George A. Smathers www.ufl ib.ufl .edu NEWS

For the University of Florida Faculty Vol. 16 Issue 4 Spring 2006

Distance Learning & the UF Libraries: Communicating services to our off-campus users

n a recent study published in the to the UF Libraries’ services and can be We also have a UF Libraries Distance IOnline Journal of Distance Learning accessed on the UF Libraries Distance Learning brochure that will be sent out Administration, Martina Nicholas and Learning homepage. to distance learning programs before the Melba Tomeo reported that academic fall semester so they can be distributed A “Getting Started” tutorial have done a great job answering in student information packets. explains the steps to take the “challenge of providing resources Faculty who are interested in sending before having full access to and services to off-campus users in a these brochures to distance learning the UF Libraries’ services and variety of innovative ways.” Examples students, can e-mail Kathryn Kennedy at can be accessed on the UF of resources and services that academic katkenn@ufl ib.ufl .edu. Libraries Distance Learning libraries offer distance learners currently homepage. include the following: Kathryn Kennedy Another tutorial that is handy for Engineering Outreach • remote access to databases distance learners and traditional on- • e-books campus students alike is the “Remote • e-reference (phone, chat and e-mail with Logon Using EZ Proxy” tutorial, which librarians) explains how to access full-text articles Inside • e-reserves while off-campus through the online • distance education librarian databases. This tutorial can be accessed 2 Faculty-librarian • online tutorials from the UF Libraries homepage at www. collaboration ufl ib.ufl .edu, by selecting Instruction and The study also found that the same then Tutorials. 3 British women writers librarians who did a wonderful job exhibit; Cancellation list dreaming up these resources and services project did not do the best job at marketing them to distance learners. There is no point in 4 Florida history materials working hard to develop these resources if educate K-12 teachers and they are not being promoted. students Because of this, the UF Libraries have started to market distance learning 6 Head of & Imagery services in a number of different ways. Library retires The UF Libraries Distance Learning homepage has been revamped – you can 7 Carrie Newsom joins MSL; check it out at www.ufl ib.ufl .edu/ new READ poster distance. A “Getting Started” tutorial explains 8 Construction update the steps to take before having full access SP TLIGHT on faculty/librarian collaboration

t is 1595, the height of colonial Spanish European pathogens on native Americans, Irule in the New World. You are a high- 18th century Cuban social history, ranking offi cer of the Spanish admiralty, Franciscan missions in Florida and returning home to Spain after serving secular clergy in Spanish Florida. for many years as the governor of Cuba. The seminar is also an excellent place During your years of service, you have for the students to learn ‘ etiquette.’ administered vast swaths of land for the Chappell helps them become familiar with Crown, presided over numerous trials and strategies for working successfully with legal proceedings, protected the regional archive staff and teaches them techniques trade monopoly established by the Casa de Bruce Chappell and Cathleen Martyniak for taking and organizing notes. Students Contratacion, or House of Trade, worked study manuscript materials held by the practice their transcription skills on the Special and Area Studies Collections closely with the church to bring religion many manuscript materials held by the Department. to the region, and seen to the security of Special and Area Studies Collections the city of Santiago itself. You are waiting years. However, accessing the information Department of the Smathers Libraries. In for the turning of the trade winds, to allow contained within them can be a challenge. For addition to signifi cant holdings of 19th you to board the fl o t a , or treasure fl eet, one thing, handwriting styles have changed and 20th century paper manuscripts from for your journey home. Since up to one tremendously in the last 400-plus years. Also, Haiti and Cuba, the department also has quarter of the individual ships in the fl o t a abbreviations, grammar and punctuation over two million pages of Spanish colonial do not arrive safely back in Cadiz, you usage have changed dramatically as documents on microfi lm from Spain, update your last will and testament with well. Paleography is important so that Mexico and Cuba. Finally, in Europe, the local notary public, just in case. Along scholars can learn to correctly decipher the paleography is taught at most universities, with members of your immediate family, documents they are examining. while in the United States, only three servants, slaves and extensive personal universities teach it, with the University of holdings, you board a galleon that sets sail Paleography: The study and Florida being one of them. for the straits of Florida, where you reach scholarly interpretation The Center for Latin American Studies the gulf stream and are propelled east, of ancient written documents has been supportive of the seminar since towards the Azores. Luckily, the journey is its inception. The current Center Director, uneventful and you arrive home to a royal Students affi liated with the University Dr. Carmen Diana Deere, continues welcome. Before your death, you write of Florida do fi eld work examining this long tradition of close cooperation your memoirs for posterity. In addition documents at the National of between the center and the libraries. In to the autobiographical account of your Spain in Seville and , in Mexico addition to providing funding for several life, over the course of your administrative at Mexico City and at smaller, regional graduate student assistants to work at career, you have either written or been and religious archives throughout Latin the Latin American Collection (LAC), responsible for the creation of literally America. the center also supports the frequent hundreds, or possibly even thousands, Bruce Chappell, affi liate faculty of travel of Bruce Chappell to Cuba in order of documents that have fl owed into the the Center for Latin American Studies to build ties between our nations in the Archivo General de Indias, the historical and coordinator of Caribbean Collection area of cultural patrimony. Dr. Deere is document repository in Seville. Development Initiatives for the Smathers implementing a new governance structure Personal correspondence, diaries, Libraries, has been teaching “Paleography designed to increase participation by religious records, legal documents, of Historical Spanish Documents and the center’s affi liate faculty in decision- notarial records, shipping manifests, etc, Archival Research Methodology” here at making processes. Demonstrating her all contain valuable information that is of UF since 1982. This graduate level seminar ongoing commitment to work closely with interest to scholars in history, sociology, is offered every two to three years and has the libraries, she named Richard Phillips, anthropology, linguistics, botany, women’s been taken by over 150 students. They head of the LAC, as an ex ofi cio member studies, geography, natural resources and use their new found skills to decipher of the 2005-2007 Latin American Studies environment, and political science, to many hand written documents, allowing Faculty Advisory Council. name just a few. These resources have been them to gain the knowledge to write their gathered, organized, preserved and made dissertations and publish books on such Cathleen Martyniak available to researchers at archives across varied topics as the history of geopolitical Head, Preservation Dept. the old and new world for hundreds of and environmental changes, the impact of Page 2 Library News British women writers exhibition Smathers Libraries cancellation list in project

he Department of Special and Conference held in Gainesville March TArea Studies Collections is pleased 23-26. The conference keynote speaker, Dr. to present a new exhibit entitled Lynn Vallone from Texas A&M University, Smathers Libraries is beginning “(Re)Collecting British Women Writers: spoke on “Re-membering Mary, Queen a project to compile a list of $750,000 Eighteenth- and Nineteenth-Century of Scots: Girls Reading and Girls Writing worth of journals (both electronic British Women Writers in Special in Eighteenth- and Nineteenth-Century and paper) to cancel in fi scal 2007 Collections.” The exhibit features books Britain.” Nineteenth century books about should there be no increase to the from the Baldwin Library of Historical Mary, Queen of Scots are also included in library resources allocation. Children’s Literature with an emphasis on the exhibit. The exhibit is on display in the To be effective in FY 2007, these women who wrote for children, including Smathers Library Exhibit Gallery through cuts must be made before the end Kate Greenaway and Maria Edgeworth. May 21. of July. Faculty will leave campus in Curated by Cathlena Martin, a Ph.D. early May. The libraries generally John Nemmers do not hear about budget increases/ candidate in the English department, the Descriptive and decreases until late June or early July exhibit was created in conjunction with Technical Services Archivist, the 14th Annual British Women Writers Special and Area Studies Collections — too late for subject specialists to consult with faculty before making serious cuts.

Why The library resources allocation has been reduced (Legislative reductions) and then stayed relatively fl at for the past fi ve years while the cost of library materials (journals and monographs) has infl ated at a rate of about 5% per year. Legally required to stay within our budget allocation, the decrease in funds combined with infl ation makes it impossible to purchase the same number of Left: The play grammar, or, The elements journals. Journal infl ation is much of grammar explained in easy games by higher than that of monographs. Corner, Miss, 1798-1875. With no infl ux of state funds to Above: A page from a children’s book cover infl ation, there has been a illustrated by Kate Greenaway, 1848-1901. steady reduction in the number of monographs Smathers Libraries have been able to purchase over the discover the libraries’ past several years. The cuts must come from the journal portion of the best-kept little secret budget. To read the complete open letter to the faculty from Director Dale Quality pre-owned books at low prices Canelas, go to http://www.ufl ib.ufl . Convenient Location edu/notices/cancellist.html. Smathers Library (East) smathers 1st fl oor library Hours Mon-Thurs 10am-3pm Bookstore Fri 10am-2pm

Library News Page 3 Library of Florida History materials used to educate K-12 teachers and students

his summer 200 middle-school and responsible for selecting many of the on a Web site titled “Spanish Colonial Thigh-school teachers from around primary source materials used by the St. Augustine: A Resource for Teachers” the country will travel to St. Augustine teachers both during and following their (http://www.fl ahum.org/colonial). The to participate in a series of workshops participation in the workshops. Spanish, English and Latin materials entitled “Between Columbus and The Florida Humanities Council, Jamestown: Spanish St. Augustine.” This in partnership with Flagler College, the is the third year that these Landmarks of St. Augustine Historical Society and the “We call our collection the American History and Culture Workshops Historic St. Augustine Research Institute, Library of Florida History,” have been funded by the National organized and offered the fi rst of the NEH- Cusick states. “If that is the Endowment for the Humanities (NEH) funded workshops in 2004. The program name of the collection, then it’s as part of its We the People initiative, and was funded again in 2005, and a total important for the collection to once again the P.K. Yonge Library of Florida of 400 teachers participated during the have a reputation for helping History and Curator James Cusick expect to fi rst two years that the workshops were to teach Florida history and play an instrumental role in their success. offered. The workshops are available to improving knowledge of Teachers participating in the public and private school teachers and Florida history.” workshops have the opportunity to study administrators from all grade levels and important topics in Florida and U.S. disciplines, as well as to home-school history by visiting historical sites in St. teachers. Each summer, four groups of available include correspondence, Augustine, examining primary historical fi fty teachers attend weeklong workshops illustrations, accounts of warfare, runaway resources, and attending seminars and and interact with scholars and colleagues. slave notices, publications, as well as an tours given by distinguished historians, Among the historic sites toured during extensive collection of and images. archaeologists, and other scholars. Dr. the workshops are Fort Mose, America’s According to Cusick, “an early goal of this Cusick, who specializes in Florida’s fi rst legally-sanctioned free black town, program was to give teachers things they Spanish colonial period, serves as a and the Castillo de San Marcos, one of can use in the classroom that won’t impact lead scholar for the workshops and is St. Augustine’s most famous landmarks. their budget. We have lots of maps, prints, Following the seminars and tours, the records and letters in the collection that participating teachers are asked to create are out of copyright and we can give them and share lesson plans based on what they away on the Web.” have learned. The Spanish Colonial St. Augustine Given the importance of the P.K. Web site also includes a “Comparative Yonge Library to scholars researching the Timeline of General American History history of the state, the Caribbean and and Florida History, 1492 to 1823,” as well the United States, it is appropriate that as historical information specifi c to St. workshop participants use materials from Augustine. The lesson plans created by the collection both in their own learning workshop participants are organized on experiences and in the lessons that they the Web site by grade level and arranged create for their students. according to state and national curriculum “We call our collection the Library standards. Cusick worked closely with the of Florida History,” Cusick states. “If that libraries’ Center (DLC) to is the name of the collection, then it’s design and create the Web site. The DLC important for the collection to have a was responsible for converting a large reputation for helping to teach Florida portion of the original documents and history and improving knowledge of other resources to digital format and Florida history.” making them available on the Web site. The primary source materials This year, Cusick and the DLC will add contributed by the P.K. Yonge Library digital audiovisual resources for teachers and other institutions are made available as well. Page 4 Library News government and the Catholic Church, Native Americans and the Spanish mission system, race and slavery, archaeology and architecture, and the military. Joining Dr. Cusick in facilitating the workshops are current and former UF faculty including Dr. Michael Gannon, distinguished service professor emeritus; Dr. Kathleen Deagan, distinguished research curator for the Florida of Natural History; and Herschel Shepard, professor emeritus at the school of architecture. “Personally, this has been an amazing experience for me because I get to sit through these lectures and seminars along with the participants,” Cusick stated. “Also, there is a certain amount of importance in having a representative from the Department of Special and Area Studies Collections participating in these types of activities. The collections aren’t the only asset here; the people are an asset as well.” “We have a chance not only to have an view of colonial America. A number Additional information about the impact on the teaching of Florida history of teachers particularly are interested summer workshops can be found online in fourth grade within the state,” Cusick in colonial St. Augustine’s opposition at http://www.fl ahum.org/sections/ says, “but also to get the history of Florida to slavery in the neighboring British st_augustine/ or by contacting Dr. Cusick integrated into other courses and grade colonies, the experience of runaway at (352) 392-9075 x306. levels.” The workshops also are attracting slaves in Florida and the importance of John Nemmers teachers from Texas, Arizona, California Fort Mose. In addition to slavery, another Descriptive and and other states from the Spanish popular topic is the interaction between Technical Services Archivist, borderlands, as well as teachers from large Native Americans and the St. Augustine Special and Area Studies Collections northern cities with concentrations of population. children with a Spanish heritage. “To have Topics for the 2006 workshops, to be a state that was a Spanish colony for such held in June and July, include: the Spanish a long time is very useful to these teachers because their students can relate to the Spanish heritage of St. Augustine. We have a major story to tell that is broader in its signifi cance that just Florida.”

“We have a chance not only to have an impact on the teaching of Florida history in fourth grade within the state,” Cusick says, “but also to get the history of Florida integrated into other courses and grade levels.”

Founded in 1565, St. Augustine is America’s oldest permanent European settlement, predating Roanoke by 20 years, Jamestown by 42 years, and Plymouth by 55 years. As such, the city offers workshop participants a unique

Library News Page 5 Head of Map & Imagery Library retires

he Libraries celebrated the retirement used over the years by patrons both from the Sanborn insurance maps of Florida Tof Dr. HelenJane Armstrong with campus and from throughout the state has been integral to the development of a reception February 15 at the Keene While the libraries owned a few several important digital collections in the Faculty Support Center. Dr. Armstrong antique maps before that time, the PALMM Project. They include the Sanborn came to the libraries in 1973 as the fi rst donation of a private collection of Fire Insurance Company Maps of Florida map librarian when the libraries’ holdings maps of the Holy Lands gave a major at http://palmm.fcla.edu/sanborn/, of cartographic materials were relatively boost to the Map & Imagery Library’s Aerial Photography Florida at http://web. small. Under her care the Map & Imagery holdings in that area around 1997. ufl ib.ufl .edu/digital/collections/FLAP/ Library has grown to become the largest Since then Dr. Armstrong made other and World Maps at http://palmm.fcla. academic map collection in the Southeast, signifi cant acquisitions of antique maps edu/map/. and among the top fi ve academic map to support the programs in area studies In fall 2005 she collaborated in the collections in the United States. in partnership with Richard Phillips of University of Florida’s contribution to a With her fi nger ever on the pulse of the Latin American Collection, Peter joint exhibit with the Historical Museum the users of the map collection, she has Malanchuk of the Africana Collection of Southern Florida entitled “Caribbean consistently made wise and opportune and Robert Singerman of the Judaica Collage” by offering the loan of over 100 acquisitions to address their needs. Early Collection. Caribbean maps from the collection in her tenure here she acquired from Throughout her career, Dr. Armstrong and providing descriptive information the copies of the has been a strong and able advocate for about each. By providing this detailed Sanborn insurance maps of Florida cities improving service to students and faculty descriptive list to the Science & Social that recorded in detail the streets and who use maps, remote-sensing images Sciences Cataloging Unit, she enabled buildings of those cities at intervals during and other cartographic materials. I fi rst us to complete priority cataloging for the late nineteenth and early twentieth became acquainted with her when I was these valuable and fascinating maps. The centuries. She also consistently acquired cataloging atlases in the 1980’s, and have exhibit in Miami from February 24 - June prints of aerial photographs of Florida worked even more closely with her since 4, 2006 includes parts which can be seen and many digital remote sensing images. she entrusted the cataloging of sheet maps at http://www.historical-museum.org/. These collections have been very heavily to my cataloging unit in 1997. She always In the realm of map librarianship, made it clear that acquiring and cataloging Dr. Armstrong is justly revered for her resources for the Map & Imagery Library many contributions. She helped write and are very important because our user edit Cartographic Materials 2nd ed., the community deserves the very best. That essential handbook for cataloging maps, community is composed of heavy users as a member of the Anglo-American from several different UF colleges as well Cataloging Committee for Cartographic as frequent users from throughout the Materials. She published many substantive university, and indeed throughout the articles and received the Best of CCQ world. Her exemplary service doesn’t stop Award in 1999 as senior author of the when the maps are bought and cataloged, paper, “Cataloging Aerial Photographs but shines even brighter through guidance and Other Remote-Sensing Materials,” she has given to the countless classes and which is also a chapter in the book, Maps individuals who have called upon her and Related Cartographic Materials. In expertise over the years. 1993 she received the Map and Geography When the library began its program Round Table Honors Award, presented of scanning and making available valuable annually to a librarian for outstanding out-of-copyright materials through service to map librarianship. In 2000, establishment of the Digital Library when she received the annual Special Center (DLC), Dr. Armstrong was quick Libraries Association, Geography and to lend support. Her collaboration with Map Section Honors Award, the following the DLC through identifying and making comments were made by the awards available for scanning many antique committee: Dr. HelenJane Armstrong maps, aerial photographs of Florida and

Library News Page 6 “Our honoree has many specifi c good design sense. While the newest honor her for a lifetime of service to map activities to choose from, adding up to technology may attract her, she has not librarianship. continued service to the fi eld of map ignored the beauty and research value of Dr. Helen Jane Armstrong, Head, Map librarianship, from the era of lone map antiquarian maps as intellectual tools. & Imagery Library at the University of collections distanced in miles from She has published numerous articles in Florida has left a legacy in service that will colleagues, to networked, electronic professional journals, including recent continue to benefi t the entire academic collections on-line and accessible across award winners, on cataloging, particularly community for a long time. numerous boundaries … moved from the of remote sensing. She has graciously Jimmie Lundgren era of paper maps and aerial photography Science & Social Sciences to the era of vapor maps and satellite Cataloging Unit Head photography and digital imagery — not Throughout her career, to mention GIS, metadata and consortia Dr. Armstrong has been a of catalogers. Our honoree is an innovator, strong and able advocate for an administrator, an author, a mentor, improving service to students a colleague and friend. She is the fi rst and faculty who use maps, to design and install compact shelving remote-sensing images and for map cases. She is one of very few other cartographic materials. map librarians with a Ph. D. in physical geography and biotic resources. She has designed or established map libraries, taught generations of students the including the National Geographic arcanery of maps, aerial photography Society map library in Washington, D.C. and GIS. She has shared generously of her in 1963-5; Northern Illinois University time and talent with her colleagues … Map Library, DeKalb, 1965-71; and the she has led the Committee on Southern University of Florida Map Library, now Map Libraries, and in the State of Florida, the Map & Imagery Library, 1973 to promotes the use of the University of the present. She administers one of the Florida collections from the student, to the strongest map collections in the south, citizen next door to the Statehouse.” seeing that collection grow tremendously At the retirement reception colleagues over the decades, and move from paper said that she was a friend and mentor to electronic media with skill and to all of them and they were proud to

Carrie Newsom joins Marston Science Library

Carrie Newsom After her few years of experience at is a new Assistant UF, she furthered her education at The New READ poster University Librarian University of Texas at Austin, where she The Smathers Libraries are in Marston earned a Master of Science degree in continuing the READ posters series Science Library. information studies. In Austin, she worked with UF faculty and students. The She contributes under the library director, where she latest poster features Rita Smith and her knowledge to created and maintained Web pages, served John Cech. Smith is the associate the reference and on a committee responsible for the content director of the Center for Children’s collection management programs for the of the libraries Web site, trained other Literature and Culture and curator study areas of chemistry, biochemistry Web authors in library web standards and of the Baldwin Library of Historical and chemical engineering. Newsom is software use and performed qualitative Children’s Literature. Cech is the also a part of the team analysis of LIBQUAL+ comment data. director of the Center for Children’s and has taught ENC1102 courses. She is Newsom can be reached at 273-2863 or Literature and Culture, producer/host an alumnus and graduated in 2002, with carnews@ufl ib.ufl .edu of “Recess!,” English professor and a Bachelor of Science degree in botany. children’s author. Eliza Poster After college, she worked for UF professors To view the posters online go Public relations intern researching topics such as biochemistry, to http://www.ufl ib.ufl .edu/pio/ molecular biology and zoology. webpage/index.html or click on the Additionally at UF, Newsom worked with link on the libraries’ home page at an entomology professor editing the http://www.ufl ib.ufl .edu. Singing Insects of North America web site. Library News Page 7 Library West construction update

The building is in the fi nal stages of construction. Substantial completion inspection has been completed for fl oors three through six. Below are the stages of construction for each fl oor. • Sixth fl oor completed except for wiring of study carrels • Fifth fl oor completed • Fourth fl oor completed except for carrel installation • Third fl oor completed except for furniture installation • Second fl oor casework, furniture and fi nishes being installed • First fl oor casework, furniture and fi nishes being installed • Site cleanup completed and landscaping is being installed

University of Florida George A. Smathers Libraries P.O. Box 117001 Gainesville, FL 32611-7001 (352) 392-0342; Fax: (352) 392-7251 Top left: fourth fl oor carrel installation e-mail: carturn@ufl ib.ufl .edu Top right: third fl oor study tables http://www.ufl ib.ufl .edu/ps/librarynews/ Above: north elevation Is there another person in your department who would like a copy of Library News? If so, please notify us at: bhood@ufl ib.ufl .edu Library News Editorial Board Tatiana Barr George A. Smathers Libraries Barbara Gundersen P.O. Box 117001 Carol Kem Gainesville, FL 32611-7001 Kathryn Kennedy Cathleen Martyniak Marilyn Ochoa John Nemmers Missy Shoop Carol Turner Priscilla Williams Barbara Hood, Editor/Designer An equal opportunity institution Cover photo: Architecture & Fine Arts Library

Library News Page 8