Esri European Petroleum Exhibitor
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St Paul's 200 Aldersgate North loading bay – EC1A 7EE CONTENTS (Click to go to the page) Page Travel links to the 200 Aldersgate 2 Directions to the venue 3 Emergency evacuation process within venue 4 Disabled attendees 4 First floor lay out with fire exits 5 Upper Ground layout with fire exits 6 Route to assembly point 7 Venue Hire & Domain 8 Final Catering number 8 Wi-Fi access 8 Car parks near venue 8 Loading bay to the venue 9 Goods lifts to venue 9 Deliveries & courier collections 11 Other Safety Information 12 Address labels to venue 23 Address labels to collect from venue 24 Local restaurants 25 Local bars 26 Local hotels 27 Updated January 2019 Return to Page-1 P a g e | 1 Updated January 2019 Return to Page-1 P a g e | 2 Updated January 2019 Return to Page-1 P a g e | 3 EMERGENCY EVACUATION PROCESS STATUTORY TEST OF FIRE ALARM SOUNDERS The sounders are tested every Friday at 3pm and they emit a voice message alarm. The test is preceded with an announcement that it is a test and followed by a “test completed” message. The “pre-warning message” is played for the test. (We are investigating an alarm condition..) STATUTORY TEST OF FIRE ALARM SOUNDERS AND FIRE CURTAINS TEST The full test is carried out every Saturday at 9am. The test is preceded with an announcement that it is a test and followed by a “test completed” message. The “full evacuation” message is played for this test. (Please leave the building immediately..) IN CASE OF A FIRE OR FIRE ALARM Venue fire marshalls will take lead at each of the fire exits, and will carry a “etc.venues” lollipop sign Delegates simply need to exit the venue using the nearest fire exit and reach the assembly point situated at: Bartholomew Close by following the fire marshall Venue staff are unable to assist with roll calls at the assembly point Do not use lifts Do not delay to finish work or collect personal belongings Do not re-enter the building until the fire evacuation co-ordinator advises that it is safe to do so DISABLED ATTENDEES Disabled toilets and emergency evacuation chairs are located in both levels of the venue. If you are expecting a disabled attendee for your event, please advise your event manager as soon as possible, so that a personal emergency evacuation plan (PEEP) could be produced if required. Updated January 2019 Return to Page-1 P a g e | 4 Updated January 2019 Return to Page-1 P a g e | 5 Updated January 2019 Return to Page-1 P a g e | 6 Updated January 2019 Return to Page-1 P a g e | 7 VENUE HIRE & DOMAIN Your venue hire duration would be listed in your contract; should you require additional time to these hours, please consult your Event Manager. The venue domain begins at the front doors of each wing; we kindly ask that no delegates or signage be present outside of this domain during your event or at the atrium area at the front of the venue. FINAL CATERING NUMBERS Your final catering number determines the number of people the kitchen will cater for on your event. It is possible that if you have more attendees than your stated Final Catering Number you will run out of food and beverage. In this scenario, etc venues accept no responsibility for the reputational loss of the event. Your delegate numbers will be monitored on your event day and any increase above your Final Catering Numbers may incur additional charges. WI-FI ACCESS The password to our 100Mb guest wi-fi network changes on a monthly basis, which your event manager would advise you. If you are a frequent visitor to etc.venues, please remember to update the password for each visit. (In Apple or Windows 10 devices – please “forget” the network; reselect the etc.venues network and enter the password to access) CAR PARKING FACILITIES NEAR VENUE (EC1A 4HD) D C B A Updated January 2019 Return to Page-1 P a g e | 8 Name Aldersgate Street West Smithfield Euro Car Parks Legion Parking Services Address 158-170 Aldersgate EC1A 9DS EC1M 6BQ EC2Y 8HQ Street, EC1A 4HY Distance from 2 mins 4 mins 6 mins 7 mins venue Disabled No Yes Yes Yes Bays? Open hours Mon-Sun 24h Mon-Sun 24h Mon-Sun 24h Mon-Fri 6:00-midnight LOADING BAY Please use the North Loading Bay located on Albion Way, EC1A 7EE (just off Montague Street), which is open 0700 – 1900 hours on weekdays. On arrival, please pass on the details of delivery or collection, to the security guard in the cabin at rear. The security would call one of our facilities team to collect/guide you to the venue. Please note: no vehicles to be left at the loading bay entrance longer than 20 minutes. GOODS LIFTS TO VENUE (Maximum weight capacity – 2500Kg) Goods lift 1 (@ loading bay) Goods lift 2 Height Width Depth Height Width Depth Door 2.1m 1.45m - Door 2.1m 1.45m - Cart 2m 2m 1.45m Cart 2.1m 1.8m 2m Updated January 2019 Return to Page-1 P a g e | 9 Access to the venue is via two goods lifts. Goods lift 1 on the loading bay platform level would take you (one level) down to the Lower Ground floor. When you exit this lift, turn right, go past the four passenger lifts (not to be used for movement goods or trolleys); Goods lift 2 is situated just inside of the door, just before the end of the corridor. Take Goods lift 2 to the 1st floor (3 levels up) and turn left. etc.venues is through the automatic glass doors, located just around the corner. (Please see the lifts’ measurements in next page) Our facilities team would guide and assist you from the loading bay to the venue (on first floor). Please note the whole process could take up to 15 minutes each way depending on the demand on the goods lifts and how busy the venue. Please bear in mind etc.venues shall not be liable for any waiting charges, when planning the set up and de-rig schedule of events. Larger items that could not be fit into the one of the goods lifts may be brought up via the escalators from the north reception entrance in the front, only during outside of 0700 – 1900 hours, when the escalators will be stationary. This needs to be arranged in advance with the venue with all relevant information, as is unavailable otherwise or at short notice. Updated January 2019 Return to Page-1 P a g e | 10 DELIVERIES & COURIER COLLECTIONS We request that deliveries be made to the venue on Monday – Friday between 08:00 and 18:00; and be labelled clearly using the attached labels, for identification. Please arrange for the materials for your event to arrive no earlier than 1 day prior to your event and to be collected on the day after the end of the event, due to limited storage space. To ensure the safety and smooth handing over of your deliveries, we ask that all deliveries are labelled correctly using the label formats. COURIERS At the end of your event, if you are leaving any materials to be couriered back, please agree with your event manager prior to departure. We will verify the details of collection (name of person, company, address, number of items) with the collecting couriers before handing over these items. If shipping internationally, please attach all necessary documents including for customs clearance to your items – as couriers would not collect these from us in the lack of these documents. Also, large couriers (such as UPS, FedEx or DHL) use franchisees to move packages on their behalf who DO NOT provide us with the final destination details but only the order reference details. OUT OF HOURS ACCESS All deliveries and collection outside of 0800 – 1800 hrs, need to be arranged in advance with your event manager as the venue is not a 24hr operation. Additional costs may apply towards this and this needs to be arranged in advance. If you are a sponsor/exhibitor/supplier for an event at the venue, please consult your client or venue event manager. PLEASE NOTE: Whilst reasonable efforts are made to ensure safety and security of the equipment/deliveries, when in storage and assisting to move, ETC does not accept any liability for any theft or loss of or damage to your and/or any visitors’ property. Traffic wardens patrol the area and ETC are unable to offer any assistance in case of any parking violations or tickets. ETC will not be liable for any waiting charges incurred while delivering or collecting. We cannot accept liability for any loss or damage to items that are left onsite. Updated January 2019 Return to Page-1 P a g e | 11 OTHER SAFETY INFORMATION CLOAKROOM Venue is able to offer manned cloakroom (at an additional charge – please discuss with your event manager) to ensure the safety and security of your delegates’ belongings. Items are accepted into the cloakroom without liability; and etc.venues accept no liability for any lost or stolen items. SPONSORS & EXHIBITORS If your event includes sponsors, exhibitors and contractors, please let us know to share the access pack with them to ensure they are informed about the access to venue, loading bay etc. LOST & FOUND Any valuables and items of worth left behind, if found – would be stored in our lost and found box.