Notice of Meeting

Civic Offices, Leigh Road, Eastleigh SO50 9YN

2000/01 Community Safety Preventing Crime and Disorder 2002/03 Fostering Business Growth 1 May 2008 2008/09 Tackling Climate Change

NOTICE OF MEETING

EASTLEIGH LOCAL AREA COMMITTEE will meet on Tuesday, 13 May 2008 beginning at 7:00 pm in the Civic Offices, Leigh Road, Eastleigh SO50 9YN

TO: All Members of Eastleigh Local Area Committee

Staff Contacts: Amy Randall, Democratic Services Officer Tel: 023 8068 8155 Email: [email protected]

John Gasson, Area Co-ordinator Tel: 023 8068 3369; Email: [email protected]

RICHARD WARD Head of Legal and Democratic Services ______

Copies of this and all other agendas can be accessed via the Council's website - http://www.eastleigh.gov.uk/meetings as well as in other formats, including Braille, audio, large print and other languages, upon request.

Members of the public are invited to speak on general items at the start of the meeting, and on individual agenda items at the time the item is discussed. To register please contact the Democratic Services Officer above.

AGENDA

1. Public Participation

2. Minutes (Pages 1 - 6) To consider the Minutes of the meeting held on 8 April 2008.

3. Apologies

4. Declarations of Interest

5. Presentation on Planning Guidelines

6. Planning Application - 42 Kipling Road, Eastleigh (Pages 7 - 16)

F/08/61944 - Amended description: conversion of existing property into 2no. flats comprising 1no. 3-bed flat and 1no. 2-bed flat, incorporating single storey side and rear extensions, with associated parking.

7. Planning Application - Nightingale Centre, Nightingale Avenue, Eastleigh (Pages 17 - 30) F/08/62207 - Erection of 33 flats within 2 blocks of 2, 3 and 4 storeys, including associated refuse and cycle storage, car parking and alterations to existing access off Nightingale Avenue.

8. Planning Application - Southampton International Airport, Wide Lane (Pages 31 - 40) Q/08/62482 - Consultation under Part 18 of the Town and Country Planning (General Permitted Development Order) 1995 – 2 storey extension to the multi- storey car park.

9. Planning Application - High Street, Eastleigh (Pages 41 - 46)

F/08/62490 - Change of use and relocation of existing outdoor market on Saturdays from 6am to 6pm on High Street and corner of Wells Place.

10. Planning Appeals The Head of Legal and Democratic Services to report that the following appeal has been lodged:-

F/07/61351 - 127 Pitmore Road, Allbrook - Appeal against refusal of application for the erection of single storey rear extension raising and altering roof to form chalet bungalow.

11. Appointments to Outside Bodies (Pages 47 - 58) Age Concern, Eastleigh Barton Peveril Liaison Group Cranbury Community Centre Crestwood Management Committee Eastleigh College Liaison Committee Eastleigh Town Centre Partnership Lakeside Country Park Users Group Pavilion On The Park (formerly the Nightingale Centre) The Capital Management Committee The Hub University Of Southampton (Wide Lane Sports Facilities - User Advisory Group)

12. Appointments to Sub Groups and Regulatory Panel Eastleigh Residents Parking Working Group

Current representatives: Cllrs Irish, Davies Dear, Luffman, Head, Moore, Norgate and Sollitt.

Eastleigh Strategic Partnership Middle Group – one representative to be appointed (To attend approximately 3 meetings a year alongside representatives from a number of agencies within the Borough. The role of the group is to ensure the delivery of outcomes identified in the Community Plan).

Regulatory Panel – to deal with Licensing issues not covered by the Licensing Act 2003 or Gambling Act 2005.

13. Appointments to Eastleigh Museum Joint Management Committee Current Representatives are Councillors W Irish, P Luffman and Mrs M Sollitt.

14. Minutes of meeting Wednesday, 9 April 2008 of Eastleigh Museum Joint Management Committee (Pages 59 - 62)

15. Allbrook Farmhouse Appeal (Pages 63 - 64)

16. Financial Monitoring and Expenditure (Pages 65 - 68)

DATE OF NEXT MEETING Tuesday, 17 June 2008 at 7:00 pm in the Civic Offices, Leigh Road, Eastleigh SO50 9YN

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EASTLEIGH LOCAL AREA COMMITTEE

Tuesday, 8 April 2008 (7:00 pm – 10:00 pm)

PRESENT:

Councillor Thomas (Chairman); Councillors Davies-Dear, Head, Irish, Luffman, Moore, Norgate, Mrs Sollitt and Wall

______

RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)

1. PUBLIC PARTICIPATION

Sam Snook spoke with regard to the Town Centre. He felt that the Town Centre bins were not being emptied and that the waste was being strewn across the Town Centre. He had complained to Environmental Health.

Marion Garrett spoke to the Committee about the development at South Street. There were complaints about the times that the site staff were working, the noise and dust and that residents had not had access to their garages for the last 18 months. The Chairman advised Mrs Garrett that he would raise the matter with the Head of Development Control who would respond in writing.

2. SOUTHAMPTON ROAD - HIGHWAY WORKS

The Chairman invited Hampshire County Council’s officers to introduce themselves and give their presentation. He reminded the Committee and members of the public present that the debate of the Southampton Road maintenance programme was a scrutinising function as this was a County Council decision and Eastleigh Borough Council had no part in the presentation or outcome of the debate.

Chris Lait, Area Director, Syd Sadro and Dave Brown gave a presentation that provided an overview of the planned maintenance works to Southampton Road. They gave information on the separate work sections, the construction timetable and the consultation process that had taken place to date. The maintenance work would include the strengthening and resurfacing of the existing carriageway; new road markings and signage; new and improved drainage and curb replacement. The works would be divided into 3 work sections and would commence in June 2008 and be completed by 1 November 2008.

Local residents raised concerns over:

• whether the Chickenhall link road could be used/opened instead; • air pollution being created by stationary traffic; • the length of time the works would take;

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• the possibility of night work to speed the works up; • whether there were plans in place if accidents took place on the motorway and diversions needed to be routed through Eastleigh; • the public consultation process; • whether the emergency services had been consulted about diversions and road closures; • whether plans were in place to deal with possible rat runs through residential areas; • whether information could be given about other possible forms of transport; • whether the parking bays on Southampton Road would be replaced during the works.

Local business representatives raised concerns over:

• the maintenance works clashing with the Christmas trade by not being completed by 1 November 2008; • signage on motorways; • the consultation process particularly in respect of local businesses and transport agencies and the Swan Centre Management; • there would be major disruption to all bus routes; • whether there was a compensation scheme for bus companies as there was with railways;

Dee Buffone, Swan Centre Manager, presented the Chairman with a petition on behalf of the Town Centre Partnership that requested that any unfinished works be suspended in mid October and recommenced January 2009 to allow businesses to trade over the Christmas period with unimpeded access.

Members agreed that the works had to be done as Southampton Road was in a bad state of disrepair. They felt the maintenance programme needed to be well organised and managed and that to aide local businesses with the Christmas trade the works needed to be completed by 1 November 2008. Members raised concerns over the local bus service being affected, the effect of traffic created by local schools and colleges; the co-ordination with other road works in the area and the consultation process that had taken place.

Hampshire County Council responded to the issues raised as follows:

• due to the budget process the advance of the scheme was only assured in February-March 2008 although it had been planned for 12 months; • the timing of the works had been considered carefully in co- ordination with other works in Eastleigh and across Hampshire; • the Chickenhall link road had been a proposal for many years and was still subject to a decision, however, Southampton Road would still need to be repaired;

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• pollution was a matter outside of the maintenance scheme and would be considered as part of the Town Action Plan; • gridlock, rat running and accidents were difficult to predict until the maintenance work had commenced. Local residents were assured that this would be investigated regularly to ensure safety on all roads; • signage would be erected on both directions of the M27 and M3 to show diversion routes; • in case of accidents the diversion routes had been agreed by the Highways Agency; • it was confirmed that buses would have access to Upper Market Street throughout the maintenance works; • the section of works that incorporated the parking bays on Southampton Road was no longer part of the scheme and would be completed at a different time; • it was confirmed that the contract positively encouraged maximum working times but had to be considerate in residential areas, the hours of work were a matter for the contractors; • the road had to be closed due to the width of it making it impossible to maintain a safe working distance whilst keeping traffic flowing; • officers were working closely with Eastleigh Borough Council’s Environmental Health department in order to keep pollution, noise and dust to a minimum.

In conclusion County Council officers assured the Committee, local business representatives and residents that the scheme would be of the highest quality with the minimum amount of disruption possible. The scheme would be well managed and there would be an officer available on site to deal with complaints and issues of safety. The Chairman thanked the County Council officers for attending the meeting and answering questions from the public and the Committee.

(NOTE: 15 residents and local business representatives spoke with regard to the maintenance programme, a letter from Chris Huhne MP was read out by the Chairman and County Councillor Colin Davidovitz spoke on behalf of Hampshire Action Team.)

3. MINUTES

RESOLVED -

That the Minutes of the meeting held on 4 March 2008 be confirmed and signed by the Chair as a correct record.

4. DECLARATIONS OF INTEREST

Members were invited to declare interests in relation to items of business on the agenda. Any interests declared are recorded in the relevant minute below.

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5. PLANNING APPLICATION - 42 KIPLING ROAD, EASTLEIGH

This item was deferred to the next meeting for clarification on the measurements of the site.

6. PLANNING APPEALS

The Head of Legal and Democratic Services reported that the following appeals had been lodged:-

F/07/61454 - Beatrice Royal Art Gallery, Nightingale Avenue, Eastleigh – Appeal against refusal to construct a block of 34no. 2 bedroom flats (up to 4 storeys) with 45 car parking spaces, amenity space, landscaping and vehicular access from Nightingale Avenue following demolition of existing art gallery building and 2 semi-detached houses.

F/07/60952 - 2 St Catherine’s Road, Eastleigh - Appeal against refusal of erection of detached 2 bed dwelling house with associated car parking.

F/07/61503 - 183 & 185 Twyford Road, Eastleigh - Appeal against refusal of application for the erection of 1 no 3 bed detached dwelling.

RESOLVED -

That the report be noted.

7. PRYSMIAN (FORMERLY PIRELLI) PHASE 2, EASTLEIGH - DEVELOPMENT BRIEF

Consideration was given to the report of the Head of Regeneration and Planning Policy that gave an overview of the Prysmian Phase 2 Development Brief and the process that it would follow. The Development Brief aimed to ensure that the development of the Prysmian (Pirelli) Phase 2 site met the Council’s objectives for the site.

The Development Brief had been subject to public consultation including exhibitions (at the Cranbury Centre and the Swan Centre) which were visited by 254 people. The report summarised the responses received during the public consultation and the amended brief was presented to the Committee.

Members were informed of some minor amendments made by Cabinet at the meeting on 3 April 2008 and of one significant addition for the inclusion of financial contributions for the provision of a part time community worker during the development of the site.

Members were made aware of some issues raised by local residents of a free pest control service due to the migration of rats after demolition; the

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height of buildings being kept to two storey around the periphery of the site; tree screening to aide with loss of privacy; the situation with tree preservation orders on the site and whether funding could be found for the repair of damage to roads caused by heavy construction traffic. Members agreed that these issues should be raised with Cabinet and the Head of Regeneration and Planning Policy in order that they be considered when the final draft of the Development Brief was completed.

RESOLVED -

That the Head of Regeneration and Planning Policy, in consultation with the Leader of the Council and the Chairman of Eastleigh Local Area Committee, address the following issues as part of the Development Brief; pest control, 2 storey buildings around the periphery of the site, screening trees, TPO’s and funding for repair to damaged roads caused by heavy construction traffic.

(NOTES: (1) Three members of the public spoke with regard to this item. (2) Councillors Irish and Moore declared an interest and left the room.)

8. MOTION FROM COUNCILLOR IRISH - PARKING IN KIPLING ROAD

The Committee considered the following Motion from Councillor Irish:

(1) That officers investigate the concerns expressed by residents of Kipling Road and the Closes leading off of it about the volume and speed of traffic and the results received from a recent resident’s survey, which identified blocking Kipling Road at various points.

(2) That officers investigate the possibility of a residents parking zone in Kipling Road as soon as possible. RESOLVED – That the Motion be adopted. (NOTE: Two members of the public spoke with regard to this Motion.)

9. REPORT FROM THE DRAINAGE SUB-GROUP (VERBAL REPORT)

The Chairman reported that the Drainage Sub-Group had met once to discuss the drainage issues in the Eastleigh area and that they had asked for a Southern Water Representative to be present at the next meeting.

10. FINANCIAL MONITORING AND EXPENDITURE

Consideration was given to the report of the Area Co-ordinator that contained recommendations for expenditure from the Committee’s capital and revenue budgets.

A paper was tabled at the meeting that contained a further recommendation to fund improvements to the front doors, the heating

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system and to enable disabled access to the toilets of the 14th Scout Group Headquarters.

RESOLVED -

(1) That Developers Contributions’ of £5,000 be allocated for the cost of signs, road markings and TRO advertisement costs associated with an experimental Traffic Regulation Order in Magpie Lane and Nightingale Avenue;

(2) That Developers Contributions of £1,662 be allocated for the cost of additional signage and bollards associated with the relocation of the Market to High Street, Eastleigh;

(3) That the re-allocation of Corporate Capital receipts at North End Copse for a number of necessary improvements instead of provision of a Multi Use Games Area (MUGA) be agreed;

(4) That revenue budget of £3,500 per annum be allocated to cover the maintenance costs of the additional facilities being provided at Grantham Green;

(5) That Developers Contributions of £17,447 be allocated for a feasibility study and towards the cost of provision of a new electrical system to the Bandstand and Public Address system at Leigh Road Recreation Ground; and

(6) That £9,000 of corporate receipts be used to fund improvements to the 14th Scout group HQ.

DECLARATIONS OF INTEREST Declarations of interest were made as follows:

Minute Title Member Reason Prysmian (Formerly Councillor Irish Lives in Chadwick Pirelli) Phase 2, Road Eastleigh - Development Brief Prysmian (Formerly Councillor Lives in Tennyson Pirelli) Phase 2, Moore Road Eastleigh - Development Brief

M3536

6 Agenda Item 6

13/05/2008

APPLICATIONS RECOMMENDED FOR DECISION

EASTLEIGH Tuesday 13 May 2008 Case Officer Steve Nangreave

SITE: 42 Kipling Road, Eastleigh, Hants, SO50 9EE

Ref. F/08/61944 Received: 07/01/2008 (03/03/2008)

APPLICANT: Mr Robert Mulcahy

PROPOSAL: Amended description: Conversion of existing property into 2no. flats comprising 1no. 3-bed flat and 1no. 2- bed flat, incorporating single storey side and rear extensions, with associated parking.

AMENDMENTS: Amended Plans received 17 March 2008

RECOMMENDATION:

Subject to the applicant entering into a legal agreement to secure contributions relating towards off site public open space, social and recreational facilties and road traffic reduction measures in the local Eastleigh area.

PERMIT

CONDITIONS AND REASONS:

(1) The development hereby permitted must be begun within a period of three years beginning with the date on which this permission is granted. Reason: To comply with Section 91 of the Town and Country Planning Act 1990.

(2) The materials to be used must match as closely as possible, in type, colour and texture, those on the existing building. Reason: To ensure a satisfactory visual relationship of the new development to the existing.

(3) Before the development commences, or by such later date as the Local Planning Authority may determine, a landscape scheme comprising

7 planting, details of hard surfacing and means of enclosure must be submitted to, and approved in writing by the Local Planning Authority. Such a scheme must include a planting specification and schedule, and shall indicate the position, size, number, planting density and species of shrubs and trees. A seed or turf specification must be provided for areas to be grassed. The planting scheme must include details of phasing, timing and provision for management and maintenance during the first ten years from the date of planting. Reason: To ensure that the appearance of the development is satisfactory.

(4) The landscape scheme must be completed within 12 months of the occupation of the adjoining dwellings, or by such later date as the Local Planning Authority may determine. Any trees or plants which die during the first five years must be replaced during the next planting season. Reason: To ensure that the appearance of the development is satisfactory.

(5) No development shall take place until drawings detailing the following have been submitted to and agreed in writing by the Local Planning Authority:

a. layout of amenity area; b. details of cycle and bin storage. Development shall be carried out in accordance with the approved details. Reason: In the interests of the occupiers of the units and the provision of cycle/bin storage.

(6) Details of the proposed treatment of the site boundaries must be submitted to and approved in writing by the Local Planning Authority and the approved measures must be implemented by a date to be agreed with the Local Planning Authority. Reason: In the interest of amenity.

(7) Detailed proposals for the disposal of foul and surface water shall be submitted to and approved in writing by the Local Planning Authority before the commencement of the development hereby permitted. The approved details shall be fully implemented before the building hereby approved is occupied. Reason: To ensure satisfactory provision of foul and surface water drainage.

(8) No construction or demolition work must take place except between the hours 0800 to 1800 Mondays to Fridays or 0900 to 1300 on Saturdays and not at all on Sundays or Bank Holidays. Reason: To protect the amenities of the occupiers of nearby dwellings.

(9) No burning of materials obtained by site clearance or from any other source to take place on this site during the construction and fitting out process without the prior written consent of the Local Planning Authority. Reason: In the interests of amenity.

8 (10) The access, including any footway crossing must be constructed in accordance with details to be approved by the Local Planning Authority. The permission does not authorise the undertaking of any works involving excavations in the carriageway, footway or verge. A road opening permit should be obtained from Hampshire County Council at Hampshire Highways, Eastleigh Civic Offices, Leigh Road, Eastleigh SO50 9YN. Reason: To provide satisfactory access.

(11) The development hereby permitted must not be brought into use until the areas shown on the approved plan for the parking of vehicles shall have been made available and surfaced and the areas must be retained for the purpose of parking cars. Reason: In the interests of highway safety.

(12) Measures to be submitted to and approved in writing by the Local Planning Authority, to prevent mud being deposited on the public highway by vehicles leaving the site must be implemented during the whole of the construction period. No vehicle shall leave the site unless its wheels have been sufficiently cleaned to prevent mud being deposited on the public highway. Reason: In the interests of highway safety.

Note to Applicant: It is considered that, subject to compliance with the conditions and any obligations attached to this permission, the proposed development is acceptable because it will not materially harm the character of the area, the amenity of neighbours or highway safety, and it is in accordance with the policies and proposals of the development plan, as listed below, and after due regard to all other relevant material considerations the local planning authority is of the opinion that permission should be granted.

The following development plan policies are relevant to this decision and the conditions attached to it:

Eastleigh Borough Local Plan Review 2001-2011 [28.ES 34.ES 45.ES 59.BE 72.H 85.H 100.T 147.OS & 191.IN]

Note to Applicant: This planning permission does not convey the right for the development to encroach over, under or on land, which is not within your ownership, without the consent of the landowner

Report:

This application has been referred to Committee at the request of Councillors Moore, Davis-Dear and Irish, who wish the scheme to be determined by the Eastleigh Local Area Committee.

9 The site and its surroundings

1. The application site is situated on Kipling Road which is located approximately one kilometre west of Eastleigh town centre. In particular, number 42 Kipling Road is located on the south side of the road between Bridges Close and Masefield Close.

2. Kipling Road consists of inter-war/immediate post-war housing, with regular facades, double bay windows, and hipped roofs with gables above bay windows. The houses have brick/render walls with tiled roofs. The area demonstrates the impact of the motor car with numerous examples of the original enclosed front garden area being replaced by hard standings served by dropped kerbs accessing Kipling Road.

3. Officers in conjunction with the applicant have accurately surveyed the external dimensions of the dwelling. The existing house having a gross floor area of 100.30 square metres, in addition a single storey outcrop has an area of 12.39 square metres, giving a grand total of 112.69 square metres.

Relevant planning history

4. The following planning applications are pertinent to this site.

F07/61467 Single storey side and rear extension and conversion of existing dwelling into 2 no. 1-bed flats and 1 no. 2-bed flat. 42 Kipling Road, Eastleigh Refused 4 January 2008

F/06/56699 Two storey side extension to provide conversion of existing house into 1 no. 2-bed flat and 1 no. 3-bed flat. 88 Kipling Road, Eastleigh Granted subject to Conditions 26 May 2006

Consultation responses

5. The Head of Regeneration and Planning Policy - local planning guidance is provided by the Eastleigh Local Plan Review (2001-2011). The following policies are most relevant to this application.

x Application site within Urban Edge x 28.ES – provision of recycling facilities (bin store shown) x 72.H – higher housing densities permissible in areas with good links to amenities. (Site in close proximity to town centre). x 85.H – flat conversions view to permit conversions of detached/semi-detached/end terrace properties over 100 square metres (floor area needs to be calculated). x 100.T – scheme to comply with parking standards (engineers to comment).

10 x 34. ES – use of sustainable construction methods (inform applicant). x 45.ES – sustainable drainage (condition permission). x 59.BE – design. Wrap around single storey extension not in keeping with other additions in the locality. Although the element that can be seen from the road appears to be no worse than other single storey side extension evident in Kipling Road. Parking could be viewed as obtrusive on the street-scene. x Supplementary Guidance: Residential Amenity in the Borough of Eastleigh 2002. Outdoor amenity space, communal space provided with flats should be determined by the local context but as a guide a minimum of 25 square metres per unit should be provided. Layout shows sufficient to meet standard. x Application site forms part of Character Area 14 of the Character Area Appraisals Eastleigh Supplementary Planning Document.

6. Whilst this proposal for flatted development is in an area of mainly single family occupation, it generally complies with the thrust of policy requirements which seek to increase housing densities in more sustainable locations. There are concerns about the visual impact of the proposal on the street-scene, although single storey side extensions are in evidence on other properties in Kipling Road, as are front gardens surfaced for parking. Whilst two off street parking spaces are shown the proposal is likely to place additional pressure on Kipling Road.

7. Holding objection on basis of confirmation of gross floor area meeting requirements of Policy 85.H, impact of addition and car parking on the character and appearance of the street-scene.

8. The Head of Transportation and Engineering – this is a high accessibility location and as a result the one parking space per unit is acceptable, cycle and bin storage provided. A Road Traffic Reduction Contribution required for additional 2-bed unit in accordance with HCC Developer Contributions Policy. No objection subject to the imposition of highway related planning conditions.

9. The Head of Environmental Health – no objection subject to the imposition of planning conditions to cover hours of construction work and no burning on site during the build-out period.

10. The Head of Housing Services – no objection. Having regard to the provisions of Part X of the Housing Act 1985 the first floor rear left bedroom to flat 2 does not meet the prescribed space standard for the minimum size of a bedroom as the floor area is less that 4.65 sqm. This would be more accurately described as a 1-bed flat.

11 Third Party Letters of Objection

11. This proposal has attracted nearly forty individual letters of objection that raise the following issues:

x extensions out of keeping x loss of parking space x over-development, cramped layout x potential for precedent x worsen current highway/parking problems x inadequate infrastructure, water, sewage, gas and electrical services x detrimental impact on neighbours current amenity x responsibility for maintenance x proposals destroy local character x devalue surrounding house prices x disturbance problems due to occupancy level x potential for works to impact on stability of adjoining houses x problems of smell and vermin due to bin storage areas x disturbance problems due to relationship of proposed habitable rooms to existing bedrooms x loss of much needed family housing x conveyance attached to sale of land stipulates houses x evidence house to be used for care home.

Assessment of Proposal Proposal

12. This application for full planning permission proposes the erection of a single storey ‘wrap around’ extension located on the side and rear elevations. In terms of dimensions the addition has a maximum height of 3.4 metres ridge height to 2.2 metres eaves height. The rear extension projects 4 metres into the rear garden. It is proposed the extended property is used to accommodate two flats with a three- bedroom unit at ground floor and a two bedroom unit above. Two allocated parking spaces are to be located forward of the property with the associated amenity area, bins and cycle storage to the rear.

Planning Policy

13. Section 38(6) of the Planning and Compulsory Purchase Act 2004 states:

14. “If regard is to be had to the development plan for the purpose of any determination to be made under the Planning Acts the determination must be made in accordance with the plan unless material considerations indicate otherwise”.

12 15. Accordingly, in planning policy terms the site is located within the urban edge as designated by the Eastleigh Borough Local Plan Review (2001-2011). Consequently the principle of extending the property is acceptable subject to the new development policies aimed at proposals respecting the surrounding character and appearance. In terms of the change of use to flats, Policy 85.H is of great importance providing criteria on which conversion to flat schemes are assessed.

Character and Appearance

16. Notwithstanding the extent of the additions to number 42 Kipling Road, due to the single storey nature and location to the rear and side of the property. This proposed development will not cause any unacceptable harm to the street-scene or the amenities of occupiers of nearby properties. Indeed along the length of Kipling Road there are examples of similar additions. The proposed extension will be successfully assimilated into the street-scene thereby according with Policy 59.BE of the local plan that requires new development to respect its host environment.

Flat Conversion

17. As highlighted, in planning policy terms with respect to properties being converted to flats, Policy 85.H is of prime importance.

18. This policy does not permit the conversion to flats of properties of less than 100 square metres or in mid-terrace locations. The application property is a semi-detached dwelling with a gross floor area of about 112 square metres. Thereby according with policy and responding to the holding objection forwarded by the Head of Regeneration and Planning Policy questioning the gross floor area.

19. Furthermore, the proposed frontage parking for two cars is typical of a number of hardstandings evident along Kipling Road. The front area of the application site will include an element of soft landscaping to reflect the surrounding enclosed front garden areas.

20. In terms of the criteria attached to Policy 85.H there is sufficient amenity space per unit located to the rear and will remain open communal space resembling a more traditional rear garden. There are no external structures proposed with the scheme and sufficient parking provision is provided. From the records available a similar flat conversion has occurred at number 88 Kipling Road. It is felt the combination of these two conversions would not adversely affect the character of the area or have unacceptable environmental, amenity or traffic implications or result in the significant loss of homes.

21. Due to the surrounding pattern of development the proposed parking spaces are within three metres of the proposed conversion. Whilst strictly speaking this breaches criteria (iii) of Policy 85.H, on balance

13 frontage parking reflects the surrounding car parking arrangements and occupiers of the conversion will be fully aware of these arrangements.

22. Accordingly, this proposal accords with all the relevant provisions of the local plan without causing any unacceptable harm to any interests of acknowledged importance.

Comment on representations received

23. This report has addressed the majority of issues raised by third party objectors. In terms of infrastructure issues a condition is recommended to request details of foul and surface water discharge. Other Statutory Undertakers have a duty to supply power to households. Appropriate provision for bin storage has been provided and occupiers will have the responsibility to ensure no rubbish overflow problems occur. The issue of the area being covered by a covenant restricting development solely to traditional two-storey housing is not a planning issue. There is no evidence that this dwelling is to be used for the purposes of a care home, requiring planning permission in its own rights.

Planning obligation /considerations

24. It is advised that in accordance with policies 100.T, 147.OS and 191.IN of the local plan, developer’s contributions are required and will be sought from the applicant.

Other material considerations

25. It is considered that there are no other material considerations to warrant a decision otherwise than in accordance with the Development Plan and legislative background.

Conclusion

26. It is consequently considered that this application should be approved subject to conditions.

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16 Agenda Item 7

EASTLEIGH Tuesday 13 May 2008 Case Officer Dawn Errington

SITE: Nightingale Centre, Nightingale Avenue, Eastleigh, SO50 9JA

Ref. F/08/62207 Received: 11/02/2008 (21/05/2008)

APPLICANT: Bellway Homes

PROPOSAL: Erection of 33 flats within 2 blocks of 2, 3 and 4 storeys, including associated refuse and cycle storage, car parking and alterations to existing access off Nightingale Avenue.

AMENDMENTS: Amended Plan received 28 April 2008

RECOMMENDATION:

Subject to the receipt of further information in respect of sustainable construction, drainage proposals and watercourse protection; to the consideration of views of consultees and to the applicants entering into a S106 legal agreement to provide: 1. Integrated transport contributions; 2 Traffic Restriction Order/Controlled Parking Zone contributions and 3. Restrictions preventing the allocation of parking permits to residents of the development:

PERMIT

CONDITIONS AND REASONS:

(2) Plans and particulars showing the proposals for all the following aspects of the development must be submitted to and approved in writing by the Local Planning Authority before the development is commenced. The development must then accord with these approved details. Reason: In order that these matters may be considered by the Local Planning Authority. a: The ground floor levels above ordnance datum of all buildings.

17 b: The design and layout of foul sewers and surface water drains, which shall include sustainable surface water drainage;

c: The alignment, height and materials of all walls, fences and other means of enclosure

d: The provision to be made for street lighting and/or external lighting.

(3) Details and samples of all external facing and roofing materials must be submitted to and approved in writing by the Local Planning Authority before development commences. The development must then accord with these approved details. Reason: To ensure that the external appearance of any building is satisfactory.

(4) Details of Contractor's site hut location and any areas designated for the storage of building materials and parking of contractors vehicles must be submitted to and approved in writing by the Local Planning Authority before development commences. The development must then accord with these approved details. Notwithstanding the provisions of the Town and Country Planning General Permitted Development Order 1995 site huts and building materials must not be stored elsewhere on the site without the prior written permission of the Local Planning Authority. Reason: To ensure that natural features are not damaged.

(5) Details of external security lighting, lockable gates and all other crime prevention proposals must be submitted to and approved in writing by the Local Planning Authority before development commences. The development must then accord with these approved details. Reason: In the interests of crime prevention.

(6) Details of the methods of sustainable construction and use of the flats shall be submitted to and approved in writing before development commences and at least 20 of the flats shall be constructed to BRE Code Level 3 Standard or above. Reason: In the interests of sustainability.

(7) Before occupation of the development first commences, adequate provision must be made for access for the disabled in accordance with details to be submitted to and approved in writing beforehand by the Local Planning Authority. Reason: To provide satisfactory access.

(8) Before the development is first occupied, facilities to be provided for the storage and removal of refuse from the premises and storage of bicycles, as shown on the approved plans, must be provided and retained thereafter. Reason: In the interests of amenity.

(9) Before development commences, a plan must be submitted to and approved in writing by the Local Planning Authority showing a line of protective fence around all trees, hedges and other natural features to be retained. Fencing shall be weld mesh panels secured to a scaffold framework in accordance with BS5837. No excavation shall commence on the site until the fencing has been erected and the fencing must be maintained during the course of works on the site. No access by vehicles or placement of goods, fuels or chemicals, soil or other

18 materials shall take place inside the fencing area. Note: The card accompanying this notice should be sent to the Development Control Section when the protective fencing is in place and development must not commence until the fencing has been inspected and the card signed by the inspecting officer. Reason: To ensure the natural features are protected from damage throughout the construction period.

(10) Before the development commences, or by such later date as the Local Planning Authority may determine, a landscape scheme comprising planting, details of hard surfacing and means of enclosure must be submitted to, and approved in writing by the Local Planning Authority. Such a scheme must include a planting specification and schedule, and shall indicate the position, size, number, planting density and species of shrubs and trees. A seed or turf specification must be provided for areas to be grassed. The planting scheme must include details of phasing, timing and provision for management and maintenance during the first ten years from the date of planting. Reason: To ensure that the appearance of the development is satisfactory.

(11) The landscape scheme must be completed within 12 months from the completion of the last building shell, or by such later date as the Local Planning Authority may determine. Any trees or plants which die, are removed or become seriously damaged or diseased during the first five years must be replaced during the next planting season with others of similar size and species unless the Local Planning Authority gives written consent to any variation. Reason: To ensure that the appearance of the development is satisfactory.

(12) No construction work must take place except between the hours 0800 to 1800 Mondays to Fridays or 0900 to 1300 on Saturdays and not at all on Sundays or Bank Holidays. Reason: To protect the amenities of the occupiers of nearby dwellings.

(13) No burning of materials obtained by site clearance or from any other source to take place on this site during the construction and fitting out process without the prior written consent of the Local Planning Authority. Reason: In the interests of amenity.

(14) Developments shall not begin until a scheme of works to deal with dust from site has been submitted to and approved in writing by the local Planning Authority. The agreed scheme shall then be implemented and retained to the satisfaction of the local Planning Authority. Reason: To protect the amenity of the occupiers of adjoining properties.

(15) Prior to the commencement of development a method statement for the protection and management of the Riverside Buffer Zone during and after construction shall be submitted to and agreed in writing by the Local Planning Authority. The development must proceed and the area must be managed in accordance with this agreed statement. Reason: To protect the biodiversity interest of the Monks Brook.

19 (16) Prior to the commencement of the approved works details of paving and construction within the root zones of (a) retained tree(s) which mean(s) (an) existing tree/s which is/are to be retained in accordance with the approved plans and particulars must be submitted to and approved in writing by the Local Planning Authority. These details shall be in accordance with the British Standards Institute Code of Practice, BS 5837 : trees in relation to construction. The development must not be carried out otherwise than in accordance with the approved details. Reason: To conserve the trees adjacent to and within the proposed development.

(17) No work shall commence on site until the following has been submitted to, and approved in writing by the Local Planning Authority:

(i) Desk Study documenting all the previous and existing land uses of the site and adjacent land in accordance with national guidance as set out in Contaminated Land Reports Nos. 1 and 2, and BS10175:2001 Investigation of potentially contaminated sites Code of Practice, and, unless otherwise agreed with the Local Planning Authority; (ii) A site investigation report documenting the ground conditions of the site and incorporating chemical and gas analysis identified as appropriate by the desk study in accordance with BS10175:2001, and, unless otherwise agreed with the Local Planning Authority; (iii) A detailed scheme for remedial works and measures to be undertaken to avoid the risk from contaminants and/or gases when the site is developed and proposals for future maintenance a and monitoring. Such a scheme shall include nomination of a competent person to oversee the implementation of the works.

(18) The development hereby permitted shall not be occupied / brought into use until there has been submitted to the Local Planning Authority verification by the competent person approved under the provisions of condition 17 that any remediation scheme required and approved under the provisions of condition 17 has been implemented fully in accordance with the approved details (unless varied with the written permission of the Local Planning Authority in advance of implementation). Unless agreed in writing with the Local Planning Authority such verification shall comprise:

(i) built drawings of the implemented scheme, (ii) photographs of the remediation works in progress, (iii) certificates demonstrating that imported and / or material left in situ is free from contamination. Thereafter the scheme shall be monitored and maintained in accordance with the scheme approved under condition 17.

(20) The access, including any footway crossing and verge crossing, must be constructed in accordance with details to be approved in writing by the Local Planning Authority. The permission does not authorise the undertaking of any works involving excavations in the carriageway, footway or verge. A road opening permit should be obtained from Hampshire County Council at Hampshire Highways, Eastleigh Civic Offices, Leigh Road, Eastleigh SO50 9YN. Reason: To provide satisfactory access.

20 (21) The existing vehicular access arrangement from Magpie Lane to the site must be stopped up and abandoned and footway and verge crossings shall be reinstated in accordance with details to be approved by the Local Planning Authority, immediately after completion of the new access, or by such later date as may be determined by the Local Planning Authority. The permission does not authorise the undertaking of any works involving excavations in the carriageway, footway or verge. A road opening permit should be obtained from Hampshire County Council at Hampshire Highways, Eastleigh Civic Offices, Leigh Road, Eastleigh SO50 9YN. Reason: In the interests of highway safety.

(22) The development hereby permitted must not be brought into use until the areas shown on the approved plan for the parking of vehicles shall have been made available, surfaced and marked out, and the areas must be retained in a condition to the satisfaction of the Local Planning Authority, and reserved for that purpose at all times. Reason: In the interests of highway safety.

(23) Measures to be submitted to and approved in writing by the Local Planning Authority, to prevent mud being deposited on the public highway by vehicles leaving the site must be implemented during the whole of the construction period. No vehicle shall leave the site unless its wheels have been sufficiently cleaned to prevent mud being deposited on the public highway. Reason: In the interests of highway safety.

(24) Prior to the commencement of the development an existing highway condition survey shall be submitted to and approved in writing by the Local Planning Authority. This shall include a report detailing the current condition of roads and footways in the vicinity of the site, a photographic overview of road and footways, a list and photographic record of highway defects, and an estimate of sizes, types and levels of construction traffic expected to service the site during the construction period. Prior to first occupation of the development, a post- development highway condition survey shall be submitted to and approved in writing by the Local Planning Authority. This shall identify any damage to the highway and a list of repairs. The repairs shall be carried out in accordance with details and a timetable to be first Agreed in writing by the Local Planning Authority. Reason: To ensure that any damage to the highway during construction is rectified.

(25) Before development commences, details of communal infrastructure for the provision of communications technology must be submitted to and agreed by the Local Planning Authority. The infrastructure must then be provided for use upon first occupation of the building hereby permitted and retained thereafter. Reason: To reduce the proliferation of individual masts, aerials, satellite dishes and wiring on flatted blocks in interests of visual amenity.

Note to Applicant: It is considered that, subject to compliance with the conditions and any obligations attached to this permission, the proposed development is acceptable because it will not materially harm the character of the area, the amenity of neighbours or highway safety, or the river environment and it is in accordance with the policies and proposals of the development plan,

21 as listed below, and after due regard to all other relevant material considerations the local planning authority is of the opinion that permission should be granted.

The following development plan policies are relevant to this decision and the conditions attached to it: Hampshire County Structure Plan 1996-2011 Review Policy T5 Eastleigh Borough Local Plan Review 2001-2011: Policies 25.NC, 59.BE,43.ES,72.H, 74.H, 191.IN, 185.IN

Under the Southern Region Land Drainage and Sea Defence Byelaws, the prior written consent of the Environment Agency is required for any proposed works within 8 metres of the top of the bank of the Monks Brook, designated a 'main river'. This Consent will only be issued if the works do not pose a flood risk to property and people.

The applicants should enter into a formal agreement with Southern Water to provide the necessary sewerage infrastructure and water supply.

Report:

This application has been referred to Committee because it is for major development.

The site and its surroundings

1. The application site forms the former site of the Nightingale Centre on the corner of Magpie Lane and Nightingale Avenue. The site is relatively level with four mature Lime trees on the Nightingale Avenue frontage. The site immediately adjoins Monks Brook on its eastern boundary and the Phase 1 development of the former larger Nightingale Centre site, which comprises 10 dwellings in two terraces with garages to the front on the former tennis courts. This development, which is under construction, is a combination of two and three storey properties. On the opposite side of Magpie Lane the site faces a row of two storey dwellings which sit on top of a substantial bank. There is also a single detached dwelling on the opposite side of Nightingale Avenue to the north. Two sewers cross the site.

2. The site is within a residential area, but close to the Nightingale Avenue shopping parade which includes a newsagent, grocer, off-licence, greengrocer, pet shop, hot food takeaway and car accessories shop. It adjoins Fleming Park and is within 1.5km or 20mins walk of Eastleigh Town Centre with its wider range of shops, employment and bus and train stations. Primary and secondary schools are within walking distance and there are bus stops in Nightingale Avenue nearby.

3. The site is visible from Passfield Avenue and is one of the first buildings seen on approaching the Aviary Estate from the east. The Aviary Estate to the west is a traditional post-war housing estate of recognised character. However, this

22 site does not fall within the Aviary Estate Special Character Area and adjoining housing to the south and beyond are of a different designs.

Description of application

4. The detailed application is for 33 flats in two blocks at a range of heights from two to four storeys. The development consists of 10 no. one-bed flats and 23 no. two-bed flats. The layout proposes development which fronts both Nightingale Avenue and Magpie Lane with courtyard car parking for 30 cars to the rear.

5. The blocks step from two storeys in Magpie Lane, which relates to other properties in this road, up to three storeys at the corner and a four storey element on the principle Nightingale Avenue frontage.

6. 40% of the housing would be affordable housing, the remainder for sale on the open market.

7. On-site car parking provision at a ratio of 1 space per 2 bed-flat and 0.5 spaces per 1 bed flat, in accordance with HCC standards for the site’s accessible location, together with some additional spaces to give a total of 30 spaces. Some amenity space is indicated adjacent the flats and balconies are proposed. The existing trees on the Nightingale Avenue frontage would be retained within their grassed setting and a 5m wide publicly-maintained buffer strip of land between the development and Monks Brook would also be retained. The existing sewers would be diverted as necessary and an existing electricity sub-station on the site would remain. Refuse and cycle storage is shown within the buildings and landscaping in the rear parking courtyard is also proposed.

8. It is proposed to use the existing vehicular access off Nightingale Avenue.

9. The elevational design and materials for the proposed buildings are largely traditional, with the use of facing bricks and areas of render on the more important corner buildings, and a tiled roof of varying ridge heights. The design and layout has been amended during the course of the application to respond to consultation comments.

10. The application is accompanied by a Design and Access Statement, a Flood Risk Assessment and contaminated land assessment.

Site area

11. 0.32ha

Residential development (net)

12. 103dph

23 Topography

13. Level site. Magpie Lane properties opposite on bank.

Trees

14. Four Lime trees on Nightingale Avenue frontage protected by Tree Preservation Order No. 623.

Relevant planning history

15. O/06/57229: Outline permission for the construction of 10 no. 3 bedroom dwellings, 19 no. 2 bed flats and 11 no. 1 bed flats with associated car parking, amenity space and accesses and relocation of sewer and public utility apparatus following demolition of community building. Granted 31.8.06. The only detailed matter approved was means of access. Other plans showing the siting and design of buildings and spaces were indicative only.

16. F/07/60962: Full permission for the construction of 10 no. 2 and 3 storey dwellings and 2 garage blocks with 2 accesses off Magpie Lane (known as Phase 1 Nightingale Court). Granted 3 December 07.

Representations received

17. 13 no. objections on grounds:

x Out of keeping with area x Lack of sewer capacity x Parking and traffic impacts x Flooding risk x Overdevelopment

Consultation responses

18. Head of Transportation and Engineering – high level of accessibility. Parking meets HCC standards. Contributions towards integrated transport measures and Controlled Parking Zone required. Future residents should not be allowed parking permits.

19. Head of Environmental Health – conditions for contaminated land and ground gas assessment and mitigation; hours of work; demolition and removal of materials; no burning; dust controls; and demolition and construction noise recommended.

20. Head of Regeneration and Planning Policy – site is within urban edge. Due to replacement proposals for the Nightingale Centre the proposal is not contrary to policy 135.IN. No objection in principle, but comments in respect of amendments to detailed design and layout following initial holding objection are to be reported.

24 21. Head of Housing Services - the mix proposed for affordable housing is not representative of the waiting list. Amendments or justification sought.

22. Head of Countryside and Recreation – concerns regarding potential impact on TPO’d Lime trees. Additional information on measures to protect Monks Brook required.

23. Winchester and Eastleigh Architects Panel - the Panel were concerned about the lack of amenity space. The style, form and disposition of buildings were felt not to respond to the promise of the design statement or the site context and were inconsistent with the character of the area. Car parking provision and its location undermines the ability to provide adequate amenity space(s). Overall the development is considered to be out of character with the area. Amended plans have since been submitted to address these concerns.

24. Environment Agency – final comments to be reported.

25. Southern Water Services – diversion of sewers possible subject to specified criteria; there is currently inadequate foul sewage disposal capacity to service the proposed development and there is a greater risk of flooding as a result. Additional off-site sewers or improvements to existing sewers will be required to provide sufficient capacity to service the development.

26. Eastleigh Access Group - provision for disabled parking, lighting, signage, pedestrian access and appropriate amenity space design sought.

27. Eastleigh Crime Prevention Officer – submitted Design and Access Statement does not adequately cover crime prevention. Cycle stores considered to be too large.

28. County Children’s Services – no requirement for contributions towards local education provision.

29. County Archaeologist – no objection

Policy context

x Within Built-Up Area Boundary x Within Established Residential Area x Within flood risk area x Airport safeguarding above 15m height

Development Plan Policies

x Hampshire Country Structure Plan 1996-2011: T5 x Eastleigh Borough Local Plan Review (2001-2011) x Supplementary Planning Guidance: Residential Amenity in the Borough of Eastleigh. x Supplementary Planning Guidance: Housing Mix

25 Planning Policy Guidance/Statements

x PPS1: Delivering Sustainable Development x PPG 3: Housing x PPG 13: Transport x PPG25: Development and Flood Risk

Policy Commentary

30. The above policies combine to form the criteria on which this application will be assessed with particular regard to the principle of residential development on the site, including the loss of recreational use of the site; the mix and density of housing; the access, parking and traffic considerations; flood risk considerations; trees and any other material planning considerations.

Principle of Development

31. In order for the site to be acceptable in planning terms for residential development, the requirements of Policy 185.IN of the EBLP Review must first be satisfied. This policy states “The Borough Council will not permit development proposals which would result in the removal or loss of an established community facility unless suitable alternative provision is made which is of acceptable quality and siting or is more appropriate to the needs of the community, or the existing facility can be shown to be surplus to local needs”.

32. Following the grant of outline permission for the residential redevelopment of this site, the former Nightingale Centre has been demolished and replaced with a new, improved facility at Fleming Park nearby. Its provision ensures that the requirements of policy 185.IN are met and thus this site can again be considered for an alternative use.

33. Objectives of PPS1 include making suitable land available for development to improve people’s quality of life, to ensure that development supports existing communities and contributes to the creation of safe, sustainable, liveable and mixed communities with good access to jobs and key services. PPS3 also promotes more sustainable patterns of development and making better use of previously developed land, with the focus for additional housing being existing towns and cities. As the site is within the urban edge and not subject to any other significant constraints, its residential development is therefore acceptable in principle and is supported by Government Policy and the Development Plan.

Residential Density and Mix

34. PPS3 supports high density housing on the most sustainable sites and Policy 72.H of the EBLP Review also promotes the maximum residential densities on sites which are accessible to facilities. This site has a Zone 1 High Accessibility rating in the EBLP Review which means its proximity to local

26 facilities, schools and public transport opportunities enables the proposed flats to be supported by Government and Development Plan policy in this regard.

35. To achieve balanced and mixed communities for residential sites of 15 units or more, the Council also has Supplementary Planning Guidance for housing mix which is broadly met by the mix of unit size and type proposed, if considered alongside the Phase 1 development which was solely for dwellings. Additionally, the provision of 40% affordable housing is above the target of 35% given Policy 74.H of the EBLP Review and would contribute further to meeting local housing need, subject to amendments if necessary to meet concerns raised by the Head of Housing Services on the mix of one and two bedroom flats.

Design

36. The application site is adjacent to, but not within, the Aviary Estate Special Policy Area as designated within the EBLP Review and Character Area ELAC 24 under the Supplementary Planning Document Character Area Appraisals Eastleigh. It is not, therefore, a policy requirement that the development follows the local design characteristics which are identified within these documents. The proposed elevational design uses traditional brick and render materials and a pitched tiled roof which respects the local vernacular to an extent. Amendments and further information have been submitted to address concerns regarding the initial fenestration details and those on balconies, roof features, headers and cills and other detailed design. The site is in a prominent corner location and the design needs to respond to this adequately. The final views of the Head of Regeneration and Planning Policy on the amended plans will be reported.

Car Parking and ancillary provisions

37. The application needs to demonstrate that there is sufficient space on site to achieve the number of housing units proposed and its ancillary requirements for parking, amenity space, landscaping, and bin and cycle storage. HCC parking standards are currently still applied and for the 33 flats in this location, the two-bed flats would require 1 space per property, and the one-bed flats 0.5 space per property, making a total of 28 spaces for the development. 30 parking spaces are proposed which is in excess of this standard, but allows for dedicated disabled parking to be provided. However, the adjoining roads are currently heavily parked during term time weekdays as a result of Barton Peveril College student parking and overflow parking from the development must be avoided to prevent the situation from being worsened. To this end the applicants have agreed to contribute financially towards the Controlled Parking Zone provisions, and that future residents of the development would not be eligible for parking permits (to be controlled by a Section 106 Agreement). Thus overflow parking from the development can be controlled.

38. The proposals include amendments to show landscape provision to ensure the buildings would be sufficiently well-screened from the rear. The buildings

27 have been re-sited to move away from the protected Lime trees and additional amenity space has been included within the amended plans.

Residential Amenity

39. The scheme has been designed so as to avoid unacceptable loss of privacy, light or outlook for neighbours. The distance between the existing and new front windows is reasonable and the Lime trees offer good screening for Nightingale Avenue residents. In this respect, the proposals thus comply with the built form criteria of Policy 59.BE of the EBLP Review.

Flood Risk

40. Although in the flood plain of Monks Brook, the site has not been recorded as having flooded in the last 20 years and the channel is relatively deep adjoining the site. However, the views of the Environment Agency on the application and its accompanying Flood Risk Assessment are awaited. The applicants have also been required to provide further proposals for the safeguarding of the watercourse and bank. A 5-metre wide strip of grassland is shown as being retained adjacent to the stream in order to provide further flood protection and floor levels of the buildings are indicated to be raised above that of the peak 1 in 100 year flood level. Subject to the views of the Environment Agency and the Council’s Biodiversity Officer, the development is expected to comply with advice on flood risk in PPG25 and Policy 43.ES of the EBLP Review.

Drainage

41. Southern Water has advised that there is now inadequate current foul drainage capacity to accommodate the development without the risk of sewers flooding, and therefore upgrades to the system are required at the developer’s expense. The applicants have been asked to provide details of the works they are intending to undertake. Surface water will not be allowed to enter the foul sewer system.

Contaminated Land

42. The level of risk for contamination of groundwater from the development and the risk to human health from contaminants have been considered and subject to the recommended conditions requiring satisfactory mitigation measures this matter can be addressed. This is subject to the consideration of the further views of the Environment Agency, and the report will be verbally updated on this matter.

Other considerations

43. The applicants have now agreed to improve provision for sustainable construction and energy efficiency and 60% of the proposed flats would meet Code Level 3 standards. The plans include amendments to improve access for the disabled.

28 Comment on Consultation Responses

44. Amended plans and additional information have been sought where necessary to address the relevant concerns of consultees. Any further consultee responses will be reported.

Comment on Representations Received

45. The amended plans, additional information, conditions and Section 106 requirements are also expected to satisfactorily address the relevant objections raised by local residents to the proposals in respect of the design, layout, parking and drainage issues. The site is not considered to be at risk from flooding from Monks Brook.

Planning Obligations

46. As normally required by EBLP Review policy and supported by Circular 05/05, the development would be required to make financial contributions towards open space, social and recreational and integrated transport projects. In this case the social and recreational costs of replacing the community centre were substantial and receipts from the land sale were be used to assist in financing the new community buildings at Kingfisher Road. Additionally, the 40% provision for affordable housing is a further planning obligation in the legal agreement secured for this site Integrated transport contributions for the originally approved 30 flats were previously required, but the applicant is required to make provision for the additional 3 flats proposed. Obligations are also required for contributions towards the Controlled Parking Zone and to prevent new residents of the development being eligible for parking permits.

Assessment of proposal: Development plan and / or legislative background

47. Section 38 (6) of the Planning and Compulsory Purchase Act 2004 states:

48. “If regard is to be had to the development plan for the purpose of any determination to be made under the Planning Acts the determination must be made in accordance with the plan unless material considerations indicate otherwise”.

49. The redevelopment of the site at the density proposed is acceptable in principle and supported by Government and Development Plan policy. Subject to the receipt of the additional information referred to above and the views of consultees, and to the recommended conditions and legal agreement terms, the proposal is also considered to comply with the relevant Development Plan policies of the EBLP Review and Hampshire County Structure Plan and the grant of planning permission is recommended.

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30 Agenda Item 8

EASTLEIGH Tuesday 13 May 2008 Case Officer Dawn Errington

SITE: Southampton International Airport, Wide Lane, Eastleigh, SO18 2HG

Ref. Q/08/62482 Received: 19/03/2008

APPLICANT: BAA

PROPOSAL: Consultation under Part 18 of the Town and Country Planning (General Permitted Development Order) 1995 - 2 storey extension to the multi-storey car park

AMENDMENTS: None

RECOMMENDATION:

Subject to: 1 the submission of an amended Transport Assessment and an Air Quality Assessment; 2 the views of consultees; and 3 the applicants entering into a unilateral undertaking to provide: (I) an updated Airport Surface Access Strategy; (2) an enhanced Travel Plan; (3) the works recommended within the Transport Assessment (to include improvements to pedestrian and cycle access); (4) on-site bus layby provision; and (5) contributions towards off-site cycleway works:

RAISE NO OBJECTION

CONDITIONS AND REASONS:

(1) See Unilateral Undertaking

Report:

This consultation has been referred to Committee because it is potentially controversial. This consultation is not a planning application and the development proposed is permitted under the provisions of Part 18 of the Town and Country Planning (General Permitted Development) Order 1995, subject to consultation with the Local Planning Authority. The Order gives “permitted development” rights for

31 operational requirements for airports. The recommendations of this report form the formal consultation response.

The site and its surroundings

1. Southampton Airport is located in the Southampton/Eastleigh strategic gap, north of the M27 and to the immediate east of Southampton Parkway Railway station. The airport has one existing long stay car park, two temporary staff car parks and one short stay multi-storey car park. The land is level and low- lying, with the River Itchen and European designated/SSSI conservation sites beyond the site boundary to the east.

Description of application

2. The development proposed is to provide an extension to the existing decked short-stay car park for 330 spaces serving passengers for Southampton Airport. Access is via the Mitchell Way, off the Wide Lane roundabout. The car park’s location is within the existing airport adjacent to the passenger terminal and east of the railway. It is outside the runway safeguarding area and proposed route of the Chickenhall Lane Link road development. The proposals are for two additional levels of parking above the existing ground level parking, extending the existing car park northwards. The existing exit/entry barriers and ramps would be used. The elevational design is for concrete cladding which would match the colour and type of the existing multi-storey car park cladding.

3. The car park is required to meet the predicted short stay parking demands for the airport, particularly to reflect the growing business passenger requirements of the airport.

4. A Design and Access statement and a transport assessment (including details of the airport’s Surface Access Strategy) were submitted as supporting information for the application.

Relevant planning history

5. Existing short-stay multi storey car park constructed under permitted development rights.

6. Temporary 3 year consents for 123 space car park permitted1997, 2004 and 2007.

7. 360-space long stay car park permitted 2007 (F/07/59247)

Consultation responses

8. Highways Agency – Junction 5 is congested during peak hours and at other times and any increase in traffic at this junction would be of concern. In 2008 it is expected that queue lengths on the westbound off-slip will increase in the AM peak (a safety concern), and decrease in the PM peak. In 2012 it is expected that both will increase and the HA would not want to see any material

32 increases in the M27 off-slip queue lengths. It is essential that any impacts are managed down and mitigated through the Southampton Airport Surface Access Strategy or a travel plan to ensure a ‘nil-detriment’ scenario. A construction management plan, including measures to minimise local traffic impacts is also required.

9. HCC Environment – Highways – comments to be reported.

10. Head of Transportation and Engineering – Junction 5 improvements needed before additional proposals are agreed as current peak hour delays will be exacerbated. The transport assessment needs to include Southampton Parkway and park and ride proposals/traffic impacts. A unilateral undertaking is needed to ensure implementation of surface access plan provisions/other mitigation recommended in Transport Assessment.

11. Head of Regeneration and Planning Policy - the increased bulk of the building does not conflict with policy for the adjoining Strategic Gap or countryside. A particular issue is the potential impact of this proposal on Junction 5 of the M27. Subject to: the outcome of the Transport Assessment; the receipt of assurances regarding the Airport Surface Access Strategy and its modal share targets; and a request that this car park development should not proceed in advance of planned improvements to Junction 5: no policy objection is raised. If the TA demonstrates an unacceptable impact on the local road network and the motorway, and the above assurances are not received, then objection should be raised on the basis of Policy 101.T.

12. Head of Environmental Health – air quality assessment required in respect of the Southampton Road AQMA. Additional local traffic would increase air pollution and the Airport Surface Access Strategy provisions to mitigate this are necessary. BAA should be encouraged to participate in the local road network problems both in terms of prevention and financial contribution ie CLLR and Junction 5 as well as funding measures within the Area Action Plan for this AQMA to offset any increases in local pollution.

13. BAA Safeguarding – no conflict with safeguarding criteria. Comments on lighting design and use of cranes.

Policy context: designation applicable to site

x Adjoins Southampton-Eastleigh Strategic Gap x Outside Built-Up Area Boundary x Within Southampton International Airport Special Policy Area (Policy 115.E and 97.T)

Development plan policies

x Hampshire Country Structure Plan 1996-2011: Policy T5 x Eastleigh Borough Local Plan Review (2001-2011) Policies 1.CO, 59.BE, 97.T and 115.E

33 Planning policy guidance / statement

x PPS1 - Delivering Sustainable Development x PPG13 - Transport

Policy commentary

14. The above policies combine to form the criteria on which this application will be assessed with particular regard to the transport implications and air quality impact from traffic.

15. The South East Plan (Consultation Draft March 2006), whilst expressing concern about the levels of aviation traffic growth set out in the White Paper, expresses support for policies and proposals that “encourage Southampton Airport to sustain and enhance its role as an airport of regional significance” (policy T9).

16. The only relevant ‘saved’ policies of the Hampshire County Structure Plan 1996 – 2011 (Review) relate to transport infrastructure provision (Policy T5) and the Southampton transport strategy (T16).

17. The adopted Eastleigh Borough Local Plan Review (2001 – 2011) in paragraph 6.23 acknowledges that “the airport caters primarily for a regional business travel market and flights from the airport serve many of the principal European destinations. The nature of its main customer base means that the majority travel to and from the airport by car and if passenger growth continues in line with forecasts then increases in the number of long and short stay parking spaces at the airport are likely to be required in the near future. The Airport has produced an Airport Surface Access Strategy (ASAS), the underlying aim of which is to encourage passengers and staff to use public transport for trips to and from the airport. However, it has been accepted that given the wide catchment of passengers using the airport, improved access for all modes of transport will need to be developed to enable airport services to expand.” The airport’s permitted development rights are acknowledged and Policy 97.T states:

18. “When being consulted regarding any proposals to increase the number of parking spaces at Southampton International Airport the Borough Council expects the increase to be justified within the context of the Airport Surface Access Strategy and the achievement of modal share targets set out in the Surface Access Strategy should not be compromised by the proposals. The Borough Council also expects any proposals to be supported by a Transport Assessment”.

19. Policy 115.E for the Southampton International Airport Special Policy Area is also a consideration and states that:

20. “Development proposals within the Southampton International Airport Special Policy Area, as shown on the proposals map will be permitted subject to all the following criteria being met: they are necessary for the

34 improvement of operational efficiency, operational and passenger safety and passenger convenience at the Airport; they would not physically or visually diminish the Eastleigh – Southampton strategic gap; they incorporate appropriate safeguards to ensure that the amenity of local residents and the users of the Itchen Valley Country Park are not adversely affected; they include provision where appropriate for the improvement of Southampton Airport Parkway railway station; and they do not involve any effective extension of the runway.”

21. The site of this proposed car park extension is shown in the Local Plan as being outside the urban edge and adjoining, but not within, the Eastleigh – Southampton strategic gap. Relevant Policy 115.E considerations for this specific proposal are that the car park is necessary for the improvement of passenger convenience, in accordance with the Plan, its visual impact on the adjoining Strategic Gap, its amenity impacts and safeguards, and improvement to the railway station.

Principle of Development

22. The Southampton Airport Master Plan (November 2006) produced by BAA Southampton in accordance with the requirements of the Government White Paper ‘The Future of Air Transport’ (for a strategic framework to guide aviation and the development of airport capacity over the next 30 years) followed extensive consultations on a draft Plan during 2005. The White Paper required that master plans should take account of the conclusions of the White Paper and of any relevant regional spatial strategy, regional transport strategy and local transport plans.

23. The Borough Council has not considered or expressed any view on BAA’s final version of the master plan. In responding to the consultation on the draft Master Plan in 2005, the Council resolved that: “….support for the proposals contained in the Master Plan would be subject to:

x A full transport assessment of the proposals, including a review of the proposed car parking provision and the preparation of an updated Surface Access Strategy, and to the provision of appropriate resources to meet the costs of the infrastructure and services considered necessary to accommodate the proposals within the capacity of the area’s transport network.

x Detailed modelling of the likely noise impact of the growth proposals and to agreement on the definition of acceptable noise levels attributable to airport operations that might include the establishment of an upper limit on the number of aircraft movements.

x A commitment by BAA to the construction of, and adequate funding for, the completion of the Chickenhall Lane Link Road as a through route between Junction 5 of the M27 and Bishopstoke Road within an agreed timescale.

35 x Detailed studies of the airfield safeguarding, public safety zone and runway end safety area requirements associated with the growth proposals to assure the Council that the proposals would not increase in any way the constraints on the development of land around the airport.

x Detailed drainage and hydrogeological assessment of the proposals, with any necessary mitigation measures, in order to enable the Council to assess any potential adverse impact of the proposals on the water environment of the River Itchen and its floodplain and, in particular, the River Itchen SSSI and SAC through an appropriate assessment as required by the Habitats Regulations 1994.

x Monitoring of air pollutants on a regular basis, with provision for measures to correct any material deterioration in air quality around the airport.

x A detailed assessment of the landscape impact of the development proposals to the east of the runway, south of the North East Zone, to determine their acceptability and if appropriate the provision of appropriate mitigation measures in order to minimise their impact on the countryside to the east of the airport and on the Eastleigh-Southampton Strategic Gap.

x Assessment of the scale and nature of the impact of the proposals on the nature conservation interest and public enjoyment of the Itchen Valley Country Park and the provision of measures to mitigate that impact.”

24. The Council further resolved that BAA Southampton be advised that: “Notwithstanding the comments made by the Council in response to this consultation on the Master Plan, the Council must reserve its right to consider and determine any future applications for planning permission for any part of the Master Plan proposals in the light of all material considerations appertaining at the time.”

25. The BAA Master Plan shows how BAA believes that it could accommodate the growth in passenger throughput at the airport from its 2006 level of 1.9 million passengers per annum (pax) to3.05 million pax by 2015 and 6 million pax by 2030. Airport master plans do not have development plan status, but are a material planning consideration. The 2006 Southampton Airport Master Plan shows the area of the short stay car park proposal as part of the airport’s ‘surface transport facilities’ on the 2015 Indicative Land Use drawing and therefore the proposals are in accordance with the Masterplan.

26. PPG13 is also supportive, where development such as car parks is related to an airport and is sustainable given the prevailing and planned levels of public transport.

27. Policy 97.T of the EBLP Rev acknowledges that this development is “permitted” but seeks justification and mitigation of traffic impacts through the Airport’s Surface Access Strategy and a Transport Assessment. In relation to the relevant criteria set out in policy 115.E of the Eastleigh Borough Local Plan Review, the development would not physically and visually diminish the Strategic gap and BAA is to provide funding towards proposals for

36 improvements to Southampton Airport parkway railway station (pedestrian bridge with lift). However, the proposals do not specifically include any provision for safeguarding the amenity of local residents in relation to the adverse impact of additional aircraft movements that the airport would be able to service; the proposals do not currently make provision for any off-site mitigation measures to reduce traffic impacts and there is also as yet no commitment by BAA to the construction or funding of the Chickenhall Lane Link Road. These issues are addressed further below.

Transport/Traffic

28. The Southampton Airport Master Plan predicts a need to increase short stay parking from 1050 spaces in 2005 to 1700 spaces in 2015 and includes the proposed car park extension.

29. The specific transport implications for the car park extension are detailed in the Transport Assessment (TA) which has been considered by the Highways Agency, County Council and Head of Transportation and Engineering. The 330 spaces proposed are for short stay parking (normally up to 24 hours). These are expected to result in 49 morning peak hour trips and 41 car trips during the evening peak, with the majority of other trips falling outside of peak hours to correspond with flight times. The TA does, however, advise that there would be an increase in peak hour queues at Junction 5 of the M27 unless there is mitigation, and this has been confirmed by the Highways Agency. The Head of Transportation and Engineering and Head of Regeneration and Planning Policy have sought to prevent the development until the planned improvements to Junction 5 have been implemented. However, this is not the view of the strategic highway authority, the Highways Agency, who considers that mitigation measures to reduce traffic would be acceptable in order for the development to proceed before these works. BAA have also not agreed to this restriction as the planned Junction 5 improvements may not be for several years after the proposed start of car park works in July this year.

30. The Southampton Airport Surface Access Strategy 2006 seeks to influence passenger mode choice and to improve access by public transport. However, due to departure and arrival times of some flights being outside the operating hours for public transport the car will remain the only real option for some journeys, a fact recognized by PPG13.

31. From the 1 April 2007, a transport levy of 10p per short-stay car park paid transaction has been levied on users of the short stay car park. The funds will be utilised to improve transport information and facilities to encourage a shift to public transport use by both passengers and staff in support of the Southampton Surface Access Strategy. Further sustainable transport options also need to be provided as mitigation for the traffic impacts of this proposal, for example, the provision of a bus lay-by in Mitchell Way; improved lighting, crossings, covered walkways for pedestrians and improved car sharing incentives. Other options could be to discourage “kiss and fly” journeys and to contribute towards improvements towards off-site cycle routes.

37 32. The Transport Assessment submitted also suggests the implementation of “added value travel plan services” in conjunction with the SASAS, and this has the potential to remove 100 car trips to and from the airport in the morning peak and 80 trips in the evening peak by 2011. This would more than offset the expected additional trips resulting from the car park extension. A unilateral undertaking is recommended in order to secure all the improvements needed to assist in reducing peak hour traffic and queues at Junction 5.

Amenity considerations

33. The issue of airport growth and possible indirect impacts from the car park is also a consideration as required by Policy 115.E. It is possible that the increased car parking would facilitate future growth in flights and passenger numbers and associated environmental and amenity impacts, but the information provided by BAA show that whilst passenger numbers have increased, the number of aircraft movements has declined. The Council, in commenting on the Masterplan, did not object to limited growth of the airport.

Air Quality

34. Guidance on determining whether car parking requires an air quality assessment suggests that this should be required for over 300 spaces or an increase of over 25% of the existing spaces. Therefore this application will require an assessment and the recommendation is subject to the receipt and consideration of this in terms of the Southampton Road environment.

Nature conservation

35. The existing drainage regime would be used and there is not an issue regarding any potential impact on the European designated site and SSSI to the east.

Airport Safety

36. Clearly the development has had to be designed with the need for airport safety on a site so close to the runway as being paramount. This necessarily restricts the siting and height of development and the type of landscaping.

Conclusion

37. Subject to the consideration of outstanding consultation replies and the submission of further information and a unilateral undertaking proposing traffic mitigation measures, the car park may be considered appropriate airport development which should be supported.

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40 Agenda Item 9

EASTLEIGH Tuesday 13 May 2008 Case Officer Clare Martin

SITE: High Street, Eastleigh, Hants, SO50 5LG

Ref. F/08/62490 Received: 23/04/2008 (26/05/2008)

APPLICANT: Head of Legal and Democratic Services (FAO R Ward)

PROPOSAL: Change of use and relocation of existing outdoor market on Saturdays from 6am to 6pm on High Street and corner of Wells Place

AMENDMENTS: None

RECOMMENDATION:

PERMIT

CONDITIONS AND REASONS:

The following development plan policies are relevant to this decision and the conditions attached to it:

Eastleigh Borough Local Plan Review 2001-2011 [59.BE]

41 Report:

This application has been referred to Committee because it was submitted by Eastleigh Borough Council’s Head of Legal and Democratic Services

1. The application is to relocate the existing Saturday market from the Leigh Road Car Park to Eastleigh High Street and the corner of Wells Place. The remainder of the market will continue to be sited in Leigh Road Precinct. The application will allow the market to operate from its new position on Saturdays between the hours of 6am-6pm.

2. The reason for the relocation is to increase the pedestrian footfall and improve the viability of Eastleigh High Street. The Saturday market has been operating from Eastleigh High Street since 29 March 2008. Under the Town and Country Planning Act (General Permitted Development) Order 1995 a market is allowed to be held for up to 14 days in any year without the need to apply for formal planning permission.

Relevant planning history

3. None

Representations received

4. The application was publicised in accordance with the councils adopted publicity procedures and central Government instruments. Three letters were received (two objection letters and one observation letter). They raised the following issues:

x loss of car parking spaces x traffic problems from closing the High Street x market stalls block views to some of the shops and this affects levels of trading x market being relocated before the planning application has been determined.

Consultation responses

5. Head of Regeneration and Planning Policy – no objection. The proposal has the potential to strengthen the relationship between the street market and the town centre as a whole, by moving it into a more central location drawing customers from the Romsey Road Car Park. In addition the temporary road closure will introduce a more relaxed ambience into the High Street on Saturdays. The Council is working with the market manager to improve the range and quality of stalls.

6. The proposal has the potential to enliven this part of the town centre on Saturdays and increase footfall for all traders and therefore can be seen as an element of Town Centre Regeneration.

42 7. Town Centre Manager – supports application

8. Head of Transportation and Engineering – no objection. Liaising with Eastleigh Borough Council Construction Team to ensure that market signage does not block footway and highway is cleared after market has closed.

9. Head of Environmental Heath – no comment.

10. Hampshire Fire and Rescue Services – advice on reducing the fire risk.

Policy context: designation applicable to site

x Within Built-Up Area Boundary x Within Eastleigh Town Centre Special Policy Area

Planning policy guidance / statement

x Planning Policy Statement 6 – Town Centres

Development plan policies

x South East Plan (Draft) x Eastleigh Borough Local Plan Review (2001-2011): 59.BE x Supplementary Planning Guidance: Town Centre Strategy

Policy commentary

11. The above policies combine to form the criteria on which this application will be assessed, with particular regard to:

x Vitality of Eastleigh High Street x Highway safety and car parking.

Assessment of proposal: Development plan and legislative background

12. Section 38 (6) of the Planning and Compulsory Purchase Act 2004 states:

13. “If regard is to be had to the development plan for the purpose of any determination to be made under the Planning Acts the determination must be made in accordance with the plan unless material considerations indicate otherwise”.

Economic Benefits

14. Planning Policy Statement 6 (Town Centres) supports street markets as they make a valuable contribution to local choice and diversity and enhance the vitality of town centres. Markets should be an integral element of the vision for town centres.

43 15. The purpose of relocating the Saturday market is to increase the footfall to both the market and the High Street. The proposal relocates the market from the Leigh Road car park to the heart of the town centre. It is considered that by relocating the stalls the trading potential for both stallholders and local shops would be increased as it reinforces the retail circuit of Leigh Road, Market Street, The Swan Centre and High Street.

16. A key part of the proposal is the Saturday pedestrianisation of the High Street, which is supported by the Eastleigh Town Centre Strategy Supplementary Planning Guidance. Without traffic noise and disturbance the high street will become a more pleasant shopping environment where people will be willing to spend longer browsing both the market stalls and permanent shops. The market stalls are generally a uniform size and appearance with green and white gazebos creating an attractive shopping area.

17. The position of the market stalls is partly dictated by the colonnades, which do not provide sufficient height. The organisation of the market stalls should not unduly restrict movement to the neighbouring shops. Firstly, market stall holders are encouraged to trade from both sides of the stalls so shoppers can walk in front of the shops and still browse the market. Secondly, spaces have been provided between the groups of market stalls to allow free movement of shoppers between market stalls and neighbouring shops.

Highways

18. Arrangements are being made for a temporary traffic order to close the High Street on Saturdays between 6am-6pm. The positions of the market stalls have been carefully considered so that access for emergency vehicles would still be provided.

19. One issue raised is the loss of the 23 car parking spaces and another 10 disabled spaces along the High Street. However, the proposed market relocation will allow the Leigh Road car park to reopen for Saturday use. The Leigh Road car park will be reorganised providing 37 car parking spaces and 4 disabled spaces. This will provide a net increase of 14 car parking spaces within Eastleigh Town Centre. The Leigh Road car park is accessible from Romsey Road so will not be affected by the Saturday pedestrianisation of the High Street.

20. Most of the shops along the High Street have rear access off Hanns Way and Wells Place. This means that they would still be able to receive deliveries during the Saturday market operating hours. It is noted that there are four shops along the High Street that do not have this rear access. However, the market will only take place one day a week and delivery times will need to be adjusted around this period.

44 Other material considerations

21. It is considered that there are no other material considerations to warrant a decision otherwise than in accordance with the Development Plan and legislative background.

Conclusion

22. It is considered that the relocation of the Saturday market to the High Street will create an attractive shopping environment and increase the vitality of the market, High Street and wider town centre. Leigh Road car park will re-open on Saturdays to provide additional car parking and deliveries to most of the High Street shops will not be significantly affected.

23. The proposal complies with the guidance contained in Planning Policy Statement 6, Eastleigh Borough Local Plan Review (2001-2001) and Eastleigh Town Centre Strategy: Supplementary Planning Guidance. It is therefore recommended that the application is permitted.

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46 Agenda Item 11 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: AGE CONCERN, EASTLEIGH

Current Rep(s): Cllr P Luffman, Cllr Mrs M Sollitt

Contact Officer(s): Tony Hall

Committee: Eastleigh Local Area Committee

Terms of reference To advise and assist in solving the problems of the elderly and objectives of people of Eastleigh and to provide a social and recreational organisation: facility.

Key areas of interest and Problems mainly in allowances and housing. Will writing, topical Issues for the inheritance financial arrangements, general problems of old organisation: age such as inability to housekeep and do gardening.

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of 7 4.45 pm -6.00 pm meeting(s):

One Month

Desired skills, qualities, A knowledge and sympathy of/for the problems of the elderly knowledge or experience and a willingness to try to correct them where possible. Members should have:

Details of any training Nil - except if elected on to Executive. provided:

Details of anticipated Follow-up work. workload: eg will member attend meeting only or be involved in other work?

Name and address of Mr D G Wilson MBE Contact Officer: Age Concern, Eastleigh 20 Romsey Road EASTLEIGH SO50 9AL

Would be interested in sending a guest speaker to Committee: Yes

Would be interested in attending an informal meeting: Yes

47 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: BARTON PEVERIL LIAISON GROUP

Current Rep(s): Cllr B Norgate, Cllr A Moore

Contact Officer(s): John Gasson

Committee: Eastleigh Local Area Committee

Terms of reference To act as a point of liaison between residents' representatives, and objectives of south ward councillors and the college management team. To organisation: promote positive relationships and address local issues.

Key areas of interest and Community interaction between residents and students. topical Issues for the Addressing issues of mutual concern. Agency attendance organisation: according to agenda (ie Police, Engineers)

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of Usually 3 or 4 5.00 pm to 6.30 pm meeting(s):

Arranged at each meeting

Desired skills, qualities, Knowledge of south ward, interest in college and resident knowledge or experience issues. Members should have:

Details of any training The Principal of the College provides a background to the provided: college service plan.

Details of anticipated Attendance at meetings. Follow up action usually undertaken workload: by the Area Co-ordinator. eg will member attend meeting only or be involved in other work?

Name and address of Godfrey Glyn Contact Officer: Principal Barton Peveril College Chestnut Avenue EASTLEIGH SO50 9YN

Would be interested in sending a guest speaker to Committee:

Would be interested in attending an informal meeting:

48 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: CRANBURY COMMUNITY CENTRE

Current Rep(s): Cllr P Wall, Cllr W Irish, Cllr A Moore

Contact Officer(s): Helen Coleman

Committee: Eastleigh Local Area Committee

Terms of reference To run the Cranbury Community Centre efficiently as a and objectives of Community Centre and Scout Group base. The CMC will be organisation: responsible for all aspects of the management of the Centre. These responsibilities include: establishing an annual budget for expenditure; establishing an annual target for lettings; identifying the need for resources; managing the use of resources, including the cleaner; control and approval of lettings; advertising availability of the premises to the local community; organising feedback from regular users and resolution of problems.

Key areas of interest and topical Issues for the organisation:

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of 6 Bi-monthly in the evening meeting(s):

Desired skills, qualities, N/A knowledge or experience Members should have:

Details of any training provided:

Details of anticipated Liaison with Eastleigh Borough Council and follow-up of workload: issues. eg will member attend meeting only or be involved in other work?

Name and address of Adrian Burt Contact Officer: 2 Pretoria Villas Main Road Colden Common Winchester

Would be interested in sending a guest speaker to Committee:

Would be interested in attending an informal meeting:

49 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: CRESTWOOD MANAGEMENT COMMITTEE

Current Rep(s): Cllr Mrs M A Sollitt, Cllr C Thomas, Cllr P Wall

Contact Officer(s): John Gasson

Committee: Eastleigh Local Area Committee

Terms of reference To improve facilities for the whole community using and objectives of democratic processes. organisation:

Key areas of interest and New facilities for the community. topical Issues for the organisation:

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of 3 meetings set a term in 7.00 pm meeting(s): advance 1 week for any additional meetings

Desired skills, qualities, Ability to chair meetings. Knowledge of local concerns in the knowledge or experience community. Members should have:

Details of any training None. provided:

Details of anticipated Paperwork - eg reading through minutes, agendas, writing workload: letters (if appropriate). eg will member attend meeting only or be involved in other work?

Name and address of Angela Horne Contact Officer: Community Leader Crestwood Management Committee Crestwood Community School Shakespeare Road EASTLEIGH SO50 4FZ

Would be interested in sending a guest speaker to Committee: Not yet

Would be interested in attending an informal meeting: Not yet

50 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: EASTLEIGH COLLEGE LIAISON COMMITTEE

Current Rep(s): Cllr A Moore, Cllr B Norgate, Cllr P Luffman

Contact Officer(s): John Gasson

Committee: Eastleigh Local Area Committee

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of 3 5.30 pm meeting(s):

1 month

Desired skills, qualities, Knowledge of south ward, interest in college and resident knowledge or experience issues. Members should have:

Details of any training provided:

Details of anticipated Attendance at meetings. Follow up action usually undertaken workload: by the Area Co-ordinator or College. eg will member attend meeting only or be involved in other work?

Name and address of Stephen Shaw Contact Officer: Eastleigh College Chestnut Avenue EASTLEIGH SO50 5HT

Would be interested in sending a guest speaker to Committee:

Would be interested in attending an informal meeting:

51 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: EASTLEIGH TOWN CENTRE PARTNERSHIP

Current Rep(s): Cllr W Irish

Contact Officer(s): Dennis Chandler

Committee: Eastleigh Local Area Committee

Terms of reference To serve as a forum for all partners in the initiative to consult, and objectives of co-ordinate and then to realise the aspirations of Eastleigh. To organisation: inform and advise the relevant committee of the local authorities on all aspects of their responsibilities.

Key areas of interest and Attraction of inward investment. Safety and security of users topical Issues for the of Town Centre. Managing change within Eastleigh Town organisation: Centre.

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of Between 4 and 6 6.00 pm meeting(s):

2 weeks

Desired skills, qualities, Knowledge of Eastleigh Town Centre. Listening skills. knowledge or experience Sympathy with the conflicting needs of the Town Centre users. Members should have: Commercial experience.

Details of any training None. provided:

Details of anticipated All members of the Group are expected to visit mainly workload: businesses in the town to encourage them to join the eg will member attend Partnership. meeting only or be involved in other work?

Name and address of Mr D Chandler Contact Officer: Town Centre Manager c/o Eastleigh Borough Council Civic Offices Leigh Road EASTLEIGH SO50 9YN

Would be interested in sending a guest speaker to Committee: Yes

Would be interested in attending an informal meeting: Yes

52 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: LAKESIDE COUNTRY PARK USERS GROUP

Current Rep(s): Cllr G Davies-Dear

Contact Officer(s): Mark Miller

Committee: Eastleigh Local Area Committee

Terms of reference Forum for involving user groups in the planning and and objectives of management of the Country Park organisation:

Key areas of interest and A new Management Plan is to be produced for the Country topical Issues for the Park which will take account of the impact of new residential organisation: development at South Street/Monks Way, and utilise the developers contributions arising from that development for the future improvement of Lakeside.

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of Currently 3 per year 7.00 pm meeting(s):

Normally 4 months

Desired skills, qualities, An interest in recreation and countryside management, knowledge or experience experience of public consultation and partnership working; Members should have: knowledge of the operation and management of a large public park.

Details of any training To be agreed. provided:

Details of anticipated In addition to the formal meetings, it is anticipated that the workload: Member representative would also be involved in occasional eg will member attend informal internal and external meetings, reviewing reports and meeting only or be statistics on the operation and use of the site and participating involved in other work? in t

Name and address of Head of Countryside and Recreation Contact Officer: Civic Offices Leigh Road EASTLEIGH SO50 9YN

Would be interested in sending a guest speaker to Committee: Yes

Would be interested in attending an informal meeting: Yes

53 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: PAVILION ON THE PARK

Current Rep(s): Cllr P Luffman, Cllr W Irish

Contact Officer(s): Helen Coleman

Committee: Eastleigh Local Area Committee

Terms of reference To provide a facility and focus for local community. The and objectives of Centre is an independent and totally voluntary trust organisation:

Key areas of interest and Community performing arts for the young. Young families. topical Issues for the Senior citizens. organisation:

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of 6.30 pm meeting(s):

Two weeks +

Desired skills, qualities, Knowledge of area and the requirements of residents. Full knowledge or experience knowledge of community support available from Borough. Members should have:

Details of any training None. provided:

Details of anticipated Currently meetings only. workload: eg will member attend meeting only or be involved in other work?

Name and address of Mr J Vaughan Contact Officer: Chairman The Nightingale Centre 11 Shaftesbury Avenue Chandlers Ford EASTLEIGH SO53 3BR

Would be interested in sending a guest speaker to Committee: Yes

Would be interested in attending an informal meeting: Yes

54 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: THE CAPITAL MANAGEMENT COMMITTEE

Current Rep(s): Cllr W Irish

Contact Officer(s): Helen Coleman

Committee: Eastleigh Local Area Committee

Terms of reference A registered charity with purpose-built youth centre - land on and objectives of lease from Eastleigh Borough Council. The main objective of organisation: the organisation is to provide good quality youth provision for all young people (including young women)

Key areas of interest and Embarked on a major upgrade of premises, services, activities topical Issues for the and image. organisation:

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of 12 7.30 pm meeting(s):

1 month

Desired skills, qualities, An interest in and enthusiasm for young people and issues knowledge or experience that affect them. Ideally the representative will act as an Members should have: advisor to us and an advocate for us in Council and County Council meetings.

Details of any training Introduction to committee, tour of building, briefing on local provided: issues, development plan etc.

Details of anticipated At least 50% attendance at meetings. Two hours per month. workload: Occasional visits to the club during operation. Very occasional eg will member attend meetings with County Council representatives of Grant Aid meeting only or be Agencies. involved in other work?

Name and address of Jean Glasspool Contact Officer: Chair The Capital Management Committee 128 Fair Oak Road Bishopstoke EASTLEIGH SO50 8LP

Would be interested in sending a guest speaker to Committee: Yes

Would be interested in attending an informal meeting: Yes

55 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee

Name of Organisation: THE HUB

Current Rep(s): Cllr J Head

Contact Officer(s): Julia Birt

Committee: Eastleigh Local Area Committee

Terms of reference A facility that hosts a programme of recreational and social and objectives of opportunities for all sections of the community. (Managed by organisation: the Capital Youth Club on behalf of the Council and in conjunction with Eastleigh Rugby Club)

Key areas of interest and Programme is evolving with boxing, fitness classes, martial topical Issues for the arts and social functions. Changing rooms used by rugby, organisation: football and cricket players. Physiotherapy unit has relocated to the Hub from the Mount Hospital.

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of 39509 7.30 pm meeting(s):

6 months

Desired skills, qualities, Knowledge of local issues/needs. Ability to chair meetings. knowledge or experience Members should have:

Details of any training None. provided:

Details of anticipated Currently meetings only but may become involved in high level workload: issues especially those requiring funding. eg will member attend meeting only or be involved in other work?

Name and address of Ms J Birt Contact Officer: Sport & Recreation Manager c/o Eastleigh Borough Council Civic Offices Leigh Road Eastleigh SO50 9YN

Would be interested in sending a guest speaker to Committee: Yes

Would be interested in attending an informal meeting: Yes

56 APPOINTMENTS TO OUTSIDE BODIES 2008/2009

Eastleigh Local Area Committee Name of Organisation: UNIVERSITY OF SOUTHAMPTON (WIDE LANE SPORTS FACILITIES - USER ADVISORY GROUP)

Current Rep(s): Cllr B Norgate

Contact Officer(s): Julia Birt

Committee: Eastleigh Local Area Committee

Terms of reference 1. Producing and agreeing an annual community sports and objectives of development plan; organisation: 2. Monitoring and reviewing the use of the facilities by the University and the local community; 3. Discussing and advising on the fees to be charged for the use of the facilities; 4. Monitoring and reviewing accidents and complaints; 5. Monitoring and reviewing the condition and maintenance of the facilities.

Key areas of interest and The Council has an agreement with the University to provide topical Issues for the outdoor sports facilities for the Eastleigh community, thus organisation: helping to address the shortfall in accessible sports pitches in the Borough.

No of meetings per year: Usual time of meeting(s): Normal amount of notice given of At least 3 per year Evenings (exact times to be agreed) meeting(s): To be agreed, but at least 3 months normally

Desired skills, qualities, An interest in sports development and promoting active knowledge or experience participation in physical recreation; experience of partnership Members should have: working; knowledge of the operation of large public leisure facilities.

Details of any training To be agreed. provided:

Details of anticipated In addition to the formal meetings, it is anticipated that the workload: Member representative would also be involved in other eg will member attend informal internal and external meetings, reviewing reports and meeting only or be statistics on the operation and use of the facilities, and involved in other work? perhaps responding to enquiries/issues raised by community group users.

Name and address of Phil Lomax Contact Officer: Head of Countryside and Recreation Civic Offices Leigh Road EASTLEIGH SO50 9YN

Would be interested in sending a guest speaker to Committee: Yes

Would be interested in attending an informal meeting: Yes

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58 Agenda Item 14 1

EASTLEIGH MUSEUM JOINT MANAGEMENT COMMITTEE

Wednesday, 9 April 2008 (2:00 pm – 2:30 pm)

The meeting was held at the Civic Offices, Eastleigh Borough Council

PRESENT:

Representing Eastleigh Borough Council - Councillors Irish and Mrs Sollitt

Representing Hampshire County Council – Councillors Broadhurst and Davidovitz

Stephen Lowy - County Museums and Archives Service Sue Tapliss - Curator, Eastleigh Museum Ruth Kerr - County Museums and Archives Service John Gasson - Local Area Co-ordinator Len Purchase - Friends of Eastleigh Museum

Apologies for absence were received from County Councillor House and Peter James, County Museums and Archives Service

1. MINUTES

The Minutes of the meeting held on 17 October 2007 were agreed as a correct record.

Matters Arising

On Minute 5 (Revenue Budget Estimate) it was reported that, at its meeting on 4 December 2007, Eastleigh Local Area Committee had requested further information before making a decision on the provision of funding for the Museum for 2008/09. It had subsequently been agreed that £63,750 would be contributed, a 1.9% increase on the previous year.

2. CURATOR'S REPORT

The Curator introduced a report detailing activities and events at the Museum during October 2007 – February 2008.

Exhibitions staged by the County Museums Service during this period included Two Memorable Men, photographs by Crispin Eurich and drawings by L S Lowry, With Scott to the Pole, photographs of Scott’s ill- fated expedition to Antarctica, and Who does he think he is?, the case of the Tichborne Claimant.

Forthcoming exhibitions included Tooth and Claw, living alongside Britain’s predators, Invisible Eastleigh, photographs of the less well-known Eastleigh by Matthew Myatt and Dressed 2 Express, the evolution of teenage style, and Hampshire and the Slave Trade, marking the 200th

59 anniversary of the end of British involvement in the trade.

Visits to the Museum had been made by a number of local groups and societies, including the Vindicatrix Society, Eastleigh Borough Local Histories Forum and the Friends of Eastleigh Museum.

Visitor figures for October 2007 – February 2008 had increased on the previous year, with a 42% increase in February.

Workshops events and activities had included 3 Lowry-based events in October 2007, Penguin Christmas and You be the Judge, based on the Tichborne Claimant story. Visits had been made by two local schools under the school-related activities programme.

Activities were planned during the school holidays in April and May and on 26 June a talk on 19th century Beetlewing Embroidery was to be held.

Atlantic Housing Association had offered the Museum three stained glass windows from the former Church of the Resurrection in Romsey Road, Eastleigh, which had now been collected. A small reception was to be held to mark their installation by the Museum Service’s Conservation Team at the Museum after Easter. The Keeper of Decorative Art had carried out some research into the three-light window, which was commissioned in 1881 as a memorial to Edmund William Crofts, who lived in North Stoneham, and was made by James Powell & Sons, Whitefriars, London.

The Senior Education Officer reported that 1,050 children had visited the Museum during the previous year, mainly during the Out of Egypt exhibition and accompanying workshops.

A promotional pack was to be sent to all teachers in Local Education Authority schools in the Borough in the next few weeks, outlining the support that could be provided by the Museum. In addition, information was mailed four times per year to all local schools.

It was also reported that Stoke Park Junior School had been working with the Senior Education Officer regarding the use of their video conferencing equipment.

It was AGREED that the report be noted.

3. PROGRESS REPORT ON A DISCOVERY CENTRE AT EASTLEIGH - VERBAL REPORT

Councillor Davidovitz reported that no further progress had been made since the last meeting. The next Discovery Centre was likely to be at Basingstoke, and the following one at Andover.

The Committee agreed that it was important to ensure that the proposal for

60 3

a Discovery Centre at Eastleigh was not lost, as a site had been identified and it would be difficult to find another in the town.

4. DATE AND VENUE OF NEXT MEETING

It was agreed that the next meeting would take place on Wednesday 15 October 2008 at 2pm at the Civic Offices.

M3664

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62 Agenda Item 15

EASTLEIGH LOCAL AREA COMMITTEE

Tuesday 13 May 2008

ALLBROOK FARMHOUSE APPEAL

Report of the Area Co-ordinator

RECOMMENDATION

It is recommended that Members note the result of this appeal and its effect on the Committee’s Revenue reserves.

Summary

This report records the result of the appeal by developers against refusal to permit development at the Allbrook Farmhouse site and highlights the financial impact on this Committee.

Statutory Powers

Sections 101, 111 and 152 of the Local Government Act 1972.

Introduction

1. At a meeting of this Committee on 19 December 2006 Members considered an application by Forelle Estates to build 8 properties at Allbrook Farm. Members went against officers’ advice and voted to refuse. Grounds for refusal were:

1. The special interest and setting of the farmhouse which is listed Grade II.

2. The character and appearance of the area.

3. The safety of highway users and the free flow of traffic on Pitmore Road.

4. Main drainage facilities.

General Information

2. The developers successfully appealed against this decision and partial costs were awarded against this Council in respect of defending refusal reasons 3 and 4.

AC623JG 1 63 Financial Implications

3. The value of these costs was £18,698. The Council’s policy is to charge the appropriate area committee when a decision is made against officers’ advice, therefore this amount will be met from our revenue reserves.

Conclusion

4. A planning decision against officers’ advice can have a severe financial impact on this Committee and Members must be mindful of this when weighing up the arguments for and against an application.

JOHN GASSON Area Co-ordinator

Civic Offices Leigh Road Eastleigh Hampshire SO50 9YN

Date: 25 April 2008 Contact Officer: John Gasson Tel No: 023 8068 3369 e-mail: [email protected] Appendices Attached: 0 Report No: AC623JG

LOCAL GOVERNMENT ACT 1972 – SECTION 100D

The following documents disclose facts or matters on which this report or an important part of it is based and have been relied upon to a material extent in the preparation of this report:

Nil

64 AC623JG 2 Agenda Item 16

EASTLEIGH LOCAL AREA COMMITTEE

Tuesday 13 May 2008

FINANCIAL MONITORING & EXPENDITURE

Report of the Area Co-ordinator

RECOMMENDATIONS

It is recommended that :

(1) Corporate receipts totalling £9,000 be used to make up the funding required to pay for a hard surface drive to the community hall in Belmont Road, Eastleigh;

(2) £25,000 be allocated to Avenue Park for open space and social and recreational projects sourced from Developer’s Contributions.

Summary

This report contains recommendations for expenditure from the Committee’s capital and revenue budgets.

Statutory Powers

Sections 101, 111 and 152 of the Local Government Act 1972.

Avenue Park Open Space

1. This Committee has devolved responsibility for managing a variety of countryside sites throughout the local area.

2. In 2007 this Committee sponsored the refurbishment of the showers and changing rooms at Lakeside Country Park and in 2008 has allocated funding for various amenity improvements to North End Nature Park and the creation of a public art focal point at Lakeside Country Park.

3. This Committee has always shown interest in supporting further improvements to countryside sites within the local area.

4. This report responds to Members’ interests by bringing forward a number of recommendations which will continue to enhance countryside sites within Eastleigh for residents and visitors alike.

AC621JG 1 65 5. Avenue Park forms part of the larger North Stoneham Park, a ‘Capability’ Brown designed landscape. It is managed by Eastleigh Countryside Service and contains the remains of the North Stoneham War Shrine.

6. The Shrine was created as a memorial for a son of the Willis Fleming family and other local soldiers killed during the First World War. Over the years it has deteriorated to a very poor state.

7. The Countryside Service have been working with the Willis Fleming Family Trust and other organisations on a project to restore the Shrine and the surrounding landscape, and a programme of community engagement involving local people, schools and other interested parties.

8. A number of events were held last year to increase awareness of the site and seek support for the Project.

9. A joint application from Eastleigh Borough Council and the Willis Fleming Historical Trust was recently submitted to the Heritage Lottery Fund for £50,000.

10. A further application will be made to the war memorials Trust for £10,000. Partner organisations and ‘in kind’ contributions will make up a further £10,000.

11. Members’ approval is sought to allocate £25,000 from Developers’ Contributions to make up the short fall in the restoration project costs and allow additional landscape and habitat improvement works to the surrounding area. The anticipated contribution from the Nightingale Primary School development in Chestnut Avenue (£47,905) can be partially used for this project.

Belmont Hall Drive

12. At a meeting of this Committee on 22 January 2008 Members were appraised of the need to resurface the drive to this community hall and Developer’s Contributions totalling £1,000 were allocated towards the total cost of £10,000.

13. This Committee agreed in December 2006 to allocate Developer’s Contributions to assist with costs associated with the Nightingale Centre. It was agreed by Cabinet that this amount will be repaid to this Committee in 2007/08.

14. This funding has not yet been fully reclaimed and accordingly Members are asked to endorse the request that £9,000 of these monies be transferred back to this Committee to be used to pay for the Belmont Hall Drive.

Financial Implications

15. All recommendations for expenditure in this report can be contained within existing revenue budgets and unallocated Developer’s Contributions.

66 AC621JG 2 Conclusion

16. Members are requested to agree expenditure from this Committee’s revenue and capital budgets.

JOHN GASSON Area Co-ordinator

Civic Offices Leigh Road Eastleigh Hampshire SO50 9YN

Date: 23 April 2008 Contact Officer: John Gasson Tel No: 023 8068 3369 e-mail: [email protected] Appendices Attached: 0 Report No: AC621JG

LOCAL GOVERNMENT ACT 1972 – SECTION 100D

The following documents disclose facts or matters on which this report or an important part of it is based and have been relied upon to a material extent in the preparation of this report:

Nil

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