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For Personal Use Only Use Personal For Dominic D Smith Vice President & Company Secretary Aurizon Holdings Limited ABN 14 146 335 622 T +61 7 3019 9000 F +61 7 3019 2188 E [email protected] W aurizon.com.au Level 17, 175 Eagle Street Brisbane QLD 4000 GPO Box 456 Brisbane QLD 4001 ASX Market Announcements ASX Limited 20 Bridge Street Sydney NSW 2000 12 September 2014 BY ELECTRONIC LODGEMENT Aurizon – Notice of Annual General Meeting, Proxy Form & Annual Report Please find attached a copy of the Notice of Annual General Meeting, accompanying Chairman’s letter and Proxy Form (Notice) for the Aurizon Holdings Limited (AZJ) Annual General Meeting to be held on Wednesday 12 November 2014, in the River Room 4 at the Perth Convention and Exhibition Centre, 21 Mounts Bay Road, Perth. Also attached is the published Annual Report. Copies of the Notice and Annual Report are in the process of being sent to all AZJ shareholders who have elected to receive a copy. A copy of the Annual Report is also available on the Company’s website aurizon.com.au. Yours faithfully Dominic D Smith VP & Company Secretary For personal use only Dear Shareholders On behalf of the Board of Aurizon Holdings Limited (Aurizon), I am pleased to invite you to attend the Aurizon Annual General Meeting (AGM) on Wednesday 12 November 2014, in the River View Room 4 at the Perth Convention and Exhibition Centre, 21 Mounts Bay Rd, Perth WA Australia 6000. The meeting is scheduled to start at 10:00am (Perth time). The 2014 AGM is being held in Perth, Western Australia to avoid G20 meetings being held in Brisbane. Western Australia is also a key State for the Company and the activities it undertakes. Enclosed is the Notice of Meeting setting out the business of the AGM. For further details on the resolutions proposed at the AGM please refer to the Explanatory Notes. I urge all shareholders to read this material carefully before voting on the proposed resolutions. In 2013, Aurizon received 72% of votes cast in favour of the Remuneration Report. This constituted a ‘first strike’ under the Corporations Act. At this year’s AGM, shareholders will be asked to cast a non-binding vote in relation to the adoption of the Remuneration Report for the financial year ended 30 June 2014. Since last year’s AGM, your Board has consulted broadly to seek to understand the concerns that led to the ‘first strike’. In recognition of the concerns expressed, your Board conducted a comprehensive review of the Company’s Executive Reward Strategy. Full details of all the changes are set out in the Remuneration Report and I encourage you to review the detailed account of the Group’s Executive Reward Strategy. If the votes against the Remuneration Report again exceed 25% of the votes cast, Aurizon will receive a ‘second strike’. If a ‘second strike’ occurs, then a Board Spill Meeting Resolution will be put to the AGM. The Board unanimously recommends that shareholders vote against it on the basis that it would be extremely disruptive to the ongoing operations of the Company. If you are not able to attend the AGM I encourage you to appoint a proxy to attend and vote on your behalf. You may appoint a proxy by: • using the share registry’s website at investorvote.com.au; or • completing the enclosed proxy form In order to be valid, online proxies and proxy forms must be received no later than 10:00am Perth time (12:00pm AEST) Monday 10 November 2014. If you plan to attend the AGM, please bring the enclosed proxy form to assist us in registering your attendance. Shareholders are invited to join the Board for light refreshments at the conclusion of the AGM. On behalf of all the Directors of Aurizon, we look forward to seeing you at the AGM. Yours Sincerely John B Prescott AC Chairman & Independent Non-Executive Director For personal use only Aurizon Holdings Limited DRAFT Aurizon Holdings Limited Notice of 2014 Annual General Meeting Notice is given that Aurizon Holdings Limited (the Company) will hold its Annual General Meeting (AGM) at 10:00am (Perth time) on Wednesday 12 November 2014, in the River View Room 4 at the Perth Convention and Exhibition Centre, 21 Mounts Bay Rd, Perth WA Australia 6000, for the purpose of transacting the business set out in this Notice of Meeting (Notice). If you are unable to attend the AGM you are encouraged to complete and return the proxy form accompanying this Notice. You can lodge your completed proxy form with the Company’s Share Registry, Computershare by: • mailing it to Computershare using the reply paid envelope; • posting it to GPO Box 242, Melbourne VIC 3001 Australia; • lodging it online at Computershare’s website investorvote.com.au and logging in using the control number found on the front of the accompanying proxy form, or scanning the QR code on the front of the accompanying Proxy Form with your mobile device and inserting your postcode; • faxing it to 1800 783 447 (within Australia) or +61 3 9473 2555 (outside Australia); or • Intermediary Online subscribers (Institutions/Custodians) may lodge their proxy instruction online by visiting: intermediaryonline.com. The completed proxy form must be received by Computershare no later than 10:00am Perth time (12:00pm AEST) on Monday, 10 November 2014. If you appoint a proxy the Company encourages you to direct your proxy how to vote on each item, by marking the appropriate box on the proxy form. For personal use only Aurizon Holdings Limited ABN 14 146 335 622 DRAFT Notice of 2014 Annual General Meeting Business Contingent Business 1. Financial Statements and Reports 6. Board Spill Meeting To receive and consider the Financial Statements, Directors' If required, to consider and if thought fit, to pass the following Report and independent Auditor’s Report of the Company resolution as an ordinary resolution of the Company: and its controlled entities for the financial year ended a) That, subject to and conditional on at least 25% of the 30 June 2014. votes cast on resolution 5 being cast against the Note: There is no vote on this item. adoption of the Remuneration Report: 2. Election of Directors 1. an extraordinary general meeting of the Company (the Spill Meeting) be held within 90 days of the To consider and, if thought fit, pass the following as separate passing of this resolution; ordinary resolutions: 2. all of the Non-Executive Directors in office when the a) “That, Mr John B Prescott AC, who retires by rotation and Board resolution to make the Directors’ Report for the being eligible, be re-elected as a Director of the financial year ended 30 June 2014 was passed Company.” (being John B Prescott AC, Russell Caplan, John b) “That, Mr John Atkin, who retires by rotation and being Atkin, Gene Tilbrook, Andrea Staines, Graeme John eligible, be re-elected as a Director of the Company.” AO, Karen Field, John Cooper and Pasquale Zito) c) “That, Mr Pasquale Zito, who was appointed as an and who remain in office at the time of the Spill addition to existing Directors of the Company and being Meeting, cease to hold office immediately before the eligible, be elected as a Director of the Company.” end of the Spill Meeting; and 3. resolutions to appoint persons to offices that will be 3. Grant of Performance Rights to the Managing Director & vacated immediately before the end of the Spill CEO pursuant to the Company’s Long Term Incentive Meeting be put to the vote of shareholders at the Spill Award Meeting. To consider and, if thought fit, to pass the following as an ordinary resolution: Additional Information “That approval be given for all purposes under the The Explanatory Notes set out on pages 3 to 7 provide more Corporations Act 2001 (Cth) (Corporations Act) and the information on each of the items of business. ASX Listing Rules, including ASX Listing Rule 10.14, to issue Items 3, 4, 5 and 6 set out above are subject to voting to the Managing Director & CEO, Mr Lance Hockridge, up to exclusions, details of which are set out in Voting Notes on pages 401,235 Performance Rights on the terms summarised in the 7 to 9 which forms part of this Notice. Explanatory Notes to this Notice.” 4. Approval of Potential Termination Benefits to Key By order of the Board Management Personnel To consider and, if thought fit, to pass the following as an ordinary resolution: That, in accordance with the terms of section 200B and 200E of the Corporations Act, approval is given for the provision of Dominic D Smith benefits under the Company’s Long Term Incentive Plan Company Secretary where all of the following conditions are met: Brisbane, 12 September 2014 a) the person receiving the benefit is currently or, in future, an employee of the Company or a related body corporate; b) the person holds a managerial or executive office; c) the benefit is paid on the person ceasing to hold a managerial or executive office; and d) the benefit is paid on the terms set out in the Explanatory Notes. 5. Remuneration Report To consider and, if thought fit, to pass the following as a non- binding ordinary resolution: For personal use only “That the Remuneration Report for the financial year ended 30 June 2014, be adopted.” Note: This resolution is advisory only and does not bind the Directors or the Company. 2 Explanatory Notes DRAFT The following Explanatory Notes (notes) have been 2(a): Mr John B Prescott AC prepared for the information of shareholders in relation to the Independent Chairman BCom (Indus Rel), HonDsc, HonLLD, business to be conducted at the Company’s 2014 AGM.
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