms and conditions of employment as offered to Mrs. McCoy. (For full text of resolution, see Resolution Book No. 80, page 738.) Council Member Price moved the adoption of Resolution No. 41664-023020. The motion seconded by Council Member White-Boyd and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. NAYS: None-0. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: THIRD ANNUAL HISTORICALLY BLACK COLLEGE AND UNIVERSITY (HBCU) FAIR: Council Member Price announced the third Annual Historically Black College and University (HBCU) Fair to be held at William Fleming High School on Saturday, February 15, 10:00 a.m. - 2:00 p .m; the event is sponsored by the Harrison Museum of African American Culture and the Roanoke Valley Chapter of Jack & Jill Club of America. The fair will offer opportunities to receive one-on-one contact and access to recruiters and distinguished alumni, with the chance to walk away with acceptance letters and possible scholarships from some of the most renowned schools in the country. VIRGINIA HISTORY STANDARDS: Council Member Price also announced Governor Ralph Northam and the African American History Education Commission is seeking community input during a series of public listening sessions as it examines how to best strengthen the Virginia history standards, as well as African American history education in classrooms across the Commonwealth. The session will be held on Tuesday, February 11 at the Harrison Museum of African American Culture, 1 Market Square, S. E., #2, 6:00p.m. -7:30p.m. The event is free to the public. GENERAL ASSEMBLY BILLS: Council Member Bestpitch expressed concerns regarding several General Assembly Bills being enacted upon by the General Assembly of Virginia during current 2020 sessions. ROANOKE VALLEY SAVES WEEK: Council Member Osborne announced the Roanoke Valley Saves Week, February 24 - 28, and encouraged citizens to set financial goals, track spending, and take control of their financial future and recommended participation in the Bank On Roanoke Valley mini-finance session 'Save for the Unexpected' held on February 26, 10:00 a.m. - 1:00 p.m. at Downtown Roanoke, Main Library, 706 South Jefferson Street, S. W. SISTERS OF CHANGE: Council Member White-Boyd announced the Sisters of Change will host the C.R.O. W.N. Conference - Unmask Your Potential Within on Saturday, February 15 at 10:00 a.m.- 2:00 p.m. at Grace Covenant Church, 756 Peters Creek Road, tickets $25.00. STAMPED FROM THE BEGINNING: THE DEFINITIVE HISTORY OF RACIST IDEAS IN AMERICA: Vice-Mayor Cobb announced he would be a speaker at the Stamped from the Beginning: The Definitive History of Racist Ideas in America by lbram X. Kendi, held at the Melrose Branch Library, February 4 at 6:30 p.m. CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting just concluded, Vice-Mayor Cobb moved that each Member of City Council certify to the best of his or her knowledge that: ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis and Osborne-6. NAYS: None-0. (Mayor Lea abstained from voting inasmuch as he was not present for the Closed Session.) VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: BOARD OF TRUSTEES, CITY OF ROANOKE PENSION PLAN: The Mayor called attention to the upcoming expiration of the two-year term of office of Lieutenant Jeffrey Newman (Police) as the public safety representative of the Board of Trustees, City of Roanoke Pension Plan, ending June 30, 2020; whereupon, he opened the floor for nominations, noting that the two-year appointment rotates between the Police and Fire/EMS Departments. Council Member Bestpitch placed in nomination the name of Battalion Chief Clarence Turpin (Fire/EMS). There being no further nominations, Battalion Chief Clarence Turpin (Fire/EMS) was appointed to replace Lieutenant Jeffrey Newman (Police), commencing July 1, 2020 and ending June 30, 2022, as the public safety representative of the Board of Trustees, City of Roanoke Pension Plan, by the following vote: FOR BATTLION CHIEF TURPIN: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. BOARD OF ZONING APPEALS: The Mayor called attention to a vacancy created by the resignation of Walton Rutherfoord as a member of the Board of Zoning Appeals for a term of office ending December 31, 2022; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nominations the name of Jason Varney. There being no further nominations, Mr. Varney was appointed as a member of the Board of Zoning Appeals to fill the unexpired term of office of Walton Rutherfoord ending December 31, 2022, by the following vote: FOR MR. VARNEY: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention to the upcoming expiration of the three-year terms of office of Christopher Link (Citizen at Large) and Jeffrey Shawver (Property Management) as members of the Building and Fire Code Board of Appeals, each, ending June 30, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Christopher Link and Jeffrey Shawver. There being no further nominations, Mr. Link (Citizen at Large) and Mr. Shawver (Property Management) were reappointed as members of the Building and Fire Code Board of Appeals for three-year terms of office, each, commencing July 1, 2020 and ending June 30, 2023. FOR MESSRS. LINK AND SHAWVER: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. HOTEL ROANOKE AND CONFERENCE CENTER: The Mayor called attention to the upcoming expiration of the four-year term of office of Court G. Rosen (Citizen at Large) as a member of the Hotel Roanoke and Conference Center ending April 12, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Court G. Rosen. There being no further nominations, Mr. Rosen (Citizen at Large) was reappointed as a member of the Hotel Roanoke and Conference Center for a four-year term of office commencing April 13, 2020 and ending April 12, 2024, by the following vote: FOR MR. ROSEN: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to a vacancy created by the resignation of LaTron Brown as the Zoo Representative of the Mill Mountain Advisory Board for a term of office ending June 30, 2021; and the upcoming expiration of the three-year term of office of Ahondyrea Brooks ending June 30, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Niki Voudren and Ahondyrea Brooks. There being no further nominations, Ms. Voudren was appointed as the Zoo Representative to fill the unexpired term of office of LaTron Brown ending June 30, 2021; and Ms. Brooks was reappointed as a member for a three-year term of office, commencing July 1 , 2020 and ending June 30, 2023, of the Mill Mountain Advisory Board, by the following vote: FOR MS. VOUDREN AND MS. BROOKS: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to the upcoming expiration of the three-year terms of office of Melanie Crovo, Lauren Hartman and Chris Bryant as members of the Parks and Recreation Advisory Board, each, ending March 30, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Melanie Crovo, Lauren Hartman and Chris Bryant. There being no further nominations, Ms. Crovo, Ms. Hartman and Ms. Bryant were reappointed as members of the Parks and Recreation Advisory Board for three year terms of office, each, commencing on April 1, 2020 and ending March 31, 2023, by the following vote: FOR MS. CROVO, MS. HARTMAN AND MS. BRYANT: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to the upcoming expiration of the three-year terms of office of Heather Davenport (Citizen at Large), Chrystal Smith (Classified Service) and Jackie Clewis (Classified Service) as members of the Personnel and Employment Practices Commission, each, ending June 30, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Heather Davenport, Chrystal Smith and Jackie Clewis. There being no further nominations, Ms. Davenport (Citizen at Large), Ms. Smith (Classified Service) and Ms. Clewis (Classified Service) were reappointed as members of the Personnel and Employment Practices Commission for three-year terms of office, each, commencing July 1, 2020 and ending June 30, 2023, by the following vote: FOR MS. DAVENPORT, MS. SMITH AND MS. CLEWIS: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. ROANOKE ARTS COMMSSION: The Mayor called attention to the upcoming expiration of the three-year terms of office of John Hitchins, Jr., Meighan Sharp, Patricia Wilhelms, William Penn and Valerie Brown as members of the Roanoke Arts Commission, each, ending June 30, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of John Hitchins, Jr., Meighan Sharp, Patricia Wilhelms, William Penn and Valerie Brown. There being no further nominations, Messrs. Hitchins and Penn, Ms. Sharp, Ms. Wilhelms and Ms. Brown were reappointed as members of the Roanoke Arts Commission for three-year terms of office, each, commencing July 1, 2020 and ending June 30, 2023, by the following vote: FOR MESSRS. HITCHINS AND PENN, MS. SHARP, MS. WILHELMS AND MS. BROWN: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. ROANOKE VALLEY-ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE: The Mayor called attention to the upcoming expiration of the three-year term of office of Neil Cummings (Private Sector) as a member of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee ending March 31, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Matt Clark. There being no further nominations, Mr. Clark (Private Sector) was appointed to replace Neil Cummings as a member of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office, commencing April1, 2020 and ending March 31, 2023, by the following vote: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY: The Mayor called attention to the upcoming expiration of the four-year terms of office of Robert Cowell, Jr. (Roanoke City Appointee), and Robert Ledger (Roanoke City Alternate) as members of the Western Virginia Regional Industrial Facility Authority for four-year terms of office, each, ending February 3, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Robert Cowell, Jr., and Robert Ledger. There be no further nominations, Messrs. Cowell (Roanoke City Appointee) and Ledger (Roanoke City Alternate) were reappointed as members of the Western Virginia Regional Industrial Facility Authority for four-year terms of office, each, ending February 3, 2024, by the following vote: FOR MESSRS. COWELL AND LEDGER: Council Members Price, White-Boyd, Bestpitch, Cobb, Davis, Osborne and Mayor Lea-7. There being no further business to come before the Council, Mayor Lea declared the regular meeting adjourned at 3:06 p.m. APPROVED ATTEST: Cecelia F. McCoy Sherman P. Lea, Sr. Acting City Clerk Mayor e_, ;:::o -'(/ :~ 0en 3 ;)> tr ~· n~ r E~ tnm ;·I· J ROANOKE~ - Client ~Mattem&Craig ""' \!:::....-I ENG INEEilS • SUilVEYOilS ROSALES+ VoLKERT BRIDGES AS STRUCTURAL ART Bridge Architecture and Design First Round of Public Meetings Second Round of Public Meetings 10/4/2018 Wasena 2/7/2019 Wasena 2/13/2020 General Public Meeting 10/16/2018 Old Southwest 2/21/2019 Old Southwest 1/8/2019 Mountain View 3/5/2019 Mountain View Goal of these meetings was to introduce Goal of these meetings was to present Presentation of the preferred design the project and solicit input for the the bridge concept design to each alternative for the bridge and the design of the bridge. These meetings community for further comment. The roadway approaches leading to the are held separately because each design is based on feedback received bridge. The presentation will include neighborhood has slightly different through the public engagement process preliminary details including materials, needs and perspectives. and the technical design process colors, textures, and design refinements described in the previous public from the previous meetings. meetings. Creation of a project website https ://pian roanoke.org/w asena-bridge/ c I , I Cl (I) ::s~ · \Q ~ < Ul ~· (I) 1-f ~ n I» ...... t:J r 1(= c tzl CD 1 ll Ul (I) 1-f ~ · \Q ::s ~ tzJ ...... t'd CD m ~ ::s n rt ~ (/) tzl Ul -I Ul THE BAS.I .C--..... DESIGN PROCESS Defining Aesthetic Qualities - PROPORTI08 =· RHYTHM CONTRAST SCALE UNITY AIICH I AA9' J , 8IUOGE ABIJTHENT v.1NCHESTEA llOANOKESKATE PAAK WUY ROANC:*.EI\JVB. PlAN'TINCi ~TRACKS flt.ANTING MJDGEAWTHEI'' . AVE. TUCKS DP.M $W GP.EENWAY <>-= GRAVEL PAV'EHENTIPI\UtNG (OEAOENOI = = SHO<.Ulf~ OPTION 1 COST = $40M-$50M PIBIJ llOANOICf !KATI- WUT OOANOI(EIWEII JiiiNr 011¥£ SW GN!!fHNAY (OEAOE>C>) OPTION 2 COST = $25M-30M ROSALES+ VoLKERT BRIDGES AS STRUCTURAL ART ROANOKE-=r• ~ ~~~:!:.PJ!\g ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 18, 2020 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA 1. Call to Order--Roll Call. The Invocation will be delivered by The Reverend Eric Long, Pastor, St. John's Episcopal Church. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: This afternoon’s Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 20 at 7:00 p.m., and Saturday, February 22 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office: Architectural Review Board – one vacancy Mill Mountain Advisory Board – one vacancy 1 Access the City’s homepage to complete an online application for the abovementioned vacancies. Expiration of the three-year terms of office of William B. Hopkins, Jr., and Elizabeth C. S. Jamison as Trustees of the Roanoke City School Board ending June 30, 2020. Information pertaining to the School Board process and application for appointment are available on the City's website and in the City Clerk's Office. Deadline for receipt of applications is Tuesday, March 10, 2020. For questions and/or additional information, contact the City Clerk's Office at (540) 853 -2541. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 4. CONSENT AGENDA: All matters listed under the Consent Agenda are considered routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1 Minutes of the regular meeting of City Council held on Monday, February 3, 2020. RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded. C-2 A communication from the City Manager transmitting the FY2020 City Manager Transfer Report for the Second Quarter ended December 31, 2019. RECOMMENDED ACTION: Receive and file. C-3 Reports of qualification of Aisha Johnson as the City’s Technical Advisor representative of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office, commencing April 1, 2020 and ending March 31, 2023; and Cecelia F. McCoy as the City Clerk for the City of Roanoke, for a term ending September 30, 2020. RECOMMENDED ACTION: Receive and file. 2 REGULAR AGENDA: BID OPENINGS: Bids to enter into a Parking Agreement for unreserved parking permits for the Center in the Square Garage located at 11 Campbell Avenue, S. E. 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Transmittal of the Roanoke Valley Regional Cable Television Proposed Fiscal Year 2020 - 2021 Budget. Elaine Bays-Murphy, Cable Access Director. (Sponsored by the City Manager) 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Wasena Bridge Design Update - 20 minutes ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of a donation in support of the Police Department’s Crime Prevention Program. 2. Acceptance of the FY 2019 – 2020 United Way funding for the Bank On Roanoke Valley Program. 3. Authorization to request that the Hollins Road/Orange Avenue Intersection Improvements be established as a Revenue Sharing Project. 4. Authorization for the Mayor to sign the Charter for Compassion on behalf of the City of Roanoke. 3 5. Approval of the “Roanoke, Virginia Strategic Plan 20202-2021.” COMMENTS OF THE CITY MANAGER. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution to adopt the Roanoke Neighborhood Advocates amended and restated bylaws and rules of procedure. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 12. RECESS. THE COUNCIL MEETING WILL STAND IN RECESS AND THEREAFTER RECONVENE AT 7:00 P.M., IN THE COUNCIL CHAMBER. 4 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 18, 2020 7:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA Call to Order--Roll Call. The Invocation will be delivered by The Reverend Tim Dayton, Pastor, First Christian Church. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Tonight’s Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 20 at 7:00 p.m., and Saturday, February 22 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 5 A. PUBLIC HEARINGS: 1. Request of Franklin Road, LLC, to vacate an alley running north from Franklin Road S. W., towards Luck Avenue S. W., adjacent to property located at 117 Franklin Road, S. W., and extending north to the southwest corner of 120 Luck Avenue, S. W., and to include the portion of the alley running parallel to Franklin Road, S. W., and Luck Avenue, S. W., continuing east from its intersection with the aforementioned alley to the southeast corner of the building on 120 Luck Avenue, S. W. David D. Jones, Petitioner. 2. Request of JE2 Investments, LLC, to vacate a portion of Gregory Avenue N. E., north of 901 11th Street, N. E., and running between 11th Street, N. E., and Cherokee Street, N. E. John Lipscomb, Petitioner. The matter was withdrawn at the February 10 City Planning Commission Meeting. 3. Request of Progress Street Builders, Inc., to amend the planned unit development plan and repeal certain conditions proffered as part of a previous rezoning for property located at 3833 and 3837 Colonial Green Circle. Eric S. Sallee, Co-Owner, Progress Street Builders, Spokesperson. 4. Request of Central Razor, LLC, to rezone property located at 1512 Patrick Road, N. E., from CG, Commercial-General District, to I-1, Light Industrial District, with conditions, for ice manufacturing. Robert Monsour, Owner, Spokesperson. 5. Proposal of the City of Roanoke to grant a ten year cable television franchise to Shenandoah Cable Television, LLC, d/b/a Shentel. Daniel J. Callaghan, City Attorney. 6. A report of the City Manager recommending execution of a Parking Agreement, subject to certain terms and conditions, to obtain up to forty- five (45) parking permits for the use of not more than forty-five (45) unreserved parking spaces in the City’s Center In The Square Garage located at 11 Campbell Avenue, S. E. Robert S. Cowell, Jr., City Manager. 6 B. OTHER BUSINESS: 1. Presentation with regard to jail operations and alternatives by Roanoke Jail Solidarity Group. Natasha Harper, Spokesperson. (Sponsored by Vice-Mayor Cobb and Council Member Bestpitch) C. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. D. ADJOURN. 7