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Tele: 04985-225073 Reply Should Be Addressed INS Zamorin to The 1 Tele: 04985-225073 Reply should be addressed INS Zamorin to the Commanding Officer Ezhimala Naval Academy PO Kannur District. Kerala - 670 310 Quoting: 449/06/ZAM/EP/VICT/10 21 May 19 M/s___________________ ______________________ ______________________ INVITATION OF ONLINE BIDS THROUGH DEFENCE PROC. PORTAL (defproc.gov.in) ANNUAL RATE CONTRACT FOR SUPPLY OF FOWL/ CHICKEN DRESSED B/F AT INS ZAMORIN EZHIMALA FOR THE PERIOD FROM 01 JUL 2019 TO 30 JUN 2020 REQUEST FOR PROPOSAL (RFP) No. 449/06/ZAM/EP/VICT/05 DATED 21 May 19 Dear Sir(s), 1. On behalf of the President of India, tender for supply of FOWL/ CHICKEN DRESSED B/F at INS Zamorin, Ezhimala for the period from 01 Jul 2019 to 30 Jun 2020 is invited by the Commanding Officer, INS Zamorin, Ezhimala, Kannur, Kerala. The date of commencement of the contract is provisional and is subject to change which notified in the Acceptance of Tender (IAFZ 2124). The tenders will be received up to 1500 hours on 13 May 19. You should fill in IAFZ-2120 (enclosed herewith) and upload the same duly signed. 2. The address and contact numbers for sending Bids or seeking clarification regarding this RFP are given below: - (a) Bids / queries to be address to: - The Commanding Officer, (for Logistics Officer), INS Zamorin, Naval Academy P.O., Ezhimala, Kannur Dist., Kerala 670 310. (b) Postal Address for sending Hardcopy of EMD in original and other queries are to be addressed to : - The Commanding Officer (for Logistics Officer), Indian Naval Academy, PO Naval Academy, Kannur Dist, Kerala – 670 310. (online bids should submit through Defence Procurement (DPP) Portal www.defproc.gov.in only. Manual Bids will not be accepted) (c) Name / Designation of the contact personnel:- Lt Commander Arijit Pani, Dy. Logistics Officer, INS Zamorin, Naval Academy PO, Kannur Dist., Kerala-670 310. (d) Telephone numbers of the contact personnel: - 04985 225069 2 (e) E-mail IDs of contact personnel: [email protected] (f) Fax Number: 04985 225068 3. This RFP Is divided in five parts as follows: (a) Part I – Contains General Information and Instructions for the Bidders about the RFP such as the time, place of submission and opening of tenders, Validity period of tenders, etc. (b) Part II – Contains essential details of the items / services required, such as the Schedule of Requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and Consignee details. (c) Part III – Contains Standard Conditions of RFP, which will form part of the contract with the successful Bidder. (d) Part IV – Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder. (e) Part V – Contains Evaluation Criteria and format for Price Bids. 4. This RFP is being issued with no financial commitment and Buyer reserves the right to change or vary any part thereof at any stage. Purchaser also reserves the right to withdraw the RFP should it be so necessary at any stage. 5. Contract Operating Authority. The Contract will be operated by The Commanding Officer, INS Zamorin on behalf of the President of India and will be referred to as Buyer. The Contractor will be referred to as Seller. 3 PART I - GENERAL INFORMATION 1. Critical Dates. The critical dates with respect to the RFP No. 449/06/ZAM/EP/VICT/05 dated 21 May 19 are tabulated below: - Ser Description Details (a) Published Date 21 May 2019 at 1800 Hrs (b) Bid Document Download/Sale start date 21 May 2019 at 1800 Hrs (c) Clarification Start Date 21 May 2019 at 1800 Hrs (d) Clarification End Date 28 May 2019 at 1700 Hrs (e) Bid Submission Start Date 28 May 2019 at 1700 Hrs (f) Bid Submission End Date 13 Jun 2019 at 1500 Hrs (g) T Bid Opening Date 15 Jun 2019 at 1000 Hrs 2. Last date and time for depositing the Bids: On 13 Jun 19 at 1500 Hrs. The bids should to be submitted online on www.defproc.gov.in and hard copy of EMD also be deposited by 1500 Hrs on 13 Jun 19. The responsibility to ensure this lies with the Bidder. 3. Manner of depositing the Bids The tenders will be received on two bid system ie. Technical bids & Commercial bids online only. Offline bids will be rejected. Bidders have to quote on www.defproc.gov.in only. The Scanned copy of relevant documents as mentioned in Part I, Para 4 of RFP duly digitally signed by the legal owner of the firm or the person authorized by him to do so be uploaded in CPP Portal by the bidder respectively. The hardcopies of EMD in original along with covering letter printed on firm's letter head duly signed and stamped should be either dropped in the Tender Box marked as INS ZAMORIN “ANNUAL RATE CONTRACT FOR SUPPLY OF FOWL/ CHICKEN DRESSED B/F AT INS ZAMORIN, EZHIMALA FOR THE PERIOD FROM 01 JUL 19 TO 30 JUN 2020.” placed inside Payyanur Gate, INS Zamorin, Ezhimala or send by registered post at the address given above so as to reach by the due date and time. Late tenders will not be considered. No responsibility will be taken for postal delay or non-delivery / non-receipt of Bid documents. Late submission of hardcopies of EMD in original along with covering letter printed on firm's letter head duly signed and stamped will render rejection of Bids. Bids sent by FAX or e-mail will not be considered. 4 Submission of online Bids at www.defproc.gov.in Bids with relevant supporting documents indicated in this RFP are to be uploaded in Central Public Procurement (CPP) Portal (i.e. www.defproc.gov.in). Non adherence to the same will be considered as non- 4 acceptance of all terms and conditions by the firm and the bid is liable to be rejected. Details of documents to be uploaded are as follows: - (a) Cover No. 1 (Type: Fee/PreQual/Technical) (i) Description: Scanned copy of C overing letter printed on firm's letter head: - Covering letter printed on firm's letter head signed and stamped is to be uploaded in .PDF format in this cover duly digitally signed by the legal owner of the firm or the person authorized by him to do so. (ii) Description: Scanned copy of Tender Documents (RFP) signed on all pages: - Scanned copy of complete set of Tender Documents (RFP) signed and stamped on all pages is to be uploaded in .PDF format in this cover. The document in .PDF format should be digitally signed by the legal owner of the firm or the person authorized by him to do so. - (iii) Description: Scanned copy of Specifications (209B) as per Defence Food Specification 2012. Scanned copy of Specification at Appendix ‘A’ duly completed and stamped is to be uploaded in .PDF format should be digitally signed by the legal owner of the firm or the person authorized by him to do so. (iv) Description: Scanned copy of Work Experience: - Scanned Copy work experience in terms of minimum three similar kind of contracts in the last five years is to be uploaded in .PDF format in this cover duly digitally signed by the legal owner of the firm or the person authorized by him to do so. (v) Description: Scanned copy of EMD or EMD Exemption Certificate: - Scanned copy of EMD (wherever applicable) is to be uploaded in .PDF format in this cover duly digitally signed by the legal owner of the firm or the person authorized by him to do so. In case the firm is exempted from paying EMD, proof of exemption of EMD as per Para 19 of Part I of RFP is to be uploaded in .PDF format in this cover in lieu of EMD duly digitally signed by the legal owner of the firm or the person authorized by him to do so. (vi) Description: Scanned copy of GST Registration Certificate. Scanned copy of GST Registration Certificate is to be uploaded in .PDF format in this cover duly digitally signed by the legal owner of the firm or the person authorized by him to do so. (vii) Description: Scanned copy Fixed Property/Assets of Bidders. Scanned Copy of proof of Fixed Property/Assets of Bidders or solvency certificate is to be uploaded in. PDF format in this cover which is to be duly digitally signed by the legal owner of the firm or the person authorized by him to do so. (vii) OEM/ Manufacturer’s certification for adherence to tender specification. (viii) Inspection report from EIA agency, Ministry of Commerce, Kochi. Inspection report of 10 samples of OEM of size as delivered. 5 (x) Dealership certificate for the dealer from OEM/ Manufacturer. (xiii) Evaluation of Bids: (a) The OEM’s factory inspection certification/ FSSAI Licence. (xi) Description: Price Bid/BOQ. Bill of Quantity (BOQ) named as 'Price Bid Format’ available in .xls format be downloaded from www.defproc.gov.in Same is to be dully filled and post successfully validation to be uploaded in .xls format only. (Bidders are requested to comply the instruction before uploading the BOQ) 5 Depositing Hard Copy of Bids: - In addition to online submission of Bids, the bidder should also deposit hard copies of the EMD in original within the Last date and time for depositing the Bids. Bids are to be kept in sealed cover subscribing " ANNUAL RATE CONTRACT FOR SUPPLY OF FOWL/ CHICKEN DRESSED B/F AT INS ZAMORIN EZHIMALA FOR THE PERIOD FROM 01 JUL 19 TO 30 JUN 2020” along with RFP No., Date of opening Tender and Name of Firm to avoid the Bid being declared invalid.
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