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1 Facility Worksheet Guide FACILITY WORKSHEET GUIDE 1 Guide for Completing The Facility Worksheets for the Louisiana Certificate of Live Birth 2010 * * Rev 01/01/2010 2 How To Use This Guide This guide was developed to assist in completing the facility worksheets for the revised Certificate of Live Birth (Facility worksheet (FWS), Birth Certificate (BC)) Definitions Instructions Sources Keywords/Abbreviations Defines the items in the order they Provides specific instructions for Identifies the sources in the medical ■ Identifies alternative, usually appear on the facility worksheet completing each item records where information for each synonymous terms, common item can be found. The specific abbreviations, and acronyms for items. records available will differ somewhat The keywords and abbreviations given from facility to facility. The source in this guide are not intended as listed first (1st) is considered the inclusive. Facilities and practitioners best or preferred source. Please use will likely add others to the lists. this source whenever possible. All Example: subsequent sources are listed in order of For prepregnancy diabetes are: preference. The precise location within the DM - Diabetes mellitus records where an item can be found is Type 1 diabetes further identified by IDDM - Insulin dependent ‘‘under’’ and ‘‘or.’’ diabetes mellitus Example: Type 2 diabetes To determine whether gestational Noninsulin dependent diabetes diabetes is recorded as a ‗‗Risk factor mellitus in this Pregnancy‘‘ (item 14) in the Class B DM records: Class C DM The 1st or best source is: Class D DM The prenatal care record Class F DM Within the prenatal care record, Class R DM information on diabetes may be Class H DM found under— + Medical history + Previous obstetric (OB) history + Problem list, or initial risk assessment + Historical risk summary + Complications of previous pregnancies + Factors this pregnancy 3 How To Use This Guide—Con. Definitions Instructions Sources Keywords/Abbreviations ■ Medications commonly used for items Example: ‗‗Clomid‘‘ for ‗‗Assisted reproduction treatment‘‘ ■ ‘‘Look for’’ is used to indicate terms that may be associated with, but are not synonymous with, an item. Terms listed under ‘‘look for’’ may indicate that an item should be reported for the pregnancy, but additional information will be needed before it can be determined whether the item should be reported. Example: ‗‗Trial of labor‘‘ for ‗‗cesarean delivery‘‘ MISSING INFORMATION Where information for an item cannot be located, please write ‘‘unknown’’ on the paper copy of the worksheet. 4 Guide to Completing the Facility Worksheets for the Certificate of Live Birth Definitions Instructions Sources Keywords/Abbreviations 1. Facility name (BC #9) The name of the facility where the Enter the name of the facility where delivery took place the birth occurred. If this birth did not occur in a hospital or freestanding birthing center, enter the street and number of the place where the birth occurred. If this birth occurred en route, that is, in a moving conveyance, enter the city, town, village, or location where the child was first removed from the conveyance. If the birth occurred in international airspace or waters, enter ‗‗plane‘‘ or ‗‗boat.‘‘ 2. Facility I.D. (BC #7) National Provider Identifier Enter the facility‘s National Provider NPI Identification Number (NPI). If no NPI, enter the State hospital code. 3. City, town, or location of birth (BC #11) The name of the city, town, township, Enter the name of the city, town, village, or other location where the township, village, or other location birth occurred where the birth occurred. If the birth occurred in international waters or airspace, enter the location where the infant was first removed from the boat or plane. 5 Guide to Completing the Facility Worksheets for the Certificate of Live Birth Definitions Instructions Sources Keywords/Abbreviations 4. Parish of birth (BC #12) The name of the parish (county) where Enter the zip code where the birth occurred occurred. 5. Zip code of birth (BC #13) The name of the parish (county) where Enter the name of the parish where the birth occurred (county) the birth occurred. If the birth occurred in international waters or airspace, enter the name of the county where the infant was removed from the boat or plane. 6. Place where birth/delivery occurred/Birthplace (BC #8) The type of place where the birth Check the box that best describes the 1st Admission History and occurred type of place where the birth occurred. Physical (H&P) under— General Admission under— Hospital Admitted from home, doctor‘s Freestanding birthing center office, other or— FBC - Freestanding birthing center No direct physical connection with an Problem list/findings operative delivery center 2nd Delivery Record under— Home birth If home birth is checked, check Delivery information The birth occurred at a private whether the home birth was planned. residence If unknown whether a planned home Labor and delivery summary birth write ‗‗unknown.‘‘ Maternal obstetric (OB)/labor Clinic/Doctor’s office summary under—delivery Other Specify taxi, cab, train, plane, etc. of labor and delivery (L&D) 3rd Basic Admission Data 4th Progress Notes or Note 6 Guide to Completing the Facility Worksheets for the Certificate of Live Birth Definitions Instructions Sources Keywords/Abbreviations 7. Sex of child (BC #2) The sex of the infant Enter whether the infant is male, 1st Delivery Record under—Infant M - Male female, or unknown. Data F - Female U – Unknown 8. Time of birth (BC #3) The infant‘s time of birth Enter the time the infant was born 1st Labor and Delivery under— based on a 24-hour clock (military Delivery Record 9. Date of birth (BC #4) The infant‘s date of birth Enter the month, day, and four-digit 1st Labor and Delivery under— DOB - Date of birth year of birth. Delivery Record If the date of birth of the infant is not 2nd Newborn Admission H&P known because the infant is a foundling, enter the date the infant was found. 10. Infant’s medical record number (BC #5) The medical record number assigned Enter the medical record number. 1st Infant‘s Medical Record to the newborn Addressograph Plate 2nd Admitting Office Face Sheet under—History Number 11. Mother’s medical record number (BC #6) The medical record number assigned Enter the medical record number. 1st Mother‘s Medical Record to the mother Addressograph Plate 2nd Admitting Office Face Sheet 7 Guide to Completing the Facility Worksheets for the Certificate of Live Birth Definitions Instructions Sources Keywords/Abbreviations 12. Birthweight or weight of fetus (BC #28) The weight of the infant at birth Enter the weight (in grams) of the 1st Delivery Record under—Infant BW - Birthweight infant at birth. Data Gms - Grams Lbs - Pounds oz - Ounces Do not convert pounds and ounces 2nd Admission Assessment under— (lbs. and oz.) to grams. Weight If the weight in grams is not available, enter the birth weight in lbs. and oz. 13. Obstetric estimate of gestation at delivery (BC #29) Gestation weeks (wks) The obstetric estimate of the infant‘s Enter the obstetric estimate of the 1st OB Admission H&P under— weeks gestational age gestation in completed weeks based on infant‘s gestation in completed weeks. Weeks the birth attendant‘s final estimate of If the obstetric estimate of gestation is not Gestational age GA - Gestational age gestation known, enter ‗‗unknown‘‘ in the EGA - Estimated gestational age This estimate of gestation should be space. determined by all perinatal factors and Do not complete this item based on the assessments such as ultrasound, but infant‘s date of birth and the not the neonatal exam. mother‘s date of last menstrual period. 8 Guide to Completing the Facility Worksheets for the Certificate of Live Birth Definitions Instructions Sources Keywords/Abbreviations 14. Apgar score (BC #30) A systematic measure for evaluating Enter the infant‘s Apgar score at 5 Same as Sex of child above the physical condition of the infant at minutes. specific intervals following birth If the score at 5 minutes is less than 6, enter the infant‘s Apgar score at 10 minutes. 15. Plurality (BC #31) The number of fetuses delivered live Enter the number of fetuses delivered 1st Delivery Record Single or dead at any time in the pregnancy in this pregnancy. Admission 2nd Twin, triplet, quadruplet, etc. regardless of gestational age, or if the If two or more live births in this H&P Multiple (a, b, c.. .) or (1, 2, 3.. .) fetuses were delivered at different delivery, see ‘‘Facility Worksheet dates in the pregnancy Attachment for Multiple Births.’’ ‗‗Reabsorbed‘‘ fetuses (those that are not delivered: expulsed or extracted from the mother) should not be counted. 16. If not a single birth, order born in the delivery (BC #32) The order born in the delivery, If this is a single birth, leave this item 1st Delivery Record under—Birth Baby 1, 2, etc. st nd rd live-born or fetal death (1 , 2 , 3 etc) blank. Order Twin 1, 2 etc. 4th, 5th, 6th, 7th, etc.) Triplet 1, 2, 3, etc. from this Include all all live live births births and and fetal fetal deaths deaths 2nd Infant Data from this pregnancy. Look for: Birth order/Set order 17. If not a single birth, number of infants in this delivery born alive The number of infants in this delivery If this is a single birth, leave this item 1st Delivery Record Look for: born alive blank. Condition 2nd Admission H&P If this is not a single birth, specify the number of infants in this delivery born alive. Include this birth. 9 Guide to Completing the Facility Worksheets for the Certificate of Live Birth Definitions Instructions Sources Keywords/Abbreviations 18. Was the infant transferred within 24 hours of delivery? (BC #35) Transfer status of the infant within Check ‗‗yes‘‘ if the infant was 1st Infant Progress Notes Look for: 24 hours after delivery transferred from this facility to another Disposition within 24 hours of delivery.
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