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Meetings, Agendas, and Minutes Public Document Pack SOUTH LAKELAND DISTRICT COUNCIL South Lakeland House Kendal, Cumbria LA9 4UQ www.southlakeland.gov.uk You are requested to attend a meeting of the Council on Thursday, 26 July 2012, at 6.30 pm in the District Council Chamber, South Lakeland House, Kendal Note – A briefing session entitled “South Lakes Housing – the first 100 days” will be held in the Assembly Room at the Town Hall, Kendal, commencing at 4.00 p.m. The session will comprise a presentation on the work of South Lakes Housing, following the transfer of the housing stock and will include an opportunity for Members to ask questions on progress in delivering the promises made to tenants through the Council’s ‘Offer Document’. A buffet will be served at 5.30 p.m. for those Members who were present at the session. For those who wish to attend, Prayers will be said in the District Council Chamber at 6.20 p.m. Membership Councillors Caroline Airey David Evans Mary Orr James Airey Clare Feeney-Johnson Bharath Rajan Giles Archibald David Fletcher Vivienne Rees Ben Berry Andrew Gardiner Amanda Rigg Roger Bingham Gill Gardner David Ryder Rob Boden Clive Graham Sue Sanderson Jonathan Brook Brenda Gray Andy Shine John Clough Anne Hall Hilary Stephenson Stephen Coleman Heidi Halliday Jo Stephenson (Chairman) Stan Collins Tom Harvey Ian Stewart Brian Cooper Chris Holland Peter Thornton Nick Cotton John Holmes Graham Vincent Joss Curwen Helen Irving Evelyn Westwood (Vice-Chairman) Julie Dawson Janette Jenkinson David Williams Philip Dixon Pru Jupe Janet Willis Sheila Eccles Sonia Lawson Mark Wilson Sylvia Emmott Ian McPherson Mary Wilson Wednesday, 18 July 2012 Debbie Storr, Director of Policy and Resources (Monitoring Officer) For all enquiries, please contact:- Committee Administrator: Chris Woods Telephone: 01539 717440 e-mail: [email protected] Roll Call : Apologies AGENDA Page Nos. PART I 1 MINUTES 1 - 6 To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Council held on 19 June 2012 (copy attached). 2 PUBLIC PARTICIPATION Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so before the commencement of the meeting. Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Democratic and Electoral Services Manager on 01539 717440. (1) Questions and Representations To receive any questions or representations which have been received from members of the public. (2) Deputations and Petitions To receive any deputations or petitions which have been received from members of the public. 3 DECLARATIONS OF INTEREST To receive declarations by Members and/or co-optees of interests in respect of items on this Agenda. Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.) Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests. If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting. 4 LOCAL GOVERNMENT ACT 1972 - EXCLUDED ITEMS To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public. 5 CHAIRMAN'S ANNOUNCEMENTS To receive announcements by the Chairman. 6 REVIEW OF CONSTITUTION 7 - 52 To seek Council’s approval to proposed amendments to the Financial Procedure Rules and the Contract Procedure Rules within the Council’s Constitution. 7 CORPORATE POLICIES UPDATE 53 - 72 To consider updates to two corporate policies (the Equality Scheme 2012 – 2015 and the Community Engagement Strategy 2012). 8 2011/12 REVENUE AND CAPITAL BUDGET CARRY FORWARD 73 - 84 REQUESTS (PD12/001/Sev) To consider the requests that have been made to carry forward revenue and capital budgets which were not expended in 2011/12, to the current financial year (2012/13), and to consider contributions to and from reserves and the write-off of irrecoverable income. 9 WHOLE COUNCIL ELECTIONS 85 - 90 Further to Minute C/082 (2011/12), to consider a report on the issue of whole-council elections. 10 OVERVIEW AND SCRUTINY ANNUAL REPORT 91 - 110 To receive the Overview and Scrutiny Annual Report for the period May 2011 to April 2012. 11 MINUTES OF MEETINGS To receive Chairmen’s comments (if any notified) in respect of the minutes of Committee meetings held between 23 April and 13 July 2012. If Members wish to raise questions with regard to any minutes of the Regulatory or Overview and Scrutiny Committee meetings held since the Agenda was issued for the last Council meeting, then notice should be provided in line with Rule 10 of the Council Procedural Rules. 12 EXECUTIVE REPORTS, DECISIONS AND CABINET QUESTION TIME To receive the Executive Report from the Leader and to deal with any questions to the Leader and/or Portfolio Holders on any topic which is within the jurisdiction or influence of the Council, and is relevant to their Portfolio. Any Member who poses a question will be entitled to one supplementary question on the same topic. Members are encouraged to give Portfolio Holders 24 hours’ notice of questions. If no notice is received, then the Portfolio Holder can reserve the right to give a written answer. Where notice of questions has been given, these will be taken first. Where a Member wishes to ask more than one question, please submit questions in order of priority. If more than one Member sends in a question, these will be taken in alphabetical order of Members’ names. The question time will be limited to 30 minutes. a Leader and Promoting South Lakeland Portfolio Holder 111 - 112 b Deputy Leader and Environment and Sustainability Portfolio 113 - 122 Holder c Central Services Port folio Holder 123 - 126 d Communities and Wellbeing Portfolio Holder 127 - 130 e Economy and Enterprise Portfolio Holder 131 - 134 f Housing and Development Portfolio Holder 135 - 136 g Policy, Performance and Resources Portfolio Holder 137 - 138 13 QUESTIONS To deal with any questions under Rule 10 of the Council’s Procedural Rules, of which due notice has been given and/or the Chairman allows as a matter of urgent business. 14 NOTICE OF MOTION 139 - 140 The following Notice of Motion has been given in accordance with Paragraph 11.1 of the Council’s Rules of Procedure:- “That Council continues to register its concern with regard to the draft First TransPennine May 2014 timetable proposals, and that it supports efforts to ensure there are regular through train services between the district, Manchester and Manchester Airport as they are key to the wellbeing of our communities and our prospects for economic growth.” (signed by Councillor Ben Berry) (Background information attached.) PART II Private Section (exempt reasons under Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, specified by way of paragraph number) There are no items in this Part of the Agenda. 17 Item No.1 19.06.2012 Council SOUTH LAKELAND DISTRICT COUNCIL Minutes of the proceedings at a meeting of the Council held in the District Council Chamber, South Lakeland House, Kendal, on Tuesday, 19 June 2012, at 6.30 pm. Present Councillors Jo Stephenson (Chairman) Evelyn Westwood (Vice-Chairman) James Airey David Evans Ian McPherson Giles Archibald Clare Feeney-Johnson Mary Orr Ben Berry David Fletcher Bharath Rajan Roger Bingham Andrew Gardiner David Ryder Rob Boden Gill Gardner Sue Sanderson Jonathan Brook Brenda Gray Andy Shine John Clough Anne Hall Ian Stewart Brian Cooper Tom Harvey Peter Thornton Nick Cotton Chris Holland Graham Vincent Joss Curwen John Holmes David Williams Julie Dawson Helen Irving Janet Willis Philip Dixon Janette Jenkinson Mary Wilson Sheila Eccles Pru Jupe Sylvia Emmott Sonia Lawson Apologies for absence were received from Councillors Caroline Airey, Stephen Coleman, Stan Collins, Clive Graham, Heidi Halliday, Vivienne Rees, Amanda Rigg, Hilary Stephenson and Mark Wilson. Also in attendance at the meeting was Jim Morrison, Chairman of the Standards Committee. Officers Lawrence Conway Chief Executive Shelagh McGregor Assistant Director Resources (Section 151 Officer) Debbie Storr Director of Policy and Resources (Monitoring Officer) David Sykes Director of People and Places Chris Woods Democratic and Electoral Services Manager C/21 MINUTES RESOLVED – That the Chairman be authorised to sign, as correct records, the minutes of the meetings of the Council held on 16 May 2012. Page 1 18 19.06.2012 Council C/22 PUBLIC PARTICIPATION RESOLVED – That it be noted that there were no questions, representations, deputations or petitions. C/23 DECLARATIONS OF INTEREST RESOLVED – That it be noted that no declarations of interest were declared in respect of items on this Agenda. C/24 LOCAL GOVERNMENT ACT 1972 - EXCLUDED ITEMS RESOLVED – That, should discussion be necessary, the items in Part ll of the Agenda be dealt with following the exclusion of the press and public. C/25 CHAIRMAN'S ANNOUNCEMENTS The Chairman had circulated to Members a list of engagements he had attended since his appointment. In addition, he reported that he had attended a Civic Sunday event on the 10 June at the invitation of Ulverston Town Council.
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