Special Libraries, September 1970

San Jose State University SJSU ScholarWorks

Special Libraries, 1970 Special Libraries, 1970s

9-1-1970

Special Libraries Association

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Recommended Citation Special Libraries Association, "Special Libraries, September 1970" (1970). Special Libraries, 1970. 7. https://scholarworks.sjsu.edu/sla_sl_1970/7

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The big ones are even bigger this year. BOOKS IN PRINT 1970. Nearly 3 10,000 books are listed by author and by title - a net increase of 35,000 over the 1969 edition. Provides complete ordering information, in most cases including International Standard Book Numbers. The title index also features a directory of all known U.S. publishers. ISBN: 0-8352-0419-7. LC: 4-12648. Cloth. Postpaid price for the two-volume set: $27.50 net in U.S. and Canada; $30.25 elsewhere. Ready late October. SUBJECT GUIDE TO BOOKS IN PRINT 1970. Lists some 270,000 books from 1900 U.S. publishers and indexes them under 42,500 subject headings with 47,000 cross references. Helps you track down books on nearly every conceivable subject - popular or obscure. Entries include full bibliographic information. ISBN: 0-8352-0420-0. LC: 4-12648. Cloth. Postpaid price for the two-volume set: $23.50 net in U.S. and Canada; $25.85 elsewhere. Ready November. PUBLISHERS' TRADE LIST ANNUAL 1970. Now published in six volumes the same size as its companions, BOOKS IN PRINT and SUBJECT GUIDE. Includes the trade order lists of some 1900 U.S. publishers. Gives descriptions of books, series, and bindings; gives International Standard Book Numbers; outlines discount policies. ISBN: 0-8352-0421-9. LC: 4-12648. Cloth. Postpaid price for the six-volume set: $17.50 net in U.S. and Canada; $19.25 elsewhere. Ready Now. In New York please add applicable sales tax. R. R. BOWKER COMPANY, 1180 Avenue of the Americas, New York, N.Y. 10036

As many of you know, a number of our long-time "standing orders" were inadvertently dropped last year. Please do not assume that your "standing orders" are active. Start afresh by indicating your present "standing order7' requirements. We will take special pains to see that this "fresh start" is not duplicated with any past "standing order" request now on file. AN0 MATHEMATlCAl LINGUISTICS Selected articles from Nauchno-Tekhnicheskaya lnformatsiya (Institute of Scientific and Technical lnformation of the USSR - VINITI) Faraday Advisory Editor: L. Cohan, Polytechnic Institute of Brooklyn Soviet Editor: A. I. Mikhailov Focuses on experimental methods of analyzing, translating, encoding, searching and correlating scientific and technical information. Covers problems in the development of information languages, classification and indexing, and automatic analysis of texts. Describes new projects in automatic documentation, mechanical translation, mathematical linguistics and information retrieval.

Sample contents include: Preparation of Secondary Scientific Documents Improving the Format of Scientific Documents A Linguistic Description of the Nomenclature of Organic Chern~stry Some Causes of Loss and Noise in Document lnformat~onRe- trieval - The Concepts "lnformation" and "Sign" = Fundamentals of Scientific Abstracting Methods The Problem of Translation and Modern Linguistics Documentation and Problems of Classi- fying Sciences Problems of lnformation Storage and Retrieval Grammars Describing the Relationships between Natural Lan- guages Automatic Textual Analysis Analysis of lnformation Flow as a Means for Predicting the Future of Research Projects Research on Qualifications for lnformation Speclalists In Chemis- try Optimal Structures for Subject Indexes of Abstract Journals A Distributive Theory of Sentences with Bound Regions An Ap- proach to Definition of Certain Fundamental Notions in Informa- tion-Retrieval Languages Syntactical Homonymy in Russian (from the Viewpoint of Automatic Analysis and Synthesis). Annual subscription (4 issues): $145.00

TRANSLATION FROM RUSSIAN

THE FARADAY PRESS, INC. 84 FIFTH AVENUE. NEW YORK. N. Y. 10011 swets & zeitlinger

over 80.000 titles

over 3.000.000 volumes in stock

5 international journals manographs and congress proceedings

write or call for information: reprints SWETS & ZElTLlNGER over 600 titles in print keizersgracht 471 & 487 arnsterdam, the netherlands telephone: 020-223 226 cable address: swezeit, arnsierdarn telex: 14149 over 100.000 titles 19 waterloo avenue berwyn, pa. 19312, u.s.a. telephone: 21 5-644-4944 21 5-647-6236 telex: 084-5392 [WX: 510-668-5481

59 aka vista drive ;ants cruz, cal. 95060, u.s.a. :elephone: 408-426-21 98 SEPTEMBER1970 3n special Mbraries VOLUME61, NUMBER

Letters ll~ Editorial 351 William E. Stafford Consultant in Poetry in English to the Library of Congress 353 Catalog Retrieval Systems on Microfiche 357 Joseph M. Dagnese

Fired! 362 Beartha Cupp When a Library Job Ends . . . Find Another 363 Paula M. Strain

The Stone & Webster Library 1900-1970 374 Richard S. Huleatt Shared Cataloging 377 Joseph Z. Nitecki Acquisition Policy 381 Helen L. DeVore Intramural Alerting Services 385 Donald A. Windsor Diane M. Windsor

SLA News SLAIASIS Merger Members in the News 395 Discussions 387

Vistas LTP Reports to SLA 397 Coming Events 404 Have You Seen? 398 Reviews 405 Have You Heard? 402 Pubs 406

Placement 21~ Reports of Committees and Special Index to Advertisers 24~ instructions for Contributors 25~

Editor: F. E. MCKENNA Assistant Editor: JANET D. SHAPIRO

Special Libraries is published by Special Libraries Association, 235 Park Avenue South, New York, N.Y. 10003. @ 1970 by Special Libraries Association. Monthly except double issues for May/Jun and Jul/Aug. Annual index in December issue.

Second class poslage paid at Brattleboro, Vermont 05301. POSTMASTER:Send Form 3579 to Special Libraries Association, 235 Park Avenue South. New York, N.Y. 10003. Special Libraries Association

President Directors (1768/71) FLORINE OLTMAN ROSEMARYR. DEMAREST Air University Library Price Waterhouse & Co. Maxwell Air Force Base 60 Broad Street Alabama 36112 New York 10004 President-Elect EFRENW. GONZALEZ BCJRTONE. LAMKIN Bristol-Myers Products Bureau of Library and Scientific Division Educational Technology 1330 Liberty Avenue HEW, Office of Education, Room 5901 Hillside, New Jersey 07207 K'ashington, D. C. 20540 Advisory Council Chairman Directors (1969/72) KEITHG. BLAIR General Dynamics EDYTHEMOORE Convair Division Library (Secretary of the Boavdl Post Office Box 12009 The Aerospace Corporation San Diego, California 921 12 Charles C. Lauritsen Library (A4/108) Post Office Box 95085 Advisory Council Chairman-Elect Los Angeles, California 90045 MRS. JEANNEB. NORTH Stanford Research Institute LOYDR. RATHBUN Augmentation Research Center Massachusetts Institute of Technology Menlo Park, California 94025 Lincoln Laboratory Library Treasurer (1970/73) Lexington, Massachusetts 02 173 JANET RIGNEY M. Ilirectors (1970/73) Foreign Relations Library 58 East 68th Street JOHN P. BINNINGTON New York, N.Y. 10021 Brookhaven National Laboratory Research Library Past President Ypton, N.Y. 11973 ROBERTW. GIBSON,JR. General Motors Corporation MIRIAMH. TEES Rcsearch Laboratories Library The Royal Bank of Canada 12 Mile & Mound Roads Warren, Michigan 48090 Montreal 3, P.Q.

p~ Subscription Rates. Free to SLA members. Non- Claims for missing numbers will not be allowed if members, USA and Canada, $20.00 per calendar received more than 90 days from date of mailing year; add $1.50 postage for other countries. Single plus the time normally required for postal delivery copies (recent years) $2.75. of the issue and the claim. No claims are allowed Back Issues & Hard Cover Reprints: Inquire Kraus because of failure to notify the Membership Depart- Reprint Corp., 16 East 46th St., New York, N. Y. ment or the Subscription Department (see above) of a change of address, or because copy is "missing from Microfilm & Microfiche Editions (1909 to date): files." Inquire University Microfilms, Ann Arbor, Michigan. Changes of Address. Allow six weeks for all changes Special Libraries Association assumes no responsi- to become effective. All communications should in- bility for the statements and opinions advanced by clude both old and new addresses (with ZIP Codes) the contributors to the Association's publications and should be accompanied by a mailing label from a Editorial views do not necessarily represent the offi- recent issue. Members should send their communica- cial position of Special Libraries Association. tions to the SLA Membership Department, 235 Park Indexed in: Business Periodicals Index, Documenta- Avenue South, New York, N. Y. 10003. hTonmember tion Absrracts, Historical Abstracts, Hospital Literature Snbscribers should send their communications to the Index. Library Literature, Library Science Abstracts, S1.A Subscription Department, 235 Park Avenue Alana~ernent Index, and Public Affairs Information South, New York, N. Y. 10003. Sert,tre. Membership DUES.Member or Associate $30; Student $5 ; Emeritus $5 ; Sustaining $100 The one-time payment for Member (Paid for Life) is $350. NEW REFERENCE WORKS

POPULATION INDEX BIBLIOGRAPHY Cumulated 1935-1968 by Authors and Geographical Areas Princeton University

This catalog includes the entire cumulated bibliography of the Popidation Index, which, since 1935, has provided in each issue an annotated, topically arranged bibliography of current books, monographs, articles and documents pertinent to demographic research, compiled principally from the resources of the Office of Population Research, Princeton University. The catalog is in two parts; in the first, titles are arranged alphabetically by principal author; in the second, grouped by continent and country. Estimated 180,000 entries, 8 volumes

Prepublication price: $595.00; after April 30,1971: $745.00

Dictionary Catalog of the Princeton University PLASMA PHYSICS LABORATORY Library Firestone Library, Princeton University

This unique catalog represents a collection begun in 1950 with the research program on controlled thermonuclear fusion at Princeton University, and expanded to encompass a broad program in basic plasma physics and in allied astrophysical research. It includes 60,000 entries for approximately 15,000 journal articles, reports, reprints, and books, which are distinguished by systematic indexing, abstracts and descriptive cataloging. Estimated 62,298 cards, 4 volumes

Prepublication price: $240.00; after April 30,1971: $300.00

10% additional charge on orders outside the U.S. Descriptiw material on these titles atzd a complc.te catalog of publicatiorrs are available otz request.

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545 Cedar Lane, Teaneck, N. J. 07666 - HARVARD University Library Widener Library Shelflist In its effort to computerize certain of its bibliographical records, the Har- vard University Library is converting to machine-readable form the shelflist and classification schedules of Widener Library, Harvard's central research collection. As each class is completed, a three-part catalogue of the holdings of the class is published in the Widener Library Shelflist series. The first part contains the classification schedule and a list of the entries in call-number (i.e. classification) sequence. The second part lists the entries in both author and title sequence. The third part lists them again chronologi- cally by date of publication. Thus, each entry appears four times. Each catalogue is a valuable tool for scholars and librarians since it makes an important contribution to the bibliography of its subject. Volumes 1 through 20 average 70 entries per page. Beginning with volume 21, all page copy is photocomposed in double columns, with approximately 140 entries per page. B1/2 x 11; durable paper; cloth bound. Volumes in print: 22. GOVERNMENT. 1969. 263 pp., 7,190 titles. $20.00 5-6. LATIN AMERICA. 1966. 1,492 pp., 27,292 titles. 2 vols., $65.00 Volumes in preparation: 7. BIBLIOGRAPHY. 1966. 1,066 pp., 19,643 titles. $40.00 23-24 ECONOMICS. 1970. 1,800 pp., 65,000 titles. 2 vols., $95.00 9-13. AMERICAN HISTORY. 1967. 4,087 pp., 83,867 titles. 5 vols., $175.00 25. CELTIC LITERATURES. 1970. 192 pp., 7,500 titles. $25.00 14. CHINA, JAPAN AND KOREA. 1968.494 pp., 11,388 titles. $25.00 26-27. AMERICAN LITERATURE. 1970. 1,600 pp., 50,000 titles. 2 vols., $95.00 15. PERIODICAL CLASSES. 1968. 758 pp., 25,685 titles. $25.00 28-31. SLAVIC HISTORY AND LITERA- 16-17. EDUCATION. 1968. 1,610 pp., 32,722 TURES. 1970. 2,700 pp., 93,000 titles. titles. 2 vols., $60.00 4 vols., $190.00 32. GENERAL HISTORY. 1970. 35,000 titles. 18. LITERATURE: General and Comparative. $50.00 1968. 189 pp., 5,065 titles. $10.00 33. REFERENCE COLLECTIONS. 1970. 160 19. SOUTHERN ASIA: Afghanistan, Bhutan, pp., 5,000 titles. $10.00 Burma, Cambodia, Ceylon, India, Laos, Ma- laya, Nepal, Pakistan, Sikkim, Singapore, Thai- 34. AFRICAN HISTORY AND LITERA- land, and Vietnam. 1968. 543 pp., 10,292 TURES. 1970. 500 pp., 16,000 titles. $35.00 titles. $20.00 Information subject to change. 20. CANADIAN HISTORY AND LITERA- Distributed for the Harvard University Library. TURE. 1968. 411 pp., 10,212 titles. $17.50 Volumes may be ordered separately, or standing orders may be placed for the entire series. A11 21. LATIN AMERICAN LITERATURE. 1969. orders and requests for information should be 498 pp., 16,900 titles. $40.00 sent to HARVARD UNIVERSITY PRESS 79 Garden Street, Cambndge, Massachusetts 02138 In these few volumes alone you can look up 291 fact-filled pages onwetnam, 171 pages ot blacks, 135 pages on educatior 83 pages on the Arab-Israeli dispute, 75 pages on housing and more than 20 pages each on pollution, antipoverty pro. grams, crime, drug addiction, medicine, disarmament and student activities. Hardly what you would expect from an index.

Indexes for the years 1961 1969 cost $87 50 per year Indexes for the years 1851 1960 cost $60 Der volume Write for a complete prlce list to The New York T~mesL brary Serv~ces/lnformat~on229 West 43d Street New York N Y 10036 ACT #MS. OIEUSTEIU. 4MNA I. TVZ.030 DIRECIING PL4TS F011 CHILORE* ANNA *. ORENSTEIN (Y rHE A11 OF OllfCIIW PLATS FOR WILOIIEN. f0REWRD BY W. G. SWlMOERS. this: MErlO* PRESS, 1961 I STOUF. CECIL. TVLOZIS mv LIFE IN rw THEATRE *ONLO. IVYZ. xu

Actinq. Orenstein, Anna M. Directing Plays for Children: Anna M. Oren- stein on the art of directing plays for children. Foreword by H. G I Ior this? Shmder,. Newton he. IS7 792.030 . Stone, Cecil. My Life in thelheatre: World. 1952 XW 791.021s

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3se c~ntaclMarketing Bureau BlOSClENCES INFORMATION SERVICE OF BIOLOGICAL ABSTRACTS 2100 Arch Street Philadelphia. Pennsylvania 19103. U.S.A. July 28, contains these facts in the ASIS LETTERS Financial Report for the year ending De- cember 31, 1969: Deep Concern a. Excess expenses over revenues of 1969 Annual Meeting . . . . $12,998 The Newsletter of the American Society b. Excess of general operation for Information Science, May-June, 1970, expenses over revenues ...... 15,564 carries a copy of a JOINT STATEMENTcon- c. Administrative fee (under Ex- cerning merger of ASIS and SLA. penses) ...... 56,000 While I agree in principle with the merger, I am not aware that the problem 2) On the first page of that Newsletter ap- has been properly discussed with the mem- pears the following motion, passed on April bership of SLA, and I am deeply concerned 23: that the names of our officers should be associated with this so-called JOIXTSTATEMEXT. "On motion, the ASIS Council goes on record as approving, in principle, a merger Donald Wasson of ASIS and SLA, and it directs the ASIS Foreign Relations Library members of the merger committee to pur- New York, N.Y. 10021 sue all reasonable means of accomplishing this objective."

Federate First-Then Merge (Maybe)! Both the above motion and last year's rather sudden commitment to assume opera- Mindful that a long engagementX may tion of ERICICLIS were undoubtedly per- avert a bad marriage, let me urge that the fectly legal and proper and neither one concept of federationt of ASIS and SLA be required any measured feedback from the gen- revived. Why it was dropped from considera- eral ASIS membership. However, would &ch tion, somewhat perfunctorily, is a mystery. actions be tolerated by SLA which Herb Upon serious reflection it may present itself White in Sci-Tech News (Fall 1969) de- as a more desirable, equally beneficial, easier, s:ribed as "an open-ended democratic asso- less risky, and more immediate goal. ciation (and we ire far more so than either As a member of both organizations I ap- ALA or ASIS, or any other library associa- preciate the advantages thit would accr;e tion I [H. S. White] know) . . ."? mutually from a closer relationship between 3) The rather poorly-edited Newsletter them-such as the sharing of purposes, (which, I presume, might become the news needs, funds, resources, manpower, records, organ of -the merged organizations) mis- headquarters, annual (and possibly regional) spells the name of an executive secretary of meetings, the reduced dues, the savings on a fairly well-known association five times and operating expenses, and so on. Most of-these incorrectly identifies the chairman of at least benefits associated with a merger would also one chapter; it urges its readers to contact be true, to a degree, for a federation. In ad- MI'T about a course on programming lin- dition there would be no need to worry guistics to be held July 13-24 and tells them about loss of autonomy. The anticipated about an IIA one day seminar scheduled long, drawn-out hassles over name changes for July 22. Of what value is such news or membership requirements would be when it arrives on July 28? No editor, as avoided. such, is named for the Newsletter, but Her- What prompts me to actively urge federa- bert R. Koller is listed as being on the Edi- tion rather than merger? The following ob- torial Staff. He is also Executive Director of servations: ASIS and Director of ERIC/CLIS. Would the proposed merger offer the opportunity 1) The May-June 1970 issue of the News- for some fourth position to be held concur- letter of the American Society for Informa- rently? tion Science (v.9, rlo.3), which arrived on 4) The h'ewsletter contained, as an insert, the first issue (June 1970) of ERICICLIS * Term used by R. Crachi in his editorial, Sc-i- Ar~ws,a rather innocuous four-page hodge- Tech News (Summer 1969). t Federation is perhaps more aesthetically ap- podge, more than half of which was devoted pealing than the more accurate "confederation" to such items as ihe address and mailing list -a looser and more temporary association-used coulx)~~(one page, total) and brief staff biog- by H. S. tt'hite, p.81, Sci-Tech Arews (Fall 1969). raphics and activities (nearly ;I full page, letters AIeeting urging the American Library Asso- . . . ciation to continue the Library Technology Program, I feel I should explain the reason total). Only four EKIC documents were for my negative \ow. It is not ;I matter of listed (1 1 lines), requiring twelve lines of LTP less and SKKT more in my heart, nor complex ordering instructions. is it a silly disagreement with wording. Quite 5) The "staff activities" section of ERIC/ simply, words are cheap. ALA is in a b~nd CLIS Xcr~jsshows that only hZr. Smith, As- financi,tlly. It mould be stnpid to tnade- sociate Director, attended the SLA meeting quately support matly programs and ALX is in Detroit in June, while three weeks later cutting b'tck. E\er~program slated for the three staff members were at the ;\LA meet- axe (and the phasing out is to be over a ing in the same city. Is the proposed merger period of years) is worthy atid deserving of of .ISIS with ALA or SLA? continued support, Ix~tthere is just so much 6) Ilillile concentrating so profoundly on money. 111 our times the great problem is cphemerals, both the Xczosletter and ERIC/ intellectual freedom-ranging from the CLIS A'ews completely ignore the 1970 right of the Hippie to be stupid and un- ASIS Annual Rleeting. As this letter is being couth through the right of the researcher to written (August 1) no official (or even un- follow where his researches lead, to the official) program for the October Philadel- right of the bibliographer to describe his phia meeting has been made available. v;lriant printings-and LTP may have to go Neither have there been any announce- by the board if ALA gives the support to in- ments on the matter from ASIS headquar- tellectual freedom which it should have. ters. During these budget-trying days when With book burning we don't need compact travel requests are carefully scrutinized and shelving. require considerable justification, a program I,TP is really too important to lose. And, well in advance of a meeting is absolutely so, we in Special Libraries Association have essential for proper planning. passed a resolution urging a sister association 7) Perhaps the most poignant comments to continue a program. Good. We have done ought to be reserved for the rather incon- our part and can now sit smugly back and gruous phenomenon that of the combined wallow in our virtue. We have passed a reso- professional staff of six on the newly-created lution. No, my friends, the way to save EKIC Clearinghouse on Library and Infor- LTP is to help ALA find an alternate source mation Sciences, only hlrs. Suzanne Frankie of funding. SLA members are, perhaps, bet- has ;L library science degree. 1 am sure that ter situated to attempt to get gifts from in- the professional librarians in SLA (as well dustry than ALA members. We don't need as .ILA) will find this situation on the pro- one big angel if we can get several medium fessional staff of that organization rather sized ones. We were quick to support with unusual. empty words, will we be willing to support 111 \-iew of the above and other factors, I LTP with some action? Will we beat the urge that federation be considered either as drum for LTP in our parent firms? Lliould the permanent goal or as the first step to- any among 11s really ask the publishers to wards merger. If federation fails, what will stop their parties and put this money into we have lost besides time? Remember also LTP? that there is no alimony to pay for a broken Our resolution will be carried to ALA, engagement! perhaps even read, along with other letters Stanley A. Elman of praise as some LTP person stands before Pasadena, California 91105 the assembled delegates in Detroit, tears running down their cheeks, telling the world EDITOR'SNOTE. See p. 387-94 for a report by how wonderft~lthey are and mustn't be cut. thf Alerger Comm~ttee. They are, tlan~nit,they are, but first things first. Let's help to have our cake and eat it too by getting alternate financial support for 1,TP. I think we can do it.

Jeremiah Post LTP Support from Who(m)? Map Collection 4s the only dissenting lote trl the loice The Free Library of Philadelphia Philadelphia, Pa. 19103 late on the resolution passed at the .lnnual Upto-Date Critical Reviews

Rlr. Sadow's article "Book Reviewing Me- dia for Technical Libraries" in SL (Apr 1970) was most interesting. I agree that a publication is needed to secure up-to-date critical book reviews as an aid in book selection. Excerpta Medica has been including a few books in their abstract series. I wonder if they could be persuaded to include more book annotations in their serie~.Their an- notation on books are factual rather than critical. With their large staff of medical SPECIAL editors, they might be persuaded to coter more medical books and to make their anno- SUBJECTS tations critical. Rlr. Sadow's suggestions that this project would need sponsorship and support of a major library organization is just one ap- prdach to the problem, in my estimation. I am sending a copy of this letter to Mr. Sadow but I thought my comments might be of interest to others also. Elizabeth F. Adkins Scott and White Memorial Hospital may best be served by placing a Temple, Texas standing orderforall newtitlesin any of the following categories: I General Information and Erudite Back Sliding? Cartography II Economics I am not questioning the value of Miss IV Social Questions (including UNICEF) Donahoe's article in the May/Jun issue of V lnternational Law SL, "Putting Automation into Hospital Rec- VII Political and Security Council Affairs ord-Keeping," but I am questioning the Vlll Transport and Communications perpetuation of the confusion that persists IX Atomic Energy among the laymen regarding a hospital X lnternational Administration medical library and the records keeping de- XI Narcotic Drugs partment. Even the Medical Records Associa- Xlll Demography tion has now given up the term librarian, XIV Human Rights which has plag;ed both professions for years. XVI Public Finance and Fiscal Questions I believe that for such an erudite publica- XVll lnternational Statistics tion as yours to publish an article that uses TS Treaty Series the term library over and over again, negates the concept and the difference we have all OFFICIAL RECORDS been trying to establish for so long. General Assembly I am not looking for retraction or clari- Security Council fication-this would be rude to Miss Dona- Disarmament Commission hoe. However, I do think that even within Economic and Social Council the framework of SL, the Medical Records Trade and Development Board Department cannot be considered a special Trusteeship Council lib;ary. The supervisor of this depariment For a fuller description of this is not by definition a librarian and I feel service write for our Standing that it behooves librarians (MLS degrees or Order Brochure to: comparable) to at least keep the difference in mind. UNITED NATIONS PUBLICATIONS (Mrs.) Jeanne L. Hartenstein Bronson Methodist Hospital ROOM 1x2300, New York, N.Y.10017 Halamazoo, Michigan 49006 more letters tired of that hardy perennial, "Membership . . . Requirements," as the long-suffering Bylaws Committee. If I didn't feel that the future The article by Alice RI. Donahoe in the of the Special Libraries Association might Rlay/ Jun 1970 issue of SL is out of scope for depend on how we cracked this particular this publication. Since it deals with medical nut, I would be tempted to say, "Aw, the records and not medical libraries it should hell with it; take in anybody, just so we can have been published in either the Alerlical have one Annual Meeting where 'eligibility' Record h7~ws,or in some journal devoted isn't on the agenda." My refusal to take this to hospitals. The article is titled "Putting ea,y way out stems from the fact that I hap- Automation into Hospital Record Keeping." pen to be devoted both to SLA and to Li- There has been enough confusion in the brarianship. mind of the general public about medical li- l'hc Bylaws Committee proposed five al- brarians and medical record librarians, with- ternative ways to qualify for Member status out a library publication seeming to equate . . . and let it be remembered that anyone the two types of positions. True, in many holding this status is eligible for any office, small hospitals the medical record librarian including that of President of SLA. I am is also charged with keeping track of the strongly opposed to two of them: (b) and (c). medical library, but the two positions are I am opposed to (b) "has a bachelor's degree not the same. Likewise training for each po- or higher degree and has three or more years si:ion differs. of professional experience in a special librarv" because I believe that since librarian- Marian E. Wittenberger ship is a profession, professional education Phoenix, Arizona 85014 should be a prerequisite. The characteristics of a profession are that: it has a body of The paper was published to present a theory (and not merely techniques), a spe- cornrnunications technique that may well cialized vocabulary, a pool of professional have application in many non-hospital li- literature, with periodicals devoted to its braries and report collections-incl~~ding the dissemination, and national organizations preparation of literature searches by librar- to promote professional interests. ians. If a butcher, baker or candlestick makm As in other professions, education for the can contribute a useful technique, SL will field is available in a postgraduate program consider it for publication. leading to a degree. I feel that those who would be called Librarian, like those who would be called engineer, teacher, social worker, lawyer etc., should be required to fulfill the modest requirement expected. To offer less means that one is learning on the job, in a given institution. Such a one is Sorry-Too Late being trained, not educated. Only professional schools teach the principles which pre- I am sincerely sorry that the new adminis- pare one for any kind of professional prac- tration arranged for the members to vote on tice; only professional schools have the time the amendments regarding eligibility re- and capacity to attempt to evaluate current quirements before the appearance of the practice or provide the historic background post-Conference issue of Special Libraries.* of library organization, or to consider un- One may be forgiven for wondering at this conventional and untraditional means of odd haste, in view of the importance of the attaining desired goals. Apprenticeship in issue. The Bylaw Article on amendments one library cannot possibly do this. says only that amendments approved at the If alternative (b), with its omission of the Conference shall be submitted to the entire very education that makes an educated per- voting membership for approval or disap- son a librarian is puzzling, what can one say proval; it gives no time table. I am just as about (c), which bpens the door to people who have no stated educational qualifica- * EDITOR'SNOTE. The date for the countzng tions at all? What can one think but that of mnzl ballotr after the Annual Meettng ts the proposal shows a contemptuous disre- not ~pecz/lrd zn the Bylaws. It has been SLA gard for or ignorance of the function of the pmcttce foi many yeais to schedule the librariarl? ("Has at least seven years experi- countznq of the ballots about mtd-August. ence in a special library, determined by the Association Committee concerned with mem- "Deserves a place on bership to be professional experience.") the shelf of any serious The year of professional education is built on the premise that the student has had library of rocketry and four years of general education and thus has astronautics." sufficient background in the arts and sciences on which to build professional training. How can the average person (I am not talk- ing about the isolated and rare instances of the self-educated person, any more than I am closing my eyes to the fact that some students manage to go through four years of college practically unscathed by books or teaching); I repeat, how can the average person without a college education be an adequate guide through recorded knowledge? If education means nothing, why have libraries? Paul Woodring has said, "Specialized or technical training prepares an individual for his first job but not for the decisions he must make as a free man or for the changes in careers that will come during his life- time. Liberal education, because it is education for versatility, is the best preparation for those who live in a changing world." THE PAPERS OF Unfortunately, the Committee did not make it possible to accept some of the al- ternatives and not others; we must vote to accept or reject the whole package. Since the ROBERT H. balloting has already started, I can only hope that my fellow members have overwhelmingly rejected Article 11, Section 2. GODDARD (Professor) Rose 2. Sellers Edited by Esther C. Goddard and Brooklyn College Library Dr. G. Edward Pendray Brooklyn, N.Y. 11210 Today, every rocket and missile aloft, every satellite and space vehicle whirling in orbit, owes its principles to the genius of one man. A dedicated rocket pioneer and a prolific writer, Robert H. Goddard made some of the most important contributions to the technical advances of our age. His writings- regular reports, articles, military communications, diaries and accompanying sketches-form a body of more than 6000 pages. Special Libraries welcomes Now, through the support of The Daniel communications from its readers, and Florence Guggenheim Foundation, but can rarely accommodate letters these papers are collected, selected, in excess of 300 words. and edited to present, in nearly Light editing, for style and economy, is the complete form, the major contributions rule rather than the exception, and we of Goddard's brilliant career. assume that any letter, unless otherwise 1709 pages. Profusely illustrated stipulated, is free for publication with diagrams and photographs. in our monthly letters column. Three-volume Boxed Set. $150.00 the set. McGRAW-HILL BOOK COMPANY 330 West 42nd St., New York 10036 Now the corporate librarian has a non-secret weapon. Science Citation Index" Scientific and 12. Are there new uses for this product? technical person- 13. Are the data obsolete? nel often fail to 14. Is there a more economical synthesis for delegate the this compound? responsibility for 15. Does this compound have significant literature searches biological activity? to the library, 16 Does the development program have a where it belongs. marketing payoff? They think 17. Is there a better method? information 18. Who are the top men in the field? searches are too 19. What are the relative merits of the two complex for approaches? "laymen" to 20. Does the methodology promise a route to handle. solution? If this is the SCl's subject coverage matches its utility. attitude in your SCI indexes completely over two thousand company, Science scientific journals. Every article, review, letter, Citation Indexm correction.. Four million~individualentries are is the best non-secret weapon to prove what contained in the latest annual issue. All of a professional librarian can really do them derived from the literature of the past 12 SCl@is the only index to science and months. And you get all this quarterly, technology that permits a librarian to find, in cumulated annually. Weekly updating service just a few minutes, the relevant articles needed also available through ISl's unique ASCAB to answer critically important questions like system. Think how much time you can save these. Not just for R&D but Marketing, your R&D staff. What better way to emphasize Personnel and many other departments. the real dollar and cents value of your library 1. Has industry applied this concept before? is there? 2. Is the proposal technically feasible? Want even more convincing reasons to use on 3. Has there been a clinical evaluation? your library committee? Just return the coupon. 4. Was this patent cited in the recent literature? 5. What companies are working in the field? 6. What is the state-of-the-art? 7. What are the potential new markets? 8. What has this man published on the subject? 9. Has this applicant's research had 1 325 Chestnut Street, Philadelphia, Pennsylvania 19106, USA significant impact? 132 High Street. Uxbr~dge.M~ddlesex. UK 10. How strong is R&D in the acquisition being I Other offices in Washington. Ottawa, Par~s,Tokyo considered? I Telephone: (215) 923-3300. Telex: 84-5305. Cable: SCINFO 11. Is this research necessary, or has someone already done it? I 1 ~~a%%l me full mforrnalion on Science Citation Indexa. I

( LIBRARY

Science Citation Index: Can quu aiford to be ( STATE ZIP without it? I Am Curious (Puce) liked the words, "booby" and "booby- hatch," when there was a unicorn in his UPON A SUNNY MORNING once a library, walked downstairs. But his uni- special librarian was early sitting at his corn had gone away. So the special li- reference desk because his second wife, brarian returned to rubricating his desi- the information scientist, didn't want derata. him in the way while an ice man wired But upstairs, his wife was very excited. her Murphy bed on-line terminal into She telephoned the police, and she tele- the network. The special librarian dared phoned a psychiatrist; she told them to not argue with his second wife because hurry and to bring a strait-jacket. When he was already paying alimony to his the police and the psychiatrist arrived, first wife, the information specialist, due they sat down on their marbled folios to his indiscretions with adolescent docu- and looked at the wife with interest. mentalists whose nubile cards he had "My husband, the special librarian," punched, fifteen or more years ago. she said, "saw a unicorn this morning. So, upon a sunny morning early the He told me it ate an ideograph on a special librarian, sitting at his reference glyph." The psychiatrist looked at the desk, looked up from his wife's Pro- police, and the police looked at the psy- crustean* bibliography. He saw a white chiatrist. "He told me it had a golden unicorn with a gblden horn, quietly horn in the middle of its white fore- cropping the Cutter numbers in his head," she said as she rubbed her me- stacks. The special librarian went to his grims. At a solemn signal from the psy- bedroom whkre his wife was finishinc" chiatrist, the police leaped from their her lucubrations. marbled folios and seized the wife. When "There's a unicorn in my stacks," he they had her in a strait-jacket, her hus- said, "eating my Cutter numbers." His band, the special librarian, walked in. wife opened one eye. "The unicorn is a "Did you tell your wife, the informa- mythical beast," she said and turned her tion scientist, that you saw a unicorn?" back. The special librarian walked asked the police. "Of course not," said slowly downstairs. He had married his her husband, the special librarian. "The second wife because she had been a for- unicorn is a mythical beast." mer classmate in library school. But now "That's all I wanted to hear, sir," that she was calling herself an informa- said the psychiatrist. "Take her away- tion scientist, she just could no longer I'm sorry, sir, but your wife is as nutty admit to seeing unicorns. as a jay bird." So they took her away. But, his unicorn was still browsing And the unicorn visits the husband among the idioticons. "Here, unicorn," when he's checking out the curiosa. . . said the special librarian as he pulled A sometime correspondent had sub- out an ideograph on a glyph and gave mitted the above fragmentary synopsis it to the unicorn, who ate it gravely. for an adult movie, reputedly now on With a high heart, because there was a camera. On first reading, SL rejected unicorn in his special library, the special the manuscript because it sounded like librarian went upstairs again to his sec- a "steal" from James Thurber. But a ond wife. He told her: "The unicorn ate slow re-reading suggests that our pseudo- an ideograph on a glyph." His second Thurber may have anticipated the con- wife looked at him mingily. "You are tinuing antics of the ASIS/SLA Joint a booby," she said, "and I am going to Merger Committee. have you put away in the booby-hatch." Let us hope that the membership of The special librarian, who had never both ASIS and SLA are under the pro- tection of their guardian angels-since * Procrustes. A fabulous Attican highway- the Merger Committee, after 21 months, man who produced uniformity in his victims has not yet found it appropriate to ask IJ~conforming them to the length of his bed for competent legal or audit advice. -either by stretching or by amputation. FEMcK LARGE SCREEN. . . 24" x 24" viewing area can IMAGE ROTATION AND SCAN . . . Rotate or project a full newspaper page in actual size. scan the image at the touch of a finger.

EASY TO OPERATE. . . Loading and all controls IS . . . Film gate lifts auto- are up front at the user's fingertips. No instruc- matically when the film is moved-prevents tion needed. scratching. MODERATELY PRICED. . . The least expensive ACCEPTS REELS AND large screen reel or cartridge reader on the your in Or part Or all of your market. Available with manual or motorized holdings to I.D.'s automatic threading car- drive. tridges . . . for l6mm and 35mm microfilm. 19:l MAGNIFICATION . . . and a bright clear MANUFACTURED BY image even in a well lighted room. BEING DEMONSTRATED NOW AT LIBRARY CONVENTIONS For complete details or to arrange a demonstration of the I.D. microfilm reader and the patented I.D. microfilm cartridge system, write or call today.

DISTRIBUTED BY

NY 13201 STOCKTON, William E. Stafford

Consultant in Poetry in English to the Library of Congress

Eloquence in the Transmission of Information Gifts of Poetic Thought

A DISTINGUISHED POET becomes a very specialized librarian this month. William E. Stafford, professor of English at Lewis and Clark College, Portland, Oregon, has been appointed Consultant in Poetry in English to the Library of Congress for the 1970-71 term, beginning this month. The post was established in 1936 by a gift from the late Archer M. Huntington. The Consultant, a very special librarian, helps to maintain the literary collections of the Library of Congress by advising on the collections, recommending new materials for purchase, assisting in acquiring books and manuscripts through authors and collectors, and advising on bibliographic and reference work in the literary field. He also meets with scholars and poets who use the Library's facilities, and he gives editorial supervision to the Library's program to tape-record readings by contemporary poets. He also presents at least one public program during the year in the library.

A native of the Sunflower State, Dr. College in Indiana in 1955-56 and at Stafford was born in Hutchinson, Kan- San Jose State College in 1956-57. Dur- sas, in 1914. He received his B.A. in 1937 ing the 1970-71 academic year he is on and his M.A. in 1945, both from the sabbatical leave from his teaching post. University of Kansas, and his Ph.D. in Dr. Stafford has published four vol- 1953 from the State University of Iowa. umes of poetry-West of Your City Ripon College awarded him a Litt.D. (1960), Traveling Through the Dark degree in 1966. His arduous experiences (1962), The Rescued Year (1966), Alle- while attending school were enough to (Continues on p. 356) provide anyone with a sampling of the diversity of life. The sugar beet fields, an oil refinery, construction, soil conservation, the US. Forest Service-these all formed an integral part of Dr. Staf- ford's early life. During World War 11, he was employed by the Church of the Brethren and cooperating agencies in Civilian Public Service. Since 1948 Dr. Stafford has taught English literature and composition at Lewis and Clark College with brief intervals of teaching at the State Univer- sity of Iowa from 1950-52, at Manchester SEPTEMBER1970 IN SCHOOL, CERTAIN LITTLE MAG- AZINES WE WON'T BOTHER So the worlcl can see into our eyes TO NAME Tve put glxses on. It peers, and we let it. I3rave as windows, These bears that howl their wounds lve ~velcomeit all: "Come right get front pages at any zoo, in, T\lorld; I an1 a scholar. near our own cobra, nervous Make my head your home." in the tail. Our lion roars his guilt, will twitch antl sprawl on the floor again. FINAL EXAM: A baboon stares, aghast with AhlERICAN RENAISSANCE cultural shock. Fill in blanks: Your name is l'llis is ;r special issue. Iie --need money. -Itlo Emelson. Your friend Now our departments-reviews of Thorlives at Pond; he owes other zoos: you rent antl an axe. Your our bear attacks their wolf; neighbor in a house with gables and the correspondence department- won't respond to another neighbor, field mice Herman charge each other or cuddle their , who broods about a whale footprints in a pattern colored all our own, an asterisk. You think it is time for America to THE NEW FAMILY FROM In a few choice words tell why. CHICAGO

Their cat comes on little fog feet. AT THE ADVANCED PLACEMENT CONFERENCE

I\re teach ourselves how to teach others: THE PMLA BIBLIO. we find how they can win, IS LIMITED TO CERTAIN so that later they can teach us PRINTED WORKS \\hat ne forgot in order There are others, and rnss. to te,icll them. And then talk. Ancl the animals. hlY APPLICATION And the leaves. .2nd the t;icit~rrnsand. The committee I~enclsover my trip ant1 runs its acetylene around Paris So here is an unlistecl item: xntl Snrit~erlancl.The committee's head Be;lcll Grass and wags. RIy multiple copies curl and shiver. Ch., Agate Cove, In the bmk the comnlittee's dollars nudge Oregon. A windy (lay, 1970. each other and chuckle back into 7'he title and a11 the content: their bags. "1)e;lr Sir: \,\'e regret to inform yo11. . . ." KINSHIP

In a wilderness at the end of a vine it is now. Flowers are brushing So even today, when we start to speak, toward noon. then From the dome 01 his skull in a room in turn away, I hear through contorted rock the earth, under the arch of the sky, a diagram rise through quiet- a caveman draws curves to link that artist at work in the cave and a hunter and prey. In that harness he put tunneling heart-yours, mine-lost as on them all, the animals whine. it ever was, racing to stay the same.

WINTER STORIES "That knife the king holds in his hand is called a sword. Fields tell all they know- It is a knife in his hand. . . ." light snow across them, tracks- A11 night we hear that story, and and they hear what time say* then a sequel the mountains publish the wind's long speech, for miles through morning over an Eskimo classic, with one their jovial shoulders: "The King little whirr sound at the end: Who Put a Fence Around the Wind."

THE R. L. STEVENSON TREE ON OAHU

Here under the Trade Wind that breaks off boughs for the doves, he lost his breath and began to know that scenes don't care. He hid in the hotel room and wrote whatever story trees and clouds had prepared for his head. Mornings, outside the window, pressure of cloves built up in the banyan; he heard Old I'ew sweep the courtyard, tapping the ash trays out, and waiters whisper a plan to take over the place, once their bosseb were gone. Friend, you and I, twin ghosts of that writer, now meet on a world become an aircraft carrier: may the plans he made, the stories, the smuggled poems, ~r~sterthis ualt, b~ingall island\ under the sound they belong to-

Trade Wind, Iriend, banyan, dove. SLP~~AIBEK1970 gi(ri1ces (1970)-and his work has all- peared in numerous antllologies ant1 journals. An article titletl "770tlay's Poets and the Language of Ever)tlay Life" is included in Thc Hltcs of Eirgli.tll, NCTE Distinguisliecl Lectures for 1969. Thc National Council of '1'eacher.s of English T has also publislied F~.icizrls to Tlris a

Gr01ind, a booklet on liter:iture for 2K readers, teachers, and xvriters ol literature. 4 -2n Dr. Stafford's poetic :ichieven~cnt is - self-evident, and the many aw;~rtls lie . has received serve to affirm tli:~t fact. They include the Shelley I\Iernori;rl Award, Poetry Ahgazine Award, Y;rtltlo ~~~~d~~i~~tile National March 1967, when he read his poetry at Book ~~~~~d,Tvhichlie ,.eceivetl in ,963 the Library of Congress, he lieltl a Gug- for Tmr,eli,lg ~h~~~,~htjlr Ili,rk, In genl~im Fello~vsliip to tle\.ote the academic year 19(i6 -67 to his poetry. Dr. Stafford antl his wife, the former Dorothy Hope Frantz, and their four children-"a11 campers, bicyclers, and readers"-plan to reside in Washington beginning in September. To broaden the arvnreness of our reatl- ers concerning relevant non-technic-a1 library events, .Spccictl I,ibmric,s is proud to prewnt this sampling of Dr. Stafford's fine poetry. \\'e welcome him into our world of librari;unsllip, even if only temporarily; his contributions to the Iibrary of Congress ;IS its new Consultant in Poetry in English will be both effective and enduring. Catalog Retrieval Systems on Microfiche

A Preliminary Evaluation Joseph M. Dagnese

The Libraries. Massachusetts Institute of' T'echnology, Cambridge, Massachusetts 02 1Y!)

?'his evaluation is not intended to be This survey examines three commer- exhaustive, especially since the author cial services which reproduce on mi- has not used any of the described micro- crofiche the catalog cartl output of the fiche products in his library. It is meant, Library of Congress. Included is a cle- rather, to serve as a brief comparison of the systems, technical data on the fiche, sc.1-iptionof each system, microfiche data, cost data, and a short evaluation. The cost data and an evaluation. Also de- reader may wish to consult the individ- scribed are two services which index the ual companies for more infor~nation. National Union Catalog (NUC) and the Title I1 depository cards by LC card number. A general evaluation of the system is contained in the conclusion. Ikscriptiorz of System. IDC has called its service "Micrographic Catalog Re- trieval System," to which there are two THEREAKE at this time-as far as I p;t~.ts.The first part is called the "Basic know-only three firms which offer the System," which contains the annual hTUC catalog card output of the Library of volumes for 1963, 1964, 1965, 1966, plus Congress on microfiche: 3 quarterly and 3 monthly volumes for 1967, 1968, 1969, as well as the monthly Information Dynamics Corporation (IDC), \duines for 1970. As of this writing, 80 hfain St., IDC is filming the annual 1968 ATutional Keadirig, hlass. 01 867 U?lion Catalog. In addition to hTUC, Library Processing Systems, Inc. (LI'S), they film the Title I1 depository cards as 404 Union Blvd., received from LC. M'hen these cards are .\llcntown, Pa. 18103 (distributed by printed in hTUC, the subscriber is told to Ikmco) delete the fiche which contain the de- Kational Cash Kegister Co., hlicrocard pository cartl images. As of Jan 1, 1970 Editions (NCR), 901-2(ith St. N.W., ID(: films ~inclretains the Title I1 tle- Washington, D.C. 20037 ~msitory c;~rtlimages; that is, the subscriber will have on hand the depository Each of these is discussed in turn. Two card image rather than only the NUC indexing services which are somewhat image. T'hey ~vill also film the entire related are also reviewed. At the end a A'UC as issued so that the subscriber will f'ew general evaluative remarks are pre- ha1.e not only the LC output in the form sented. of depository cards but also all con- S~~1Xhl15kX1970 trib~~teclentiies \chic-I1 are available only not meet present stantlards as specified through ,\UC. The depository cards on in the latejt ANSI, COSA7'1, Military or fiche are ;trl;~ngetlin three sections: I) NhlA st:tntl;trcls. a11 English language, 2) all foreign lan- 2. SYSTEM.The Basic System is a pack- guages and reference cards, 3) all audio- age cleal. The subscriber must buy the \ isual material. entire system from 1963 onwards. It is The indexes to the basic system are as not possible to p111-chxepieces of it even lollows: on a prorated basis (e.g., current addi- lions only). Jloreolw, the cost is an ;In- l j The index to ,\~CC is arranged by LC nuallj retuning one. cart1 number in hard copy. This is com- 3. CATAI.~~;Ch1ll)S. The fiche supplied is puter-generated and directs the user to third generation. Therelore, the reader/ the microfiche nuinber, column and row. printer output is fourth generation, and There is ;I header on each fiche 1'01- visual catalog cartls if made by this method will searching by ~nainentry; be fifth generation. Such q~lalitymight 2) The index to the Title I1 depository not be considered satisfactory by some cartls is by maill entry on fiche and LC people. In addition, each readerlprinter card number on hard copy. cop! appe,tls on a 595'' x 6" sheet. This These indexes are cumulated weekly and sheet, which contains only one 3" X 5"

n~onthly,year to date. cartl, must be tlilnmed to 3" ,X . 5" size if The second part of the IDC system it is to be used for reproducing catalog includes the quinquennial hTUC for cards. 1953-57 and 1958-62. The index by -1. GENERALH.AI.UATION. IDC has de- main entry is by visual header on each signed an imaginative system which has fiche. The LC cartl number index is on the unique advantage ok haling access to fiche and combines both five-year cumu- I,(: card output both by main entry and lations into one index. I)! I,(: caicl numbers. The system there- Cmt l)(ifu. The system is leased to tole provides a sealthing tool available subscribers. IDC retains ownership so nowhere else-thus not only cutting that outdated fiche are returned to them, down on se:ircliing time but also elimi: or upon cancellation of subscription, en- luting the initial filing costs of either de- tire files ;~ndindexes must be returned. pository cartls or proof slips. For those libraries that intend to use the svstem Basic system: $5,775 without the for production of catalog cards, it should reatler,'printer; $6,615 with the reader/ be noted that the quality of the repro- printer (ser~icecontract included). A tlucecl cartls via the readerlnrinter, L out- three-)ear subscription is $15,240 with- ~mtis lessened, in relationship to that of out the reacler/printer; $17,190 with the original LC card, by the number of the reatlei,printer (service contract in- generations involvetl. A library which clucletl). has ;I high percentage of original catalog- NUC for 1953-62: $2,980, a one-time ing, based on material not ordinarily charge, as long as the subscriber keeps covered by LC will probably not reduce the Ihsic System. that figure through-the usd of this sys-

Damaged or lost fiche are repl;~cetlfree tem. However, Ixcause of the integrity. . of of charge. microfiche files ;ind the mdtiple access indexes, 1oc;il origind cataloging of ma- tci-ial usu;~ll\co\,eretl by LC should be tlet reasetl 1. FICHE.I\ sample fiche, provided bv ID(:, WIS submitted to the Microrepro- tluctiou Laboratory ol the MIT Libr;~r- ies for ex;tnlination. The report w;rs that lktrriptio~i of Sy~tenz.LPS has called the legibility qtlality of the fiche tvas it5 sytem "I.PS hlicrodata File." Thcre "l'ail-." 7'hc 5" X 8'' ri7e of thc fiche docs are IWO part to the system: the Micro- Table 1. Microfiche Data

IDC LPS NCR

Size 5" X 8" 4" X 6" 4" X 6"

Tonality Negative Positive or Negative Positive, Negative or Micro-opaque

Reduction Ratio 23 X for Title II cards 24 x 13.5 X for NUC

Generation Supplied 3rd 3rd 2nd

* Recommended by IDC with half-sheet attachment. IDC will supply a masking device so that only one card is printed on each sheet. t Any one which will handle the size, tonality and reduction ratio indicated. data Fiche Card and the Microdata File $2,600; LPS-2, LPS-3 or LPS-4, $1,300 Index. The source for the Microdata each. In addition, LPS-1 may be pur- Fiche Cards is the LC proof slip service, chased for less than the full year at covering titles in all languages in the slightly reduced rates prorated by the Roman alphabet only. Beginning in July quarter. Also, reduced rates are available 1969, proof slips are arranged on the for combinations of LPS-2, -3, and -4. fiche by the subject groups under which Damaged or lost fiche are replaced at a they are issued by LC. The file is avail- minimal cost. able in four categories in the Roman alphabet only: LPS-1. All LC proof slips; 1. FICHE.A sample fiche, provided by LPS-2. LC proof slips in "Science"; LPS, was submitted to the Microrepro- LPS-3. LC proof slips in "Social Sci- tluction Laboratory of the MIT Librar- ences"; and ies for examination. The legibility qual- LPS-4. LC proof slips in "Humanities." ity of the fiche was reported as "adequate to good." The 4" X 6" (approximate) A11 1969 proof slips are available. The size meets present standards as specified 1970 proof slips in the same categories as in the latest ANSI, COSATI, Military above are being regularly issued. Also ant1 NMA standards. announced for about June 1970 are the 2. SYSTEM.The source of the system is 1968 proof slips. titles on LC proof slips in the Roman The second part of the system, the Mi- alphabet only. However, parts of the crodata File Index, is a hard-copy, com- total output may be purchased to meet puter-generated index by LC card num- specific needs, at a reduced, one-time ber arranged in numerical sequence. A price. cumulated, updated index with currently 3. CATALOGCARDS. The fiche supplied to issued numbers interfiled is provided the user is third generation. Hence the with each new issue of the Microdata remarks in this same section listed above File, making previous indexes obsolete. also apply to LPS. If the readerlprinter The index refers the user from LC card used for LPS fiche does not have half- number to the appropriate fiche by num- sheet capability, a large amount of pa- ber, row and column. This is the only in- per will be wasted to produce a single dex to the fiche. There is no main entry 3" X 5" image. index. 4. GENERALE\7A1.UATI0.N. The LPS sys- Technical Data (See Table 1) tem provides a micro-LC proof slip serv- Cost Data. The costs for both the fiche ice without the headaches of all the fil- file and the index are as follows: LPS-I, ing, and it has the additional capability of retrieval by LC iiumber. However, determine what the last frame is. The the precautions listed above also apply [act that parts of the system may be pur- hci-e: the quality soyglrt in card produc- cliasecl, rather than the entire coverage, tion, the 1)ertentage of original catalog- is atl\~arlt;rgcous. ing, ;~nd,in ;~cldition,the problem of the 3. CAT.\I.OGCAKIIS. The information fur- 1;1t k of :I ~nainenti-y inclex. nished hj NCK is that they supply second generation fiche to the user. This sl)ecification may be open to discussion. At any r;rtc, the same cautions listed un- cle~.tllc evaluations above must be con- Ilc~sc~ifitlo~zof Syitc~n. hliclocard Edi- sitleretl here if the user intends to pro- tions hns poduced on fiche the following duce cat;~logcards by this system. sections of the LC cai tl c'ltalog and SUC: 1. GI,:s~:RAI.EVA[ [.ATION. The NCR sys- 1. A Cnt~logof Books Xcfirrsentrd by tem provides a micro-catalog of printed L1 lmrry of Congrcsi Prznted Cords, Is- cards (1~0thLC and XUC). Libraries are ,~cc~tlto Julj 31, 1942. now offered an alternative to purchasing the reprinted editions, at a cost of less 2. -- . 511pplcvient: Cards IF i~cctlA~cg I, 1942-Dec 31, 1947. th~none-li;~lf' that of the hard copy (that 3. LzDra~y of Congress Author Catalog is, S1,l.l"-s. $2,-110). If a library has a . . . 19-18-52. sufficiently low volume of retrospective f. AYnt~o~lcrlITnlo~~ Ccrtalog . . . 1953-57. purchasing md bibliographic identification, the system may be attractive. The F~~tureplans call for reprinting NUC savings in storage costs should be con- up to the pe,ent. The 195842 section is sidered vis-i-vis the possible inconve- now in production, but no date of pub- nience of usage. lic;~tiollhas been ;~nnouiicetl. The index to the fiche is by main entry only, contained in eye-readable print in a frame at the beginning and end of The systems which have been described each fiche. represent three different approaches on 7'c~c.lcnircrlIh tcr (See Table 1) nlicroficlle to the LC cataloc" card out- Cot Lkrtn. The costs of the various sec- put. There are two indexing services tions are as follo~vs: To 19,12, $699; which, although not related to the sys- 19,1%-17, $199; 1938-52, $1 19; 1953-57, terns herein reported, are of interest to $125. Damaged or lost fiche are replaced this p;~pe~-in that they each represent an ict ;I chal-ge of $1.00 per fiche. approach to LC catalog card information. One index is published by the Ameri- can Indexing Company in Marblehead, Alass. 1t is titlctl LC Cclrcl R'11711 bcr Inrlcx 1. FICHE. A sample fiche, provided by to tile ATntionalU~iotl Cntnlog. This com- XCK, \\-as submitted to the hlicrorepro- puter-produced index is issued monthly cluction Labor;~toryof the MIT Librar- and each issue cumulates all previous is- ies for examination. The legibility qual- sues. The entry is by LC card number ity of the fiche was reported "good." The which refe1.s the user to the appropriate .1" X (it'(;~pp-oximate) size meets present issue, part, page ant1 column of L\~C'(;. atantlards as specified in the latest ASSI, The inclex began with the January 1969 COSATI, A1ilit;u.y and NML\ standards. A-UC. The 1969 subscription is $185, and 2. SYSTICX~.The source of the system is the 1970 sl~bscril~tionis $250. the LC catalogs of printed cards and Another index has been announced 'YI'(;. '1'1le1-e is no LC: card number infor publication by the Bibliographic dex or sepal-atel)- issued main entry in- Dat;t Center in lla)nard, Mass. The dex. The fhteinent of the eye-legible colnl~i~fer-proclt~ceclinclex will be issued elltries is 1111foi-tunxte,inasmuch as the ill LTVO 1)artx Ifiibliotlnta Inclcx TV (a ficl~ctmr~st he I-cniovccl Irom the file to ~veekly1.C: card nu~nlxrindex to ne~vly is\uecl Title I1 depository cards) and Bib- the avoidance of filing and the multiple- I~ori(r/a1 ndex Al (a monthly t umulation access indexes. The integrity of these of ,111 the weekly lists for the year to date ficlie files undoubtedly is better than that in a single numerical sequence). The in- of manually filed cards. Also, cards can dex is intended to be an alerting service 11: filed only in one sequence and access and to help determine whether or not to the file is limited to whatever se- LC has cataloged the title being searched. quence is chosen. Whereas the IDC sys- The weekly index (52 issues) costs $95.00. tem offers both a main entry and LC The monthly index (12 cumulative is- card number index, the LPS system has 5ues) costs $150.00. In addition, there is only a separately issued LC card number a charge of $10.00 per index for mailing index, ant1 the NCR system has only a mcl Ilandling. main enlry index on the fiche itself. Catalog card production-perhaps one of the chief reasons for considering these systems--may have less than satisfactory Librarians now have several options quality for some. \\'hoever is responsible available to them in how they will ap- for this area should be aware of the prob- proach the output of the LC catalog card lems associated with a multigeneration production. The system provided by IDC image. Unlike some lineages, the breed is comprehensive both in the span of its is not improved by successive reproduc- coverage and in its multipleiaccess index- tions. ing. It is the most costly and is available Finally, a thorough cost analysis of on a lease basis only. 'The NCR repro- one's present system should be under- duction of LC and NUC printed catalog taken before purchasing any of these sys- cartls via the book catalogs does not have tems. It is, however, also proper to con- atlcquate indexing systems. In addition, sider benefits from a fiche system which it should be noted that NCR and IDC could justify an expenditure greater than overlap in their coverage of the ATUC the current figure for a "manual" system volumes for 1953-57 and 1958-62. It is -such benefits as reduced storage costs conceivable that a librarian may wish to mtl amortization of equipment by uses pwcllase the early volumes of LC card other than those dedicated to the system. catalogs as issued by NCR (at 18X re- 'These systems are imaginative and tempt- duction) to supplement the IDC sub- ing, but like the computer, they are tlefi- scription (at 13.5X reduction). The dif- ~litclynot for everyone. ferent reduction ratios require different lenses in the readerlprinter to utilize both s)stems. The system offered by LPS is less com- 1 want to thank Peter R. Scott, head of l)rel~cnsi~-ethan either of the above inas- [he hficroreproduction Laboratory of the muth as it is based on current (1969+) NIT Lib~aries,who examined the sam- outp~ttof LC proof slips in the Roman ple microfiche and assisted with some of alphabet only. There is the added factor he tec hnic:11 data evaluation. ol speed. Since IDC's current additions are filmed from Title I1 depository cards, the catalog infol-mation reaches the subscriber faster than tlirough LPS fiche, ~vhichare filmed from proof slips. Proof slips, despite their nmlr:, ;[re actu;~llype- pa~etlafter the printed cartls are available mcl :Ire shipped by LC every three or four clays, whei-ex depository cartls are shil)ped tlaily. The two at1v;ultages these systems olter oIrer hard copy c:1rcl5 or proof slips are July 31, 7970

"I am enclosing with fhis letter an account of my unsuccessful efforfs during fhe past five monfhs to locafe a professional position in a library. If has occurred to me that my experiences would be of interesf and possibly of assistance to other librarians in the same situation. Perhaps, they could avoid some of the frustrations which I have faced. As you will see, I have not named names, but can provide complete documentation upon request. I feel certain fhat fhis failure has not been due to lack of ability, experience, or the best of references. Over a period of 27 years, I have held a wide range of positions, mainly adminisfrafive, in a variety of libraries. . . . In the event that you decide fo publish this arficle, I would prefer fo remain pseudonymous. Sincerely, Beartha Cupp*

IRED? It seemed unbelievable, but it acquisitions department of a university F was true! At 10 am on Friday, Febru- library for nine years. 21-y 27, 1970, 1 was informed by the vice So, knowing that 1 hatl successfully president to whom I reported that my filled a broad range of positions, I em- position and the department of which I barked optimistically on a definite course was the manager were being abolished of action. For personal reasons, I pre- on that day. Here I was, at the age of 51, ferred to remain in the New York metro- sudtlenl~. and unespecteclly without :I politan area. My professional contacts job lei. the first time in 111) life. ~verefew, but 1 began by writing letters Although I did not assume hat I and speaking. to people whom I felt woultl find a comparable position easily could be of assistance. Xext, I registered mcl quickly, I did feel that my education nit11 those employment agencies which (UA, BLS, LIA), plus 27 years of experi- specialized in placing librarians. Finally, ence, would have some value in the 1 started answering ads in newspapers se;rrch lor ;I new position. In m), most re- and professional journals. cent position, I had organized and man- Five months later, I had llacl a total of aged an infox-mation center for a pub- onl), six interviews with employers. Five lisher for a period of five years. Before of them had resulted in negative answers, that, I hatl organized and managed the ancl one is still pending. I felt discouraged and frustrated, and my savings were being rapidly depleted. It is 111); opinion that other librarians ~vliofind thernse11.e~ in a similar situation may find In), experiences of some Ixnefit as a g~~ideand as a warning. Fol-

~(~0~1ti~111~s071 1). 364) When a Library Job Ends . . . Find Another!

Paula M. Strain

premise that they were based on the Experiences in closing down a special latest and best knowledge-and where library and in finding a new special li- did this knowledge come from if not the brary position are described. Professional library? To close down the library seemed problems discovered during this time are to me a form of slow suicide for my employer. But there's no use in fighting a outlined. The professional ethics of a li- battle already lost. This one was. brary without a librarian are discussed. How do you go about closing a library? The professional literature doesn't help. Self-help was the only answer. First, the library staff had to be told THETRAUMATIC SPRING of 1970 Even though the administrator to whom forced an acquaintance with two little- the head librarian reported had shifted discussed aspects of special librarianship the responsibility of "firing" the library and the problems associated with them. onto the personnel director, the head li- They should be better known. brarian had a responsibility to inform the staff. Half of them would be leaving with me; two (the library secretary and When a Library Job Ends . . . the interlibraly loan clerk who was the most senior member) were being retained "Business is so bad that the adminis- for a time because it might be possible to tration, to keep us competitive, is cutting transfer them to another actikity in the out seruices. One of them is the library. company. All had to know the adminis- Close clown library activities as quickly tration's decision and why it had been as you can and then spend the time you made. haue remaining on the payroll looking The next obvious step was to cancel for another position." any planned expenditures. Recall the The personnel director's order sur- bindery order that had been picked up a prised but did not astonish me. In the clay or two earlier. Go through the book past nine months, the library staff had order file and notify the jobbers of the been cut two-thirds, and economies had cancellation of all orders outstanding. been enforced everywhere. I was shocked. Check the suspense file for outstanding The company sold its services on the orders of any other material that might inkolve charges; send letters cancelling Miss Strain is a member of SLA's Place- the original requests. ment Policy Committee (1969171). Fired! (tontd.from p. 362) 1 was also informed that salaries were decreasing (but not according to their own ads)-and I was expecting too much. I, lo~vingis ;I 111 icl 511111111;1ry 01 more than therefore, agreed to lower my salary re- 50 attempts to locate a new position, and quirements. Results: ATeptive. the conclusions I have reached based Agency B no longer had a person on upon these efforts. its staff who specialized in the placement of librarians, although they were "mo- mentarily" expecting to locate a replacement. The person temporarily handling this field interviewed me, was impressed My first approach was to make use of by my background, and said I did not personal contacts. During the period in look my age. Further contacts brought question, my resum6 was sent or passed the same reply: "Keep in touch." They on by friends to 27 different companies. are still looking, antl so am I. To ten of these I received no reply. Agency C has a former librarian han- Three resulted in interviews. The 17 dling placements. My first visit there was who replied all expressed interest and in response to an ad. The salary was ex- were impressed by my background. They tremely low (and I had not yet reached had no positions available at that time, the point where 1 felt that I had to ac- but they promised to keep my resume on cept a position at no re than $3000 less file. than I had been receiving); so I expressed no interest. In later visits, they had nothing to offer me, even though I lowered my salary requirements. Results: Negat iuc. Agency D advertised a position for From my reading of professional jour- which I was qualified. An interview with nals, I was aware of two agencies which the employer was arranged on the spot claim to specialize in placing librarians. antl lasted for two hours. I left feeling So I visited them to register and to be confident and optimistic. A week later, interviewed. Neither had any positions having heard nothing further from the available for which I was qualified, but employer, I called the agency, which ex- both said they would call me when one pressed surprise and promised to check came to their attention. They are identi- with the company. The outcome was fied below as Agencies A and B. Some that the only other applicant, who ap- weeks later, 1 discovered an additional peared three clays after my interview and agency, which was just moving into the was experienced in this type of company, library field. It is Agency C. I also regis- had been hired without anyone notifying tered at seven other agencies when I an- me ;IS had been promised. swered ads they placed in newspapers. Agency E advertised for a librarian Agency A is the oldest agency in New with a knowledge of the literature of York for the exclusive placement of li- data processing, which 1 have. At the in- brarians. After I had registered there, six terview, I was immediately told that I positions for which I was qualified were was not qualified for the position, but I advertised by them. Since I had not been convinced them 1 was. As a result, I was notified of these openings, I contacted told to call three days later for an ap- the agency each time. And each time, pointment with the employer. When I lxious excuses were offered: I was not a did, I was told that the agency would member of a ccrtcrill professional society call mc the follo~vingweek. Kesult: I was -I had no experience in that particular never called. kind of company-or the employer would Agency F requested in the ad that a be contacted and an interview arranged. r6sumC be sent by mail. Three weeks In no case did I hear anything further. later I received a printed fonn letter in 364 which I was informed that "due to the Direct Ad #1 gave a telephone num- rigid requirements demanded by our cli- ber to call. I was told the person han- ent, your background does not quzte dling the hiring was out-he would call [italics added] fit their specifications." back. He did not. I did not Dursue this, Agency G is new and places only ma- for at that time, I was optimistic about t~weprofessional women in part-time po- other possibilities. sitions. Having reached the desperation Direct Ad #2 gave a telephone num- point, I registered with them. In con- ber to call, as a result of which I was trast to the other agencies, I was received asked to send my rksum6 and an inter- graciously and in a professional manner. view would be arranged. One month Unfortunately, they had not yet learned later, when I called, I was told there was of any positions for librarians. They de- "internal confusion" over hiring some- serve to be commended for their efforts one for the position and 1 would hear in a much-needed field. from them shortly. A week later, I re- Agency H was my most depressing ex- ceived a printed form letter (without perience. The ad stated only "Corp Li- either date or inside address) stating that brarian" and the salary. The first ques- my experience did not meet their re- tion asked by the interviewer was what quirements. had I been doing since February 27. My Direct Ad #3 required a library sci- reply was that I had been looking for a ence degree as well as an MA in history, job, which was received with surprise. both of which I possess. After three weeks, Next, why hadn't I found one? Answer: I received an acknowledgement of my Apparently I am over-age and over-quali- application, signed by an administrative fied. After a lengthy inquisition along assistant who was not the person to these lines, I was told that typing ability whom applications were to be directed. was a prerequisite for the position. Since It stated that "Our vacancy would not I type with four fingers, the interviewer make the best use of your interests and offered to contact the employer to de- talents." I wondered how they knew termine if this was acceptable. The inter- without interviewing me! view ended with the statement that "We Direct Ad #4 wasplaced by a univer- can't even find jobs for young, attractive sity library which had offered me the women." Result: No further contact. same position five years earlier. I had re- Agency J advertised a position to set fused it at that time to accept the one up an information center for a "Fortune which was abolished in February 1970. 100" company. I was told that an inter- The person to whom applications were view would be arranged with the em- to be directed had interviewed me at that ployer. It never materiali~ed. Four time. I made four long distance calls be- months later, I answered a second ad fore reaching his secretary, only to find placed by this agency. They had no rec- that the position had been filled. This ad ord of my previous registration, but appearej in Library Journal (June 1, would arrange an interview arid call me. 1970)-I had purchased this issue at the Result: No call. publisher's office on May 25! The calls Agency K, in an interview, promised here made immediately before and after to send my rksume to the employer and a holiday weekend. As I feel that I had a to call me in two or three days about an slight advantage over the subscribers interview. Result: No call. who received their copies by mail, 1 am curious to know when the position was filled. Direct Ad #5 was placed by a metropolitan community college. My letter resulted in an immediate telephone call to During this period, I answered five ads arrange an interview. On June 10, I was placed directly by the employer in news- interviewed by four members of the Ap- papels and professional journals. pointments Committee. I left feeling SEPTL\IBLR1950 optimistic about the outcome. I was in- past, I have always done this through formed that the best three or four candi- pelsonal cont'lcts. dates (and it was definitely implied that I\Zy first conclusion is that many em- I ~voddbe one) would be interviewed by I>loy&s do not know the meaning & the the president, who had to make the final word "librarian." To them, anyone who selection. In any case, the committee works in a library is a "librarian." They ~vouldnotify nle of their decision shortly. find it difficult to inform an agency or to T'his position became vacant on July 1; word an ad accurately so that the appli- hearing nothing by July 2, I called the cant or the agency knows what the em- chairman, only to be told that he was on ployer wants. Communication, particu- vacation until August 15. The delay was larly when going through an agency or a surprising, but apparently the decision personnel department, is extremely diffi- is still pending. cult. 1 feel strongly that lack of direct Of the four blind ads I answered, contact with an employer is a distinct nothing need be said, except that I was hindrance to an applicant and may well q~ldifiedfor all of them and never re- be the main reason why I do not now ceived a reply. have a position. I realize that the person who will supervise the new employee does not alwavs have the time to screen applicants before a final decision is made. But, isn't hiring a librarian somewhat different from hiring a typist or a secretary? As a result of applying for unemploy- Second, emplojment agencies are not ment benefits. I was required to visit the generall) geared to placing librarians. Placement Center. Later, I went there on hlost of them are in this field by chance, numerous occasions to look at the lists as companies which have asked them to of 1)ositions available. I found only one fill other positions also request that they for which 1 was qualified and arranged locate a librarian when one is needed. for an interview. On the appointed clay, Theii knowledge of libraries and librar- I appeared and xvas kept waiting for 45 ians is superficial or nonexistent, as is ap- minutes by the personnel manager, only parent by the ads placed in newspapers to be informed that the person holding and the question5 asked in interviews. At the position at present had decided not no time did 1 apply for a position unless to leave. I ~vasqualified according to the requirements specified in the ad. Howexer, additional conditions for the applicant were often revealed during interviews. In many cases it turned out that a profes- As a ~esultof the expeliences outlined sional librarian was not wanted or abole, I hale reached certain conclu- needed. Although it is disconcerting to sions. But, betole I point them out, I deal with people who [lo not understand must admit that apparently I missed the infornlation in a resumti (for in- some job-seeking opportunities. I will stance, I was once asked what is an "Ac- re,rdil) admit that if I had been awale quisitions Librarian"), it is even more that I woulcl be unemployed for a long frustrating to lealn how disinte~estecland pel~odof time, I would have placed a unconcerned they ale about placing li- "S~tuatlonI\'mted" ad in a p~ofessional b~xians.Another puz~lingfactor in my joutnal. 01. 1 could haxe written letters contacts with agencies is that, ha~ing to local libraiians whonl I (10 not know registered wit11 ;I good number of them, pel sonall), inqui~ing,il)out ~acancieson I continually found these same agencies then st,~ffs. I'elhaps one of my main advertising for a librarian with the pre- plol~lemshas been inexperience in at- cise qualifications I have. Don't they e\-er le~lll~tlngto loc<~tc'I position In the look in their files? Sf6 Third, although federal, state and lo- journals after the position has been filled cal laws forbid discrimination on the are a waste of time both for the applicant basis of age and sex, I have a strong sus- and for the employer. picion that I have been the victim of Sixth, the cooperative effort of the these biases. I do not, however, have any New York State Professional Placement tlirect proof. Many salaries are so low Center and the New York Chapter of (and in New York, where the cost of liv- Special Libraries Association is to be en- ing is the highest in the country!) that couraged. However, I found that, in gen- men would not apply for these positions. eral, the positions listed there were the It has become apparent to me, also, that least desirable of all those I was aware of youth antl glamour, rather than maturity through the various sources available to and experience, are the main prerequi- me. I realize that this is a new service sites for many positions. Unfortunately, antl that it will require time to become in addition to being past 50, I am slightly efl'ective. In addition, many professional overweight, wear glasses, and have some librarians may have an aversion to regis- grey in my hair. This should have noth- tering for unemployment benefits, even ing to do with my abilities as a librarian. though they may be a necessary form of Iyo~rrth,I am convinced that "blind" teml'orary livelihood. ads are an unfair advantage to an em- To summarize, in most cases, I have ployer and should be discouraged-the met with lack of interest, broken prom- employer thus knows all about me, but 1 ises, indifference, and even rudeness, espe- know nothing about him. And, knowing cially in my contacts with employment nothing about him, I find it difficult to agencies and with personnel departments present myself to best advantage to him in large organizations. On the other in a letter. The applicant seems to lose hand, I have met some fine people whom a freedom in such a situation-he cannot I would not have known otherwise. Ex- decide in advance whether he would like perienced, mature, professional librar- to work for this particular company. In ians, especially in this period of eco- the final analysis, he can refuse the po- nomic recession, urgently need expert sition if it is offered to him. But, mean- assistance in locating a new position. while, he has lost valuable time. And it takes time, energy and money to look for ;I position. lic,cci~icd for review Aug 3, 1970. Ac- Fifth, ads which appear in professional (cptcd for p~~blirationAug 19, I970. material comes from technical reports distributed by the Defense Docutnent:i- tion <:enter (mc) and the Clearinghouse for Federal Scientific antl Technical In- It was necessary to cut back what other formation (CFSTI). Neither 01 these insti- long-term costs we coulcl. Periodical sub- tutions care whether (I librcrry orders scriptions were on a calendar year basis. mater-id or not; anyone in the recipient If cancell;~tionorc1el.s got to the subscrip- organization may be the offici;~lcontact tion agency by the end oS April, about and control point. So need, therefore, to one-half ol the publisllers w;ulcl give a (lose our deposit account. Illst (letermine refund for a put-year cancellation. Or- who the neir contact point in the com- der a computer print-out of sul)scriptions pany is to be: change the registration at ;~ntlsend a copy to the head of atlminis- uuc and CI'STI; and indoctrinate the new tri~tion to determine if some of them contact about the records which have to sl~oultlnot be cancelled but-rather-be be kel~tancl the routines the library h;~cl I-eatltlressetl to individual offices within been following in procuring n~atcrial the company. Then issue the r1ecess;rry from the centers. The same conditions illstructions to the agency. held for ow Government Printing Office Tliat took care of financial responsi- tleposit account. bilities. 12'hat of other kinds? interlibrary loans were a lalger part of Some operations in the library no our operation5 than in many special li- longer had any reason for their existence. blaries. Becau,e we hat1 been offering to Suspend the inrento~yat the point we colleagues who lent to us duplicate and had stopped one elening: at the end of weeded niaterial fronl our collections as one t lassification scheclule. Expand the a small gestul-e of appreciation for their ;I notes made on the completecl portion in loans, we 11x1 rc;isonablv, un-to-dateL list case anyolie elcr came-back to the rec- of the libraries from whom we borrowed ords; hope that the expanded notes were most frequently. The interlibrary loan complete enough for a professional li- clelk went through her records and bra~ianto untlerstancl them. picked up the names of local libraries A few projects were so near comple- which occasionally loaned materials to tion that they could be finishecl up in us; the final list included more than 125 some fashion. This inclutletl cataloging- libraries with whom we had had lending in a hasty fashion-all the books being or borrowing relationships during the held for the ;~rl.iv;~lof LC cards. Better a past year. To all of them we sent a short ~morcataloging job and some records in letter explaining that we expected to be the files than no 1-ecol-dsat all. One can't closing down our library services very cancel an LC card order so the data on soon, thanking them for their coopera- the cataloging clone W;IS recortlecl on the tion, reassuring them that we expected carbon in the LC card order file in the hope that the LC cards would be 121-e- seA.etl when they came in and eventuklly be united with the record. The nioney in the LC deposit account \\.as so small that abandoning the account was cheaper th'111ti jing to theit out. \Ire went oxer the administrative ant1 coricspondence file5 antl mlote notes of explanation on ,111ythingthat seeniecl un- cleal. The intention was to leave xle- quate records by which other compny pel-sonnel toultl tl-ace the library trans- actions if tliey Iiacl to. In ;I defense indmti-y libr;rry, much to return any material we had borrowed record its return-and the collection from them-but asking them to check would suffer by attrition. Storing the li- their records at once to notify us of ma- brary ~wulrlprotect the collection but terial they had recorded as loaned to us woulcl require manpower to pack it up. for longer than a fortnight. We wanted Selling the collection woultl bring in to clear up all questions of responsibility cash but certainly nothing like the col- for return now while someone who knew lection's value. The libray could be the records and who remembered interli- tr;msferrcd to another corporate subsidi- brary lending activity was at hand. At ary which had its own library; this alter- the same time, we began to call in all nate, too, would cost manpower for pack- interlibrary loans in the hands of our ing antl shipping. The memorandum readers and returned them to the lend- concluded with the request for a decision ing libraries. ;is to what course administration wished Now only our library collection itself, US to follow, plus the statement that, un- ad the material from it in the hands til such an administrative decision was of our readers, remained to consider. We made, the library staff remaining would could not act without some guidance continue to circulate our own library ma- from administration, and administration terial to company personnel. needed information on which to make its Those of us who were to be laid off decision on the final disposition of the li- had done all we could to close down library collection. Part of that information brary services. We were now free to find had to be the dollar value of the collec- other employment if we could. Those tion; monetary value was both the most who remained "for the time being" con- easily obtained and the most meaningful. tinued to take care of incoming mail, the It was evident that the information value loan and return of company owned of the collection to the company was dis- books, periodicals, and reports, and give counted by the administration. The an- what reference help to readers their abil- nual estimates made on the replacement ity permitted. Administration had not value of the collection for insurance pur- replied to my memo by my last day of poses were consulted to get a figure for employment. the financial worth of the collections. The value of the equipment was estimated by consulting the completed or- . . . Find Another Job ders on file for recent purchases of furniture, antl by looking at catalogs of Nonprofessional staff from a special li- library equipment. The total value of the brary may go to the U.S. Employment library collections and equipment was Service or to local employment agencies high-perhaps a surprise to the adminis- with a fair chance of finding jobs that tration, but not to the library staff. utilize their clerical skills at an appropri- A memo was then prepared listing the ate salary level. The professional special value of the library and its contents and librarian has no such hope. The local outlining the courses of action possible- U.S. Employment Office at which I regis- storing the collection; disposing of it; tered for employment told me, "Sorry, letting it stay on the shelves. Advantages you're on your own in finding a library antl disadvantages of each were men- job. 14'e can't help." tioned briefly. Keeping the library in its This isn't exactly true, as we shall see, present location was the least expensive but it is generally true for finding profes- in manpower but would require that the sional special library jobs. There is no room be kept locked unless someone was one place-not even three or four places made responsible for supervising both -to which an unemployed special li- loan and return of the materials. Users brarian can apply with hopes of finding of an unsupervised collection, no matter listed most of what jobs are available. what good intentions they may have, There are advertisements, to be sure. would fail to charge material taken or Library Journal, Wilson Library Bulle- 369 ti77, and Specirrl Li brnries carry advertise- openings for professional people, includ- ments of library vacancies. Those in LJ ing librarians. The jobs listed as cur- mtl Tt712B are mostly in public, univer- lently open lor librarians tend to be few; iity, and occasiorlally school libraries, most public libraries, universities, and with a special library opening appearing employ el, oC special lib1 ,I]ians appal- infrequently. Spccicil Lilrrctrics carries ad- ently ale not much in the habit of going vertisements of special library jobs and to the U.S. Lmployment Senice for pro- some others. The "Ke~~s-of-the-T\~orItl"lession~l employees. The Wa5hington section of the Sunday New Yovk Times Plofes5iond Cmeer Info~mationCenter, regularly carries ;idvertisements of li- in the thlee months when I was visiting brary openings, mostly in the metropoli- it elel) week 01 ten (lays, had only three tan New Y~I-k;ma, and mostly public norl-go\ el nmental special library jobs and college library vacancies, though listed, but it did carly the monthly Fed- openin~selsewhere in the country and eral Library Vacmcy ~istwith moie gov- in special libraries appear often enough el-n~~~entlibrary openings. Unfortunately, to nl;~keit ~vortllbuying the paper e;ich tl~cVacancy List was tlisplayecl as much week. Some large metropolitan newspa- as tllree or'four ~veeksafter.it had been pers do advertise library positions; the issued. The Centers also display the job Tt'(1shi~2gto1~Post is one that does. The openings posted at the ALA and SLA* Po.st's ;~tlsare either in the "Help, Men Conferences. This might be helpful if k \\'omen" or "Help, I\'omen" columns one is ot~t01 a job in mid- ~ulyol kugust (never in "Help, Men"), ancl are almost but is less .iduable when one is looking ;11\\-;1ysfor special library openings in the in the spting. There were no dates on local area. Generally speaking, the open- the Pllo&o$es of the Conference post- ings listed in their "Men Kr TZTomen" col- ing to warn the unwary that they were umn ~villha\-e a higher salary ancl a out-of-date. greatel- t1em;md lor experience than those The Federal Library Committee, whose in thc "IVo~nen"column. (Women's Lib, secretary's office is in the Library of Con- take note!) gress, publishes a monthly listing of va- The job-seeking special librarian who cancies in the federal libraries in Wash- tlcpentls on advertisements for his leads ington and elsewhere. This is sent to should be ;ware of at least two things. most federal libraries and, apparently, to The time between the submission of an all the Professional Career Information ad to a library journal ancl the delivery Centers. An interested job seeker may re- of the issue carrying the ad to the job quest his own copies of the listing from seeker ma): be six weeks or longer. Not the Federal Library Committee, but get- infrequently the job for which one de- t~n~on its mailing list may take three cides to apply will be filled before the months or mole-not much help when :~pplicant can read the advertisement. one 15 out of ~zo~k. Also the job seeker should be cautious It should also be noted that applica- about "blind" ads, those which (lo not n;mc the company seeking to fill an :* SLA has not authorized the U.S. Employ- opening. It isn't that the job isn't bona ment Service (or any of its Professional fitle: it's just that many times the appli- Career Information Centers) to display job ant will get no reply at all to his appli- openings listed at SLA's Annual Conferences. cation. Apl)arently the use of a box num- Miss Ann Firelli (hlanager of SLA's Mem- ber ;~bsol\-esthe prospective employer bership Department), who handles the Em- fronl the need to be considerate of appli- ~~loymentClearinghouse at the Conference, c;rnts. is interested in knowing why undated photo- Tl~ereare some regional clearinghouses copies of job descriptions from the 1969 Conference in 31ontreal were posted in the for jobs. In sonic large metropolitan centers, the U.S. b?rnployment Service main- USES Professional Career Information Center in Washington, D.C. in Spring 1970. tains a I'rofessional Career Information Center, which collects information on 370 tion for a job in a federal library is a inghouses run by individual SLA chap- waste of time unless one is already on the ters. The Association's placement service Civil Service Commission register for li- that SLA had attempted to provide was brarians. Federal libraries can hire only discontinued over a year ago, but indi- from the register. For the librarian not vidual Chapters still attempt to match presently in federal library work, the up job openings and applicants in their register is, in effect, a hunting license own areas. How well they do it depends and no more. With, perhaps, the excep- on the energy, time, and acquaintances tion of the lowest level-that of the be- of the Chapter's employment chairman. ginning librarian-there is very little If he is energetic and has numerous ac- hiring done directly from the register. quaintances, he will encourage employ- Plomotion from within, transfer from ers of special librarians to let him know other government libraries, and hiring about openings and will solicit vacancy applicants already on the register who information from other librarians; more present themselves at the personnel office often, when the chairman has limited of the hiring library and who are persist- time, he waits for information on vacan- ent seem to be the preferred methods of cies to come to him on its own. An ener- filling federal library vacancies. getic job-seeking librarian may well A National Registry for Librarians is know more about what jobs are available maintained by the Illiriois State Employ- locally than the Chapter employment ment Service, Professional Office, 208 S. chairman will. LaSalle Street, Chicago, Illinois 60604. Another source of vacancy information The National Registry was established may be library schools. Some schools initially as a result of the Joint Commit- maintain a very full list of jobs that tee on Placement of the Council of Na- come to their attention and make these tional Libraries Association. The registry lists available to their students, some- receives your rksumk and will make it times merely by posting them on a bulle- available to an employer who contacts tin board; in one or two cases, by issuing the rewry. It also maintains a place- a monthly "Positions Open" bulletin ment service at ALA Conferences; all sent to all alumni. Usually these schools r6sum4s on file with the registry are have no hesitation in allowing other li- available at ALA Conferences. If you at- brarians access to this information. Other tend an ALA Conference, register with libraiy schools are comparatively unin- the placement office at the Conference so terested in centralizing job availability you can be reached for employer inter- information for the use of alumni or out- views. This registry seems to have useful siders. Only inquiry at the school itself potential for SLA members and their po- will tell which attitude exists and whether tential employers that could be expanded. leads are available there. There are also the employment clear- Surprisingly enough, private employ- SEPTFMBLK19'70 nlent agencies are sources for some spe- cation is being returned for re-use. Non- cial library jobs. You will have to visit government libraries which do not reply the agency to find out about the job; do not even return the r6sumC. only general details will be told over the Even when you apply in person and phone. Not infrequently, you will find have an interview, you may never be in- ~OLIalready knew about the job from formed you are not being considered for another source. Often, it will be a job the job or even that the job has been ~vhichdoes not require much experience, filled. A good rule of thumb is to cross offers only an average salary, and has a the job possibility off if you don't hear linlitetl scope-but, still, private employ- within two weeks. We may be profes- ment agencies occasionally have the only sional in our education and responsibili- listing of a really worthwhile job. There ties, but employers treat us otherwise are a few employment agencies, espe- when we are job seekers. cially in New York City, which sup- The discr&ancies between the adver- posedly specialize in library vacancies. tised job and the job you are told about Here I have no experience; I was not during an interview, and the employer's interested in moving to that area. rigidity or flexibility in the requirements By far the most satisfactory method of he seeks in applicants are subjects to be finding out about job openings in the left for another time or author. Much special library field is through friends could be said! and acquaintances. Having a wide circle of acquaintances who know that you are looking for a job is to assure yourself of Problem Areas hearing what jobs are available or may be opening. Library colleagues will be help- There is a real need for a central na- ful. Not infrequently, a librarian whom tional clearinghouse for all types of li- you do not know personally, but whom brary positions. Since positions in special you have contacted about a vacancy he libraries are less adequately publicized had, will tell you about another promis- than any others, why does not SLA join ing opening. Do not fail to inform your with other CNLA member associations friends outside the library field of your in encouraging the use of the National interest in library openings; they often Kegistry for Librarians?* know of possibilities within their own SLA might also publish each fall the organizations-a librarian about to re- names and addresses of all Chapter place- tire, a service being expanded. Leads ment officers so that applicants wishing from non-librarians may be less accurate to seek work outside their own area than those from colleagues, but they would know to whom to apply, and em- sometimes produce a more exciting job ployers seeking applicants could know possibility. So follow up all leads you whe~eto send notices of openings. The get. Association's Placement Committee might In my search for a job, one thing sur- very well encourage the Chapter place- prised me-how often an application for ment chai~rnento act as liaison with the employment for an advertised position is S'ltional Kegistry for Librarians. never acknowledgecl by the employer. This is a problem for action, not More than a third of the applications I thought. sent out were never acknowledged. The he more serio~~sproblem that came percentage of no replies was higher for to my attention this spring is one of pro- mcancies in the government libraries. If fessional ethics. For it I have yet no ;tn application must be mailed, about two-thirds of the time one never knows "In June 1968 the SL.4 Board did not ac- whether or- not it has been received until cept a r-ecommer~d;~tionfrom CNl..\ t1l;tt a11 soine months later when it will be remember ;rssocia~iorrs of CNIA use the hTa- turned xvith a form checked off to report tional Kegiatry for tlieir placement purposes. that the job has been filled and the appli- ---1~. answer. It is connected with the closing told me last year that industrial librar- down of a special library (or its open- ians were parasites on federal libraries. ing or operating under certain circum- If this is so, are not government libraries stances). encouraging parasitism by extending li- I mentioned that, by the day the last brary services to inadequately staffed and professional library staff member left managed libraries? the company, the administration had not Should there be standards that librar- told any of the library staff what final ies must meet before they qualify for disposition was to be made of the library help from other libraries? What stand- collection, and that the clerical staff still ards should they be? Indeed, what is a working was operating the library on a library? Should our professional library day-to-day basis with a minimum of li- associations set standards and enforce brary services being offered. A number of them? Are we being less than profes- months later, clerical personnel are still sional when we avoid defining a library doing so. They tell me that, at the in- and when we avoid upholding our defini- stance of company personnel-some of tion by our behaviorj them in administration-they are re- These are questions that the library questing help and are getting it from profession, especially the special library other local libraries-public, federal, uni- segment, should consider and determine versity, and industrial. This raises a ques- if we are to become truly professional. tion: Is such helpfulness ethical? For the Other professions have faced similar public library, which attempts to serve ~roblemsI and have come to some en- the needs of all taxpayers, it is-but for forceable agreement among themselves, the other libraries, which do not have a and they try to enforce the agreement. similar responsibility based on tax sup- Why have we dodged the issue? Why do port, I feel that it probably isn't. we hot discuss such mattzrs at our an- The problem raised by a library oper- nual Conferences? ated intentionally without professional staff requires consideration by the special Received for review Jul 6, 1970. Ac- library profession, indeed by the entire cepted for publication Aug 19,1970. library profession. It involves many questions. When is a library not a library? Does it cease to be a library when it no longer The Council of National Library has any professional librarian directing Associations has prepared a list of its operation? Or does the fact that a col- placement services for librarians. lection of books exists with a person The CNLA pamphlet, which will nominally in charge (regardless of his be available in the near future, may background) justify its recognition as a be obtained for 106 a copy from: library eligible to receive interlibrary Catholic Library Association, 461 cooperative service from professionally W. Lancaster Ave., Haverford, Pa. operated libraries? 19041. A well-known government librarian The Stone & Webster Library 1900-1970 Seventy Years of Special Library Service

Richard S. Huleatt

THELIBRARY of the Stone & T.Vebster whnt lzbrary work can nwan to butiness Engineering Chrporation, one of the first ho~tses. . . 7ue hope that a suggestton business libraries in the United States, of h07u useful our own lzbrary is to zit celebrated its 70th year during National and /zo70 wzdely we appeal to resources Library Week, April 12-1 8, 1970. 7ulthout, may tend to promote a more In 1900, the Library was initiated un- genorctl practm of lookzng to librari~sas der the direction of George Winthrop blitiness ads." Lee, librarian, antl was located at 4 Post Office Square in downtown Boston. Mr. Mr. Lee was early to realize that the li- Lee, a pioneer in library research, was at brary, in order to meet the needs of the the beginning of a long and fruitful ca- membels of the organization, must have reer, which was to bring recognition not adequate foresight to the needs of the only to the Stone & Webster Library dur- future. His library service included not ing his nearly 30 years as librarian, but only the many Stone S: Webster employ- to his own name for his extensive efforts ees, but clients and other special libraries in promoting and organizing special li- as well, thus encouraging an early ex- braries. He was first engaged by Stone & climge of information resources. He Webster to study electrolysis. stressed the importance of cooperation The library grew antl flourished to fill among libraries, which is today a gen- an immediate need. It moved to nearby erally accepted practice. locations with the Stone & Webster or- In the summer of 1909, Mr. Lee at- ganization as the firm grew. The first tcrltletl a meeting of what was to be an move occurred very soon, for in 1900 a imp01 tmt milestone in the development fire forced y uick relocation to 93 Federal of special libraries in North America. Street. In September 1903, the Library Already a member of the American Li- moved to 84 State Street, and then in brarj Association, he was present at the Janaary 1908 to more spacious quarters now famous "Vel anch Conference" at at 1 17 Milk Street, where it occupied six Ihetton IVootls, New Hampshire, where rooiris. In 1907 (two years before SLA ALX was holding its Annual Conference. was organized), a Stone Pc IVebster book- ?'lie meeting, of course, was that called let by Mr. Lee entilled The Librcrry and by John Cotton Dam, and the Special lhr I3usiness l\.fmn had been distributed Libr'iries Association was founded; Mr. to the business community and presented Lee was elected a member of the Execu- to the 1Zmerican Library Association's ti1.e Board. Annual Convention. The Stone Pc 'l\Teb- The Stone & V'ebster Library reflected SLL'I. intl.o(l~~ction to this Imoklet states, tlie zeal of this Charter Member of SLA. 71'liere are considerable references to SLA mtl Boston activities throughout the Slonc L- JTT'chtcr ,Jortrnnl, of which "Li- brary Notes" was a feature section of each issue. Throughout the early history of the library, it was involved in every facet of Mr. Lee's activity in special libraries and in his desire to increase library cooperation and exchange of information-particularly among special libraries. An article, "The Library at Stone & IVebster, Boston," was published in the sixth issue of the new journ;~l,Spcricrl 1iOroric;s v. 1 (no. 6): 11. '14-I5 (1910). In 1912, Mr. Lee organized the Boston Cooperative Information Bureau and stressed the need for a "tlowntown" business library under the direction of the Boston Public Library. Later, in 1921, this Bureau became an extension of BPL. Since 1930, the Kirsteirl Business Branch of the Boston Public Library has met the needs of businessmen envisioned so many years previously. George Winthrop Lee First chairman of the SLA Public Util- Librarian-1 900-1929 ities Division in 1909, Mr. Lee later also became the organizer and first chairman of the SLA Science-Technology Division in 1923. On December 23, 1927, the Library moved into the Stone k IVebster Build-

Stone & Webster Headquarters Stone & Webster Building 147 Milk Street 49 Federal Street 1908-1 927 1927-1 965 ing at 49 Federal Street. Mr. Lee humor- ously noted, ". . . from what mzght be called exten- WP quarters to what itlzght be called zn- telzrz7~ quarters . . . The Ltbrary wzth zts attrnctzue mahogany finish, zs now so dzstznctly dzlferent from what zt har been, that quzte lzkely zts seruice wzll take on (1 clrcldedly dzflcrent aspect." He also observed that the libraly had now been "Fordized" and "Hooverized" in its new efficiency, but users were invited to use the library "just as of old." An announcement in the Stone ci7. It'cbstrr Journal reported that the library would be tliscontinued effective January 1, 1930. The Depression had arrived. But "discontinued" should have been more accurately phrased as "went into hidin~,"" for the collections of ma- Stone & Webster Headquarters terials simply were absorbed by the using 225 Franklin Street divisions of the Stone & Webstel- organization, to reappear during the mid-thir- Present Location ties as a l'ormal library once again. Mr. Lee retired for a well deserved rest in 1929 but continued as an able, staunch and active SLA member through his H2nd year. The library remained at 49 Federal Street until late 1'365, when it moved to the new 14th floor facilities in the State Street Bank Building at 225 Franklin Street, where it is today. In October 1968, the library was reorganized and nloderniretl to meet the expansion and ~n~~ltiplicityof growing organizational interests. Today, in its 70th year, the library maintains a vast array of world-wide in- I'or~mtionresources for its users. It is not ,,Terry,,, pushing coffee truck bedecked with ;I large library, but it is very much a part sign honoring National Library Week, greets of SLA, for the two ha\:e grown together. staff member Regan Heiserman. 130th have had their ups and downs thloughout the )ears, and the Stone & T\'ebster library staff is proud of a long mcl cololful heritage and of a dual tradition to uphold: that of Stone 8c \tTeb- stel mcl that of SLA.

AI1. Huleatt zr technical znfolinntzon ?~,nll(igcrof ,\tone La Wcbster'c tcclznzcal 11 O~ciry. Shared Cataloging

An Experiment in Cooperation between University and Special Libraries

Joseph Z. Nitecki

The University of Wisconsin-Milwaukee, Library, Milwaukee, Wisconsin 53201

The concept of involvement in commu- The concept of shared cataloging de- nity affairs is not new to librarianship. scribed here differs from that of central American public libraries developed an outstanding tradition in assisting the in- processing both in scope and depth. The dividual citizen and various community arrangement stresses the sharing of the organizations by providing extensive ref- existing cataloging information with the erence work and reading material. The special library, rather than the process- participation of university libraries, how- ing of material for that library. Whenever ever, was-and to some extent still is- possible, the cataloging entry, already more timid and cautious. As an integral provided by other libraries, is accepted. part of a larger organization, the univer- The so-called "original" cataloging is sity library is directly responsible to its limited to the description of the essential parent institution for collecting and ser- bibliographic characteristics of a book vicing specific kinds of material; the with the broad-rather than the specific obligation often exceeds the available resources. The traditional university li- --classification number. brary, supporting both research and in- stitutional needs of scholars, is thus removed from direct contact with the neighboring community by its very lo- THESPECTACULAR GROWTH of cation within the ivory tower of higher new universities in metropolitan areas education. attests to the significance of the public in- The urban university, moving out of vestment in higher education, supported seclusion and into the center of a metro- by the firm conviction of its value to the politan market place, brings with it all community. its resources, including its library col- The proclaimed mission of the urban lection and services. university is to concentrate on intellec- The experiment described in this pa- tual tasks pertinent to the issues which per illustrates not only a new type of are relevant to the surrounding commu- participation possible in technical ser- nity and its local governmental, social, vices, but it also suggests some departure industrial, and business organizations.* from the traditional concept of cataloging, initiated by the new objectives. ' Klotsche, J. iZIartin / The Kole of the The experiment itself was a low key Academic Library in Urban 1)evelopment. operation of cataloging a small number College and Research Lzbraries 30: 126-29 of books for an industrial research li- (XIar 1969). brary. The positive results of this proj- SEPTEMI~ER1950 ect, however, have provided new ex- in 1968 and 1969. In that period approxi- perience worth recommending to other mately 900 titles were fully processed at libraries. the total cost to the receiving library of slightly over $1,000. Shared Cataloging Described Each shipment of purchase orders is received by the divisional secretary in The arrangement between the Re- the UWM Library, who sets up the search and ~~velopmentLibrary of S. C. processing form and forwards the whole Johnson & Son, Inc. (Racine, Wisconsin) package to the Pre-Cataloging Depart- and the UWM Library is to classify and ment for the bibliographic search. All catalog the material from copies of the P.O.'s are alphabetized by title and purchase orders of the RkD Library- searched in the UWM Title Catalog, LC but without the books themselves." Ap- Proofslip file, NUC and UWM's "On proximately twice a month a batch of Order" file. about 20 purchase order slips is received Approximately 31y0 of the total pro- by the UWM Library. Each P.O. con- cessing time in 1968, and 52y0 in 1969, tains the usual information provided to was needed for the pre-cataloging search. the vendor (that is, the author, title, The increased searching time in 1969 publisher and publication date). The was caused by the extension of the search UMTM Library checks these orders against for the entries not found in the Subject its own files, in order to locate an entry Headings Used in the Dictionary Cata- already cataloged by LC, NUC (National logs of the Library of Congress. This Union Catalog) or the UWM Library. A step provided additional information for set of cards for each entry found, as well the catalogers, thus reducing significantly as the titles cataloged as "original" for the total cataloging time (from 32.7y0 in R&D Library, are prepared by the UWM 1968 to 19.5y0 in 1969), although the Library and returned to the R&D Li- percentage of titles cataloged as "origi- brary together with "Se-lin" labels typed nal" in 1969 was reduced only slightly for each volume. (28.47" in 1968; 26.7y0 in 1969). Almost In order to obtain the cost of this oper- 10yo of all submitted entries were found ation, each step in the procedure was re- in LC Proofslip files (8.8Y0 in 1968; corded on a form designed for that pur- 10.8y0 in 1969), with about 40y0 of the pose. The form itself is also used as the remainder located in the UWM Library's step-by-step processing instruction for the Title Catalog (46.9y0 in 1968; 36.0y0 in UWM Librarv staff. The number of en- 1969.I tries processed together with the total The unfound entries are searched in amount of time needed were used to de- the various issues of the NUC. As shown termine the charges for the service. The in Table 1, an additional 35y0 of this final costs were adiusted after the initial search in 1968 (38y0 in 1969) resulted in run of 100 entries, and are applicable at locating exact entries. Thus, approxi- the date of this report. Considerable mately 69y0 of all the entries processed effort was made to estimate the cost as in 1968, and 65y0 in 1969, were fully accurately as possible, so that the amount cataloged by other libraries and ready charged would be equal to the actual for card reproduction. The additional cost of shared cataloging. 6.0y0 of all entries in 1968, and 14.9y0 in For the purpose of this report, the 1969, were located in the NUC but with- data in Table 1 represent a cumulative out the classification number. These en- percentage distribu;ion of items searched tries were completed by the UIVM Li- brary catalogers ("partial cataloging"). The search described above failed to *l'he project TVX initiated by RInrk ILI. Gormley, director ol the UIZ'AI Library and locate 28.47" of all entries submitted in Dr. Cllarles~rortl~L. I)ickcrson, senior &em- 1968, and 26.7(,'/, in 1969. These entries ist, Researcli & 1)evelopment Library, S. C. were forwarded to the professional cata- Jolin\on & Son, Inc. logers for "original" cataloging. Hence, 378 Table 1. An Evaluation of the Shared Cataloging Procedure

Per Cent of Total Processing Steps Per Cent of Entries Processing Time

Found Found Complete Incomplete Not Found

1968 1969 1968 1969 1968 1969 1968 1969

Searching Proofslip File 8.8 10.8 -- -- 91.2 89.2 UWM Title Catalog 46.9 36.0 - -- 53.1 64.0 NUC, etc. 35.4 38.4 6.0 14.9 58.7 46.7 Total Search 68.8 64.8 2.8 8.5 28.4 26.7 31.2 51.9

Ready for Partial Full Cataloging Processing Cataloging Cataloging

Card Production Typing Masters Cards, call numbers and labels

Reproduction Main entry set plus added entries Secretarial Work tCorrespondence, etc. approximately one third of all the en- in 1968 (14.8% in 1969) was needed for tries submitted were partially or fully card reproduction. cataloged by the professional catalogers Table 2 shows the cost breakdown of (29.1Yu in 1968; 31.9y0 in 1969). The the shared cataloging in the two years of time needed for this operation consti- the experiment. A charge of $2.00 was tuted 32.7y0 of the total time used for set for processing entries requiring pro- processing the shipments in 1968, and fessional cataloging (49.7y0 of the total 19.5y0 in 1969. The catalogers assign the charge in 1968; 48.8y0 in 1969). The cost most inclusive, general call number for of processing of the other entries (that is, the subject suggested by the title of the not requiring cataloger's assistance) was book, with a subject tracing equally set at $0.80 per entry (47.1% of the total broad in scope. A statement, "Limited processing cost in 1968; 45.5y0 in 1969). cataloging from purchase order slip," is The $2.00 charge for original cataloging added on the catalog card to indicate the consists of the $0.80 charge for the stand- approximate classification. ard processing of each title, including All entries found in the UWM Library overhead, plus the additional $1.20 to collection together with the appropriate cover the discrepancies between the sal- proofslips are retrieved from the files. aries of professional librarians cataloging Master cards for entries originally cata- these entries and the salaries of the re- loged, the call numbers on incomplete maining staff (including student help). entries, and the "Se-lin" labels for all In 1969, for example, an average of 4 volumes are typed at this time. A master titles per hour were processed by the pro- plate for Xeroxing the required number fessional librarians. Multiple card sets of copies is prepared, and the copies are were charged $0.15 for each ad card Xeroxed, cut, and drilled. Ten per cent (0.6y0 in 1968; 0.75% in 1969 of the total of the total processing time in 1968 cost), while sets of cards requiring more (8.8y0 in 1969) was used for typing the than five cards were charged an addi- entries, while 18% of the processing time tional $0.05 per card (2.2y0 of the total SEPTEMBER1970 Table 2. A Breakdown of the Total Cost of operation and by the availability of the Shared Cataloging bibliographic data already identified and described.

Conclusion At the date of this report, the project has been fully operational for two years. The results have proven to be of mutual benefit to the university and the research libraries. The first and obvious gain is in shar- charge in 1968, and 4.27, in 1969). Fi- ing scarce and expensive cataloging ser- nally, a flat charge of $0.25 was levied for vices. It is quite feasible for the university each negative search; that is, for each library to assist the special library in entry searched in the UIVM Library but providing technical assistance without a returned to the customer for additional substantial burden to the university op- bibliographic information (0.4y0 of the era tions. total cost in 1968 and 0.757, in 1969). The cooperation is economically sound. Thus 2.1% of all the requests submitted The cost of shared cataloging is below in 1968 (3.37, in 1969) were returned the direct cost of maintaining the sepa- unprocessed. rate cataloging unit in each library. The Based on the total number of entries charges for the service fully reimburse processed in the two years, the average the additional cost in labor and material. time required to process each entry was The service provides an additional. 26.9 min. with an average cost of $1.20 secondary tool to the university acquisition program. The check of the research per ently (Table 3). These estimates in- . - clude all the negative searches and re- library's new titles against the univer- quests for additional cards or labels sity's own holdings iocuses attention on made in the two year period, as well as the subject areas of most current signifi- the processing of the titles that did not cance in that field, thus providing a use- iequire original cataloging. ful criterion for book selection at the The estimated processing times and time when the material is in print. costs discussed in this report depend, of There is also a hidden, psychological course, on the size of the university li- advantage in training new librarians in brary and the relevance of its collection the art of applied cataloging. Classifying to the needs of the special library. Al- a new title, without seeing the book, is though the quality of the shared catalog- at first a shock to the new graduate li- ing will reflect the overall efficiency of brarian. It seems unusual to him that a the technical processes used, the opti- highly specialized expert in the subject mum advantage of the project will al- field might be quite content with this ways be in the merging of the shared simplified approach to classification. cataloging operations with the routine To sum Gp, the shared cataloging processing of the cataloging- library. The brings the technical services of the uni- savings in cost and time are obtained by versity library an inch closer to the pro- the utilization of the existing facilities of verbial ideal of the or~timumservice to the highest number of users at the least Table 3. Time-Cost Estimate (Based on a possible administrative cost of operation. Two Year Experiment) K~cc.ivcd for review Feb 6, 1970. Ac- Average Processing ccptcd for pziblzcation May 6, 1970. Mr. Time per P.O. Request I 26.9 rnin. Nitecki zr now arsistnnt director for tech- Average Processing 112~(11TC~~CPS at Tcmple University, Phil- Cost per P.O. Request I $1.20 citlclphic~. Acquisition Policy

Helen L. De Vore

Environmental Science Services Administration, Silver Spring, Maryland 20910

state of the lower and upper atmosphere, and the size and shape of the earth, in A policy to insure acquisition of pri- order to further the safety and welfare mary international libraries' collections of the public, enhance and improve the for a library system pertaining to the en- nation's economy. . . ." ESSA's organiza- vironmental sciences was prepared by a tion, prescribed in U.S. Department of newly formed Technical Processes Sec- Commerce Order 2-B (February 1968) tion, ESSA. The policy was developed to consists of headquarters staff offices and be useful not only to operating person- the following major components: nel, but also to others on the staff of the Coast and Geodetic Survey ESSA Library System, to clientele and to Environmental Data Service managers of the parent organization. Al- National Environmental Satellite though the statement was prepared for a Center particular situation in Federal Libraries, Research Laboratories it can be applied to other types of li- Weather Bureau braries. In 1967 a Libraries Branch was formed in the Scientific Information and Docu- mentation Division, one of the staff offices in ESSA. The present ESSA Library INOCTOBER 1969, as a part of a re- System consists of three major libraries: organization of the Libraries Branch, En- Atmospheric Sciences Library, ASL (Silver vironmental Science Services Administra- Spring, Md.); Geophysical Sciences Li- tion (ESSA), a Technical Processes brary, GSL (Rockville, Md.) and the Li- Section was established-"to ensure ef- brary Services Division at ESSA Research fective library service through the coor- Laboratories (Boulder, Colo.) which pro- dinated acquisition and cataloging of vides library services also to the National pertinent literature." Some background Bureau of Standards Boulder Laborato- on the establishment, mission and or- ries. Added to these are a number of spe- ganization of ESSA and its libraries will cialized collections at research centers and help explain the need for a statement on numerous working collections at regional acquisition policy. and field offices as well as on ships at sea. ESSA was established on .July 13, 1965 Two of the three major libraries had mainly through the consolidation in the their beginnings a century or more ago U.S. Department of Commerce of the in each of their parent organizations: ASL U.S. Coast and Geodetic Survey and the in an organization that later became the U.S. Weather Bureau. In brief, the mis- Weather Bureau and GSL in one that sion of ESSA is "to describe. understand, later became the Coast and Geodetic and predict the state of the oceans, the Survey. The current acquisition policy was tional library collections in direct sup- prepared for the collections totalling ap- port of ESSA's mission and functions. proximately 300,000 volumes in ASL and The "goal is centralized collections with- GSL with service to the specialized and out peer in the subject areas relating to working collections. atmospheric sciences (ASL)and geophysi- The Technical Processes Section con- cal sciences (GSL)as part of ESSA Heatl- sists of two units: acquisitions and cata- quarters and also research and working loging. Obviously a statement of acqui- collections at other specific locations as sition policy was needed by the new required chiefly by the geographical sepa- Acquisitions Unit to operate effectively ration of ESSA facilities. Supplementing and for the information of the two major these centralized collections are decen- libraries that no longer acquire their pub- tralized collections of working materials lications independently of each other. at local and regional offices, with field An additiona~~pur~osewas to help estab- parties, on research vessels, and at other lish an important channel of communi- locations nearby or in distant places. cation with ESSA management and serve These collections vary in content and as a helpful tool to it-in allocating re- size for they are geared specifically to the sources of personnel and funds. unusual requirements in individual situations. Concurrent with acquiring materials Acquisition Policy is the need to determine means to re- PURPOSE.AS part of the Libraries mold the present collections assembled Branch program, to formulate guidelines independently in the past. to insure acquisition of primary interna- SCOPE.The subject coverage and depth

Table 1. Subject Areas Accented in Libraries Collections

Atmospheric Sciences Library (ASL) Geophysical Sciences Library (GSL)

Aeronomy Cartography Atmospheric chemistry Geodesy Biometeorology Geomagnetism Climatology Gravity Hurricanes Hydrography Hydrology International boundaries Ionosphere Navigation and seamanship Meteorological instruments Photogrammetry Meteorology (including marine, agricultural, aviation, Physical oceanography forest, satellite and planetary meteorology) Sea-air interaction Numerical prediction Seismology (including tsunamis) Physical oceanography Solar-terrestrial relations Sea-air interaction Submarine geology Severe storms Tides and ocean currents Solar-terrestrial relations Volcanology (historical and as related to seismic *Space physics action) tcomputers *Instrumentation tDocumentation *Rock mechanics tMathematics and statistics *Satellite astronomy tcomputers tDocumentotion tElectronic engineering tGeography tMathematics and statistics

* Working collections recommended t Reference collections recommended 382 Table 2. Guidelines for Types of Material Table 3. Guidelines for Types of Materials Included in the Libraries Collections I Not Usually Included in the Libraries Collections Abstracting and indexing Monographs services Observatory reports Acquisitions lists News releases Almanacs Pamphlets Administrative memos Newspapers Annual reports Periodicals Announcement bulletins Paintings Atlases Proceedings and sym- Audiovisual aids Patents Bibliographies posium papers Book dealers' catalogs Phonorecords Books Preprints and reprints Charts Photographs College and university Reference books Classroom texts Posters catalogs Research reports Clippings Printed forms Contract reports Serials Commercial catalogs Proposals for contracts Diaries Society publications Correspondence Prospectuses Directories Speeches and addresses Correspondence course Publishers' catalogs Dissertations and theses Standards materials Raw data Engineering reports Star tables Course material Record material Ephemerides Summarized data Drawings Recruiting brochures ESSA publications Tables Ephemeral items Regulations Foreign languages Technical memoranda Laboratory notebooks Slides Gazetteers Technical reports Letters Specifications Government and official Textbooks Maps Survey reports publications Translations Meeting announcements Transcripts Instruction manuals Union lists of resources and notices of pro- Trade promotion bra- Journals U.S. Congressional pub- grams chures Library book catalogs lications Motion picture films Trip reports Manuscripts Yearbooks

of the acquisition program are governed RESPONSIBILITY.The Acquisitions Unit by the programs of ESSA. New subjects serves as the focal point for acquiring are added to the collections as required the materials for the collections and the by new projects and as new technologies components. Staff members of ASL, GSL develop. Throughout, sights must be and others in the Libraries Branch are kept on maintaining balanced collections urged to provide leadership in maintain- responsive to the normal shifts in oper- ing an alert and active program to ation and activity. choose and obtain library materials be- The collections cover information on fore users need or request them. Advice the scientific, research, engineering, legal, and assistance are also sought from sub- management, economic, educational, and ject specialists and officials who are en- social aspects of the subject areas related couraged to make recommendations and to ESSA projects. to submit requests for materials needed Table 1 lists the major subject areas for new and special requirements, for represented in the collections and desig- building the collections is a team effort. nates the collection accenting the subject Sufficient leadtime to acquire the ma- coverage. terials should be given by those originat- Acquisition of materials is dependent ing requests, especially where deadlines upon the pertinence of the subject con- are involved. Requesters should furnish tent to the collections. Many sources and all the known bibliographic information formats are represented among materials to identify the desired publications, to included. Table 2 presents some guide- avoid needless duplication of effort in lines in this matter. verifying information and to speed up Except on a very selected and limited handling the requests. Requests for pub- basis the types of materials listed in lications to be retained at specific offices Table 3 are not usually included in the must include organization code and proj- collections. ect number for any cost involved. The Chief, Acquisitions Unit will re- I'KOCEDITRL.Acquisition will be made view requests for their suitability, their by purchase, gift and exchange, which- ;~vailabilityand other factors influencing ever method experience shows is apt to their acquisition. Individuals making rec- be most p~actic,~lantl effecti~e. ommendations will be contacted when cl.,~~lfication : is needed, when material Summary does not seem to conform with acquisition policy or if it is deemed resources An acquisition policy helps to formu- already available might fulfill the re- Lte guidelines and establish goals for quirement. Additional justification may building library collections and develop- he requested. If the point of difference ing servites pelformed by a library. A cannot be reconciled, the matter will be special library by the very nature of its rererretl to Chief, Technical Processes f~lnctionshas an acquisition policy al- Section for further review and resolution. though it is not always spelled out. The If then the question can still not be re- l)~ep.~~ntionof a statement of acquisition solved, the matter will be referred to policy was considered fundamental as Chief, Libraries Branch for disposition. one of the e'dy steps in coordinating This routine should be a rare exception functions antl managing a new Technical only, for close liaison among all con- Processes Section. This policy, prepared cerned in the acquisitions process should for ,I particular situation, is general customarily result in mutual understand- enough to lend itself to other libraries, ing and smooth operations. incl~~tlingthose outside the Federal gov- Authoritative, up-to-date reference col- el nment. lections of a general nature are acquired for the major collections and in other Reference inst;mces to improve efficiency of opera- Strauss, Willi;~m/ Gllitlc to Lnzus antl lion. Coverage will be broad enough to liegii1ntion.r on Fcrleral Libraries: A Co~n- answer requests for information related pilntzon and Analysis. N.Y., Bowker Co., to the ESSX lnission iincl Iunctions. 1!)G8. 8621'. Typical among the materials are: abstracting and indexing sources, atlases, Hccciucd for reuicw Feb 13,1970. Reuised dictionaries, directories, encyclopedias, n7nn ltscript accepted for publication Jul gayetteers, antl handbooks. 31, 1970.

Mrs. De Vore is Chief, Technical Proc- cssc, Section, Libraries Bmnch, ESSA and I7ar been head librarian in research and onginecring loboratory librnries for both thr U.S. Army und U.S. A'clvy. This Works For Us

Intramural Alerting Services The Distribution List Technique

Donald A. Windsor Diane M. Windsor

The Norwich Pharmacal Company, SciAesthetics Foundation, Norwich, N.Y. Norwich, N.Y.

FIRSTAND MOST IMPORTANT, a for delivery. When the subscriber is distribution list is definitely not a circu- alerted to certain articles and if he needs lation list. In fact, the distribution list copies of them, he traditionally fills out was designed to abolish the circulation an appropriate form. The ordering pro- list. Circulation is the poorest method of cedure can be simplified if each article alerting. The distribution list technique cited has its own number and can be puts all the information into the hands ordered by this unique number rather of all the subscribers simultaneously. It than bibliographic reference. broadcasts; it does not percolate. Libraries traditionally have standard The distribution list is a piece of forms which the users must fill out in paper bearing the names of all subscrib- order to request copies of articles. This ers, ergo, the distribution. A copy of the method does work for small systems and distribution list is attached to every continues to be used. Unfortunately, it is shipment. If there are 58 subscribers, often carried into large systems where it then 58 copies of the distribution list are becomes quite inefficient. When used in required. The name of each recipient is an alerting service, the order forms are checked with a red pencil and the mail- so unwieldy that this technique is better man delivers the shipment to him. When replaced by a distribution list method. the shipment is received, the distribution The order form can be eliminated if list is ripped off and discarded, because the subscriber enters his requests on the once the subscriber rxeives his ship- back of the distribution list and returns ment it has served its function. It is it to the library. When the library ful- merely a way of sending many shipments fills his requests, the very same distribu- without having to write each subscriber's tion list is attached to his shipment of name and address. copies and sent to him in the mail. The subscriber keeps his copy of the The distribution list is simply a piece alerting service. These alerting services of paper with the name list on the front, are citations of current published articles and the order form on the back. on various selected subjects. Abstracts, When the user receives his alerting annotations, index terms, or commentary service, he rips off the distribution list are provided, depending on the require- and writes down the numbers of the ments of the service. We produce one articles he wants on the lower half of copy for each subscriber and it is his to the back of the distribution list. When do with as he wants. Since there are finished, he merely folds it in half, many subscribers to these services, the xtaples the bottom center, and mails it to distribution list is a convenient method the library. The back has a line dividing it in half. On the top half is printed the separate offices within the libr;~ry,the notation "To: Library." The bottom t 0101- cotli~~gfat ili tates p~.opei.tlelivei.i:\. Ilalf has some phrase about the requests The distribution list method we ad- and bears the admonition at the bottom vocate has been used by us for two years center "Staple Here." A clerk in the mtl has greatly simplified our operations. library unstaples it, unfolds it, fulfills the \Ve use it on three alerting services: a order, attaches it to the shipment with weekly and a monthly with 200 sub- the name list on top, and mails it back scribers each, and a biweekly with 100 to the requester. sulxcribers. We furnish approximately The usvr receives his copies with ;I 3,500 pages of copy requests per week. record of what he ordered. No extra l'or~nsare required and no time is wasted filling them out. The library can accum- IZccciurd for ?-euiew Nov 26, 1969. Re- ulate requests and run them all at once, 71ised manuscript accePted May 15, 1970. thereby avoiding the much higher costs of single copy runs. Mr. \2'intlsor ic rhzcf of the I)oc1~~~(~~1- An additional degree of efficiency is t(itio72 Sectzon at The Norwich Pharma- attained when different distribution lists cal company'^ laborntori(~sin Norwich, and their alerting services are printed on N.Y. Mrs. Windsor is secretary of the different color ~x~pcr.\\'hen issued b> SciAesthetics Foundation, Norwich. I'ublication of this issue of Spccictl 1.i- buiries was tlelayetl so as to inclutle this merger report. sla news

use of information, and it would seem As a result of questions raised during that a combination of SLA's practical ap- Advisory Council and Board meetings in proach and ASIS's theoretical and re- Jun 1970, this summary of the merger search approach could benefit all mem- discussions has been prepared by the SLA bers of a merged society. members of the present Joint Merger Previous discussions* concerning Committee. merger or cooperation failed, probably because there were no clear goals set. Accordingly, the two presidents agreed to present itlmtical proposals to their respective executive bodies in January 1969. Both bodies subsequently endorsed SLAIASIS MERGER DISCUSSIONS the desirability of merging SLA and ASIS and empowered their presidents to appoint three members from each associ- THE Special Libraries Association and a& to form a ioint committee to draft the American Society for Information a specific proposal for merger implemen- Science have been actively pursuing dis- tation. cussions which could lead to a merger The joint committee, comprised of of the two organizations. Discussions Louise Montle, Grieg Aspnes and Theo- have been conducted by successive joint dore Phillips from SLA and Pauline special committees. Any merger of socie- Atherton, Ann Painter and Herbert Kol- ties is a long and involved process. All ler from ASIS, met four times between the work to date is tentative, since any February and June 1969. Detailed study decision to merge must be ratified by assignments were completed between both memberships before legal commit- meetings. Although study and discus- ments are made. We now feel that there sions progressed smoothly during this pe- has been sufficient progress in these talks riod, mutual agreement was not reached to make a resume of the work to date and, therefore, the joint committee was meaningful to all our members. unable to submit a specific merger plan to the respective executive bodies during their June meetings. However, benefits History of the Discussions from some kind of cooperative venture The current dialog began with an ex- as recognized by the joint committee ploration of possible closer relationships were: between SLA and ASIS by Herbert 1. An improved financial base through White and Joseph Becker, the Presidents a single headquarters operation and of the two organizations, at the end of elimination of redundant programs/ 1968. Although the possibility of a joint operations. headquarters operation was the initial 2. An improved conference structure de- point of discussion, merger of the two or- signed to more fully satisfy the needs of ganizations quickly developed as a more the combined membership. logical objective. While each organization has specific areas of concern, they do * One of the earlier discussions occurred overlap to a great extent in objectives, in 1957158. The second, extending from 1963 programs, and membership. Both organi- to 1967, had been named JOG (Joint Oper- zations are dedicated to the analysis and ating Group). 3. Improved communicatio~~sthl-ough operation with ASIS, but indicated that tlic related areas of information service, subsec1uent action on our part would be technology and research. dependent on positive action of the ASIS ,1. Concentration of profession;d assotia- council. l'he IZoar-tl's discussion of the tion ellort and activity into ;I single so- report and the accompanying supple- ciety, a first step towards reversing the mental st~~tliesindicated to us that ASIS present prolife~xtion ol information- had three main concerns: 1) whether related socictics. ASIS membership wanted to get involved 5. lmprovecl public and management with SLA at ;ill; 2) a strong emotional image can be better presented by a single leeling about the name of the resulting society speaking for the information ser- association with the word "libraries" in vice, technology and research segments. it as well as a word lwo~dsto reflect the ASlS im;lge ol themselxes as inio~mation 6. A stronger voice in Washington to scientists: antl 3) their reasonable con- represent the mcrnbership in liaison ac- cerns in being initially out-num1)eretl ap- ti~itywith other professional xmciations proximately t~vo-to-one,allotving their antl with state ;mtl federal governments. goals, values and objectives to be sub- On the other hand, the joint commit- rncrgecl and out-voted. However, ASlS did ad\isc thc SLA tee recognized several possible negative aspects of merger considerations: Board that at the July 1969 ASIS Coun- cil meeting interest was expressed for 1. Merger will lead to an increase in or- continr~ingdiscussions under the follow- ganizational size and a decrease in or- ing conditions: that a new joint commit- ganirational effectivene5s. tee be named consisting of Messrs. Tay- lor, Becker, and Bourne (past, present 2. Merger of an organization of 7,000 and incoming presidents of ASIS) and special librarians (SLA) and one of 3,500 the comparable three persons from SLA; information scientists (ASIS) will lead to that the joint committee be requested to an imbalanced program effort. develop implementation plans for al- 3. Merger will lead to a diminution of ternative patterns of affiliation which output quality in both organizations due c:oultl be ratified by both societies, one to mixed levels of technical competence. dealing with melgel md the othel with 4. hlerger will force a premature amal- fede~ntion;antl that the joint committee gamation of librarianship with informa- repolt bacL to the .ISIS Council antl the tion science. SLA Board ol Di~ectolswithin a thee 5. Merger will cause added workload on to six month period. The SLA Board volunteers to plan and effect necessary a~ceptetlthese new gl ound rules. transitions. The new joint committee met and The ASIS contingent did suggest the subsequently reported to the SLA Board possibility of a federated alliance, but in January 1970 that pursuing the fed- did not elaborate. The SLA group felt eration idea would not result in a viable that federation ~vouldnot prove as effec- new organization because a federation tive as full merger. Since a federation would be too loose an organifation. At allo~vseach nlember society to operate as the same time, the joint committee did ;I separate entity, it might not ha\-e a prepare a I'roporctl Z~riplcmcritrrtzon positive financial base. The SLA group Plan (see below) which wa\ disc~issedby also felt that the objectives and benefits both the SLA Board and the Adcisory arrived at b), the joint committee wo~~ld Council. Many questions were raised not be fully realized thl-ough the federa- Imth by members of the Board antl tion route. Council in the following areas: The SLA Board of Dil-ectors received the report of its three representatives 1. l'he place of the non-technically ori- and moved to re;~ffirmits interest in co- ented Division5 in a mcrgecl aotiet). 2. The location of the new Headquar- ests, but it would be almost impossible ters." to pre-guess the direction of such merg- 3. Membership requirements. ers. Members themselves must make 4. Involvement in government and grant these decisions when they feel it neces- funded activities such as the ERIC Clear- sary. inghouse. 5. The merged organization should use 5. Feasibility of the charter and bylaws the ASIS Bylaws as TEMPORARY by- of one association becoming the charter laws for the new association, to be super- and bylaws of the succeeding corpora- seded as soon as possible. The newly con- tion. stituted Board df Directors must imme- 6. Membership involvement in the af- diately appoint a committee to write fairs of the presently existing associa- these needed bylaws. Incorporation of tions. the merged organization would be under 7. Fiscal soundness of both ASIS and the ASIS Charter, which itself would SLA. require subsequent amendment. 8. Name of the merged association. 6. The question of ERIC and similar op- 9. Purpose of the new society. erational programs must be faced by the 10. Opinions that the report seemingly SLA membership as a philosophical favored ASIS. question which will have an important bearing on the direction and ioals of The SLA Board moved to adopt the Pro- the new association. posed Implementation Plan subject to 7. The membership requirements as further negotiation of these areas. stated in the Plan -are about as far as Members of the SLA group met sepa- SLA can compromise its rather formal rately from their ASIS counterparts to requirements and ASIS's lack of any re- determine areas of disagreement as well qu&-ements. It is further recognized that as areas of strong opposition within SLA the membership requirements could well so that their stand in further joint com- prove to be a major stumbling block in mittee discussions might be stronger. Based on the January 1970 comments and concerns, the SLA group concluded that: hrote: The ASIS Newsletter of May/ June 1970 contains a "Joint State- 1. The statement of objectives for the ment" of the Merger Committee which new society should be more inclusive was approved by the ASIS Council at than the shtement in the Pro~osedIm- its April 1970 meeting when a motion plementation Plan. was also passed (8-1) in support of con- 2. The name of the new organization tinued negotiations. The Newsletter stated erroneously that this "Joint must be settled before the Plan is sub- Statement" had been approved by the mitted to the respective memberships. SLA Board. Actually, it was never pre- The name should include either "librar- sented or mentioned, as such. How- ies" or "librarians." ever, Board debate covered essentially 3. The structure of the organization as the same concepts contained in the outlined in the Plan is workable as is. Statement and, by a roll call vote, in 4. The merged structure must include effect reiterated its support (10-1) for a11 presently constituted ASIS/SIG's and continued negotiations. The action of SLA Divisions. There may be a later the SLA Board on June 7, 1970 was: merging of groups of overlapping inter- The Board of Directors affirmed its support of the SLA!ASIS ' Merger of the two organizations will re- merger and that in doing so it go quire one-time costs for merger antl start-up. on record for total merged organi- l'hcse include lease cancell;~tiot~costs, office zational it~volvement in research rno\ ing costs, pcrsot~nel moling antl em- and tlevelopnient projects. (10 yes; plo>cc termination costs, record conwrsion 1 no) c'spc'nses, atrtl norn1:tl start-up costs. acceptance of the merger by the SLA mail ballot. For SLA, approval requires ineinbersllip. favorable vote of the majority of mem- 8. Members of botli organizations need bers at an annual business meeting, fol- to llave a better explanation of the corn- lowed by a p3favorable vote of the re- parative financial stxtus of each associa- turned mail ballots sent to the entire tion. An independent professional inter- voting membership. It is further recog- pretation of the autlitetl financial state- nized that even with an affirmative vote ments shoulcl be obtained. by the memberships, there will be con- 9. A strong centralized publication pro- siderable additional detailed planning I-e- gram would benefit both membel-shij~s. quirecl to effect a merger of the two As- 10. If agreement is I-eached by both ex- sociations into an effective, workable new ecutive bodies on the previo~ts nine society. points, a real study sliottltl be prepretl 4 draft of an impleinen~ation plan on the actual cost of implementing the was tliscwssed by both the SLA Board of merger, i.e., cost of lease cancellations, Directors antl memlms of the Advisoi-y moving expenses, personnel employment Council during the January 1970 meet- terminations, etc. ing in Atlanta. An editorial revision of that draft as agreed on by the loint AIerger Committee on Sep 9, 1970 follows. These points were discussed at the next joint committee meeting. Although neither group of representati1.e~could speak officially for its Association, three fundamental areas of disagreement were pinpointed whose resolution could open the way for a merger: 1) the name of the Since the Committee was first organized in Jan 69, its personnel has been: new organization; 2) the organization's philosophy as to participation in and SLA ASlS contribution to government activities Jan- Jun 69 Jan- Jun 69 concerned with the development and im- Louise Montle Pauline Atherton plenlentation of research, development Grieg Aspnes Herbert Koller and operational programs in informa- Theodore Phillips Ann Painter tion science and librariansllip; antl 3) Jun 69-Jun 70 1w-Dec 69 location of heatlqtlarters. Herbert S. White Robert S. Taylor After tliscussion of these three points Robert W. Gibson, Jr. Joseph Becker Florine Oltman Charles P. Bourne by the SLA Board in June 1970 and the ASIS Council in April 1970, both reaf- Jun 70-Jun 71 Jan-Dec 70 firmed their desire to proceed. However, Kobert TV. Gibson, Jr. Joseph Becker the consensus of the individual Board Florine Oltman Charles P. Bourne members indicated that they still felt the Efren W. Gonzalez Pauline Atherton name of the new organization sho~~ltl contain either the word "librarian" or "library." The future location of the As- Merger Implementation Plan sociation's headquarters did not appear to be a prime point of disagreement. I. 01%JECTIVE The next step in the proposed merger The society is dedicated to the profes- negotiations is more meetings of the sional tlevelopnlent ot' effective infor1n;t- Joint Merger Committee to finalize a tion and library systems antl services plan of implementation which can be through research and application of in- subsequently submitted to both boards formation science and technology, and for approval, followed by approval by through the improvement of the effi- 110th merging associations' memberships. ciency antl usel'ulness of special librxries For ASIS, approval requires a favorable and information centers tlirougll profes- vote by 3/, of those members voting in a sional programs. 3 11 0 The term of the President, President- The committee recognizes that the Elect, Past President, Chairman and name of the proposed merged organiza- Chairman-Elect of the Chapter Advisory tion provides a ground for much disa- Cabinet, and Chairman and Chairman- greement and emotional discussion. The Elect of the Division Advisory Cabinet committee also recognizes that the mem- shall be for one year. The Treasurer and bership of the newly formed organiza- six Directors shall be elected for three- tion will make the final determination year terms, with the Directors serving of what it desires the name to be. overlapping periods. Two Directors will The initial name of the organization be elected each year. will be the American Society for Infor- The presidents and presidents-elect of mation Science/Special Libraries Associ- each Chapter shall constitute the mem- ation. bership of the Chapter Advisory Cabi- net. The Special Interest Divisions include both the ASIS/SIG's and SLA Di- The merged organization will be in- visions. The chairmen and chairmen- elect of the Special Interest Divisions corporated under the present charter of shall constitute the Division Advisory the- American society- for Information Cabinet. The Chairman and Chairman- Science. The ASIS charter affords a more Elect of the Division Advisory Cabinet advantageous status for tax purposes, and is preferable in this regard to either the are members of the Executive Board, thus insuring direct representation of SLA charter of incorporation or the dis- solving of both organizations and the the Chapters and Divisions in Execu- filing of a new charter.* tive Board decisions. The two advisory cabinets will usu- IV. STRUCTURE ally meet separately to offer advice to the Board of Directors on areas of pri- The organization shall be governed by mary concern to each cabinet. At the dis- a Board of Directors known as the Ex- cretion of the Board they may be asked ecutive Board with power and authority to meet jointly to discuss items of con- to manage all business affairs. It shall cern to the association as a whole. establish the necessary standing commit- The Executive Board will have au- tees and delegate whatever powers are thority over the creation and abolition required to transact the business of the of Chapters and Divisions. Where prac- society. tical, existing ASIS and SLA Chapters The Executive Board will consist of will be combined to avoid overlap. No fourteen individuals elected by the so- initial merger of ASIS/SIG's and SLA ciety's members. It will include: Divisions is contemplated. President Student chapters may be organized President-Elect upon petition to and approval by the Past President Executive Board. Chairman, Chapter Advisory Cabinet Day-to-day operations of the society Chairman-Elect, Chapter Advisory will be managed by an Executive Di- Cabinet rector appointed by and responsible to Chairman, Division Advisory Cabinet the Executive Board. Administrative re- Chairman-Elect, Division Advisory sponsibilities of the Executive Director Cabinet include membership, programs, publica- Treasurer tions, and advance planning. Six Directors

* It should be noted that SLA had already begun the necessary steps to amend its Char- A nominating committee consisting of ter to obtain a preferred tax status before the President, Presidedt-Elect, and Past any merger discussions had begull.-ED. President of each of the societies will propose nominees for the initial Board The Presidents-Elect of the two or- of Directors. In preparing the slate, this ganizations at the time of merger will be nominating committee and future nomi- the President and President-Elect of the nating committees must give cognizance new society. A flip of a coin will decide to equitable representation for the wide which will be the first President. range of interests and specializations in Development and approval of Bylaws the-society, as well as tb adequate geo- for the merged organization shall be one graphic distribution. In addition, cog- of the first concerns of the Executive nizance must be given- in the initial Board. Until this can be completed, the nomination urocess to individuals al- Bylaws of the American Society for In- ready serving the two constituent socie- formation Science, except as specifically ties, and who have unexpired terms. changed by the merger agreement, will The six directors elected initially shall serve as the Bylaws of the merged or- be so elected that two will serve one-year ganization. Not only is this more con- terms, two will serve two-year terms, and sistent in terms of continued use of the two will serve three-year terms. ASIS charter of incorporation, but the

PROPOSED ORGANIZATION CHART

Executive Board

chal;ter student Committees Division Advisory Chapters Advisory Cabinet Cabinet ~xkutive Director I

Membership Programs Publications Advance Planning Membership ERIC Cleuring- Journal of the Professional Records house for American Society Liaison Libr. & for Information Fiscal/ Info. Sci. Science Growth Budget Research Grants Special Conference Adrnin. Libraries New Support Chapter Special Technical Book Liaison Projects Review Index Division Scientific Meetings Liaison Newsletter Employment Services Annual Review of Information Science and Technology Conference Proceedings Monographs ASIS Bylaws are also more flexible in Division affiliations at $3 each. authorizing action by the Executive No dues may be charged by Board during the interim period until Chapters or Divisions. new Bylaws spelling out action by the B. Student Membership membership are proposed and approved. $101year includes one Chapter and one Special Interest Divi- VI. HEADQUARTERSLOCATION sion affiliation and subscription Headquarters of the merged organiza- to one journal UASIS or SL). tion will be located in the Washington Additional Chapter and Divi- area. sion affiliations at $3 each. No dues may be charged by Chap- VII. MEMBERSHIPREQUIREMENTS ters or Divisions. C. Patrons A. Membership shall be granted to $150/year for non-profit insti- an applicant who fulfills any one tutions and $250/year for profit of the following requirements: institutions. Publications privi- 1. Has a bachelor's or higher de- leges to be determined by the gree and has one year-of pro- Executive Board. fessional experience in an in- D. Life and Emeritus Member- formation-related field. ships 2. Has three or more years of Life and Emeritus member- professional experience in an ships presently in effect for the information-related field. Special Libraries Association B. Associate status shall be granted will be carried with no change, to an applicant who fulfills the but no new memberships in following requirement: these categories will be ac- 1. Holds a professional posi- cepted. tion in an information-re- E. Honorary Membership lated field. Honorary membership may be a. An Associate will become granted by two-thirds vote of a member upon qualifica- the Executive Board. tion for that category. C. A Student Member shall be an IX. PUBLICATIONS individual who is enrolled in an education program and does not There will be a Director of Publica- otherwise qu&fy for member- tions on the staff of the new organization. ship. This class of membership The Publications Committees of ASIS may not be held more than two and SLA will be combined. These steps years. will be taken immediately after merger. D. Only Members may hold elec- A. Each of the two journals, Jour- tive office within the Association. nal of the American Society for The Executive Director or his Information Science (formerly designee shall determine qualifi- American Documentation) and cation of the individual appli- Special Libraries, will continue cants under the terms of these separately, while detailed plans provisions. and recommendations are made by the Director of Publications VIII. DUES with regard to changes in their A. Members and Associates function, content, and distribu- $30/year includes one Chapter tion. and one Special Interest Divi- B. The new organization will sion affiliation, and subscrip- support Information Science tion to one journal (JASIS or A bstracts. SL). Additional Chapter and C. Publication of a joint annual meeting proceedings will be encouraged to publish and dis- considered in the planning of tribute newsletters and bulle- the first joint meeting. tins, in keeping with their own D. A new publication of a fre- programs and objectives. quent newsletter type is neces- G. A combined handbook and di- sary in order to provide cur- rectory will be published. rent reporting of -information to the total membership with regard to current plans and activities of the new organiza- A. A single joint annual meeting tion. This would replace the will be held at the earliest pos- ASZS Newsletter and draw sible time. some material from Special Li- The Executive Board of the new so- braries. ciety must determine whether it wishes E. The new organization will con- to hold one annual meeting or two semi- tinue the Annual Review of annual or regional meetings. Information Science and Tech- nology, and provide a continu- B. A permanent conference plan- ing series of monograph pub- ning committee should be estab- lications similar to those now lished as soon as possible from produced. Wherever possible, the present committees of both these would be wublished un- ASIS and SLA, to begin policy der the banner of the new or- and program planning, and to ganization. make recommendations to the F. Chapters and Divisions will be Executive Board.

SLA BYLAWS AMENDED The proposal to amend the member- An important change affecting eligi- ship provisions of the SLA Bylaws (Pro- bility as either a Member or Associate is posal A in the Mar 1970 issue of Special the removal of the requirement of cur- Libraries) passed overwhelmingly (2607 rent employment in a special library. yes; 195 no; 22 invalid), and the amended The confusion surrounding the inter- Bylaws went into effect Aug 12, 1970. relationship of library degrees, academic Ratification by mail ballot of the voting degrees, and years of professional ex- membership was required after the perience required is reduced. The eligi- amendments had been approved at the bility of library administrators and edu- Annual Meeting in Detroit on Jun 10, cators for Member status is clarified. For 1970. those applicants without degrees, provi- The amendments decrease the num- sion is made for review by the Member- ber of member categories and simplify ship Committee to determine the pro- admission requirements. Active Mem- fessional nature of their experience. bers, Associate Members, and Affiliate The newly amended Bylaws, more Members are replaced by Members and specific and less ambiguous than the pre- Associates. Affiliate membership is com- vious Bylaws, provide concise, workable pletely eliminated. The other categories provisions for admission to membership (Student Members, Emeritus Members, for all persons with a professional inter- Sustaining Members, and Honorary est in the fields of special librarianship Members) relnain unchanged. and information science. MEMBERS IN THE NEWS

Mary Anglemyer . . . from U.S. Army Engineers merce . . . to librarian, U.S. Department of to librarian, the Woodrow Wilson International Labor. Center for Scholars, Washington, D.C. Dr. Peter Hiatt has been appointed to the staff Mrs. Mildred H. Brode, librarian at the Naval of the Western Interstate Commission for Higher Ship Research and Development Center, Wash- Education. He will serve as director. Continuing ington, D.C., has retired from federal service. Education Program for Library Personnel. Mrs. Brode was President of SLA in 1963/64. Marilyn Johnson, librarian at Shell Development Charles W. Buffum, senior cataloger in the Ge- Co. and program chairman for SLA's 1971 Con- ography and Map Division of the Library of ference in San Francisco won the women's pair Congress, was presented a Superior Service Award championship at the World Bridge Pair Olym- for his significant contributions to the advance- piad in Stockholm. ment of map librarianship. John Moriarty has been appointed Professor Emeritus of Library Science at Purdue Univer- Anthony DeStephen . . . from representative for sity. technical information services for CCM Infor- mation Corp. to regional sales representative for Mrs. Glenora Edwards Rossell, acting director of Princeton Microfilm Corp. the University of Pittsburgh Libraries since Jan- uary, has been named director of University Li- Jean Deuss . . . from assistant chief librarian braries. to chief librarian of the Research Library of the Federal Reserve Bank of New York. Darl M. Rush . . . from librarian at Morgan Stanley & Company to librarian at Donaldson, Mrs. Susan S. DiMattia . . . from librarian to Lufkin & Jenrette, Inc. assistant secretary of New England Merchants National Bank, Boston, Mass. Henry I. Saxe has been appointed librarian at the Kraftco Corporation Research and Develop- Dr. Roman Drazniowsky conducted a course in ment Division in Glenview, Ill. Map Resources and Map Librarianship at Co- lumbia University, School of Library Service. Dr. Margaret N. Sloane, formerly information ser- Drazniowsky is map curator of the American vices manager for the Ford Foundation, has Geographical Society. joined the staff of JFN Associates, N.Y.

Albert C. Gerould, chief of Central Public Docu- The Medical Library Association has announced ments of the Free Library of Philadelphia, re- its new officers for 1969/70 . . . Donald Wash- tired on Jul 1. burn will serve as president, Mrs. Bernice M. Hetzner as vice president and president-elect, Lillian A. Hamrick from chief, Atmospheric Marie Harvin as elected secretary, and Richard Sciences Library, ESSA U.S. Department of Com- A. Davis as treasurer.

In Memoriam

Mary R. Zelle, forme;ly head of the Applied Edna Blanc, research llibrarian of Phillips Pe- Science Department of the St. Louis Public Li- troleum Co. (Bartlesville, Oklahoma) . . . on brary . . . on May 10, 1970. A member of SLA Feb 7, 1970 in Pawhuska. Oklahoma. A member since 1940, Mrs. Zelle was active in the Greater of S1.A since 1948, she was among the founders St. Louis Chapter. of the Oklahoma Chapter in 1956 and was the first Chapter secretary. She served as Chapter Henrietta Kornhauser Hedenburg, librarian of vice president and president-elect in 1959-60 and Mellon Institute from 1924 to 1939 . . . on Jan president in 1960-61. 11, 1970. She joined SLA in 1928 and was an active member of the Pittsburgh Chapter until LeRoy C. Merritt, head of the School of Li- her marriage in 1939. She was an editor of the brarianship at University of Oregon . . . on IJnion List of Serials of the Pittsburgh Area. May 22, 1970. Editor of the ALA Newsletter on Mrs. Hedenburg contributed much to both the Intellect~talFreedom, he was well known for his building of the present library collection and work on censorship and intellectual freedom. He to the design and furnishings of the Mellon In- has recently published Book Selection and Ill- stitute Library. tellectual Freedom. An SLA member since 1935. \Valter Hausdorfer

Walter Hausdorfer-eminent librarian, Past President and Emeritus hfember of SLA, and ardent rare book collector-died on June 8, 1970. hlr. Hausdorfer's tireless association with S1.A dates back to the early 1930's. He served as president of the New York Chapter in 1933-34. He was elected Second Vice-president in 1942-43, First Vice-president in 1943-44, and served as President of SLA in 1944-45. Throughout his years of activity in SLA he was a frequent con- tributor of articles to Special Libraries, and served on many S1.A Committees. His interest in and knowledge of business led Mr. Haustlorfer to play an active role in improving the Association's financial st]-ucture. He served as Chairman of the Finance Committee from 1942 to 1949 (excluding 1944-45). In her report as Finance Chairman in 1945, Eleanor Cavanaugh commended Mr. Hausdorfer for the 1.1utle llom Temple Uni\c.~sitya11d served as as- excellent job he (lid in organizing the Associ- sistant librarian there in 19"-26. After earning ation's accounts and developing a flexible budget. his BSLS from Columbia LJni\c~-sityin 1927, he She further recommended that the Committee bccamc reference assistant at New York Public be charged with analyzing the Association in- Libl-ary where he remained until 1030. In that come each year according to the procedures out- year he received his MS, also from Columbia lined by Mr. Hausdorfer. Concurrent with his L!nivei4ity, and was subsequently librarian of financial activities, he served as Chairman of the Columbia's School of Busincss nntil 1946. He Committee to revise the Hontfbook of Commer- then went to Temple University as librarian antl ciol a11d Fincrncinl Serr1ire.s from 1912-44. later P~ofcssorof Bibliography (1062.63) where Throughout Mr. Haustlorfer's presidency, the he remained until he retired in 1963. shadow of \Yorld War I1 loomed over the coun- Rare books antl manuscl-ipts meant something try. So one was more aware of this than he, and special to Mr. Hausdorfer, and it was at Temple he recognized the necd for SLA to adjust to the ITni.i~ersitythat he was able to bring his love of postwar economy and to prepare itself for the good books to frnition by establishing Temple's additional demands that would be placed on rare book collection. The collection was later special libraries. named for him and his wife, the late Abigail Recognizing the need for cooperation among Fisher, also a librarian. groups to insure that better postwar world, he Always retaining that early interest in ac- stated in 1944: counting, he spent much of his career acquiring, translating and studying Italian economic and ". . . Our Association, having attained capacity business codices and documents of the 13th for a wider sphere of actim, must work more through lith centuries. He compiled a massive with other associations, be more closely in touch .+ltcounting History: A Ribliogmplty, as yet un- with federal government activities, and discor~er published. a77d do its part in international intellectt~alre- The Cochran History of Business Collection const~zcctfo?~.. . ." owes its origin to Mr. Hausdorfer. It includes examples of business, economic and accounting Mr. Hausdorfer understood that no group can history; printed books from Lucas (Pacioli) tle remain isolated from the society which it senes. Rurgo's Son~ma di aritnzetica, geometria, pro- To maintain its very vitality, he maintained in /mr;ioui e proporzionalita, \'enice, 1494; manu- hi? "Report of the President" (1945): scripts of Sir Thomas Fanshawe and Sir Thomas ". . . The aotk of the Association must be re- Gresham; and an important grouping of Italian lated also to trends and co~~drtioncof the times, docutnents and ledgers which includes a Georgio AO that there sltnll he a hatmony between our tli Lorenzo Chiarini manuscript. liuec as menrbers, and our lives as citizens. . . ." Always willing to give of his time, Mr. Haus- dorfer was a member of numerous library, bib- Mr. Hausdorfer endeavored to instill in SLA liographical, archivist, and civic organizations and its members an essence of life and cnthusi- t111-oughout his life. ;Ism for spccial libraries and their value in our It'hether through his noted library career, his society. His efforts more than 25 years ago are a active association with SLA, or his work with valid reminder of the service special librarians other civic and professional groups, hlr. Haus- perform today in their profession, in their Asso- dorfcr's inHuencc on our profession will remain ciation, and in their own li~es. uncontested. Walter Hausdorfer was born in Indianapolis on April 30, 1898. In 1025 he graduated cum vistas

LTP Reports to SLA

The Library Technology Program has 424, 456-722, 456-822, and Readex 5. The now been budgeted for fiscal year 1970. The work was carried out by the contractor, the announcement was made at the ALA annual R. A. Morgan Co., Palo Alto, Calif., and conference. For budgetary reasons, it had supported by a grant from the Council on been earlier recommended that LTP be Library Resources, Inc. administered by the phased out, but support for LTP in the form Library Technology Program. of letters, telegrams and phone calls, and For this program, a series of tests, which resolutions by library groups,* brought attempted to simulate actual library usage, about a change in the recommendation. All was devised by the Library Technology Pro- LTP services will continue as before, in- gram staff in cooperation with the contrac- cluding Library Technology Reports, the in- tor. It is anticipated that the data derived formation and news service, and LTP's own from them may ultimately be utilized as the book publishing program. basis for drafting performance standards for Special libraries serving hospitals should the equipment. he program was part of an benefit from the work of an LTP subcom- ongoing effort since 1965 in which 24 micro- mittee on Reading Aids for the Handi- form readers and reader-printers have been capped. The subcommittee has identified tested. Results have been published in Li- areas in which LTP could work to better brary Technology Reports. serve those institutions. The following proj- A report on Reflector Hardware Corpo- ects were identified as having top priority: ration's line of bracket type steel shelving will be published in the September issue of 1. Evaluation of equipment listed in Library Technology Reports. Keuding Aids for the Handicapped Also slated for early publication are re- 2. Study of large print books ports on 24 card-holding platens for type- 3. Development of an improved page kiters. These evaluations are concerned turner primarily with the performance of the spe- 4. Development of improved prism glasses cial platens in the typing of catalog cards 5. Development of a satisfactory hospital and multiple order forms so commonly used book truck. in libraries. A report on the new Coinfax copier will be published in an early issue. A new mmual to be published this year A totally automated system for bookbind- by LTP as a numbered publication is in- ing for libraries is foreseeable with the de- tended to instruct librarians and others re- velopment of a new sewing machine about sponslble for the acquisition of micropubli- to be put into commercial use. Called a cleat cations on how to inspect and evaluate sewer, the machine duplicates a hand method them, whether in the form of film, fiche, or of book sewing which had certain advan- micro-opaques. Its working title is The tages over machine sewing, but which was Technzcnl Evaluation of Micropublicatzons: long ago discarded because of its slowness. A Handbook for Librarians; the author is Although still in the field test stage, the Allen Veatior (Stanford University Librar- machine is at present able to stitch through ies). a 1-inch thick book in one minute, but it Elaluatile reports published in the May is expected that this rate of speed will be and July 1970 issues of Ltbray Technology improved significantly. At a recent demon- Reports included those on a new test pro- stration, the response from library binders gram on microfilm readers. The readers tested and others was enthusiastic. An interesting were Atlantic P-50, B k H Duo, Dasa U, possible further application for the machine Dietzgen 4307 k 4308, NCR 456-418, 456- would be for the stitching of newspapers.

* For SLA's resolution encouraging the continu- Mrs. Marjorie E. Weissman ation of LTP, see Jul/Aug 1970 SL, p.307. LTP/ ALA, Chicago 6061 1 HAVE YOU SEEN ? ies. A thin, metallic detection strip easily concealed in each book emits a signal when stimulated by a sensor placed at strategic points. For more information, write: 3R.I Company, New Business Ven- tures Division, Box 3050, 3M Center, St. Paul, hfinn. 55101.

A modular microfilm work station, consisting of a table and two carousel bases, puts your microfilm reader and up to 1,000 microfilm cartridges within easy reach. The bases, which provide convenient storage for hard copy catalogs, roll Automated Filing System retrieves mi- on coasters, and the table has tubular crofilmed documents within 10 seconds steel legs. The three-piece group sells for without the necessity for a computer. less than $250 and is available from In- The "Varian ADCO 626 Microfilm Stor- formation Design, Inc., 3247 Middlefield age and Retrieval System," which can Road, Menlo Park, Calif. 93025. provide hard copies at any remote terminal, can be expanded modularly without affecting retrieval time. For literature, write: Varian Associates, 61 l Hansen \tray, Palo Alto, Calif. 94303.

A flexible study carrel unit, employing 45 degree angles, can be used in a number of confi&rations. The component system, consisting of interchangeable units which provide a departure from traditional boxlike structures, is said to A rear projection theatre automatically cost less than conventional carrels be- selects and projects any one of 80 slides cause of the simplicity of components within 3.5 seconds of request. The Mast and connections. The carrel is manu- Model 137-RPT has a pedestal base and factured by Jens Risonl Inc., 505 Park ;In 18" x 18" Polacoat screen which Ave., New York 10022. nllo~vs wide-angle viewing in normal room light. For literature, write: Mast ,4 "Tattle-Tape" Book Detection System Development Company, 2212 E. 12 St., is designed to prevent theft from librar- D;~\cnport,Iowa 52803. An automated office copier, the Xerox Division, Dept. Mi0-34, St. Paul, Minn. 4000, is able to produce two-sided copies. 55101. The machine, which will be available for delivery in early 1971, reproduces on or- dinary, unsensitized paper at the rate of 45 copies per minute. Two paper trays provide uninterrupted operation and selection of paper size, color or weight. Write: Xerox, 280 Park Avenue, New York, N.Y. 10017.

A COM reader/printer, designed for high-speed cartridge lookup of computer- generated film, produces dry prints in less than 10 seconds. The Autoload 111 is equipped with a no-rewind cartridge and 17 X to 24 X magnification. For information, write: Bell & Howell Micro-Data Division, 6800 McCormick Rd., Chicago, A presentation display center, in the 111. 60645. form of free-standing partitions, provides on one side a surface for mounting dis- plays, and on the other side an enamel surface designed to be used as a felt marker or chalkboard, projection screen, or magnetic presentation background. A pen trough is included. For catalog, write: International Display Equipment Asso- ciates, Inc., 138 Brookline Ave., Boston 021 15.

Dupli-Printer, a one-step, semi-automatic card-to-card duplicator, can copy images from silver halide, diazo or thermal film Modular microfiche storage units, for onto diazotype "Duplicard" copy cards desk or table-top use, eliminate the tra- in 7.2 seconds. An ammonia cartridge ditional bin or box file. The Xerox Fiche- will process 36,000 copy cards without Files are available in sizes to accommo- the need for venting. For information, date 32, 64 or 100 4" x 6" microfiche, write: 3M Company, lMicrofilm Products along with 8-fiche expansion units. Each fiche is held in its own storage slot. Con- tact: University Microfilms, 300 N. Zeeb Rd., Ann Arbor, Mich. 48106.

Electrostatic Book Copier can safely copy valuable documents and pages from bound books without damaging the binding because the original remains outside the machine on a moving exposure table. Library chairs, constructed with canted The id^^ 1082, priced at $895, is avail- backrests said to provide "no-slouch com- able from the Friden Division of The fort," are part of Myrtle Desk Company's Singer Company, 2350 Washington Ave., Bravo Collection. With or without arms, sari Leandro, Calif. 94577. the chairs are available in either uphol- stered or all-wood versions, in maple as well as walnut. Write: Myrtle Desk Com- pany, Box 1750, High Point, N.C. 27261.

Custom modified tvve heads for use on d A the IBM Selectric typewriter are available for such subjects as elect1-onics, mathematics, chemistry, etc. Thf : specialized symbols are incorporated with the alphabet directly on the head. Con- tact: Camwil Inc., 835 Keeaumok u St., Honolulu, Hawaii 96814.

A portable microfiche reader features an 81/," X 11" viewing screen and accepts 1" x 6" microfiche with interchangeable grid formats for scanning control. The low-cost, lightweight PMK/50, developed under contract with USOE, is available f~omInformation Systems Division, DASA Corporation, Andover, Mass. 01510. A heavy duty book truck, measuring 36" A tape printer kit that produces rubber high, 42" long, and only 16" wide, is de- stamps as well as standard embossed plas- signed for narrow aisles and tight cor- tic tape is now available for either 3/sU ners. It is constructed from heavy gauge tape ($3'3.95) or st'tape ($49.95). For in- steel and is equipped with double ball Sonnation, write: Bro-Dart, Dept. PR-201, bearing swivel casters. Contact: Equipto, 56 Earl St., Newark, N.J. 071 14. Aurora, Ill. Rockaway Metal Products Corp., 175 cess" cards is based on a pattern of coded notches along the bottom edge of the card. 2,000-card trays are placed in a se- lector unit which is connected to a push button console unit. The "Access System 50" uses either 8 x 5 inch or tabulating size cards. Contact: Access Corporation, 4632 Paddock Rd., Cincinnati, Ohio 45229.

Color transparency films can be processed rapidly with the Model HS-3 Hi- Speed Diazo color transparency printer/ developer. Exposures of less than 60 seconds are required. Any audiovisual center or curriculum center can produce copies from diazo masters that are commercially available. For information: IST Communications Corp., Clifton Springs, N.Y. 14432.

Roll file cabinets in eight different depths are available (18 to 60 inches) in units that hold 9, 16, 36, or 81 steel-rimmed tubes. The tubes provide convenient individual storage of charts, maps, engineering drawings and other non-book materials. Contact: Stacor Corporation, 285 Emmet St., Newark, N.J. 071 14.

IndividuaI work-study stations for school and business use ark available in the A low cost micro-reader is reported to be "Partitioner Mobil-Booth" system. Each available at less than $100. The Canon Mi- station is a free-standing, self-contained crofiche Reader Model 150 is designed to unit composed of insulated steel side and view microfiche, microjackets, aperture cards, back panels topped with inserts of Plexi- or film strips. Image screen is 695'' W X glas, Chalkboard or Pegboard. A work 83/8" H. The overall dimensions of the reader table with Formica top and a steel shelf are 14" H X 7" W X 12" D. Contact: Canon are included. Optional accessories and USA, Inc., 64-10 Queens Blvd., Woodside, electric outlets are also available. M7rite: N.Y. 11377. ary 1969 and January 1970. The report con- HAVE YOU HEARD ? tains 571 entries, over 500 of which include summary abstracts of the original articles. New York Library Association Both Vol. I and Vol. I1 are available from Industrial Information Services, 120 Science "Preservation of Library Materials" Information Center, Southern WIethodist is the subject of an all day "conference IJniversity, Dallas, Texas 75222. Vol. I1 within a conference" to be held on Nov 12 (540.00) is available free of charge to anyone during the New York Library Association buying Vol. I at $175.00. Conference, Nov 11-14, 1970, at the Ameri- cana Hotel in New York City. The agenda The Library Association Award includes panels, discussion groups, and speakers concerning repair, maintenance and Entries are invited for the award of the preservation of library materials. For infor- Library .Issociation Robinson Medal, 1970. mation and pre-registration forms, contact 'I he lZIetlal is aluardecl to an individual or New York Library Association, P.O. Box firm who devises new and improved methods 551, T.Voodside, N.Y. 11377, or call 2121672- in library technology ;~ntlany aspect of li- 9880. brary adminis~ration.Closing date for re- ceipt of entries is Nov 30, 1970. Information Library Technical Assistant Program and applications are available from the Sec- Publication retary, The Library Association, 7 Ridg- mount Street, London WClE 74E. The Office of the Chancellor, Cali- fornia Community Colleges, has published Government Activity Publication "The Library Technical Assistant Program, National Iournal is a weekly periodi- Guidelines ancl Course Content for Com- cal designed to provide information on the munity College Programs." The 128-page document, which outlines the need for the activities of the federal government through weekly indexed listings of government ac- program, employment opportunities for tions and in-depth analyses of issues and graduates, program development, and course policy. Indexes cumulate monthly and semi- content, ia available for $2.50 from the Cali- annually. Annual subscriptions are $450 for fornia State Dept. ot General Services, Doc- pri\.atc organizations and S2OO for govern- uments and Publications, P.O. Box 20191, mental and academic institutions. Published Sacramento, Calif. 95820. by: Center for Political Research, 1730 RI Street N.\IT., \\'ashi~~gton,D.C. 20036. CNLA Officers 1970/71 The Council of Natiot~alLibrary As- Library on Environmental Problems sociations has announced its officers for The Environmental Resources and 1970/71. hlrs. Beatrice James will serve as It~formationCenter has been established in Chairman, Robert \IT. Gibson, Jr. as Vice tl~eb;~scment of the southeast branch of the Chairman, and Louis Rachow as Secretary- 1Iirrne;cpolis Public Library, 1222 Fourth St., Treasurer. Trustees of the Council are Alice S.E. .l'lle new type of library resulted from Ball, Rev. James J. Kortendick, Rabbi Theo- the need for intorm;rtion on current local dore Wiener, and Richard Wilt. atld n;~tiotial environmental problems. Its emphasis is on acti1.e work on local prob- IEEE Publications lems. l'he Center is open Mon-Fri, 1-10 'l'he Itlstitute of Electrical ancl Elec- P\I, atid Sat and Sun, noon to 5 PM. tronics Engineers has begun publishing a bulletin that will list the most recent ma- Urban Information Specialist Project terial IEEE makes a\ailahle for purchase. Beginning in the fall of 1970, the "IEEE I'ril~lications Bulletin," published bi- School of Library and Illformation Services monthly, also cum~ilatesinformation over a of the Univ. of Alarylatid is offering a 36- otle-)ear periotl. hour program, ;it the Master's and Post- Alastcr's levels, to equip professionals to work ;IS i~~form;~tionspecialists \vith the in- Volume I1 of Tkc Al~~liccrlio~tsar~tl form:~tion;~llydcpri\ed, particularly in the Trtlrnolog)! of Holoptrplry has been com- inner city and with the undergracluate in piled. 7'his state-of-the-art literature sur\,ey [lie ut~iversit).Direct inquirier to Rlrs. Effie co\en iriloimatiotl I)~il)lisllcdI~etween ,J;III~I- '1'. Kt~ighl..\tln~inistr;~tive Assista~~t, 1Jrbnn I~~form,ttionSpecialist Project, School of Library Education by Simulation Library and Information Services, Univ. of A researth project, directed by Prof. hl,tryl,~nd,College Park, hld. 20742. 'l'homas Slavens of the School of Library Science and Prof. David Starks of the Center Library Technical Assistant Brochure for Kesc;~rth011 Le;~rr~ingnncl Teaching at The Library Technical Assistant Com- blichigan, has been uscd on an experimental mittee ol the Connecticut Library Association basis at the Univ. of hIichig;tn this year. has prepared brochures entitled "Library .l'he project is desig~~etlto make available Technical ;histant-.A New Career in Li- etlacation in which library situations are brary Service." Atldress requests for copies simul;~tetlby computer and student. A semi- to CIA LTA Committee, Miss Ruth Hyatt, n;tr was held to introduce the method to Cllairrnat~, Villagc Library, Farmington, professors in other institutions. Conn. 06032. NMA Officers Library Directory Standard Georgc H. Harmon has assumed office .L\ British Standard is now available ;IS I'reside~~tof the National Alicrofilm As- which describes principles relevant to the sociation. Jol111 R. Robertson was chosen presentation, arrangement and indexing of Vice l'resident (and President-Elect) antl information in library directories about in- hlilton Alantlel W;IS elected 1're;lsurer. Dr. fornlation centers, documentation centers, Lee C;. Burchina1 and Gardner Hempel archives and data banks, antl libraries. RS have 1)een clec ted to the Board of Directors. 4605 Prpsentation of Library Directories is Other Board members, in addition to the available from the BSI Sales Branch, 101/ new officers, ;1r2 Don M. A\vedor~,A. F. Bar- 11.3 I'entonville Koad, London N.1. Price by nett, Loretta Kiersky, and Van A. Nies- post 10s. wentler.

Health Care Library Standards Dataflow Systems Inc. (Bethesda, hld.), I\ revision of health care library stand- recogni~ingthat many organizations cannot ards has been prepared by the Hospital Li- hire a full-time professional librarian, has brary Stantlards Committee of ALA. The established a program that provides profes- 31-page, paperbound book, Standards for sional help it1 setting up a library and pro- Z2iOrclry S~r71ic.r.sin Helllth Care Institutions, \-idcs support thereafter to keep it operating. is avail;~blefor $1.75 from Order Dept., 50 The firm pays for only the portion of the li- E. Huron St., Chicago, Ill. 6061 1. brarian's salary that it needs. For details, contact Rlr. B. Doudrrikoff or Mr. J. TV;ttson ;it 301 ifi54-9133. Records Retention 'l'he Office of the Federal Register has Engineering Index on Microfilm publihetl the 1970 edition of the Guide to l'he abstracts published by Engineer- IGermany. Dec 6-8. Conservation of Photographs and Related Documents and Materials . . . at the Smitl~sonianInstitution, hluscum of His- tory and Techrlology. Registration 11lform;c- Jan 23-29. ALA Midwinter Rleeting . . . in tion: Eliot T. Putnam, Jr., Institute for Chic ago. Graphic Communication, Inc., 20 Walnut St., U'cllesley Hills, Rlass. 02181. Apr 3-6. Catholic Library Association Pich- Congre5s Hotel, C:hicngo, Ill.

Jun 4-8. SLA, GSrd Annual Conference . . . Jan 18-23. ALA Midwinter Meeting . . . in ;it the Statler Hilton, Boston. Ims A~lgele,. Jun 25-Jul 1. ALA . . . in Chicago. Jan 27-30. SLA Board of Directors and Ad- visory Council . . . at the Hilton Palacio Jul 2-6. American Association of Law Li- tlel Rio, Snn Antonio, Texas. braries. Drake Hotel, Chicago. filar 15-19. Third International Congress on Aug 27-Sep 2. IFLA (International Federa- Reprography . . . in London. tion of ~ibraryAssociations), General Coun- t il . . . in Budapest. Mar 31-Apr 2. Aslib Chemical Group An- nual Conference . . . at the University of Il'ov 14-16. FJCC (Fall Joint Computer Surrey, Guildford, England. Conference, AFIPS). Los Angeles, Calif.

Apr 12-15. Catholic Library Association . . . at the Netherland Hilton Hotel, Cirrcit~nati, 1973 Ohio. - Jan 28-Feb 3. ALA hfidwinter Meeting . . . Apr 17-25. Photo Expo 71 . . . at R[cCor- in \\'ashington, D.C. rnick Place, Chicago. \jTrite: N.-\I'hI, 10 Rochefeller Plaza, N.Y. 10020. Apr 23-26. Catholic Library Association. Hilron Hotel, Denver. May 18-20. Spring Joint Computer Con- ference, SJCC . . . in Con\rntion Hall, At- Jun 3-7. SLA, 64th Annual Confereuce. lalltic City, N.J. General chairman: Dr. Olympic Hotel k Seattle Center, Seattle. Jack hlosllman, hloshman Associates, Inc., 6400 Goldsboro Rd., \2'ashington, D.C. Jun 18-22. Medical Library Association. 20034. 51101eli.1rnHotel, \\'ddlington, D.C.

hlay 30- Jun 3. Medical Library Association, Jun 30-Jul 2 American Association of Law 70th Annual Rleeting . . . at the W'aldorf Libraries. Oljmpic Hotel, Seattle, \Vashing- .-\,tor 1'1, Neu Yorl. t011. Jun 8-12. SLA, Mith ..\nnual Confererlce. I'almer House, C:hic;~go.

Jan 20-26. ALA Midwinter Meeting . . . in C;hic;~go. Jul 2-7. American Association of Law Li- Apr 15-19. Catholic Library Association. braries at the Century Plaza Hotel, Los An- Huffalo, N.Y. gel~.;.

Jun 2-6. Medical Library Association. Hil- ton P;tl;~ciodel Rio, San Antonio, Texas.

Jun 9-13. SLA, 65th .innual Conference. Royal York Hotel, 'I'oror~to. -1 976 Jun 23-27. American Association of Law Jun SLA, 6'7th .11lnual Conference, Libraries. Hilton Hotel, St. Paul, RIinn. *** Den1,er.

MLA, Kansas City, Kansas.

Jun 27-Jul 1. American Association of Law Mar 31-Apr 4. Catholic Library Association. Libraries. Sheraton Boston Hotel, Boston, St. Louis, ;\lo. hlass.

1000. \'olume 2, scheduled for production later REVIEWS in 1970, will index sculpture of the Americas, the Orient, Africa, the Pacific area, and the Sculpture Index. Clapp. Jane. Mrtuchen, S.J., classical world. Scarecrow Press, Inc., 19'70. 2v. Volume I- JDS Srulplure of Europe and the Contemporary Mid- dle Enst. 1146p. $30.00 LC 79-9538. Data Sources for Business and Market Analysis. Srrr1ptu1-eIndex is a guide to pictures of works 2d etl. Frank, Nathalie D. Metuchen, N.J., Scare- of sculpture appearing in approximately 950 art crow I'ress, Inc., 1969. 361p. $10.00. I~ooks,handbooks, and catalogs that are generally available in public, special, college, and spe- lktln Sources for Business and Market Analy- cial libraries. sis is a compilation of continuing sources of cur- The index lists, in one overall alphabet, the I-ent data useful in the analysis of economic and sculptures b) artist, title (when distinctive), and business trends and in consumer and industrial subject. Lengthy lists at the beginning of the market research. Designed to assist librarians book explain the symbols used. For each work, antl managers in locating, evaluating and using under its author listing, is given its original lo- specific publications, the book also serves to cation, material of construction, dimensions, acquaint students with the variety of informa- present location, and picture sources. tion sources, programs and basic publications In addition to providing a key to picture available. sources, the index is useful as a reference work The handbook covers professional techniques by tirtue of its extensive listing of sculptors of secondary data research; the structure, organi- (usually identified by nationality and dates of zation antl output of public and private sources life or work) and by providing an iconographic of information; and annotates antl indexes the aid through the extensive subject listings of contents of huntlreds of statistical reports. Sepa- figures and incidents in various religions, of his- rate chapters treat federal government pnblica- torical, literary, antl mythological characters antl tions; regional and local sources; university pro- events, of zoological forms, and of sepulchral grams; research institutions: professional and and other social representations. trade associations; services and field research; The types of sculpture intlcxetl include por- programs antl publications of business firms and traits, architecture and architectural elements, advertising media; directories and mailing lists; church furniture antl accessories, and decorative r~eriodicals; information centers and specialists; and utilitarian objects ranging from prehistoric and abstracts, indexes, and other aids to research. fertility and hunting figures to contemporary timelspace art, with an emphasis on work since PUBS THE EFFECTIVE ECHO A Dictionary of A Checklist of U.S. Government Publications in the Arts. 1)onaltl I.. 1:osler. L:I-~~II;I.Ill., I.II~v. Advertising Slogans of Ill. Grad. Sch. of Libr. Sci., 1969. 48p. pap. $1. Occasional Pap. no. 96. Valerie Noble A Guide to Computer Literature: An Introduc- tory Survey of the Sources of Information. Alan A unique guide to the more than Pritchartl. Hamden, Conn., Archon Bks., 1969. 2,000 slogans in print media pub- 130p. $5. lished between 1965 and 1969. Home Reference Books in Print. N.Y., R. R. Bowker Co., 1969. $9.75, US. & Canada; $10.75, Brief history and psychology of elsewhere. the slogan in American adver- International Business and Foreign Trade: In- tising formation Sources. Lora Jeanne Wheeler. De- troit, Gale Research Co., 1968. 221p. $8.75. Man- agement Info. Guide 14. Three main alphabetical listings

Physics Literature: A Reference Manual, 2d ed. Robert H. Whitford. hietuchen, N.J., Scarecrow Dictionary of slogans Prcss, 1968. 272p. $8.50. Subject classification

Science Libraries Consolidated Short-title Cata- Company of source log of Books, 4th ed. Rochester, N.Y., Univ. of I:ocl~ecc~.,Rush Khces I.ihm~y,Scicnte 1.ih1-a]- Appendices ies Office, 1969. $8.

A Working Bibliography of Commercially Avail- Chronology of slogan lists able Audio-visual Materials for the Teaching published in "Printer's Ink" of Library Science. Irving Lieberman. Urbana, Ill., Univ. of 111. Grad. Sch. of Libr. Sci., 1968. Useful Bibliography i7p. pap. $1. Occasional Pap. no. 9l. Miss Noble has been active in advertising and public relations for Commodity Coding: Its Effect on Data Record- many years and organized and ad- ing and Transfer. Manchester, England, Natl. ministered an advertising agency Computing Centre, 1968. vii, 128p. pap. 30s. library. Impact of Mechanization on Libraries and In- iormation Centers, Fifth Annual Colloquiu~non 176 pages Soft Cover Information Retrieval. James A. Ramey, etl. Philadelphia, Information Interscience Inc., 1968. 215p. $12. (2101 \l'aln~~lSt.). $8.00 (New York purchasers add appropriate sales tax) In~olvementof Computers iu Medical Sciences: Abstracts of International Literature. I(. M. Sha- LC 71-110487 SBN 87111-196-9 hid, J. J. ran der Aa and L.M.C.J. Sicking. Am- steltlaln, S\c.t,rs k Zcitlinger, I!)(i!l. Zip. Hfl. 63.50. ORDER NOW from Special Libraries Association Cleaning and Preser~ingBiudings and Related 235 Park Avenue South Materials, 2d etl. rev. Cat-olyn Horton. Chicago, New York, N.Y. 10003 .\I \, I1)(i!l. XX, 8711. p:tp, <4.30. 1.TP P~bl.IIO. 16. Reports of Standing Committees 1969/70

Admissions Bylaws Between Jul 1, 1969 and May 1, 1970, 23 appli- No annual report submitted. For activity re- cations were referred to the Committee by Miss garding proposed amendments to the Bylaws, see Ann Firelli, Manager of the Membership De- SI. 61 (no.3) : 138-43 (Mar 1970). partment at Headquarters. Of this number 15 applicants were admitted as Associate Members, 4 as Active, and 3 were denied membership be- Chapter Relations cause they did not qualify under our present For annual report see SL 61 (no.6) : 302,304 Ilylarvs. One applicant withdrew her application (JuliAug 1970). when she was questioned by letter whether she was employed in a special library at the time- something which was not clear on her applica- Committee on Committees tio.~.This ~vithtlrawalpoints up the urgency of The Committee on Committees continued its making some nceded changes in SLA member- examination of committee structure and recom- ship rcquirements. There is no reason why an mended some changes suggested in the study by applicant who is qualified for membership should its Subcommittee on Structure. not be allowed to join whether he is employed The 38 Standing Committees were grouped as: at the timc or not. 1) Association; 2) Association & Its Members; 3) In considering borderline applications, which .issociation & Other Organizations. Ten of the are, of course, the only ones referred to the Ad- Association, or operational, Committees were missions Committee, the members of the Com- left unchanged. Committees with related or mittee tried at all times to keep in mind the similar activities at the Association level were purpose of the membership requirements so brought together and some Committees were that the spirit as well as the letter of the Bylaws dissolted. was taken into account. Except where an appli- Recommendations for abolishment of nine cant's qualifications came clearly in conflict with Committees were approved by the Board at its the Bylaws, the Committee bent over backwards Fall 1969 meeting; recommendations for abolish- in faxor of admission rather than denial. ment of four more Committees are being presented to the Board in June 1970. After the June Board meeting the Association has 27 Standing Committees as shown in the table on page 408. The Board of Directors approved the follow- The Archives Committee has spent the past ing changes: year reviewing the general files, improving and coordinating some of the subject headings, and eliminating duplicates and ephemeral corre- 1) Redefinition of the Membership Com- spondence. As files grow, certain changes and mittee to include functions of the Ad- grouping of headings are obviously necessary. missions Committee and abolishment of The minutes of the meetings of the Board of the Admissions Committee. Directors have been indexed by Genevieve Ford. 2) Redefinition of the Professional Stand- This index is now complete through 1969 and ards Committee to include functions of the tvork is being continued as material is re- the Personnel and Statistics Committees ceived. The Chapter and Division files are being and abolishment of these two Commit- weeded arid revised by Louise Field. tees, the reconstituted Committee to be Although the members of this Committee have called the Standards Committee. spent a great deal of their time at Headquarters, 3) Establishment of an Editorial Advisory it is not possible for them to do the necessary Board and abolishment of five separate work on these files in one day a week. Nor is it Committees when it is established. The the function of this Committee to do the clerical committees to be replaced are Non-Serial work on this project. In order to maintain this Publications, Scientific Meetings, Special collection in the proper manner, it is urgent Libraries, Technical Book Review Index, that an SLA staff member with a knowledge of and Publications Program. library techniques be appointed to work on 4) Abolishment of the Academy of Manage- these files for three to four hours every day in ment Book Awards Committee. order to carry out the proposed plans of the Archives Committee. This is a time-consuming job 13 hich requires constant attention in keeping 1) Redefinition of the Recruitment Com- the material carefully filed and accessible to mittee, subject to further evaluation and those who need to use it. change. 2) Redefinition of the Education Commit- tee, subject to re-working and submission SLA Standing Committees (27 Committees with 132 Members)

Association & Other Association Association & Its Units Organizations

Committees Members Committees Members Committees Members Archives 3 Chapter Relations 3 Government Bylaws 3 Consultation Service 3 Information Services 5 Committee on Committees 5 Education 5 Governmental Relations 5 Conference 2 Membership 5 International Relations 5 Conference Advisory 9 Placement Policy 5 Publisher Relations 5 Finance 5 Planning 7 Headquarters Operations 5 Public Relations 5 Nominating 5 Recruitment 5 Resolutions 5 Research 5 Tellers 9 SLA Professional Award and Hall of Fame 5 Scholarship 3 Standards 5 H. W. Wilson Company Chapter Award 5

Totals 10 5 1 13 61

to the Board of Directors at its Fall 1970 2) Merger of the Government Information meeting. Services and Publisher Relations Com- mittees into one Committee, Information Recommendations submitted to the Board of Services and Publisher Relations Com- Directors for action at its next meeting: mittee.

June 1970 One Cornmittce discussed by the ConC, but 1) Abolishment of the International Rela- left uncl~anpl,is the Public Relations Commit- tions Committee, work to be handled by tee. "The duties are to monitor puhlic relations Special Representatives and Headquar- activities of all Association Committeeu, Chapters, ters (Board action postponed to Oct atid Divisions; to present an annual summary of 1970). public relations activities of all units of the As- 2) Abolishment of the Reprography Com- sociation as part of its annual report; to plan, mittee, work to be handled by Special initiate, and coordinate programs that may add Representatives (Accepted by the Board). to the understanding and professional status of the Association and special librarianship; and to 3) Abolishment of the Translations Activi- ties Committee, work to be handled by conduct other studies assigned to it by the Board Special Representative (Accepted by the of Directors." It is the thinking of the ConC that Board). a special librarian who has had experience with news and other communications media, em- 4) Financial support to ALA for its Wash- ington Otfice and abolishment of the ployed as a staff member at Headquarters, could Governmental Relations Committee (Not do a more effective job of coordinating public accepted by the Board). I-elations activities of all -4ssociation units than a Committee. The ConC hesitates to recommend 5) Revised definition of the Archives Com- mittee (Accepted by the Board). any change in the Committee until the Board 6) Revised definition of the Recruitment makes pro5ision for a staff member at Heatl- Committee (Accepted by the Board). quarters to handle the internal and external i) Revised definition of the Headquarters con~n~unicationsin ;I cool-tliriatctl prop;itn. Operations Committee (Acceptcd by the Should this be done, the Public Relations Com- Board). mittee might be retained, but be given an ad- visor) function. Changes recommended by the ConC, but re- The ConC appreciates the interest and as- jcctctl by the Board, were: sistance of the SLA President, other as so cia ti or^ officers, Board members, Executive Director, 1) Slcrger of the Education and Recruit- \I;inager of the Publications Department and ment committees and transfer of SLA Cotnniittce chairmcn in I-e-e\aluating the stand- Scholarship Committee functions to this ing ~on~mittees. comlnittce. S.\RA.\111.1. Conference 1970 sources, i.e., the files of the Committee, the Chap- ter Consultation Officers (CCO) and from the A report will be submitted to the Board at its executive office of SLA. As it was felt that infor- October 1970 meeting. mation received from the CCO's would be par- GLORIAM. EVARS ticularly useful, a short questionnaire was sent to each; twcnty replies were received. Conference 1971 The Courtesy Consz~ltationSeruice. There is no A revised program outline for the San Fran- indication in the questionnaires that any free cisco Conference was presented to the Board. lance consultants or consulting firms offer a Details will be sent to the Divisions. one day consultation without charge. Therefore, no evaluation can be made in relation to another existing service. However, we can assure the Board that the uniqueness of the service is but Conference Advisory one of several factors contributing to the success of the service. KO report recei\ed. 1. The principal reason for this is the enthusiasm, capability and conscientiousness of the ma- Consultation Seruice jority of the CCO's. As long as the caliber of This year has brought a closer rapport be- CCO's remains high, the service will succeed. tween the Committee and the Chapter Consulta- 2. The value of the service is acknowledged by tion Officers. The principal reason for this was the demand for it. For the past two years, the the enthusiastic response from the CCO's in re- number of requests has risen-the number this spect to the several questions asked them rrgard- year approaching 200. ing both the one-day courtesy consultation ser- 3. Another test of value is consumer response. vice and the SLA Professional Consultant service. Although CCO's were not asked to submit ex- Both the active and less active Chapters urged amples of acknowledgment of the service they the continuance and expansion of the Consulta- have provided, many did volunteer the infonnation Service. In short notes and in long letters, tion that after a consultation they often received the suggestion was repeated continually that an a letter of appreciation for their efforts. effort should be made to publicize the service. 4. The value of the service is twofold. The first The Committee has acknowledged this opinion is to those in need of assistance, the second is to by recommending that a coordinated and co- the Association and to the profession. In respect operative publicity program on behalf of the to the latter, many CCO's emphasized that pub- service he carried out by all Chapters next year. licity for the Association was an important rea- It is estimated that the total number of in- son for continuing the service. quiries are about the same as last year. Because The SLA Professional Consultant Seruice. This nine Chapters, including New York, have failed service was inaugurated several years ago for the to report, an accurate figure cannot be given in purpose of providing the Executive Director with this report. Ten Chapters reported more activity a list of qualified members of the Association while eleven were not as active. The big gainers whom he could suggest when he or CCO's were were the Connecticut Valley, Heart of America, asked to recommend a consultant. The response Pacific Northwest and Texas Chapters. received both from CCO's and Mr. Ginader indi- The Committee has received three applica- cates the demand for this service is minimal. Re- tions for approval as Professional Consultants, quests for this service received by Mr. Ginader and it is expected that the applicants will be total approximately 12 in two years. interviewed at the Detroit Conference, and that This lack of interest can be explained by the recommendations will be made at that time. lack of publicity and advertising of the service The Conference program for the Consultation by the Association, the existence of many estab- Service meeting will center around short talks lished consultants and consulting firms as well by three CCO's. These are Verna Riddle (Heart as the availability of three directories in which of America Chapter), Charles Bauer (South 4t- consultants can be located, and because many lantic Chapter) and Dr. LeRoy Linder (South- CCO's recommend consultants known to them ern California Chapter). The meeting will close rather than suggesting to a requester that he use with a re\iew of the questionnaire. thc SLA Professional Consultant service. Ninety-five visits were made by Chapter Con- sultation Officers. Nine Chapters have not re- Conclusions. In view of the information supplied ported. above, the enthusiasm, support and demand for The Committee has been asked to provide an the Courtesy Consultation Service demonstrates evaluation of the Consultation Service, particu- its value not only to the industrial and research larly in view of other consultation services. For community, but also to the Association. a description of the SLA program, see the SLA The value of the SLA Professional Consultant brochure. Service has diminished and should the time re- It was decided that information needed for quired to administer this service become exces- such an evaluation could be ohtained from three sive both for the Executive Director and the C,onsultation Senice Committee, the need for its libraries." Before we can develop such criteria continuance should be rcviewcd. for personal attributes we should have a consensus as to the definition of a special librasy. Kecommendntion. In answer to the question IVe are treading on exceedingly insecure ground "How can the Courtesy Consultation Service be do we make such statements as: special librar- improved?" all 20 respondents urged that a pub- ians should be personable, intelligent, high licity program both on the national and local level of curiosity, skillful in library techniques, level be inaugurated. There seemed to be no people-oriented, et al. It is such statements as doubt that lack of publicity has considerably re- these which have been made in the past which duced the potential value of the service. have generated resentment of "special librarians" Therefore, it is recommended that: and rvhich have draivn such criticism as: we con- 1. Each Chapter be asked to undertake as a sider ourselves "something special," when in project a simultaneous and coordinated publicity truth we are not. The personal attributes of program for the Courtesy Consultation Service. special librarians should be no different from 2. The Public Relations Committee be asked to those of any librarian but, in general, this is plan a program designed both for national and not true. The special librarian is oriented to local coverage. serve the clientele to which she is assigned-to 3. The Chapters amend the prcgram to ensure serve a "special clientele'' attached to the com- effectiveness for local coverage. pan! to which the library is attached. But 4. The Chapters administer the local programs should this not be true of any librarian? It is and report to the Public Relations Committee the feeling of the Committee that this goal is on the development of the program. not clearly defined: i.e., the Committee does not 5. The Public Relations Committee recommends fully understand the reasoning behind the Plan- a procedure for the administration of an Asso- ning Committee in making such a requirement ciation-wide publicity pxogram. and incorporating it as a general SLA goal. Therefore, the Education Committee requests that the Goals Committee more clearly define their thinking in regard to Goal number (d) . The Education Committee submits the follow- Division Liaison Officer ing question for the Board's consideration: Should an SL4 sponsored conference on a na- For annual report see SL 61 (no.6) : 303,305 tional plan for continuing education be con- (Ju1;Aug 1970). cerned with education for librarians or, for library personnel? (Please note the difference in Education implication.) Considerations for such a conference: A complete account of the effectiveness of the present eight pre-conference seminars will be To compare the current status with that of reported in Sep 1970. other professions Goal number (b) "Guidelines for curricula To explore the applicability of various meth- content in special libraries courses in library ods of continuing education to the needs of schools." One must remember that graduate library science school curricula are not something easily ma- To learn to evaluate the effectiveness of con- nipulated, but we think that the Education tinuing education for librarians Committee has developed and will continue to To identify needed research in relation to develop a rapport with the library schools which continuing education for librarians will result in an effective approach to this prob- To formulate a national plan for continuing lem. A problem which, first of all, must be education for librarians: recognized by the library schools themselves; TVhere are the people? and not one which is "forced do!\-n the throats" IVhat do they want? of the schools. IVhat is presently available to them? Goal number (c) "The preparation of guidelines for curricula content and quality levels for How is such a conference funded? recognized library technician programs being Participants in such a conference: conducted in community colleges and technical National library associations institutes." It is the opinion of the Committee Library schools that a study should be made of this problem, State libraries which would be the basis for a special meeting U.S. Office of Education of the Committee. To this end, we have asked Format for such a conference: XIiriam Larsen to do some thinking about the prohlem, to hear discussions of it, and to search (a) Three, or at the most a four, day confer- the literature relative to the problem. Further ence discussions on this will be conducted when the (b) Commissioned papers to present infor- Committee meets at the Detroit Conference. mation Goal number (d) "Develop criteria for estab- (c) Brain-storming in small groups to sug- lishing personal attributes for careers in special gest wa!s and means (d) Small "leadership" groups to coalesce 2. One of the Finance Committee's perpetual suggestions for the "plan" requirements is the review of the Association's fi- (e) Review and discussion in small groups nances. For this reason, a monthly financial state- (F) Rewrite "plan" for publication and use ment issued by Headquarters' Accounting De- partment is to be reviewed by the Finance Com- The Committee further suggests that Con- mittee. Unfortunately, this requirement could siderations 1 through 5 be covered in commis- not be met this year due to the inability of Head- sioned papers. These should be written by quarters to produce such a statement in the knowledgeable persons, not necesarily librar- aforementioned intervals. To rectify this situa- ians; we should consider adult education special- tion the Executive Director, with the concur- ists, continuing education specialists, et al. rence of the Finance Committee, recommended It appears, therefore, that certain funding will to the Board the employment of a consultant on be necessary-a guarantee of funds to under- a part-time basis to provide guidelines for more write the basic necessities of such a conference, efficient operations in the Accounting Depart- which would be held in a geographical area ment in order to develop "timely" financial most con\-enient to all participating associations. statements. With the Board's approval, such an Therefore, the Committee asks that, since a expert was engaged who just recently submitted lead time of one year is required for such a con- to the Finance Committee the first financial reference, the Board be receptive to a detailed port covering a three month period, Oct 1, 1969- budget for such a conference which the Commit- Dec 31, 1969. Another financial report for the tee will submit in Sep 197&most of the budgeted next following three month period, Jan 1, 1970- dollars may relate to expenses for the members Mar 31, 1970, is expected for submittal at Con- of the Committee as well as certain contingen- ference time. cies relating to meeting rooms, lunches, et al. 3. In compliance with the Finance Committee's The Chairman wishes to state that without mandate, the Committee deemed it advisable to the advice and input from members of the Com- review the financial implications to the Associ- mittee, specifically Dr. Zachert, this plan for a ation of a proposed "Inter-Society Dues Struc- national conference would not have been pos- ture." In this proposal it was recommended that sible; and the Chairman wishes to go on record annual dues for individuals who are members with her grateful thanks to all members of the of cooperating societies and who wish to join Committee. SLA be set at $20.00 per year. The Committee MARGARETN. SI.OANE thought to find out if the $20.00 fee is a realistic figure to render complete membership services. Finance .4t the Board of Directors meeting in Orlando, Florida (Sep 26, 1969) a proposal was intro- To review the responsibilities of the Finance duced for Inter-Society Dues Structure. In this Committee in their proper perspective, one can proposal it was recommended that annual dues divide these into four major categories: for individuals who are members of cooperating Provide general supervision of the finances societies and who wish to join SLA be set at of the Association. $20.00 per year. The same proposal was pre- Review the income and expenditures of the sented before the Advisory Council at its Atlanta Association. meeting (Jan 29, 1970) and again at the Board Relicw the annual budget. of Directors meeting in Atlanta (Jan 30, 1970). Recommend a yearly audit of the Associa- In all presentations the $20.00 dues cited were tion's accounts. to pay the expenses of maintaining complete membership services including the affiliation This report, therefore, will list the Finance Com- with one Chapter and one Division. Although mittee's activities of the past year in these four the $20.00 figure was never substantiated to be categories. sufficient to cover membership expenses, the discussion of the proposal went so far in its deliberations by the Board as to instruct the By- A. Provide General Supervision of the Finances laws Committee to draft appropriate changes for of the Association discussion at the 1970 Annual hleeting in De- 1. Last year a Special Committee, consisting troit. of the Treasurer, Executive Director, and the In view of the financial implications to the chairman of the Finance Committee, recom- Association relative to membership dues, the Fi- mended to the Board specific ways in which to nance Committee reviewed this proposal and best invest monies now part of the Reserve Fund. made the following recommendation to the In the Board's action of May 31, 1969, the Ex- Board: "Inasmuch as the $20.00 membership fee ecutive Director was instructed to open a special as recommended in the Inter-Society Dues Struc- Investment Advisory Account with the First h'a- ture falls 44% short of the actual annual cost of tional City Bank of New lork, depositing $50,- $36.00 for serving and maintaining full member- 000.00 from the General Fund and $10,000.00 ship in Special Libraries Association, the Fi- from the Scholarship Fund. This action was nance Committee opposes this proposal and implemented in March 1970. recommends that the previous Board action be rescinded and a motion be introduced to reject the Inter-Society Dues Structut-e proposal in its entirety." (The Roard did not accept this recom- 111 compliance with action taken last year to mentlation.) change the Association's fiscal year from Oct 1- 4. .4t the request of the 1968!G9 Conference Ad- 5ep 30 to Jan 1-nec 31 the budget necessarily visor) Committee, the Finance Committee was hatl to reflect a like change. The Committee, charged by the Board to study the finances of therefore, developed for FY 69/70 only, a pro- Annual Conferences and form a policy for the jected budget covering Oct 1, 1969-Dec 31, 1970, guidance of future Conference Chairmen. In based on twel~emonth income prorated over a particular the following points should be con- fifteen month period. The reconimcndcd budget sidered: Does SL4 expect to make a profit on was accepted and approved by the Board at its the Conference? Shall Divisions be responsible Scp I!)(;!) meeting in Orlando, Floritla. for losses incurred by overestimating attendance at meal fnnctions? TVhat are legitimate expenses? In its deliberations the Finance Committee rc- viewed not only the Conference Advisory Com- The Committee rccommentls to the Board that mittee's inquiries but the whole concept of I'rice !\'atel-house k Co. be approved as auditors Conference financing as well. It was the con- lor PI' 69/70, sensus of the Cornnlittee that in any financial CH~RI.I;SI<. BAUFK undertaking proper care must be taken to match expenditures with income, allo~i-ing sufficient leeway of a profitable margin which is the ulti- Government Information Services mate goal of sound business. The Committee This year was not very productive for our also realized that too many on-the-spot problems Committee, primarily because its chairman and may de\clop which must be coped with in a memlxrs were all new and groundwork and most realistic, expeditious and independent man- liaisons hatl to be established. A letter was sent ner suitable to the circumstances involved. These to all members of the Committee by the chair- prohlems which may occur will vary from place man asking for ideas on projects for the corning to place anti instant to instant and have also !c;lr anti a program for the Annual Conference hcen taken into consideratiotl. Due to these com- in 1)ctroit. A joint meeting was proposed and plex circumstances it is rather hard to envision the possibility of having representatives from the establishment of guidelines beyond those ~ariousgovernment information agencies make already cox-eretl in the existing Conference Man- an informal PI-esentation for the Annual Con- ual. Thus, each Conference should be considered ference was suggested. A survey of the "Atle- on its own tcrn~s.Therefore, the Finance Com- quacy of Centralized Services" by the various mittee feels that the total Conference cost government infonnation agencies was proposed should be self-sustaining, but that no specific as a project. A Committee meeting will be held Ixrcentage profit be established by policy. Fur- at Detroit for planning the neht \ear's projects ther, the Committee recognizes the need for a and program. better antl uniform accounting system and the development of a program budget concept for LI.\IS~\.During the initial period of organim futul-e Confel-cnces, and hopes that the incoming tion (Fall 1969) word was received about a Com~nittcewill complete this work. group of SL.l members in TVashington, D.C. who were confronting the Defense Documenta- tion Center (Dl)(:) antl the Clearinghouse for Federal Scientific ant1 Techrlical 1nform:ltion (CI'STI) cancel-ning some of their ot-(le~ingpro- D~~ringthe >ear the Board approved the helow- cetlures, policies, etc., and ~vhat\vas gcneually listed cupent1itun.e~to be added to those alreatly called "Inforn~ation Hang-Ups." SITS. Ruth S. appro\ctl in the F1' 69/50 budget. The Finance Smitl~of the Institute fol- Ikfet~sc.\~~alysis, ~vho Committee has becn unable to determine the was one of the organi7ers of the group, I\-as extent to n.hich these expenses influence actual ;tsketl to scnc as liaison for the <;IS (:o~nmittce; income o\er expwditures due to thc unavailahil- she ;~(.~eptei\isic~~l. I)i\isiotl 011 Ju11 !I in (:oho Hall. The PI-opam 3. Increase the Education Conimittee's budget xvill consist of <:01. (:uI-rie S. Ihvnie of (:05.\TI, 1)v 5L'.170.00 for a total of $4.070.00. ~11onil1 talk on tl~e"SIIKI> of I)isseniin:~tio~~of 1. Espe~~lS7.511.00 as all ndjustn~ent payment jcic.111 if!( :111(l l'e(h~~ic;~IIII~~I-III;I~~OI~,'' ;III~311 s. for He:~tl(lu:~~ten' emplo!ee retile~ne~itbenefits. Icn yens or years. 3. That the seven annual lectures be given by As the primary audience is the student body four outstanding special librarians who receive of a library school, it is essential that the S1.A the tlistinction of being chosen John Cotton Cornmiltee which is directly concerned with li- Ijana 1.eclurers for a specific year. Tl~cselectures I~rary education and keeps itself abreast of ar-c to IIe selected each year by the Association's changing library school curricula be the super- Etlrtc;~tion Cotnmittee in consultation with the vising agency for this series. It is also essential to &ail-men of the Association's Public Relations the success of the series that library school di- ant1 Kccruitment Committees; the lecturers to rectors and faculty I)e aware of the importance he scl~ted;IS far as possiblr on a regional basis of the opportunity to have the John Cotton to n~i~~irnircdistances antl expenses. Ihia 1.ectu1-e presented at their schools. An 1. Iti ortlel- to gixe atltlecl weight to the lecturers, official, printed announcement issued by the increased publicity should be given to the choice Association would give the proper weight to of lecture~sant1 the lectcne schedule. Announce- the in\ itations sent to lih~al-yschools. ments of persons receiving the honor to he IJni~ersiticsand collegrs giving instruction in named John Cotton Dana I.ecturcr should he librarianship and/or information science which made at thc Annual Conference along with the are not accredited by AL.4 are excluded at place ant1 date of lectu~e.The schedule should present from the John Cotton Dana Lecture ;~lsoappear in Specin1 I,ilji-~rriesaccompanied 1)): audience. The view has I~eeneupressetl that the I)iogrnpl~ics antl photographs of the Icctuuers stutlcnts of these schools should not be cut off chosen. .\tltlitional publicity should be given to from such an opportunity. The profession has t!le scsics 11). the Pul~lic Relations Chmmittee profited greatly from contrih~tionsof metn1)er.s t111 ough t he appropt iate media. who arc not products of A(..\ accl-etlitcd lihrary 5. Kotific:~tion of John Cotton Dana Lecturers schools. st,lectetl for corning )cars by regions should be 11 further but not less important antlicnce for scnt out f~otnHeadquarters a year in advance these lectul-es are Chapter members thcmselvcs. to the list of tlirecto~sof library schools supplied The occasion of the lecture shoultl be an oppor- by t11c Etlucation Committee. The notices woultl tunily for Chapter metnhers to come into con- invite di~ectol-sto state p~efe~-redtimes to have tact and exchange ideas with outstanding people ;I lect~~rcscl~etlr~lcd antl ~voultldirect then1 to in their ficltl. It is important that the Chapter make alnallgcrnelrts th~oughthe Education Corn. remain closely involved in the planning of the nit ice. Similar notices should bc scnt at the lec tn~c. same 1i11ic to faculty meml~ersxvho gi\e instl-uc- The lack of tra\elling allolvanccs for po- ti011 ill special lil)~arianshipor related courses tc~~tial1ccturc~1-s 113s 1;11-gcIy limited the choice ;tt these scllools ;III(I to C:hapte~-111-esitle~~ts. to ~WSOIIS from in(lust~-i;~llil~raries whose finns (7. In ;~dditio~~to XL.4 ac~~c(litedschools, other were \villing to pa) t~.avel expenses. This is a ~ccogniredschools of lihr;r~-yscience antl infor- drfinite limiting factor in the choice of Irctures. Ination scietwe offel-ing caul-scs ill special libmr- The recommentletl selection of speakers ~II;I i:r11ship or ~clatctlco111-ses shoultl be inclutlcd. regional I)a~isis an attempt to motlet-ate tl~eex- l'riol-it). in sclrcduli~~glectures sl~octltl be given pense factor, hut it is not suggested that this he to those schools ill special libt-;ti).-poor aleas xllie~etlto in an iuflcxihle fashion. wl~osestudents (lo trot hale the I,encf~tof coli- The Guitlelincs provide some of tl~eniechanics [acts \\,it11 s1)rcial lil)l-;~~i;l~ls01- fre~~~elll Oppor- of administering the 1cct111-e series antl a]-c tu~iiticsto +isit special libr-:~~ics. lax-gely tlerived from the Gnitleliues presrnted 7. S1.A Chaptrrs slioultl Ije in\ol\etl as early as 1,)- the Special Committee of Tune 1969. Thcy p$sible in the planning for the Icctr11-e. *The 416 Ch~ptcr president or some ~nen~herof his The Third International Congress on Reprog- Executive Boartl should take steps to contact the raphy will be held Mar 15-19, 1971 in London. closest school, on receiving the roster of lecturers, Forty-onr papers have already been received in ostler to advise the director or his delegate from thirteen countries. The subject matter on the plans rnost appropriate for the Chapter. will be confined to the development of new 8. The honorarium should be retained and Icc- reprographic processes and products antl to new turers allowed lo claim travelling expenses. applications of existing processes. The etluca- JANETrr: H. WHIIF tio~~al5alue of a year round trade show will soon be possible when the Microfilm Center opratetl by Microfilm Showcase, Inc. is opened Reprography in New Yol-k later this year. Other centers are to be established later in other sections of the The Comn~ittee has kept informed on atl- country according to the new organi7ation. varlces in the technology of microreprocluction of This is the last report of this Committee. It docurnetits antl the development of new areas of has been dissolved as a Standing Committee. It micropublishing ant1 computer-outpi~t-microfilm- !\.as established in 1955 by the first Chairman, ing. The Committee again sponsored a program Rohert Bray, now chief of the Library for the at the annual (:onvention. This year the theme Blintl. The purpose was to make librarians was Micrographicsl970. The panel of speakers aware of microfilm as a medium for storing in- discussed Micropublishing, Computer-output-mi- formation. It has tried to do this by keeping crolilming and Standardization. pace with developments in the microfilm in- In addition to a number of well-known or- dustry. ganizations concerned with micropublishing such Considerable growth in new applications is as 1Jniversity Microfilms, Inc., Micro Photo Di- expected in this new decade, particularly in the vision of Bell g Howell, The Microfilming Cor- interface between data processing and microfilm, poration of .\merim, Microoartl Editions, The image storage technology and advanced informa- Library of Congress and such government ser- tiou retrieval. The SLA Special Representative vices as the Clearinghowse and the Ikfense Docu- to the National Microfilm Association and the mentation Center, other commercial organiza- SL.4 Special Representative to C,ommittee PH5 tions are entering this field. Many lack an of the ,imerican National Standards Institute untlerstantling of micropublishing, many are not will report to the membership on developments familiar with appropriate bibliographic methotls in these areas. Suggestions from the membership antl do not have any knowledge of user require- are always welcome. ments. The librarian should carefully investigate LORETTAJ. KIERSKY the announced offers of publishers, new and old, tvho are no'\\. entering the field of micropublishing. The following reference offers excel- Research lent criteria for evaluating n~icropul)lications: The Committee has: l'eaner, A. B. / The Crisis in Micropublica- tion. IVMA Iournal 2 (2) : 73-76 (Winter 1. Reviewed the authorization, mission and ac- 196Xi9): originally published in CHOICE tivities of the SLA Research Committees 1963/69 Jun-Sep 1968. tl~rougha documented report prepared by the 1969/70 Chairman antl in discussion with the l'ul~lishcrs'addresses are: CHOICE, 100 River- 19GX/69 Chairman, Irwin Pizer.* view Center, Middletown, Conn. 06157; and Na- 2. Studied the charge to the Research Commit- tional Microfilm Association, Suite 1101, 8728 tee to try to discover the means for implement- Colesville Road, Silver Spring, Md. 20910. ing it. The study resulted in a statement of the The activities of Committee PH5 of the potential role and scope of SLA involvement in American National Standards Institute are di- I-esearch. This statement was accepted by the rected toward improvements in equipment and Board of IXrectors at the Fall 1969 meeting. other products offered by manufacturers. The 3. Reviewed the proposal of Dr. William Gar- librarian should be aware of the existence of vey of the Johns Hopkins University Center for standards in this fast moving industry. These Research in Scientific Commtmications to study are developed by COSATI (Committee on Sci- the 1W0 SLA Annual Conference, and recom- entific and Technical Information), NMA (Na- mentled to the Boartl of Directors that this pro- tional Microfilm Association) , lhD (Depart- posal not be implemented. The Boartl conc~~rred ment of Defense), and ANSI (American National at its Fall 1969 meeting. Standar(ls Institute.) . 4. Established communication with appropri- 4 descriptive directory of microfiche readers ate research oficcrs of t\vo other associations: and re;ttler/printers manufactured in the United k'orresl C:arhart, Jr., Director of ALA's Office States is available in hard copy from the DDC: for Research antl Development and staff liaison AD 701 600 (;ordon, R. F. / Micr-ofiche View- iifg Iiqrcif~?lleiit. (Mar 1950) 97p. DDC ' "S1.A Rescardi Cnrnmittce. 1969-70. P~climinary Kt,- 'I'R-70-1. Defense Documentation Center, port," rmparcd by Martha Jane Zachrrt. Apr~l 16, 19tiY. llp. (:epics arc ;~\;til;lblc tc, rncrribcrs of the Ctmeron Station, Alexandria, Va. 22314 Ronrd on request to tllc Cornrnittcc chairman. 417 for the AI..4 Ckm~n~ittceon Research; and Rob Zoretich, Alharnhra, California. Summarizing the crt E. I)nr!41r, AFII'S. applicants: 56 wornen and 12 tnen applied; 21 5. Planned an inventory of all studies made cliffel-en1 states ere I-eprescntcd (two from during the last two jeal-s antl all studies now in Canada) ; five foreign applications were sub- progress in all units of SI.A, with the objective niitled; tlie majority of the applicants had some of learning about, antl e\cntually pobliciring, Ii binry cxperient e. the internal research of the Association. The .Is in the past, meeting deadlines is the biggest (:ornniittee is now in the process of car]-ying out Ireadache for both Hcaclquai-ters and the Com- its plan and anticipates that a statement of its niittec. Mails are beconiing notoriously slow and findings will be ready for the Winter 1071 Board :IS far as is know^^, t11e1-e is no way to guarantee ~nceting. that a school will send transc~ipts,accept stu- 6. Planned a public relations article about tle~~ts,ctc., 1)) a cel tain date. Cl~apterinterviews, SI.A's commitment to research for publication in in some cases, also probed to be a "bottleneck." .Sf)ecicrl Lib,-aries. It is anticipated that the ar- The result is an esl~emel)hectic time for two ticle will be I-catlp for publication during 1970. os tlirec weeks ill April and/or )fay, particularly 7. Ikveloped a program for implementation of for the Chairman. There does not seem to be its charge ant1 a time sclietlule for this program. all easy solution to this pi-oblcm. At its Sep 25, 1969 meeting, the Board of Di- lectors charged the Cotntnittce to make rccom- rnendations for the transfer of the scholarship pogranl from Association selection to residctit Resolutions status at 1ibr;iiy schools. In order to fulfill this See SL GI (no. 6): 30G307 (Jul/Aug 1970). chal-ge, questionnaires were sent to the 50 libraries on the 1;eb I070 list of graduate library scliool programs acc~etlitedby the American Li- SLA Professional Award and Hall of Fame brary Association. These surbeys are still being retlnned and will be tallictl to provide a basis Elizabeth Ferguson and \V. Roy Holleman for completing tlie 15oa1-dcharge. were named to the SL4 Hall of Fame for 1970. The SLA Hall of Fame medalliori and scroll will be presented to Miss Ferguson and to the witlow of Mr. Holleman, Marian Patterson Holle- 1. 'Ilat more time be given to fulfill the charge man, at the banquet in Detroit by Robert Gib- in ortler to have more surveys returned on which son, I'resident of SIA. lo base its reco~n~rle~ltlatit,ns. The Professional Award and Hall of Fame 2. That the pmcetlure currently in use to an- Committee reco~mmendedto the Board that the nounce, handle antl choose the recipients be con- name of Joseph \\:heeler of Bcnson, 17ermont, tinued until the resnlts of the survey are tabu- one of the original founders of SLA, be presented lated and the tliarge fnlfillcd. to the members at the Annual Business Meet- illg lor election as Honora~yhlernber of S1.A. iYo recipient of the Professional Award was tlesignated this year. EI.~~\HI.I.HR. USHER Scientific Meetings Scir.,rti/ic Alw/irrgr is an alphabetical listing of scientific, technical, tnetlical, health, engineering, Scholarship m:rnagemcnt organizations, and uni~ersitiesand Sixty-eight applied for the three $2,506 schol- colleges that are sponsoring future national, in- m-ships offered this year. This is If less than the ternational, and rcgiot~al meetings, symposia, 81 applications received last year although thc colloqui:~,antl institutes. Committee felt that there wel-e more qualified Scic,~tti/icAleeli~~gs, now a quar-terly, continues special 1il)rary oriented applicants. A greater its popula~ityill spite of increasing competition number of the applicants supplietl all the re- in the U.S. and abroad. It is still the most eco- qnired items (transcripts, interview, etc.) than nomical joul-nal of its kind, and continues to i~n- in the past. The Committee feels that this was [,love in format ant1 contents. tlrcc. ill a gl-cat pal t, to the efforts of Miss 1;irelli The ctlitolial work \\.as performetl under the and hes Heatlquartc~sstall and a letter has been r~iosttrying circrtmst;nice, during the illness and \\sitten thanking h(~fol- kt- help. The Commit- tleath of the etlitor's husband, tlie late TV. Roy ICY' illso sent Icttels to express its gratitnde to IIolle~n;u~.Slts. TV. Roy IIolle~nanis to be com- the (haptcr plesitler~tsand all the tnc.~nl~e~-s~ilio ~nentletlfor hc.1- cutclle~itpcrfo~rnante and de- i~ttc~\iewetltlre :tpplican1s. I'his is an cxtt-errrely xotio11 to tluty tlu~i~~gthe year. imlmttant part of the application antl it seems that more emphasis s11011ld I)c placed on it by thr (:llaptel~s. The winnr~slisted in all)h;tl~cticalortlcr wc~c.: Special Librnries Stcpl~;ulie I.!II~ Alallory, Akron, Ohio; Mar-tlla Jean 'itark, Lrnionto~v~r,Ohio; Josephine Theresa Statistics the Budget for approval and distribution to 1,600 federal libraries. During this year the membership of the Com- 7) Mr. Lawrence Papier is the new Office of mittee was changed by the substitution of Rose- Education monitor (replacing Kurt Cylke) for mary Centner, Ruth Leonard and Jack D. Key the Office of Education's grant to the Wharton for Anthony Cruzas and John J. Miniter. Also School of Business, University of Pennsylvania the action of the Association's Board of Directors (Professor Morris Handberg) for developing sta- to merge the Committee into a reconstituted tistical reporting systems for libraries and infor- Standards Committee makes this the last report mation science. The first interim report is due of this Committee in its present form. During in June 19i0 and will be a status report which the year Committee activities have included: defines in broad terms university and public library objectives as the basis for perfom- I) Preparation in final form of the Special Li- ance measurement. Preliminary function-decision I~raries Association position on the National models will be described which show input and Plan for Library Statistics. This paper was pre- output relationships. Prototype libraries used sented by the Chairman to the ALA Statistics are the University of Pennsylvania Library and Coordinating C:ommittee at the ALA Convention the Frre Library of Philadelphia. in Atlantic City on Jun 28, 1969. The final draft of the National Plan was discussed at the The chairman wishes to thank the Association ALA Midwinter Meeting in Chicago on Jan 23. aud the Committee members for their coopera- 1970. Final project report on the plan is in tion which has made possible the activities of preparation and will go to the U.S. Office of the Committee during its final year to its termi- Education shortly. nation date. 2) The chairman attended a special meeting to LOCAN0. COWGILL review the National Plan in ALA headquarters on Sep 19, 1969. 3) The chairman prepared and presented a po- Technical Book Review Index sition paper with the recommendations for the No report received. Association's support to the statistics activity envisioned under the National Plan to the Mid- !\.inter Meeting of the SLA Board of Directors Tellers at Atlanta on Jan 31, 1970. The Board of Di- The mail ballots for SLA Officers and Direc- rectors have approved the recommendations of tors were officially counted at SLA Headquarters the Committee. These recommendations include: in New York City on Apr 21, 1970. continuing support to the Office of Education in implementing the National Plan, revision of the 2,940 ballots were received American Library Association's Handbook on 20 hallots were declared invalid 1.ibm1-y Statistics (especially the chapter on spe- 2,920 ballots were tallied cial libraries), the provision of a nowgovernment employee member for the Advisory Group to a The Officers and Directors elected are: Sational Center for Educational Statistics, and assistance to the Federal Library Committee's President-Elect, EFRENW. GONZALES Subcommittee on Statistics in the development Chairman-Elect, Advisory Council, MRS. JEANNE of its program for fetleral library statistics. 1%.NORIH 4) Continuing liaison with the National Center Treasurer (1970/73), JANET RICNEY for Etlucation;~lStatistics. 'The establishment of 1)irector (1950/73), ~IIRIAMH. TEES 1)irector (1970/73), JOHNP. BINNINGTON an NCES Library Statistics Advisory Committee is anticipated by Jun 30. One of the Statistics Committee's recommendations that a non-fed- era1 govcsnment employee represent the Asso- ciation on this group is being implemented. Rob- Translations Activities ert Jackson, an SLA member, attended in this The main points covered in this report in- ~apacitya pwliminary merti~rgin Jan 1970 in clude a summary of the annual meeting of the \\:ashingtou. Advisory Board of the National Translations 5) Dr. Frank Schick (University of Wisconsin- Center, actions taken by TAC to publicize the Xlilwaukee) the new chairman of the ALA Sta- STC, and the dccision to abolish TAG. tistics Coordinating Committee, is p~-eparingu11- der a National Library of Medicine grant a Atl~~iso~yBoard Meeting, NTC. The Annual Health Science Libraries Directo~y which in- Meeting of the Advisory Board was held at John clude\ appropriate statistics. Crcrar Library on Mar 16, 1970 and Charles Kip 6) The Federal Library Committee's Subcom- attended as SLA's Special Representative to the mittee on Statistics met on S(:p 1.5, 1960 to tle- (:enter. Kcpreser~tativesof 13 organizations were \clop a federal go1ernment form to collect sta- pl-esent, 9 from scientific societies and 4 from tistics on all types of federal libraries. The lib~aryand information science associations. rhairman assisted the Subcommittee in tle~elop- It was quite evident from statistics compiled ing a form which has been sent to the Bureau of tlu~ingthe year that NTC is moving more in the direction of a referral center and less in the TI-anslations Representatives (CTR's), TAG direction of a translations supply center. To n~emberswere assigned regions and were re- help publicize the center, NTC had hired its sponsible for contacting Chapter Presidents, who own puhlic relations consultant who is planning in turn appointed CTR's. TAC then sent CTR's by-lined articles for major scientific and techni- package publicity programs on NTC, with a re- cal metlia and for educational and trade peridi- quest that a presentation be a part of the Chap- cals. A coriferencc kit is being created for meet- ter's program for the year. At present, 23 Chap- i~igattendees. Daring 1970, NTC will have its t'~-s have appointed CTR's. The known number tra~rllingexhibit at eight appropriate confer- of presentations is 10, with a probability of ences and trade ~hows.A small table-top exhibit many mow. Eraline Neff, who has heen ap- is being designed for use at library schools antl pintrd the next S1.A Special Representative to at sectional meetings of professional groups. the Center, has createtl (with the hrlp of East- NTC is still largely dependent for financial man Kotlak) a slide set for publicizing the Cen- support on the National Science Foundation, tel-. but NTC will have to find ways and means to increase its income, in view of possible cuts in l~i~sol~~tionof TAC. While TAC ha4 made go\ errinient funds. some definite contributions during the last year, Beginning in 1970, the European T1-anslations it is recommended by TAC antl the Committee Centre and the National Lending Library will on Comniittees that there is no longer a need be cooperating with the NTC in exchanging to continuing TAC as a Standing Committee of availability information on translations. SLA. There is simply not enough work to keep a committee busy. The S1,A Special Representa- Consolidated Index of Translations into Eng- tive to NTC is important, however, and should lish (CITE) has been published by SLA and is bc continued. a cumulation of most of the translations an- CHARLF~E. KIP nounced from 1953 through 1966 and thus com- plements Trmslntions Register-Index, which be- H. W. Wilson Company Chapter Award gan in 3967. The winner of the 1970 award was the Dayton TAC Publicity Project for NTC. Continuing Chapter. with plans made last year for creating Chapter JOHNM. GOANOR

Reports of Special Committees l969/7O

Special Committee to Znvestigate and Zni- Special Committee to Study Association tiate Closer Relationships and Liaison with Structure (Third Progress Report) Other Associations in the Library and Docu- mentation Professions The Committee's study charter has been confined to the existing Association Advisory Coun- This Committee's report (Jan 1970) has been cil and Division structures. Due to organiza- transmitted by the SLA Board of Directors to tional relationships, this study cannot help but the Council of National Library Associations. overlap into other Association elements, includ- Because CNLA did not act on the report at its ing the Board of Directors, Chapters and Com- May 1970 meeting, the report is to be on the mittees. CNLA agenda in Dec 1970.

Special Committee to Study Feasibility of Merger with ASZS (American Society for The Advisory Council is charged with the re- Znf ormation Science) sponsibility of advising the Board of Directors on matters referred to it by the Board which See the Advisory Council Report (p.302-303), pel-tain to the general policies and programs of Ad~isoryCouncil Actions (p.309), and Actions by tlie Association. the Board of Directors (p.309-310) in the Jul/ The need for an advisory body which can Aug 1970 issue of Special Libraries. For a his- efficiently communicate grass roots opinion as to tory of the merger discussions, see p. 387-394 of what the membership desires of its Association this issue. is 110th vital and necessary if the Association is to be responsive to its members' changing world. tion Committee reports at the request of the It is therefore quite necessary that this advisory Board of Directors. body be provided with an optimum functional D. It shall present to the Board of Directors environment if it is to discharge its duties to the any proposals from its constituency which Board and to its constituent membership. deal with the general policies and programs This Committee has determined that the ex- of the Association. isting body is lacking necessary effective me- A consensus vote by the Chapter Council, chanical and structural environment for efficient while not binding upon the Board of Directors, operation. Prime deficiencies which the Commit- shall be recognized by the Board as the mem- tee has recognized are outlined below: bership consensus on matters pertaining to the I) The Council is an extremely large body for general policies and programs of the Association. efficient functioning. Its membership now stands A consensus vote by the Chapter Council shall at 122. be binding as Board votes by the Council Chair- 2) The Council is lacking a viable communica- man and Chairman-Elect. tion loop within itself. The Division Officer membership is particularly deficient in commu- Related Recommendations nications with its constituency. 3) Council meeting attendance is poor with a As previously indicated, meeting attendance 300/, absentee rate. Division Officer absenteeism and internal communication are particular prob- tends to run some 500/, higher than that of the lems with the present advisory body. This Com- Chapter Officers. mittee's tentative recommendations include the 4) Division Officer membership in the Council is following: redundant both in terms of membership representation and irrelevant representation in terms I) That Council agenda items include sufficient of the Council's function. narrative (including pro and con arguments) to 5) The responsibilities of the CLO, DL0 and thoroughly communicate intent. This Commit- Advisory Council Officers are somewhat redun- tee does not feel that brief topic descriptions dant and confusing to the Council membership. convey sufficient information for the Council All represent Chapter and Division interests with members to poll their constituency and form the Board of Directors and all inform their con- meaningful opinions prior to meeting as a body. stituency of Board policies and decisions affect- 2) That Council proposals being submitted to ing their interests. the Board of Directors be similarly communi- cated. 3) That alternate representation of members at meetings be abolished. The Committee feels Proposed Advisory Council Changes that alternate representatives are poorly briefed, 1) The Advisory Council shall be redesignated if at all. If neither Chapter representative can as the CHAPTER COUNCIL. be present at a scheduled meeting, the Chapter I") The Chapter Council shall be composed of may submit a majority opinion of its member- Chapter Presidents, Presidents-Elect, a Council ship. Such opinion would not constitute absentee Chairman and Chairman-Elect and a Council votes, but would serve to inform the Council of Secretary. absentee opinion. 3) The Chairman and Chairman-Elect shall be elected from the membership at large and shall be voting members of the Association's Board of Directors. The Council Secretary shall be ap- Association members, as special librarians, pointed by the Council Chairman. This latter tend to divisionalize according to their employ- office will assume, in part, the present duties of ment subject specializations. This is a natural the Chapter Liaison Officer. The existing office characteristic of our Association, and is both of Chapter Liaison Officer shall be abolished. very positive in terms of membership benefits 4) The Chapter Council shall normally convene and very negative. twice each year-during the Annual Conference It is positive because it offers excellent po- and in conjunction with the Board of Directors' tential for fostering person-to-person communi- midwinter meeting. cations and activities within and related to spe- 5) The Chapter Council shall consider matters cific subject/employment interests. It is negative pertaining to the general policies and programs because this natural sub-structuring is charac- of the Association. terized by a notable lack of common interests and communications between the Division units. A. It shall be a forum for membership opin- It is this particular void in communications ions as they pertain to the general policies which is most damaging because it impacts on and programs of the Association. our exploitation of professional activities in our B. It shall review and present a consensus of changing worlds of library sciences, technologies opinion on all matters submitted to the and management. These three areas are, of Council by the Board of Directors. course, of common interest to all members re- C. It shall review and comment on Associa- gardless of their divisional affiliations. In terms of Divisional affiliation, the member- the broad general interest areas of library sci- ship does uot consciously recognize that all ences, technologies and management. members share very stroug interests in the broad A. It will provide the structure for the de- areas of library sciences, technologies and man- vclopment and planning of annual conference agement. The membership shares these inter- general sessions dealing with library sciences, ests but has not sub-structured accordingly. It is technologies and management. this Committee's opinion that such sub-structur- B. It will solicit, accept and respond to ac- ing will not occur in the future because the indi- tivity proposals initiated by individual mem- vidual member's interests include all three areas bers, groups of members or other Association and he cannot comfortably affiliate with singular elements which relate to the general interest aspects. He can with more assurance affiliate areas of library sciences, technologies and with his employment subject specialization management. group. This Committee also believes that future C. It will assume or otherwise inclutle within sul)-structuring will continue to be along emits responsibilities, the activities of other ap- ploymcnt specialization lines. Some additional propriate Association elements such as the units currently heing discussed are banking, en- Reprography, Education, Conference Plan- vironmental sciences antl oceanography. ning and Research Committees. Additive to this basic problem is the fact that D. It will receive general guidance and con- the Association's Divisions have long assumed a sultation from the Professional Achievement \cry large role in the planning and sponsorship Board (described below). of annual conference programs. They have inde- E. It will assist, as requested by the Profes- pendently assumed this role because the Asso- sional Achievement Board, in intra-Associa- ciation is deficient in efficient and centralized tion, regional and local Chapter professional structure to perform these tasks. The result has education activities. lxcn conference programs which have been less than satisfactory to the membership as a whole. It must be emphasized that the proposed Di- Conference programs have been characterized by vision Council be established to provide a redundancies and voids, schedule conflicts and needed structural framework for the integration tery difficult facility requirements. In a broader and conduct of education activities of broad in- sense, the Association is lacking an efficient cen- terest areas to our membership. This body is not tral structure to plan, organize, integrate and to be concerned with unique subject-oriented ac- guide its professional education activities as a tivities of the various Divisions, nor is it to be whole. It is lacking a structure which could as- concerned with the general policies and pro- sist in providing such activities at regional and grams of the Association. Proposals, such as this local levels as well as nationally. The Association Committee effort, could make joint Council has largely relied on the Board of Directors and meetiqgs advisable. In this event, the Chapter the Board's Committees to fill this void. Council Chairman shall preside. Any consensus vote of the joint Councils shall be binding upon thc respective Council Officers as Board votes.

The tentative recommendations following are presented to provide the structural balance needed in the areas of the Association profes- It is most difficult to geueralize the quality sional activities. and level of current Division activities. The range is from a history of zero activity to excel- I) The Association establish a Division Council. lent levels of membership benefit. The fo1lo~- 2) The Division Council shall be composed of ing, however, is fact: The Divisions currently Division Chairmen, Chairmen-Elect, a Council have combined assets amounting to $56,000. The Chairman and Chairman-Elect and a Council rate of asset growth is about 8% per annum. Secretary. Only one-third of this money is being utilized. 3) The Council Chairman and Chairman-Elect The Committee feels that it will be in the best shall be elected from the membership at large interests of the Association membership if these and shall be voting members of the Association's residual Division funds were put to active use, Board of Directors. The Council Secretary shall and offers the following recommendations: be appointed by the Council Chairman. This latter office will assume, in part, the present I) That residual Dixision funds be made avail- duties of the Division Liaison Officer. The ex- able on a voluntary basis by the individual Di- isting office of Division Liaison Officer shall be visions for the financing of general interest edu- abolished. cational activities within the marlagerial juris- 4) The Division Council shall normally convene diction of the Division Council. twicr each yeai--during the annual conference -7) That residual Chapter funds be similarly and in conjul~ctionwith the Board of Directors' rnatle available. midwinter meeting. 3) That s~ich monies be made available for 5) The, Division Council shall be concerned with Council sponsored activities at national, re- the o\crall planning, integration and conduct of gional antl local levels, as well as intra-Associa- .\\sociatiou professional education activities in tion activities. Individually and collectively the active Board members will: The recommendations thus far described are intended to provide the Association with a bal- I) Act as specific focal points within the Asso- anced structure which will communicate and ciation to counsel, advise and guide the Asso- respond to the future desires of our member- ciation overall professional education activities. ship. It is intended that these recommendations Such assistance will be offered at national and relieve the Board of Directors of some of its local levels. burden by placing a significant amount of edu- 2) Maintain appropriate intra-Association liai- cational activity within an appropriate central- son and recommend intra-activities at the na- ized structure. The Committee feels that one tional and local levels which will benefit the final step is necessary: the recognition of mem- professional education of the Association mern- bership professional achievement within and bership. outside the Association. Toward this end the 3) Offer guidance and maintain general qualita- following recommendation is offered: tive surveillance over Division Council activities. The establishment of a Professional Achieve- The Committee feels that this recommenda- ment Board. This Board will include from six tion will serve as a conscious reinforcement and to ten members. Each member will be nomi- appreciation of our shared membership interests. nated to the Board as a professional achieve- Tentative recommendations presented in the ment honor, similar to a professional fellow. Third Progress Report are summarized as fol- Each member of the Board would serve in a lows: 1) Delete Division Chairmen and Chair- specific library science, technology or manage- men-Elect as Advisory Council members; 2) Re- ment chair. The Board members would serve designate the Advisory Council as the Chapter overlapping active terms of two to three years. Council; 3) Establish a Division Council: and Individually, each Board member would be rec- 4) Establish a Professional Development Board. ognized as the Association peer for his specific library science, technology or management chair.

Reports of Joint Committees l969/7O

American Association of Colleges of American Book Publishers Council- Pharmacy. Joint Committee on Pharmacy Special Libraries Association Joint College Libraries Committee (ABPCISLA) At the American Association of Colleges of See the report of the Publisher Relations Pharmacy Conference of Teachers Executive Committee. Committee meeting on Apr 13, 1970, the pharmacy librarians' petition for section status in the AACP Conference of Teachers was presented Joint Committee on the Union List of and approved. This will become effective on Jul Serials 1, 1970. The Joint Committee with Dr. Oliver Littlejohn as its chairman will assist in the or- The National Serials Data Program continues ganization. At present Dr. Littlejohn is prepar- to be of major interest to the Joint Committee ing a draft of a proposed constitution and by- on the Union List of Serials. The U.S. National laws, and organizing the initial membership Libraries Task Force on Automation and Other materials. Cooperative Services recommended and was au- A meeting is scheduled at the University of thorized to proceed with contractual arrange- Mississippi School of Pharmacy on Jul 12-15, ments for a National Serials Pilot Project. A 1970. Some of the projects under way are the grant was made to the Association of Research survey of pharmacy librarians; establishment of Libraries for performing the project. standards for the libraries; and special projects Reports on the Pilot Project were made at the such as the compilation of theses of pharmacy January meeting. MARC will be used as the schools, "Handbook for Pharmacy Librarians" basic system carrying on from Phase I of the Na- and a few other discussed projects. This group tional Serials Data Program. The project is an is an extremely dedicated and active division of experiment, not an attempt to produce a com- librarians. plete union list of the science serials in the three GERTRUDELORBER national libraries. At present the Canadian union list of scientific serials and the periodical Joint Committee on the Union List of Serials, list for Index Medicus are the raw material for the question of future work was discussed. Mem- input. The Task Force now feels that the union bers were unanimous in feeling that the Com- list concept should not be regarded as the prin- mittee could have a useful future in view of its cipal goal. It feels that the real need is for a general character and its incorporation and the general purpose serials system that ultimately probability of further problems arising in the will give the national libraries and others the serials area. The organizations represented on possibility of doing many things in connection the Committee are to be consulted for opinions with the control and management of serials. and ideas on serial problems. After a review of the recent activities of the IDRISSMITH

Reports of SLA Special Representatives to Other Organizations

American Association for the Advancement developed guidelines and data for preparing of Science (AAAS) (Section T. Znformation specifications for the AFIPS office. & Communication) SLA Participation on AFIPS Committees SLA's participation in AAAS centers on Infor- Public Information-W. Brandhorst mation and Communication, Section T; and the Social ImplicationsMarjorie Griffin Association was represented at the Dec 27-31, Information Systems-Robert Durkin 1969, meeting in Boston, where a portion of the program was televised nationally. Membership. At the May 4 meeting of the The activities, exhibitions and special events Board of Directors a vote was made on three programmed for the meeting were well organized applications for Member status. The Instrument and many pertinent to SLA, substantiating the Society of America, the Society for Industrial Ap- feeling that it is necessary to continue an active plied Mathematics, and SLA were the applicants. relationship with this organization. An impor- The Board did not approve the election of the tant by-product of AAAS exposure would be three Societies to Member status. The constituent greater understanding between scientists and li- societies (Members and Affiliates) are now: Asso- brarians in the fields of information and com- ciation for Computing Machinery (ACM), The munication. Therefore, it is recommended that Institute of Electrical and Electronics Engineers SLA's representation in AnAs be continued. (IEEE), Simulation Council, Inc. (SCI), Ameri- can Society for Information Sciences (ASIS), As- sociation for Computational Linguistics, Society for Information Display (SID), Special Libraries Association (SLA), American Institute of Certi- American Federation for Znformation fied Public Accountants (AICPA), American Sta- Processing Societies (AFIPS) tistical Society (ASA), Society for Industrial and Applied Mechanics (SIAM), American Institute An SLA seminar on the "Interdisciplinary Ap- of Aeronautics and Astronautics (AIAA), and proaches to Information Problems of the 70's" Instrument Society of America (ISA). was held in Las Vegas on Nov 21, 1970. The program consisted of a panel of speakers and a reactor panel. Mrs. Joe Ann Clifton served as the SLA 1969 FJCC program coordinator. Mrs. American Library Association. Library Clifton prepared all of the details for the semi- Technology Program Advisory Committee nar, manned the SLA booth at the Conference, and worked actively with the 1969 FJCC Confer- The Committee met twice during this report ence Committee. year: Once in Atlantic City during the ALA AFIPS Minofor,ns. Many years of the Pro- Conference in June 1969 and another time in ceedings for Joint Computer Conferences are Chicago during the ALA Midwinter meeting in not in print and new requests are continuing to January 1970. This year LTP celebrated its be requested from the AFIPS office for the Pro- tenth anniversary of excellent work in providing ceedings. Therefore, the Board approved the the library profession with standards, tests, and production of microfilm and microfiche copies evaluations of library equipment. This could of the Proceedings to serve this purpose. SLA also be LTP's last year of operations. The Coun- cil on Library Resources, which has been sup- American National Standards Institute porting LTP's operating funds, had served Sectional Committee on Library Work, notice two years ago that it will discontinue its Documentation and Related Publishing support by August 1970. At this writing, it is Practices, 2-39 (sponsored by the Council of still not clear as to the extent of support ALA National Library Associations) will be able to give to LTP's operating budget. The past year has been an extremely active one for Committee 2-39, Its 19 subcommittees have now been enlarged to 30, and the number of member organizations totals 44, with the American National Standards Institute American Society of Indexers being the most re- Sectional Committee on Photographic cent to be accepted into membership. Reproduction of Documents, pH5 In October 1969 the United States of America Standards Institute changed its name to the Two meetings of the full Committee PH5 American National Standards Institute, and were held during the past year. Subcommittees moled to new quarters at 1430 Broadway in PH5.1, PH5.2 and PH5.3 met by call of their New York. Its standards will now be designated Subcommittee Chairman. Status of the Standards: as American National Standards, with a program PH5.8. Dimensions for unitized microfilm car- planned to foster the use of its symbol on prod- riers (aperture, camera, copy, and image cards). ucts which meet the approved voluntary na- Not yet approved. tional standards. PH5.9. Specifications for microfiche. Submitted Ten standards have been circulated and ap- to letter ballot, approved by sponsor, Photo- proved during the past year: SC/2 Format for graphic Standards Board (PSB) and ANSI. Bibliographic Information Interchange on Mag- PH5.10. Standard method of measuring the netic Tape; SC/3 a new Periodical Title Abbre- screen luminance of microform readers with viations standard replacing an earlier version: translucent screens. Approved by the sponsor. SC/5 Rornanization of Japanese and Romaniza- PSB and ANSI. tion of Arabic; SC/8 Proof Corrections; SC/13 PH5.11. Standard glossary of terms for micro- Directories of Libraries and Information Centers photography and reproductions made from mi- (this Subcommittee also prepared an interna- cro-images. Now with the sponsor for approval. tional standard for Directories of Libraries, In- PH5.4-1957. Revision. Standard practice for formation and Documentation Centers); SC/17 storage of processed silver-gelatin microfilm. Standard Book Numbering; SC/19 Book Publish- Approved by the sponsor. ers Advertising; SC/20 Standard Serial Coding; and SCl2l Title Leaves of a Book. SC/4 stand- Standards over 5 years old were reviewed and ard on Bibliographic References is currently being reaffirmed. They are: voted upon, and SC/6 draft standard on Ab- stracts will be ready for circulation to the com- PH5.1-1959. Microfilm readers for 16mm and mittee for comment and criticism in May. A 35mm film on reels, Specifications for. revision of the International System for the Trans- PH5.2-1963. Paper sheets for photo-reproduction literation of Slavic Cyrillic Characters, prepared of documents, Dimensions for. by SC/2 for the International Standards Organi- PH5.5-1961. Micro-opaques, Specifications for. zation, is also available. PH5.7-1964. Micro-opaque readers, Specifications New Subcommittees now at work on draft for. standards include SC/22 Library Materials Price Indexes; SC/24 Report Literature Format; SC/25 Three Military Standards were received for Thesaurus Rules and Conventions; SC/26 Prepa- comment, Mil-M-9868C (Amendment l), Mil-M- ration of Scientific Papers; SC/27 Identification 38748A, Mil-M-38761 (Amendment 1). Codes for Countries, Languages, Publishers, Five documents have been received for comment to Committee ISO/TC46/SCl. The USA Areas and Dates; SC/28 Guide for Referees of Journal Articles; SC/29 Publicity and Promo- delegates have each joined a Working Group of the International Standards Organization on Mi- tion; and SC/30 Identification Code for Li- crofiche, Microcopy of Technical Drawings, Mi- braries. Two meetings of the full Committee were crocopy of Newspapers and Vocabulary of Docu- mentary Reproduction. held: the first on Oct 1, 1969 in San Francisco A survey of the membership of Committee at the time of the ASIS conference, and the sec- PH5 has resulted in 22 suggestions for areas of ond scheduled for May 12, 1970 in Washington. standardization. A great deal of work is being The International Standards Organization, to carried on by the Subcommittees PH5.1, PH5.2 which 2-39 is the U.S. representative, held its and PH5.3 relating to the suggested areas. 12th plenary meeting in Stockholm, Sweden, I would be very glad to hear from the SLA October 20-25. The US. delegation was led by membership on matters regarding existing stand- Dr. Jerrold Orne, librarian of the University of ards or suggestions on the need for new stand- North Carolina and chairman of 2-39, who also ards. served as chairman of Technical Committee 46, LORETTAJ. KIERSKY and included Mrs. Henriette Avram, from the Library of Congress, Emery Koltay, director of being modified to provide six issues a pear, in- the Standard Book Numbering Agency, James L. stead of four, with an increase in subscription Wood, of Chemical Abstracts Service and vice- charges. chairman of 2-39, Daniel Melcher, publishing Discussion of the relationship between Infor- consultant, H. E. Thiess of the US. Navy De- nzrrtion Science Abstracts, and the ERIC Center partment, and Richard E. Bye of the R. R. in librarianship ant1 Information Science, which Howker Company as an observer. is now headquartered within the ASIS offices in Full report of the activities of 2-39 appears in LVashington, was discussed and it is anticipated the quarterly "News of 2-39" prepared by Mrs. that there will be further discussion about the Linda Schneider, executive assistant to Dr. Orne relative contribution which might be made by at the University of North Carolina Libraries Info,-wation Science Abstrac ts to the ERIC Cen- and alailable to those interested on request. ter and vice versa. A long-range planning committee is functioning within the context of the Board of Directors, with a mandate to identify longer term goals and aspirations. During a visit to London, in April. the writer American National Standards Institute of this report met with officers of The Library Sectional Committee on Standardization of Association and with the editor of Library and Library Supplies and Equipment, 2-85 Infor~nationScience Absttacts, published by The Library Association, in order to determine So meeting of the Committee was called this whether there might be any possible basis for re- year. The proposed "Standard for Permanent ciprocal or cooperative arrangements and rela- and Durable Library Catalog Cards" has been tionships bctween Infornzation Science Abstracts approved by the Miscellaneous Standards Board and Library and Znforrnation Science Abstracts. of ANSI and is now called "American Standard It is hoped that the Publications Officer of The 2-55.] ." L,ibrary Association may have an opportunity to DONT. HO meet with Board members of Documentation Abstracts, Inc., during a projected visit to the United States in June 1970, in order to discuss American Society for Information Science such prospects. The Board of Directors of Documentation Ab- No report receixed. stracts, Inc., has scheduled its next meeting to be held during the Special Libraries Association Documentation Abstracts, Znc. conference in Detroit, in June 1970. As a newly designated member of the Board, As a member of the Board of Documentation representing the interests of Special Libraries As- Abstracts, Inc., publisher of Information Science sociation, I can report that I have just begun to Abstracts, I attended my first Board meeting on understand the work of the Board and the pub- Mar 23, 1970. The discussion at that meeting lication program which it supports, and hope to centered upon several matters germane to the make more significant contributions to the work interests of Special Libraries Association. Per- of the Board during the months ahead. haps the most significant matter of discussion was the attraction of new organizational sponsorship for the publication in order to expand the base of subscriptions. The Special Interest Group on Information Retrieval of the Association for Zntermtional Federation of Library Computing Machinery has been invited to accept Associations (ZFLA) a role as one of the sponsoring organizations of Documentation Abstracts, Inc., and negotiations The activities of the Special Libraries Section are now being carried out within the ACM in of IFLA may be summarized here in a few order to effectuate this relationship. Negotiations words; for details, reference may be made to the have also been begun with the American Library reports and papers printed in INSPEL (Interna- Association's Information Science and Automa- tional Journal of Special Libraries). At this time, tion Division, for such potential sponsorship, the sectiou is working on a book entitled Special and the writer of this report is serving as the Libraries of the World. At its last meeting in liaison between the Board of Directors of Docu- Copenhagen, attention as concentrated on edu- mentation Abstracts, Inc., and the chairman of cation for special librarians; papers on that the Publications Committee of ISAD, in order to topic were presented by M. P. Gastfer (USSR) plan for and effect such a sponsoring role for and Dr. Giinther Reichardt (Federal Republic this large membership division of ALA. of Germany). New promotional materials have been pre- The section also serves as "holding group" pared describing Information Science Abstrctcts. (Dachorganisation) of two subsections, while a The business affairs of the organization appear third one is now being organized. The Geogra- to be in excellent condition. The editor reports phy and Map Subsection had a meeting with an increase in the number of abstracts being three highly prominent speakers; the Royal 1.i- prepared and the periodicity of publication is hrary published a "Festschrift" in honor of the group (Manuscript Maps in the Frederik den and provide background for selecting the ap- Ferntes Atlas). The group is currently engaged propriate system to meet specific needs. There in compiling a highly detailed world directory of is a Chapter near most SLA Chapters. geography and map collections. Over 10,000 attendees viewed the wares of 100 The Subsection of Astronomical and Observa- exhibitors and attended some of the 10 seminars. tory Societies Libraries has practically completed The NMA expects to hold next year's conference work on a worldwide finding list of XV and XVI in Washington, D.C. concurrently with the In- Century books. Its past activities have led to ternational Micrographic Congress (IMC). The recognition of the Subsection as a professional 1969 meeting of the IMC held in Germany at- group by the International Astronomical Union tracted participants from 28 countries. IMC and raised the prestige of its members with that meets every two years and an increased number Union. The proposed Social Science and Eco- of attendees is expected in 1971. nomics group will presumably see the light of The NMA Board of Directors approved an day in Moscow, this summer, and immediately open subscription policy for the Journal of Mi- tackle complex indexing and abstracting prob- trogmphics. Formerly it was available only to lems in these fields. members. Articles will cover many subject disci- One of your Special Representatives (Karl A. plines including library applications. Baer) has served as President of the SLS (1964- Many changes have been made in the struc- 1970). During this time he has not had any sup- ture of the NMA during the last two years. port of any kind from SLA.* SLA is a member Greater emphasis has been given in discussion of IFLA, but not a participant. By its disinterest meetings to the needs of users. A primer, or and refusal of funds, the Board has kept the basic handbook, is in process and improved fa- largest group of special librarians in the world cilities have been developed for handling users' from active participation in an important inter- questions. Other publications, such as the Guide national organization. In the long run, this pro- to Microreproduction, monographs and reprints vincial attitude will hurt nobody but SLA. of articles from the Journal or Proceedings will be made available. Seminars will be given during the year in several major cities. We are entering a new decade and one in which microfilm will serve industry, government, EDITOR'SNOTE. SLA pays $300 annual dues to libraries, publishers, art institutions and indi- IFLA. During the period referred to, the SLA vidual researchers in new ways as a tool for Board had also authorized the payment of part storing and retrieving information. We expect of travel costs of one representative (KAB) to to see a greater emphasis on approved standards IFLA meetings in several years when SLA funds in the industry. were available. I have the privilege of being a member of the NMA Board of Directors and continue to make known the needs of librarians. I would be glad National Microfilm Association to have comments and suggestions from the members at any time. The annual convention of the National Micro- LORETTAJ. KIERSKY film Association is the high point of the Associ- ation's year. This year's combined meeting and trade show was held Apr 28-May 1 in San United Nations hTon-Governmental Francisco. The theme was "Infographics." Organizations Observer The demonstrations and sessions on COM (Computer-Output-Microfilm) drew an extremely The Observer receives notices of briefing ses- large number of visitors. COM represents the sions held at the United Nations and attends joining of data processing and microfilming those of interest to the Association. This year techniques. COM has given added impetus to the Annual OPI/NGO Conference will take place advancing the use of n~icrofilm from the early on May 26-27. The Conference theme will be: archival and security storage applications to "Goals and Commitments for the '70's" and the more active scientific, business and publishing principal problems to be considered will be Dis- applications. This is a major trend in the mi- armament, Development and Discrimination. crofilm industry today. Depending upon the ori- Since the United Nations represents one of the gin and form of the information, either COM areas of legitimate concern to the Association's or camera techniques can be used for generating members, I recommend that we reaffirm our the microfilm record. The output format, role, support of it by continuing the appointment of fiche or unit, depends upon the desired applica- a Non-Governmental Organizations Observer. tion. Twenty Chapters of NMA were represented at the Convention. Chapters were first formed in the last two years. The theme set by President United States Book Exchange (USBE) George Harmon for this year is education. The Chapters expect to have programs designed to At the Twenty-Second Annual Meeting of develop awareness of various microform systems IJSBE the members learned from the staff and officers that the organization operated in 1969 USBE has available a stock of some 4,000,000 with a 754% excess of expenses over earnings, publications, most importantly periodicals in and that the increase of fees at the beginning of every discipline. This stock is fed constantly by 1970 offers only a partial and temporary answer a continued and increasing flow of shipments to the financial difficulty. from large library collections. It is a unique re- It was indicated that USBE needs to receive source of which special libraries might well take more large lequests for publications from pres- more advantage. Individual members of SLA are ent and prospective members if it is to be able urged to inform themselves about these services. to continue its speclal services. The providing of Information and materials are atailable to Chap- individual periodical volumes and issues at a ters and Divisions for use in programs and ex- low fee is made possible only by the simultane- hibits. Contact: Alice D. Ball, Executive Direc- ous proccssing of large requests and these have tor, USBE, 3335 V Street, N.E., Washington, been decreasing. USBE is facing the serious D.C. 20018. question of whether the American library community nishes its services to continue. Your twofile interests us. Our computer matches your

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ASCAB (Automatic Subject Citation Now in its fourth generation,ASCA group plans are also available. Alert) is a custom information serv- has reached a high level of sophis- Want to know more about ASCA? ice geared to your personal informa- tication. It allows you to pinpoint Just return the coupon below. tionneeds. Foi technical administra- with remarkable accuracy and effi- tors and working scientists it is an ciency-as no other service can- insurance policy-insurance that you information relevant to your work. won't miss anv-item of soecific inter- How do you write a profile? By 6S3Bmlwrrnurr ron tclrwrw Iwonwrrlar est appearing'in over 2,500 scientific asking individual questions or combi- 325 Chestnut Slreel. Phlladalphla. Pannrylvanla 19106 USA or technical journals. hations of questions. Including cited Telephone (215) 923 3300 Telex 84 5305 Cable SClNfO No lonoer need vou deoend upon reference questions, an IS1 exclusive. 132 H~ghStreet Uxbrldgs. M~ddlereil,UK hit-or-miss browsing to locate cur- Here are some examples of the Other OHICPI 10 Warhlngton. Ottawa Para. Tohya rent information that is valuable to types of questions you may include your work. (Including material pub- in your profile. You can ask for all Gentlemen' s P-90 lished in obscure or foreign journals items in current journals that cite Pleare and me lull mlormat~onon ASCA" to which you don't subscribe.) For the work of a particular author . . . ASCA gives you massive, compre- all articles citing a particular journal hensive-coverage on a totally selec- or a articular work . . . evervthino a tive basis. par!lcular abthor or organtzat'on pib- TITLE It gives you what's pertinent. lmes . . a I t~tes coma nlng asngle How does ASCA work? You simolv word, a word fragment or a combina- COMPlN" OiYlElON complete a profile specifying ih6 tion of words. Even Boolean expres- ADDRESS topics in which you're interested. sions may be used. And you can add, We then alert you each week to all or delete, questions at any time. CITY articles that fall within the precise In short. ASCA is a must for any- areas of interest defined by you. We one concerned with science. And it's Slllf ZIP also provide an easy way to obtain remarkably inexpensive considering COUNTRY TlLtPHONt the articles you want quickly and the coverage and personalized na- a 1970 lSls inexpensively. ture of the service. Economical An im~ortantnew hi-W~~CIYinlormation WE HAVE A CURE service brinpinp you : FOR OLD AGE. Up-to-date information and informed opinion 8 Peripheral vision of developments in other fields It takes just 28 days to give Insight into the meaning of new technologies, such as your worn publications a new computer-microfilm interfaces, laser recording, lease on life. One volume or video systems, and UMF (ultramicrofiche) a hundred. Old books. New 8 An "early warning system" to alert you to new trends and applications books. 8 Confidence that your micrographics knowledge is Your Heckman bindery- current trained consultant will talk NEWS COVERAGE INCLUDES: over your book preservation -fl New trends and develo~ments needs with you. In person. He 0 Products and services will also pick up your order. Systems and applications And deliver it-in 28 days. Our Emerging technologies own delivery vans and regional New companies warehouses help insure this People and associations regular "special handling" New publications service. Conventions and trade shows For all your binding needs EDITORIAL FEATURES INCLUDE: -a cure for old age, or a pre- 0 Responsible, independent, ventive care program, write or staff-written editorials phone: Authoritative guest editorials .. . - .. . - . .. . ,- - ~, 0 In-depth articleson new trends EdltorIPublrsher Management consullant: and developments former Dlrector of Research. Company profiles NCR Electronocs o~v~scon

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The Baker Library maintains a basic Core Collection The Baker Library, of titles which present overviews of business subjects and offer stimulating discussions of business and Harvard Graduate public affairs. There are 4,000 titles in the Core School of Business Collection, and 500 titles are added to it yearly. A library may place an order with Richard Abel Administration & Co. for (1) the basic Core Collection; (2) the new titles added to the Core Collection, either on the in association with Approval Plan or by a blanket order; or (3) both the basic Core Collection and the additional titles. Richard Abel We offer three acquisition methods: & Company, 1) all the books in the Collection (or all the additions). 2) only those books which you do not already have. announces a program 3) only those books in selected areas: i.e. marketing, management. to develop In addition to the actual books contained in the Collection, we offer all or any part of the appropriate and support technical processes required by your particular library. business collections Since this program will begin in October, please write Richard Abel & Co. immediately for an in libraries order form.

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Science Librarian-Female, 25, 2 years reference PLACEMENT experience in government technical library, BA in math. MLS. Desires a change, available now, no location preference. Box C-145.

"Positions Open" and "Positions Wanted" ads are Special Librarian-Male; 10 years diversified li- $1.50 per line; $4.50 minimum. Current members of brary experience including administration, SDI, SLA may place a "Positions Wanted" ad at a special computer catalogs, microforms. Wishes challeng- rote of $1.00 per line; $3.00 minimum. There is a ing position NYC-New England area. Will re- minimum charge of $10.00 for a "Market Place" ad locate for right opportunity. Box C-149. of three lines or lea; each additional line is $3.00. There are approximately 45 characters and spaces to Researcher, Designer, Teacher-Claire Schultz a line. would like consulting work while she locates new position. Reasonable rates, will travel. Line Copy for display ads must be received by the tenth Lexington, Pa. 215-822-9072. of the month preceding the month of publication; copy for line ads must be received by the fifteenth. Special Librarian-Engineering, cement manu- facture, pharmaceutical advertising experience Classified ads will not be accepted on a "run until R- knowletlge Czech & German. Seeking posi- cancelled" basis; twelve months is the maximum, un- tion NYC area. Box C-150. less renewed. -- Man-Graduate library science degree; 17 years varied experience in scientific, technical libraries, especially information research, literature searching; will work free-lance. Box C-147. POSITIONS WANTED Special Librarian-Portland. Ore. 4v2 ycars head librarian at home office of large diversified cor- Technical Literature Analyst-E.E., P.E., avail- poration, 1 year Air Force librar). overseas, 3 able in N.Y. vicinity, one day per week. Call years assistant librarian paper institute. Box C- Mr. Flartlwick at 201-GiS-0283. 146. .- . 21~ POSITIONS OPEN

Museum Librarian (Milwaukee Public Museum) -Operate an11 maintain the 70,000 volume Ref- MANAGER erence Library at the new Milwaukee Public \luseum. Render full range of professional A unique, ground floor opportunity for a li- services to the public and museum staff. Re- brarian with 1-3 years of experience in acqui- quires M1.S. 3 years of professional experience i)evontI the Master's Degree, anti United States sitions and/or management. Individual will citizenship. Skill in languages and natural sci- assume key management role in the adminis- ences desirable. Contact: City Senice Commis- tration and development of all facets of op- sion. Room 706. City Hall, 200 E. Wells St., erational procedure, including the super- Milwaukee, IVisconsin 53202 or call 276-3880, c\t. 376. vision of a growing staff. A high degree of imagination and initiative Law Librarian-llajor Baltimore law firm with will be required in analyzing, designing and 30-plus lawyers seeking law librarian to catalog, implementing new and improved systems. A organize ant1 maintain 8,000 volume lil~rarv,lc- gal form, opinion and memo files. Newly-cre- basic familiarity with EDP and Serials would atetl position offers challenging opportunity to be an asset, but not a necessity. establish substantiallv enlarged library and have complete responsibilitv for its operation If you are interested in a position of high in new offices. Excellent salary and benefits responsibility with an exciting future de- competitive with Washington, D.C. area. Appli- en dent entirely on your own drive, send cants should have a degree in Library Science, your r&sum& in strict confidence to the at- training in legal hihliography and some experience, preferably, with a law firm. Submit tention of Malcolm D. Severance, president. resume, including relevant work experience, to Neal I). Bortlen. 1400 Mercantile Trust Builtl- Turner Subscription Agency ing, Baltimore, Maryland 21202. 235 Park Avenue South Acquisitions/Catalog Librarian-Industrial concern in Northeastern Ohio seeks candidates for the position of Acquisitions/Catalog Librarian. The candidate selected will supervise the Acqui- sitions, Cataloging, Indexing, and Interlibrary I.oan Activities for the Research Center, including the development and expansion of information services to all other Divisions and Sub- Branch sidiaries of the Corporation. The candidates applying should have an interest and experiencc in the development of computerized library administrative systems. Also, candidates should be Librarian prepared for a challenging future in the development of a quick acting information facility for Polytechnic Institute of Brooklyn needs a a large corporation. librarian to administer its Long Island Grad- An hI.L,.S. Degree is required for this position uate Library in Farmingdale (supports grad- with four years' experiencc in a technical library or information center, including two years of uate and research programs in aerospace, supervisory experience in acquisitions and cata- electrophysics, industrial management and loging. other science and engineering disciplines). Salary structure and working conditions are The position offers an opportunity to perform competitive with the best. Fringe benef ts are ex- a wide variety of functions in a small, well cellent. Apply: Dean K. Little, Supervisor, In- organized branch. Reference experience nec- formation Services, Bahcock & Wilcox Company, essary. Sci-Techs knowledge desirable. MLS P.0. Box 835, Alliance, Ohio 4.1601. degree required. $815 per month to start, 4 weeks vacation. Send r6surne to: Medical Librarian-Immediate opening in a pro- gressive 860-bed general hospital in Columbus, PROFESSOR JOHN PENNINO Ohio. Located just 10 minutes from Ohio State ASSISTANT DIRECTOR OF LIBRARIES IJnilersitv and conlenient to all major hi wa\s ~'uiition requires a 5th year Library 2: ende Degree from an accredited school. A spe- ciali7ation in Medical Lbrarianship preferred. POLYTECHNIC \alary commensurate with education and experi- INSTITUTE OF BROOKLYN cnce. I.ibera1 benefit program. Contact: Earl L. SIcL.ane, Assistant Director of Personnel, River- 333 Jay Street, Brooklyn, N.Y. 11 201 siclr. Metl~otlist Hospital, 3535 Olcntangy River Road, Columbus, Ohio 43214. POSITIONS OPEN TECHNICAL Go~ernment Documents Librarian-Northern Illinois University is seeking an experienced li- INFORMATION brarian to take charge of its government tlocu- ments department. The government documents SPECIALISTS librarian is responsible for directing acquisitions, cataloging and reference services, and for super- Shell offers excellent opportunities for Tech- vising four full time staff members, including nical Information Specialists at our new 50- story, One Shell Plaza location in Houston. an assistant government documents librarian. The department is a federal depository and Responsibilities include searching, abstracting, indexing and classifying a broad spec- contzins approximately 200,000 state, federal trum of technical material from published and foreign items. The head of the department and confidential sources. These positions in- is expectcd to be familiar with 110th domestic volve contact with scientific. legal and management personnel. A reading knowledge of and foreign docunlents. The responsibilities of German, French and other languages is the position require a minirnu~nof (1) a master's helpful. degree in library science; (2) 5 years of profes- Requirements: MLS degree and BS in Chem- sional library experience; and (3) the larger part istry or Chemical Engineering with strong of this experience in the day-to-day work with background in Organic Chemistry. government documents. Minimum salary $13,- There is considerable opportunity for pro- 200 for 12 months' contract, Illinois Retirement fessional development. Also, relocation allowance, educat~onal assistance and other System benefits, academic status, one month outstanding benefits are provided. Start~ng vacation. Applicants should write to George M. salary: $9,200 to $10,500. Nenonen, Personnel I)irector, University Li- If you are interested, please send a resume braries. Northern Illinois University, DeKalh, of your training and experience. to Dr. John Illinois 601 15. Rae, Recruitment Representatwe, Depart- ment SL. Librarian-Excellent technical library has at- THE SHELL COMPANIES tractive opening for Librarian. Ability to handle Box 2099 chemical terminology essential. Located in Houston, Texas, in modern Research and De- Houston, Texas 77001 velopment Lab. Company is jointly owned by FMC Corp. and Tenneco Inc. Send all r6sumi.s in complete confidence, including salary history, to Mr.E. Gebhardt, Petro-Tex Chemical Cor- poration, P.O. Box 2584, Houston, Texas 77001. An Equal Opportunity Employer SCIENTIFIC Reference Librarian-Industrial concern seeks candidates for the position of Reference Librar- REFERENCE LIBRARIAN ian to work at the Research Center Library in Alliance, Ohio. The Library is beginning initial Opportunity to join a scientific li- operation of its computer processing and re- brary staff of 17 within a large trieval systems to provide for the Research Cen- ter and all Divisions of the Corporation. The pharmaceutical company. candidates applying should have an interest and experience in the development of computerized Duties would be to search scien- library administrative systems. Also, candidates tific literature and perform other should be prepared for a challenging future in reference functions for company a dynamic, expanding information facility of personnel. Would also evaluate major proportions. and classify material for informa- An M.L.S. Degree is desired for this position with five years of experience in a technical li- tion files, including those on drug brary or information center, including three products. years of supervisory experience; will be responsible for Reference Activity and Supervision of If you have a fifth-year library sci- Cataloging, Indexing, Acquisitions, and Micro- ence degree and a bachelor's de- filming Activities. gree or concentration in chem- Salary structure and working conditions competitive with the best. Fringe benefits are ex- istry, please send a complete re- cellent. Apply: Dean K. Little, Supervisor, In- sume and letter to: formation Services, Babcock 8i Wilcox Company, P.O. Box 835, Alliance, Ohio 44601. Personnel (Science and Medicine) ELI LlLLY AND COMPANY Librarian-$10,000-11,000. Small medical library, 230 East McCarty Street voluntary health agency, NYC area. MLS plus 5 Indianapolis, Indiana 46206 or more years experience in all phases of library management. One month vacation, TIAA retire- An Equal Opportunity Employer ment plan. RPsumP to Box C-153. POSITIONS OPEN THE MARKET PLACE

U.S. Geological Survey Library-Washington, Foreign Books and PeriodicalsSpecialty: Build- D.C., one of the outstanding geoscience libraries ing Collections. Albert J. Phiebig, Inc., Box 352, in the world, invites applications for the follow- White Plains, N.Y. 10602. ing positions: Reference Librarian, GS-9 ($9,- 881) or GS-11 ($11,905); Catalogers (2), GS-9 or Chemical Abstracts-for sale; Vols. 1-35 (1907- 11; and Exchange and Gift Librarian GS-11. 42) with first 3 Decennial Indexes. Mostly Travel and moving expenses authorized. Re- bound, excellent condition. $2500. Box C-148. quirements: Civil Service status; graduate library degree. Proficiency in one or more foreign languages. Experience or training in one or more Journal of Applied Physics-For sale: Bound of the earth sciences is required for the Refer- volumes Nos. 14-40, 1943-1969. Mint condition; ence position and is desirable for the others. blue binding, gold lettering. Best offer. Box Supervisory experience helpful. Candidates with C-151. MLS automatically qualify for GS-9; GS-11 calls for minimum of one year of experience at the GS-9 level or equivalent. Particularly interested in energetic, innovative individuals who are eager to assist in developing new programs and procedures leading to a more effective utiliza- INDEX TO ADVERTISERS tion of the Survey's collections and who are experienced enough to help carry them out. Appli- cants should submit a detailed SF 171 applica- Richard Abel & Co., Inc...... 20~ tion form, a~ailablefrom any Post Office. This is Automatech Graphics ...... 9A a career position in the competitive Federal service. Please send applications to or request fur- Biosciences Information Service .... 10~ ther information from: George H. Goodwin, Jr.. Chief Librarian, U.S. Geological Survey, Room Boorum & Pease ...... 19~ 1033, GSA Bldg., 18th & F Sts., N.W., Washing- Cover I1 ton, D.C. 20242. Phone: 202-343-3863. The Geo- R. R. Bowker Company ...... logical Survey is an equal opportunity employer. British Technology Index ...... 20~ Ebsco Subscription Services ...... 21~ The Faraday Press, Inc...... 1~ THE MARKET PLACE F. W. Faxon Co., Inc...... 19~ Franklin Square-Mayfair ...... 6A Chemical Abstracts-Vol. 42 (1942) through vol. Gale Research Company ...... Cover IV 71 (1970). Includes 4th Decennial Index (193'i- 1946). Over 270 volumes bound in black with Gaylord Bros., Inc...... 352 gold lettering. All inquiries answered. Geron-X, Box 1108, Los Altos, Calif. 94022. G. K. Hall & Co...... 5A - Harvard University Press ...... 7A Back Issue Periodicals-Scientific, Technical, Medical and Liberal Arts. Please submit want The Heckman Bindery, Inc...... 18~ lists and lists of materials for sale or exchange. Prompt replies assured. G. H. Arrow Co., 4th Institute for Scientific & Brown Sts., Philadelphia, Pa. 19123. Information ...... 16~,17~ The Magafile Co...... 21~ Information Retrieval System-Unique "Scan- Match" system selects the correct item(s) from McGraw-Hill Book Company ...... 15~ thousands. Searches with computer-like logic and precision. Complete "Starter" system only McGregor Magazine Agency ...... 10~ $4.00, "Library" sized system $35.00. each system comes with "Scan-Match" cards as well as com- Micrographics News & Views ...... 18~ plete set-up and operating instructions. Pen or typewriter only other equipment needed. Order The New York Times .... Cover 111,s~ from: DATAELOW SYS~EMSINC., 7758 Wisconsin Avenue, Bethestla, Maryland 20014. Special Libraries Association ...... 406 Stechert-Hafner, Inc...... 9.i Chem. Abstracts, 1931-61-Partially bound. Best offer. M. Sf. Farid, Rockwell Mfg. Co., 400 N. Swets & Zeitlinger ...... 2.4 Lexington Ave., Pittsburgh, Pa. 15208. United Nations Publications ...... 13.4 ICC Cases-all 330 vols., ex. cond., many never opened. $2,000.00 or offer. ICC Acts Annotated- The Vermont Printing Company ... 19~ all 20 vols. $150.00. Box C-152.

24~ tensive author alterations will be charged to the Instructions for Contributors author. Extensive alterations may also delay publication by several issues of the journal. General Information Reprints. Order blanks for reprints are sent Special Libraries publishes material on all im- with most proofs. Special arrangements can be re- portant subject areas and on all methods and made to obtain reprints of letters and book views. techniques for "Putting Knowledge to Work." New and developing areas of librarianship, information science and information technology are Manuscripts sought. Informative papers on the administration, Organize your material carefully, putting the organization and operation of special libraries and significance of your paper or a statement of the information centers are solicited. Scholarly reports problem first, and supporting details and arguments of research in librarianship, documentation, edu- second. Make sure that the significance of your cation, and information science and technology are paper will be apparent to readers outside your appropriate contributions. Bibliographies and bib- immediate field of interest. Avoid overly special- liographic essays, discussions and opinions that ized jargon. Readers will skip a paper which they are intended to be authoritative or that reflect do not understand. original research are also published. Professional For each proposed paper, one original and standards, salary information, education, recruit- three copies (in English only) should be mailed ment and public relations are other representative to the Editor, Special Libraries, 235 Park Avenue subjects for inclusion. Controversy is not shunned. South, New York 10003. The manuscript should As the official journal of the Association, Special be mailed @at in an envelope of suitable size. Libraries also publishes reports of business of the Graphic materials should be submitted with ap- Association and its subunits, as well as news of propriate cardboard backing or other stiffening its members and for its members. materials. Contributions are solicited from both members and nonmembers. All papers submitted are con- Sjyle. Follow a good general style manual. sidered for publication. Papers are accepted with The University of Chicago Press Manual of Style, the understanding that they have not been pub- the style manual of the American Institute of lished, submitted, or accepted for publication Physics, and the Style Manual for Biological Jour- elsewhere. Special Libraries employs a reviewing nals (published by the American Institute of Bio- procedure in which manuscripts are sent to three logical Sciences), among others, are appropriate. reviewers for comment. When all comments have Format. All contributions should be type- been received, authors will be notified of ac- written on white bond paper on one side only, ceptance, rejection or need for revision of their leaving 1.25 inches (or 3 cm) of space around all manuscripts. The review procedure will usually margins of standard, letter-size (8.5 x 11 inch) pa- require a minimum of six weeks. per. Double spacing must be used throughout, including the title page, tables, legends, and Types of Contributions. Three types of original references. The first page of the manuscript contributions are considered for publication: full- should carry both the first and last names of all length articles, brief reports or communications, authors, the institutions or organizations with and letters to the editor. New monographs and which the authors are affiliated, and a notation as significant report publications are considered for to which author should receive the galleys for critical review. Annotations of the periodical proofreading. All succeeding pages should carry literature as well as annotations of new mono- the last name of the first author in the upper graphs and reports are published-especially those right-hand corner and the number of the page. with particular pertinence for special libraries and Tide. Begin the title with a word useful in in- information centers. dexing and information retrieval. The title should Editing. Manuscripts are edited primarily to be as brief, specific, and descriptive as possible. improve the effectiveness of communication be- Abszract. An informative abstract of 100 words tween the author and his readers. The most im- or less must be included for full-length articles. portant goal is to eliminate ambiguities. In addi- The abstract should amplify the title but should tion, improved sentence structure often permits the not repeat the title or phrases in it. Qualifying readers to absorb salient ideas more readily. If ex- words for terms used in the title may be used. tensive editing is indicated by reviewers, with con- The abstract should be typed with double spacing sequent possibility of altered meanings, manu- on a separate sheet. scripts are returned to the author for correction Acknowledgments. Credits for financial sup- and approval before type is set. Authors are free port, for materials and technical assistance or ad- to make additional changes at this stage. vice may be cited in a section headed "Acknowl- Proofs. Authors receive galley proofs with a edgments," which should appear at the end of maximum five-day allowance for corrections. One the text. General use of footnotes in the text set of galley proofs or an equivalent is provided should be avoided. for each paper. Corrections must be marked on Illustrations. Finished artwork must be sub- the galley, not on the manuscript. At this stage mitted to Special Libraries. Follow the style in authors must keep alterations to a minimum; ex- current issues for layout and type faces in tables and figures. A table or figure should be constructed name, volume number, issue number, inclusive so as to be completely intelligible without further pagination, and date of publication. reference to the text. Lengthy tabulations of essentially similar data should be avoided. Smith, John, Jones, B. H. and Doe, Richard. Figures should be lettered in black India ink. Special Librarianship in Action. Special Li- braries. Charts drawn in India ink should be so executed 59 (no. 10): 1214-21 (Dec 1968) throughout, with no typewritten material in- References to books should be in the order: cluded. Letters and numbers appearing in figures authors, title, city, publisher, year, pagination. should be distinct and large enough so that no character will be less than 2 mm high after re- Brown, Abel. Iiifo~matio?~at Work. N.Y., duction. A line 0.4 mm wide reproduces satisfac- Abracadabra Press, 1909. 248p. torily when reduced by one-half. Graphs, charts, and photographs should be given consecutive Full-Length Articles figure numbers as they will appear in the text. Articles may range in length from about 1,000 Figure numbers and legends should not appear words to a maximum of 5,000 words (up to 20 as part of the figure, but should be typed typed double spaced manuscript pages). Provide double spaced on a separate sheet of paper. Each a title of one or two lines of up to 35 characters figure should be marked lightly on the back with plus spaces per line. the figure number, author's name, complete ad- Insert subheads at appropriate places in the text, dress, and shortened title of the paper. averaging about one subhead for each two or three For figures, the originals with three clearly manuscript pages. Keep the subheads short (up legible reproductions (to be sent to reviewers) to 35 characters plus spaces). 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References to personal let- be less than 1,000 words in length (up to 4 ters, abstracts of oral reports, and other unedited typed double spaced manuscript pages). List the material may be included. authors on the last page of the text in the form References to periodicals should be in the of a signature and include a simple mailing ad- order: authors, article title, unabbreviated journal dress. In people make news, other You get in-depth studies - ple want to know more about reproduced exactly as they appear The New York Tlmes i Not months or a year later Bul in The Tlmes - that probe the Llbrary Serv~ces/lnformation away newsmaker's background.. . put Dept. SL-13, 229 West 43d Street people and events In perspective. NewYork, N.Y. 10036 New York Times Biographical ion brngs you penetrating You get the convenience and Please enter our 1970 sub- at5 of today's newsmakers - flexibrlity of a looseleaf format. New scription to7he New York Times days after they're publ~shedIn profiles can be placed behind Biographical Edit~on.Charter Times the previous week's (they're subscription price: $64, if ordered consecutively numbered and before September 30. 1970. yone who makes news is alphabetically indexed). Or (Regular subscriptron price: $78.) ded Prominent personalities interflled in alphabetrcal order. iovvns who become overnight Pages are also easily removable mties Controversial figures for copying. bographlcal servlces may not rat all Cumulative indexes will be issued Address every four and 12 weeks - and again je new prof~lesevery week- at the end of the year. You can tt-an 1 000 a year - selected CIIY State pinpoint any profile.. . any tlme. B ZIP the prevlous week's issues

e rimes, including the Charter Subscription Offer Ordered by lay Tlmes Magazme Save nearly 20 per cent on the 1970 Biographical Edition. Charter subscription prlce: $64, if ordered before September 30, 1970. (Regular price: $78.) Two looseleaf brnders are Included without charge. ow... profiles of today's swsmakers (the notable ~dthe notorious) hile they're making news. Just Published! ENCYCLOPEDIA OF ASSOCIATIONS THOUSANDS OF REVISIONS! HUNDREDS OF BRAND-NEW ENTRIES !

For fourteen years the Encyclopedia of Associations has been the busy librarian's key to primary sources of up-to-date information on every conceivable subject. The new Sixth Edition of this indispensable reference work has been enlarged and completely revised, with changes, corrections, and/or additions in over 90% of the entries, plus over 1100 brand-new entries. Through their publications, projects. research reports. personal replies to questions, and other services, associations are a unique source of essential, timely information. The Sixth Edition of the Encyclopedia tells you precisely whom to contact for reliable facts on such pertinent subjects as ecology . . . data processing . . . women's rights . . . atomic research . . . birth control . . . civil rights . . . industrial waste . . . under- developed nations. . . lasers. . . urban problems. . . geriatrics. . . cultural exchanges. . . space exploration.

VOLUME I: NA TIONAL ORGANIZA TlONS OF THE UNITED STA TES This basic source-of-sources covers nearly 14,000 national, nonprofit membership organizations. Included in the broad coverage are selected non-membership groups; foreign groups of interest in America; U.S. local and regional groups of national interest: and citizen action goups and governmental advisory bodies concerned with specific problems. Typical entries cover seventeen vital items. including the organization's name, address, and telephone number (if supplied by organization): its purpose and objectives; name and title of chief executive; number of members; publications; and convention schedules. Organizations are grouped into nineteen categories according to their principal interests (Business, Hobbies, Social Welfare, etc.). The listing for any orsanization can be found instantly through the 30,000-item keyword1 alphabetical index, in which organizations are listed both by complete proper name and under the keyword or keywords which best identify their fields of activity. WLUME 11: GEOGRAPHIC AND EXECUTIVE INDEX This two-part index prov~destwo additional approaches to organizations and their executives: The GEOGRAPHIC section lists in state and city order the associations which are arranged in Volume I according to subject interest. The geographic index includes executive names. The EXECUTIVE section lists by surname executives mentioned in Volume I, and gives their titles and the names of their organizations. Both indexes include phone numbers (if supplied by organization): the geographic index includes addresses with zips. VOLUME 111: NEW ASSOCIATIONS AND PROJECTS New associations are of particular interest to researchers because such new groups tend to be concerned with new ideas and new problems on which they are often the only sources of current information. NAP, a quarterly supplement to Volume I, reports promptly on hundreds of such organizations during the period between editions of the basic volume. NAP listings contain all the same details'included in entries in Volume 1, plus a cumulative index In each issue. ORDER ENCYCLOPEDIA OF ASSOCIATIONS TODAY AND EXAMINE FREE FOR 30 DAYS VOLUME I: National Organizations of the U.S. $32.50 VOLUME Il: Geographic and Executive Index $20.00 VOLUME 111: New Associations and Projects $25.00/year GALE RESEARCH COMPANY BOOK TOWER DETROIT 48226