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Annual Report 2016 – 2017

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ANNUAL REPORT 2016 – 2017 ANNUAL REPORT 2016 – 2017 ANNUAL REPORT T H E P U L S E O F C O M M U N I C GCIS Head Office A T Tshedimosetso House IO N 1035 cnr Francis Baard and Festival Streets, E X C Hatfield, Pretoria E L L E N C Government Communication and Information System E IN GO VE The pulse of communication excellence in government RN ME NT RP330/2017 ISBN: 978-0-621-45884-8 TABLE OF CONTENTS Government Communication and Information System Annual Report 2016/17 Vote 46 https://www.youtube.com/user/GovernmentZA https://www.flickr.com/photos/governmentza/ www.instagram.com/governmentza https://www.facebook.com/GovernmentZA https://twitter.com/GCIS_Media 1 Annual Report 2016/17 The pulse of communication excellence in government Submission of the Government Communication and Information System (GCIS) 2016/17 Annual Report To the Minister of Communications, Ms Ayanda Dlodlo, MP. I have the honour of submitting to you, in accordance with the Public Finance Management Act (PFMA), 1999 (Act 1 of 1999), the GCIS’s Annual Report for the period 1 April 2016 to 31 March 2017. Ms Phumla Williams Acting Director-General (ADG) and Accounting Officer Date of submission: 30 August 2017 2 Government Communication and Information System The pulse of communication excellence in government TABLE OF CONTENTS PART A: GENERAL INFORMATION 4 5. TRANSFER PAYMENTS 62 1. DEPARTMENT GENERAL INFORMATION 5 6. CONDITIONAL GRANTS 63 2. LIST OF ABBREVIATIONS/ACRONYMS 5 7. DONOR FUNDS 63 3. FOREWORD BY THE MINISTER 6 8. CAPITAL INVESTMENT 63 4. DEPUTY MINISTER’S STATEMENT 8 5. REPORT OF THE ACCOUNTING OFFICER 10 PART C: GOVERNANCE 64 6. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF 1. INTRODUCTION 65 ACCURACY FOR THE ANNUAL REPORT 16 2. RISK MANAGEMENT 65 7. STRATEGIC OVERVIEW 17 3. FRAUD AND CORRUPTION 65 7.1 Vision 17 4. MINIMISING CONFLICT OF INTEREST 65 7.2 Mission 17 5. CODE OF CONDUCT 66 7.3 Values 17 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES 66 8. LEGISLATIVE AND OTHER MANDATES 18 7. PORTFOLIO COMMITTEES 66 9. ORGANISATIONAL STRUCTURE 20 8. STANDING COMMITTEE ON PUBLIC ACCOUNTS (SCOPA) 10. ENTITIES REPORTING TO THE GCIS 21 RESOLUTIONS 66 9. PRIOR MODIFICATIONS TO AUDIT REPORTS 66 PART B: PERFORMANCE INFORMATION 22 10. INTERNAL CONTROL UNIT 66 1. AUDITOR-GENERAL’S (A-G) REPORT: 11. INTERNAL AUDIT AND AUDIT COMMITTEES 67 PREDETERMINED OBJECTIVES 23 12. AUDIT COMMITTEE REPORT 69 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE 23 2.1 Service-delivery environment 23 PART D: HUMAN RESOURCE MANAGEMENT 72 2.2 Service Delivery Improvement Plan 25 1. INTRODUCTION 73 2.3 Organisational environment 29 2. OVERVIEW OF HUMAN RESOURCES 73 2.4 Key policy development and legislative changes 29 3. HUMAN RESOURCE OVERSIGHT STATISTICS 74 3. STRATEGIC OUTCOME-ORIENTED GOALS 29 4. PERFORMANCE INFORMATION BY PROGRAMME 30 PART E: FINANCIAL INFORMATION 108 4.1 Programme 1: Administration 30 1. REPORT OF THE AUDITOR-GENERAL 110 4.2 Programme 2: Content Processing and Dissemination 38 2. ANNUAL FINANCIAL STATEMENTS 114 4.3 Programme 3: Intergovernmental Coordination and Stakeholder Management 52 PART F: APPENDIX 182 https://www.youtube.com/user/GovernmentZA https://www.flickr.com/photos/governmentza/ www.instagram.com/governmentza https://www.facebook.com/GovernmentZA https://twitter.com/GCIS_Media 3 PART A: GENERAL INFORMATION 4 Government Communication and Information System The pulse of communication excellence in government 1. DEPARTMENT GENERAL EPMDS Employment Performance Management NCSF National Communication Strategy Framework INFORMATION Development System ERM Enterprise Risk Management NDP National Development Plan Physical address: GCIS Head Office EWD Employees with Disabilities NRF National Revenue Fund Tshedimosetso House, Foreign Correspondents’ Association OHS Occupational Health and Safety 1035 cnr Francis Baard FCA Personal Development Plan and Festiival Streets, GCF Government Communicators’ Forum PDP Public Finance Management Act Hatfield, Pretoria GCIS Government Communication and PFMA Information System PGA Press Gallery Association Postal address: Private Bag X745, Pretoria, South Africa, GCP Government Communication Programme PoA Programme of Action 0001 GSM Government Segmentation Model PPP Public-Private Partnerships Passenger Rail Agency of South Africa Switchboard: +27 12 473 0000/1 HCT HIV Counselling and Testing PRASA HoC Head of Communication PSETA Public Service Sector Education and Email: [email protected] Training Authority Website: www.gcis.gov.za HoD Head of Department PSM Public Sector Manager HR Human Resources PSR Public Service Regulations 2. LIST OF ABBREVIATIONS HRD Human Resources Development Q&As Questions and Answers AND ACRONYMS HRM Human Resource Management SABC South African Broadcasting Corporation HRP Human Resources Plan ADG Acting Director-General SADC Southern African Development Community IAA Internal Audit Activity South African National Editors’ Forum AFS Annual Financial Statements SANEF ICF Internal Communicators’ Forum South Africa Yearbook AG Auditor-General SAYB ICT Information and Communications Supply Chain Management Auditor-General of South Africa SCM AGSA Technology Standing Committee on Public Accounts Acquired Immunodefiency Syndrome SCOPA AIDS IM Information Management SETA Sector Education and Training Authority APP Annual Performance Plan IM&T Information Management and Technology SM Strategic Management Audit and Risk Committee ARC Information Management and Technology IM&T SC SMS Senior Management Service BCM Business Continuity Management Steering Committee SoNA State of the Nation Address CDW Community Development Workers IRC Information Resource Centre TB Tuberculosis CSA Communication Service Agency IT Information Technology TVET Technical and Vocational Education and DG Director-General Manco Management Committee Training Department of Communications DoC MP Member of Parliament UNISA University of South Africa Department of Planning, Monitoring and DPME MPAT Management Performance Assessment Tool Vuk Vuk’uzenzele Evaluation Vuk-app Vuk’uzenzele Application Department of Public Service and MTEF Medium Term Expenditure Framework DPSA Work Integrated Learning Administration WIL MTSF Medium Term Strategic Framework WSP Workplace Skills Plan EE Employment Equity https://www.youtube.com/user/GovernmentZA https://www.flickr.com/photos/governmentza/ www.instagram.com/governmentza https://www.facebook.com/GovernmentZA https://twitter.com/GCIS_Media 5 3. FOREWORD BY THE MINISTER Achievements in relation to policy directives and strategic outcome-related goals Government, through the GCIS, remains committed to empowering South Africans with relevant information that enables them to access government services to improve the quality and standard of their lives. The GCIS has enthusiastically been fulfilling this strategic and legislative responsibility by producing and disseminating relevant information to the target audience. This was achieved against tight budgetary constraints; internally all staff had to cope with budget cuts and limitations while the external environment in which the department operated grew more demanding. An increase in political activity and greater civil-society activism over a range of issues created a fast-moving and complex communication space. The sluggish economic growth, international ratings downgrade, higher unemployment and challenges around crime contributed to a difficult environment in which government communication had to function. Through this heightened and challenging environment, the GCIS had to work much harder to ensure government’s voice was prominent and that government campaigns were still effectively implemented. Through our coordination of the Izimbizo outreach programme we ensured unmediated, face- to-face communication, which saw government officials and political principals interacting directly with the public to listen to their fundamental concerns, especially about service- delivery issues. The department continues to build and to sustain partnerships with strategic stakeholders, including the media, in order to accentuate its mandate. During the period under review, the GCIS provided strategic leadership and communication support in the planning and implementation of major government campaigns across all clusters. This forms part of our major task in our broader endeavour to foster effective and efficient communication at all levels. Through its provincial and district offices, the department has been able to assist national, provincial and local government principals in implementing a significant number of events. In addition to cluster media briefings, the department also facilitated media briefings on various campaigns and key issues. The department’s in-house media bulk-buying service has contributed to government achieving a significant saving on advertising costs. Ms Ayanda Dlodlo, MP Minister of Communications 6 Government Communication and Information System The pulse of communication excellence in government The department’s overall performance can be ascribed to the exceptional Once approved by Cabinet, the Government Communication Policy will help leadership of its management team, complemented by the spirit of dedication establish norms and standards to professionalise and strengthen the government and cooperation that prevails among staff members. communication system to ensure that it is well-integrated, better coordinated and professional, and allows for citizens to interact with government. Challenges for the financial year under review
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