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Scouts Field Campsite: Venue Hire Fees, Inclusions & Conditions 2020

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Scouts Field Campsite: Venue Hire Fees, Inclusions & Conditions 2020 Scouts field campsite: Venue hire fees, inclusions & conditions 2020 Location: Behind the May Hill Village Hall, All Saints Rd, May Hill, Longhope, Gloucestershire, GL17 0NL Description: The scout’s field is a 1 acre field located 100m behind the May Hill village hall, on May Hill- a small hamlet located on the Gloucestershire/ Herefordshire border, a short distance off the A40 between Gloucester and Ross-on-Wye. The campsite is surrounded by woodland and fields and lined with veteran oak trees, and a 30minute walk from the iconic summit of May Hill, which can be seen from all over Gloucestershire and Herefordshire, and as far away as Wales. The field has been used as a campsite by the local scout’s group since the 1950’s. It is used by several other youth and community organisations throughout the year, and as of April 2020, it will be available for events, private camping and venue hire. May Hill Woodlands Ltd www.mayhillwoodlands.com May Hill, GLOS, GL17 0NL/ Ph: +44 (0)1452 831 279/ e: [email protected] Inclusions: The field includes an old stone barn which is fitted out with a kitchen, and gas stove. It does not have an electricity connection, but it is wired up for a generator. The barn contains the following: 6 x long tables 2 x white boards 3 x small tables 2 x moving trolleys 72 x chairs 1 x fridge (relies on generator connection) 7 x benches 1 x first aid kit. 1 x log burning woodstove 1 x sink with mains water connection. (cold Kitchen ware and cookware for up to 30. water only 2 x rubbish bins The field has 1-acre space for camp pitches, and can easily accommodate up to 40 overnight visitors. More can be accommodated if portable toilets are brought in (around 1 toilet per 20 people). On-site parking for 12 cars is available. There is a fire pit with seating and fire wood store. It has a small amenities area which includes: 2 x shower cubicles with gas hot water 2 x hand basins 2 x dry composting toilets 1 x double urinal The scouts field campsite is available for venue hire from the Easter holidays to the October term break, at the rates laid out in the table below. It is closed the remainder of the year. VENUE HIRE (exclusive use): Private hire/ commercial rate Term time Weekend: Set up Friday and pack down Monday £350 Week day: 24 hr block including pack down and set up £100 Full week: 7-day x 24 hr block £500 School Weekend: Set up Friday and pack down Monday £500 holidays Week day: 24 hr block including pack down and set up £150 Full week: 7-day x 24 hr block £800 *Charity organisations qualify for a further discount, which we can negotiate on a sliding scale from pro-bono to a 25% discount. May Hill Woodlands Ltd www.mayhillwoodlands.com May Hill, GLOS, GL17 0NL/ Ph: +44 (0)1452 831 279/ e: [email protected] CAMPING FEES (shared use of the facilities) Term time £10 per adult per night/ Children under 12 for free School £15 per adult per night/ Children under 12 for free holidays *Dogs by arrangement with management Conditions 1. For community events, a bond of £500 will be paid for use of the space, that is fully refundable if the space is left undamaged, clean and tidy. 2. Rubbish and lost property must be removed from the site. 3. Chairs, tables and kitchen equipment must be returned to where it came from. A cleaning/ maintenance fee of £15 per hour will be deducted from the bond if the site is left untidy or unclean. Any damaged items will also be deducted from the bond at standard retail price. If discarded items are left on site, a disposal fee will also be charged. Disclaimer These rates and conditions are current for the 2020 year, and are subject to incremental price increases beyond. May Hill Woodlands Ltd www.mayhillwoodlands.com May Hill, GLOS, GL17 0NL/ Ph: +44 (0)1452 831 279/ e: [email protected] .
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