Cardiff Business School Research Office 2013-14 Guide

Table of Contents Research governance structures ...... 4 Research Committee ...... 4 REF Sub Committee ...... 4 Ethics Committee ...... 5 Post Graduate Research (PGR) Committee ...... 5 Post-Graduate Staff-Student Panel ...... 5 Research Office ...... 6 Research Committee Schemes and activities ...... 7 CARBS Funding Initiatives ...... 7 Individual Research Budgets (IRB) ...... 7 Time-out for Research ...... 7 External funding ...... 9 Research development ...... 9 Making time for externally funded research ...... 9 Service contracts ...... 10 Private consultancy ...... 10 Internal Peer Review (IPR) ...... 10 Development Peer Review ...... 10 Promoting Research ...... 12 CARBS Research Workshops (CReWs) ...... 12 Research Fair ...... 12 Opportunities to promote your research ...... 13 Other support, activities and structures ...... 14 Ethical approval ...... 14 Visiting researchers ...... 14 Research Groups ...... 15 ORCA – Online Research @ Cardiff ...... 16 Research Excellence Framework ...... 17 Content of submission ...... 17 Impact Case Studies ...... 18 Rolling REF Profile ...... 18 PhD programme ...... 19 Application, progress and examination ...... 19 Encouraging relevant PhD research ...... 19 ESRC Wales Doctoral Training Centre (DTC) and other Studentship opportunities ...... 20 Attracting other external support ...... 20 Visiting Postgraduate Research Students ...... 20 Appendix A - Committee and group memberships ...... 22 Appendix B – Overview of funding initiatives ...... 24 Appendix C – Standard Research Leave ...... 30 Appendix D – Management Research Leave ...... 31 Appendix E - Internal Peer Review (IPR) ...... 33 Appendix F – Request for visiting Academic1 ...... 36 Appendix G – Research Groups ...... 38 Appendix H - Research Group Application ...... 39 Appendix I - CARBS Funding Initiatives Deadline dates ...... 41

Prof. Mo Naim, D44, Ext. 74635, [email protected] Former Associate Dean for Research, Academic Lead for REF

Mrs Jennifer Evans, F08, Ext 76811, [email protected] Research Office Manager

Mrs Sara Bragg, F07, Ext 74255, [email protected] Research & PhD Officer

Dr Laura Corbin, F06, Ext 70971, [email protected] Research Impact Officer

Ms Laine Clayton, F43, Ext 74197 [email protected] Ms Elsie Phillips, F43, Ext 76786, [email protected] Research Office Administrators

Research Office mailbox: [email protected]

Introduction Cardiff Business School is a research intensive social research School, one of the largest Schools in Cardiff University and ranked 4th in research excellence in the UK in the last government assessment exercise in 2008. Research excellence is a priority for the School, in terms of teaching, influencing and making a difference beyond academia.

The School is committed to developing internal structures that will support and enhance the development of internationally excellent research in the School, and to delivering a vibrant and exciting research environment. All staff on teaching and research contracts are eligible for an Individual Research Budget of up to £3,000 a year and a further £50,000 is available to staff across the School through a range of research development and support schemes. The Research Committee also oversees Research Groups across the School to encourage and support the development of multi-disciplinary research and cross-Section work.

This booklet sets out the range of support available to you as a member of staff, to allow you to develop your research programme and academic career to ensure the School continues to perform as an internationally excellent research centre.

Throughout this document we have set out activities that both support research and promote research through School structures and external opportunities. We hope that you find the information and resources available helpful. If you have any comments, questions or thoughts on how we can develop these services and opportunities, please do not hesitate to get in touch.

We look forward to working with you!

Professor Robyn Thomas Associate Dean for Research

Research governance structures Within the research sphere, The Business School has a number of committee structures and groups who meet regularly to discuss issues of specific concern to them, which can be fed into the Research Committee.

Post Graduate REF Sub-Committee Research Committee Chaired by REF Lead Chaired by PhD Director Research Committee

Ethics Committee Chaired by ADR PhD Student-Staff Panel Chaired by Ethics Chaired by Student Chair Rep

Research Committee The Business School Research Committee meets five times a year to oversee the strategy of research development across the School. Chaired by the Associate Dean for Research, and supported by the Research Office, the Committee includes representatives from across all five of the academic sections, from other key research activity areas, as well as links to other strategic work streams including research ethics and postgraduate research. The various representations on the Committee help to pass up and disseminate information to and from the Research Committee around the School, with meeting Minutes presented routinely at School Board.

The Research Committee review applications to School‘s profiling Initiatives (International Visitor Schemes & Agenda Setting Event applications), with members also involved in the consideration of the other research development opportunities.

The Research Committee also undertake a biennial review of the various research groups across the School to ensure they are relevant and active in supporting the School’s overarching aims and objectives.

Over recent years, the Research Committee has pursued project and review work during the course of each academic session, through Task & Finish groups. Recent projects include:  Review of external research funding activity  Reviewing the vibrancy of the research environment  Review of teaching structures for the PhD programme  Review of promoting externally funded research success These projects have led to significant developments for research activity across the School and contribute to the on-going development of research strategy and support for the School.

REF Sub Committee To help ensure School-wide engagement with the development of the REF submission (due in November 2013, result expected December 2014), a Sub-Committee of Research Committee has 4 been developed. Senior Section Representatives from the Research Committee are responsible for promoting understanding of the REF requirements of the School, sourcing and checking information that contributes to elements of the submission, and with the introduction of Impact as a measure for REF 2014, identifying and supporting the development of Impact Case Studies.

The REF Sub Committee meet periodically throughout the year, reporting to Research Committee through the Chair, former Associate Dean for Research, Prof. Rick Delbridge.

For information about the Research Excellence Framework process in the School, talk to your Senior Section Rep. In addition, the University has lots of information about the process on its web pages and if you have any questions, feel free to drop into the Research Office too.

Ethics Committee The Ethics Committee members are responsible for ethical review of projects that take place across the School by PhD students and Staff, and as with all other committees, each Section is represented. The Committee meets three times a year and reports to Research Committee through the Chair. The Ethics Committee report annually to the University Research Ethics Committee

For details of how to obtain ethical approval, see paragraph below on ‘Ethical Approval’.

Post Graduate Research (PGR) Committee Under new leadership from PhD Director Prof. Helen Walker, the Post Graduate Research Committee brings together Section representatives responsible for PhD application consideration. The Committee allocates the ESRC Studentships, and any School funding available for studentships.

Post-Graduate Staff-Student Panel To ensure that the support and administration of the post-graduate research students is relevant and appropriate, students have the opportunity to participate in the Staff-Student Panel. Meetings take place three times a year, and are chaired by a PhD researcher. Minutes of meetings are reported to the PGR Committee for action.

For a list of all current committee members, see Appendix A.

Research Office Based on the 5th floor of the Aberconway building, the staff in the Research Office support all the formal structures described above, as well as administering many of the processes and support services that are available to you.

Member of Staff Brief Overview of Duties Jennifer Evans To work with the Associate Dean (Research) to provide Research Office Manager strategic and practical support for the full range of School [email protected] research activities.  76811 Sara Bragg To assist staff with applications for research funding, Research Administrator maintain the School’s database of research grants, to [email protected] support the School’s REF submissions. To ensure the  74255 smooth running of the School’s PhD Programme. Laura Corbin To explore and strengthen the School’s Impact Cases for Research Impact Officer REF, to advise on the development of a long-term [email protected] approach to Impact for the School and to support the  70971 external profile of the School’s research. Laine Clayton To provide administrative support for the School’s ethical Admin Officer – Ethics and Vivas approval process. To support the School’s PhD Viva [email protected] Examinations. 74197 Elsie Phillips To provide administrative support for the School’s PhD Admin Officer – PhD Programme. [email protected]  76786

Research Committee Schemes and activities

CARBS Funding Initiatives The Research Committee supports a number of internal funding Schemes to support development of research networks, projects and engagement with stakeholders. Applications are considered periodically by the Associate Dean for Research and one other Research Committee member, with the more competitive and strategic opportunities being subject to deadlines with more rigorous consideration from the Research Committee.

Schemes fall into three broad headings:  International support  Events support  Research support

Where possible, applicants are encouraged to use School funds to develop or enhance external funding applications, as well as link visits and events to other School led activities. For details of all the Schemes, see Appendix B.

Individual Research Budgets (IRB) When you join Cardiff Business School, you may be eligible for an Individual Research Budget. Up to £3,000 is allocated to all staff on a Teaching & Research pathway where they are considered to be research active.

Research Only colleagues whose posts are funded through research fellowship Schemes (either internal or external) may be eligible for an IRB as well, though this may be subject to availability from the funder. For more information about IRBs, talk to your Section Head.

Time-out for Research A number of Schemes run within the School to help ensure colleagues have the opportunity to enhance and develop their research profiles. These Schemes are generally intended to re-launch or provide a ‘turning point’ opportunity to colleagues who have identified research opportunities which they are unable to take advantage of alongside teaching responsibilities. There are currently three schemes available to staff.

The School runs an annual opportunity for colleagues on Teaching & Research contracts to apply for a teaching-free year of Research Leave to focus on the development of their personal research programme. Up to 10 places are available every year and each successful candidate has access to an increased Individual Research Budget specifically for international travel to allow the development of their research at the international level. For more details of this Scheme, see Appendix C.

Applications for Research Leave are assessed based on:  The track record of the applicant in producing academic research, appropriate to their grade  The quality of the research proposed and extent to which it will advance the research mission of the School  Value added to the applicant’s personal development  Likely success of the work programme - risk versus reward  Demonstration of a potential turning point in the academic’s career  Other roles and responsibilities of the applicant which would need to be adequately covered

A Management Research Leave scheme runs parallel to the Research Leave Scheme. This Scheme is very much similar to the regular Research Leave scheme, but is specifically for colleagues who have undertaken Senior Management roles and feel a period of focussed research time is necessary to retain their research profile. Up to three awards are made each year, and applicants should apply to ensure that their period of Management Research Leave begins within 24 months of the end of their Senior Management role(s). For more details of this Scheme, see Appendix D.

The Returners Scheme also runs for colleagues who have been out of the office for a significant period of time for personal reasons, for example, long term illness or m/paternity leave. This opportunity is for up to six months and should be applied for through the HR Office, due to the nature of the justification for the research leave in this regard.

External funding One of the key School measures of the School’s research performance is the level of external funding obtained. The Research Office support applications for external funding through development of application documents, provision of costing and coordinating approval between the School and the University to set up subsequent contracts.

Research development Applying for external funding will allow you to expand your research activity, through funding fieldwork costs, workshop and seminar events, conference travel and dissemination costs. Externally funded projects can be profiled on the School website, providing an opportunity for increased external exposure and to more easily keep stakeholders up to date on your work.

ALL funding applications to ANY funder must be administered through the Research Office to ensure School approval and to be able to claim any money from funders. Jennifer Evans and Sara Bragg in the Research Office help to ensure appropriate costs are both applied for and claimed, and that the mandatory Costing and Pricing (CAP) form is completed. Applications to Research Councils and charitable organisations are subject to Internal Peer Review (see below).

Applications for funding that are not administered through the Research Office risk being invalid, with potential contracts delayed or refused by the University.

The Research Office are available to help with:  Identifying potential schemes suitable for your research ideas  Providing details of items eligible for funding (this can vary by funding scheme)  Ensuring appropriate costing for research projects  Providing School approval of funding applications  Liaising with the College and the University for any Institutional approval requirements

Making time for externally funded research Not all funders will cover the cost of investigator time for applicants, but this is not usually a problem since T&R contracts allow School funded time for research. However, if staff costs can be claimed, they should be.

Where funders do cover staff time, this does not automatically lead to that time being ‘bought out’ from teaching responsibilities. If there is an intention or expectation that as a result of your funding application, you will reduce your teaching load, you should discuss this with your Section Head as they will need to approve the application and additional research time and subsequently will need to plan to cover your teaching if the application is successful.

Where an external funding application covers the cost of staff time, you should discuss how the income could be used to enhance the research application or your work more generally, with the Research Office.

Things to think about when developing a research proposal  Be careful not to over commit yourself to research projects. A research grant award is a contractual obligation to deliver against the research you propose.

 If you are applying for research assistants, think about how realistic it will be to recruit to the post. E.g. a 25% contract may not appeal to many people. A short term post may also be of limited to appeal.  Be sure that you can justify all the costs you request. Equally make sure your proposal is adequately resourced and realistic.

Service contracts There may be opportunities for staff to apply to undertake research or services contracts. These must also run through the Research Office to ensure that the costs included in any bid or application adequately cover the costs incurred. Invariably these opportunities have very short turnaround times so please alert the Research Office as soon as you think of making a submission of this kind.

Service contracts can lead to additional payments to staff where the work requires a contribution of staff time over and above contracted hours. Such payments are only approved upon confirmation from line managers that day to day work is not affected.

It is particularly important that Section Heads are aware of service contract bids or applications since they may impact on the delivery of core work (administration, teaching, delivery of other funded activities). The Research Office will alert Section Heads to any applications, but applicants are advised to do so themselves to ensure swift approvals.

Private consultancy The University allows staff to undertake up to 22 days of consultancy work which is not administered through the University. This MUST be approved by the School and staff MUST NOT refer to Cardiff Business School or Cardiff University affiliations when undertaking work in this capacity. It is your own responsibility to ensure that appropriate tax registrations are made relating to any income associated with work undertaken this way.

Internal Peer Review (IPR) Research Councils UK expect Universities to build in quality assurance processes into the application development structures and the School operates an Internal Peer Review process to ensure that only the highest quality applications are submitted to RCUK. IPR is also applied to applications to charitable organisations to help manage demand with these funders. For more information about this process, see Appendix E.

Help us to help you! In order to manage the IPR process, applicants MUST involve the Research Office early in any plans to develop an application – this ensures reviewers are ready and available to provide a timely review on any application. IPR provides a really useful feedback mechanism and in order to make the most of the work reviewers put in to looking at applications, please submit your draft application early and avoid rushed reviews.

Development Peer Review As part of the Internal Peer Review process and to support professional development in this area, there is an option for staff to register for the Development Panel. This is a panel that works alongside the formal IPR panel, and involves staff who are intending to apply for research funding. 10

The Development Panel gives colleagues the opportunity to review applications that are in development and helps individuals begin to think about what a strong application looks like, and where applications can appear weak. It also gives colleagues the opportunity to see what a complete form looks like, taking some of the ‘mystery’ out of applying for external funding.

If you are interested in the opportunity to review funding applications, please get in touch with the Research Office.

See Appendix E for full terms of reference and responsibilities of applicants, reviewers and the Research Office.

Promoting Research CARBS Research Workshops (CReWs) Throughout the year, the Research Office set up a number of cross Section events to build School- wide awareness of research activity and to promote issues of general interest and importance. Sessions for 2012-13 included:  Practical Guide to External Funding  Planning for Impact  PhD session: Life after the PhD  Knowledge Transfer Partnership opportunities

Session dates are advertised through the School’s Weekly Information Sheet (WIS); on the Research News noticeboard in the staff room; and via email. If you are interested in attending any of the sessions advertised, please email the Research Office mailbox (business- [email protected]) or if you have ideas for a School wide session, get in touch with one of your Section Reps, the Research Office, or the Associate Dean for Research.

Research Fair The first Business School Research Fair, took place in June 2012 and celebrated the range of research activities that take place across the School and the University. The event enabled colleagues to more easily see the range of research groups which are active across the School, engaged with PhD students through the hosting of a PhD poster competition, and allowed colleagues to find out more about the central resources available to them such as Data Management support, Library support and Research, Innovation and Enterprise Services support.

Now running as a biennial event, 2014 will see the return of the Research Fair. It is anticipated to be a more externally facing event, profiling stakeholder research beyond academia, celebrating collaborations and encouraging new opportunities. Details of the event will become available closer to the time.

Pictures from the 2012 Research Fair

Opportunities to promote your research The Research Office work closely with the Engagement Team to help make sure information about the research activity within the School is widely promoted and shared beyond academia. Whilst we seek to make the most of the information we know and pick up through our work, you are encouraged to make the most of these mechanisms as well.

Research Highlights The Research Committee has overseen the developments of a more engaging website for the School, and the Research Office produces a monthly feed of activities and news which we know about to make sure the website is up to date. If you have anything you would like to feature on the website as a Research Highlight, get in touch with Laura Corbin ([email protected]).

Promotion across the University and beyond Through the feed of information onto our web pages, the Engagement Team are able to promote work on the University pages for higher profiling. This involves the production of press releases and gives you the opportunity to promote your research both via media and directly to stakeholders.

Directory of Expertise: academics for the media The University has a Directory of Expertise, to which media are referred if they are looking for expert views on media topics. Add yourself to this list to increase your external exposure. http://sites.cardiff.ac.uk/experts/

Research Briefings To help promote research activity from across the School to non-academics, the school runs a Research Briefing publications series. The papers are expected to be 2 to 6 pages long, with an anticipated external or lay audience of people who are interested to learn about the research we undertake.

Papers are published and made available around the School as well as published on the website. Colleagues are invited to share these publications with collaborators across the University, the UK and internationally, to help profile our work and the ways in which we share it.

If you would like to develop a paper as part of the series, please contact Laura Corbin ([email protected]).

Other support, activities and structures

The Research Office lead and monitor a number of other activities across the School. Contact us for information or advice on any of the issues outlined below.

Ethical approval All research projects which involve the collection and analysis of human data – whether funded or unfunded, conducted by staff or students, and involving quantitative or qualitative methods – require ethical approval. ETHICS 1 – ethical approval for lower risk projects can be secured by completing the standard ethical approval form ETHICS 1. The standard form asks you a series of questions about your research project. If you can confidently answer no to all of these questions you should complete and sign the form and send two copies to Laine Clayton in F43. ETHICS 2 – if you answer yes to any of the questions on the standard ETHICS 1 form, or have any other reason to think that the conduct of your research may involve more than minimal risk to you, your intended participants or anyone else likely to be affected by the research, then you should complete the School’s Full Ethical Approval ETHICS 2 Form. The Full Ethical Approval Form asks you to describe your research in more detail and provide copies of all questionnaires, interview questions, observation schedules and (if appropriate) consent forms The ETHICS1 and ETHICS2 forms and template consent forms are downloadable from Learning Central, or you can ask Laine Clayton to email you copies.

Ethics Approval for MSc & MBA student  Supervisors are responsible for ensuring their students have fully considered all ethical issues and have provided two copies of the appropriate ethical approval form and two copies of all relevant supporting information.  Any problems with Ethics forms from MSc & MBA students will be referred to Supervisors rather than to the Ethics Committee.  Forms will be reviewed within a week of submission, but will need to be re- submitted if there is information missing.  Forms MUST be submitted and approved BEFORE research commences. Forms submitted retrospectively will not be formally approved.

The Ethics Committee review all ETHICS 2 forms electronically with a maximum 15 working day turn around. Forms are downloadable on Learning Central – CARBS Research Ethics Module. Please submit your ETHICS 2 forms and all relevant supporting information to the Research Office mailbox: [email protected].

Visiting researchers Colleagues may be approached by international collaborators or individuals from outside of the UK, who are interested in visiting the School. In order to allow individuals to visit the School, a number of issues need to be addressed:  Whether a visa or letter of sponsorship is required; such documentation is valid for a limited time only so needs to be provided in a timely manner  Who will be responsible for the visitor during their visit: We need to ensure that there is a consistent point of contact, relevant to the interests of the visitor

 That the School and University is aware of who is on their premises at any one time UK Borders Agency could ask us to confirm details of international visitors, so such visits need to be coordinated centrally  That the Bench Fee is charged and invoiced for appropriately. Bench fees include a flat rate £400 administration and facilities charge, plus £50 per calendar month (or part thereof) for academic visitors. The minimum bench fee is £500 – equivalent to a two month visit - and will be invoiced as part of the School approval process.  The experience of the visitor must be high quality. They need to feel involved, and understand how research within the School is supported

Ideally, international visitors are able to offer collaborative opportunities and are pro-actively interested in the School and its wider activities. We may also want to encourage visitors as a way to promote our international profile and wider activities across the world.

Regardless, we want to offer these colleagues a valuable opportunity and consistent experience. As such, all visitors need to be approved through the School initially, using the Request for Visitor form via Section Head and the Associate Dean for Research. The Research Office coordinates the various administrative actions required for each visitor to ensure that appropriate facilities and support are available from the most appropriate academic Section.

In order to approve any international visitor request the School needs to be able to provide:  Desk space amongst other visiting academics to enhance the international experience  Access to INSRV facilities (including desktop PC, telephone, printer facilities, and library access)  Human Resources and Health & Safety induction  Meetings with relevant Section Head, Associate Dean and Dean of the School  Opportunities for School wide seminars led by the international visitor  Details of Section and School seminars and events to attend

If you are approached by anyone interested in visiting Cardiff Business School and want to act as host, you must complete the Request for Visitor form. Subject to approvals and availability of facilities, the School will do its best to enable the visitor to join us. For information about hosting visiting PhD students, see paragraph below on the ‘PhD Programme’.

See Appendix J for the current (Sept 2013) version of the Request for Visitor Form or get in touch with the Research Office via [email protected].

Research Groups To most effectively promote and demonstrate particular strengths across the School, a number of Research Groups have been developed to provide a ‘home’ for academics with shared interests or themes of research. These groups are run relatively informally, but with a biannual report to Research Committee to ensure they continue to promote the School’s strengths and reputation appropriately. The reports also give the School an opportunity to reflect on best practice across the School. Research Groups are expected to be able to demonstrate a number of key criteria:  Demonstration of internationally excellent research  Critical mass of staff with a track record of high quality research outputs  Ways that the group, particularly senior members, support and assist the development of members 15

 Contribution to the School’s reputation and plans to engage with partners beyond the School and University  Seeking external research funding  Evidence of interdisciplinarity  Evidence of impact

Research Groups are profiled on the School’s website, facilitating additional exposure to the group’s work and demonstrating the range and capacity of the School’s reach of interdisciplinary research. The critical mass of colleagues interested in a shared topic helps to strengthen research funding applications, and combined resources will help support the development of research plans and programmes. For details of the current Research Groups across the School see Appendix K.

If you would like to develop a new research group, you should set out a case for consideration to the Associate Dean for Research which will be reviewed by Research Committee. Proposals for setting up a new research group should include:  Evidence of the ways in which your research group will contribute to the School achieving its objective of producing internationally excellent research  Evidence of a critical mass of staff with a track record of high quality research outputs  A description of how your group, and especially the senior staff within it, will or already do, support and assist the development of all members  Details of how the research group will contribute positively to the School’s reputation and plans that are in place for the group to engage with other constituencies beyond the School and University  Where appropriate, the group’s plans for seeking external research funding See Appendix L for the current version of the application form.

ORCA – Online Research @ Cardiff ORCA is the University research repository, helping to profile the University’s research activity online, respond to Open Access requirements of funders, as well as providing some very effective functionality for the School. You can quickly and easily add details of any of your research outputs into the system, making them more accessible to users beyond academia, and allowing quick and easy review of the School’s research publication activity.

The system is linked to Google Scholar web searches making any full text you submit to the system very easily accessible.

Manage My Publications and your Business School webpage Within Manage My Publications you can select items which you would like to be shown on your School webpage. Please note that if you do not select anything, no items will show up on your individual page.

Log into Learning Central and Manage My Publications, to see how easy it is. Simple guides with instruction for uploading your research sheets are available from the Research Office.

Research Excellence Framework The Research Excellence Framework (REF2014) is the government led quality assessment exercise for Higher Education Institutions and takes place approximately every six years. The performance of a School or Institution determines the amount of Quality Related (QR) income that is received from government. The University submits details of research outputs, evidence of impact that research is making, describes the research environment and strategy, and provides some research related metrics (including research income levels and PhD completion numbers).

The Business School will be submitting information for the REF2014 assessment to the University in November 2013 for the current ‘REF period’ (Jan 1st 2008 – Dec 31st 2013). It is the ambition of the University, and the School to achieve a Top 10 position in the REF rankings when they are released in 2014. Cardiff Business School was ranked 4th in the last assessment exercise which took place in 2008.

The Business School has a REF Sub-Committee, which is made up of the Senior Section Representatives from Research Committee. The group meet periodically to update on the Schools progress, contribute to the development of some elements of the submission (most significantly, impact case studies) and act as Section-based points of contact for staff.

Content of submission Research outputs: Each eligible member of staff must provide four research outputs for assessment. Where there are circumstances which have made it difficult to produce four outputs in the ‘REF period’ individuals may be eligible for condonements. These need to be captured centrally by the University. Please speak to the Research Office or your Section Head if you think you may be eligible for a condonement.

Impact Case studies: Impact to the world beyond academia, which is a result of research conducted within the School, must be presented using a four page template of information, references and corroborative evidence. The number of impact cases submitted for assessment is based on the number of individuals whose outputs are submitted.

Impact & Environment Statements: The REF Sub Committee has developed statements which draw on the ways in which the School works both in the development, support and capture of impact, and the general research environment. These documents also set out the strategy of the School beyond the REF period.

Information on the School Selection Process is available in Appendix O. Section Heads are responsible for gathering information from staff of their strongest outputs which should be considered for submission and all items will require both internal and external assessment. The size of the School precludes the option of all outputs being assessed externally, so the School has used the Association of Business Schools journal ranking list as a proxy.

It is important to note that individual selection and submission to REF is not a performance indicator for the School. The REF submission is a very strategic exercise to maintain the profile as a high quality social science research centre in the UK. A Research Performance Memo was circulated to staff in July 2013 to reflect that the measure of quality for research active colleagues in the School is not the same as the quality threshold required for submission to REF. 17

Impact Case Studies Reporting on impact is a new feature of research excellence assessment and one which is being explored and developed within the Research Office for the School. Whilst a number of cases are needed for the REF submission, it is anticipated that the development of Impact Case Studies, or similar documentation, will be something that should be of value to the School and to individuals to add to the profile and quality of their work.

Dr Laura Corbin is the School’s Research Impact Officer and can talk to you about how you could develop or identify evidence that your research is making a difference beyond academia. Laura is working closely with the Engagement Team to help raise the profile of the School’s research more generally too, so if you want help in either of these areas, please get in touch.

Rolling REF Profile Post-REF2014 the School wishes to be able to report on features measured in the REF assessment on a more routine basis. This will require details of high quality publications being regularly updated to your Section Head and may involve external assessment of outputs on a more routine basis. As part of this process, it is envisaged that Impact Case Studies will be developed and assessed on a continuous basis.

Metrics including research spend and PhD completion rates are already captured on a routine basis and will continue to be. However, the School is committed to presenting this information annually to colleagues as part of an ongoing REF Profile, to demonstrate how our research strategy and support is helping to maintain and strengthen the quality of the research within the School.

PhD programme The School has a very large PhD Programme of around 100 registered students at any one time, and an annual intake of up to 30 students each year. The programme attracts many international students, as well as hosting seven ESRC studentships each year (for UK and EU Students). The programme is split between Business & Management and Economics pathways.

The PhD Programme is overseen by Prof. Helen Walker, and supported administratively through the Research Office.

Application, progress and examination The School has one intake of PhD students each year in September. The deadline for applications ahead of each intake is the end of the preceding July.

Each Section has a representative who sits on PGR Committee and is responsible for coordinating the applications to the School’s PhD Programme. Applications are collated by Elsie Phillips in the Research Office (F43) who circulates them to Section Representatives, who in turn circulate them to relevant colleagues who may be interested in the projects being proposed by students. If considered suitable, a Lead and up to two Supporting Supervisors should be identified and allocated to each potential student.

An application can be submitted at any time for consideration.

Throughout their PhD candidature students are expected to report twice a year in early January and at the end of June. The June report is the Annual Formal Progress Review and contains the following elements:  A substantial piece of written work from the student, to be considered by a Review Panel;  A meeting of the student and the Review Panel;  A documented outcome of the review and a recommendation regarding the student’s progress. The Review Panel must include at least one member of academic staff who is an independent reviewer; it may also include member(s) of the student’s supervisory team. One member of the Review Panel is designated as its Convenor and is responsible for its arrangement and reporting.

The student is required to attend the Review Panel meeting set up to consider his/her progress. The format of the meeting is determined by the School; it may take the form of a ‘viva voce’ interview, or a presentation and question session.

When a student is in their final year of fee-paying residence, he/she will be required to provide the School with evidence that the primary research has been completed and there is a clear plan for thesis completion and submission. This evidence may include a complete first draft of the thesis. No later than six months before the student’s final submission deadline, the Research Office will contact the student to confirm the submission requirements. Lead Supervisors are asked to recommend external examiners for the work, who need to be approved by Registry. The Research Office sets up the examination and coordinates the parties involved.

Encouraging relevant PhD research If you have a particular project in mind which you would like a PhD student to support, the School’s website lists a number of ‘Project ideas’ for those who are considering undertaking a PhD. This allows potential applicants to get a feel for the scale of project which they will need to

19 develop as part of their studies, and may help encourage students to undertake work of specific interest and relevance to our own programmes.

ESRC Wales Doctoral Training Centre (DTC) and other Studentship opportunities Each year the School receives an allocation of ESRC PhD Studentships via the ESRC Wales Doctoral Training Centre. The ESRC set up a number of DTCs to support more local administration of PhD awards and Cardiff University is part of the Wales DTC, which also happens to be based in Cardiff University.

The Business School usually receives seven PhD awards (two for Economics and five for Business & Management). These awards are advertised, with a deadline of early Spring to allow full assessment of candidates and formal nomination of students to the ESRC. ESRC awards are available to UK and EU students and cover fees and usually a stipend of over £13,500, subject to UK residential eligibility.

The DTC offers additional ESRC studentships where joint funding is available to contribute to the cost of the award. If you are working with external partners who would be interested in supporting an ESRC PhD project, funding should be secured and a project outline developed by August (for a student to start 12-14 months later) so that the School can submit an application to the DTC for additional ESRC awards. If successful, the award would be advertised alongside other Studentship opportunities within the School. Partnership funding of PhDs could allow the provision of an increased stipend which may in turn result in attracting much stronger candidates.

Subject to budgets, the School may be able to offer other match support, or Studentship awards. Opportunities will be approved by Post Graduate Research Committee in October each year ahead of advertising, once the funding commitments associated with the above awards are determined.

Attracting other external support The investment into PhD studies from outside organisations is a long term commitment. However, providing support to a PhD student can be a relatively cheap way for external collaborators to establish strong links with us.

Visiting Postgraduate Research Students

Colleagues may be approached by PhD students enrolled at universities outside of the UK, who are interested in visiting the School. All such visits must be arranged using the following process:

 Visiting student completes Application for Visiting Research Students form (available from the Research Office) and provides an up-to-date CV  CARBS host academic supervisor completes Request for Visiting Postgraduate Research Student form (available from the Research Office) and obtains approval of Head of Section and Director of Doctoral Programme.  CARBS host academic supervisor emails student’s application and CV and fully approved/signed Request form to the Research Office [email protected]. Any hard copies should be provided to Sara Bragg.

Providing the visiting student’s English language ability and academic qualifications are comparable to the standards we apply when admitting PGR students to our own doctoral 20 programme, the School will do its best to enable the visiting student to join us. Please note, however, that due to current space constraints the School cannot guarantee that it will be able to provide desk space for visiting postgraduate students.

PhD Poster Competition at the 2012 Research Fair

Appendix A - Committee and group memberships

Research Committee Term of Office Robyn Thomas (Chair) Chair Permanent (Associate Dean for Research) Sara Bragg (Secretary) Secretary Permanent (Research Administrator) Martin Kitchener Ex Officio Permanent (Dean) Andrew Glanfield Ex Officio Permanent (Director of Administration) Debbie Foster Ex Officio Permanent (Chair of School Research Ethics Committee) Helen Walker Ex Officio From 1 January 2013 (Director of Doctoral Programme) Jennifer Evans Ex Officio Permanent (Senior Research Development Officer) Laura Corbin Ex Officio Permanent (Research Impact Officer) Andrew Davies Co-opted Permanent (Manager of Multi-Disciplinary Research Centre)

Research Co-ordinators Start Date David Marginson Accounting 2011/12 David Collie Economics Feb 2013 TBC HRM 2009/10 Andrew Potter LOM 2010/11 Luigi de Luca Marketing 2011/12

Elected Members Start Date Jason Xiao Accounting 2012/13 Cemil Selcuk Economics 2011/12 Marco Hauptmeier HRM 2012/13 TBC LOM 2011/12 Kate Daunt Marketing 2011/12 Allanah Johnson Research Staff 2012/13 Vacancy Research Staff

REF Sub Committee The REF Sub Committee is made up of the Research Coordinators across each Section and is Chaired by Rick Delbridge. Members of the Research Office attend to support the Committee.

Post Graduate Research Committee Representing Start Date Helen Walker Chair 2013/14 Elsie Phillips Secretary Permanent Sara Bragg Research Office Permanent Keith Robson Accounting 2012/13 Akos Valentini Economics 2011/12 Deborah Hann HRM 2012/13 TBC LOM 2011/12 Paul Beynon-Davis Marketing 2011/12 Mo Naim HR, equality & diversity 2012/13 TBC Research Staff

Ethics Committee Representing Start Date Debbie Foster Chair 2013/14 Laine Clayton Secretary Permanent Yusuf Karbhari Accounting 2012/13 Calvin Jones Economics 2011/12 Tim Edwards HRM 2012/13 Dan Eyers LOM 2011/12 Kate Daunt Marketing 2011/12 Donald Walters Lay member 2011/12

Research Leave Panel Representing Start Date Robyn Thomas Chair 2013/14 Mo Naim HR, equality & diversity Malcolm Beynon Accounting 2013/14 Huw Dixon Economics 2012/13 Rhys Andrews HRM 2013/14 Helen Walker LOM 2011/12 Luigi de Luca Marketing & Strategy 2011/12

Peer Review Panel Section Start Date Mo Naim LOM 2011/12 Andrew Potter Keith Robson Accounting 2011/12 Dick Edwards Huw Dixon Economics 2011/12 Max Munday Mike Wallace HRM 2011/12 Hugh Willmott Ken Peattie Marketing & Strategy 2011/12 Paul Beynon-Davis

Appendix B – Overview of funding initiatives Research Committee Schemes: CARBS Funding Initiatives (CFIs) Update for 2013/14 Overview The Business School runs a number of internally funded Schemes that are designed to encourage and support the development of high quality research, engagement and dissemination through international collaboration, workshop and conference activities and research activity itself. Where possible, applicants are encouraged to use School funds to develop or enhance external funding applications, as well as link visits and events to other School led activities. Awards will be allocated a budget code with a spending limit allocated to it. Project budgets should be spent within 24 months of award. If budgets aren’t accessed for 12 months, it will be assumed that the project or activity has ended, budgets will be closed and an end of funding report will be requested.

What Seedcorn Funding (Annual budget: £25,000)

Why To enhance research activity in the School; To provide new researchers with an opportunity to develop a research funding application; To provide a basis upon with further external funding could build.

Scheme info The Seedcorn fund is available to all academic staff, but with particular encouragement given to early career applicants. The intention is to provide funds that will facilitate applicants in undertaking a specific, focussed activity so that they may achieve specified outcomes. Examples of outcomes include the generation of larger proposals for external funding and the development of academic papers for submission to journals of international standing.

Assessment  Are the aims and objectives of the research clear? criteria  Are the plans for meeting these aims and objectives clear and appropriate?  Is the potential contribution of this research project clear?  Are the methods sufficiently well described and appropriate for this research project?  Is a schedule of research activity described in the proposal and is it appropriate?  Is the amount of money requested sufficient and appropriate for the activities to be undertaken?  Have external funding sources been considered? Will an application for external funds be amongst the outcomes?  Are the outcomes, including outputs of the research clearly stated and appropriate?  Is evidence presented of applicants’ past research activity?  How might the research proposal be improved?  Is the award subject to these improvements being made?

Post-award End of award report will be required within one month of the completion of requirements the project that summarises the activities and accounts for the expenditure of funds. Reports should include planned next steps including opportunities 24

for external funding bids. A further 6 month follow-up report will be requested to determine the success of the project in supporting development. Value & A seedcorn award will not exceed £2,500. Projects that exceed this cost will Frequency need to be supported by individual research budgets, or other similar funds and should be identified in the application. Seedcorn applications are assessed five times a year and reviewed by the Associate Dean for Research and one other member of the Research Committee within one month of receipt. Links across the Various, subject to the project that is proposed. School Links to external Applicants are encouraged to discuss external funding opportunities with funding the Research Office in the hope that the funds could support or lead to external funding.

What International Visitor Scheme (IVS) (Annual Budget: £15,000) Why To enhance the Schools international links with high quality academics To increase the profile of the School through supporting international collaboration Scheme info This Scheme supports research groups, units and Sections to invite senior (expected to be Professorial and/or publishing in top journals) world leading academic colleagues to the School, to enhance research development and build on our international reputation. Applicants will need to develop a programme of activities for the duration of their visitor’s stay and provide access to office facilities.

Assessment  Is the proposed visitor a leading academic in their field? criteria  Are there research development activities planned which will enhance the work of a range of colleagues across the School or Sections?  Does the visit include plans which will include early career researchers and/or PhD researchers?  Are there plans for the visitor to contribute more widely to the School (e.g. School-wide or external Seminar or Special Lecture)?  Is the budget reasonable for the duration of the anticipated visit?

Post-award An end of visit report is required to cover details of the activities the visitor requirements was involved in, and the research development activity that will lead from it. Value & Reasonable costs (in accordance with University regulations) for a visitor for Frequency between one week and one month, will be considered. Costs should include international travel, within UK travel, overnight expenses and subsistence. Only costs for the Visitor will be considered – family members, or Cardiff colleagues (if travelling to a UK based event with the Visitor) should not be included. The Scheme runs twice a year with deadlines in November and March. Applications are reviewed by the Research Committee within one month. The annual budget for international visitors is £15,000 Links across the Applicants should consider the potential of their International Visitors to School contribute to CARBS Research Workshop Series (CReWs) and should discuss ideas with the Research Office for appropriate topics and timings.

Links to external Where appropriate, research development activity with the International funding Visitor should consider external funding opportunities.

What Overseas Travel Fellowship (OTF) (Annual budget: £10,000) Why To build international networks and working relationships To encourage and support engagement with international experts in Business and Management academia Scheme info Applications will show how the fellowship will build on established links and describe the benefits both to the individual’s research and the School more broadly. There must be a clear workplan covering both the period of time overseas and relevant pre- and post-visit activity. Preference will be given to early and mid career applicants. The award can cover the costs of flights, accommodation and subsistence (typically for up to one month) in accordance with University regulations. Assessment  Is the visit to develop new relationships or build on established criteria relationships?  Are the pre and post workplans significant enough to ensure that the time on the visit will be effectively spent?  To what extent will the research development activities enhance the work of the applicant’s current research?  Will the visit provide opportunities to profile Cardiff Business School beyond research development (e.g. Special Lectures or presentations at Seminar/Workshop)?  Does the visit include plans to explore potential links with other areas of Cardiff Business School and the institute being visited?  Is the budget reasonable for the duration of the anticipated visit?

Post-award An end of visit report is required to cover details of the activities requirements undertaken pre, during and post visit including summarising research development activity that may lead from it. Value & Reasonable costs (in accordance with University regulations) for between Frequency one week and one month, will be considered. Costs should include international travel, local destination travel, overnight expenses and subsistence. The Scheme runs twice a year with deadlines in October and February. Applications are reviewed by the Associate Dean for Research and one other member of the Research Committee within one month of receipt. Links across the Where appropriate, these visits should support the School wide research School programme, and should demonstrate value and opportunity not only to the individual, but to appropriate research groups, units and Sections Links to external Where appropriate, research development activity should lead to external funding funding opportunities.

What Agenda Setting Events (Two awards per year)

Why To support cross sections, high academic quality events to raise the profile of the Business School across Business & Management academia both nationally and internationally. Scheme info It is expected that these will be ‘flagship’ conferences that showcase 26

CARBS’ world leading research strengths on an international stage. Evidence will be required of the relevant context for the conference (for example, the key issues or debates and CARBS’ contribution to those, or why the issue is novel and important and what opportunities there are for CARBS’ researchers to make a key contribution to this new or developing area), the proposers’ standing in the international research community, the benefits expected from the event and evidence of the involvement of members of more than one section. It would be an advantage if the proposal had external funding support (or support from other CARBS funds) but this is not a requirement. Assessment  Will the event profile Cardiff Business School significantly across the criteria UK?  Will the event profile Cardiff Business School significantly internationally?  How will the event make a new contribution to business and management academica?  Are there significant UK or international partnerships being used to enhance or deliver the event?  Is there additional financial support for the event?

Post-award End of award report will be required that summarises the event, its key requirements outcomes, planned next steps and accounts for the expenditure of funds. Value & Maximum of £5,000 per event, with up to two funded per year. Frequency This annual Scheme has a deadline in January. Applications are reviewed by Research Committee.

Links across the Successful applications should be run through the Engagement team events School system, and branded appropriately as a School funded event. Potential for the events team to add value to applications/events, ensuring that the highest quality event is run. Links to external SAMS run an event fund to support the development of PhD and Early funding Career Researchers, that has deadlines in July and January. Strong applications that fit the SAMS remit will be encouraged to apply for this external funding.

What Policy & Practice Workshops (£7,500)

Why This fund supports engagement with policymakers and practitioners at a time when we are all being encouraged to be creating impact with our research. Scheme info This fund will support Workshops that are specifically targeted at policymaker and practitioner audiences. Proposals are invited from each section to run at least one such event per annum (with a limit of £1,500 per workshop). The purpose of these, at least in part, is to showcase research conducted at the School and to explore its practical implications and applications. Assessment  Does the application demonstrate activity with stakeholders beyond criteria just dissemination activity?  Will the funding enable new ways of working with stakeholders?  Will the plans feed into new research activity?  Will the plans help demonstrate impact of Cardiff Business School research? 27

 What plans are there to follow up on this event?

Post-award A short end of award report to summarise activities undertaken, actual and requirements expected outcomes and next steps will be required. Value & Policy & Practice Workshop applications are invited throughout the year Frequency with deadlines in October, January, April and July. Applications are reviewed by the Associate Dean for Research and one other member of the Research Committee within one month of receipt. A maximum award of £1,500 will be available, though applications can exceed this cost if they are supported by individual research budgets, or other similar funds (which should be identified in the application).

Links across the Events and activities funded through this stream should be profiled across School the School through the Research Office to demonstrate how we work and support with stakeholders Links to external The ESRC Knowledge Exchange Opportunities programme is a quarterly funding fund which could be used to build on work developed through policy & practice workshops. The Strategic Insights Programme is another source of external funding which would enhance a Policy & Practice award (or vice versa)

What Small Workshop Funding (Annual budget: £5,000)

Why Small Workshop funding is to support the development of links across Sections and across Schools and other HEIs for example GW4 partners. Funding can be used for a range of collaborative opportunities for example a seminar series, a single event or to support research development workshops. Scheme info Applications should outline the nature of the proposed activities, demonstrating how the workshop will raise the profile of the School, and the value and importance of developing links with the Section/Schools involved. Applications should also explain how the funding from RC (to a maximum of £500) will be used. Applications are particularly encouraged that connect the School to other departments within Cardiff University and indeed with partners outside of the University. Assessment  Will the funding support development of new working relationships, or criteria will it fund existing and established partnerships?  Will the funding enable promotion of research activity beyond the Business School?  Are there other resources available which have been committed to support or contribute to this activity? Post-award A short end of award report to summarise activities undertaken, actual and requirements expected outcomes and next steps will be required. Value & Up to £500 can be applied for with an expectation that proposals will have Frequency matching support from another source (e.g. partner School). The Scheme has four deadlines throughout the year in October, December, February and April. Applications are reviewed by the Associate Dean for Research and one other member of the Research Committee within one month of receipt. Links across the Limited. At point of application, the Research Office will explore whether School there is potential to build activities into wider School plans. Links to external Funding to support the development of new research ideas should be run funding and involve the Research Office to identify potential funding opportunities.

Appendix C – Standard Research Leave Overview The Business School runs a number of internally funded Schemes that are designed to encourage and support the development of high quality research, engagement and dissemination through international collaboration, workshop and conference activities and research activity itself. Where possible, applicants are encouraged to use School funds to develop or enhance external funding applications, as well as link visits and events to other School led activities.

What Research Leave (up to 10 per year)

Why The Scheme provides staff with the opportunity to focus on their research work for a significant period of time, to contribute to personal and professional development. Scheme info Research leave is available to all academic staff on the Teaching and Research Pathway with at least five years continuous service, regardless of grade, who have not been awarded a period of Research Leave in the previous seven years by the University. Successful applicants will need to discuss arrangements with their Head of Section and will be expected to return to their teaching responsibilities for the academic year, immediately following their period of research leave. There is no provision for postponing an award and if for any reason you are unable to take up an offer, then you will need to reapply.

Post-award Three reports are required: requirements  A brief 6 month report will be requested to detail progress and highlighting any particular issues of interest or concern.  An end of leave report will be requested within one month of the completion of the Research Leave period.  A further follow-up review will take place approximately 12 months after the research leave. Value & Applications will be invited in the post-Academic Appraisal period and Frequency should be submitted to the Research Office by Heads of Section. Applications are reviewed by the Research Leave Panel each October.

Links across the Successful applicants will be asked to present at a Research Leave CReWs School event to raise the profile of the opportunity. Links to external It is expected that Research Leave will lead to an increase in external funding research funding applications.

Appendix D – Management Research Leave RESEARCH LEAVE FOR ACADEMIC STAFF WITH MANAGEMENT RESPONSIBILITY Position paper – January 2013 Background In 2011 the School established a system for awarding Research Leave to academic staff, based on the principles of formal application, competitive peer review, and accountability. This scheme replaces the previous arrangement in which research leave was allocated on a largely informal basis, most typically to allow senior academic staff who had taken on management responsibility to re-build a research career. Under the new scheme, the School has agreed to fund up to ten research leaves in any one academic year (September to August). The number of awards is therefore capped. This has created a problem. If Section Heads or Associate Deans are awarded leave then they will take the awards that more junior colleagues might reasonably expect to receive, reducing the attractiveness and utility of the scheme in the eyes of the School. However, if senior academics in management roles are denied leave then the burden of taking on a Section Head or Associate Dean role will increase and the attractiveness of such a role will decline. The School has few incentives to motivate senior academics to take on management positions and in the past research leave has partly fulfilled this incentive function. Given this situation, the School has agreed to introduce a separate research leave scheme for academic staff who take on senior roles, the details of which are set out below. Eligibility Eligibility for Management Research Leave (MRL) is restricted to academic staff who have taken on and served a full, three-year term of office in a senior management role, specifically the role of Section Head or Associate Dean. To be eligible, the member of staff must also have five years continuous service: a requirement for research leave operated by the University. It is not envisaged that other academic administrators/managers should be eligible for the scheme; e.g. Deputy Heads of Section, Programme Directors, Examining Board Chairs, Deputy Associate Deans etc. Neither is it envisaged that those who take on College or University roles will be eligible. It should be noted, however, that occupants of these other roles will be able to apply for Research Leave and can cite as a justification the need to reboot a research career after a period when research has been disrupted through other duties. Senior academic staff on the Teaching and Scholarship pathway will not be eligible for MRL but it may be appropriate for staff in this situation to apply for paid leave of absence with the School’s support. The central feature of MRL, however, is that it is intended to re-energise a research career and this requirement is not a feature of TS roles.

Period of leave MRL will run for a period twelve months, typically from September to August. However, a different pattern of leave may be agreed with the support of the Head of School and relevant Head of Section. For example, a number of senior staff in recent years have taken research leave over two years, undertaking a half- teaching load over this period. The maximum period of leave with be twelve months and it will not be possible for individuals to accumulate entitlement a more extended period of leave; for example, by serving two successive periods in a qualifying management role. Criteria and conditions The award of MRL will be dependent on an individual making a formal application against the same criteria listed in the standard Research Leave scheme; i.e. 1. Does the applicant have an excellent record in producing academic research, which is appropriate to their grade? In all cases there must be evidence that research work of an international quality has been produced by the applicant. 2. Does the proposal advance the research mission of the School and make a coherent and convincing case that funding will result in excellent research? With regard to this criterion, we are particularly interested in proposals that will result in major publications, research funding, the establishment or

development of international research collaboration and that may contribute to the development of other CARBS’ staff. 3. Will the project that is proposed contribute significantly to the applicant’s personal development and ‘add value’ to their career as a researcher? A key consideration here is the degree to which the research leave will result in activities and outcomes that otherwise would not have been attained. 4. How likely is the programme of work to be successful? How great are the rewards that are expected? 5. Does the application demonstrate a turning point in the academic’s career? 6. Are the ‘side constraints’ adequately considered and accommodated? Applicants for MRL should also satisfy a number of conditions derived from the School’s ‘balanced excellence’ framework. Successful applicants will have a strong research profile, appropriate to their grade and experience, and will also have a good record of activity in the areas of teaching, engagement, citizenship and administration. If there is evidence of poor performance in areas beyond research e.g. citizenship or teaching and learning, then applications will not be supported. 7. What is the relative level of support from the Dean? Applicants for MRL must have completed a minimum of three full years in a senior academic role and to have performed this role at a good level of performance as judged by the Dean.

Application The process for applying for MRL will be as follows:  The application for leave should be discussed in annual appraisal at the end of the academic year  Applications will normally be submitted 12 months in advance of leave in order to allow Sections to plan cover.  Applications must be submitted using a dedicated form (see attached), which is downloadable from the staff pages on Learning Central. A current CV (maximum length five pages) should also be submitted, appended to the form.  The application must initially be submitted to the Head of School, who acts as appraiser for senior academic administrators. Sections of the application form have to be completed by the Head of School.  Applications will be considered by the Research Leave Panel, convened by the Associate Dean for Research (or his or her deputy) and will make recommendations on the award of leave to the Head of School. The panel will communicate its decision in writing to the applicant, Head of School and Head of Section.  If applicants are unsuccessful they will have the right to appeal against the recommendation of the Research Leave Panel, with appeals being considered by the Head of College who will make a final decision. Appeal will only be on the basis of procedural failing, not the substantive decision.

Accountability The award of MRL represents a substantial investment by the School. Accordingly, it is important that individuals receiving leave are accountable and report fully on the benefits achieved, both for themselves and for the School. Successful applicants will have to report on their period of leave in the same manner as members of staff awarded standard Research Leave. Resourcing The School will resource MRL in the same manner as Research Leave. For each period of 12-months full research leave the relevant Section will receive up to £10,000 to pay for replacement teaching. This funding will be ring-fenced and cannot be used for any other purpose. Successful applicants will also receive an additional £3,000 research budget to fund international travel during their period of leave. A maximum of three periods of MRL will be awarded per year.

Appendix E - Internal Peer Review (IPR) Terms of Reference Overview Cardiff Business School operates an Internal Peer Review process for all research applications being submitted to Research Councils and charitable organisations to quality assure submissions for funding. This process is particularly important in response to RCUK’s Demand Management policies and should provide an opportunity to strengthen applications as well as consider whether applications are of an appropriate standard to be submitted. The Peer Reviewer role is undertaken voluntarily and for a minimum period of 12 months. Colleagues applying for funding should respect the time that reviewers give to the process and ensure appropriate timescales are adhered to. Where deadlines for Peer Review are missed by applicants and an appropriate quality assurance process is not possible, a decision will required by the Associate Dean for Research in discussion with the Dean of Cardiff Business School, as to whether an application can be authorised to proceed. Periodic reports will be produced to review the number of applications that go through the Peer Review process, the timeliness of applications and demand on the Peer Review Panel. The process will be considered annually by the Research Office and for any issues arising that are a cause for concern, Research Committee will be asked to comment and agree a resolution. The Internal Peer Review Process All research applications that are developed for submission to a Research Council or charitable body are subject to the School’s Peer Review process. The Research Office must be notified of ALL funding applications that are being developed regardless of funder and where appropriate will arrange for a minimum of two Peer Review Panel members to consider each application. The Research Office will also undertake an Administrative Review, to ensure that submission requirements are met, and provide routine research development support. Once the Research Office is aware that an application is in development, a Peer Review Period will be determined. This will reflect the submission deadline of the application and the administrative requirements of the funding Scheme. The Peer Review Period will be at least five working days. Principal Applicants who are leading application development will be asked to provide information about the funder and the Scheme to which they are applying to ensure that where possible a Peer Review is reflective of the assessment process that the funder will undertake. The Peer Review Panel will be alerted and invited to confirm their availability to undertake a review in the identified Peer Review Period. Once availability is known, the Research Office will allocate a minimum of two reviewers to each application. Principal Applicants will be informed of how many Peer Reviews to expect. Peer Reviewers will be asked to provide comments on applications against evaluation criteria (where possible), general comments on the application over all and be asked to mark applications into one of three categories:  A – Strong application – minor revisions suggested (which may be stylistic, typographical errors or some pointers that would strengthen the application e.g. strategic links with other related activities)  B – Good application – some development required (which may include further justifications of methodology or scientific merit, resource considerations, better linking between sections and attachments of the application)  C – Reconsider application – significant development required (where reviewer identifies numerous issues which may include the proposal not responding to the Scheme appropriately, limited scientific merit, flawed methodology, application is repetitive and generally of poor quality)

Peer Reviewers can request to see a revised application of any category, but will only have 24 hours to provide any further comment to the Research Office, and such comments are unlikely to influence a submission decision. Where an application is marked as C, applicants will need to discuss the application with the Associate Dean for Research should they wish to proceed.

Peer Reviewer comments will be submitted to the applicant anonymously (unless otherwise indicated by the Reviewer) and applicants will be asked to provide a brief response to the comments, indicating where any revisions will be made in advance of submission. Applicant’s comments and the Peer Reviews will be considered by the Associate Dean for Research prior to authorisation of the application. Peer Reviewers will be invited to continue their participation in the process on an annual basis. The Research Office will:  Alert all Peer Reviewers to Schemes that Business School colleagues are interested in, with an indication of the likely period for Peer Review  Aim to give Peer Reviewers at least three weeks notice of research applications that require a Peer Review, indicating a deadline for reviewer comments and the submission deadline for the application to the funders  Provide reviewers with the relevant Scheme evaluation criteria to help reviewers focus on relevant points for consideration  Allow a minimum of five working days for Reviewers to consider an application  Undertake Administrative Review for all grant funding applications submitted by the School  Provide comments back to applicants anonymously (unless the Reviewer is happy to be identified)  Keep Peer Reviewers up to date with University wide actions in response to RCUK Demand Management policies  Provide the Associate Dean for Research with periodic reports on the Peer Review process

Applicants are required to:  Inform the Research Office at least three weeks in advance of any grant funding deadline (or as soon as possible, if the funder does not accommodate a three week application development period) that they are considering submitting an application for  Provide the Research Office with information about the call being applied to, if it is not a Scheme that the Research Office are familiar with  Provide full applications in the format to be submitted to the funder for Peer Reviewer comments  Indicate briefly how any application to be submitted has been revised following the review process

Peer Reviewers are asked to:  Be able to demonstrate experience in the development of high quality research applications  Be available to review a minimum of five research applications per year  Indicate periods when they will be unable to review applications  Review applications that may not be within their remit of expertise – a good application should be clear to anyone, not just a topic expert  Review applications themselves, acting in a professional capacity and not sharing any application with other colleagues  Provide constructive comments about applications  Be considerate of Research Council Demand Management issues, highlighting applications that do not respond to Scheme requirements adequately or may require significant improvement to meet an minimum quality threshold  Indicate whether they would be willing to review an application, post-revisions

The Peer Review Panel and Recruitment of Peer reviewers Research Committee and Heads of Section will be asked to identify colleagues who they would like to nominate onto the Internal Peer Review Panel. Peer Reviewers will be expected to have experience in successful application to research funders, and/or experience of working in similar roles e.g. as a reviewer for the ESRC or a high profile journal. Heads of Section will also be asked to nominate colleagues for whom the opportunity to Peer Review would add value to their professional development. Incorporating ‘Development Reviewers’ will allow these colleagues access to funding applications, familiarising them with the process, as well as encouraging them to consider the structure of a strong research application. Such ‘Development Reviewers’ will help to

34 ensure a regular source of Peer Reviewers in the School over the longer term, and such involvement provides a very practical development opportunity for less senior colleagues. A full peer review will require two reviews from the Peer Review Panel. ‘Development Reviewers’ will have the opportunity to review all research applications, to enhance the review process. Variation from the guidelines Regardless of the scale of the application, all research applications to any Research Council that are led by Cardiff Business School MUST go through the Internal Peer Review process. This is to ensure that the School is fully compliant with Research Council UK demand management policies. Where the Research Office cannot carry out the roles outlined above, a decision will required by the Associate Dean for Research in discussion with the Dean of Cardiff Business School, as to whether an application can be authorised to proceed. Where Applicants feel that specific knowledge or scientific background is required for a reviewer to engage in a Peer Review of their application, they must indicate this to the Research Office and nominate at least one colleague for the Research Office to include in the Peer Review process for that application. In these circumstances, Heads of Section will also be invited to comment as part of the Peer Review process. Applications to charitable organisations of £10,000 or less will only require administrative review. Applicants MUST still inform the Research Office as described above to ensure that administrative tasks associated with research applications can be carried out accordingly. ‘Development Reviewers’ will have the opportunity to review this type of research application, to enhance the review process. Applications of up to £25,000 to charitable organisations will only require one peer reviewer, which may be a ‘development reviewer’ alongside the administrative review. In any circumstance of developing a funding application, Applicants MUST always inform the Research Office as described above to ensure that administrative tasks associated with research applications can be carried out accordingly.

Appendix F – Request for visiting Academic1

VISITOR DETAILS

Full Name of Visiting Academic

Visitor Nationality

Home Institution

Visitors Address for Correspondence Please include email address, as well as postal address

Full up-to-date CV attached?

CARBS based Host during visit You will be responsible for meeting the visitor, and supporting them throughout their stay

VISIT DETAILS

Anticipated dates of Visit. Arriving: Leaving:

Desk requirements

Please indicate whether a desk will be required. The School may be able to Yes / No provide a desk in the International Visitor Office, D44a. If space is not available, alternative dates when a desk is available will be offered

Bench fee to be charged2 £500 (minimum, equivalent to a 2 month visit) Bench fee is calculated as £400 + £50 per month, or part thereof.

2 Send invoice to this address: Bench Fee Invoice address Please provide details of where the Bench Fee invoice should be submitted

Funding source for visit External funder / Home institution / Host IRB / Other

Purpose of Visit and Expected Outcomes 36

Anticipated activities during visit Please include details of any research development, fieldwork, writing plans, seminars or workshops which the visitor will be involved in.

Will teaching be undertaken by visitor?3

ADMINISTRATION

Is a supporting letter of invitation required?

Certificate of Sponsorship Required? This is usually required as part of Visa applications to enter the UK for non- EU colleagues. Please check your visitors plans regarding the basis on which they would be travelling to the UK.

Will the Visitor need access to the University network? Short stay Visitors (8 weeks or less) are expected to use their own IT equipment and to access their home systems, but will be able to use University WiFi.

APPROVAL

Section Head Approval

Associate Dean (Research) Approval When complete and authorised, please submit form electronically to the Research Office: [email protected] Notes: 1. For proposed visiting PhD students please see Sara Bragg. For other proposed visiting students please see Rose Smith. 2. Unless otherwise agreed by the Dean, the School will charge a bench fee of £400 plus £50 per month (or part thereof) as a contribution towards its costs. This can be met from internal funds such as IRBs or Section Initiative Funds. This does not apply to visitors coming under the School’s International Visitors Scheme (administered via Research Committee), Montague Burton scheme or similar University or School schemes. 3. If yes and payment is intended please give details. 37

Appendix G – Research Groups

CARDIFF BUSINESS SCHOOL RESEARCH CENTRES, GROUPS AND UNITS Name Coordinator Cardiff Health Organisation and Policy Studies Dr Sharon Williams (LOM) (CHOPS) Cardiff Organisation Research Group (CORGies) Dr Tim Edwards (HRM) Centre for Advanced Manufacturing Systems at Prof Mohamed Naim (LOM) – Director Cardiff (CAMSAC) Dr Andrew Davies - Manager Dr Paul Nieuwenhuis (LOM) Centre for Automotive Industry Research (CAIR) Prof Peter Wells (LOM) Centre for Local and Regional Government TBC Research (CLRGR) Chinese Accounting, Finance and Business Research Prof Jason Xiao (A&F) – Director Unit (CAFBRU) Prof Jonathan Morris (HRM) – Consulting Director Consumer Behaviour Analysis Research Group Prof Gordan Foxall (M&S) (CBAR) Empirical Finance Group (EFG) Prof Marc Goergen (A&F) Employment Research Group (ERU) Dr Marco Hauptmeier (HRM) Interdisciplinary Perspectives on Accounting Prof Keith Robson (A&F) Research Group (IPARG) Julian Hodge Institute of Applied Macroeconomics Prof Patrick Minford (ECON) (JHIAM) Lean Enterprise Research Centre (LERC) Miss Sarah Lethbridge Dr Andrew Potter (LOM) & Prof Mohamed Naim Logistics Systems and Dynamics Group (LSDG) (LOM) Transport and Shipping Research Group (TSRG) Prof Anthony Beresford (LOM) Welsh Economy Research Unit (WERU) Prof Max Munday (ECON) Welsh Institute for Research in Economics and Prof James Foreman-Peck (ECON) Development (WIRED)

Cardiff Business School researchers are also involved in:  The Sustainable Places Research Institute (PLACE) – one of Cardiff University’s three cross- disciplinary research Institutes.  The Wales Institute of Social and Economic Research, Data and Methods (WISERD) – a collaboration between the five St David’s Day Group Universities (Aberystwyth, Bangor, Cardiff, South Wales and Swansea).

Appendix H - Research Group Application

Group Name:

Group Coordinator:

Anticipated Group Members: Please identify which Section each member belongs to and a list of affiliated PhD students

Group vision (c. 50 words)

Group Mission (c. 75 words)

How will the Research Group contribute to the School’s objective of producing internationally excellent research? For example:  Group based research projects or funding applications  Significant research topics being addressed by the group  Researcher activities, e.g. advisory positions held, editorships, working group memberships.  Hosting of events, e.g. conferences, lecture series.  International profiling e.g. conferences, international visits, international visitors

Recent significant research outputs and activities of the proposed members E.g. influential journal publications, text books, or impact activities

Please give examples of how your group, and especially the senior staff within it, will, or already

39 supports the development of members Include things here like:  Involvement and engagement of PhD researchers  Mentoring structures/examples  Exchanges of staff/students with other institutions or organisations  Structures or governance established within the group This section could be a compilation of mini case studies where individuals within the group may wish to reflect on particular examples of the support they have received through the group here

Please provide details of current or potential collaborators and partners who the group has or plans to work with

Cardiff University partners Name – Institution – School/Department

Non-Cardiff University partners Name – Institution – School/Department

Non-academic partners Name – Organisation – position in organisation – role within Research Group

Please provide details of any planned research projects for which the group intend to seek external funding The Research Office provides support for all external funding applications

Describe the plans of the group which will help ensure that your research is making a difference to those outside of academia. Where possible, please provide specific examples of impact and through these examples describe:  Research beneficiaries/users, e.g. private organisations, think tanks, policy makers.  Methods of dissemination, e.g. presentations, production of educational material, advisory roles.

Appendix I - CARBS Funding Initiatives Deadline dates

This table sets out the deadlines for each of the Schemes run by the School Research Committee, how applications are reviewed and the anticipated turnaround of applications. For details on the Schemes,

Deadlines Reviewed by Turn around Seedcorn 30th September Associate Dean (Research) and one 1 month Up to £2,500 30th November other Research Committee member 31st January 31st March 31st May International visitors 17th November Research Committee Decisions made at Research Supporting high profile visitors to visit the Committee meetings on November School 28th February 27th and 26th March respectively

Overseas Travel Fellowships 30th October Associate Deans (Research & 1 month Supporting development opportunities with 28th February Engagement) overseas partners

Policy & Practice 30th October Associate Dean (Research) & 1 month Funding to support non-academic 31st January Deputy Associate Dean engagement at any stage of the research 30th April (Engagement) cycle 31st July Small Workshops 30th October Associate Dean (Research) and one 1 month Encouraging multi-disciplinary working across 20th December other Research Committee member Sections, Schools, Colleges and the University 28th February 30th April Agenda Setting Events 10th January Research Committee Decision made at Research Two events funded each year to raise the Committee meeting on 29th January th profile of Cardiff leading the way in a new 30 April (if two events are not area of Business and Management study awarded in January call)