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District Constitution June 2018

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District Constitution June 2018 District Constitution Issue Reason Author Issued by 3 Campsite Managers added as ex- Owen Campbell – District District Executive officio members of District Executive Commissioner 4 Revisions to align with POR and add Jeff Shaw (District Chair) District Executive Deputy District Commissioner as ex- Owen Campbell (District officio member of District Executive Commissioner) 5 Clarified election procedure Jeff Shaw (District Chair) District Executive Updates to District Team membership 6 Updates to District Team Jeff Shaw (District Chair) District Executive Membership, voting clarification and POR / Charity Commission updates Mersey Weaver Scout District, Charity Number 1145482 District Constitution, Issue 6 Page 1 of 9 The District Executive Committee “The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment.” Members of the District Executive are advised to familiarise themselves with Chapter 4 of Policy, Organisation and Rules (POR). The following represents the established Constitution for the Mersey Weaver Scout District following the ideal constitution given in POR Rule 4.25 Section POR Reference 1 Introduction a. Wherever mentioned in this document, ‘The District’ and ‘The Scout District’ shall both mean Mersey Weaver Scout District b. All elected and constitutional bodies within the District should have, as full 4.25(c) voting members, at least two young people between the age of 18 and 25 years old. c. This policy as a matter of good practice, should also be applied to any ad 4.25(d) hoc, short or long term working groups or committees 2 The District Scout Council a. The District Scout Council is the electoral body that supports Scouting in the 4.25(e)(i) District. It is the body to which the District Executive Committee is accountable Mersey Weaver Scout District, Charity Number 1145482 District Constitution, Issue 25, June 2018 Page 2 of 9 Section POR Reference b. Membership of the District Scout Council is open to: 4.25(e)(ii) • Commissioners; • Scouters; • Administrators; • Section Assistants; • Skills Instructors; • Advisers; • All Explorer Scouts; • District Scout Network • Chair of the Troop Leadership Forums in the District; • Members and Associate Members of the Movement registered in the District and including Members of District Scout Active Support Units; • All parents of Explorer Scouts; • Persons elected or reselected annually by the District Scout Council on the recommendation of the District Commissioner and the District Executive Committee; The County Commissioner and County Chair are ex officio members of the District Scout Council c. Membership of the District Scout Council ceases upon: 4.25.(e)(iii) i. The resignation of the member; ii. The dissolution of the Council; iii. The termination of membership by Headquarters following a recommendation by the County Executive Committee d. The District Scout Council must hold an Annual General Meeting within six 4.25.(e)(iv) months of the financial year-end to: i. Receive and consider the Annual Report of the District Executive Committee, including the annual statement of accounts; ii. Approve the District Commissioner’s nomination of the District Chair and nominated members of the District Executive Committee; iii. Elect a District Secretary; iv. Elect a District Treasurer; v. Elect certain members of the District Executive Committee; vi. Elect representatives of the District to the County Scout Council in vii accordance with the County's Constitution; Appoint an auditor or independent examiner or scrutineer as required Mersey Weaver Scout District, Charity Number 1145482 District Constitution, Issue 25, June 2018 Page 3 of 9 Section POR Reference 3 The District Executive Committee a. The District Executive Committee exists to support the District 4.25(f)(i) Commissioner in meeting the responsibilities of the appointment and to provide support for Scout Groups and Explorer Scout Units in the District. b. The District Executive Committee consists of: Ex-officio members • The District Chair. • The District Commissioner. • The District Secretary. • The District Treasurer. • The District Scout Network Commissioner. • The District Explorer Scout Commissioner. • The District Youth Commissioner • The Activity Centre Manager for Queen Charlotte's Wood Campsite. • The Activity Centre Manager for the Clogwyn Centre. Nominated members • Persons nominated by the District Commissioner. • The nominations must be approved at the District Annual General Meeting. • Persons nominated need not be members of the District Scout Council and their number must not exceed that of the elected members Mersey Weaver Scout District, Charity Number 1145482 District Constitution, Issue 25, June 2018 Page 4 of 9 Section POR Reference Elected members • In addition to the District Secretary and District Treasurer, up to 6 persons are to be elected at the District Annual General Meeting, to serve for a period not exceeding five years, subject to re-election annually. It is the District Executive’s desire that included within these 6 persons will be a minimum of two young people between the ages of 18 and 25 years old. (During a contested election the young people’s votes will be counted first; the two young people with the most votes will be appointed to the Executive. The votes for the remaining candidates (including any young people not already appointed) will be counted and the candidates with the most votes will be appointed on to the Executive up to a maximum of 6 persons, including the appointed young people) • If a vote is required each member present will have up to FOUR votes • In the event of insufficient candidates to meet the minimum number of elected members, the District Scout Council may by special resolution re-elect a member who has completed five years, for up to one further period of one year. Those elected members who have served a full five or six-year term must retire from the committee for a period of at least one year. • In exceptional circumstances when it has proved impossible to fill an essential role, for example Treasurer, an individual’s participation can be extended beyond six years Co-opted members • Persons co-opted annually by the District Executive Committee. • The number of co-opted members must not exceed the number of members who may be elected Right of Attendance • The County Commissioner and the County Chair have the right of attendance at meetings of the District Executive Committee c. The District Executive Committee may establish any sub-committees that it 4.25(f)(iii) deems necessary. Sub-committees consist of members nominated by the Executive Committee d. The District Commissioner and the District Chair will be ex officio members 4.25(f)(iv) of any sub-Committee of the District Executive Committee. e. Any fund-raising committee must include at least two members of the 4.25(f)(v) District Executive Committee, in addition to the ex officio members. No Section Leader or Assistant Leader should serve on such a fund-raising sub- committee. f. The Scout District is an educational charity. Members of the District 4.25(f)(vi) Executive Committee are the charity trustees of the District. Mersey Weaver Scout District, Charity Number 1145482 District Constitution, Issue 25, June 2018 Page 5 of 9 Section POR Reference g. Only persons aged 18 and over may be full voting members of the District 4.25(f)(vii) Executive Committee because of their status as charity trustees h. Certain people are disqualified from being charity trustees by virtue of the 4.25(f)(viii) Charities Acts i. Charity trustees are responsible for complying with all the legislation 4.25(f)(ix) applicable to charities j. The District is registered as a charity and the District Executive Committee is 4.25(f)(x) required to make an annual return to the Charity Commission k. The District Executive Committee is responsible for: 4.25(f)(xi) • Promoting the development of Scouting in the District and arranging for harmonious co-operation with other organisations; • The raising of funds and the administration of the District’s finance and property, including Explorer Scout Units; • Appointing a District Appointments Advisory Committee, Appointments Chair and Appointments Secretary as per POR: The Appointments Process; • Appointing other sub-committees and their Chairs as the Executive Committee may require; • Supervising the administration of Groups, particularly in relation to finance and the trusteeship of property; • Attending to District administration, particularly: o Matters relating to Leader, Manager and Supporter appointments; o The appointment of Section Assistants and Skills Instructors, Administrators and Advisers; o Registrations, membership of the Movement o The presentation of an Annual Report and annual statement of accounts to the Annual General Meeting of the District Scout Council Mersey Weaver Scout District, Charity Number 1145482 District Constitution, Issue 25, June 2018 Page 6 of 9 Section POR Reference 4 The District Appointments Advisory Committee The District Appointments Advisory Committee is a mandatory Committee POR: The of the District; and operates in accordance with POR: The Appointment Appointme Process; which provides the rules for the appointing of adults in Scouting. nts Process The rules form part of Policy, Organisation and Rules and must be adhered to 5 The District Team Meeting a. The District Team, comprises of: 4.25(h)(i) o District Commissioner o Deputy District Commissioner(s)
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