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Agenda of Council Meeting Council Tuesday 18 September 2018 at 10.30am AGENDA Te Kaunihera ā rohe o Te Taitokerau Council Meeting 18 September 2018 Northland Regional Council Agenda Meeting to be held in the Council Chamber 36 Water Street, Whangārei on Tuesday 18 September 2018, commencing at 10.30am Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions. Item Page Housekeeping 1.0 APOLOGIES 2.0 DECLARATIONS OF CONFLICTS OF INTEREST 3.0 HEALTH AND SAFETY REPORT 5 4.0 COUNCIL MINUTES/ACTION SHEET/COUNCIL WORKING PARTY AND WORKING GROUP UPDATES 4.1 Confirmation of Minutes - 13 August 2018, 21 August 2018, 28 August 2018, and 5 September 2018 6 4.2 Council Action Sheet - September 2018 27 4.3 Working Party Updates and Chairpersons' Briefings 30 4.4 Council Working Group Updates 31 5.0 FINANCIAL REPORTS 5.1 Financial Report to 31 August 2018 32 6.0 DECISION MAKING MATTERS 6.1 Regional Sporting Facilities Rate Allocation for 2018-2021 35 6.2 Meetings Calendar 2019 47 6.3 Proposed Water Quality Consultation 51 6.4 Emissions Trading Scheme Review - Draft Submissions 55 6.5 Mediterranean fanworm response - Opua 69 6.6 Biosecurity High Value Areas - Establishment of new Collaborative Community Engagement Groups 70 7.0 OPERATIONAL REPORTS 7.1 Chair's Report to Council 78 7.2 Chief Executive’s Report to Council 80 8.0 RECEIPT OF COMMITTEE MINUTES 102 ID: A1107574 2 Council Meeting 18 September 2018 9.0 BUSINESS WITH THE PUBLIC EXCLUDED 114 9.1 Confirmation of Confidential Minutes - 21 August 2018, 28 August 2018, and 5 September 2018 9.2 Receipt of Confidential Committee Minutes 9.3 Human Resources Report 9.4 Proposal for Property Redevelopment ID: A1107574 3 ACC - Accident Compensation Corporation MOT - Ministry of Transport AHB - Animal Health Board MPI – Ministry for Primary Industries ALGIM - Association of Local Government Information MSD - Ministry of Social Development Management NCMC - National Crisis Management Centre AMA - Aquaculture Management Area NES – National Environmental Standards AMP – Asset Management Plan/Activity Management Plan NDHB - Northland District Health Board BOI - Bay of Islands NZRC - New Zealand Refining Company (Marsden Point) BOPRC - Bay of Plenty Regional Council NGO - Non-Governmental Organisation CAPEX - Capital Expenditure (budget to purchase assets) NIF - Northland Intersectoral Forum CBEC - Community, Business and Environment Centre NIWA - National Institute of Water and Atmosphere CDEM - Civil Defence Emergency Management NORTEG - Northland Technical Advisory Group CEG - Co-ordinating Executive Group – Northland Civil Defence NZCPS - New Zealand Coastal Policy Statement management team NZTA - New Zealand Transport Agency CEO - Chief Executive Officer NZQA - New Zealand Qualifications Authority CIMS - Co-ordinated Incident Management System (emergency NZWWA - New Zealand Water and Wastes Association management structure) OFI - Opportunity for Improvement CMA - Coastal Marine Area ORC - Otago Regional Council CPCA - Community Pest Control Areas OSH - Occupational Safety & Health (now Ministry of CRI - Crown Research Institute Business, Innovation and Employment) DHB - District Health Board PCBU – Person Conducting Business or Undertaking DOC - Department of Conservation PDF - Portable Document Format DOL - Department of Labour PPE - Personal Protective Equipment DPMC - Department of Prime Minister and Cabinet RAP - Response Action Plan ECA - Environmental Curriculum Award RAQP - Regional Air Quality Plan ECAN - Environment Canterbury RCP - Regional Coastal Plan EE - Environmental Education RFI - Request for Information EECA - Energy Efficiency Conservation Authority RFP - Request for Proposal EEZ - Exclusive Economic Zone RTC - Regional Transport Committee EF - Environment Fund RLTS - Regional Land Transport Strategy EMA - Employers and Manufacturers Association RMA - Resource Management Act 1991 EMC - Environmental Management Committee RMG - Resource Managers Group (Regional Councils) EOC - Emergency Operations Centre RMZ - Riparian Management Zone EPA - Environmental Protection Authority ROI - Return on Investment FDE - Farm Dairy Effluent RPMS - Regional Pest Management Strategy FNDC - Far North District Council RPS - Regional Policy Statement FNHL - Far North Holdings Limited RSG - Regional Sector Group FPP - First Past the Post – voting system for NRC elections RTO - Regional Tourism Organisation GE - Genetic Engineering RWASP - Regional Water and Soil Plan GIS - Geographic Information System SIPO – Statement of Investment Policy and Objectives GMO - Genetically Modified Organism SITREP - Situation Report HSNO - Hazardous Substances & New Organisms Act SMF - Sustainable Management Fund HBRC - Hawke's Bay Regional Council SOE - State of Environment (or) State Owned Enterprise HEMP - Hapū Environmental Management Plan SOLGM -Society of Local Government Managers Horizons - Brand name of Manawatu-Wanganui Regional Council SPARC - Sport & Recreation New Zealand HR - Human Resources SRC - Southland Regional Council (Environment Southland) HSWA - Health and Safety at Work Act 2015 STV - Single Transferable Vote IEMP - Iwi Environmental Management Plan SWAG - Surface Water Allocation Group IPPC - Invited Private Plan Change: a process to allow SWPA - Sustainable Water Programme of Action Aquaculture Management Areas to be established TA - Territorial Authority: City & District Councils IRIS - Integrated Regional Information System TAG -Technical Advisory Group KDC - Kaipara District Council Tier 1 - Site level plan or response for an oil spill KPI - Key Performance Indicator Tier 2 - Regional level plan or response to an oil spill LATE - Local Authority Trading Enterprise Tier 3 - National level plan or response to an oil spill LGA - Local Government Act 2002 TLA - Territorial Local Authority – City & District Councils LGNZ - Local Government New Zealand TMP - Treasury Management Plan LGOIMA - Local Government Official Information and Meetings TOR - Terms of Reference Act 1987 TPK - Te Puni Kōkiri (Ministry of Maori Development) LGOL - Local Government Online TRAION - Te Rūnanga a Iwi o Ngāpuhi LTP - Long Term Plan TRC - Taranaki Regional Council LTFS - Long Term Financial Strategy TROTR -Te Rūnanga o Te Rarawa MCDEM - Ministry of Civil Defence & Emergency Mgmnt TUANZ - Telecommunications Users Association of NZ MFE - Ministry for the Environment WCRC - West Coast Regional Council MHWS - Mean High Water Springs WDC - Whangarei District Council MMH - Marsden Maritime Holdings Limited WHHIF - Whangarei Harbour Health Improvement Fund MNZ - Maritime New Zealand WRC - Waikato Reginal Council MOH - Ministry of Health WSMP – Workplace Safety Management Practices WWTP - Wastewater Treatment Plant ID: A1107574 4 Council Meeting ITEM: 3.0 18 September 2018 TITLE: Health and Safety Report ID: A1105197 From: Tracey Warboys, Health and Safety Specialist Executive Summary This report provides an update from the Health and Safety Specialist for the month of August 2018. There was limited activity due to the Health and Safety Specialist being away on leave. Recommendation That the report ‘Health and Safety Report’ by Tracey Warboys, Health and Safety Specialist and dated 3 September 2018, be received. Background Reports on council’s health and safety activities for the month of August 2018 – two reports received. Summary of events (only items of note documented) First aid injury - employee unloading and moving traps behind chemshed where they tripped over a pile of battens. Employee fell on knees and hit face against the corner of the chemshed. Bruises to knee and small cut to eye which did not require stitches. Duty of care followed up with employee. Review of sorting area scheduled for 4 September 2018. Internal policy and documentation review • Development of a Health and Safety Te Whariki Action Plan. • Commenced framework using the Coastal team as a pilot for the Promapp training module. • Development of an online reporting form. Audits and inspections • Possum plucking machines reviewed, notably around unguarded moving parts. Improvements recommended and accepted. • Contractor health and safety plans reviewed (four) as part of the pre-qualification requirements. Authorised by Group Manager Name: Dave Tams Title: Group Manager, Corporate Excellence Date: 10 September 2018 ID: A1107574 5 Council Meeting ITEM: 4.1 18 September 2018 TITLE: Confirmation of Minutes - 13 August 2018, 21 August 2018, 28 August 2018, and 5 September 2018 ID: A1103224 From: Chris Taylor, Governance Support Manager Recommendation That the minutes of the Representation Review Deliberations meeting held on 13 August 2018, the council meeting held on 21 August 2018, and the extraordinary council meetings held on 28 August 2018 and 5 September 2018 be confirmed as a true and correct record. Attachments Attachment 1: Representation Review Deliberations - 13 August 2018 ⇩ Attachment 2: Ordinary Council Minutes - 21 August 2018 ⇩ Attachment 3: Extraordinary Council Minutes - 28 August 2018 ⇩ Attachment 4: Extraordinary Council Minutes - 5 September 2018 ⇩ Authorised by Group Manager Name: Chris Taylor Title: Governance Support Manager Date: 30 August 2018 ID: A1107574 6 Extraordinary Council Meeting ITEM: 4.1 18 September 2018 Attachment 1 Northland Regional Council Minutes Meeting held in the Council Chamber 36 Water Street, Whangārei on Monday 13 August 2018, commencing at 9.30am Present: Chairman, Bill Shepherd Deputy Chairman, David Sinclair Councillors: John Bain Justin Blaikie Paul Dimery
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