Table of Contents
LIST OF ANNEXES ...... 2
LIST OF TABLES AND FIGURE...... 2
ACRONYMS AND ABBREVIATIONS ...... 3
I. EXECUTIVE SUMMARY ...... 4
II. SUMMARY OF PROGRESS TOWARD PERFORMANCE INDICATORS ...... 5
III. TECHNICAL PROGRAMS PROGRESS ...... 8
Intermediate Result 1: Local governance strengthened in delivering OSY services ...... 8
Intermediate Result 2 (IR2): OSY Engagement for Community Development Increased ...... 14
IV. MONITORING AND EVALUATION ...... 18
V. COMMUNICATIONS AND OUTREACH ...... 19
VI. PARTNERSHIPS ...... 20
VII. FINANCE AND SUB-GRANT MANAGEMENT ...... 21
VIII. ADMINISTRATION AND OPERATIONS SUPPORT ...... 23
IX. LOOK-AHEAD TO NEXT QUARTER ...... 25
Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
List of Annexes
Annex 1: MYDev Quarterly Accomplishments Annex 2: Year 4 Schedule of Activities Annex 3: Results of OSYDA Capacity Assessment Annex 4: List of Youth Development Grant Activities by Site Annex 5: Weekly Highlights and Monthly Updates Annex 6: Impact Assessment presentation Annex 7: MinDA presentation Annex 8: List of Community Service Projects Conducted
List of Tables and Figure Table 1. Intermediate Results 1: Local Governance Strengthened in Delivering OSY Services ...... 5 Table 2. Intermediate Results 2: Out-of-School Youth Engagement for Community Development Increased ...... 6 Table 3. MYDev Expenditures Summary as of December 2016 ...... 21 Table 4. MYDev Ongoing Grants ...... 22 Table 5. New Grants for Awarding ...... 23
Figure 1. Total OSY Reached ...... 4 Figure 2. MYDev Reach per Site ...... 7 Figure 3. Gender Distribution of OSY Accomplishments, as of Dec. 2016 ...... 8 Figure 4. OSYDA Capacity Building Dimensions ...... 9 Figure 5. Available Funds for Youth Development Grants ...... 17
Implemented by Education Development Center Inc. (EDC) 2 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Acronyms and Abbreviations
A&E Accreditation and Equivalency ABL Assessment of Basic Literacy ADM Alternative Delivery Mode ALS Alternative Learning System AMP All Mindanao Programs BLP Basic Literacy Program CAT Capacity Assessment Tool CREST Climate Resilience in Water Stressed Communities CSWDO City Social Welfare and Development Office DA Department of Agriculture DAF-ARMM Department of Agriculture and Fisheries-Autonomous Region in Muslim Mindanao DALSC District ALS Coordinator DAP Development Assets Profile DepED Department of Education DILG Department of Interior and Local Government DOLE Department of Labor and Employment DSWD Department of Social Welfare and Development DTI Department of Trade and Industry EDC Education Development Center, Inc. FLT Functional Literacy Test IM Instructional Manager IMPDTT Instructional Manager Professional Development Tracking Tool IR Intermediate Result LGU Local Government Unit MPDC Municipal Planning and Development Coordinator MT Mobile Teachers NC National Certificate NFI Nagdilaab Foundation Inc. OSY Out-of-School Youth OSYDA Out-of-School Youth Development Alliance PESO Public Employment Service Office PWD Persons with Disability RFA Request for Application SB Sangguniang Bayan SEAMEO- South East Asian Ministers of Education Organization Regional Center for INNOTECH Educational Innovation and Technology TESDA Technical Education and Skills Development Authority USAID United States Agency for International Development USG United States Government YDC Youth Development Coordinator YDS Youth Development Specialist YPS Youth Perception Survey ZPST Zamboanga Peninsula School of Technology
Implemented by Education Development Center Inc. (EDC) 3 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
I. EXECUTIVE SUMMARY
Education Development Center (EDC) is pleased to submit the Mindanao Youth for Development (MYDev) Program’s Quarterly Progress Report (QPR) covering the period October 1, 2016 – December 31, 2016 (Q1 FY17). The following report documents learning, accomplishments and challenges for this reporting period. This first quarter of Year 4 focuses on improving the quality of the interventions and tools, documentation of learning outcomes and developing strategies for sharing lessons learned and improved tools. This quarter’s highlight accomplishments included the following: Figure 1. Total OSY Reached MYDev completed the first impact evaluation and found that 66.7% of the youth improved perceptions as of Dec. 2016 of community and government, 68.9% of youth improved life skills, work readiness and leadership skills and 32% of youth gained new or better employment.
MYDev has reached 17,649 out-of-school youth, representing 93% of the 19,000 Life-of- Project target.
979 new OSY Learners enrolled in Technical Skills Training raising the total cumulative enrollment to 14,086 (369 females and 610 males).
133 new OSY Learners enrolled in Basic Education Programs: This quarter, new learners enrolled in Alternative Learning System (ALS) programs bringing the life of project accomplishments to 3,563 OSYs.
325 OSY trained on MYDev’s life skills curriculum for work readiness and civic engagement: raising the cumulative total to 13,462 OSYs.
7 Youth Development Grants awarded and activities taking place: Of the thirty-one (31) proposals approved in the previous quarter, twenty-two (22) have received counterpart funds from OSYDAs. Seven (7) have received MYDev funding, sixteen (16) organizations will receive MYDev funds in January and eight (8) organizations will receive funds in February.
Private Sector Study finalized and OSYDA Research conducted. MYDev’s partner, SEAMEO- INNOTECH continued the documentation and learning research. Printed reports for both areas of research will be presented at a learning dissemination event in February 2017.
Completed the life skills curriculum package which now includes a revised facilitators guide, participant handbook and end of module assessments: These materials further improve life skills teaching and learning processes.
Finalized the life skills credentialing assessment guide, training materials and scheduled trainings: EDC’s technical team with support of MYDev’s Youth Development Specialists and Coordinators adapted EDC’s recognized credential assessment to the Mindanao context. MYDev will begin training staff to conduct the assessments for the out-of-school youth who will be completing the program in FY17.
Implemented by Education Development Center Inc. (EDC) 4 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Completed the final round of grants to training service providers in seven of the eight areas, reaching the target OSY training by June 2017: The final agreement will be awarded in FY17 Q2.
II. SUMMARY OF PROGRESS TOWARD PERFORMANCE INDICATORS
MYDev is contributing to the following Intermediate Results, in accordance with its approved M&E Plan: IR1: Local Governance Strengthened in Delivering OSY Services IR2: Out-of-School Youth Engagement for Community Development Increased
The following tables show the progress of the indicators during the period of October to December 2016. The annual and life-of-project accomplishments based on the targets indicated in MYDev’s Annual Implementation Plan for FY 2017 (October 2016 to September 2017). Table 1. Intermediate Results 1: Local Governance Strengthened in Delivering OSY Services Code Performance Indicators M&E Targets1 FY 2017 LoP Accomplishments Accomplishments Life of FY17 Oct- FY 17 % Total % Program (AIP) Dec Total 2016 Intermediate Results 1 - Local Governance Strengthened in Delivering OSY Services
1.1 OSYDA with increased/ improved 6 0 - - 8 133% capacity in delivering OSY services. 1.2 OSYDA with an increase in counterpart 6 0 - - 8 133% resources for OSY programs. (10%) 1.3 OSYDA established and trained with 8 82 - - 8 100% support from MYDev. 1.4 OSY Development Plans created and 8 8* - - 8 100% updated with inputs from OSY. 1.5 OSYDA using the Report Card System to 8 8* - - 8 100% measure the progress of OSY service delivery. 1.6 Number of education administrators who 125 25 - - 118 94% complete professional USG assisted 3 development activities. female 80
male 38 1.7 Teachers/educators/teaching assistants 175 4 - - 172 98% successfully trained. female 128 male 44
1.8 ALS Instructional Managers (IMs) with 75% 75% - - 61% 61% improved ALS competencies female 55%
male 45% 1.9 TESDA, TESDA-certified and other skills 16 0 - - 0% 19 119% training providers trained on life skills,
1 M&E Targets in this report are based on the recently updated M&E plan. 2 Target for Indicators 1.3, 1.4 and 1.5 are recurring targets representing continuing capacity building activities based on OSYDA plans and report cards. 3 Indicator 1.6 was redefined based on the new FACTS definition of ES.1-12. The targets and actual accomplishments are is different from the FY16 annual report. This new definition and targets will be used in the succeeding FY2017 project reports.
Implemented by Education Development Center Inc. (EDC) 5 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
work readiness skills and entrepreneurship training materials.
Accomplishments on Partner Organizations. The above table shows the progress on the IR1 indicators that describe the outputs and outcomes of MYDev’s capacity building of its partner organizations. Activities supporting the Out-of-School Development Alliance (OSYDAs) continue, and results will be reported at the end of the year. During the quarter, MYDev sustained its regular meetings and coordination activities with the alliances to continue the delivery of quality services to out- of-school youths. With regards to indicators 1.6 – 1.8, FY17 activities supporting these results are scheduled for Q3 and Q4, results will be reflected in future reports. In addition, the above table also shows adjusted targets on indicators 1.6 and 1.7 based on the revised M&E plan. Table 2. Intermediate Results 2: Out-of-School Youth Engagement for Community Development Increased Code Performance Indicators M&E Targets4 FY 2017 LoP Accomplishments Accomplishments Life of FY17 Oct- FY 17 % Total % Program (AIP) Dec Total 2016 Intermediate Results 2 – Out-of-School Youth Engagement for Community Development Increased 2.1 Targeted OSY with improved perceptions 50% 50% - - - 66.7% 66.7% of community and government. 2.2 OSY groups actively involved in 64 31 - - - 33 51% implementing community service projects. 2.3 OSY receiving new or better 2400 799 - - - 1,601 67% employment/livelihood. 2.4 Increase in the Functional Literacy Test 10% 10% - - - 28% 28% (FLT) or alternative test. 2.5 OSY with improved life, work readiness 60% 60% - - - 69.8% 69.8% and leadership skills for civic engagement. 2.6 OSY with accredited certification by 96005 697 344 344 49% 9,247 96% TESDA and / or certificates of completion from other training providers for market driven skills not yet offered by TESDA. female 158 158 4,091 male 186 186 5,156 2.7 Learners enrolled in secondary schools or 4000 570 133 133 23% 3,563 89% equivalent non-school based settings (ALS). female 50 50 1,391 male 83 83 2,172 2.8 OSY completing ALS training 3000 900 0 0 2,303 77% female 0 0 913 male 0 0 1,390 2.9 OSY enrolled in skills and workforce 15000 4850 979 979 20% 14,086 94% development training female 369 369 5,777 male 610 610 8,309
4 M&E Targets in this report are based on the recently updated M&E plan. 5 Indicator 2.6 LoP Target is based on the revised/adjusted targets on certification in the newly updated M&E plan.
Implemented by Education Development Center Inc. (EDC) 6 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
2.10 Number of OSY completing skills and 12000 3880 325 325 8% 11,159 93% workforce development training female 151 151 4,743 male 174 174 6,416 2.11 Number of youth at risk of violence 15,000 1,863 325 325 17% 13,462 90% trained in social or leadership skills6 female 151 151 5,656 male 174 174 7,806 2.12 Percentage of female participants in USG- 40% 40% 0 0 0 41% 41% assisted programs designed to increase access to productive economic resources (assets, credit, income or employment) (40% of indicator 2.3)7
Accomplishments on Out-of-School Youth. The above table shows the progress towards the IR2 targets based on the revised MYDev M&E plan. This includes the two additional indicators (2.11 & 2.12) as well as the adjusted targets for indicator 2.1 and 2.6. An additional 1,112 (ALS – 133 and Skills – 979) OSY enrolled during the period. To date, MYDev has reached 17,649 or 93% of the 19,000 Life-of-Project target OSY. Figure 2 shows the distribution of this total reach by site. ALS Enrollment and Completion (Indicators 2.7 and 2.8): An additional 133 OSY enrolled in the ALS program during the period. There are no completers for this quarter as ALS sessions are still ongoing. As of December 3,563 OSY enrolled in MYDev’s ALS program, 65% are graduates and 26% are non- completers. A total of 340 OSY are currently attending the ALS sessions.
Figure 2. MYDev Reach per Site
Skills Trainings Enrollment, Completion and Certification: During the quarter, 979 OSY enrolled in MYDev’s livelihood skills trainings (2.9) To date, MYDev has trained a total of 14,086 OSY
6 Indicators 2.11 is a new indicator based on the new USAID FACTS; Indicators 2.11 – is based on the total completers for ALS and Skills Trainings. This is derived from the sum of Indicators 2.7 and 2.9. 7 Indicator 2.12 is a new indicator. The target is based on EDC’s usual gender disaggregation targeting in the Philippines. The actual accomplishment is based on the gender disaggregation % of the accomplishment in Indicator 2.7 and 2.9.
Implemented by Education Development Center Inc. (EDC) 7 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016 or 93% of the LoP target. During the period, 325of the enrollees completed the trainings (2.10) and an additional 344 OSYs received skills competencies certification (2.6).
Gender Reach. Figure 3: Gender Distribution of MYDev’s OSY Accomplishments shows that about 40% of youth participating and completing ALS as well as skills training programs were female.
Figure 3. Gender Distribution of OSY Accomplishments, as of Dec. 2016
The IR2 outcomes indicators 2.1 to 2.5 and 2.12 are not yet expected to show progress during the quarter.
III. TECHNICAL PROGRAMS PROGRESS
This section provides a description of key activities, challenges, and actions taken to address challenges. Accomplishments are aligned to key tasks outlined in MYDev’s Year 4 Annual Implementation Plan. To date, MYDev has exceed the targets for six indicators to strengthening local governance, with plans to reach the additional three targets by the end of FY17. In addition, technical programs will reach 100% of target number of youth enrolled and trained across all project sites, meeting or exceeding the targets for IR2. The program is focused on deepening sustainability efforts and developing scalability opportunities. Intermediate Result 1: Local governance strengthened in delivering OSY services
As outlined in the FY17 Annual Implementation Plan, MYDev identified three key tasks and specific activities to strengthen the effectiveness and sustainability of OSYDAs across the eight projects sites (see Annex 2: Schedule of Year 4 Activities). In FY17 Q1, the MYDev team focused on the following tasks and activities with the related responses.
Implemented by Education Development Center Inc. (EDC) 8 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Task 1: Institutionalization of OSYDAs as OSY program delivery mechanism within LGUs.
During Q1 the MYDev team worked towards success in activities 1.1, 1.2 and 1.3. Activities 1.4 Figure 4. OSYDA Capacity Building Dimensions and 1.5 are scheduled for Q3 and Q4. Activity 1.1: Youth-inclusive activities to strengthen OSYDAs structure and systems. Activities in this task focus on the application of the report card system, generating resources, networking and advocating youth issues to the wider community.
The OSYDAs reviewed their capacity in September 2016 and identified key areas for organizational capacity improvements as well as strategic directions and priority programs for OSY development (See Annex 3: Capacity Assessment Results). To continuously strengthen internal governance, OSYDAs met regularly with MYDev representation and support to focus on their selected priorities.
Also during the quarter, OSYDAs generated a range of complementary training support and post-training assistance for OSY. These include: OSYDAs across eight sites have a combined counterpart fund of P1.6 million for Youth Development Grants that benefit 26 OSY groups. Parang OSYDA conducted employment screening and coaching of training completers to boost their chances of getting employed Isabela City OSYDA, through the Department of Social Welfare and Development (DSWD), accepted 50 MYDev OSYs as part of DSWD’s Government Internship Program. The OSYs received a salary of P300 per day for 20 days by serving as assistants in Day Care Centers in the barangays. The Isabela City OSYDA also forged a partnership with Max Printing Services for supplies and technical support for the OSY groups of Menzi and Dona Ramona
Activity 1.2: Reconstitute and equip the OSYDAs and youth leaders, and re-engage with stakeholders in areas with new LGU leaderships, specifically in Marawi City and Jolo, Sulu. As expected in the MYDev program design, local government leadership often changes and there may be a need for additional MYDev staff support to engage and brief new elected officers,
Implemented by Education Development Center Inc. (EDC) 9 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016 new government agencies representatives and other new OSYDA members. Marawi City and Jolo are two areas which are facing this challenge. MYDev technical staff began orienting new participants, identifying key OSYDA champions and providing support to promote the sustainability of the OSYDA. The MYDev Youth Development Coordinator for Marawi City together with OSYDA members discussed the purpose and goals of the OSYDA with new LGU officials. MYDev will organize a formal project orientation to the Mayor and key LGU officials in January 2017 to secure their commitment to reconstitute the OSYDA and support for plans and programs for OSY in the city. Jolo’s OSYDA gained new members including DILG represented by Mr. Zaide Pasil, and barangay chairperson Rigduan Undug representing the Atty. Majul U. Gandamra, Marawi City Mayor, meets BLGUs. Invitation to the Provincial with MYDev staff during an activity on Nov. 9, 2016. Government is still pending. DPWH’s membership is still to be confirmed by its head of agency. Finally, Zamboanga City Youth Development Coordinator engaged the new City Council Education Committee Chairman Hon. Rodolfo Bayot about the activities and successes of the MYDev program.
Activity 1.3: Fostering an enabling environment through local legislation and formal agreements. This quarter, the MDev team focused on facilitating the institutionalization of OSYDAs within the local government system as a sustainable structure for OSY program delivery, learning from the good practices or models of sustainability strategies of more functional OSYDAs. Although all OSYDAs continue to pursue activities to formalize their activities three OSYDAs made significant progress as described below:
Zamboanga City OSYDA passed Resolution No. OSY-09-01, which requests the Mayor Hon. Maria Isabelle Climaco-Salazar and the members of the City Council to facilitate the creation of the Youth Development Council and the establishment of the Youth Development Office and providing funds thereof as per Republic Act No. 10742 otherwise known as the “Sangguniang Kabataan Reform Act of 2015”. In addition, OSYDA members reiterated their commitment to be active partners by taking an oath led by Mayor Beng Climaco-Salazar on November 15th. The OSYDA expressed to perform better as an organization and function even after MYDev’s project life. As part of its sustainability measures, the OSYDA designated a member-agency, the National Youth Commission, to serve as secretariat. Cotabato City OSYDA established a technical working group to draft a Youth Code based on input from out-of-school youth and community members. The technical working group has held three meetings and a youth forum (October 27th) to hear issues and concerns of the young people. The OSYDA has scheduled a 3-day workshop to draft the code and plans to secure the approval of the city council within the year.
Implemented by Education Development Center Inc. (EDC) 10 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Lamitan City: The city LGU included in its Annual Investment Plan a number of programs and projects geared towards OSY development. Among the priority programs and projects are increased allocation for scholarship program (Php. 1,000,000.00), Summer Program for the Employment of Student ( Php. 100,000.00), construction of training center (OSY multi-purpose center) Php. 1,500,000.00 and operationalization of OSYDA (Php. 50,000.00).
Task 2: Develop Youth as Champions for Community Development MYDev and the OSYDA recognize the potential in many of the out-of-school youth to be strong effective leaders. During Q1, MYDev team identified five activities to support the youth leaders to reach their potential to advocate for youth education, training, employment and livelihood concerns and to communicate related youth priorities with OSYDA leadership, community and other youth. Activities 2.1 through 2.4 are described below with activity 2.5 beginning in Q2.
Activity 2.1: Capacitate OSY leaders to generate support for youth engagement Technical working group meeting of Cotabato City OSYDA on activities: Strategies and approaches include December 1, 2016 to discuss the steps in crafting the city’s youth code. linking youth networks via social media; conducting OSY-led barangay based training to deepen and broaden OSY awareness about OSYDA and local initiatives; . support meaningful community service projects involving community members and activities that promote peace building and foster strong youth and community connectedness. Below are the accomplishments during the quarter:
Zamboanga City: Over 100 MYDev completers actively participated in the Mindanao Week of Peace celebration, particularly in the Regional Youth Peace Forum, Grand Opening Peace Parade, Mural Peace Painting, Campaign for a community free from violence against women and children and Peace Festival. On October 21st, over 40 MYDev completers participated in the “Festival de Las Jovenes”, a talent showcase. Isabela City OSY leaders participated in two Peace Camp activities held in Zamboanga and in Basilan. Isabela City MYDev youth also participated in the one-day Children and Youth Peace Assembly. In addition, during the 3rd week of December 2016, MYDev’s YDC facilitated a meeting-with youth leaders to empower the OSY network and plan more community service- oriented activities. Lamitan City Youth Network members hosted an event to educate out of school and in-school youth on adolescent reproductive health. This event was held on December 12, 2016 with fifty (50) youth participating. The activity was implemented in partnership with MindaHealth who provided health personnel as resource speakers. The event was supported with resources mobilized by youth leaders, including: Php. 6,000.00 in financial support from the Vice-Mayor’s Office, Hon. Rima H. Hassan and Dra. Arlyn Jawad-Jumoad; transportation for the youth provided by the BLGUs of Tumakid and Baungus, and venue and other logistics support by the BLGU of Brgy. Ulame.
Implemented by Education Development Center Inc. (EDC) 11 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Also in Lamitan City, Nagdilaab Foundation Inc. invited several MYDev OSY leaders to attend activities that marked the observance of Mindanao Week of Peace. Twenty (26) MYDev youth leaders were chosen to participate in training in leadership, peacebuilding, conflict resolution and peace advocacy for the A3B Peace Project. Three (3) MYDev OSY leaders attended the Regional Youth Peace Forum conducted on November 17-19, 2016 in Zamboanga City and six (6) participated in the Youth Peace Camp Benjie Peralta, MYDev completer in Lamitan City, conducted from November 18-20, 2016 in leads a group of youth in coming up with their creative presentation during the Mindanao Week Maluso Municipality. Finally, one of the OSYDA of Peace celebration which started on Nov. 15, members, Isabela Foundation Inc. invited four (4) 2016. MYDev youth leaders to participate in its Peer Facilitators Training held October 27 – 19, 2016.
Jolo, Sulu OSY representatives have also been active. Youth leaders host a regular radio program with DXMM, and continue to actively manage the Facebook page of MYDev Youth Jolo. They also conducted a leadership training workshop on Dec. 19, 2016 for officers of all training groups. Indanan, Sulu MYDev youth representatives led the Municipal Clean-Up drive during the week- long Municipal Founding Anniversary celebration last November 2016. The Marawi City EMS NC II Batch 2 and Healthcare Services conducted a medical mission entitled “House to House Free Blood Pressure Check-up” to four barangays in Marawi City on October 19, 2016, benefiting about 150 people.
Activity 2.2: Equip MYDev leaders with basic tools for managing youth network activities. The OSY networks have been working together with the OSYDA to plan and Led by the OSY network, young people plant trees as implement their community service activities a way of protecting Mt. Muppo in Marawi City. The activity was held on Oct. 22, 2016. including those supported by the Youth Development Grants.
A training of OSY leaders on documentation and sharing of results of OSY network activities will take place in February and March 2017.
Implemented by Education Development Center Inc. (EDC) 12 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Activity 2.3: Facilitate meetings to discuss OSY priority needs and concerns. The MYDev YDCs continue to support the youth leaders by facilitating quarterly meetings along with special meetings to plan specific activities. Meetings were held in Zamboanga City, Lamitan City, Jolo, and Cotabato City. The most active group this quarter was Jolo where the newly elected Mayor participated in OSY monthly meeting, conducted during the last week of the month, to discuss OSY needs and concerns as input for the OSYDA action Members of Moncado Kadingilan Young Entrepreneurs plan. Association running a digital shirt printing in Marawi City. The group is a MYDev’s Youth Development Grants recipient. Activity 2.4: Facilitate out-of-school youth access to entrepreneurship and civic engagement activities. This quarter MYDev youth from four cities engaged in meaningful civic engagement activities, as follows: One hundred thirteen (113) MYDev youth from three sites, participation in the Peace Caravan from Isabela City to Lamitan City on December 2, 2016. This was in direct response to the OSYDA’s suggestions to encourage MYDev youth to directly engage in civic activities to promote peace and stability in the region. In addition, one MYDev Youth representative, Edmar Bejillera, was selected to participate in the Youth Peace Camp in Sinunuc, Zamboanga City and six (6) OSY leaders participated in the Youth Peace Camp in Maluso, Basilan.
Eight (8) MYDev leaders presented the views of the out-of-school youth at the Basilan Young Leaders Program province- wide consultation on issues confronting the youth sector. The consultation was held last November 9, 2016. In Parang and Cotabato City, four (4) MYDev leaders participated in NYC’s Regional Consultation Workshop on October 10, 2016 and six (6) OSY leaders participated in the Mindanao Child Protection Youth Camp (MCPN) on October 18-19, 2016. These valuable presentations for MYDev youth leader are new avenues for out-of-school youth to express themselves in public forums. They also demonstrate the MYDev leaders new skills with regards to confidence, leadership and ability to articulate their needs and aspirations to government leaders. Task 3: Developing OSYDAs as partners in delivering quality programming for MYDev Youth The primary outcome for Task 3 is for OSYDAs to fully engage as a quality assurance body to ensure the quality delivery of life skills, ALS, and skills training offerings for OSY. Progress on Activities related to capacity building of MYDev partners in quality assurance are outlined below. Activities 3.1, 3.4 and 3.5 are scheduled for Q2, Q3 and Q4.
Activity 3.2: Support DepEd ALS implementers. Key support for DepED’s ALS implementers for Q1 occurred in Lamitan City, Indanan, Parang and Marawi City. The YDCs, together with DepED DALSC) regularly monitored and coached ALS Coordinators and Instructional Managers in these sites.
Activity 3.3: Conduct refresher trainings for trainers. In Lamitan City and Indanan, six (6) IMs participated in the Basic Training for IMs conducted last Nov. 7-9, 2016 in Zamboanga City.
Implemented by Education Development Center Inc. (EDC) 13 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Activity 3.6: Engage OSYDA in M&E activities with local providers to strengthen sustainability. During the November OSYDA meeting in Lamitan City, the DepED ALS Supervisor who is also a member of the OSYDA M&E Committee, agreed to conduct joint monitoring of MYDev ALS implementation with the Basilan Schools Division ALS Supervisors next quarter. Likewise, in Jolo, Sulu the YDC oriented the OSYDA M&E team of its regular monitoring of the skills training. The team is set to meet in January 2017 to finalize the schedule of their monitoring visits to skills training sessions.
Intermediate Result 2 (IR2): OSY Engagement for Community Development Increased
MYDev works with training providers to reach 100% of the targeted OSY by the end of FY17. In this quarter, 979 out-of-school youth enrolled in TESDA skills training programs implemented through technical vocational institutions (TVIs) and NGO partnersTo date MYDev has enrolled 17,649 OSY, or 93% of the 19,000 life-of-project target. These accomplishments are also reflected in Section II, Summary of Progress Towards Indicators.
Task 1: Expand the level of OSY engagement in MYDev program offerings During Q1, MYDev continued to support the recruitment, training and placement of completers, as well as the monitoring of ALS and life skills programs outlined in Activities 1.1, 1.2 and 1.3. MYDev Youth Development Specialists have been actively engaging TESDA regional and provincial officers to facilitate the registration of TVIs who plan to offer emerging skills Completers of vulcanizing services training in Isabela City at work. training (EST) under TESDA’s No Training Regulation (NTR) offering and continue to explore ways to support quality assurance of these trainings. These meetings all support Activity 1.4.
Finally, the MYDev team is organizing an outreach event to increase visibility at the national level, addressing Activity 1.5. This event is scheduled for February 23, 2017.
Task 2: Expand public and private partnerships to link MYDev Youth to existing and emerging job training and/or work opportunities.
Activity 2.1: Facilitate increased engagement of public and private sector stakeholders in the delivery of jobs-directed training programs in response to labor market demand.
The Zamboanga City OSYDA, specifically the Office of the City Mayor and the DOLE forged a MOA with KCC Mall de Zamboanga and Zamboanga Peninsula School of Technology (ZPST) for training and providing employment opportunities to MYDev OSY completers of selected trades. Under this
Implemented by Education Development Center Inc. (EDC) 14 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016 agreement, ZPST will train OSY on Electrical Installation and Maintenance NC II and Driving NC II. Successful completers will be highly considered for possible employment with KCC Mall de Zamboanga.
Activity 2.2: Facilitate LGU initiatives to provide an enabling environment for strengthening public and private partnerships for OSY program delivery such as organizing business/employment forums.
In Isabela City, two (2) MYDev youth leaders joined the business forum conducted by DTI and the CLGU last November 16, 2016. The youth leaders shared their perspectives and challenges with the forum. Activity 2.3: Facilitate partnership of local institutions/service providers and the business sector through MOAs for dual training system (DTS), apprenticeship, and immersion and on the job (OJT) activities of MYDev completers.
Region 9 TESDA Regional Operations Division Chief Engr. Adrian Ampong, provided an orientation on the Dual Training System, apprenticeship and immersion during the partners meeting on November 15- 16, 2016 in Zamboanga City. Consultations are ongoing for a MOA between the Parang Business Club and DOLE ARMM. Under the proposed MOA, members of the Parang Business Club will accept at least two (2) MYDev completers for on-the-job training while DOLE ARMM will support twenty (20) completers in ORG offices. Coaching for MYDev youth and sponsoring entities involved in internships and on-the-job training, using adapted internationally used coaching/supporting tools (Activity 2.4) will be reported next quarter.
Task 3: Expand post-training pathways for OSY
Activity 3.1: Facilitate participation of OSYs in jobs fair, trade fairs/product exhibits. Zamboanga City: in coordination with KCC Mall de Zamboanga, ZABIDA held a Job Fair at the ZABIDA Compound last Dec. 2. Fifty (50) of the 66 applicants were MYDev completers. Of the 66 applications, 44 were interviewed and 26 were hired on the spot. The rest are still under assessment by the HR Department of KCC.
Activity 3.2: Intensify participation of organized OSY groups in DTI Go Negosyo training programs, ATI agri-entrepreneurship, and similar training undertaken or sponsored by DTI, DOST and other agencies.
Activity 3.5: A focus activity this year is guiding training providers and other community organizations to extend post-training assistance to completers. Below are the accomplishments this quarter: Zamboanga City: ZABIDA led coordination with KCC Mall de Zamboanga, to host a Job Fair at the ZABIDA Compound on Dec. 2 2016. As mentioned above, 66 youth attended the fair of which 44 were interviewed and 26 were hired on the spot. This is an example of a MYDev
Implemented by Education Development Center Inc. (EDC) 15 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
training partner taking the initiative and establishing direct connections with the private sector to increase youth employment opportunities. Lamitan City: Isabela Foundation Inc., an OSYDA member and active NGO operating in Lamitan City committed to patronize OSY food products through consignments; employed an OSY completer as one of the cooks in a restaurant owned by the organization; and had a MYDev youth print t-shirts for the Isabela Foundation’s peer facilitators. Jolo, Sulu: Three (3) training groups were organized and the registration process was initiated with DOLE (United Dressmakers, Youth Leaders, Ceejay’s Eatery). Registration of new training groups is ongoing. During its Dec. 6 meeting, the OSYDA reiterated its request to the training provider to actively conduct referrals of its completers to prospective employers. Indanan: Two organized groups were registered with DOLE and are awaiting their final registration certificates. Cotabato City: The City PESO regularly provided job placement and referrals of MYDev completers to different various malls and establishments in the city. Parang: Four (4) organized groups were registered with DOLE and received their registration certificates last November 23, 2016.
Activity 3.6: MYDev assists organized OSY groups Jester Natividad, a national certificate (NCII) in preparing proposals to access seed capital to in front office, proudly shows his employment support livelihood and entrepreneurial activities. document. He was hired as sales associate Below are achievements this quarter: during the Dec. 2 job fair in Zamboanga City. As reported last quarter, MYDev extended Youth Development Grants for 31 youth groups. Projects proposed were mostly business ventures that include: food production, bakery, food catering services, computer repair services and digital printing of shirts. Meanwhile, two groups in Jolo proposed the establishment of mini- libraries. As of this quarter, 26 OSY groups have completed the requirements for opening their bank accounts and are ready to receive both MYDev funds and OSYDA counterpart contributions. For the 26 groups, the OSYDAs across eight sites have a combined counterpart contribution of P1.6 million. This is also discussed under Activity 1.1 in the IR1 section above. Zamboanga City: As part of MYDev’s collaboration with USAID Mindanao Health Program and ACF International, 31 IDP-MYDev Food Processing completers at the Masepla Transitory Site in Mampang, Zamboanga City, each received P9,000 cash incentive for their food cart business. The amount will be used for the fabrication of food carts, purchase of raw materials and additional cooking equipment. Lamitan City: Nagdilaab Foundation Inc. is in the process of negotiating with the BLGU of Tumakid for in-kind or cash counterpart contribution for the livelihood project of its OSY completers of cookery course. Jolo, Sulu: An organized OSY group (Bread and Pastry group) received seed capital from Kalimayahan Family Life Center, a local NGO, and some tools and utensils from funds solicited by OSY representatives.
Implemented by Education Development Center Inc. (EDC) 16 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Figure 5. Available Funds for Youth Development Grants
400,000 378,740 379,280 370,100
350,000
300,000
250,000
200,000
Funds(Php) 145,000 150,000 134,000 138,000 115,000 92,000 100,000 81,500 69,000 65,543 55,000 46,000 59,000 50,000 23,000 - - Cotabato Indanan Isabela Jolo Lamitan Marawi Parang Zamboanga
MYDev Local Governments Counterpart
Activity 3.7 Encourage LGUs to prioritize organized OSY groups in the provision of business spaces and locations. Across all six (6) intervention areas, MYDev partners supported youth in accessing physical spaces and identifying equipment and resource donations to launch their businesses. MYDev met one-on-one with LGU representatives to explain the challenges these new MYDev youth groups face in starting businesses and encouraged the LGU to identify resources to support them.
Zamboanga City: Through the Office of the City Mayor in coordination with the City General Services Office, six (6) food carts will be created for the thirty-one (31) members of the two (2) groups of food processing IDP-completers engaged in food cart business (discussed in Activity 3.6 above). Lamitan City: Nagdilaab Foundation Inc, secured the commitment of the Colonia BLGU to provide business space and seed capital for two (2) groups of OSY completers of bread and pastry production. The BLGU’s assistance serves as local counterpart for the Youth Development Grants (YDG) received by the two (2) groups from MYDev. Jolo, Sulu: The Mayor Tan continued to negotiate with the manager/owner of a commercial building for a free space for OSY entrepreneurs. Indanan: BLGUs provided business spaces for four (4) groups who are recipients of YDGs. Marawi City: the BLGUs provided business spaces to four (4) organized groups: Moncado Kadingilan Young Entrepreneurs Association; Brgy. Moncado Colony Young Entrepreneurs Association; Brgy. Bubong Punud Young Farmers Association; and the Brgy. Datu Saber Young Entrepreneurs Association
Implemented by Education Development Center Inc. (EDC) 17 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Parang: The LGU provided business spaces to three (3) organized groups-- Nituan Youth Native Delicacies Association; Nituan Youth Artistic Organization; and the Parang Young Bakers Association. Continued program achievements will be reported next quarer including the progress in facilitating access of OSY skills completers to employment orientations and career coaching such as those provided by DOLE and PESO, and linking them to further technical skills upgrading or enhancement trainings (Activity 3.3), as well as in assisting qualified OSY ALS completers in applying for CHED scholarship programs and TESDA skills trainings (Activity 3.4).
IV. MONITORING AND EVALUATION
During Q1, MYDev continued data gathering for Cohort 3 Impact Evaluation, and began baseline data collection for Cohort 4. MYDev also finalized data collection for a global study supporting USAID’s Youth Power Community of Practice, and reviewed and submitted revisions to the M&E plan. Below are the highlights of M&E activities for this quarter.
Revision of M&E Plan. MYDev’s M&E plan was revised based on the new guidance from USAID on reporting FACTS indicators. Among the changes are the revised definition of some education indicators; inclusion of two additional cross sectoral indicators on youth and gender; and adjustment of targets based on experiences in the last three years of MYDev program implementation. The revised plan was discussed with the USAID AOR in December 2016.
Making Cents Study. During the quarter, MYDev participated in the data collection for EDC’s Making Cents Soft Skills Assessment Study. MYDev, together with EDC youth projects in other countries, was invited by EDC Home Office to participate in a a study led by Making Cents (the organization that is responsible for the 'community of practice' for youth development that is sponsored by USAID). MYDev has surveyed 217 OSYs, thiry-six (36) employers and forty-nine (49) educators from Cotabato, Parang and Marawi. This also included a youth photo collection workshop where thirty-five (35) MYDev youth learned how photography skills and skills to express their newly gained life skills. The data are currently being processed and analyzed by EDC Home Office.
Impact Studies for FY15, FY16 and FY17. MYDev presented the results of the impact assessment of the FY2015 Cohort to USAID in October 2016. End-line survey of FY16 cohort was conducted during the period. The baseline survey for the FY17 cohort also began in October 2016. The selection of the comparison sites outside the project areas was also conducted during the period. Additionally, MYDev has also selected a new service provider that will be tasked to implement the remaining impact evaluation activities in the coming year.
Management Information System. MYDev continues to utilize MIS data in the preparation and Youth of Parang, Maguindanao show photos they submission of various reports. The reports submitted took using tablets. The activity was part of Making Cents survey held on Nov. 8, 2016 in Parang. during the period include the USAID’s FY 2016 portfolio review report, MYDev FY2016 Annual Report, FY2017 Annual Implementation Plan and FY 2016 Impact Assessment Report. During the quarter,
Implemented by Education Development Center Inc. (EDC) 18 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016 the M&E unit enhanced the MYDev dashboard to produce more visualized data presentations for reporting and communicating project updates and accomplishments. MYDev also continues to utilize its SMS facility to track the out-of-school youths who were invited to participate in the end-line impact evaluation survey.
M&E Capacity-Building. MYDev has oriented and trained two (2) new service providers on the M&E and MIS systems in Marawi and Parang. This orientation took place during the post-award training and was followed up with one-on-one coaching with the respective M&E staff of the service providers.
M&E Technical Assistance Inputs. MYDev benefited from technical support provided by two specialists. Rebecca Pagel, based in Washington, DC. And Abram Abanil based in Manila. Below describe their contributions this quarter.
Rebecca Pagel, M&E Specialist Data analysis and preparation and presentation of the FY15 Impact Evaluation Report Technical assistance in the conduct of Cohorts FY16 and FY17 impact evaluation data collection Technical guidance in the conduct of the MC survey c/o Rebecca’s inputs
Abram Abanil, Management Information System Consultant Coached MIS/IT Officer in managing the MIS and maintaining the activity lock system Updated the MIS by adding new features on the OSY Data Encoding template e.g. OSY skills assessment data entry, employment tracking, IR 1 activity tracking system, completion filtering system Development of MIS dashboard
V. COMMUNICATIONS AND OUTREACH
MYDev continued its production and dissemination of communications materials such as printed banners/tarpaulins, MYDev buttons and bag tags, etc. MYDev weekly photo highlights were produced and regularly submitted to USAID. The communications officer continued to gather OSY stories and photos from the field in preparation for future outreach and dissemination events.
During this quarter, the communications and outreach team produced materials including newsletters and success stories while also participating in events that highlight MYDev’s accomplishments and practices.
Communications materials produced include: monthly newsletter, weekly success stories and event banners. A success story highlighting a young person’s triumph over gender barriers through life skills and livelihood skills was featured on USAID website in December 2016 and further disseminated on MYDev’s Facebook page. Approximately eight success stories were produced (see Annex 5) and shared to USAID, OSYDA and other partner-agencies.
In addition, the communications team assisted in the design and packaging of October 2015-September 2016 annual report. The team also updated the program’s briefer and factsheet based on data generated in September 2016.
To continue to support MYDev’s efforts to communicate MYDev accomplishments and successes, the communications team focused some energy on developing infographics to convey MYDev achievements. The initially produced infographics were featured in presentations during discussions with the Mindanao Development Authority and Department of Education.
Implemented by Education Development Center Inc. (EDC) 19 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Events. MYDev took part in key events within the quarter. These include the impact study presentation to USAID on November 2, 2016 during which MYDev leadership had the opportunity to present key results and highlights to senior USAID leadership. The impact study presentation highlighted the results MYDev brought to out-of-school youth, which include improvements in their livelihood/employment, better perception toward their local government and improved civic engagement and work readiness skills. The second event Nancy Wallace and Miriam Pahm participated in discussions with the Mindanao Development Authority (MINDA) on December 8 and Department of Education (DepED)-Central Office on December 9. In the discussions with MINDA and DepED, MYDev shared its accomplishments and good practices that served the out-of-school youth in conflict-affected areas of Mindanao.
Meanwhile, as the new chief of party of MYDev, Ms. Nancy Wallace met with members of OSYDA in Zamboanga City on November 14 and in Cotabato City on November 21. The visit to offices of OSYDA underscored MYDev’s commitment to continue the strong partnership. In Zamboanga City, the chief of party met with the city mayor and officials of DepED and TESDA. And in Cotabato City, meetings were held with officials of the city government, DepED and DTI.
Finally, the two Youth Development Specialists participated in the US Peace Corps sponsored Padayon Mindanao Partner’s Conference and Kick-Off Assembly last November 10, 2016 in Manila where they shared program implementation updates. MYDev Chief of Party Nancy Wallace (2nd from left) meets with Zamboanga City Mayor Beng Climaco-Salazar who is also the chair of the city’s Out-of-School Youth Development Alliance (OSYDA) on VI. PARTNERSHIPS Nov. 14, 2016.
EDC continued to strengthen strategic partnerships this quarter with USAID, grantees, private sector, and other groups. Activities included meetings with USAID, OSY graduations, attendance to Mindanao- wide meetings to foster collaborations, and, local service partner coordination meetings. Highlights are described below. USAID: EDC provided the Office of Education (OEd) and other USAID Offices timely updates on program activities including monthly updates and success stories along with valuable M&E data. This quarter, EDC provided USAID leadership with the results of the first impact evaluation study (see Annex 6). On November 2, EDC presented the Impact Evaluation results at a meeting in Manila with USAID officials headed by Mission Director Dr. Susan Brems, along with Office of Education Director Brian Levey and heads of other USAID projects. Local Service Partners (Grantees) EDC’s efforts and focus with local service providers during Q1 was to finalize Cohort 4 training activities, provide an orientation for this last round of training grants and discuss improvements to data collection for the Cohort 4 impact evaluation. EDC provided technical support through the work planning meeting and weekly monitoring to ensure data recruitment, life skills and technical skills training met the quality
Implemented by Education Development Center Inc. (EDC) 20 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016 standards. MYDev relied on its strong mechanisms to support partners and the reinforced approaches to increase collaboration and information sharing. Coordination efforts included:
Multi-partner grant orientation meetings, with discussion of key issues, performance, good practices and other learning One-on-one feedback meetings Direct engagement on grants issues and amendments Monitoring and coordination of program implementation through facilitation of technical meetings, field monitoring visits, review and discussion of partner milestone reports
In addition, during this period, MYDev worked with new local organizations to identify if selecting a local partner to provide data collection and encoding service would be more cost-effective while maintaining high quality standards. EDC identified several potential M&E partners and hope to expand this type of partnership in the second quarter. SEAMEO-INNOTECH EDC’s technical partner, SEAMEO-INNOTECH provided technical leadership and quality assurance of service delivery through initial research on the OSYDA mechanism to provide out-of-school youth responsive services through local government and private sector engagement. The research will be conducted through Q2 with a final report released at an outreach event in February.
VII. FINANCE AND SUB-GRANT MANAGEMENT
MYDev program spent 89% of Year 1 to 4 budget as of December 2016, with a total of $661,889 spent for the quarter or an average of $221,000 per month. This spending pattern is projected to be sustained in the next quarter as the technical team work on accomplishing the deliverables are proceeding as planned in the Annual Implementation Plan.
The grants team focused on processing a number of new sub-awards for the Life Skills, ALS-A&E, vocational skills training programs and Youth Development Grants to all MYDev areas. A total of 2,227 OSYs will be reached through these new grants for an approximate total of PhP 21.5 million (USD 438,000). These sub-awards have 6 – 12 months implementation period and are expected to end by September 2017.
FINANCE The table below provides a spending summary as of December 2016. A total of 89% of the Years 1-4 approved budget has been spent through December 2016.
Table 3. MYDev Expenditures Summary as of December 2016 Actual Cost % of Budget8 Description Oct16- Budget Jul13-Sep17 Jul13-Sep16 Total Dec16 Spent Personnel, Fringe, Travel, $ 4,607,793 $ 4,074,260 $ 303,233 $ 4,377,493 95% Equipment, & ODCs Contractual/Subawards 3,228,010 2,275,475 233,526 2,509,001 78%
8 Figures based on modification #4.
Implemented by Education Development Center Inc. (EDC) 21 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Actual Cost % of Budget8 Description Oct16- Budget Jul13-Sep17 Jul13-Sep16 Total Dec16 Spent Indirect Costs 1,643,202 1,431,688 125,130 1,556,818 95% Total Project Costs $ 9,479,004 $ 7,781,423 $ 661,889 $ 8,443,312 89%
Activities recorded for the quarter included the following big ticket items: final batch of training for the Emerging Skills Trainings, end-line survey administration in all areas, and final milestones payment amounting to P5 million (approx. $118,858) for previous sub-awards which ended in August.
All activities identified and scheduled in the FY17 Annual Implementation Plan between January – March are expected to happen except for the Municipal-wide Learning and Dissemination event and book shopping which are moved in the third quarter of the program year.
GRANTS Ongoing Grants: Eleven requests for applications processed in the previous quarter were finalized and awarded at the beginning of this quarter. These sub-awards were executed to reach additional 2,163 OSYs providing Life Skills and skills training programs, and 64 OSY groups through the Youth Development Grants in eight program areas. Post award orientations were conducted in November for these new sub-awards to ensure a common level of understanding of the important details of the agreements and highlight the availability of relevant tools, templates and other support materials.
Meanwhile, an amendment was issued for the Life Skills and ALS programming in Lamitan to increase the target from 100 OSYs to 300 OSYs. Some of these OSYs will be recruited from the neighboring Municipality of Tipo-tipo. The increase in the number of target necessitated a cost extension to October 31, 2017.
Table 4. MYDev Ongoing Grants Area Programming Service Provider Target Hardam Furigay Colleges Isabela LS + Skills 500 OSYs Foundation, Inc. Zamboanga LS + Skills ZABIDA 350 OSYs Jolo LS + Skills MIT 213 OSYs Mindanao Autonomous College Lamitan LS + Skills 250 OSYs Foundation, Inc. Cotabato LS + Skills NDU 350 OSYs Illana Bay Integrated Computer Parang LS + Skills 300 OSYs College Inc. Hope Healthcare Training Marawi LS + Skills 200 OSYs Institute, Inc. Central Mindanao Youth Center, MaCoPa YDG 24 OSY groups Inc Zamboanga YDG ZABIDA 8 OSY groups Lamitan & Isabela YDG NFI 16 OSY groups Jolo & Indanan YDG MIT 16 OSY groups Lamitan LS + ALS NFI 300 OSYs
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One-on-one finance coaching sessions were conducted for the accounting personnel of Furigay, Illana Bay and Hope during the quarter. Coaching of accounting personnel is one of the recommendations from the due diligence review conducted as part of the evaluation process for new service providers. Areas of focus during the coaching sessions included a brief re-orientation on internal control and financial management, initial development of a written financial and administrative policies, and basic bookkeeping.
Processing of New Grants: Several Requests for Applications (RFA) were issued to invite service providers to submit proposals for the conduct the Life Skills, skills training and ALS program. However, the organizations who sent their letters of interest to participate eventually did not submit a proposal. To ensure continuous programming within the timeline set, EDC reached out to Mahardika Institute of Technology (MIT), an existing partner in Jolo, to inquire whether they are interested in implementing again in Indanan, Sulu. After rigorous review of the two proposals submitted by MIT, the evaluation committee recommended to award to MIT.
Another RFA was released in October requesting applications from qualified local organizations to conduct data collection in MYDev project areas and data entry for MYDev’s Impact Assessment. Seven organizations submitted letters of intent to join in the process however none submitted proposals. Consequently, EDC reached out to two new organizations to inquire whether they are interested in submitting applications. Using the list of criteria identified in the RFA, an evaluation committee reviewed and scored the proposals submitted by the two organizations. The committee recommended to award to Central Mindanao Colleges (CMC) from Kidapawan City.
These proposals are currently being processed and is expected to be awarded and executed in the next quarter. Issuance of the sub-awards on Life Skills, skills training program and ALS program will complete the overall MYDev target reach of 19,000 OSYs.
Table 5. New Grants for Awarding Area Programming Target OSYs Service Provider LS + Skills 225 MIT Indanan LS + ALS 300 MIT All Areas M&E Data Gathering 3,200 Central Mindanao Colleges
VIII. ADMINISTRATION AND OPERATIONS SUPPORT
Staffing. In October, MYDev’s new Chief of Party, Nancy Wallace, joined the team. Ms. Wallace joined the MYDev team from EDC’s Washington, DC office where she was the Project Director of the Jordan Workforce Development project and technical specialist for other youth projects in the region. The transition of personnel went smoothly with outgoing CoP, Kevin Corbin, providing technical assistance during the initial months. Additionally, the finance assistant was promoted to financial officer after full recruitment and interviews were conducted. The new finance officer is expected to start in January 2017. Employee benefits and responsibilities including contributions to SSS, Phil Health, Home Development Mutual Fund, and BIR, Medical Insurance and Outpatient Medicine Allowance are in effect. All staff had undertaken the Annual Performance Review and the appropriate administrative processes have been completed. Administration and Operations. During this quarter, the Human Resource (HR) Unit facilitated the engagement of temporary staff including eight (8) Data Administrators, three (3) Data Encoders. These
Implemented by Education Development Center Inc. (EDC) 23 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016 temporary staff will be transitioning out and MYDev will engage with a local service provider to provide these services through the duration of the projects. Safety and Security. EDC continues to treat the safety and security of its staff members and program assets as high priority. Regular assessments of the security situation in all areas covered by the program occur in close coordination with USAID-Logistics team and the EDC worldwide Security Director based in Washington, DC. Below is a summary of incidents and actions taken:
Date Incident Actions Taken by EDC Dec 31, 2016 Ongoing clan feud at The incident happened near the area where our IM Brgy. Emie Punud, was conducting her lessons. She was advice to Marawi City resulted to check in with barangay officials and be extra vigilant, gunshot of civilians in the have her learners shift to modular self-study as area much as possible if the situation remains unsettled.
Procurement. Procurement of printers for field offices and repair of laptop units was completed this quarter. International Visitors and Technical Assistance. Bill Potter, MYDev Project Director, visited the program in October to affect a smooth transition of the new Chief of Party. In addition, M&E specialist Ms. Rebecca Pagel visited Manila to provide technical support for the Impact Evaluation presentation at USAID Office on November 1, 2016. This support was critical to finalize and present the findings of the impact study. Her understanding of the methodology supporting the discussions and identified potential activities to improve MYDev impact. There was limited travel to the Mindanao region due to USAID security restriction which went into effect on September 2016. We expect to have international visitors in 2017.
Implemented by Education Development Center Inc. (EDC) 24
IX. LOOK-AHEAD TO NEXT QUARTER The main activities for FY17 Q1 across MYDev technical programs, M&E/Communications and Admin/Finance departments are highlighted in the table below.
Look-Ahead Calendar (January to March 2017)
Month Technical Programs M&E / Comms Admin / Finance January Technical Programs M&E Admin HR & Security Life Skills manual and Learners Southeast Asia Regional M&E Facilitate recruitment of Admin Handbook orientation for Service Training (Manila) & Finance Officer, Operations providers Launching of MYDev Project Manager and YDC posts; Service providers begin using Dashboard Procurement of goods and Learners’ Handbook for life skills Training on MYDev Work Readiness services to support project training Credential Test activities; Continue final round of technical skills Support to quarter progress report Provide regular security updates training writing to staff concerned. Graduations by site for first round of Complete encoding of the Endline FY17 completers YPS/YES/DAP Survey for Cohort 3 Finance & Grants YDC Meet with private sector Ongoing conduct of Cohort 4 Awarding of LS+ALS for representatives to expand job Baseline and Endline YPS/YES/DAP Indanan, Sulu opportunities Survey Due diligence review – OSY Leaders Training on basic tools LS+Skills for Indanan, Sulu for building youth networks Communications Post award orientation for the (communication with completer, Production of 2-page Monthly LS, ALS and skills training in documenting & disseminating OSY Updates for Partners Indanan and for the M&E data results, etc.) Cotabato and Zamboanga Preparation of designs of gathering grant Distribution of 16 youth development communications products for Grants monitoring grants in six sites February Outreach Event OSYDA-led Learning & Dissemination Coverage of key program events Events Weekly Highlights/Feature; OSYDA Meetings Facebook Page Highlights (Bi- Visit by EDC’s Director of International weekly) Youth Programs Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Month Technical Programs M&E / Comms Admin / Finance Finalize the adaptation and translation of credential test YDCs trained on proctoring EDC’s credential test
February Technical Programs M&E Admin HR & Security Mass Graduation: Orientation of project staff on the Provide support for Outreach - Zamboanga Skills Training, February approved revisions on the M&E Plan Event in Manila 14, 2017 Preparation of Project Data/Reports Procurement of goods and Learning & Dissemination Events: for MYDev’s Info-Dissemination services to support project February 23, 2017 in Manila Public Event activities; Youth Development Grant training in Training of the Impact Evaluation Provide regular security updates MaCoPa for 33 OSY group leaders Service Provider to staff concerned. YDC Meet with private sector Management of the Impact representatives to expand job Evaluation Data Collection Finance & Grants opportunities remaining Cohort FY16 endline Awarding of LS+Skills in OSY Leaders Training on basic tools (intervention group) Indanan, Sulu for building youth networks ongoing Cohort FY17 baseline Awarding of grant for M&E (communication with completer, (comparison and intervention data gathering documenting & disseminating OSY groups) Grants monitoring results, etc.) Cotabato and Zamboanga start of Cohort FY17 endline Co-facilitation of YDG 2nd Distribution of 16 youth development (intervention group) Proposal making writer-shop grants in six sites and orientation OSYDA Meetings Communications YDCs administer the MYDev Production of 2-page Monthly Updates credential test for Partners Coverage of key program events Weekly Highlights/Feature; Facebook Page Highlights (Bi-weekly)
March Technical Programs M&E Admin HR & Security Graduation Cotabato City Focus Group Discussion on the Making Procurement of goods and Continuation of final round of skills Cents Study services to support project and ALS training Data Quality Assurance (March) activities;
Implemented by Education Development Center Inc. (EDC) 26 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Month Technical Programs M&E / Comms Admin / Finance Youth Development Grant training in Preparation of Reports - 2nd Quarterly Conduct commodity check in all Zamboanga for 50 OSY group leaders Report field offices OSY Leaders Training on basic tools Ongoing conduct of Cohort 4 & 4 Provide regular security updates for building youth networks Baseline and Endline YPS/YES/DAP to staff. (communication with completer, Survey documenting & disseminating OSY Conduct of DQA and presentation of Finance & Grants results, etc.) Cotabato and Zamboanga results Partners meeting Distribution of eight youth Update dashboard Conduct monitoring activities for development grants in four sites ZamBaSul and MaCoPa sites YDC Meet with private sector Communications representatives to expand job Production of 2-page Monthly Updates opportunities for Partners OSYDA-led Learning & Dissemination Coverage of key program events Events Weekly Highlights/Feature; Facebook OSYDA Meetings Page Highlights (Bi-weekly) YDCs administering the MYDev credential test
Implemented by Education Development Center Inc. (EDC) 27 Mindanao Youth for Development (MYDev) Program Quarterly Progress Report: October-December 2016
Annexes
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