Student Handbook 2021 - 2022 ACADEMIC YEAR

Admitted students and guests of Bellarmine University are bound to abide by the policies and procedures found in the Student Handbook. It is your responsibility to annually view the contents of the handbook. You may receive a hardcopy of the handbook in the Student Affairs Office (Centro, Treece Hall, CNTH 225K) or view the handbook online at www.bellarmine.edu/studentaffairs. Free computer access is available 24 hours a day every day of the year in the 24-hour study room on the main level in the W.L. Lyons Brown Library.

Non-Discrimination Policy Bellarmine University admits qualified students of any age, gender, gender identity, sexual orientation, race, disability, color, religion, and national or ethnic origin to all the rights, privileges, programs, and activities generally afforded or made available to students at the school. It does not discriminate on the basis of age, gender, gender identity, sexual orientation, race, disability, color, religion, or national or ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school administered programs. Bellarmine University will not tolerate any form of sexual misconduct, which includes, but is not limited to, sexual harassment, non-consensual sexual contact, non-consensual sexual intercourse, sexual exploitation, rape or retaliation arising out of any of the above acts, as more fully defined in the Bellarmine Sexual Discrimination and Misconduct Policy in this Handbook.

Information in this handbook is accurate as of the date of publication. For the latest up to date information on student policies, please check the Bellarmine University Student Affairs website at www.bellarmine.edu/studentaffairs.

1 Dear Bellarmine Knight,

Welcome to the 2021-22 academic year at Bellarmine University! There is an essential value in the Jesuit education tradition that formed Bellarmine’s name- sake, Robert Bellarmine: cura personalis. It translates as “care for the whole person,” and it describes the ideal relationship between faculty, staff and students, and among all those who work together in the university community. These are the relationships that I hope you will discover, and help to nurture, in your time at Bellarmine. In caring for the whole person, we seek to nourish your body and spirit as well as your mind by providing additional opportunities and resources outside the classroom, many of which are outlined in this handbook. You may broaden your horizons by studying abroad and by participating in service projects; challenge yourself physically with more than 20 NCAA Division I varsity sports and dozens of intramural sports; and renew your spirit in Our Lady of the Woods Chapel or in one of our many faith-based organizations. I encourage you to become fully engaged and make your mark on Bellarmine. Of course, we are also committed to providing a challenging academic experience. You will find that our faculty members are personally invested in your success. The Student Success Center provides a variety of services and resources to help you take ownership of your learning, while the Career Development Center can set you on a path toward professional achievement. Be sure to find a mentor and commit yourself to being a prepared and engaged student. Live each day with integrity and reach outside your comfort zone to learn more about the city, the world, and your own passions. These experiences will begin to shape your career, your values, and the leader you become. Your future is bright, and I look forward to watching you flourish. We are excited you are here!

Sincerely,

Susan M. Donovan, Ph.D. President

2 Dear Bellarmine Student,

The mission of Bellarmine University is to be an inclusive Catholic university that educates students—mind, body, and spirit—for meaningful lives, rewarding careers, ethical leadership, and service to improve the human condition. Bellarmine University finds its Catholic identity in the inclusive spirit of Thomas Merton. We believe in the search for the true self, the interconnectedness of life, and the solidarity of the human spirit, which transcends ethnic, religious, and social divisions. We educate the whole person to realize their highest potential as part of an interconnected world. Our institutional values are: • Academic Excellence - Promoting academic inquiry rooted in the liberal arts tradition—critical thinking, communication, collaboration, creativity, and compas- sion—with an expectation of excellence • Intrinsic Dignity - Respecting the intrinsic value and dignity of every individual • Social Responsibility - Cultivating grounded citizens who contribute to and advocate for the public good, environmental sustainability, global understanding, and informed civic engagement • Integrity - Fostering strong ethical principles, honesty, fairness, transparency, and trustworthiness • Hospitality - Creating an inclusive community that welcomes all and models a spirit of goodwill • Stewardship - Exercising thoughtful stewardship of our university resources As we begin the academic year, these values and beliefs are more important than ever, and our mission remains the same. We want you to succeed and are here to help you reach your highest potential. Utilize the services outlined in this publication. Get to know your exceptional profes- sors, advisors, and staff members as you navigate your academic journey. Be an active member of the community. Get involved. We also ask you to take very seriously what it means to be a Bellarmine Knight. Ask for help. If you see another Knight who may be facing a challenge, reach out and support them in that challenge. Encourage your peers to do the same. In sum, embrace and fall in love with your own unique Bellarmine experience. Go Knights!

In Veritatis Amore,

Helen Grace Ryan, Ph.D. Vice President for Student Affairs

3 IMPORTANT CONTACT INFORMATION Academic Affairs...... 502.272.8250 Campus Ministry...... 502.272.8051 Campus Recreation...... 502.272.8312 Campus Store...... 502.272.8111 Career Development Center...... 502.272.8151 Commuter Services...... 502.272.8150 Counseling Center...... 502.272.8480 Disability Services...... 502.272.8490 Dr. Patricia Carver Office of Identity and Inclusion...... 502.272.8302 Financial Aid...... 502.272.7300 Health Services...... 502.272.8493 Library...... 502.272.8141 Office for International Student & Scholar Services...... 502.272.7060 Office of Public Safety...... 502.272.7777 Office of Student Accounts...... 502.272.8264 Orientation, New Student and Family Programs...... 502.272.8433 Registrar...... 502.272.8133 Residence Life Office...... 502.272.7272 Student Activities and Organizations...... 502.272.7725 Study Abroad and International Programs...... 502.272.7954 Student Affairs...... 502.272.8150 Student Success Center...... 502.272.7400 Technology Support Center...... 502.272.8301

For additional contact information, please see the Faculty and Staff Directory available on your One.Bellarmine.edu dashboard.

4 5 Student Handbook TABLE OF CONTENTS

STUDENT LIFE AND RESOURCES 12 Orientation, New Student & Family Programs...... 12 Residence Life...... 12 Commuter Services...... 13 Meal Purchases...... 13 Dining Services & Locations...... 14 .Student Activities & Organizations...... 15 Career. Development...... 16 Campus Recreation...... 17 Athletics...... 17. Campus Ministry & Spiritual Programs...... 17 .The Dr. Patricia Carver Office of Identity & Inclusion...... 18 .International Student & Scholar Support...... 19 Disability. Services...... 19

SUPPORT AND CARE OF STUDENTS 21 Care. Team...... 21 Student Concern Report...... 21 Campus. Wellness...... 22 Counseling. Services...... 22 Knights. Pantry...... 22 Health Services & Medical Emergencies...... 22 Medical. Withdrawals...... 24 Involuntary. Withdrawals...... 24 Mandatory Risk Assessment...... 24 Covid-19/Infectious Diseases...... 24 Emergency. Messages...... 25

6 IDENTITY-BASED RESOURCES AND POLICIES 25 .Gender Identity Inclusion...... 25 .Pregnant & Parenting Students...... 25 Infectious Diseases...... 28 .Sexual Discrimination & Misconduct Policy...... 66

SAFETY AND SECURITY 29 .Office of Public Safety...... 29 .Lost and Found...... 30 .Emergency Notification Service...... 31 Emergency. Phones...... 31 .Weapons...... 31 .Imminent Danger/Unreasonable Risk...... 31 Shuttle. Service...... 31 Campus .Parking & Traffic Regulations...... 32 Fines & Appeals...... 35

ACADEMIC RESOURCES 37 Campus. Store...... 37 .Library...... 37 .Student Success Center...... 38 Intellectual. Property...... 39 Technology. Services...... 39

ACCOUNT INFORMATION 41 .Family Educational Rights & Privacy Act (FERPA)...... 41 Financial. Aid...... 41 Tuition. Payment...... 41 Involuntary Withdrawals...... 43 .Adjustments & Refunds of Tuition...... 44 .Miscellaneous Billing Policies...... 44 .Address & Name Changes...... 45

POLICIES 45 Non-Academic. Policies...... 45 Room Reservation Requests...... 46 .Outdoor Activities on Campus...... 46 .Student Travel & Transportation Policy...... 46 Event Promotion & Posting. Policy...... 46

7 .Raffles & Other Charitable Gaming Activities...... 47 .Protest & Demonstration Guidelines...... 47 .Hazing Policy – Student Organizations...... 48 .Medical Amnesty Policy...... 49 .Policy on Alcohol...... 49 .University Regulations Governing the Use of Alcohol...... 50 .Alcohol Policy for Student Events...... 51 .Illegal Drug Use Policy...... 53 .Tobacco Use Policy...... 54 .Solicitation...... 54 .Technology & Internet Usage Policy...... 54 .Illegal File Sharing...... 54

CONDUCT CODE AND PROCESS 55 .Community Standards & Obligations...... 55 .Code of Conduct...... 55 .Student Conduct Procedures (Non-Academic)...... 56 Conduct. Sanctions...... 58

GRIEVANCES 59 .Title IX and Gender-Related Grievances...... 59 Bias-Related Incidents...... 59 .Disability Service Grievance Policy...... 60 .Student Non-Academic Grievance Policy...... 60

SEXUAL MISCONDUCT POLICY 64 .Sexual Misconduct Policy Appendix A: Statement of Rights of the Parties...... 99 Sexual Misconduct Policy Appendix B: Violence Risk Assessment...... 101 Sexual Misconduct Policy Appendix C: Process B...... 102

APPENDIX A: GUIDE TO RESIDENCE HALL LIVING 114

APPENDIX B: CLERY REPORT 130

8 BELLARMINE UNIVERSITY TRADITIONS MISSION STATEMENT Motto - The motto of Bellarmine University is In Veritatis Amore We are an inclusive Catholic university that educates students in – in the love of truth. The love of truth that the university mind, body, and spirit for meaningful lives, rewarding careers, strives to impart to its students is rooted in the conviction that ethical leadership, and service to improve the human condition. the human intellect is capable of penetrating an objective order of reality and of arriving at communicable truths concerning it. Vision Statement Growth in the love of truth requires intellectual humility and We will become the leading Catholic university in the South intellectual honesty. It requires that emotion, prejudice, and by embracing innovation and creativity, forging new and mutu- personal preference yield in the face of evidence and that truth ally beneficial partnerships, intentionally diversifying curricula will be given respect and acceptance wherever and however it and community, and providing a distinctive and transformative is found. Bellarmine University aspires to assist its students to student experience. develop an integrated philosophy of life centered upon a love of truth ranging from the particular truths of each art and science Values up to Divine Truth itself. Bellarmine University finds its Catholic identity in the inclusive spirit of Thomas Merton. We believe in the search for the true The Bellarmine Seal and Coat of Arms - The seal consists self, the interconnectedness of life and the solidarity of the human of the coat of arms and university motto framed within three spirit, which transcends ethnic, religious, and social divisions. circles, the band of which states the institution’s name, Bel- We educate the whole person to realize their highest potential larmine University; location, Louisville and Kentucky; and as part of an interconnected world. Our values are Academic founding date, 1950. The university’s logo uses the coat of Excellence, Intrinsic Dignity, Social Responsibility, Integrity, arms, without the three circles, along with the institution’s Hospitality, and Stewardship. name and Latin motto. Framed by the band is the coat of arms. The shield is di- BU Alma Mater vided into four quadrants indicating a cross, emblematic of the Words by Joseph J. McGowan; Music: Southern Folk Song university’s founding in 1950 by the Archdiocese of Louisville In the City of the Falls, high upon a hill in the distinguished Catholic tradition of higher education, the Stands Alma Mater Bellarmine the pride of Louisville oldest continuing tradition of higher education in the history of Her scarlet, silver colors true, shine brightly in the sun the western world. Bellarmine continues to be inspired by the And warm our hearts and memories, your daughters and your sons excellent values in its founding Catholic tradition. The hopes and dreams and values born in our Kentucky home At the top center of the shield appears the helmet of the Will stir our hearts and minds and lives wherever we may roam Bellarmine Knight, the official mascot of the university. This And as we grow, dear Bellarmine, in the love of truth mascot was established by founding President Alfred Horrigan, Alma Mater Bellarmine, so grows our love for you who was enchanted with the Arthurian legend and the quest for the Holy Grail. The helmet references the head armor of the BU Fight Song beautiful campus sculpture of the Bellarmine Knight by Bob Words by Frank Knoop Lockhart. The helmet’s decorative plume is a dove, reflecting On Knights of Bellarmine the primacy of peace in the world. Below the shield is the uni- Let the halls ring out with voices clear. versity’s motto, In Veritatis Amore – in the love of truth. Let the scarlet and silver At the junction of the four quadrants, there appears a fleur Fly high on the hill de lis, the emblem of the beautiful City of Louisville, the proud For all the other schools to see. home of Bellarmine University. Let’s give a cheer one and all In the upper left quadrant is a pineapple. A traditional sym- For the school that tops them all bol of hospitality, the pineapple recalls the Tuscan warmth and For it’s K-N-I-G-H-T-S hospitality of the distinguished Montepulciano house of Jesuit, It’s the spirit that ranks the best!

9 Cardinal, and Saint Roberto Bellarmino, the university’s name- HISTORY sake and patron saint. By extension, the pineapple also represents cura personalis, the concern for each person as an individual, and Bellarmine College was opened on October 3, 1950, under the each individual as a whole person, that characterizes teaching, sponsorship of the Roman Catholic Archdiocese of Louisville learning, and life at Bellarmine University and that welcomes and with the special assistance of the Conventual Franciscan all persons to Bellarmine. Fathers. It followed third in a proud line of diocesan institutions In the upper right quadrant appears the Ursula Laurel tree of higher learning founded by this diocese, the oldest in inland derived from the Ursuline coat of arms and symbolic of the America. The earlier predecessors were St. Joseph’s College in privileged and fortunate participation of Bellarmine University Bardstown (1820-1889), which was closed in the 1860s by the in the legendary Ursuline education tradition, a privilege made tumult of the Civil War, and St. Mary’s College near Lebanon possible by the openness and willingness of Ursuline College begun in 1821, which functioned as a liberal arts college until to merge with Bellarmine in 1968. 1929 and exclusively as a seminary until 1975. The lower right quadrant of the shield is adorned with a The Bellarmine campus of today stands on property that blazing torch bringing the light of truth and love to show the was a part of a royal land grant from King George III to James way through, above, and beyond the darkness of ignorance and McCorkle for his service in the French and Indian War. When hatred. While a traditional university symbol throughout the the American Republic was born, the land was retitled by ages, the torch also appears, prophetically and coincidentally, Thomas Jefferson, Governor of Virginia, of which Kentucky in the family coat of arms of Bellarmine’s founder, former was then a part. During the antebellum period, this land was Archbishop John Floersh, and Bellarmine’s former President, owned by the Griffin family, who, impoverished by the Civil Dr. Joseph McGowan. War, sold the estate to Bishop William George McCloskey for a In the lower left quadrant of the shield are five stripes. The seminary, Preston Park, which opened in 1871 and functioned, stripes represent five important values in the Catholic tradition with interruptions, until 1909. During the Civil War, the Griffin and the Bellarmine educational experience: estate house served as a military hospital. Old Preston Park also • the intrinsic dignity and value of every human being; served at times as orphanages staffed by the Sisters of Charity • our responsibility to educate the whole person—mind, of Nazareth: St. Vincent’s for girls (1892-1901) and St. Thomas body, heart, and soul; for boys (1910-1938). • the mystery, interconnectedness, and ongoing nature of In 1950, the year of Bellarmine’s inception, the new school God’s creation and “the hidden wholeness of things”; became one of the first in the Commonwealth of Kentucky open • the importance of both faith and reason as ways of seeking to all races. The first 42 graduating seniors, “The Pioneer Class,” the truth and of the compatibility of these ways of knowing; received their diplomas in 1954. In 1968, Bellarmine merged • the call to each of us to develop our gifts and abilities to the with Ursuline College, a Catholic college for women established fullest to give glory to God, to serve those in need, and to by the Ursuline Sisters of Louisville in 1938. It was at the time make the world a better place. of merger that the traditional student body became coeducational (the evening division had been coeducational already), The Bellarmine Seal was originally developed in the shape of an and Bellarmine became independent with a self-perpetuating oval in 1953 by Sister Mary Rademaker, then chair of the Ursu- governing board. line College Department of Art. The seal was reconfigured into In 1963, Bellarmine opened the Thomas Merton Center a perfect circle in 1990 to improve legibility and presentation. devoted to the works of Thomas Merton, a monk at the Abbey In 2000, the name change to Bellarmine University necessitated of Gethsemani. Today this internationally significant archive corresponding changes in the official seal of the university. Presi- contains over 50,000 items. More than 200 doctoral disserta- dent Joseph McGowan took this occasion to authorize the draft tions plus master’s theses and numerous books have been written of a more complete coat of arms, the most important features of based in part on work at Bellarmine’s Center. In the spring of which were to fill in the two previously vacant quadrants of the 1997, the Thomas Merton Center moved into the second floor coat of arms with the Ursula Laurel, symbol of St. Ursula, the of the W.L. Lyons Brown Library to a suite designed to house Ursuline Sisters, and Ursuline College; and with the inclusion its collections and provide space for scholars to meet and work. of the five symbolic bands in the other quadrant. The seal was Bellarmine began its first graduate program, the Master of further refined in 2009. Business Administration, in 1975. Today the university also offers doctoral degree programs in Education, Leadership

10 in Higher Education, Education and Social Change, Physical In 2017, the university completed Bellarmine Centro, one Therapy, Nursing Practice and Health Professions Education; of the most significant construction projects ever undertaken at an Educational Specialist Degree in Instructional Leadership Bellarmine. Centro connects Horrigan and Treece Halls,which and School Administration; and master’s degrees in Athletic were thoroughly renovated, by an atrium to a beautiful new Training, Business Administration, Communication, Digital building, Dr. Joseph J. McGowan, Jr., Hall, forming a true Media, Education, Health Science, Nursing, and Teaching. campus center. Centro provides classroom and office space, an In 2000, the Board of Trustees voted to change the name of the Admissions Welcome Center, the Career Development Center, institution from Bellarmine College to Bellarmine University to Campus Ministry, and the W. Fielding Rubel School of Business. reflect its true status as a Master’s I university. Today Bellarmine Dr. Doris Tegart led Bellarmine University through the University is made up of the Bellarmine College of Arts and 2016-2017 school year after the passing of our longest-serving Sciences; the College of Health Professions, which includes president, Dr. Joseph J. McGowan. Under Bellarmine’s fourth the Donna and Allan Lansing School of Nursing and Clinical president, Dr. Susan M. Donovan, Bellarmine has seen record- Sciences and the School of Movement and Rehabilitation Sciences; breaking fundraising and expanded its campus by purchasing the W. Fielding Rubel School of Business; the Annsley Frazier the Watterson Medical Center, a healthcare facility on 7.3 Thornton School of Education; and the School of Continuing acres at 3430 Newburg Road that is adjacent to Bellarmine’s and Professional Studies. new sports park. In the spring of 2019, the Board of Trustees Bellarmine University is situated on approximately 135 approved a new strategic plan for the university, “Tradition and acres of gently rolling terrain through which Louisville’s his- Transformation,” to guide the university for the next five to seven toric Beargrass Creek flows. During the 1990s, a number of years. Bellarmine achieved a key initiative in the strategic plan construction projects were completed: Petrik Hall, a six-story when its athletic programs moved from NCAA Division II to residence hall that houses 134 students in comfortable and at- NCAA Division I on July 1, 2020, through an invitation from tractive suites; Miles Hall, a 26,500-square-foot classroom and the ASUN Conference, making Bellarmine the only private DI office building for the nursing and health science programs; and university in Kentucky. This move allows Bellarmine to share its the W.L. Lyons Brown Library. story on a larger stage than ever and recruit from states where As enrollment has continued to grow in the new millennium, the college-going population is diverse and growing. particularly the number of residential students, many additional building projects have been completed: Our Lady of the Woods RIGHTS & RESPONSIBILITIES Chapel in the wooded area above Newburg Road; Anniversary Hall, a 200-bed residence hall; Siena Primo, Siena Secondo, Each member of a community is guaranteed certain rights. Siena Terzo, and Siena Quarto, a complex of new residence Likewise, each member has responsibilities to that community. halls; Owsley B. Frazier Stadium; the Campus Center on two Bellarmine University has established certain rights as well as rules floors of Horrigan Hall; the Bellarmine Sport, Recreation and and regulations to promote the orderly conduct of its educational Fitness Center; the Eddie Weber Tennis Complex; major ex- programs. Each new student entering the university is expected pansions of the University Dining Hall and the former School to read and refer to the most current version of academic and of Communication; the 28,500-square-foot Norton Health student conduct policies as published in this handbook and/or in Science Center; the Owsley Brown Frazier Stadium and Joseph the Course Catalog. Official correspondence from the university P. and Janet A. Clayton Field; the Fontana di Verità (Fountain will be sent through Bellarmine University email. As a private of Truth); and a three-story addition to the Bellarmine Office educational institution, Bellarmine University is committed to Building, which was renamed Nolen C. Allen Hall in 2012. educating its students academically, encouraging their personal In 2013, Bellarmine gained a signature entrance with the development, and promoting their welfare. The university com- construction of St. Robert’s Gate, a 3 ½-story arched entryway munity can best perform its educational mission when students donated by Bellarmine alumni Nick (’69) and Gincy (’70) Carosi share with other members of the community the responsibility and Arban & Carosi, an architectural precast concrete firm in for orderly conduct. Student conduct policies and practices are Virginia of which Nick Carosi is president. In 2015, Bellarmine concerned not only with protecting the safety and wellbeing of honored Joseph P. Clayton ’71 – president and CEO of DISH the campus as a whole, but also with assuring that each student’s network and a pioneer in the telecommunications industry, as rights are recognized. In order to ensure the protection of the well as a generous philanthropist – by renaming the building that rights of the student, the university adheres to certain recognized houses the communication program to Joseph P. Clayton Hall. reporting and appeals procedures.

11 STUDENT LIFE AND RESOURCES Those students 22 years of age or older are exempted from this policy. Exceptions may be made to reasonably accommodate health concerns or in other special cases, but students seeking ORIENTATION, NEW STUDENT such exceptions must have prior written approval from the Di- & FAMILY PROGRAMS rector of Housing and Residence Life. If a student does not live either with a local parent/legal guardian or in the designated Week of Welcome (WOW) is a program designed to assist stu- University residence unit and has not applied for an exception, dents in making a smooth transition to the university. All first- the student may be subject to conduct sanctioning from the time, full-time first-year students are required to attend Week University and/or housing fines of Welcome. The student-led program occurs after first-year This policy is established on the belief that residential living student check-in and prior to classes beginning. It is led by trained provides students with the educational and social foundation student Week of Welcome team members who lead small group necessary for continued personal and academic growth. discussions and large activities. At WOW, students meet their All residential students are required to have a meal plan dur- fellow classmates and learn from experienced students, faculty, ing each contract year. Bellarmine provides a meal plan program and administration what it takes to be successful at Bellarmine. that offers the student tremendous flexibility and convenience. Information about WOW is sent out during the summer. Student The meal plan options described in the Food Services section leadership is provided by the WOW Team, under the direction of of the Student Handbook allows you to select a meal plan that the Director of Orientation, New Student and Family Programs best meets your needs. Students may change their meal plan (502.272.8433). selection during the first ten business days of each semester. The Knight Transition is our orientation program offered Meal plan exception applications must be submitted prior to for transfer, non-traditional, and re-admitted students. This the beginning of the semester for consideration. Please visit experience provides students with information about how Bel- Residence Life if you have questions. larmine is unique compared to other campuses. Some topics Students are informed of the policy during the admission include: campus technology, campus services and resources, process. The policy is featured prominently on the residence and campus engagement. There is also time for meeting with life website as well as in the housing application process. Letters financial aid as well as an academic advisor. Information about are sent to current residential parents and students in fall to re- The Knight Transition is sent out during the summer. For more mind them of the policy and to explain the exemption process. information, contact the Director of Orientation, New Student Those students found in violation of this policy will be referred and Family Programs (502.272.8433). to the Associate Dean of Students’ office for an alleged code Family Programs at Bellarmine University regards family of conduct violation. The student may be subject to a fee equal members as partners in the educational journey of all students. to half of the room rate for Fall and Spring semesters. This fee Programs, events, and open communication will assist parents will be assessed each semester that they are in violation of the and family members in engagement with the University com- Residential Living Policy. munity, will aid families in navigating the institution, will assist in supporting students, and will seek to develop a long-lasting Exemption process connection to the Bellarmine community. For more information • Students complete the application and submit the requested and resources about Bellarmine University Family Programs, documentation to the Director for review. If students are please visit www.bellarmine.edu/parents. You may also contact moving home, parents must sign and notarize a statement the Director of Orientation, New Student and Family Programs affirming that the student will be living with them at their at [email protected]. primary residence. • Exemptions are granted (typically) for two reasons: (1) RESIDENCE LIFE A significant change to their financial situation or (2) A medical situation. On-campus residence affords students added opportunity to become fully involved in college life. Off Campus Housing Policy All full-time students with 89 or less total credit hours must Bellarmine University reserves the right to address student mis- live in the designated University residence unit or with a local conduct occurring off campus. The Code of Conduct extends to parent/legal guardian (within a 50 mile radius of the University).

12 all Bellarmine Students both on and off campus. Additionally, at 502.272.8150 or [email protected]. students who chose to rent a living space in the community also Locker rental in Centro is available free of charge. The locker agree to the following: rental agreement (available on the Commuter Services website 1. Students under 22 moving off campus to a dwelling other www.bellarmine.edu/studentaffairs/commutercenter) should than their parents’/family primary residence must meet be completed and submitted to the Associate Dean of Students with the Associate Dean of Students (or designee) prior to Office. The Commuter Lounge in Centro, including a kitchen their occupancy off campus to discuss community standards. with fridge, sink, and microwaves as well as lounging area, a pool 2. An understanding that the neighborhoods surrounding table, and computers and printers are available to you. Commuters Bellarmine are primarily familiar in nature. Behavioral may purchase a meal plan for use at the University Dining Hall as standards will be based on the nature of these communities. well as other locations on campus by visiting https://bellarmine. This includes following city ordinances and laws regarding sodexomyway.com/my-meal-plan/index. noise, pets, parking, trash disposal, etc. Should a commuter student be on campus and unable to return 3. Students must register their off campus address with uni- home due to inclement weather, accommodations may be made versity before registration each semester that they are living to stay on campus overnight. To make arrangements to stay on off campus. Students register their address through Self campus, students should contact the Office of Public Safety at Service under User Profile. Enter the address as a “new 502.272.7777. If a residence hall room is available, students will off campus/ local” address. Failure to do so could result be provided a pillow and linens and stay overnight, free of charge. in a $150 fine. The Office of Public Safety will coordinate with the Residence 4. Student organizations and athletic teams may not plan or Life Coordinator to facilitate accommodations. If a residence execute an event at an off campus residence without approval hall room is not available, students may stay in the couch area of from the appropriate administrator, typically a Student Centro with provided linens and a pillow. Activities Center professional. See the Registered Student Organization Handbook for information about events and MEAL PURCHASES how to register. This includes informal events that could be perceived or construed as an official event of that team Meal Plans for Residential Undergraduate Students or organization. All students living on campus are required to purchase a meal 5. Any off-campus activity must be informaed by CDC and plan. Undergraduate students have several meal plan options local health authority guidance. from which to choose to meet their needs. The plans are structured to give students maximum flexibility, affording students Standard sanctions for violations of this policy may the opportunity to select a plan that works best for them. Each include: undergraduate plan includes a fixed weekly allotment of Swipes • 1st Offense - $150 fine per student, student conduct status combined with a fixed dollar amount of Flex Dollars. The Swipe of probation weekly allotment refreshes each Sunday morning. The Flex Dol- • 2nd Offense - $500 fine per student, student conduct status lars are loaded at the start of each semester. These options allow a of probation or suspension, parental notification student to use their meals at any time during the week, up to the • 3rd Offense - Students will return to the residence halls or limited number allotted for the week. Meal plan options can be face University suspension for a semester or more, parental found at https://bellarmine.sodexomyway.com/my-meal-plan/. notification. Bellarmine University will not be responsible to Residential undergraduate students may change their meal students or parents for any claim by any landlord if students plan selection during the first ten days of a semester by contact- are required to relocate. ing Residence Life. Food service is not available for residential students during the Thanksgiving break, semester breaks and spring break. Contact the Residence Life Office at 502.272.7272 COMMUTER SERVICES to select or change a meal plan. Students living off campus or who commute to the university are encouraged to become active and engaged members of the Meal Plan for Residential Graduate Students Bellarmine community. Commuter students have access to ev- All students living on campus are required to purchase a meal ery- thing from the Counseling Center to the SuRF recreation plan. The graduate meal plan is comprised solely of Flex Dollars; facility. Resources, communications, and assistance for commut- there are no Swipes included in the graduate meal plan. The Flex ers are available through the Associate Dean of Students Office

13 Dollars are loaded at the start of each semester. provided they do not have an outstanding balance due to Bellar- Residential graduate students are automatically assigned to mine. A processing fee of $20.00 will be deducted from any such the Graduate Meal Plan. Graduate students have the option to refund check printed. For students with an outstanding balance, transfer to a Residential Undergraduate Meal Plan, and may do the unused Declining Balance Dollars may be applied to your so by contacting the Residence Life Office at 502.272.7272. Bellarmine account balance. Unused Declining Balance Dollars Food service is not available for residential students during the remaining on your account will be forfeited to the University Thanksgiving break, semester breaks and spring break. twelve months after your date of graduation or withdrawal. To monitor your Declining Balance Dollars, you may log onto your Meal Plan for Commuter Students one.bellarmine.edu account. All commuter students have the opportunity to purchase a Com- muter Meal Plan. Each commuter plan includes a fixed number of BU Dollars Swipes combined with a fixed dollar amount of Flex Dollars. The All students may open a BU Dollars account. Unlike Declining Swipes and the Flex Dollars are loaded at the time of purchase. Balance Dollars, BU Dollars can additionally be used at the Bel- All commuters also have the option to open a Declining Balance larmine Bookstore and at various participating off-campus loca- or BU Dollars account. tions around the city of Louisville. Please contact the Office of Payment can be made online for these options with an e-check Student Accounts directly to receive a list of participating vendors. (no fee) or by credit card (2.75% fee). The Student Accounts Of- Students may add BU Dollars at the Office of Student Accounts fice can also accept cash or check for these plans. The commuter with cash or check or at One.Bellarmine.edu on the One Payment meal plan can be found at https://bellarmine.sodexomyway. Gateway. BU Dollars work on the same principal as a pre-paid com/my-meal-plan/. debit card. Unused BU Dollars roll from fall to spring semester, and also roll from academic year to academic year. Flex Dollars After graduation or withdrawal from Bellarmine, students The amount of Flex Dollar funds posted to a student’s meal card may request a refund of any unused BU Dollars, provided they is determined by the Meal Plan (undergraduate, graduate, or com- do not have an outstanding balance due to Bellarmine. A process- muter) purchased. Flex Dollars cannot be purchased separately. ing fee of $20.00 will be deducted from any such refund check Flex Dollars are accepted like cash at the various dining locations. printed. For students with an outstanding balance, the unused Flex Dollars work on the same principle as a pre-paid debit card. BU Dollars may be applied to your Bellarmine account balance. Students can draw from their Flex Dollars for snack items or full Unused BU Dollars remaining on your account will be forfeited meals. to the University twelve months after your date of graduation or If a student purchases a spring semester meal plan, any unused withdrawal. To monitor your BU Dollars, you may log onto your Flex Dollars from the fall semester will roll forward for use in the one.bellarmine.edu account. spring semester. If a student does not participate in a meal plan in the spring semester, the meal plan is turned off and unused fall DINING SERVICES & LOCATIONS semester Flex Dollars are forfeited. For all students, Flex Dollars Any operational concerns regarding Bellarmine Food Ser- must be used by the end of the spring semester or those dollars are vices should be addressed to the Director of Food Services at forfeited. Unused Flex Dollars at the end of the spring semester 502.272.8305. do not roll to any future semester. The University Dining Hall (UDH) offers all-you-care-to- eat restaurant quality food from the steam table, grill, salad bar, Declining Balance Dollars sandwich station, and more. Featuring a wide variety of fresh All students may open a Declining Balance account. Students may food designed to satisfy everyone’s appetite with food choices add Declining Balance Dollars at the Office of Student Accounts to rival your favorite restaurants. The University Dining Hall is with cash or check or at One.Bellarmine.edu on the One Payment located in the George G. Brown Activities Building. This food Gateway. Declining Balance Dollars work on the same principal service option is available for all students with meal plans as well as a pre-paid debit card. Unused Declining Balance Dollars roll as to cash paying customers and those with a Declining Balance from fall to spring semester, and also roll from academic year to or BU Dollars account for a flat rate per meal. The UDH location academic year. accepts swipes for brunch, lunch, and dinner. Special diet needs After graduation or withdrawal from Bellarmine, students are addressed on a case-by-case basis. Contact the Director of may request a refund of any unused Declining Balance Dollars,

14 Food Services for arrangements. Catering Policy In addition to the main dining hall, Bellarmine offers the fol- Catering service is available for departments and student organi- lowing additional food locations: zations, as well as for external clients. The on-campus catering service must be used for any on-campus food purchase over $250 Café Ogle for which Bellarmine University or student organization accounts • Located in the Campus Center will be used. Contact the Catering Office at 502.272.8349 for • Offers branded concepts with food-court seating further information. • Hours of operation may vary with each concept • Each concept will accept cash, credit card, Declining Bal- STUDENT ACTIVITIES & ance, BU Dollars and Flex Dollars. During the fall and ORGANIZATIONS spring semesters, from 1:30 PM through 4:30 PM Monday through Friday, venues will accept meal plan swipes. Student Activities Center (SAC) creates transformative student experiences for the Bellarmine community through cultivation of Tom’s Cart meaningful connections and sustaining campus traditions. Bellar- • Located in the Pasteur Hall lobby mine offers a variety of opportunities for campus and community • Offers breakfast items, soups, salads, sandwiches, snacks, engagement. The SAC supports our almost 100 Registered Student and beverages Organizations (RSOs), including academic, special interest, service, • Hours of operation will be posted at the location social, and sports clubs. The Bellarmine Activities Council (BAC) • Tom’s Cart accepts cash, Declining Balance, BU Dollars coordinates a diverse calendar of programs and activities to enrich and Flex Dollars. Meal plan swipes are not accepted at campus life utilizing student activity fees. The Student Government this location. Association (SGA) serves as a voice for all students on campus issues. BAC and SGA are among several other student organizations Cart at Allen Hall that you can get involved with. For a complete listing of RSOs or • Located on the first floor of Allen Hall to start a new organization visit Engage: engage.bellarmine.edu. • Offers breakfast items, soups, salads, sandwiches, snacks, Engage also houses our Student Activities Interest Questionnaire, and beverages which will help match you with engagement opportunities. The • Hours of operation will be posted at the location SAC can be reached at 502.272.7725 or [email protected]. Ask • The Cart at Allen Hall accepts cash, credit card, Declining us how to get involved! Balance, BU Dollars and Flex Dollars. Meal plan swipes are not accepted at this location. Community Engagement and Service Community engagement and service-oriented leadership are Catie’s Café highly valued at Bellarmine University as a way of life. Thousands • Located on the first floor of Siena Primo Residence Hall of hours of service are logged each year, dedicated to improving • Offers snacks and convenience items the human condition and communities in the area, the region, • Catie’s Café is open in the evening and abroad. Volunteer and service opportunities can be found • Catie’s Café accepts cash, credit card, Declining Balance, on MobileServe, Engage or in the biweekly email newsletter, BU Dollars and Flex Dollars. Meal plan swipes are not ac- Stuff to Do with BU. The Center for Community Engagement cepted at this location. and the SGA Vice President for Campus and Community Service plan opportunities for students throughout the academic year. The Palio All students are encouraged to participate in community engage- • Located in Siena Terzo Residence Hall ment whether through experiential educational experiences in • Offers a la carte dining class, in-person or virtual service with student organizations or • The Palio operates during breakfast, dinner, and late Knight service focused trips and campus traditions, such as Alternative hours Spring Break and The Big Event. • The Palio accepts cash, credit card, Declining Balance, BU Dollars and Flex Dollars. During specified breakfast, dinner, and late Knight hours, this venue will accept meal plan swipes.

15 Leadership Development Self-Discovery Bellarmine University encourages all students to explore their Discover your calling and purpose while exploring majors and leadership style and beliefs through building on our leader- careers that align with your values, interests, personality, and skills. ship foundations: 1) leadership is not reliant on a position, • Take BU199: Career Pathways Exploration (1-credit course) role, or title; 2) leadership is impacted by your identities and • Complete the MyPlan (free vocational assessments) at bel- your awareness of them; 3) leadership is a relationship-driven, larmine.edu/careerdev service-oriented, and collaborative process; and 4) leadership • Meet with a career advisor to explore majors & careers is situational- sometimes you lead, sometimes you follow. We believe in the power of everyday leadership; meaning leadership Career Readiness is a choice and something you can practice anywhere, anytime. Identify the experience and skills needed in your field of work. Bellarmine provides unique opportunities to assist students in • Find an on-campus position on Handshake at bellarmine. developing skill sets, practicing leadership, and growing their joinhandshake.com confidence in preparation for being leaders in their industries, • Meet with a career advisor to prepare your job & grad workplaces, and communities. Students can participate in the school application materials Bellarmine Leadership Institute (BLI), attend leadership retreats • Take BU299: Internship Preparation and Success (1-credit and workshops, discover their Top 5 Strengths through the course) CliftonStrengths assessment, and take on positional leadership • Prepare for interviews using Big Interview at bellarmine. roles with student organizations or university departments. To biginterview.com learn more about these opportunities, students are encouraged to visit Engage or contact the Student Activities Center. Experiential Learning Gain hands-on experience, specialized knowledge, and technical Voter Registration and Civic Engagement skills through internships, externships, clinicals, student teaching, In compliance with the 1998 Reauthorization of the Higher Educa- research, and community engagement. tion Act of 1965, Bellarmine University will make sure all students • Find hundreds of internship and job postings at bellarmine. have an opportunity to register to vote. Bellarmine is recognized joinhandshake.com as a Voter-Friendly Campus and encourages all students to partici- • Take advantage of the Summer Internship Scholarship: 3 pate in civic learning and democratic engagement. Online voter credits for only $400 (Pre-requisite is BU299 or course registration, absentee ballot requests, as well as information about equivalent) upcoming elections and civic engagement opportunities, can be • Participate in a 30-hour service commitment to a com- found at bellarmine.edu/vote. Hard copies of voter registration munity organization through the BU250 Community-based forms are also made available through the Student Activities Center. Practicum (1 academic credit) Students who are registered to vote in their home state may request an absentee ballot by going to www.usa.gov and clicking Mentoring & Networking on Voting & Elections under the Topics menu or by contacting the Connect with alumni and employers to explore, learn, and seek county clerk in their hometown. For a listing of Kentucky’s county opportunities. clerks go to bellarmine.edu/vote. For additional information, visit • Attend Mentor Knight in the fall and connect with several ht t p s://vot e.gov. alumni in your field of interest to build your professional network and explore career options CAREER DEVELOPMENT • Participate in the Alumni Mentor Program in spring and be matched with an alum in your career field of interest The mission of the Career Development Center is to empower and/or shared affinity group to receive individualized career-ready students and alumni through self-discovery, expe- career support riential learning, mentoring, and networking to successfully live, • Attend career fairs, meet & greets, Coffee with the Pros work, lead, and serve in the global community. Students find their programs, and etiquette dinners to network with employers Pathway to Meaningful Work through:

16 Our Team include indoor volleyball, basketball, soccer, and flag football; • Matt Real - Associate Director the program also offers a variety of one-day competitions such • Jackie McNatt - Assistant Director as ping pong, cornhole, dodgeball, billiards, and video game • Lauren Pieper Coffey - Assistant Director tournaments. Special signature events such as Mud Volleyball • Jorge Pazmino - Career Advisor and Battleship are also held each semester.

Location: Centro-McGowan Hall, suites 078-090 ATHLETICS Social Media: #KnightsGetHired Bellarmine University is a member of the National Collegiate • Facebook - Bellarmine University Career Development Athletic Association (NCAA) Division I and competes in the • Twitter - @BUCareerDev ASUN Conference for the majority of its sports. Bellarmine also • Instagram - @BuCareerDev sponsors NCAA Division I men’s lacrosse and men’s wrestling which competes in the Southern Conference, NCAA Division Website: www.bellarmine.edu/careerdev and https://bel- I women’s field hockey which competes in the Mid-American larmine.joinhandshake.com Conference (MAC), and NCAA Division I men’s and women’s swimming which compete in the Coastal Collegiate Sports As- Contact: 502.272.8151 or [email protected] sociation (CCSA). The school sponsors a total of 22 men’s and women’s NCAA sports. CAMPUS RECREATION In the summer of 2020, Bellarmine transitioned from an NCAA Division II institution to an NCAA Division I institution. Sport, Recreation, & Fitness Center (SuRF) Bellarmine is the only private Division I university in Kentucky, The Department of Campus Recreation & Wellness offers a and one of the few Division I Catholic universities in the South. fitness facility called the SuRF (Sport, Recreation & Fitness) Most home sporting events are held on campus in Knights Center. It is available for students, staff, faculty, and alumni use Hall, Owsley B. Frazier Stadium, or the Eddie Weber Tennis to help balance the rigors of academic life and provide a healthy Complex. Bellarmine students gain free admission to all home lifestyle. The Department of Campus Recreation & Wellness sporting events. For more information about Bellarmine Athlet- requires that all members have their Bellarmine identification ics visit the website at https://www.BUKnights.com or contact card in order to gain access to the SuRF Center. Athletics at 502.272.8380. The SuRF Center (502.272.8312) consists of three indoor tennis courts, six outdoor tennis courts, cardiovascular machines, CAMPUS MINISTRY & free weights, weight machines, and free play courts. There is SPIRITUAL PROGRAMS a lounge area with billiards, ping-pong, and a TV equipped with an Xbox and a Wii where students can gather for fun and Our aim is to encourage students to engage in spiritual self- relaxation. Men’s and women’s showers and dressing areas are reflection, adopt healthy spiritual wellness practices, become also located inside the facility. Free wellness classes, such as fully-formed spiritual adults, work toward interfaith respect yoga, Boot Camp, Butts & Guts, and Pilates are offered at the and cooperation. SuRF Center in addition to personal training. Class descriptions, All faith initiatives on campus, including faith-based student schedules, and locations are posted on the SuRF website: www. organizations, are organized through or must be registered with bellarmine.edu/studentaffairs/recreationcenter. the Office of Campus Ministry and the Interfaith Coalition (IFC). Students of all or no faiths are encouraged to take advantage Intramural Sports of these resources to enhance their spiritual well- being or to The Intramural Sports program at Bellarmine University is gather regularly to pray, study, and practice their faith in fel- housed within the Department of Campus Recreation & Well- lowship with others. ness and is designed for inclusive student engagement. The Founded as a Catholic college, Bellarmine continues to program is founded on the principle of “participation for all” exercise its Catholicism and to offer Catholic students a home and not only provides opportunities for both competition and in which they might become mature, responsible Catholics recreation, but extensive student involvement in the administra- through Chapel ministry roles, liturgical celebrations through- tion and supervision of every activity. Popular seasonal activities out the year, Catholic speakers, retreat opportunities, and the

17 BUCatholic student group. Guided by the Catholic teachings ministers who can serve as additional resources. University in Nostra Aetate, we are equally committed to providing a home and non-Bellarmine ministry personnel must be approved by for students of all faiths to grow into a deeper, more mature the Director and, with the other faith- based groups, agree to understanding of their own traditions and to connect with oth- abide by the Campus Ministry Covenant. ers in a spirit of ecumenical and interfaith community. Students who are exploring or claim no particular faith tradition are also Sacred Spaces on Campus encouraged to engage in dialogue, reflection, and community Our Lady of the Woods Chapel was dedicated as a private chapel with other students around faith and spirituality. Interfaith in May 2001 for Bellarmine University. All events in the Chapel Reflection Rooms are provided for quiet prayer, meditation, are scheduled and overseen by the Director of Campus Ministry. or reflection for all members of the Bellarmine community in Mass is offered on Sundays, Tuesdays through Fridays, and on the Library and Flynn Building. Holy Days of Obligation when classes are in session. Adoration Through the Office, lay ministers, priests, ordained min- and Reconciliation are available Mondays and Wednesdays. isters, rabbis, other religious community leaders, and student Students serve as the chapel musicians and liturgical ministers. Peer Ministers offer insight and engage in dialogue with students Interfaith worship services, special Masses, and educational around a variety of topics pertinent to worldview exploration, events held in the Chapel are published via Engage and through interfaith cooperation, and overall spiritual wellness. Individual campus email. Off-campus faith-related events also are adver- and group spiritual direction is available for students seeking to tised by the Office for area churches and houses of faith. There deepen their relationship with God, to improve their prayer are several other sacred spaces on campus. A Marian grotto lives, to discover their gifts and talents pointing to their call in is located outdoors, at ground level beneath the Chapel; and life, to discern their course in important decisions, and to find Interfaith Reflection Rooms have been created and dedicated the “true self” about which Merton wrote so often. in the W.L. Lyons Brown Library 202A and in Flynn Building An interfaith gathering space, the Office of Campus Min- 133. Additionally, the Thomas Merton Center in the Brown istry is on the ground floor of Centro. For more information Library is a quiet place to read, study, and meditate. or to schedule an appointment, contact the Office of Campus Ministry at 502.272.8051, [email protected], THE DR. PATRICIA CARVER OFFICE or by visiting tinyurl.com/CMOappt. OF IDENTITY & INCLUSION Staff & Support Persons The mission of the Dr. Patricia Carver Office of Identity and Staff, Peer Ministers, local seminarians, and the leadership of Inclusion is to develop and educate Bellarmine students, faculty, current faith-based organizations coordinate efforts to include and staff on the power of their identities and their impacts on all students who are interested in spiritual growth. Campus the global community. We also serve as advocates on behalf Ministry staff members offer resources and direction for in- of underrepresented populations, while promoting diversity, dividuals, student groups, and programming, and can assist and encouraging community members to challenge their own students in identifying local houses of worship. personal narratives. We fulfill this mission by providing opportunities that en- Religious Affinity Groups gage the BU community in identity exploration, cultural Groups of students who identify as Catholic, Interdenomina- humility, and social justice, while also providing a number of tional Christian, Jewish, and Better Together (which includes support services in partnership with entities across Bellarmine. students of all and no faith tradition working for justice and Through this work, we not only help to create a more inclusive peace) meet regularly to plan events. Other religious affinity campus but also provide the tools for our community to thrive groups can and do exist formally and informally, and we wel- in a diversifying world. come students to speak with Campus Ministry staff if there is For additional information, contact the Director of Identity interest in organizing a group that is not currently represented and Inclusion at 502.272.7304, visit our suite on the first floor on campus. Students who wish to form faith communities to of Centro, Horrigan 113, check out our webpage at https:// study scripture or pray with like-minded peers, other than www.bellarmine.edu/oii or our Instagram page @BU_OII. through the recognized faith- based groups, would meet with the Director of Campus Ministry to register their group and to receive access to resources, space reservations, and help in reaching more students. The Office maintains a list of local

18 INTERNATIONAL STUDENT Evacuations of Persons with Disabilities Bellarmine University is committed to developing and imple- & SCHOLAR SUPPORT menting procedures to assist students with disabilities during an Bellarmine University is committed to the support of students emergency. However, students must create their own personal from around the world in order to help them flourish. This office emergency plan that addresses their needs before and during assists international students with requirements from the U.S. an evacuation. Students with a disability or temporary injury Department of Homeland Security or Department of State visa affecting mobility must plan in advance and be aware of their concerns. We also educate students on related processes, includ- own capabilities and limitations. This information provides a ing employment options, internships, and other opportunities. In general guideline of evacuation procedures for persons with addition, we provide support for students through the adjustment disabilities for fire or other building emergencies. and acclimation to the United States and connect students to resources at Bellarmine and in Louisville. For more informa- Individual Emergency Evacuation Plan tion about any of these services contact International Student & Individuals who need assistance during an emergency should Scholar Support at [email protected] or visit discuss concerns and options with Disability Services. The https://www.bellarmine.edu/international-services/services/. Director of Disability Services can assist you in developing a plan to meet your needs in case of an emergency. Students may DISABILITY SERVICES choose to develop an emergency evacuation plan with any of the following university offices: Bellarmine University is committed to equal educational op- • Disability Services portunities and full participation for persons with disabilities. 076 McGowan Hall - Centro It is the University’s policy that no qualified person be excluded 502.272.8490 from participating in any University program or activities, be [email protected] denied the benefits of any University program or activities, or • Residence Life Office otherwise be subject to discrimination with regard to any Uni- Petrik Hall, First Floor versity program or activity. 502.272.7272 This policy derives from the University’s commitment to [email protected] non-discrimination for all persons in employment, access to • The Office of Public Safety facilities, student programs, activities, and services. Students 054 Treece Hall - Centro who believe they have suffered disability discrimination should 502.272.7777 follow procedures outlined in the Disability Service Grievance [email protected] Policy (p. 61). In the event the University determines that discrimination has occurred, it will take steps to prevent its All emergency plans will be kept confidential within the Office recurrence and will correct its effects, if appropriate. of Public Safety. However, emergency safety personnel, and other Achieving full participation and integration of people with college representatives may be informed if an individual with a disability or injury might require help with evacuating during an disabilities requires the cooperative efforts of all of the Uni- emergency. The plan should include specific evacuation procedures, versity’s departments, offices, and personnel. Academic and sheltering procedures, and means of communication in the event of housing accommodations are available to students with docu- an emergency. It should also contain: mented disabilities. Disability Services is located in 074 and • For each of the buildings that the individual frequents, the 076 McGowan Hall. For information regarding the University’s safest location on each floor where they can await assistance policies and services for persons with disabilities, to review from emergency personnel; eligibility criteria, or to apply for services online visit the Dis- • Communication tools that the individual can use to inform ability Services website, www.bellarmine.edu/studentaffairs/ emergency personnel of their location; disabilityservices. You may also contact the Disability Services • The names of at least two evacuation assistants who are Office at 502.272.8490 or [email protected] for any willing and able to assist the individual during an emergency. additional questions. Emergency Plan Guidelines for Students • Bring your individual emergency plan to the attention of your faculty members, employers, coaches and roommates the extent of the assistance you may need in case of an emer-

19 gency. It is your responsibility to make your needs known Building Evacuation Options • Register your mobile-phone numbers with Bellarmine’s • Ground level: Exit the building immediately using building Emergency Notification System, RAVE. exits to an outside ground level. If on an upper level, use • Become familiar with all emergency exits, evacuation stairs. Do not use elevators, unless authorized by emer- routes, and designated evacuation assembly areas in the gency personnel. In most buildings, elevators are rendered buildings you frequent. inoperable in the event of a fire emergency. • If necessary, identify people willing to serve as “evacua- • Evacuation Assembly Areas: On your own or with an tion assistants.” An identified evacuation assistant could evacuation assistant go to an Evacuation Assembly Area be a classmate, class instructor, supervisor, roommate, if it is away from the obvious danger zone. If a designated co-worker or any individual who could be in the vicinity Evacuation Assembly Area is not available, your evacuation during a potential emergency. The evacuation assistant assistant or other individuals available to help will notify should be familiar with your evacuation plan in advance emergency personnel of your location and needs. Usually, the of an emergency. safest area of refuge are pressurized stairwells. Evacuation Assembly Areas locations are listed below. For assistance Guidelines for Evacuation Assistance in identifying evacuation assembly areas, call the Office of The following general guidelines are intended to help evacuate Public Safety at 502.272.7777. individuals with disabilities. However, these guidelines may not » Brown Activities Center 2nd floor, in front of BR221 apply in every circumstance due to specific individual needs. » Brown Library 2nd floor, Level A, and Level B, near It is important to remember that evacuation can be difficult the elevator and uncomfortable for both the rescuers and the people being » Horrigan Hall 2nd floor, near the Abell Board Room assisted. Some people have conditions that can be aggravated » Miles Hall 2nd floor, near the elevator if they are moved incorrectly. Before attempting to evacuate a » Pasteur Hall 2nd floor, near Room 251 person with a disability, consider your options and the risk of » Petrik Hall 1st through 5th floors, in front of the elevator injury to yourself and others. » Anniversary Hall 2nd through 4th floors, in front of the • Individuals should be invited to volunteer ahead of time to elevator assist persons with disabilities in an emergency. • Stay in Place: Stay in place is appropriate for individuals • Only trained emergency personnel should attempt to evacu- who are alone and unable to safely evacuate. Remain in a ate an individual who is in a wheelchair or incapable of safely room with an exterior window, phone, and a solid or fire navigating the stairs. resistant door. Stay in contact with emergency services by • Always ask someone with a disability how you can help. calling 911 and reporting your location. Emergency services Information about how they can best be assisted or moved, will relay your location to on-site emergency personnel, and whether there are any special considerations or items who will determine the necessity for evacuation. that need to come with them will be in the individual emergency evacuation plan. Non-Emergency Situations • Information about possible lifting or physical support needed Individuals with disabilities who need assistance leaving a building for individuals with limited mobility will be included in the in a non-emergency situation (such as an elevator or power out- individual emergency evacuation plan. Before attempting an ages) should contact the Office of Public Safety at 502.272.7777. evacuation, volunteers and the people being assisted should discuss how any lifting or physical support will be done. Accessible Parking • If the situation is life threatening, call 911 and security Bellarmine University provides parking spaces at a reasonable immediately. proximity to classroom buildings, residence halls, and office • Become familiar with all emergency exits, evacuation routes, buildings for students with disabilities. These spaces are clearly and designated evacuation assembly areas in the buildings marked with the universal symbol for disabled areas. Students assigned to you on the individual emergency evacuation plan. with disabilities wishing to park on campus must apply for a Bel- • There may be times when it is not safe to evacuate an indi- larmine Accessible Parking Permit. Please see p. 33 of the Safety vidual in a wheelchair. Whenever possible, someone should and Security section of the Student Handbook for policies and remain with the person with a disability while another procedures for accessible parking permits. individual exits the building and notifies rescue personnel of your exact location.

20 Pets, Service Animals, and Assistance Animals or less. There is a limit of no more than two tanks per residence Pets are not permitted in buildings on the Bellarmine University hall room. Any exceptions to this policy (for example, the an- campus, including the interior and exterior of residence halls, nual Blessing of the Animals) must be approved by the Director suites, apartments, public buildings, classrooms, and eating areas. of Housing and Residence Life. Only certified service animals and approved assistance animals registered with the Office of Disability Services are permitted in these areas. The Americans with Disabilities Act (ADA) defines a SUPPORT AND CARE OF STUDENTS service animal as “any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, Holistic care of students is of the upmost concern. In order to including a physical, sensory, psychiatric, intellectual, or other best support the academic success of students, the following mental disability.” A service animal is not a pet, but can perform teams and services are in place to care for the mental, emotional, some of the functions and tasks that an individual with a disabil- and physical health of students. ity cannot perform themselves. Animals are considered “service animals” under ADA, if they meet this definition, regardless of CARE TEAM whether they have been licensed or certified by a state or local The Care Team is an interdisciplinary group of university government. professionals who work proactively to enhance students’ well- Assistance animals are not considered service animals. The ness, thereby enriching the campus and increasing its safety. definition of assistance animals under The Fair Housing Act The Care Team is chaired by the Dean of Students and includes (FHA) and for the purposes of Bellarmine’s policies is defined as representatives from Residence Life, the Counseling Center, an animal that is prescribed to an individual with a disability by Health Services, Disability Services, the Student Success Cen- a healthcare or mental health professional that may work, pro- ter, and the Office of Public Safety. Reports are received and vide assistance, or perform physical tasks for an individual with processed daily by the team and appropriate interventions and a disability and/or provide necessary emotional support to an follow-up are planned for the individuals of concern. The team individual with a mental or psychiatric disability that alleviates meets twice monthly to maintain communication and case one or more identified symptoms of an individual’s disability, but management. Campus constituencies are trained annually on which are not considered Service Animals under the ADA. An the mission and purpose of the Care Team and on reporting assistance animal is necessary to afford a person with a disability an procedures. Students, faculty, and staff members may report equal opportunity to use and enjoy Bellarmine residential living. information to the Care Team via a form at https://tinyurl. There must be a relationship, or nexus, between the individual’s com/BellarmineCares. All reports will be followed up by a disability and the assistance the animal provides. Assistance ani- Care Team member by phone or email. mals are an integral part of a person’s treatment process to assist Appropriate referrals include but are not limited to the fol- in alleviating the symptoms of an individual’s disability. They lowing concerns: are not service animals and do not accompany the individual at • Problems in daily functioning (e.g. missing class, social all times. Assistance animals are only permitted in the assigned isolation, poor hygiene, erratic behavior, marked decline residential room and outdoor spaces under the proper handling. in academic performance) Assistance animals are not permitted in other campus buildings. • Mental health (suicidal statements/ideation, references to The full Service and Assistance Animal policy can be found imposing harm to self or others, depression, grief, eating at https://tinyurl.com/BellarmineServiceAnimals. The care disorder) and supervision of any service or approved assistance animal is • Health/medical concern the responsibility of the individual with a disability using the • Adjustment concerns (social issues/family concerns) animal’s services. Service and assistance animals must also pose • Substance use/abuse concerns no threat to the health or safety of members of the Bellarmine • Other concerns about well-being (e.g. suspected domestic University community to be permitted in buildings or on other violence, harassment, homelessness) campus areas. Please contact the Disability Services Director at 502.272.8490 for information about the approval process and documentation requirements. STUDENT CONCERN REPORT Residential students may have certain types of fish, aquatic Students who are experiencing challenges or have a peer who may frogs, and turtles that can survive under water in their residence be experiencing challenges and would like to reach out for support hall room. Animals should be maintained in tanks of 10 gallons can visit the top floor of Centro, Treece Hall, Rooms 225K,C or

21 call 502.272.8150 or submit that concern through our Student COUNSELING SERVICES Concern Report found at https://tinyurl.com/BellarmineCon- cernReport. Students may submit information to form about an Students seek personal counseling for many reasons: anxiety, experience that they encountered, a concern that they may have adjustment, a personal crisis, interpersonal relationship problems, for a peer, or a situation that they witnessed. Students may provide family problems, depression, stress, alcohol/drug problems, their name or report anonymously, however university officials eating disorders, etc. Recognizing the impact that personal may be limited in their response if an anonymous report is filed. concerns can have on academic performance, Bellarmine pro- This form is monitored daily and a representative from Student vides free confidential personal counseling services to students. Affairs will then provide appropriate follow up to the concern. Those services include short-term individual, couples, and group If the report involves a campus event or service, the director of counseling; crisis intervention; consultation; and referral. The the responsible area will be consulted and follow up will occur Counseling Center staff is comprised of licensed mental health in a timely manner. professionals and advanced graduate practicum students under Examples of issues to report: the supervision of the full-time staff members. • Concern about the mental health of a peer Counseling services are free, confidential, and available to all • Experiences of bias that may be related to race, ethnicity, currently enrolled Bellarmine students. The Counseling Center class, ability, sex, gender, sexual orientation, or any other is located on the 4th floor of Nolen C. Allen Hall (2120 New- protected class burg Road). To schedule an appointment, students should call • Title IX concerns related to incidences of harassment, sexual 502.272.8480 or email us at [email protected]. misconduct, or intimate partner violence For more information please call the main number or visit the • Concerns regarding housing or food insecurity website: www.bellarmine.edu/studentaffairs/counselingcenter. • Any other concern related to students at Bellarmine or incidents that may involve Bellarmine students happening KNIGHTS PANTRY either on or off campus The Knights Pantry provides free supplemental food for students • Incidents of hazing, bullying, or harassment who are challenged with food insecurity. The mission of the • Reports related to issues with a campus service, program, pantry is to provide nutritious food in support of the academic or activity success of students. All current students may access the food pantry which is located on the top floor of Centro, Treece Hall, CAMPUS WELLNESS Room 225I, Monday through Friday from 9 a.m. to 4 p.m. If Within the Department of Campus Recreation and Wellness, a student requires access during campus holidays or closures, Campus Wellness offers educational outreach such as special they may gain access to the pantry by calling Campus Safety events, presentations, and trainings surrounding various top- at 502.272.777. The Knights Pantry is made possible through ics of health and wellness. Relevant topics for students include partnership with Dare To Care. To learn more about the pantry, resilience, stress, sleep health, nutrition, physical activity, please visit https://tinyurl.com/KnightsPantry. mental health, and much more. Our signature events include Cookies and Canvas, Sleepy Knights Sleep Challenge, Mental HEALTH SERVICES Health Screening Series, Ask the RD Nutrition Coaching, and & MEDICAL EMERGENCIES Finals are Ruff. Stay up to date with Campus Wellness events by following our Instagram page @bellarminewellness. The Office of Health Services is designed to offer immediate health Holistic wellness considers the mind, body, and spirit, while care and preventative wellness information to all students. A Reg- balancing the eight dimensions of wellness. Campus Wellness istered Nurse is available to help with any illness, health-related encourages students to explore opportunities to integrate the concerns, allergy shots, or further information or referrals. A Nurse dimensions of wellness in all aspects of their lives. Opportunities Practitioner is also available daily by appointment and can provide for students to become involved with Campus Wellness include prescriptions and diagnose acute illness. Please call the clinic for serving as a Peer Wellness Educator and academic internships. current semester hours for appointments with a Nurse Practitioner. For more information please contact us at 502.272.8340. Visit Please check the Health Services website, www.bellarmine.edu/ us at https://www.bellarmine.edu/wellness. studentaffairs/healthservices/ for current office hours. Use of the Office of Health Services is completely voluntary. All health records

22 are strictly confidential and, except in cases specified by law, may have to be a Norton Healthcare patient to create an account), a not be disclosed except when authorized by the student in writing. computer/tablet with webcam or the Norton MyChart phone app, a credit or debit card (which will NOT be charged), and Serious and Life-Threatening Illnesses or Injuries your Bellarmine student ID. • Never move a seriously injured person, unless they are in Instructions to set up your account and schedule visits can a life-threatening situation. be found at https://tinyurl.com/ecarebu. • If the Office of Health Services is closed, or if an ambulance is needed, call 911 first and then call the Office of Public Student Illness Documentation Policy Safety at 502.272.7777. Students who need to miss class due to illness/injury are en- • The Office of Health Services staff and Office of Public couraged to notify their faculty that they are ill or injured and Safety staff are all certified in CPR. unable to attend (and follow the directions provided by the • If an ambulance is used, any related costs are paid by the faculty member on the course syllabus). It is the purview of person in need of medical attention, and may be covered the faculty to determine when or if a student will be excused by insurance. from class. Only when the student presents with a very clearly recognizable illness (such as a fever) will they be provided docu- Non-Urgent Medical Needs mentation. Students experiencing major medical events that • Call 502.272.8313 or go to your Patient Portal (https:// will require absence from classes should inform the Associate bellarmine.medicatconnect.com) to schedule an appoint- Dean of Students at [email protected] and provide ment. Appointments are required. Same-day appointments documentation from a doctor. must be made via phone call. Please contact the Office of Health Services with any questions. American Heart Association CPR and First • You may also wish to visit one of the local clinics listed below: Aid Education AHA CPR and First Aid education is available for anyone who Norton Immediate Healthcare would like to participate, including the AHA BLS course required 2450 Bardstown Road for many of the academic programs at Bellarmine. There are 502.459.3991 both traditional classroom courses and online courses available Open daily 7 a.m. - 12 a.m. in a wide range of topics and levels of training. To find a course that will fit your particular needs, please visit https://www. Kroger Little Clinic bellarmine.edu/studentaffairs/healthservices/cpr/. 2440 Bardstown Road 502.632.0984 Student Health Insurance Students are strongly encouraged to have health insurance cover- Dr. Joshua Yuen, NCMA age. The University recommends that the student’s insurance Okolona plan be carefully evaluated to determine whether it can be used 502.969.0975 in the local area (i.e., is it a PPO or HMO plan that will not cover local physicians and hospital? Would it require that the Norton eCare Visits student return home for care?) Through a generous grant from Norton Healthcare, students The Affordable Care Act mandates that most people have now have access to 24/7 medical care through Norton eCare insurance; however, individuals who earn less than approximately video visits. This is a free service for Bellarmine students that $10,000 annually are exempt. Many college students fall into provides quick, non-urgent care through your phone, tablet, this category. The Affordable Care Act also permits students or computer. This service is available throughout the academic to remain on their parents’ insurance until age 26. year and during the summer for students residing in Kentucky There are a variety of options available to students in the and Indiana. private market and students are encouraged to shop online to Visits are for any acute, non-urgent problems such as allergies, find the right health insurance plan for their needs. Residents cold, flu, cough, fever, insect bite, nausea, vomiting, diarrhea, may enroll ONLY in plans within their state. If you can’t af- skin rash, and urinary tract infection. ford insurance, and your income is within the state mandated You must have a Norton MyNortonChart account (you do not range, you may be entitled to Medicaid or the Children’s Health

23 Insurance Plan (CHIP). Medicaid eligibility varies by state. For MEDICAL WITHDRAWALS information about the Affordable Healthcare Act, please visit healthcare.gov or younginvincibles.org/health. Enrolled students who become incapacitated by unexpected, All international students on an F or J visa are re- extenuating health issues, whether psychological or physical, quired to be covered by health insurance which meets requiring hospitalization, surgery or other extensive long-term federal regulations. Bellarmine works with Cultural Insur- treatment may wish to consider a medical withdrawal from the ance Services International (CISI) to provide a suitable plan for university. Please see the policies on withdrawals in the Student students covering the academic year. Costs for this plan will be Handbook (p. 42). added to your bill with Student Accounts at Bellarmine. You will be provided with your health insurance card and details of INVOLUNTARY WITHDRAWALS the health plan coverage at the beginning of the semester. This If a situation arises in which the conduct of a student poses sig- plan will need to be renewed each academic year. Students on nificant risk to the health and safety of others in the community, an F visa may show us evidence of comparable coverage from a the Associate Dean of Students and/or their designee may require major provider to fulfill this requirement. Students with a dif- a student to involuntarily withdraw from the university. For ferent legal status whose permanent residence is outside of the information regarding the process and policies for involuntary U.S. may also qualify for CISI coverage. Contact International withdrawal and readmission, please see the Involuntary With- Student & Scholar Support with any questions. drawals section of the Student Handbook (p. 43).

Immunization Requirements All new students are required to submit immunization records MANDATORY RISK ASSESSMENT in an effort to aid the university in maintaining a healthy and Bellarmine University considers the safety and welfare of safe environment. You may easily submit a state vaccination Bellarmine students, faculty and staff members a top priority. record, but please be sure that required immunizations listed In situations when a student’s conduct, actions and/or statements below are included before submission. pose a serious, legitimate concern of harm to the student’s own • Tetanus/ Diphtheria /Pertussis (TDap) – last booster must health and safety or the health and safety of others, a student be within the last 10 years. may be asked to complete a mandatory risk assessment. • Measles/Mumps/Rubella (MMR) – Two doses required. The student may be required to undergo an assessment with • Meningococcal (MCV4 series of 2, 2nd dose at or after age a health care professional(s) designated by the University within 16) (Residential Students only) a specified period of time. The purpose of this assessment is to The following immunizations are NOT required but strongly ascertain the level of potential harm that the student’s conduct, recommended by BU Health Services: actions and/or statements pose to the safety of themselves or • COVID-19 (series of 1 or 2) others. At the assessment the student may be asked to sign a » Once FDA approved, it will be required release to allow the healthcare professional conducting the as- • Hepatitis B (series of 3) sessment to communicate the findings to stakeholders in the • Human Papilloma Virus (HPV; series of 3) campus community. The student’s parents/guardians may also • Polio (series of 2) be notified of the decision to require a mandatory assessment, • Varicella (series of 2) as appropriate. • Annual Influenza Vaccine (reach out to healthservices@ bellarmine.edu if interested in Influenza Vaccine) COVID-19/INFECTIOUS DISEASES • Tuberculosis (TB) Screening (reach out to healthservices@ Bellarmine University bases any infectious disease policy on bellarmine.edu if interested in TB testing) current medical knowledge regarding the effects of certain infec- Please see the Centers of Disease Control website www.cdc.gov/ tious diseases, such as HIV/AIDS, Meningitis, or COVID-19. vaccines/ for information regarding the risk of these diseases The policy may be modified as new developments regarding for college-aged students. infectious diseases become available. The University will be Submit your documentation by completing the Health History guided in its actions by medical evidence, applicable federal Form available on the Office of Health Services website. Please and state laws and regulations, and guidelines suggested by the contact the Office of Health Services with further questions Centers for Disease Control, the U.S. Public Health Service, about immunizations.

24 the American College Health Association, Occupational Safety PREGNANT & PARENTING and Health Administration, and the Department of Health and Rehabilitation Services. STUDENTS Bellarmine is committed to creating and maintaining a com- EMERGENCY MESSAGES munity where all individuals experience freedom from discrimination, including discrimination on the basis of sex, as If a student needs to receive an emergency telephone message, it mandated by Title IX of the Education Amendments of 1972. should be directed to the Office of Public Safety at 502.272.7777. Sex discrimination, which can include discrimination based on pregnancy, marital status, or parental status, is prohibited and illegal in admissions, educational programs and activities, IDENTITY-BASED RESOURCES hiring, leave policies, employment policies, and health insurance coverage. AND POLICIES Bellarmine hereby establishes a policy and associated procedures for ensuring the protection and equal treatment of GENDER IDENTITY INCLUSION pregnant individuals, persons with pregnancy related conditions, and new parents. Under the Department of Education’s Gender Inclusive Restrooms Title IX regulations, appropriate treatment of a pregnant stu- A list of gender inclusive, single person restrooms can be found dent includes granting the student leave for a period of time as at https://tinyurl.com/BellarmineRestrooms. Each building deemed medically necessary by the student’s physician. Students on campus, except the SuRF, has at least one gender neutral should be treated by Bellarmine in the same way as someone restroom. For questions about gender inclusive restrooms, please who has a temporary disability and will be given an oppor- contact the Director of Identity and Inclusion at jfrazier2@ tunity to make up missed work wherever possible. Extended bellarmine.edu or 502.272.7304. deadlines, make-up assignments, tutoring, independent study, online course completion options, and incomplete grades that Gender Identity and Pronouns can be completed at a later date should all be employed within Students may select pronouns to be displayed on class rosters. reasonable means of the University. To the extent possible, Pronouns are viewable to faculty and staff members of the Bel- Bellarmine will take reasonable steps to ensure that pregnant larmine community. If no pronoun has been selected, pronouns students who take a leave of absence or medical leave return to will not be displayed. Gender identity is not displayed on class the same position of academic progress that they were in when rosters. A student wishing to select pronouns may do so by visiting they took leave. The Title IX Coordinator or designee has the the self-service page at One.Bellarmine.edu After clicking on authority to determine that such adjustments are necessary and self-service, click the displayed username in the upper right hand appropriate and to inform faculty members of the need to adjust corner of the page. A drop down menu will appear, click on user academic parameters accordingly. profile, and under personal identity details click the pencil to Students experiencing pregnancy-related health complica- edit. Be sure to click save after entering information. Students tions such as gestational diabetes, need for bed rest, pregnancy- may contact the Registrar’s Office at [email protected] induced hypertension, postpartum depression, mastitis, loss of or 502.272.8133 for questions about updating pronouns and/ pregnancy, severe morning sickness, or other conditions have or gender identity in self-service, as well as adjusting chosen or the ability to seek additional accommodations in compliance legal names (see p. 45 in the Student Handbook). For support with ADA through Bellarmine’s Disability Services. Should or additional resources regarding gender identity contact the a student wish to pursue support based on pregnancy-related Office of Identity and Inclusion at jfrazier2@ bellarmine.edu health complications, they can do so by visiting Disability Ser- or 502.272.7304. vices located in 076 McGowan Hall in Centro, emailing the Director of Disability Services at [email protected] or visiting www.bellarmine.edu/studentaffairs/disabilityservices. Information about pregnant students’ requests for adjustments will be shared with faculty and staff by the Title IX Coordinator, Deputy Coordinator, or Disability Services only to the extent necessary to provide the reasonable adjustment.

25 Administrative responsibility for these adjustments lies with the b. The benefits and services provided to students affected by Title IX Coordinator, Deputy Coordinator, or designee who will pregnancy will be no less than those provided to students maintain all appropriate documentation related to adjustments. with temporary medical conditions. In situations such as clinical rotations, performances, labs, c. Students with pregnancy-related disabilities, like any student and group work, Bellarmine will work with the student to with a short-term or temporary disability, are entitled to devise an alternative path to completion, if possible. Students accommodations or reasonable adjustments so that they will are encouraged to work with their faculty members and Bellar- not be disadvantaged in their courses of study or research, mine’s support systems to devise a plan for how to best address and may seek assistance from the Title IX Coordinator or the conditions as pregnancy progresses, anticipate the need for Deputy Coordinator. leaves, minimize the academic impact of their absence, and get d. No artificial deadlines or time limitations will be imposed back on track as efficiently and comfortably as possible. The on requests for adjustments, but Bellarmine is limited in its Title IX Coordinator or Deputy Coordinator will assist with ability to impact or implement adjustments retroactively. plan development and implementation as needed. e. Reasonable adjustments may include, but are not limited to: This policy applies to all aspects of Bellarmine’s program, i. Providing adjustments requested by a pregnant stu- including, but not limited to, admissions, educational programs dent to protect the health and safety of the student and activities and employment policies. and/or the pregnancy (such as allowing the student to maintain a safe distance from hazardous substances); Definitions ii. Making modifications to the physical environment a. Caretaking: Caring and providing for the needs of a depen- (such as accessible seating); dent child. iii. Providing mobility support; b. Medical Necessity: A determination made by a health care iv. Extending deadlines and/or allowing the student to provider (of the student’s choosing) that a certain course of make up tests or assignments missed for pregnancy- action is in the patient’s best health interest. related absences; c. Parenting: the raising of a child by the child’s parents in the v. Offering remote learning options when available; reasonably immediate post-partum period. vi. Excusing medically-necessary absences (this must d. Pregnancy and Pregnancy-Related Conditions: Include (but be granted, irrespective of classroom attendance are not limited to) pregnancy, childbirth, false pregnancy, requirements set by a faculty member, department, termination of pregnancy, conditions arising in connection or division); with pregnancy, and recovery from any of these conditions. vii. Granting leave per Bellarmine’s medical leave policy e. Pregnancy Discrimination: Includes treating an individual or implementing incomplete grades for classes that affected by pregnancy or a pregnancy-related condition less will be resumed at a future date; or favorably than similar individuals not so affected, and includes viii. Allowing breastfeeding students reasonable time a failure to provide legally mandated leave or adjustments. and space to pump breast milk in a location that is f. Pregnant Student/Birth-Parent: Refers to the student who private, clean, and reasonably accessible. Bathroom is or was pregnant. This policy and its pregnancy-related stalls do not satisfy this requirement. protections apply to all pregnant person, regardless of gender Nothing in this policy requires modification of the essential identity or expression. elements of any academic program. Pregnant students cannot g. Reasonable Adjustments: (For the purposes of this policy) be channeled into an alternative program or school against changes in the academic environment or typical operations their wishes. that enables pregnancy students or students with pregnancy- related conditions to continue to pursue their studies and Modified Academic Responsibilities Policy for Parent- enjoy the equal benefits of Bellarmine. ing Students a. Students with child caretaking/parenting responsibilities who Reasonable Adjustments of Students Affected by Preg- wish to remain engaged in their coursework while adjusting nancy, Childbirth, or Related Conditions their academic responsibilities because of the birth or adop- a. Bellarmine and its faculty, staff, and other employees will tion of a child or placement of a foster child may request an not require students to limit their studies as the result of academic modification period during the first four months pregnancy or pregnancy-related considerations. from the time the child entered the home. Extensions may be

26 granted when additional time is required by medical neces- to one year because of pregnancy and/or the birth, adoption, sity or extraordinary caretaking/parenting responsibilities. or placement of a child. The leave term may be extended in b. During the modification period, the student’s academic the case of extenuating circumstance or medical necessity. requirements will be adjusted and deadlines postponed as c. Student taking a leave of absence under this policy will pro- appropriate, in collaboration among the Title IX Coordina- vide notice of the intent to take leave 30 calendar days prior tor or Deputy Coordinator, the student’s academic advisor, to the initiative of leave or as soon as practical. and the appropriate academic department. d. Intermittent leave can be taken with the advance approval c. Students seeking a period of modified academic responsi- of the Title IX Coordinator or designee and the students’ bilities may consult with their academic advisor or with the academic department, when medically necessary. Title IX Coordinator or designee to determine appropriate e. Students who elect to leave under this policy may register academic adjustments requests. The Title IX Coordinator or under an “on leave” status, students who choose to take a leave designee will communicate all requests under this policy to of absence under this policy can elect to continue residing in the students’ academic advisors and coordinate adjustment- university housing, subject to the payment of applicable fees. related efforts with the advisors unless the students specifi- f. To the extent possible, Bellarmine will take reasonable cally requests that their advisors be excluded. Students are steps to ensure that upon return from leave, students will encouraged to work with their advisors and faculty members be reinstated to their program in the same status as when to reschedule course assignments, lab hours, examinations, the leave began, with no tuition penalty. or other requirements, and/ or to reduce their overall course g. Continuation of students’ scholarship, fellowship, or similar load, as appropriate, once authorization is received from the Bellarmine-sponsored funding during the leave term will Title IX Coordinator or Deputy Coordinator. If, for any- depend on the students’ registration status and the poli- reason, caretaking/parenting students are not able to work cies of the funding program regarding registration status. with their advisors/faculty members to obtain appropriate Students will not be negatively impacted by or forfeit their modifications, students should alert the Title IX Coordinator future eligibility for their scholarship, fellowship, or similar or Deputy Coordinator as soon as possible, and the office Bellarmine supported funding by exercising their rights will help facilitate needed adjustments and modifications. under this policy. d. In timed degree, certification, or credentialing programs, students who seek modifications upon the birth or place- Student – Employee Leave ment of their child will be allowed an extension of up to a. All student employees will be entitled to the protections of two months (when available) to prepare for and take pre- the Family and Medical Leave Act, regardless of whether liminary and qualifying examinations, and an extension of they are also students, or hold post-doctoral status. up to two months toward normative time to degree while b. Pregnancy and related conditions will be treated as any in candidacy, to the extent those deadlines are controlled by temporary disability for job purposes, including leave and Bellarmine. Longer extensions may be granted in extenuat- benefits. ing circumstances. e. Students can request modified academic responsibilities Retaliation and Harassment under this policy regardless of whether they elect to take a a. Harassment of any member of the Bellarmine community leave of absence. based on sex, gender identity, gender expression, pregnancy, f. While receiving academic modifications, students will remain or parental status is prohibited. registered and retain benefits accordingly. b. Faculty, staff, and other Bellarmine employees are prohibited from interfering with students’ right to take leave, seek Leave of Absence reasonable adjustment, or otherwise exercise their rights a. As long as students can maintain appropriate academic prog- under this policy. ress, faculty, staff, or other Bellarmine employees will not c. Faculty, staff, and other Bellarmine employees are prohibited require them to take a leave of absence or withdraw from from retaliating against students for exercising the rights or limit their studies as a result of pregnancy, childbirth, articulated by this policy, including imposing or threatening or related conditions, but nothing in this policy requires to impose negative educational outcomes because students the modification of the essential elements of any academic request leave or adjustment, file a complaint, or otherwise program. exercise their rights under this policy. b. Enrolled students may elect to take a leave of absence for up

27 Housing-related Adjustments INFECTIOUS DISEASES The housing status of pregnant students will not be altered based on pregnancy unless requested by the student. Bellarmine University bases any infectious disease policy on current medical knowledge regarding the effects of certain infectious Lactation Rooms diseases, such as HIV/AIDS, Meningitis, or COVID-19. The Private lactation rooms are available in the following areas on policy may be modified as new developments regarding infectious campus: diseases become available and shall be reviewed and distributed • Pasteur Hall 251 annually. The University will be guided in its actions by medi- • Allen Hall 108-A (inside the restroom of 108) cal evidence, applicable federal and state laws and regulations, • Flynn Building 129 and guidelines suggested by the Centers for Disease Control, the U.S. Public Health Service, the American College Health The Pasteur and Allen Hall locations are accessible via a code Association, Occupational Safety and Health Administration, that is disseminated by HR. To get access to the code, please call and the Department of Health and Rehabilitation Services. 502.272.8435. The Flynn Building location does not have an access code by a locking mechanism on the inside of the room. Confidentiality Health records are treated confidentially. No information, Requesting Adjustments confirmation or denial, about HIV/AIDS, COVID-19. or other Students who wish to access services, adjustments, or support infectious disease status will be provided to anyone, including due to a pregnancy or parenting circumstances are encouraged families, or any member of the University community. Breach to contact one of the following administrators: of confidentiality by a University employee will result in disciplinary action. • Natasha F. Begin, Title IX Coordinator Student Affairs Office Training Centro, Treece Hall 225-K Training is given to all safety officers, health providers, Resi- 502.272.7150 dence Life staff, Athletic staff, Facilities Management staff, and those who may come in contact with the body fluids of others. Filing a Report This training will be scheduled once a year and the training Should a student wish to file a report of discrimination based is coordinated by the Biological Sciences faculty and Health on a pregnancy or parenting-related issues as outlined in this Services. Training documentation of employees is maintained policy, reports can be filed in person or in writing to the fol- in the respective departments listed above. lowing individuals: Minimizing Risks in Specific Programs and Activities • Natasha F. Begin, Title IX Coordinator The University and individual departments have adopted safety Centro, Treece Hall 225-K guidelines as proposed by the Centers for Disease Control for 502.272.7150 the handling of the blood and other bodily fluids of all persons. The University’s Chemical/Hazardous Materials Hygiene Officer Immediately following notice of a report, the Title IX Coordina- will ensure that appropriate procedures are on file for depart- tor or designee will meet with the reporting party to determine ments whose employees have great potential to be exposed to next appropriate steps. blood and other bodily fluids.

Disseminations of the Policy Discrimination A copy of this policy is made available to all faculty, staff, and Discrimination, emotional abuse, or physical abuse of any employees through the Title IX website. The Title IX Coordina- student or employee known or suspected to have an infectious tor or designee will make educational materials available to all disease or other infectious diseases will not be tolerated. Acts members of the Bellarmine community to promote compliance of discrimination or abuse should be reported to the Associ- with this policy and familiarity with its procedures. ate Dean of Students who will be responsible for dealing with such concerns. An individual’s infectious disease status may not be considered in the decision for admission to or employment with the

28 University. Persons with infectious diseases will not be excluded week. They also utilize video monitors which are connected from enrollment or employment or restricted in their access to cameras located throughout the campus in public access or to University facilities, including housing, or services unless a circulation areas. The Office of Public Safety is staffed with an medically-based judgment in an individual case, or guidance officer 24 hours a day. When there is an emergency that requires informed by the CDC or health department officials establishes additional support, such as the Louisville Metro Fire Depart- that exclusion or restriction is necessary for the welfare of the ment, officers will make the call. Potential criminal actions and infected individual or the welfare of other members of the other emergencies on campus can be reported directly by any University community. student, faculty, or staff to the Office of Public Safety by dialing campus extension 7777 or by calling 911. Upon receipt of the call, a Public Safety Officer will respond to the site. Public Safety Officers prepare and submit Incident Reports that are SAFETY AND SECURITY filed in the Office of Public Safety. The Office of Public Safety provides information each year on topics including personal safety awareness and security, and OFFICE OF PUBLIC SAFETY the prevention of burglary and vandalism. Information on safety The Office of Public Safety is located on the ground floor of and security is provided to students and employees regularly Centro, Treece Hall CNTH-054. To contact a Public Safety through on-line presentations, in-person presentations, e-mails, Officer, call 502.272.7777 or dial ext. 7777 when on campus. and other opportunities such as through the Rave notification The staff members in the Office of Public Safety undergo system, and the Guardian app. annual training to maintain and upgrade their skills. All have The University campus is well lit, including high intensity been trained in emergency medical procedures and CPR. They sodium vapor lights on buildings, in parking lot areas, in areas conduct foot and vehicular patrols of the campus and residence with heavy landscaping, trees, and along pathways frequently hall areas 24 hours a day. On campus, the officers enforce uni- traveled by students, and there are campus telephones in each versity policies outlined in the Student Handbook. They also building. There are emergency blue light phones located through- work very closely with local emergenct service agencies, state, out campus that provide direct communication with Bellarmine and federal agencies assisting with incidents that may occur on Public Safety. and off-campus. The Office of Public Safety provides the availability of a Students, faculty, and staff members at Bellarmine have dusk-to-dawn escort service around the campus. access to academic, recreational, and administrative facilities on campus. Access to the residence halls, however, is limited Active Aggressor/Self-Defense Training to residents and their guests, according to University policy. The Office of Public Safety will present Active Aggressor and Access to the residence halls by University employees is on an Basic Self-Defense Training Sessions during the school year. as-needed basis and incorporates strict key control procedures. The Office of Public Safety welcomes any opportunity to The general public may attend cultural and recreational events provide preparedness training and self-defense training. If you on campus, with their access limited only to the facilities in have an opportunity for us to present or have any questions, which these events are held. please contact Public Safety Coordinator, Tonya Sangester at The University’s Office of Public Safety enforces University 502.272.7343 or email [email protected]. Access a policies regarding alcohol, the use of controlled substances, and training video and other information at www.bellarmine.edu/ weapons. Illegal drugs are not permitted on campus. Firearms security/active-aggressor-information. and dangerous weapons* of any type are not permitted in the residence halls or on campus by students or employees; however, Bellarmine Emergency Response Team (BERT) Kentucky state law allows individuals to possess such weapons The Bellarmine Emergency Response Team is formed by volunteer in a factory-original compartment of their personal vehicle only. students who are nationally certified EMT-Bs or certified First Intentional use, possession, or sale of illegal drugs, firearms or Aid providers working under the medical direction of Louis- other dangerous weapons by students is strictly forbidden and is ville Metro Emergency Medical Services’ medical director Dr. a violation of the student Code of Conduct. Please see Weapons Raymond Orthober. BERT is NOT on call 24 hrs. a day. If you below in this Handbook for more information. have an emergency CALL 911 and then immediately follow up Public Safety Officers are on duty 24 hours a day, 7 days a with a call to the Office of Public Safety (502.272.7777). BERT

29 volunteers are available to serve as scheduled stand-by medical Public Safety. The safety app includes features such as Go Safe (a care for campus events. To schedule free coverage of an event virtual safe walk component), a safety map, emergency calling, please email Debbie Fox at [email protected]. Scheduling and a virtual tip line. Concerns related to personal safety, sexual should be done at least 2 weeks in advance of your event. assault, alcohol and/or drug abuse, mental health, and suspicious activity may be sent directly to the Office of Public Safety via Security in the Residence Halls the app. Questions about the mobile app may be directed to the All Residence Life staff members undergo training in enforc- Office of Public Safety at 502.272.7777. ing residence hall safety and security policies. As part of their responsibility for residence hall security, the Residence Life Missing Student Notification Procedures staff participates in workshops associated with the safety and Bellarmine University takes student safety very seriously. To security of the campus conducted by University administrators this end, we have developed policies and procedures to assist in and Public Safety Officers. locating missing Bellarmine residential students. Students are Special security procedures are in effect for students dur- responsible for updating their Emergency Contact and their ing low occupancy periods. If you find yourself locked out Missing Persons Contact annually. Students can update this of your room, you should call the Office of Residence Life information by logging in to One.Bellarmine, clicking on Self at 502.272.7272 to assist you in entering your room. If it is Service and using the drop down menu under their username between 7:00 p.m. and midnight, visit the RA on duty at the in the top right corner of the screen; instructions can also be desk in the building. If it is after midnight, you should call the found at https://tinyurl.com/Bellarmine-Emergency-Contact. Office of Public Safety at 502.272.7777 Individuals who believe a residential student to be missing should contact the Office of Public Safety at 502.272.7777 to complete Office of Public Safety Escort Service a missing person report. Upon notification that a student is The Office of Public Safety Escort Service is safe and easy to use. missing, the Office of Public Safety will investigate to confirm This service is provided during the evening and early morning that the student is missing and determine when they were last hours for students, faculty, and staff within the campus area. seen. When a student has been determined to be missing for 24 The service is free. Please call the Office of Public Safety at hours or more, the student’s designated contact person will be 502.272.7777 for assistance with this service. notified by the Vice President for Student Affairs or a designee. The designated contact person is confidential. If the student does The Student’s Safety and Security Responsibility not have a designated contact person, the local Police Depart- The cooperation and involvement of students themselves in a ment will be contacted by the Office of Public Safety no later campus safety program is absolutely necessary. Students must as- than 24 hours after the student has been determined missing. sume responsibility for their own personal safety and the security Students who are under 18 years of age will have their parents of their personal belongings by taking simple, common sense or guardians notified by the Vice President of Student Affairs precautions. For example, although the campus is well-lit, any or a designee that they are missing. student (male or female) may feel more comfortable traveling in pairs or using the Office of Public Safety’s Escort Service at LOST AND FOUND night. Residence hall room doors should be kept locked when the room is unoccupied. Valuable items should be marked with Property found by guests and members of the Bellarmine com- engraving instruments. Bicycles should be secured in the bicycle munity may be turned in at any time to Lost and Found in the rack with a sturdy lock; the U-Lock is highly recommended. Office of Public Safety, Room CNTH-054 on the ground floor Students with cars should keep their vehicles locked at all times; of Centro, Treece Hall. If you have any questions, please call valuables should be locked in the trunk. Students should report 502.272.7777 or email [email protected]. any suspicious-looking individuals and any unusual incidents to a Public Safety Officer immediately.

RAVE Guardian Mobile Safety Application Bellarmine University offers access to a mobile smart phone application called RAVE Guardian. Students, faculty, and staff may send electronic concerns via text messaging to the Office of

30 EMERGENCY NOTIFICATION policy, individuals are permitted to possess firearms, ammunition and deadly weapons in a factory-original compartment of their SERVICE personal vehicle consistent with Kentucky state law. Bellarmine provides an emergency text-messaging system to all members of its community. The purpose of this system is to IMMINENT DANGER/ quickly alert you to emergency situations on campus as well as weather-related school announcements. The goal of this system UNREASONABLE RISK is to provide meaningful alerts regarding urgent situations, so The University recognizes the right of students and staff to protect the University strongly encourages participation in this system. themselves and others from unreasonable risk and/or imminent This system will send school-closing or emergency information to danger, (e.g., hostile and/or violent behavior; unwelcome sexual you in three ways: by text message to your cell phone; by e-mail advances or sexual assaults; possession of weapon, abhorrent to your Bellarmine account; and by posting a notification on the behavior, etc.). In the event that such behavior should occur, and home page of www.bellarmine.edu. university personnel are not able to control the situation, civil The safety of the Bellarmine community is very important. If authority lies with the Office of Public Safety (https://www.bel- the student is aware of behaviors/conditions that may be harm- larmine.edu/security), officials of the university administration, ful to others, they should notify the Office of Public Safety and local authorities. In the event none of the above personnel are (502.272.7777). Use One Bellarmine (one.bellarmine.edu) to available, the student or staff member may call civil authorities to register for this service. If you encounter any issues or have any rectify the situation and/or to report the situation by dialing 911. questions about the registration process, please contact the Tech- The Office of Public Safety (502.272.7777) should be notified as nology Support Center at 502.272.8301 for assistance. soon as possible of the incident. EMERGENCY PHONES SHUTTLE SERVICE Emergency phones have been installed in the following locations The University provides shuttle service for all students, faculty, for the safety and security of the Bellarmine community. By dial- and staff. The dates and times of the shuttle service are posted ing 7777 or pushing the red button as indicated, the caller will on the Public Safety website https://www.bellarmine.edu/ be connected to the Public Safety Officer on duty. security/shuttlebus/ as well as on benches at pick up and drop off points at Anniversary Hall, Petrik Hall, in the Franciscan Emergency Blue Phones are located: Circle, Allen Hall, and the Flynn Building. The shuttle is handi- • In Lot 3: Alumni Way Lot outside of Brown Activities Center cap accessible. Shuttle service is subject to change according • In the Quad outside Alumni Hall to class schedules so it is important to check the website and • Outside of Flynn Building transportation’s apps. Normally direct shuttle service is available • In Lot 11: Siena Lot outside of Siena Quarto from Allen Hall to the Franciscan Circle from 7:30 a.m. - 10:30 • In Lot 11: Siena Lot behind Kennedy/Newman Hall p.m., Monday through Friday. Campus-wide shuttles provide • In Lot 1: Bellarmine Lot transportation to members of the campus community during • Next to Anniversary Hall by softball field the following times: Monday through Thursday, 7:30 a.m.- • On the right side of Knights Hall facing the front of the 10:30 p.m.; Friday from 7:30 a.m. – 7:30 p.m.; and Sunday building from 6:00 p.m. – 10:30 p.m. Additional information regarding • At the rear of Knights Hall direct shuttle service, campus-wide shuttles and transportation • At the rear of the SuRF Center to specific locations such as the Flynn Building is available on • Parking lot at Nolen C. Allen Hall the Public Safety website or you can call 502.272.7777 for the *WEAPONS Transportation Coordinator, Sharon Oster. Firearms and other dangerous weapons are prohibited in Uni- Ride Systems versity buildings and on the university grounds unless secured in Ride Systems is equipped with a GPS, which is located in the a personal vehicle. The university policy also includes any item shuttle, and an app that can be download on your phone. The that can be perceived as threatening including replica or toys that primary objective of this app is to inform the Bellarmine com- resemble weapons. Notwithstanding the University’s general munity of the shuttles location while driving on campus. If the driver has to go off their normal route, the app will update the

31 time the shuttle will be at the next stop. Please follow the steps permit from the Office of Public Safety that can be adhered below to download the app on your phone. where it is visible on the motorcycle/motorbike. • The parking permit fee for students is included in the Shuttle Tracking Steps comprehensive fee. 1. Download the Ride Systems App (Blue background with • Use of the parking permit is restricted solely to the person a bus icon) issued the permit. Only faculty/staff may receive a second 2. Select “Bellarmine University” from the list permit. Faculty/staff may do so at no additional cost by 3. “Take a Tour” to become familiar with the app registering a second vehicle. If a third permit tag is needed, 4. Begin tracking the shuttles! request approval from the Director of Public Safety, once approved you will be charged $25.00. See website for more information and frequently asked questions. • The theft or loss of a parking permit should be reported to the Office of Public Safety immediately. In the event that CAMPUS PARKING AND TRAFFIC a vehicle is stolen, and the permit is no longer obtainable, REGULATIONS the individual may provide a police report to the Office of Public Safety for a replacement permit at no charge. If The Office of Public Safety is responsible for enforcing all park- the permit was lost or stolen on campus property, please ing rules and regulations pursuant to the authority conferred contact the Office of Public Safety to file a report. If the by the University. All University personnel and students must permit is lost or stolen and a police report is not provided, assume responsibility for any citations they receive for improper the individual will need to remit payment for $25.00 for a parking; this responsibility includes payment of fines. There are replacement permit. limited on campus parking spaces, so parking is first come, first • Subsequent replacement permits will result in a charge of served and not guaranteed. $50.00 for each additional replacement permit. Recovered, Bellarmine University reserves the right to revise parking lost or stolen permits should be returned to the Office of and traffic regulations and to close or alter parking spaces at Public Safety. any time. • Any egregious violation of the parking policy such as tampering, altering or giving a permit to an unauthorized Vehicle Registration and Parking Permit Tags person will be referred to the Office of Public Safety for • All University personnel and students must have a valid investigation. parking permit displayed in their vehicle in order to park on Bellarmine University property. To obtain a parking permit, Enforcement you must register online at https://one.bellarmine.edu. Prior to enforcing the parking regulations, the Office of Public • The Office of Public Safety, Room CNTH 054 of Centro Safety will announce to the community when it will begin is- Treece Hall, will issue parking permits for students 24 suing citations. Enforcement of the parking regulations will be hours a day, 7 days a week. suspended during the period from 5:00 p.m. on Friday through • Parking permits for faculty and staff members will be is- 9:00 p.m. on Sunday, as well as during events that draw a large sued by the Student Account’s Office (CNHH Room 208) number of visitors to the campus. However, the rules against during normal business hours. parking in fire lanes, unauthorized use of an accessible parking • Faculty, staff and students will be issued one parking per- space, reserved/restricted spaces, grass or landscaped areas, and mit. A permit may be transferred to any vehicle driven moving violations will be enforced at all times. on Bellarmine University property. The individual who Parking is permitted on campus in available spaces on a FIRST purchases/registers for the tag will be responsible for all COME FIRST SERVED BASIS, but only in the designated paved parking violations in any vehicle displaying the permit. areas. The parking permit does not guarantee a specific parking • All vehicle registrations and parking permit tags expire space. Reserved markings may appear on signs or be painted on July 31 of each year. the pavement. Compliance with these restrictions will be strictly • Parking permit tags must be displayed on the rearview mir- enforced. All permits may park in any open non-reserved faculty/ ror of the vehicle. Display permit number facing outwards. staff and/or upper class designated parking lots from 5:00 p.m. on • If you drive a motorcycle or motorbike, you will be issued a Friday through 9:00 p.m. on Sunday. Please note the rules against parking in fire lanes, unauthorized use of an accessible parking

32 space, reserved/restricted spaces, grass or landscaped areas, and after 5:00 p.m. through 9:00 p.m. on Sunday. This lot is Lot moving violations will be enforced at all times. 11a: Siena Lot.

Alumni/SuRF Patron Parking First-Year Student Parking “A” Designated Parking Permit “F” Designated Parking Permit (First-Year Commuters) Vehicles with a designated “A” permit (Alumni/SURF) may First-time Full-time commuting students will be issued an park in Lot 2: Knights Lot, Monday through Fridays from 7:00 “F” designated parking permit and will be required to park in a.m. through 5:00 p.m. Lot 2: Knights Lot from 7:00 am on Monday until 5:00 p.m. on Friday. Individuals that have an “F” permit tag may not park Faculty and Staff Member Parking in the designated upper-class lot except on the weekends from “B” Designated Parking Permit Friday after 5:00 pm through 9:00 p.m. on Sunday. This is Lot Only vehicles with a designated “B” permit (faculty/staff) will 11a: Siena Lot. First-year students must keep their “F” parking be allowed to park in Lot 6: Centro Lot. Faculty and staff permit their entire first year, regardless of how many credit members are not allowed to park in the spaces designated by hours they may have earned. Admissions for perspective students. Faculty and staff members are allowed to park in Lot 4: Via Cassia, Lot 9: Ursuline Lot “R” Designated Parking Permit (First-Year Residents) and Lot 13: Newburg West Lot, Monday through Friday from First-time Full-time residents with a designated “R” permit 7:00 a.m. through 5:00 p. m. will be required to park in Lot 1: Bellarmine Lot Monday thru Faculty and staff members are highly encouraged to park in Friday from 7:00 a.m. until 5:00 p.m. “R” permits may not lots designated for faculty and staff members. However, if there park in the designated upper class lots except on the weekends are no spaces available, faculty and staff members may park in from Friday after 5:00 p.m. through 9:00 p.m. on Sunday. This student parking. Please attempt to park in your designated lot. is Lot 11a: Siena Lot. First-year students must keep their “R” parking permit their “E” Designated Parking for Employees entire first year, regardless of how many credit hours they may Faculty and staff members can purchase an “E” permit for $10.00. have earned. Faculty and staff members with an “E” permit will be required to park in Lot 1: Bellarmine Lot only, which is designated for Accessible Parking both “E” and “F” permit holders. The University endorses the general Kentucky regulations governing parking regulations for those needing accessible parking. Student Parking Parking in designated accessible parking areas is reserved for Upperclass Parking those students, employees and visitors who have a documented “U” Designated Parking Permit (Junior and Senior disability. If you are unable to park in your designated lot, you Residents Only) may park in any legal space. Vehicles with a designated “U” permit may park in the designated All students, faculty and staff members who utilize accessible upper-class lot. This is Lot 11a, Siena Lot. “U” permit holders parking spaces are required to obtain a Bellarmine Accessible may park in all lots designated for “S” permit holders. “U” permit Parking permit. Members with a state issued accessible permit holders may not park in the designated faculty/staff lots, which must still obtain a Bellarmine Accessible Parking permit. A are as follows: Lot 4: Via Cassia Lot, Lot 6: Centro Lot, Lot 9: Bellarmine Accessible Parking permit can be obtained from the Ursuline Lot and Lot 13: Newburg Lot West, Monday through Director in the Office of Public Safety with a valid doctor’s note. Friday from 7:00 am until 5:00 pm. Public Safety is located in Centro Treece Hall Room CNTH-054. The phone number is 502.272.7777. For additional assistance, “S” Designated Parking Permit you may also contact the Director of Disability Services at Vehicles with a designated “S” permit may not park in the 502.272.8490. Any Employees, with an “E”, or Student with designated faculty/staff lots, which are as follows: Lot 4: Via a “S”, “F”, “R” or “U” permit who have an accessible parking Cassia Lot, Lot 6: Centro Lot, Lot 9: Ursuline Lot and Lot 13: permit will not be restricted to these areas and may park in any Newburg Lot West, Monday through Friday from 7:00 a.m. legal space, provided their vehicle displays the proper Bellarmine until 5:00 p.m. In addition, “S” permits may not park in the parking permit tag and the Bellarmine issued accessible parking designated upper-class lot except on the weekends from Friday dashboard permit. First-year commuters with an “F” parking permit and first-year residents with an “R” permit must keep

33 their permit for the entire first year, regardless of how many and Lot 13: Newburg Lot East. Visitor signs are posted. credit hours they may have earned. Please attempt to park in • Long-term visitors (those parking for more than 2 hours) your designated lot. Please note the rules against parking in fire should be sent a special parking permit by the department lanes, unauthorized use of an accessible parking space, reserved/ they are visiting or obtain a special temporary parking restricted spaces, grass or landscaped areas, and moving viola- permit from the Office of Public Safety, located on the tions will be enforced at all times. ground level in Centro Treece Hall (Room CNTH-054). • If there are no visitor spots available, please come to the Of- Non-Credit Course Enrollees fice of Public Safety to obtain a temporary parking permit. Non-credit course enrollees will not be required to register their • Metroversity or other students attending classes on campus vehicle; however, the Continuing Education Department will are not considered visitors and must obtain a valid parking issue a special permit. Special permits will be valid only during permit. the hours in which the non-credit courses are being offered. The • Please park in the 15-minute parking outside the Office of Public special permit allows the individual to park in any unrestricted Safety in Lot 5: Franciscan Lot to obtain temporary parking. student parking areas. These students are also required to follow the same accessible parking regulations as any other student. Loading Zone Parking Loading Zone parking spots are located in several places next Faculty, Staff and Students with Temporary Vehicles to each major building. Vehicles parked in these spaces must be Faculty, staff and students must come to the Office of Public dropping off or picking up material from their office, class or Safety to obtain a temporary parking pass. Failing to obtain a Residence Hall. Parking in the Loading Zones with flashers is temporary parking pass will result in the individual receiving limited to 15 minutes and will be strictly enforced. a citation. Individuals can obtain this parking pass 24 hours a day, 7 days a week from the Office of Public Safety. Please bring Motorcycle, Motorbike and Moped Parking with you the year, make, model of vehicle, along with your All University personnel and students must register any motor- license plate number. cycle/motorbike/moped online at One Bellarmine that parks on campus. These spaces are marked with green stripes. More than General Visitors and Admissions Visitors one motorcycle/motorbike/moped can park in the same designated No parking permit is required for short-term parking in visi- green spot. Motorcycles, motorbikes, and mopeds must be parked tor- designated areas located in Lot 1: Bellarmine Lot, Lot 6: in a designated motorcycle/motorbike/moped parking area. Fail- Centro Lot and Lot 13: Newburg Lot East, visitors do not need ure to park in a designated motorcycle/motorbike/moped area to register with Public Safety. Only Admissions Visitors and/ will result in a citation. The Office of Public Safety will issue a or reserved visitors can park in the designated Admission and permit that is able to be displayed on the vehicle. Reserved Visitor spaces located in Lot 6: Centro Lot. These spots are designated with signage. Weekend Parking Although parking is open on the weekends from 5:00 pm on Friday Visitor Parking through 9:00 pm on Sunday, those spaces that are reserved or Designated Visitor Spots/Visitor Temporary Parking restricted remain reserved or restricted. Restricted parking spaces Permits include reserved spaces for campus officials and offices, accessible Designated Visitor Spots/Visitor Temporary Parking Permits parking spaces, fire lanes, reserved visitor spaces, admissions, and Campus visitors will be allowed to park in the designated visi- improper use of 15-minute parking. If you park in any reserved/ tor spots Monday through Friday from 7:00 a.m. through 5:00 restricted spot, you will receive a citation. p.m. Visitors who have temporary parking permits may park in any available legal parking spaces. Please note the rules against Restricted Lanes parking in fire lanes, unauthorized use of an accessible parking Parking in fire lanes (as indicated by yellow striping on the space, reserved/restricted spaces, grass or landscaped areas, roadway or curb), driving lanes (any area that does not have and moving violations will be enforced at all times. white striping), in grass or landscaped areas, and spaces allocated for accessible parking may result in the vehicle being ticketed, General visitor information: booted and/or towed. • Parking time is limited to 2 hours in Lot 1: Bellarmine Lot

34 Moving Violations parking citations may be moved out of Rydin and to the Persons involved in moving violations, such as speeding, reckless student’s tuition account. When the citation is moved to the driving, failure to observe stop signs and other driving regula- student account, the citation shows as “PAID” in order to tions are subject to receiving a citation. The speed limit while prevent duplicate payment in the Rydin System. To verify driving on campus is 15 miles per hour. if payment has been received, please validate by selecting “PAID” in the Rydin system to see details of the payment. FINES & APPEALS If the record reads “Student Account/Tuition Bill” then the citation was not paid in the parking system before the The Office of Public Safety is responsible for the enforcement 10-day grace period and is still outstanding. of parking and traffic regulations and the issuance of citations for violations of these regulations. All University personnel and Traffic Appeals Committee Hearings students must assume responsibility for any citations they receive The Traffic Appeals Committee will convene twice a month for improper parking. This responsibility includes the payment of throughout the year (September, October, November, December, fines. Should a person believe their citation is unjust and not in February, March, April and once in May if needed). All meetings keeping with the University parking regulations, that person may of the Traffic Appeals Committee will be listed on the Office appeal the citation to the traffic appeals committee. Attendance of Public Safety website. The Office of Public Safety will have at the committee meetings is not mandatory for an appeal to be a representative at the appeal hearings. Decisions will not be made. If an individual would like to appear before the committee given at the hearing but via email after the hearing. in addition to their written appeal, they must do so themselves; no Please note it is important to file your appeal within 10 proxies will be allowed to appear on behalf of an individual. No business days. To file an appeal, please visit https://www.bel- attorneys or parents may be present at the committee meetings. If larmine.edu/security/parking/parkingappeal/. a student is registered with our Office of Disability Services with academic accommodations, those accommodations will be met Fine Schedule during any appeals. Please email [email protected] The following fines will be assessed for violations of the respec- in advance to make the committee aware of any needs. tive regulations: • Any person receiving $200.00 or more (or more than five citations) in parking violations may have their vehicle booted. No Parking Permit Tag/Decal displayed – Failing to obtain or Parking boots may be applied to vehicles with any unpaid display a Bellarmine issued parking permit. The permit should be hanging citations after thirty (30) days. from the rear-view mirror facing outwards or if on a motorized vehicle • Faculty and staff members: by registering your vehicle you placed where it can be easily observed...... $40 authorize the university to deduct unpaid parking fines Misuse of Parking Permit – Tampering, altering or giving a permit to an un- and penalties from your earnings. Initial parking citation authorized person...... $40 fees are displayed in the Bellarmine Parking Permit system Improper parking – Examples of improper parking are parking in the (Rydin). After 10 days, unpaid parking citations may be grass, parking outside the lines of a parking space, parking in two parking moved out of Rydin to the employee’s account. When the spaces, parking a motor bike improperly, etc...... $40 citation is moved to the employee’s account, the citation shows as “PAID” in the Rydin system in order to prevent Parking in a restricted area – Failing to park in the lots as designated by duplicate payment. To verify if payment has been received, your Bellarmine parking permit tag. Also, parking in the following areas: please validate by selecting “PAID” in the Rydin system Admissions, Visitor, reserved or any other assigned designated parking...... $40 to see details of the payment. If the record reads “School Minor Violations – Examples: AExamples: Altering/misusing as- Account/Tuition Bill” (even if you are an employee), then signed parking permit. Altering posted signage, moving traffic cones/ the citation was not paid in the parking system before the barriers, etc...... $40 10-day grace period and is still outstanding. Major Violations – Example: Moving violations: Driving the wrong • Students’ unpaid parking fines may be added to their student way on a posted one-way road, Stop sign violation, Reckless driving/ account. Unpaid fines could result in additional charges speeding, etc...... $100 and financial holds for transcripts, grades and registration. Initial parking citation fees are displayed in the Bellarmine Parking in a fire lane – Parking in designated passageways or access Parking Permit system (Rydin). After 10 days, unpaid roads that allow fire apparatuses to pass through; that are not intended

35 for normal vehicle traffic...... $100 Lot 5 – Franciscan Lot Parking in an accessible space – Parking in an accessible parking space • Permits allowed to park in lot: “B” without the Bellarmine assigned Accessible Parking tag...... $100 • From the side of Pasteur to Horrigan by the Public Safety Office

Boot Removal* – The fee that has to be paid before the boot is removed Lot 6 – Centro Lot from the vehicle...... $100 • Permits allowed to park in lot: “B” • Directly in front of Centro *Boot removal fee and outstanding unpaid citation balance must be paid before the boot will be removed. Lot 7 – Seibert Lot • Permits allowed to park in lot: “S” Off Campus Parking • Seibert Terrace Bellarmine University has a beautiful campus in a wonderful neighborhood. A good relationship with our neighbors is important. Lot 8 – Treece Lot We ask that you be a good citizen and neighbor and always park on • Permits allowed to park in lot: “S” campus. It shows our neighbors that the university cares about the • Treece Terrace integrity of the neighborhood.

Lot 9 – Ursuline Lot Permit Descriptions • Permits allowed to park in lot: “B” Lot 1 – Bellarmine Lot • Small lot behind Miles Hall • Alumni and Surf Patron: Code A • Faculty and staff members: Code B Lot 10 – Thomas Merton Lot • Faculty and staff members restricted to Lot 1 • Permits allowed to park in lot: “S” • (Bellarmine Lot): Code E • Small lot behind Petrik next to Newman Hall • Upperclass Students living on Campus: Code U • Student: Code S Lot 11a – Siena Lot • First-Time, Full-Time Commuters: Code F • Permits allowed to park in lot: “U” • First-Time, Full-Time Resident: Code R • Between Kennedy/Newman and Secondo

Lot Descriptions Lot 11b – Siena Lot Lot 1 – Bellarmine Lot • Permits allowed to park in lot: “S” • Permits allowed to park in lot: “E” “R” • In Front of Terzo • Follow Via Cassia to the back of campus, take a left at the stop sign. Lot 12 – Stadium Lot • Permits allowed to park in lot: “S” Lot 2 – Knights Lot • To the side of Frazier Stadium • Permits allowed to park in lot: “F” “A” • Borders East, North and West of Knights Hall to the North Lot 13 – Newburg Lot East and Newburg Lot West of Knights Way • Permits allowed to park in east lot: “S” • Permits allowed to park in west lot: “B” Lot 3 – Alumni Way Lot • Surrounding Allen Hall • Permits allowed to park in lot: “S” • Between Alumni Drive and Knights Way Lot 14 – Bishop Lot • • Permits allowed to park in lot: “B” “S” Lot 4 – Via Cassia Lot • 961 Bishop Lane • Permits allowed to park in lot: “B” • Between Alumni Drive and Via Cassia Lot 15 – Sports Complex • Permits allowed to park in lot: “B” “S” • 3408 Newburg Lane

36 Lot 16 – Watterson Building The Lansing Learning Commons • Permits allowed to park in lot: “B” “S” The Lansing Learning Commons, located on the main floor of • 3430 Newburg Lane the W. L. Lyons Brown Library, is space designed to support student study and learning. With its moveable tables, chairs, soft seating and white boards, the LLC is an excellent place to study, read and write. The area includes current technology ACADEMIC RESOURCES such as large monitors for work on presentations and projects, a smart board, color printer and both PC and Mac workstations CAMPUS STORE for student use. In addition, it has ample electrical outlets and The campus store sells school supplies, office and residence hall charging connections to support personal devices. supplies, clothing, cards, candy, miscellaneous personal items, and Bellarmine memorabilia in addition to course materials. Course Reference Services/Ask Us materials can be rented or purchased inside the campus store or on Professional librarians provide individualized research assistance the website at www.bellarmineshop.com. Store hours are always to students, staff and faculty. This one-on-one assistance helps stu- posted on the website as well as in the campus store. Course ma- dents learn to effectively use the academic resources available through terial purchases can be fully refunded (with original sales receipt) the library. There is an online service, Ask Us, where students, staff within 7 days from the start of classes or within 2 days of purchase and faculty may enter reference questions with which they will be thereafter. Within these time periods, new course materials are assisted by one of the reference librarians, as well as a Chat service. fully refundable when returned in the same condition as purchased. The library’s resources include over 100,000 print volumes, as Course materials purchased during the last week of classes or during well as over 100 online databases, including EBSCOhost, JSTOR, exams are final sale, but may be eligible for buyback at any time. ProQuest and Ovid. In addition, the library provides access to over The campus store accepts all major credit cards as well as personal 200,000 eBooks and over 50,000 online periodicals. Access to the checks with complete student information printed on the check and library’s online catalog and various resources available across the a driver’s license. Business and starter checks will not be accepted. Internet is provided from computer workstations in the Lansing For more information please call the campus store at 502.272.8111. Learning Commons and the rest of Level 1, as well as a number For the most up to date information regarding the OnCourse of other terminals throughout the building and remotely through partnership with Follett, please visit https://www.bellarmine. the campus network. edu/oncourse/. Interlibrary loan services are provided so that students, staff and faculty may access materials that are unavailable locally. The library is a member of the Kentuckiana Metroversity consortium LIBRARY and the Federation of Kentucky Academic Libraries (FoKAL) The W. L. Lyons Brown Library stands as a visible symbol of the consortium and uses the OCLC national database for cataloging centrality of teaching and learning at Bellarmine University. The and interlibrary loan purposes. services and collection resources of the library support the curriculum and general information needs of the university community. Information Fluency In addition to housing the library collections and services, it also Information fluency for all students is an important focus of the contains the Thomas Merton Center, the Student Success Center, University. Through individual and collaborative efforts, the librar- the Office of Military and Veteran Student Services and the majority ians and staff actively promote information fluency, emphasizing of all technology operations. the ability to locate, access, evaluate, and use information. This The W. L. Lyons Brown Library is a teaching library. Librar- ability is essential for lifelong learning and is developed over time. ians work closely with faculty members to ensure that Bellarmine Bellarmine students participate in a general education curriculum students learn to appreciate the value of informed participation in that is designed to be strongly developmental and help students their communities. These collaborative efforts support the devel- cultivate and master abilities essential to a meaningful education. opment of students into lifelong learners. For more information, Many of these goals are achieved by connecting the student directly please call 502.272.8141. to the intellectual and technological resources available through the W. L. Lyons Brown Library.

37 Study Spaces Our advisors work with students to integrate their inter- Students enjoy a variety of environments in which to study, includ- ests, values, and academic and professional goals into this ing the Lansing Learning Commons, individual study carrels and journey. We assist students in considering all the different lounge chairs, as well as tables, ledge desks and a spacious reading major and minor options at Bellarmine and can recommend room. Level 2 of the library has been set aside as a “quiet floor”. The out-of-class opportunities (internships, learning abroad, library building also includes study locations offering networked student research, and much more). The Academic Advising desktop computers, and a wireless network which allows connec- Center advises first-year and some sophomore majors, and tion to the campus network and Internet for wireless device users. all first time to Bellarmine transfer students. Additionally, members of the Bellarmine community may borrow • BU100 First-Year Focus, a one-credit course required for laptops at the Circulation Desk for use in the library. all first- time, full-time, traditional-age first-year students that supports transition to college life Noise, Cell Phone and Service Animal Policy • Peer tutoring for many 100 and 200 level courses. It is very important that we maintain a quiet environment for those • Writing and multi-modal support at any level and stage who will be using the library for studying and research purposes. (course papers, research, capstone and creative projects, Level 2 of the library has been set aside as a “quiet study” floor for personal statements, and presentations). individuals. Patrons are asked to turn off or set on silent cell phones • Classroom presentations and workshops on topics pertaining when entering the library. As a courtesy to all, cell phones should to the development of study, time management, writing not be used in any study areas of the building. House phones are and presentation skills. available on all levels of the building for your convenience. The library • Testing Center for students with accommodations through staff asks for cooperation in maintaining a noise-free library and Disability Services and students who miss a test due to a adhering to the quiet floor and cell phone policies. These policies university sponsored event. are intended to enhance an atmosphere that is conducive to study • Academic Peer Coaching for all incoming students to sup- and research. Also, keeping with campus policy, no animals except port the transition to university academic life. service animals are allowed in the building. • Student Success Coaching for any student on academic probation and/or returning to classes from a period of Regular Library Hours Fall & Spring Semesters separation. The library is open seven days a week. Currently planned hours • Study Abroad and International Programs (SAIP) are listed below but are subject to change. Please check the library » Students must work with the SAIP office if they plan home page for all hours and exceptions. to partake in any form of credit bearing international Sunday ...... 11:00 a.m.-midnight studies/study abroad during their time at Bellarmine. Monday-Thursday...... 7:30 a.m.-midnight Not working with the Study Abroad and International Friday...... 7:30 a.m.-7:00 p.m. Programs office could result in transfer credit not be- Saturday ...... 11:00 a.m.-7:00 p.m. ing accepted by Bellarmine. » Students are not permitted to study abroad for their Reference Desk Hours Fall & Spring Semesters final semester at Bellarmine (they may be permitted Monday-Thursday...... 8:00 a.m.-10:00 p.m. to participate in a short-term winter or spring break Friday ...... 8:00 a.m.-7:00 p.m. program). Saturday ...... 11:00 a.m.-7:00 p.m. » Depending on the type of program, different GPA Sunday ...... 11:00 a.m.-7:00 p.m. requirements apply. • Pioneer Scholars, a community of first-generation students STUDENT SUCCESS CENTER who participate in various activities aimed at helping students successfully transition into college. Pioneer Scholars Located on Level B of the W.L. Lyons Brown Library, the guides first-generation students to be the first in their family Student Success Center (SSC) serves all students with various to graduate with a four-year degree. It includes a weekly, types of academic support and advising services. first-year mentoring program, first-generation celebrations SSC programs and services include: and acknowledgements, leadership development, academic • The Academic Advising Center located in the SSC supports success workshops, and more. students in taking ownership of their educational journey. • Learning Communities, an integrated, thematic learning experience for first-year students that includes peer and

38 faculty mentoring, common courses, and co-curricular Public computers are available across campus and most buildings activities within a community setting have computer labs or computer equipment available for students » Galileo: designed for students interested in the health to use. In addition, there is a wireless network across the campus professions and the Library is equipped with laptops that students may check » Compassio: created to engage students in social justice out for use in that facility. and community Each student is given a Microsoft 365 account allowing access » Terra: established for students interested in issues of to email, collaboration applications, productivity applications, sustainability and environmentalism and digital storage space in the Microsoft cloud. Instruction » Eureka: for students majoring in STEM programs on how to access these services is provided at many orientation » Explore: created for students who are interested in sessions as well as personally at the Technology Support Center. exploring their major and career path Software or other systems that are specific to a curriculum are » Valor: a community that supports first-year and transfer generally supported within the academic department. Active Duty, National Guard, Select Reserves, and Bellarmine recognizes that most students come to campus veteran students equipped with multiple computing devices. Students who engage Please contact the SSC at [email protected] or in learning from home or the workplace will need to access 502.272.7400 if you have questions about any of our programs university resources from off-campus via technology. Therefore, or services. the Information Technology department provides an on-campus infrastructure for connecting student-owned computing devices INTELLECTUAL PROPERTY to campus networks, remote-access capability for connecting to most campus resources from off-campus, and support services Students retain all rights and interest in their individual scholar- for students using personally-owned computers and devices. ship, research, creative work, and other traditional academic Students living in residence halls at Bellarmine University products, such as class projects or assignments associated with have access to a dedicated network through connections in full or partial completion of degree requirements except in their room or through a wireless network. Additionally, there situations where the work is defined as a “work for hire”, com- are computer labs located in residence halls for students to use. missioned, sponsored by an outside entity, and/or required the extraordinary use of University resources above and beyond Technology Support Center (TSC) those required with completion of an academic program. For The Technology Support Center is your one-stop shop for tech- more information on this policy, please refer to the University’s nology questions and issues. Assistance is provided in person (ap- intellectual property policy. The policy is published in Chapters pointments preferred), online, and over the telephone. The TSC 7 and 9 of the University Policies and Procedures Manual, found is located on Level A of the W.L. Lyons Brown Library and staff at https://catalog.bellarmine.edu. members are available to meet computing and technology needs, including user account information, email assistance, network TECHNOLOGY SERVICES storage, hardware assistance, Internet access, and general trouble- shooting. The TSC may be reached by phone at 502.272.8301 or Technology is an essential component of teaching and scholarship by email at [email protected]. and is one of the most critical tools in higher education today. Through an integration of technology, research, and teaching, I.D. Cards Bellarmine is able to provide a learning environment that en- All Bellarmine University students are required to have a courages open communication, collaboration, ethical standards, valid Bellarmine ID card. ID cards must be updated annually. community improvements, and life-long learning skills. University policy requires students to carry their ID card with Technology at Bellarmine is used to augment the classroom them at all times on campus and to submit their ID card to experience, broaden the research environment, enhance commu- any University official upon request. The ID card allows the nications and provide connectivity to needed systems. Bellarmine’s student free admittance to any University sporting event. The goal is to help students develop into practitioners of the subjects ID card is also needed for certain meal plans, admittance to all they study by making resources available which will enhance their student-sponsored events and activities, checking out books or abilities to think critically and make effective decisions. A major laptops from the Library, and to utilize the Sport, Recreation emphasis of Information Technology resources and services at & Fitness (SuRF) center. Bellarmine is to ensure that students have access to the most appropriate, accurate, and reliable technology throughout campus. 39 TSC Hours - Fall and Spring Semesters » Public computers in the Library are available when TSC is closed when the Library is closed. Please check the TSC the building is open website at https://www.bellarmine.edu/TSC/Hours_and_Lo- » There is a dedicated 24-Hour Study Room, which cation/ for current hours. is open even on the weekend overnights and houses several public computers Technical Literacy » Multiple locations throughout the Library contain both Helping students develop and/or maintain technical literacy is public computers and wired network ports important to Bellarmine; therefore, the University provides many » Computers in the Mac Lab are available when not be- resources as part of its effort to assist all Bellarmine students in ing used for classes becoming technically literate. Technical literacy is developed » Laptops, for use in the Library, are available for checkout in a variety of ways. For instance, students are required to at the Circulation Desk create papers electronically, conduct online searches for refer- • Centro Hall (Horrigan Hall/Treece Hall/McGowan ence material, utilize databases to find information for papers Hall) and use spreadsheet software for creating formal lab reports. » Public computers in Treece Hall are available when Bellarmine provides many technology resources to its students the building is open and the team at the Technology Support Center is available to » Lab computers in CNHH-015 and CNHH-017 are assist students with computer questions and technical problems. available daily when not being used for classes • George G. Brown Center, Clayton Hall Technology Spaces » Lab computers in the Mac Lab, GBCH-207, are available Bellarmine has been intentional about creating technical spaces for students when they are not being used for classes around campus for students to use technology. Bellarmine » The Media Lab space in this building is called the “Fish maintains multiple high-speed connections to the Internet. The Bowl” and it provides a host of media technology features campus is also outfitted with a solid wireless network blanket- focusing on Communication education ing most buildings on campus as well as many outdoor spaces. » A “One Button Studio” exists in this space to allow for There are also several networks provided over the wireless ease of recording in a variety of media system, allowing for simple access to the Internet or more se- • George G. Brown Center, Frazier Hall cure access to private resources. All classrooms across campus » Public computers in the Student Lounge are available contain technology intended to facilitate teaching and learning. when building is open At a minimum, classrooms have access to wireless networking • Miles Hall and there is a digital projection system in the space. There are » Public computers in Miles Hall Lounge are available more advanced classroom spaces on campus and the technology when building is open in those rooms is largely driven from program need. Noteworthy » Computers in MILE-312 are available when not being differentiations are mentioned in the specific buildings below. used for classes, but are intended for students in the • W.L. Lyons Brown Library – The W.L. Lyons Brown nursing programs Library has a welcoming, flexible space for studying. In an » Radiation Technology leverages an on campus VERT acknowledgement that students now carry into the building system which is a virtual environment of a radio- on their phones more information than the library could therapy treatment room; through 3D views and life ever hold, the Donna and Allan Lansing Learning Commons size visualizations, VERT offers an excellent platform replaced the shelves of reference books on the library’s first for supplying radiation therapy training to students, floor with comfortable furnishings that are easily adaptable nurses and multidisciplinary team members to a variety of uses by individuals or groups. The W.L. » Miles Hall hosts multiple Sim Labs where students are Lyons Brown Library is also equipped with hundreds of able to interact with patients in a simulated environ- Bellarmine network connections, high-capacity wireless ment delivered through technology networks, and public computers, all intended to allow • Pasteur Hall students various ways to access the Bellarmine network » Lab computers in PAST-002 and PAST-106 are avail- and online resources. The following computing resources able daily when not being used for classes, but are are available with the Library: mathematics-oriented

40 • Allen Hall additional questions or would like more information, please » A recent expansion of this building brought with it four contact the Office of Financial Aid at 502.272.7300. large new classrooms intended to instruct large numbers of students. These spaces were outfitted with state of How to apply: Students should complete the Free Application the art technology that allows for flexibility in how for Federal Student Aid (FAFSA) at fafsa.gov as soon as possible technology can be leveraged as part of the instruction after October 1 each year. A separate form is needed to apply for • Residence Halls summer aid. This application is available on the web at www. » Computer labs located in residence halls are intended bellarmine.edu/financialaid/summerterm or in the Office of for use by residential students and are open 24 hours Financial Aid by mid-February. » The Residence Halls each feature an exclusive network for gaming to enhance the gaming experience Satisfactory Academic Progress Policy (Undergraduate): Federal regulations require that all students who receive any Student-Owned Computers and Devices federal or state financial assistance make measurable academic Students are encouraged to bring their personal computers and progress toward a degree at Bellarmine University. Students approved devices to campus. Wireless network connectivity are strongly encouraged to review Bellarmine’s Satisfactory is provided in all Residence Halls. Student computers must Academic Progress Policy at www.bellarmine.edu/financialaid/ be equipped with Wireless Network capabilities in order to progressundergrad. connect. To connect to the University network, the following requirements must be met: Satisfactory Academic Progress Policy (Graduate): 1. Computers and devices must be configured to receive au- Federal regulations require that all students who receive any tomatic updates and have a Bellarmine approved anti-virus federal or state financial assistance make measurable academic software installed and active. progress toward a degree at Bellarmine University. Students 2. The student must promptly comply with any reasonable are strongly encouraged to review Bellarmine’s Satisfactory request to ensure the security and reliability of the campus Academic Progress Policy at https://www.bellarmine.edu/ network. This includes, but is not limited to, disconnecting financialaid/progressgraduate/. the device from the network or bringing the device to the TSC if requested. Doctor of Physical Therapy Students: Federal regulations require that all students who receive any federal or state financial The TSC will assist students in the configuration of their com- assistance make measurable academic progress toward a degree puters and devices to comply with these requirements. at Bellarmine University. Students are strongly encouraged to review Bellarmine’s Satisfactory Academic Progress Policy at http://www.bellarmine.edu/financialaid.

ACCOUNT INFORMATION Certificate Program Students: Federal regulations require that all students who receive any federal or state financial assistance make measurable academic progress toward a certificate FAMILY EDUCATIONAL RIGHTS at Bellarmine University. Students are strongly encouraged to & PRIVACY ACT (FERPA) review Bellarmine’s Satisfactory Academic Progress Policy at See the Online Catalog for more information: catalog.bellarmine.edu. https://www.bellarmine.edu/financialaid/progresscertificate/.

FINANCIAL AID TUITION PAYMENT What is available: The Office of Financial Aid administers all Payment due dates are listed in each semester class schedule. institutional, federal, and state financial assistance programs. Undergraduate students are expected to enter and begin making Assistance at Bellarmine may be awarded on the basis of academic payments on an installment plan by August 2, 2021; or pay in merit, achievement, distinction, academic discipline, program full the estimated amount due by August 2, 2021. of study, or demonstrated financial need. All students enrolled Graduate students are expected to pay in full by September at least half-time, as defined by the University, may be eligible 29, 2021, or enter into a payment arrangement that is described to benefit from one or more financial aid programs. If you have on the tuition contract. Students who do not pay their tuition and

41 fees or select a payment method by this deadline will be subject the monthly payment plan online each semester that they wish to interest charges. Questions should be directed to the Office to pay by monthly installments. Outstanding balances must be of Student Accounts at 502.272.8264 or studentaccounts@bel- paid in full before students will be allowed to register for any larmine.edu. Billing dates and refund policies are listed in each additional classes or receive official transcripts. semester’s Class Schedule and online at one.bellarmine.edu. Students will be asked to select a payment method by signing Federal Work-study Plan (WS) - Students receiving federal a tuition contract. The payment options are outlined below. work-study funds and electing to have their paycheck automatically deducted and applied to their tuition account must register Tuition Bill for this plan in the Office of Student Accounts by completing Student tuition bills will be uploaded to the student’s secure a Tuition & Payroll Authorization Form. To be eligible for this online account at one.bellarmine.edu. An email is sent to the interest-free plan, students must complete the Tuition & Payroll official Bellarmine University email address of the student Authorization Form to have the deduction applied to their ac- when the bill is available for viewing. Bellarmine University’s count. Any remaining balance that is not expected to be covered Office of Student Accounts does not mail tuition bills. In order by federal work-study must be paid in full by the published due for parents or other authorized users to receive the tuition bill date or enrolled in a monthly payment plan. Outstanding bal- and monthly statements, students must set them up with an ID ances must be paid in full before students will be allowed to and password by logging on to one.bellarmine.edu. The system register for any additional classes or receive official transcripts.. will send an email to the parent/authorized user with the login and password so that they may view and/or pay the tuition bill Government Assistance - If you are receiving an ROTC online at any time. Emails will also be generated to the parent’s scholarship, Veteran’s Administration benefits, or Vocational email address so that they will be advised when the statement Rehabilitation benefits, the student or the government agency is available online. must provide Bellarmine with appropriate documentation each semester. The portion of the student’s balance that is not covered Payment Options by government assistance must be paid in full by the published Payment in Full (PIF) - Students not enrolled for one of the due date. Outstanding balances must be paid in full before you deferred payment methods must pay in full by the published due will be allowed to register for any additional classes or receive date each semester. In order to avoid interest charges, payment official transcripts. must be received by the published due date. If the payment is not received on or before the due date, interest charges will Deferred Payment Plan (DEFR) - This payment method is be assessed at the rate of 1% monthly or 12% annually. Any only for those students who receive tuition reimbursement from amount not covered by federal work-study must be paid by the their employers and wish to defer the payment of their tuition published due date and the student must submit a Tuition & until 30 days after grades are posted online each semester. The Payroll Authorization Form to the Office of Student Accounts student must provide Bellarmine with appropriate documenta- by the published due date, electing to apply 100% of their work- tion from the employer each semester. There is a $50 fee per study earnings toward their student tuition account. Outstanding student per semester assessed to defer the payment of tuition. balances must be paid in full before students will be allowed to The portion of your balance not covered by your employer must register for any further classes or receive official transcripts. be paid in full by the published due date. If the account is not paid in full by the due date, interest charges are assessed in the Monthly Payment Plan (MPP) - Payment plans must be set amount of 1% monthly or 12% annually. Please contact your up each semester. With this “pay as you go” plan, the student employer’s Fringe Benefit Coordinator to find out the company pays an enrollment fee and students can divide tuition payments reimbursement policy. Outstanding balances must be paid in over 4-6 months per semester. This plan is interest-free as long full before you will be allowed to register for any additional as the plan is set up for the correct amount and paid as agreed. classes or receive official transcripts. Any amount not covered by the monthly payment plan must be paid by the published due date. Please contact the Office Corporate Reimbursement (CORP) - This plan is only of Student Accounts at [email protected] for for those students who have their tuition paid directly to the more information regarding the available plans. There is an University by their employers. This plan carries no interest enrollment fee of $40 for the payment plan and the minimum charges provided the tuition is paid in full within 30 days from contract amount is $1,000. Students must enroll themselves in

42 the date the grades are posted online each semester. The student Please see the Bellarmine University Catalog for policies must provide Bellarmine with appropriate documentation from and procedures on how to drop or withdraw from individual the employer each semester. The portion of your balance not classes or from the entire semester on a voluntary basis. https:// covered by corporate reimbursement must be paid in full by catalog.bellarmine.edu/2021-2022/undergraduate-academic- the published due date. If the account is not paid in full by the policies#Withdrawal_Policies due date, the account carries a 1% interest charge monthly or 12% annually. Please contact your employer’s Fringe Benefit Involuntary Withdrawals Coordinator to find out the company reimbursement policy. The Associate Dean of Students and/or their designee may re- Outstanding balances must be paid in full before you will be quire a student to involuntarily withdraw under the following allowed to register for any additional classes or receive official circumstances: when the conduct of any student poses a signifi- transcripts. cant risk to the health or safety of others in the community, and In order to qualify for the Deferred or Corporate payment that risk cannot be eliminated by a modification of policies, plans, you must provide a letter from your employer each semester practices or procedures or by the provision of auxiliary aids or stating their intention to pay or reimburse educational expenses. services. Upon evidence of such a potential risk, the student may be required to complete an assessment with a health care Methods of Payment professional in order to determine the degree to which the • The Office of Student Accounts accepts cash, checks, ca- student and/or their conduct, actions or statements may pose a shier’s checks and money orders significant risk to the community, and the nature, duration and • E-Checks are accepted online at one.bellarmine.edu with severity of the risk. At the assessment the student may be asked no additional fees (this requires a routing number and an to sign a release to allow the healthcare professional conducting account number) the assessment to communicate the findings to stakeholders in • Credit cards are only accepted online (VISA/MasterCard/ the campus community. The student’s parents/ guardians may Discover/American Express) – a fee of 2.75% is charged also be notified of the decision to require such an assessment, by CASHNet as appropriate. • Payment Plans are offered to equally divide tuition payments Before a decision is made to require involuntary withdrawal, over approximately 4-6 monthly payments per semester. a hearing will take place with the Associate Dean of Students or If you have any questions, please contact the Office of their designee and the student of concern. In a situation where Student Accounts at 502.272.8264 or studentaccounts@ safety is of immediate concern, the Associate Dean of Students bellarmine.edu. or their designee may take interim steps (including but not For all payment options above, the student agrees to reim- limited to suspending the student or restricting the student’s burse Bellarmine the fee of any collection agency, which may access to housing or programs) pending a final decision regard- be based on a percentage at a maximum of 33% of the debt, and ing the student; under such circumstances, the student will be all costs and expenses, including reasonable attorney’s fees, that given written notice of the interim action and the reasons for Bellarmine may incur in such collection efforts. such action, and will be given an initial opportunity to address Office hours are Monday-Friday 8:00 a.m. – 5:00 p.m. in writing the truth or accuracy of the reasons given for the Office hours are extended during tuition due date periods as action, with the hearing to be held later. published in the semester Class Schedule. Please contact the The student will be provided written notice of the hearing Office of Student Accounts for summer hours. A night deposi- at least three (3) days prior to the hearing. If the student fails to tory, located next to the Student Account window, is available appear or provide adequate prior notice of a reasonable excuse for payments after hours. You may mail payments to: Office of for not appearing, the hearing may proceed without the student. Student Accounts, Bellarmine University 2001 Newburg Road, During the hearing, the student will have the opportunity to Louisville, KY 40205. If you have any questions, please contact present information and include relevant witnesses. Private at- the Office of Student Accounts at 502.272.8264 or studentac- torneys and parents may not be present at the hearing. [email protected]. The Associate Dean of Students or designee will notify the student in writing of the decision within three (3) business days INVOLUNTARY WITHDRAWALS of the hearing. Students may appeal this decision to the Vice President for Student Affairs. In order to appeal, the student This policy outlines the process for students who are involun- must submit a written appeal to the Vice President for Student tarily withdrawn by the University. Affairs within three (3) business days, which must include the

43 specific grounds for the appeal, supporting arguments and 1. Date of withdrawal documentation, and any other relevant information the student 2. The refund policy established by the institution. wishes to have considered. The Vice President for Student Affairs shall review the information presented by the student and shall Institutional Financial Aid Refund Policy make the final decision as to whether or not the involuntary When a student has Institutional Financial Aid from Bellarm- withdrawal is upheld within five (5) business days of receiving ine University and completely withdraws during the time that the written appeal from the student. a tuition refund is due, students are eligible to keep the same In considering whether an involuntary withdrawal is required, percentage of Institutional Financial Aid that they are charged an individualized and objective assessment will be undertaken for tuition. The remaining aid is refunded to the financial aid to determine: 1) the nature, duration and severity of the risk; 2) programs. the probability that injury will occur; and 3) whether reasonable modifications of policies, practices or procedures can mitigate Tuition Refund Policy the risk. The decision will be based on a reasonable medical Schedules differ for a complete withdrawal from the University judgment, relying on the most current medical knowledge or versus dropping and adding individual classes. Fees are not the best available objective evidence. refundable after the start of the semester/first day of class. For This Involuntary Withdrawal Policy shall be applied to all questions, contact the Office of Student Accounts at studentac- students who engage in behavior or conduct which poses a [email protected] significant threat to the health or safety of others, regardless of whether the student has a disability or is perceived as having Complete withdrawal from the University a disability. • 100% tuition and fees prior to the first day of class each semester as published in the Course Schedule Conditions for Re-enrollment after Involuntary • 80% tuition refund during the first five days of the semester Withdrawal • 50% tuition refund beginning on the sixth day of the se- Because involuntary withdrawal applies to cases in which there mester through the sixth week of the semester is a concern about the health or safety of others in the com- • 0% tuition refund after the sixth week of the semester munity, the Associate Dean of Students and/or their designee may require a student to provide evidence that their conduct Refer to the Course Schedule or Student Accounts webpage at no longer poses a significant risk to the health or safety of oth- one.bellarmine.edu for the published refund dates for the cur- ers in the community. This may include requiring a student to rent semester. Refunds for alternative class schedules will be be evaluated or re-evaluated by a health care or mental health prorated. The schedule above does not apply to summer courses. professional. A student seeking readmission must submit to the Associate Dean of Students a written request for readmission Adjusting classes within the University (drop/add) and any requested documentation from health care or mental • Individual classes can be added and dropped through the health provider(s) indicating the readiness to return. first five days of the semester with a full refund of tuition The student may be asked to meet with the University Coun- and fees seling Center and/or Health Services prior to approval. Once • Students may change from full-time to part-time status approved for readmission by the Associate Dean of Students and/ with full tuition refund through the fifth day of class of or their designee, the student must reapply with the University each semester Admissions Office. • There is a 50% tuition refund through the sixth week of the semester. Information provided above can be found in ADJUSTMENTS & REFUNDS the Course Schedule or the Office of Student Accounts webpage each year. Refunds for alternative class schedules OF TUITION will be prorated. The schedule above does not apply to Students who withdraw from any or all of the courses that they summer courses. had registered to take may be entitled to an adjustment of the amount of tuition charged according to the refund schedule MISCELLANEOUS BILLING POLICIES published in that semester’s Class Schedule. The amount of the reduction is contingent on the following factors: Veterans Benefits Students who wish to use Veterans’ Benefits while attending Bel-

44 larmine University are supported by the Bellarmine University the production of evidence showing the name has been officially Office of Military & Veteran Services, located in the Library, changed. A certified copy of a court order, a marriage certifi- Rm BL209. You may contact Lindsay Gargotto at lgargotto@ cate, or a dissolution decree reflecting the new name in full are bellarmine.edu or 502.272.7027 with any questions. examples of the evidence required to support an official name change. Minor changes in name can be made without a court Overload & Approval Policy order at the discretion of the Registrar (for example, spelling Students wishing to pursue a credit overload must obtain approval corrections or revisions). In these instances the student must using the Credit Overload Form, available at the Registrar’s provide documentation such as current driver’s license with Office website. A full-time student at Bellarmine University is photo, Social Security card, or resident alien card. Name changes considered to be enrolled in 12-19 credit hours during a semester. may be submitted online at the Registrar’s Office website. Additional tuition charges and course fees may apply to students exceeding 19 credit hours. Please contact the Office of Student Chosen Name Changes Accounts to inquire about additional charges. To encourage a more inclusive and welcoming campus, community members have the option to use a chosen name on Audit Policy campus whenever possible. The name will appear wherever a The University will charge $1,000 per class that is audited by legal name is not necessary. the student. Students will submit their requests for registration A student wishing to use a chosen name may do so by visit- to the Registrar’s Office. ing the self-service page in One.Bellarmine.edu. After clicking on self-service, click the displayed username in the upper right Locked Rates hand corner of the page. A drop down menu will appear, click Certain programs may offer locked in tuition rates. These on user profile, and under personal identity details click the programs allow students to pay the tuition rate in effect at the pencil to edit. Be sure to click save after entering information. time they begin the program until graduation, so long as the The chosen name must be reasonable and may not be used to student maintains current enrollment in the program. Current misrepresent the individual. enrollment is defined as breaks no greater than two consecutive Use of the legal name will continue to be required for certain semesters (summer, fall or spring). documents, including but not limited to, payroll records, billing records, financial aid documents, transcripts, medical records, Graduation and federal immigrations documents. Students will need to visit Students are subject to an additional graduation fee and are the TSC help desk to get a new ID that reflects the chosen name. charged this fee during their last semester before graduation. Students may contact the Registrar’s Office at registrar@ This is a mandatory fee that covers additional costs associated bellarmine.edu or 502.272.8133 for questions about updat- with graduation including, but not limited to, the manufacturing chosen name in self-service. For information about other ing of the diploma and the diploma case, the Graduation Fair, policies related to gender identity, please see the Identity-Based Senior Week activities, and the commencement ceremony. This Resources and Policies section in the Student Handbook (p. 25). fee is assessed regardless of the student’s decision to participate in the activities related to graduation. POLICIES ADDRESS & NAME CHANGES Students wishing to update or change their address with the NON-ACADEMIC POLICIES University may do so by logging into the Self-Service tab on One.Bellarmine. Once there, students can access their contact The Bellarmine Community acknowledges the existence of both information on the top right corner and request this change rights and responsibilities of each student. The administration, within “user profile.” Any questions regarding this process faculty, and student leadership are committed to personal and should be directed to the Registrar’s Office. academic excellence. Student community members are individually and collectively responsible for their behavior and fully Legal Name Changes accountable for their actions both on and off campus. A legal name change on institutional records may be made upon

45 Any student, faculty, or professional staff member may The following are the posting regulations: submit a report against any person believed to be in violation of any University regulation or policy. All charges are to be filed General Publicity and Promotional Materials with the Associate Dean of Students (502.272.7150) and the • Publicity materials must be in alignment with Bellarmine’s Office of Public Safety. Marketing and Communication guidelines, which requires additional approval for designs which utilize brands or logos ROOM RESERVATION REQUESTS affiliated with Bellarmine University or Bellarmine Athlet- Registered Student Organizations (RSOs) can request space ics. The Student Activities Center will submit these designs for meetings and events through the Student Activities Center for approval on your behalf, but please note this approval via Engage or call 502.272.7725. To rent a space for a personal process may add a few days to your ordering timeline. special event, meeting, etc., contact the Office of Special Events For student organizations, your proposed design should at 502.272.8406. be uploaded into Engage via the purchase request form in your organization’s portal. • Publicity materials for recognized student organization OUTDOOR ACTIVITIES ON CAMPUS events will not be approved until an event registration form Due to risk of physical harm to others and University property, is completed in Engage. throwing/hitting such items as Frisbees, snowballs, footballs, • Posters and notices must clearly state the official name of practicing with athletic equipment and softballs/baseballs are the sponsoring organization or department. only permitted in the play fields located on Newburg Road, • Advertising which explicitly or implicitly suggests or in- the grassy areas beside Anniversary Hall, or in the University dicates alcohol will be available at an event is prohibited. Quad. Such activities are not permitted near academic buildings • Chalk writing/drawing is permitted, but must be approved where a building or person may be hit or physically harmed by by the Student Activities Center at least 2 weeks in advance. the activity, or in the parking lots, where a person or car may Chalking is permitted on sidewalks only (not on walls, be harmed. Sledding and skateboarding are not allowed on buildings, etc.) in order to advertise an approved event. any campus property at any time. Motorized scooters are not The chalking must be removed prior to noon on the day permitted on pedestrian walkways (which includes the quad) following the event. or on grassed areas. Any outside activities that utilize amplified • Hanging banners and large signs are only allowed in cer- sound or stadium lights must end by 10 p.m. Sunday-Thursday tain locations on campus. Contact the Student Activities and by 11 p.m. on Friday and Saturday. Center for approval and to arrange the hanging of your banner on campus. STUDENT TRAVEL AND • Displays and materials that have been approved by the Stu- TRANSPORTATION POLICY dent Activities Center may remain up for a maximum of 24 hours, unless otherwise authorized. Failure to remove University related or sponsored meetings/events/conferences/ materials may result in items being discarded. club sports travel to, and participation in, such events must be registered through Engage and approved by the Student Activi- Bulletin Boards and Postings ties Center. Departmental bulletin boards are the responsibility of those University Departments. Permission to post on these boards EVENT PROMOTION AND POSTING is granted by those individual departments. Classroom bulletin POLICY boards are to be monitored and maintained by the appropriate The publicizing of events or programs is a necessary part of faculty and deans of those individual classrooms. Postings in ensuring the success of functions. The University has designated the Residence Halls must be stamped by the Student Activities areas in all buildings for groups and organizations to post these Center and will then be submitted for approval and posted by notices. Announcements of general interest to the student Residence Life. All other posters and signs must be approved body of the University by Registered Student Organizations, by the Student Activities Center. academic units, or University departments are the only type • All approved postings will be stamped and will include an of materials permitted. Advertisement or solicitation materials expiration date. All flyers posted without stamped approval related to political party affiliation are prohibited on campus. will be removed and discarded. The only exception is SGA campaign flyers.

46 • All postings will expire within two weeks unless special Guidelines for Social Activism: permission is granted by the Student Activities Center. • All protests and demonstrations should be non-violent and • Bulletin board postings should be hung with tacks; p made reflect the Community Standards and University mission with tape or staplers will be removed and discarded. and values. • No postings can be made on doors or windows. Postings • Only members of the University community may organize on walls must use painter’s tape. Flyers or notices may not or lead a protest or demonstration on campus. be placed on vehicles parked on campus. • Any group wishing to participate in a protest or demonstra- • All poster content and graphics should be in alignment with tion on the Bellarmine campus that is not affiliated with University guidelines and values. Bellarmine University must be sponsored by a Bellarmine • Only one of each poster or flyer per bulletin board is al- student group, faculty or staff member. lowed, and postings are not to be hung over other postings. • Protests and demonstrations must respect and preserve • All postings on electronic media must abide by the Tech- University property, facility cleanliness and appearance, nology Policy. and structural integrity. Any postings in violation of these rules will be removed and • Protests and demonstrations must adhere to building open- discarded. Repeated violations may include disciplinary action ing and closing times. or suspension of privileges. Any questions regarding general • Continued occupation of buildings, structures, or premises posting should be directed to the Student Activities Center at is prohibited. 502.272.7725. • The organizing or sponsoring party must be present during the protest or demonstration. RAFFLES & OTHER CHARITABLE • All associated materials should be removed immediately following the protest or demonstration. Bellarmine prohibits GAMING ACTIVITIES unauthorized use or possession of firearms or dangerous Bellarmine doesn not have a Charitable Gaming License, meaning weapons, fireworks, or incendiary, dangerous, or noxious students, student organizations, academic units, and University devices or materials, including torches or setting a fire. departments may not host raffles, 50/50’s, or other games of • Student Affairs staff members, and/or Public Safety person- chance. If an organization chooses to participate in a charitable nel, may be present during student protests and demonstra- gaming activity, they may face suspension from holding events tions to provide support for students involved. on campus for up to one year. • The sponsoring of events by any University student, faculty or staff organization is not to be construed as an endorse- ment by the University or by the sponsoring group. PROTEST & DEMONSTRATION • Participants should adhere to CDC, state, and University GUIDELINES guidelines regarding public health issues. One of Bellarmine University’s greatest mentors, Thomas • In instances of a counter protest or demonstration, the Merton, taught that contemplation would send us toward action University will work with the organizing party to accom- for the good of the world, especially for those on the margins modate a separate yet comparable space. whose voices are often unheard. Inspired by this concept of faith • The University reserves the right to enforce time, place, moving communities toward action for the common good, the and manner restrictions, including but not limited to: » University is an ideal gathering place for peaceful demonstrations, Time: amplified sound is limited to certain hours » which call attention to injustice. Such assembly calls us Place: posting of information in University buildings to question, to study, and to learn so that we might participate and grounds is limited to designated areas » in changing the world for good. This policy statement provides Manner: distribution of literature may not block the direction to those who wish to organize such assemblies. ingress and egress of University venues

For the purposes of this policy: Process for planning a protest or demonstration: • A protest or demonstration is defined as: A public To assist in making your protest or demonstration safe and meeting, march, or action where viewpoints, disapproval, successful, organizers should follow the outlined steps below: or objections are expressed.

47 • Request to reserve space (including the Quad) by submit- activity or situation whether physical, mental, emotional, or ting a Protest and Demonstration form on Engage. This form psychological, which subjects a person or group of persons, vol- should be submitted in as much time as possible before the event is untarily or involuntarily, to abuse, mistreatment, degradation, scheduled to occur. humiliation, harassment, embarrassment, or intimidation, or • Consult the Student Activities Center to discuss event which in any fashion compromises their inherent human dignity. logistics and safety. Acts of hazing committed under the guise of tradition, unity development, or unofficially encouraged by group pressures are Enforcement of policies: unacceptable. Bellarmine University insists on the complete Bellarmine University will not allow behavior or conduct on its and total elimination of any activity, which either is or closely premises to interrupt the function of the University. Persons resembles hazing. engaging in disruptive or obstructive behavior or unauthorized Acts of hazing are often based on non-constructive rela- interruption that violates the student code of conduct, above tional power differentials. This type of human interaction is not guidelines, or creates a hostile environment* will be subject conducive to the mission of this University, nor does it protect to the conduct process as outlined in the Student Handbook. human dignity. At Bellarmine, respect for the personal dignity *A hostile environment is one that unreasonable interferes and equality of each student, faculty, and staff member is of with, limits, or effectively denies an individual’s educational or preeminent importance. employment access, benefits, or opportunities. This discrimi- If, at any time, the individuals have questions regarding natory effect results from harassing verbal, written, graphic, activities they have planned, it is their responsibility to check or physical conduct that is severe or pervasive and objectively with the Assistant Director of Student Activities for guidance offensive. regarding the content of the activity. The Assistant Director of Bellarmine University will not tolerate any act of unlawful Student Activities can help make the determination as to whether discrimination based on age, gender (including pregnancy related the activity includes hazing content. It is the responsibility of conditions), sexual orientation, race, disability (whether actual or all group members to be vigilant in their examination of their perceived by others), color, religion, and national/ethnic origin, actions with regard to other group members or individuals. military status or military obligations, genetic information, or All organizations are responsible for the actions of their group any act of employment or educational retaliation against any members. Organizations can also receive sanctions as part of person who has made a complaint about such discrimination. the conduct process. This proactive stance regarding hazing is For additional information or questions, contact the Student essential to maintaining a hazing-free environment for students, Activities Center, at [email protected] or 502.272.7725. staff, and faculty. Hazing activities are defined as any activity with a direct or HAZING POLICY – STUDENT implied threat of physical, psychological, or emotional harm or any conduct or activity that would be a violation under the ORGANIZATIONS Bellarmine University Code of Conduct. Hazing includes forced 1. Definition or excessive consumption of Alcohol or other substances. The University hazing policy follows as a fuller interpretation of statements regarding hazing in the Bellarmine University Code 2. Requirement for Selective Membership Organizations of Conduct, #12. Each “Selective Membership Organization” In order to better facilitate a hazing-free environment, Selec- or “Non-Selective Membership Organization,” by its affiliation tive Membership Organizations must follow this requirement: with and/or chartering upon the Bellarmine campus, assures There shall be no activities during new member education, the University community that it will strictly abide by this basic except constructive, educational, and inspirational programs commitment to human decency. that attempt to increase the person’s knowledge of the organi- Bellarmine University views any form of hazing, whether zation and the person’s self-worth or programs which result in on or off campus, as contrary to the community standards and materially better members, better public relations, and increased obligations as stated in the Student Handbook. In accordance prestige of the organization. These activities must be carried on with North-American Interfraternity Conference (NIC), Na- in a dignified manner and must show proper respect for another tional Panhellenic Conference (NPC), National Pan-Hellenic person as an equal. Council (NPHC), and other national affiliations, Bellarmine defines hazing as any intentional, negligent or reckless action,

48 3. Responsibility Revised Statutes; providing alcoholic beverages to individuals It is the responsibility of all individuals to report any instances under twenty-one (21) years of age; possession or use of alco- of hazing of which they become aware to the Associate Dean holic beverages by individuals under twenty-one (21) years of of Students Office either in person, by email, or through the age; and unauthorized possession of an open container of an Student Report Concern, found at https://tinyurl.com/Bellar- alcoholic beverage, public intoxication; unauthorized distribu- mineConcernReport. All reports will be investigated. Groups tion of alcoholic beverages or possession of alcoholic beverages and individuals can be charged with and sanctioned under the for purposes of illegal distribution on Bellarmine University Bellarmine University Code of Conduct for hazing. premises or at Bellarmine University sponsored activities. This policy and the related procedures outline the University’s MEDICAL AMNESTY POLICY responsibilities and the responsibilities of those who work, study, When a student’s health or safety are in jeopardy due to alco- or congregate at the University. This policy applies to students hol consumption or drug use, immediate medical attention in all academic-related activities and environments on and off should be sought by calling 911 or the Office of Public Safety at campus. Care has been taken to outline these responsibilities, 502.272.7777. Student welfare is a primary concern of Bellarm- to allow each member and guest of Bellarmine University to ine University. The medical amnesty policy is in place in order assume the respective responsibilities attendant to their status to promote the health and safety of all Bellarmine University with Bellarmine University. students, especially in situations involving medical risk from alcohol poisoning, drug overdose, and/or physical injury. Any Risks Associated with Alcohol and Drug Use student who calls 911, the Office of Public Safety, or another All substance use poses some degree of health risk. The level campus resource seeking medical assistance for themselves or of risk is dependent on the type of substance, frequency, and another student needing emergency attention may not be cited amount used; interactions with other medications/substances, for an offense under the student Code of Conduct. Bellarmine and individual risk factors including family history, previous University may not pursue conduct processes for the student need- substance abuse history, and health conditions (e.g. depression, ing the medical attention and the student calling for assistance. pregnancy, diabetes, heart disease). For more information about In lieu of participating in the conduct process the student(s) alcohol and drugs and/or to take a free alcohol abuse screening, involved in the situation will be required to complete an educa- please visit https://tinyurl.com/BellarmineRecovery. tional program and may need to meet with University personnel. Parental notification may also be issued. Repeated incidents Counseling and Treatment Resources involving the same individual may result in a more escalated • Bellarmine University Health Services response on the part of the University. 502.272.8493 or www.bellarmine.edu/studentaffairs/ Bellarmine University’s medical amnesty policy does not healthservices prevent conduct action for alleged violations of the Code of • Bellarmine University Counseling Center Conduct unrelated to the alcohol and/or drug policies that 502.272.8480 or www.bellarmine.edu/studentaffairs/ may occur during an incident. This policy also has no bearing counselingcenter on actions by outside law enforcement or emergency manage- • Alcoholics Anonymous ment personnel. 502.582.1849 or www.louisvilleaa.org • Jefferson Alcohol & Drug Abuse Center POLICY ON ALCOHOL 502.583.3951 or centerstoneky.org/jadac Preamble Alcoholic Beverage Policy The use and especially the abuse of alcohol can pose a serious The following information and guidelines apply to all Bellarmine threat both to the full development of the individual person University students, friends, and guests attending events spon- and the educational environment, which includes not only the sored by the University. They have been established to provide campus community but the neighborhood and surrounding for the growth of the individuals as persons and to provide for community. Federal regulations (Federal Drug Free Schools and the preservation and enhancement of the environment and Communities Amendments of 1989) require notification of the communities within which this growth occurs. following: unauthorized distribution, possession, or use of any Those who engage in substance abuse may be referred to controlled substance or illegal drug as defined by the Kentucky appropriate internal and external assistance programs. The

49 University provides counseling and referral services to students The penalties for violating the above laws and ordinance through the Counseling Center. Information on this program are severe. Moreover, individuals may face severe financial can be picked up in the Counseling Center, 502.272.8480. consequences from a civil lawsuit arising out of the use or misuse of alcohol. State and City Laws Members of the University community are expected to be aware UNIVERSITY REGULATIONS of and obey state and municipal laws or ordinances regulating GOVERNING THE USE OF ALCOHOL the use, possession or sale of alcoholic beverages. Alcohol con- centration of or above 0.08 is the definition of intoxication in The following regulations govern the use of alcohol on the Bel- the State of Kentucky. larmine University campus: Students who are cited for violations of such laws or ordi- 1. The use or possession of alcoholic beverages is allowed at nances by state or municipal authorities also may face University on-campus and off-campus student sponsored events or at disciplinary proceedings and/or be required to pursue counsel- University-sponsored activities for students when approved ing or treatment as a condition of continued enrollment at the by the Student Activities Center. A student-sponsored event University. The laws of the Commonwealth of Kentucky are includes, but is not limited to, private parties and events at applicable to every person on the Bellarmine University campus, which University or student organization funds or resources regardless of their state or country of origin. are used, and informal gatherings that could be perceived or The following are important Kentucky and City of Louisville construed to be an official event of an organization, team, laws or ordinances: or other affinity group. This policy applies, therefore, to all 1. It is illegal for any person under twenty-one (21) years of out-of-state travel or travel abroad, regardless of the alcohol age to attempt to purchase, consume, possess or transport policies/laws that exist elsewhere. any alcoholic beverages. 2. Intoxication and/or alcohol abuse shall not be permissible 2. It is illegal for any person under twenty-one (21) years as an excuse for unlawful behavior or misconduct. Public of age to knowingly and falsely present themselves to be drunkenness, as commonly defined by slurred speech, erratic twenty-one (21) years of age for the purpose of procuring behavior and physical coordination difficulties, is prohibited. any intoxicating beverage. In addition, disorderly conduct, property destruction, intimi- 3. It is illegal for any person to represent to a dealer or any dation, verbal abuse or harassment, or other infringements other person that a minor is over twenty-one (21) years of of the rights of others as a result of alcohol use is prohibited. age for the purpose of inducing the dealer or other person 3. Alcoholic beverages of any kind are prohibited at University- to serve alcoholic beverages to that minor. sponsored athletic events on and off campus. Such beverages 4. It is illegal for any person to request anyone over twenty-one may be served to adult groups (guests of the University) (21) years of age to purchase or offer to purchase any alcoholic within the controlled environment of the Booster Room or beverage from a licensed dealer for a minor. one of the rooms provided for entertaining guests. 5. It is illegal for any person to sell, furnish or give away any 4. No driver shall consume alcoholic beverages in any University alcoholic beverage to a person under twenty-one (21) years vehicle or in a University sponsored vehicle. State law proof age or to any person who is visibly intoxicated. hibits alcohol consumption in any vehicle on public highways. 6. It is illegal to operate or control a motor vehicle while under the influence of alcohol. Alcohol Policy Violations and Sanctions 7. It is illegal for any person, whether or not a minor, to sell Each violation of the University Alcohol Policy will be reviewed alcoholic beverages without a license. according to the University’s Code of Conduct. The following 8. It is illegal for any person to induce anyone under twenty-one sanction per alcohol policy offense will be used as guidelines (21) years of age to commit any of the above criminal acts. and are not requirements. The sequence of sanctions below may not be followed for more severe policy violations (e.g. excessive A City of Louisville ordinance prohibits the consumption amounts of alcohol). Failure to meet the terms of any sanction of alcoholic beverages and the possession of open containers in the allotted time period will result in further disciplinary of alcoholic beverages in public streets, sidewalks, highways, action, including additional sanctions and/or fines. buildings, lanes, parking lots, recreation or park areas or other public property within the City of Louisville. First offense - Warning and completion of AlcoholEDU for Sanctions within time frame allotted by Hearing Officer, Sub-

50 stance Education Fund Fine of $100. While Bellarmine Univer- Education Requirement sity provides students educational resources and opportunities The education requirement pertains to those RSOs that plan to to change their behavior on their own, the Associate Dean of serve or consume alcohol at any student event both on and off Students or their designee may choose to notify parents/guard- campus. The executive board of an organization that wishes to ians*, depending upon the severity of the offense. sponsor an event where alcohol will be served must complete an educational program focused on harm reduction, under- Second offense - Substance Education Fund fine of $150 and standing liability, and the necessary logistics for sponsoring the Parental Notification* event prior to the event being approved. The President of the RSO and/or the Advisor must sign an Acknowledgement and Third offense - University Probation and Parental Notification* Review Statement indicating that Alcohol Guidelines have been reviewed with their membership. If a group does not meet the Fourth offense - University Suspension education requirement and documentation is not submitted at Additional sanctions may be assigned as deemed necessary least two weeks prior to the event, no further events involving by the appropriate student conduct body. Additional sanctions alcohol will be scheduled until the education requirement is met. may include, but are not limited to, assignment of community service hours, residence hall probations, educational sanctions, Event Notifications and Guidelines restitution, etc. All RSOs must send appropriate prior notification to the Stu- dent Activities Center regarding events where alcohol will be *In accordance with the Family Educational Rights and Privacy Act, served or consumed. The Event Request Form can be found which is part of the Higher Education Act, the University has a right to on Engage. This form must indicate anticipated attendance at notify parents/legal guardians if a student under the age of 21 violated the event and what safety and security measures will be taken. an alcohol or drug policy or is accused of a violent crime. Bellarmine The Event Request Form must be submitted a minimum of University may inform parents/legal guardians of students who have four weeks in advance of the event. Events may be cancelled or received the sanction of University of Residence Hall Probation or higher. alcohol will not be permitted if notification is not given. Event Request Forms must be approved by at least one advisor. At ALCOHOL POLICY FOR STUDENT least one advisor or University staff member must be present for the entire length of the event. EVENTS Any organization holding an event where alcohol is served The following information and guidelines apply to all Bellar- must have their promotional materials approved through the mine University students, friends and guests attending events Student Activities Center. The promotional materials for the sponsored by student organizations registered with the Student event cannot contain beverage prices or contain phrases such as Activities Center. “all you can drink”, “drink specials”, etc. and should not empha- size or promote the consumption of alcohol as being a focus of Legal and Responsible Use of Alcohol for Registered the event. In accordance with the laws of the Commonwealth, Students, Organizations and Special Student Events no one under the age of 18 is allowed at an event where alcohol Students, Organizations and Special Student Events The right is furnished unless a Bellarmine ID is presented. to acquire, possess, and consume alcoholic beverages is limited Student groups, organizations, or clubs which sponsor an by state laws that establish minimum drinking ages, drinking event where alcohol is sold/served may not use University funds and driving laws, and public intoxication laws. The possession, including Student Budget funds (SBF) to purchase or provide by sale, use or consumption of alcoholic beverages, while on or off any means alcoholic beverages for the event. SBF may be used campus or during an RSO sponsored event must be in compliance for the payment of security, off-duty law enforcement, and / with all applicable laws of the state, province, county, city, and or medical services required to be at the event. institution. Bellarmine University has also established policies Alcohol served at the event is limited to beverages which do on alcohol use on campus and off campus by student groups. It not exceed 15% ABV. Alcohol at the event must be served by a is incumbent on students, faculty, and staff to become knowl- third party vendor. The third party vendor will be responsible edgeable regarding these policies for planning programs and for confirming the identification and age of individuals prior to events for a department or organization, including Registered serving. Drinks will be served to individuals at the discretion of Student Organizations (RSOs). the third party vendor; however, the University staff member

51 and / or advisor on site reserve the right to refuse service to Security officials at their event. Contact the Student Activities anyone that is visibly intoxicated. Event participants may not Center for a list of approved security officials. The sponsoring serve themselves or others alcoholic beverages. The third party RSO is responsible for payment of all Security officers. There vendor must utilize trained bartenders for all events that are must be one security officer for every 100 persons in attendance. held in licensed facilities and/or that require a one-day license. The advisor of the RSO and an officer or event chair is to meet All bartenders must be certified by programs such as T.I.P.S., with the security agency for the event at least 30 minutes prior Servsafe, or other alcohol server programs. to the event to outline specific security needs and expectations RSOs must submit documentation to the Student Activi- of the event. Security must remain at the event until all parties ties Center from the third party vendor verifying that their have been dispersed. The sponsoring RSO must report any staff has been certified through one of those programs. This incidents to the Director of Student Activities. documentation must be submitted at least two weeks prior to the event. The bartender and the university staff member/ Responsibility and Liability advisor on site reserves the right to refuse service to anyone Bellarmine University assumes no liability for students who are that is visibly intoxicated and/ or under the influence of illegal negligent in upholding the above policies and procedures. RSO substances. The sponsoring organization must ensure that the leaders and members should educate themselves about potential serving of alcoholic beverages ceases at least one hour before legal liability and consequences regarding alcohol consumption the scheduled end of the event. and accidents resulting in personal injury or death. Each indi- A reasonable amount of free non-alcoholic beverages and vidual is responsible for their personal behavior and may be held accessible food must be made available to event attendees by accountable under the Bellarmine University Code of Student the organization. Those attending events on or off-campus Conduct. RSO officers and members who fail to adhere to the are prohibited from taking alcohol to or from the designated policies listed are subject to the University Conduct Process. location/area of the event and those having their own containers are prohibited from entering an event with the container. Checklist for RSO events that are providing Alcoholic A reasonable number of non-drinkers as determined by the Beverages: Student Activities Center from the sponsoring organization 1. Have the proper campus officials been notified? Have you must be designated to serve as monitors for the event. Monitors submitted an event request form through Engage? patrol events and assist with making sure no one under the age 2. Will any state laws or city ordinances be violated? If the of 21 is consuming alcoholic beverages; monitors also make answer is yes you should rearrange your plans to follow sure non-alcoholic beverages and food are readily available, and University, state laws and/or city ordinances. assist in obtaining a safe ride home for intoxicated individuals. 3. Has your organization satisfied the education requirement. The sponsoring organization is strongly encouraged to provide 4. Has documentation been submitted to the SAC verifying that a means of transportation to and from the event for those indi- the third party vendor is certified through T.I.P.S., Servsafe viduals who are intoxicated. or another reputable alcohol server program? Any person entering an event with the purpose of consuming 5. How will the organization/group officers maintain control or purchasing alcoholic beverages must provide a valid driver’s over the function? Has security been acquired? license or other photo ID issued by a governmental agency stating 6. What alternative beverages and food are to be provided? that they are of age. The sponsoring organization must provide Who is responsible for this? at least one Security officer on site to confirm the identifica- 7. Do you have a means of transportation available to and from tion and age of those wishing to consume alcohol. Bellarmine the event to assist intoxicated individuals? University identification cards are not acceptable as proof of If you have any questions you can contact the Student Activi- age. Wristbands will be applied immediately after proof of age ties Center at 502.272.7725. is determined. The third party vendor will be responsible for ensuring that only individuals with the appropriate wristband Bellarmine University Tailgating Policy for On-Campus will be furnished with a drink and individuals consuming alcohol Home Athletic Events are not intoxicated. The Bellarmine University tailgating guidelines promote safety, enhance positive campus culture and contribute to the athletic Security Guidelines of Public Safety spectator experience. Sponsoring organizations must make arrangements to have • Individuals/students visiting campus/attending events at Bellarmine University should conduct themselves in a man-

52 ner respectful of the nature and character of the University also prohibited. mission. Individuals acting in a disruptive or disrespectful • Drinking games and other activities which encourage rapid manner may be asked to leave the premises by local police consumption of alcohol are not permitted. or University officials. • Tailgate activities must only occur in vehicle parking spaces • All events must be in compliance with the Bellarmine and cannot impede traffic flow in the parking lot. University Policy on Alcohol. Individuals under the age of • All food and beverage must remain in your tailgate area 21 are prohibited from consuming alcohol and participants and cannot be brought into any venues. must abide by state and local laws and ordinances. • Tailgates should start no earlier than 3 hours before the ILLEGAL DRUG USE POLICY game, and should cease prior to game time. Postgame tailgating is prohibited. Bellarmine does not allow the use of illegal substances. Because • Alcohol is restricted to beverages less than or equal to 15% the use of illegal drugs is dangerous to the well-being of indi- ABV. Common sources of alcohol (i.e. kegs, punch, etc), vidual users, and to the goals of this educational community, hard liquor and high proof spirits, and glass containers are the following regulations are in effect. Students involved in the also prohibited. manufacture, sale, offering to sell, delivery, use or possession • Drinking games and other activities which encourage rapid of a controlled substance or paraphernalia will be referred to consumption of alcohol are not permitted. the student conduct process. Additionally the misuse/abuse of • Tents (10 x 10 or smaller) are allowed, but tent stakes are legal substances may also be considered a violation of student not allowed. conduct if deemed to be a significant risk to the well-being of • Please clean up and recycle before exiting the tailgate areas. the individual or others. Such conduct may entail probation, The area must be returned to the same condition it was educational sanctions, BASICS, fine, suspension or expulsion when you arrived. from the University and/or a requirement that the student enroll • No outside beverages or food may be brought into any and actively participate in a drug counseling and rehabilitation university facility including athletic venues. program as a condition of continued enrollment or readmis- • Tailgating must occur only in designated tailgating area(s) sion. The University reserves the right to evict a residential on campus. Questions should be directed to sac@bellar- student involved in any of the above-mentioned behaviors from mine.edu. its residence halls at any time during the academic year. These regulations are not substitutes for criminal sanctions provided for by state and federal statutes. Bellarmine University Tailgating Policy for Off-Campus Home Athletic Events Laws Concerning Illicit Drugs The following guidelines should be followed when participating The following laws concerning specific illicit drugs are drawn in a tailgate activity taking place off-campus (Freedom Hall, from the Controlled Substance Act of the Commonwealth of etc.) for a Bellarmine home athletic event. Kentucky. A representative listing of specific drugs and the • Individuals/students participating in the event should con- violations inherent in illegal activities related to such drugs duct themselves in a manner respectful of the nature and is provided below. The failure to list all drugs included in the character of the University’s mission. Individuals acting above act does not exonerate individuals from responsibility for in a disruptive or disrespectful manner may be asked to their actions as it relates to illegal drugs, nor does it preclude leave the premises by local police, venue personnel or the University from taking steps to address illegal activity in University officials. terms of its own internal counseling and referral system or its • Individuals under the age of 21 are prohibited from consum- conduct system. ing alcohol. All participants must abide by state and local Among others, the following acts and the causing thereof laws and ordinances. are prohibited within the Commonwealth of Kentucky: • Tailgate start times are dependent upon venue open times, • The manufacture, sale or delivery, holding, offering for but should start no earlier than 3 hours before the game sale, or possession of any controlled substance or drug and should cease prior to the start of the game. Post-game paraphernalia. tailgating is prohibited. • The penalty for violation of these acts is based upon the • Alcohol is restricted to beverages less than or equal to 15% nature or schedule of the drug involved and the weight of ABV. Common sources of alcohol (i.e. kegs, punch, etc), the substance. hard liquor and high proof spirits, and glass containers are

53 Possession of Marijuana SOLICITATION 1. A person is guilty of possession of marijuana when they knowingly and unlawfully possess marijuana. Possession All canvassing and soliciting on campus must have prior approval of marijuana can be a misdemeanor or felony depending on from an appropriate University official; non-student and non- the amount in possession and number of offenses. University groups must obtain approval from the Office of Special 2. A person is guilty of marijuana cultivation when they know- Events; student and University groups must obtain approval from ingly and unlawfully possess marijuana plants with the intent the Director of Student Activities. Solicitation includes door-to- to sell. Possession of 5 or more plants of marijuana is a felony. door sales or promotions in office and academic buildings and in the residence halls, sales in the campus center, and promotion Criteria for Classification of a Schedule 1 Narcotic or sales in other locations on campus. This also includes adver- A Schedule 1 narcotic is one that has high potential for abuse tisement or solicitation materials related to political party affili- and has no accepted medical use in treatment in the United ation on campus, which is strictly prohibited. Solicitation in the States. Possession of a Schedule 1 narcotic for a first offense is residence halls is prohibited, unless contracted or approved by the a class D felony. Director of Residence Life and/or their designee. Flyers or notices may not be placed on vehicles parked on campus. The Director Criteria for Classification of a Schedule 2 Narcotic of Student Activities may authorize subscriptions, memberships A Schedule 2 narcotic is one that has a high potential for abuse and sales by registered student organizations and campaigns for and has a current medical use in treatment in the United States. charitable purposes at such times and in such a manner as not to Possession of a Schedule 2 narcotic for a first offense is a class interfere with University business and functions. A misdemeanor. Trafficking in narcotics or marijuana within Contact the Director of Student Activities for permission one-thousand (1000) yards of any school is a class D felony. to solicit for off- campus subscriptions, ticket sales, memberships, questionnaires, etc. Contact the Director of Facilities Drug Conviction & Financial Aid Management for permission to display any materials, banners, If a student is convicted in a court of law for possessing or sell- or signs on the grounds. ing illegal drugs while receiving federal student aid, this action may negatively affect the student’s future eligibility to receive TECHNOLOGY & INTERNET such aid. Please contact the Office of Financial Aid to discuss USAGE POLICY the students’ aid eligibility. • Our Technology Policy can be found at https://aka.bellarmine.edu/technology-policy Possession of Drug Paraphernalia • Our Internet Usage Policy can be found at https://aka. Possession of any drug paraphernalia is a class A misdemeanor; bellarmine.edu/internet-usage-policy however, the presence of any illegal controlled substance in/on this paraphernalia may change this to a class D felony ILLEGAL FILE SHARING TOBACCO USE POLICY Students are required to respect the intellectual property rights of others. The sharing of copyrighted materials, such as music In keeping with Bellarmine’s intent to provide a safe and health- and movies, through Peer-to-Peer file sharing or other means, ful learning environment, tobacco use is not permitted in any without the permission of the copyright owner is illegal and University buildings, on the campus property, or in University- can have very serious legal repercussions. Those found guilty owned vehicles. Tobacco may be used in individual’s own personal of violating copyrights in this way have been fined enormous vehicles. Tobacco products means all forms of tobacco including sums of money. Accordingly, the unauthorized distribution of but not limited to cigarettes, cigars, pipes, e-cigarettes, water copyrighted materials is prohibited and will be considered a pipes (hookahs), electronic cigarettes and smokeless tobacco violation of the University’s Acceptable Use Policy. products. This policy applies to all individuals including but not limited to faculty, staff, students, volunteers, patients, customers, contractors, and visitors to the campus.

54 CONDUCT CODE AND PROCESS action. The University may, at any time, ban individuals from the Bellarmine campus. Records concerning student conduct are maintained in the office of the Associate Dean of Students COMMUNITY STANDARDS and in the Residence Life Office. & OBLIGATIONS In establishing a responsible community, it is imperative that students, faculty, and staff assist in the enforcement of University As members of the Bellarmine community, students, faculty regulations. Bellarmine University community members are and staff work cooperatively to achieve a common standard of accountable to both civil authorities and to the University for academic excellence. A caring and safe atmosphere is central acts that constitute violations of law and of the community. The to providing an open environment for learning. University will refer matters to federal and/or state authorities The rules and regulations of the institution are stated to as- for prosecution when appropriate. At any point, students have sist each person in the development of a responsible lifestyle, in the right to contact law enforcement. being respectful of the rights of others, and compatible with the norms of society and the mission of the University. All proceedings of the Bellarmine University community are intended to CODE OF CONDUCT be educational and are non-adversarial as well as confidential. Bellarmine students are expected to conduct themselves in a Provisions made for these proceedings are intended to be fair mature and responsible manner, showing respect for persons and thorough but informal at the same time and do not reflect and property. The following is an illustrative list of inappropri- the formalities of either civil or criminal conduct procedures. ate behavior that could occur both on and off campus, includ- The community conduct process is based on the concepts ing all university-related travel and study abroad experiences, of fundamental fairness and reasonableness. This community is which will be considered cause for disciplinary action. This composed of all students, faculty, and staff members. When a list is illustrative only and intended to give a guide to expected member of the Bellarmine University community believes that behavior. It cannot and does not include all behavior that may the Community Standards and Obligations have been violated, lead to disciplinary action. the member may file a report through the proper channels. 1. Any form of academic dishonesty, which includes, but is Incidents involving faculty members will be referred to the not limited to, plagiarism, cheating, and misrepresentation Provost. Incidents involving staff members will be referred to of one’s work. Most cases of academic dishonesty will be the Director of Human Resources. All incidents involving stu- processed through Academic Affairs. Please reference the dents will be referred to the Vice President for Student Affairs academic course catalogue at https://catalog.bellarmine.edu or a designee who has the responsibility for administering the for more information about academic dishonesty. Code of Conduct and all proceedings related to inappropriate 2. Intentionally or recklessly harassing or causing physical harm student behavior, both on and off the University property. to others or causing apprehension of harm. Harassment Non-students may be charged for violations of University poli- includes, but is not limited to, stalking, verbal harassment, cies. Recognized Student Organizations (RSOs) may be held hate speech, bullying, cyber-bullying, and verbal threats. responsible for the actions of individual members according to 3. Intentionally or recklessly interfering with University func- the standards set forth in the RSO Handbook. RSOs may also tions, University sponsored activities, or any activity on be held responsible as an organization for violations of policy University premises. that were sponsored or organized by the RSO. Should an RSO 4. Violation of federal, state, or local laws and ordinances. A be charged in violation of a university policy, officers of that student has 48 hours to notify the Associate Dean of Students organization will be responsible to represent the RSO in the Office after being charged with violating a federal, state, or student conduct process. local law/ordinance whether it occurred on or off campus. Students are responsible for the behavior of their guests and 5. Violation of University policies including the residence hall are responsible for informing the guest of University policies. If contract. a guest violates the University policy, the guest and host student 6. Theft, unlawful use or possession of property of the Uni- are held responsible. Non-students having no affiliation with the versity or others. University and who have violated University regulations shall 7. Forgery, falsifying identification, lying and providing false be referred to the Office of Public Safety and may be referred information to University officials. to the relevant civil and/or criminal authorities for appropriate 8. Intentionally or recklessly destroying, altering, or damaging

55 University property or the property of others. student conduct cases involving alleged violations of the Code 9. Unauthorized use of University property or facilities. of Conduct. Minor deviations in these procedures, including 10. Unauthorized use of possession of fireworks, or incendiary, failure to meet stated deadlines which do not significantly preju- dangerous or noxious devices or materials, including torches dice any party and shall not invalidate the procedure. A student or setting a fire. who has been charged with a Code of Conduct violation, and 11. Unauthorized use or possession of firearms or dangerous thus alleged to be involved in an inappropriate behavior, will weapons. be afforded the following to assure fundamental fairness in the 12. Intentionally initiating or causing any false report, warning student conduct process: or threat of fire, explosion or other emergency; misusing or 1. Notice - to be informed in writing of the specific violation damaging fire or other safety equipment. in which the student was allegedly involved. Such notice will 13. Hazing or behavior which creates a situation that may endanger be given at least three (3) days prior to the hearing, when mental or physical health, or involves forced consumption of appropriate and possible, and will include the time and place alcohol or drugs for the purpose of initiation or affiliation of the hearing. The notice will also include information with any campus organization or group. regarding the student conduct process. 14. Conduct with is disorderly, obscene, lewd, indecent, and The hearing officer may extend the scheduling of hear- objectively offensive. This includes, but is not limited to, ings based on good cause (i.e., illness or reasonable delays). physical, electronic or verbal misconduct. The hearing officer may consult with the complainant or 15. Failure to comply with the directions of University officials, the respondent prior to the hearing to review the charges which include student/staff personnel acting in the perfor- and the student conduct procedures. The Dean of Students, mance of their duties. Vice President for Student Affairs, or a designee has the 16. Abuse of the student conduct system including, but not lim- authority to immediately suspend, pending the hearing, ited to, filing a false complaint, abuse of student conduct any student from the residence halls and/or the University. proceedings, retaliation behavior, and/or violating the terms Students with disabilities who require accommodations for of a student conduct sanction. classroom activities may also qualify for accommodations 17. Any demonstration of gang-related activity or affiliation. during student conduct hearings. The student must notify 18. Gambling (e.g., lotteries, betting on athletic events, numbers the Associate Dean of Students two (2) business days in games, cards and dice). advance of the hearing if they qualify for accommodations 19. Any form of sexual misconduct, which includes, but is not so that information can be confirmed and arrangements can limited to: sexual harassment, stalking, dating violence, be made through the director of Disability Services in the domestic violence, sexual assault, sexual exploitation, or Student Success Center. retaliation. Violations involving sexual discrimination and/ 2. File Access/Review - the student has the right to review or sexual harassment may be heard separately from other official documents in their student conduct file, whether they code violations occurring at the same time. See the Sexual be the reporting party or the respondent. Official documents Discrimination and Misconduct Policy for more information. consist of materials that would be considered “educational records” under the Family Educational Rights and Privacy STUDENT CONDUCT PROCEDURES Act of 1974. Personal notes of University staff members are not included. The student must make an appointment (NON-ACADEMIC) with the Associate Dean of Students and/or their designee All student conduct regulations, procedures, and sanctions estab- and documents may be reviewed up to 24 hours before the lished by the University shall be administered by the Associate hearing. No copies or pictures may be made from the file, Dean of Students, a designee, or a panel (502.272.8150). Any the hearing officer or designee must be present, and the file member of the University community may file a report under may not be removed by any student from the office the Code of Conduct. A report should be submitted in writing 3. Inquiry - Once a charge has been filed and investigated, the to the Office of Public Safety or Residence Life Office as soon student will receive notice of the hearing to be conducted as possible, but within two (2) weeks of the alleged misconduct. by the Associate Dean of Students or designee(s), including, The Associate Dean of Students has the latitude to extend this but not limited to, Residence Life staff, Student Affairs staff, deadline if deemed necessary. and conduct panels composed of faculty and staff members. Participants will be updated throughout this process and other The Student Conduct Procedures will be used to adjudicate

56 policy violations may, at the option of the Associate Dean staff member or student attend the hearing in the role of an of Students, be handled separately. See Sexual Misconduct adviser, but who is not permitted to speak in the hearing. Grievance Policy for more detail. The adviser cannot be one who is involved in the case or is 4. Hearing - to have an opportunity to respond to the in- related to any person charged. The person charged and the formation, to present information, and to include relevant person making the charges may have an adviser present. The witnesses, during a fair and impartial hearing. The hearing role of the adviser is simply to lend emotional and personal shall be a private, internal review process that is informal, support to the student involved in the student conduct pro- but thorough. Criminal law concepts do not apply to the stu- cess. Students must notify the Associate Dean of Students dent conduct process. Neither federal nor any state’s rules of twenty-four (24) hours prior to the hearing regarding the evidence apply in student conduct proceedings. The standard name of their adviser. of proof will be the preponderance of the evidence; which 7. Written Decision - to have written notification of the means that the information presented, as a whole, shows that findings of the hearing and the sanction(s), if applicable, the occurrence of the alleged behavior was more probable within three business days of the hearing. In instances of than not. The party or parties, their advisor(s) and witnesses sexual misconduct, the University will disclose the results are prohibited from voice recording any part of the judicial of any student conduct proceeding concurrently to the proceedings including interviews, hearings, and subsequent complainant and respondent. In instances of crimes of meetings with administrators. Conduct Panels are composed violence, the University will disclose the results of student of one chief hearing officer, one faculty member and one conduct proceedings upon receiving written request from staff member. Any real or perceived conflicts of interest the complainant in the Dean of Students Office. If the victim between the parties will be disclosed prior to proceedings. is deceased as a result of the crime or offense, Bellarmine The hearing shall be closed to everyone except the hearing will provide the results of the disciplinary hearing to the officials (panel members, recorder, and chief student con- victim’s next of kin, if so requested. duct officer), the accused student, the accuser, advisers, and 8. Appeal - the student may make a written appeal within witnesses during the actual time of their testimony. Private three (3) days of being informed of a disciplinary sanction, attorneys and parents may not be present at the hearing. The when the result of the hearing is suspension or dismissal from only party authorized to record the hearing is the Associate the University or residence halls. Appeals must be based on Dean of Students. If the accused student fails either to appear one or more of the following reasons: or to provide adequate prior notice of a reasonable excuse for a. Sanction proportionality - to determine whether the sanc- not appearing, the hearing may proceed without the accused tion was disproportionate to the offense committed, for student. The information in support of the charges will be which the student was found to be responsible. presented and considered, and the case will be heard in a fair b. New information - to consider new information that was manner. Both the reporting party and the respondent will not known at the time of the original hearing that, if intro- be given the opportunity to indirectly question each other duced, would substantially impact the finding or sanction and all witnesses through the hearing officer(s) during the c. Procedural conformity - a claim that the hearing did not proceedings. Parents may be informed of charges if deemed conform to the procedures outlined, and that substantially necessary by the Associate Dean of Students or a designee. affected the outcome of the original hearing. 5. Witnesses - to be able to have witnesses speak or pres- The written appeal must include the specific grounds for ent material relevant to the case. It is the responsibility of the appeal, supporting arguments and documentation, and the student charged and/or the student bringing charges any other relevant information the respondent wishes to in- to notify the witnesses of the hearing and to provide a list clude. Upon receipt of the written appeal, the other princi- of the witnesses to the Associate Dean of Students at least pal parties involved in the original hearing are notified and two (2) business days prior to the hearing. Exceptions to provided reasonable opportunity to respond in writing to the deadline may be determined by the hearing officers/ the appeal. The principal parties include, but are not limited panel. The University may also call witnesses. The student to, the Associate Dean of Students, the chief student conduct may review possible witness names 24 hours prior to the officer, and any person(s) filing a report against a student. hearing. Witnesses are to be on site for the duration of the Validity of appeals for residence hall suspension or dismissal hearing, and will be called to provide their information as will be heard by the Associate Dean of Students or a designee. needed throughout the hearing. Validity of appeals for University suspension or dismissal will 6. Adviser - to have a Bellarmine University faculty member,

57 be heard by the Committee on Student Appeals. placed on Probation, depending on the incident. Appeals of residence hall suspension or dismissal will be heard 3. Probation - a student may be issued a sanction of Probation by the VPSA or a designee. Appeals of University suspension or for a relatively serious first offense or as the result of an accu- dismissal will be heard by the Committee on Student Appeals. mulation of previous violations and sanctions. Probation may This committee is composed of one (1) faculty member and be either University Probation or Residence Hall Probation. two (2) administrators appointed by the VPSA. The Appeals Probation is for a designated period of time and includes the Committee will examine witnesses not previously heard, new probability of more severe student conduct sanctions if the information, pertinent materials or information related to the student is found to be in violation of any University policies original hearing, including, but not limited to previous hear- during the probationary period. Residence Hall Probation ing summary/minutes, sanction notification letter, incident means that further violation of residence hall policy will result report, letter of appeal, and appeal responses. The committee in suspension or dismissal from the residence halls. University will render a recommendation to the VPSA or a designee, who Probation means that further violations of University policy will review the recommendation and issue a written decision in will result in suspension or dismissal from the University. the matter. The VPSA will notify the appellant of the decision 4. Parent/Legal Guardian Notification - in accordance within three working days of receipt of the recommendation with the Family Educational Rights and Privacy Act, which from the Appeals Committee. In case of any crime of violence is part of the Higher Education Act, amended in 1998, the or sexual misconduct, both the complainant and the respondent University has a right to notify parents/legal guardians will receive written notification of the outcome of the appeal. if a student under the age of 21 has violated an alcohol or Students involved in an appeals process may be allowed to attend drug policy or is accused of a violent crime. Bellarmine classes; participate in University activities, and use University University may inform parents/legal guardians of students facilities, unless their presence constitutes a clear and present who have received the sanction of University or Residence danger to the University community or until the verdict is Hall Probation. determined. 5. Campus Involvement Restrictions/Good Stand- 9. Maintenance of Records - Documentation of all proceeding Status - a student found in violation of University or ings, which may include written findings of facts, transcripts Residence Hall policy with determined sanctions may, as or audio recordings will be kept in a secured location. In part of their conduct sanctioning be determined to be not cases which do not involve suspension or expulsion, the in good standing for a specific length of time. This status records will be destroyed after seven years. Cases involving may have impact with regards to on-campus opportunities suspension or expulsion will be stored indefinitely. Conduct including leadership positions, travel, participation in events, records are kept separate from other academic records and study abroad, or other opportunities. The Associate Dean are protected under the Family Educational Rights and of Students, in consultation with other appropriate Univer- Privacy Act (FERPA). sity personnel, will determine this on a case-by-case basis, depending on the severity of the violation and the student’s CONDUCT SANCTIONS conduct record. 6. Loss of Privileges - denial of specified privileges for a The following sanctions may be imposed upon any student found designated period of time. to have violated the Code of Conduct. 7. Educational/Developmental - the student may be required to present a program, attend counseling sessions, 1. Warning - a notice that the student has violated University write a paper, or engage in other related activities. For policy and is warned that further misconduct may result in alcohol-related offenses, the student may be required to more severe disciplinary action. participate in an alcohol education program. 2. On Notice - if a student has violated a policy that warrants 8. Fines - fines may be assessed, depending on the incident. a more serious sanction than a Warning, but does not jus- 9. Restitution - compensation for loss, damage or injury. tify being placed on Probation, or if a student has already This may take the form of appropriate service, monetary, received two or more Warnings, the student may be placed or material replacement. “On Notice.” Any further infractions would result in being 10. Discretionary Sanctions - work assignments or service placed on Probation or could justify suspension or dismissal to the University or community. from the University or residence hall without first being 11. Residence Hall Relocation - the student may be re-

58 quired to move to another room, floor, or residence hall. The term “bias-related” refers to language, behaviors and The student may also be limited in their selection of a room, acts that demonstrate discrimination or hate against persons suite, or building during the room selection process for the or groups because of any of the following identity categories following year. (perceived or otherwise): ability, age, faith tradition, gender, 12. Residence Hall Suspension - separation of the student gender identity, race, sexual orientation, or national or ethnic from the residence halls for a definite period of time, after origin. These categories are examples and are not an exhaustive which the student may be eligible to return. Conditions for list of attributes or characteristics protected under this policy. readmission may be specified. This means the student may not live in the halls but may visit the halls during normal Bias Response Team visitation hours. The Bias Response Team (BRT) is made up of staff who are 13. Residence Hall Dismissal - permanent separation of the available to support and guide students seeking assistance in student from the residence halls. determining how to handle an alleged bias incident. Members of 14. Held in Abeyance - the student is already on University the BRT also assist the University in documenting and reporting or Residence Hall Probation and is informed that the deci- incidents that occur on campus. Bias incident data will be used to sion to suspend or dismiss him/her is being suspended. This develop community educational and outreach programs. A bias is rarely used and is a very serious sanction, as any further incident involves actions committed against or directed toward a violation would result in suspension or dismissal. person or property that are motivated, in whole or in part, by a 15. University Suspension - separation of the student from bias against race, color, religion, sex, sexual orientation, gender the University for a definite period of time, after which the identity, national or ethnic origin, age, status as an individual student may be eligible to return. Conditions for readmis- with a disability, protected veteran status, genetic information, or sion may be specified. A fourth alcohol-related offense may other protected classes as required by law and that interferes with result in University Suspension. educational opportunities or disrupts the learning environment. 16. University Expulsion/Dismissal - permanent separation Bias incidents addressed by the BRT include any actions that are of the student from the University. motivated by bias, even if they do not include the elements required 17. Campus Ban - Student is not to be on any campus property. to prove a hate crime* or a violation of University policy. *Hate This ban includes the residence halls, academic buildings, Crimes –Are crimes in the state of Kentucky (KRS 164.948(3)) athletic facilities, and school grounds. If student is seen on in which the victim was intentionally selected because of an actual campus property, the appropriate authorities will be contacted or perceived prejudice. The BRT assists students in determining and student may be arrested for trespassing. whether a violation of law or University policy may have occurred and may refer students to additional resources as well as providing incident reports to the Office of Public Safety or Associate Dean GRIEVANCES of Students for alleged code of conduct violations.

Reporting Bias TITLE IX AND GENDER-RELATED If you experience or witness a bias-related incident contact the GRIEVANCES Office of Public Safety at 502.272.7777, which is open 24 hours a day, 7 days a week. You will be put in contact with a Bias For the full policies and guidelines related to Title IX and gender- Response Team Member. A Bias Response Team member will related grievances, please see p. 64 of The Student Handbook. promptly review all bias incident reports and treat the reports in the highest level of confidentiality possible. You may also report a BIAS-RELATED INCIDENTS bias-related incident by completing the Student Concern Report Bellarmine University values and celebrates the diverse back- Form found at https://www.bellarmine.edu/studentaffairs/ grounds, cultures, experiences and perspectives of our com- dean/student-concern-report. For more information about bias- munity members. Bias-related incidents, including slurs based on related incidents or BRT’s contact Patrick Englert, Associate @ racial or ethnic identity, faith tradition, gender identity, sexual Vice President for Student Affairs, at penglert bellarmine.edu orientation, ability and others create, a hostile educational, liv- or 502.272.8323. ing and working environment and such acts are not tolerated in our academic community.

59 DISABILITY SERVICE GRIEVANCE be given the opportunity to present witnesses and other information. POLICY d. The University investigator will complete the investigation Introduction within 60 days after submission of the written report. The Bellarmine University does not discriminate on the basis of dis- decision will include findings of fact, and if discrimination ability in its programs or activities, or with regard to employment. is found, 1) a determination of action to be taken to resolve In the event that the University determines discrimination has the effects of the discrimination; and 2) appropriate action occurred, it will take steps to prevent its recurrence and will to be taken with regard to the discriminating individual. correct its effects on the student and others, if appropriate. The The student and all other parties will be advised of the Grievance Procedure is not a legal proceeding but an internal outcome of the grievance to the fullest extent allowed by process to enable the University to discover and remedy the state and federal law. effects of any alleged discrimination. Students who believe they e. The decision may be appealed within 7 business days of have experienced disability discrimination may utilize these its issuance. The appeal must be made in writing to the disability discrimination grievance procedures. ADA coordinator or designee, and must include the basis for the appeal. Preliminary Steps f. The ADA coordinator or their designee will issue a deci- To initiate or pursue a grievance based on discrimination related sion after receiving the appeal. The appeal decision is to the Americans with Disabilities Act (ADA), the following final. The student and all other parties will be advised of steps must be observed to address the alleged discrimination. the outcome of the appeal to the fullest extent allowed by a. Students should attempt to resolve disputes informally with state and federal law. either the party alleged to have committed the violation, g. Timeframe for this process may be extended if there are and/or with the head of the department or unit in which extenuating circumstances including college breaks, etc. the alleged violation occurred. There is no requirement h. It is prohibited for any University employee, official, or that a student alleging disability discrimination utilize student to retaliate against or hinder the testimony of any these informal procedures before filing a formal report. individual because they has filed a report under this pro- However, experience has shown that the majority of re- cedure or who has otherwise assisted in the investigation ports can be effectively resolved through the informal of a grievance. Such retaliation may result in a variety of process. Students are encouraged to resolve disputes via sanctions, including termination or dismissal. these informal procedures when possible. The Director of Disability Services is available to provide advisory and STUDENT NON-ACADEMIC mediation services to students. GRIEVANCE POLICY Formal Resolution Procedures Introduction a. Students alleging disability discrimination must contact the Bellarmine University students who believe they have been treated Director of Disability Services (or the Associate Dean of unfairly by other students, University employees, or other 3rd Students if the Disability Services staff is directly involved) parties with respect to non-academic matters or are convinced or file a report through the Student Concern Report Form they have been discriminated against in any matter on the basis to initiate their grievance. of race, color, disability, religion, age, national origin, gender b. The report must include the following: the specific act(s) identity, gender or sexual orientation, may initiate and pursue or circumstance(s) alleged to constitute the discriminatory the grievance procedure in accordance with the provisions of action that is the basis of the report, including the time and this document. Please see the Sexual Discrimination & Miscon- place of the alleged discrimination, the student’s basis for duct Policy (p. 64) for grievance issues of sexual misconduct, believing that it was motivated by disability discrimination, stalking, domestic violence, dating violence and harassment. and the remedy requested. Non-academic matters are those concerned with all campus life, c. Upon receipt of the formal report, a University official athletics and intramural sports, access to facilities, services, and designated by the ADA coordinator will initiate an ad- events. All grievances of a non-academic nature are addressed equate, reliable, and impartial investigation of the report. through the Vice President for Student Affairs (VPSA) office, During the course of the investigation, the student will as outlined in the Student Non-Academic Grievance Policy.

60 If it is unclear whether a grievance is academic or non-aca- 3. Committee Action demic, or if the grievance is determined to allege a violation of Upon receipt of the written statement of a non-academic griev- the Sexual Discrimination and Misconduct Policy, the Provost ance and the accompanying statement of response from the or their designee and the Vice President for Student Affairs or individual member named in the grievance, the Non-Academic their designee will consult to determine the appropriate griev- Grievance Committee shall: ance venue and process. a. Determine prior to considering the grievance whether discussions between the student, persons directly involved, 1. Preliminary Steps department supervisor/director, and the Associate Dean To initiate or pursue a non-academic grievance, the following of Students have been exhausted in attempting to resolve steps must be observed: the grievance informally. a. The grievant should first discuss the matter with the person b. Notify the parties named in the statement of the receipt or persons directly involved, in an attempt to resolve the of a grievance naming them; send a copy of the statement grievance through informal discussion. to the named parties and to all committee members; and b. If there is no resolution, the grievant should discuss the request a written statement of response from the faculty/ matter with the department supervisor or director to whom staff member (respondent) named in the student’s griev- those directly involved report (or if the department supervi- ance. The faculty/staff member or student statement of sor or director is directly involved, with their supervisor), response shall be received within five (5) working days of who shall attempt to mediate an informal resolution. its request and shall contain the following: c. If there is no resolution through the department supervisor i. a brief narrative of any attempts made between the or director, the grievant should discuss the matter with the grievant and respondent to resolve the matter infor- Associate Dean of Students, who shall attempt to mediate mally, including the names of any mediators (depart- an informal resolution. ment supervisor, director, and/or Associate Dean of d. If reconciliation has still not been achieved, the grievant Students) involved; and shall submit to the Non-Academic Grievance Committee, ii. a response to the allegations made in the student’s through the VPSA, a written statement of the grievance. statement of grievance. The statement shall contain: c. Notify the grievant and respondent of their rights to i. a brief narrative of the condition giving rise to the challenge Committee members for cause and request grievance, including a summary of any attempts at early notification of challenge(s) to expedite the griev- reaching an informal resolution to the matter; ance procedures. Included in this notification will be a ii. a designation of the parties involved; and list of the names of Committee members. Any Com- iii. a concise statement of the remedy requested mittee members removed for cause shall be replaced by alternate members selected as in section 2, and the 2. Formation of the Committee newly formed committee shall meet again to render a a. At the beginning of each academic year, the VPSA shall decision as to whether sufficient grounds are present to choose three members and two alternates from among warrant a hearing. the University’s full-time faculty and staff to serve on the d. Determine whether grounds are present to warrant a Non-Academic Grievance Committee pool for that year hearing within five (5) working days after receiving the b. At the beginning of each academic year, the Executive written statements of grievance. This decision cannot Committee of the Student Government Association (SGA) be appealed. shall select two students and two alternates to serve in the e. Notify the grievant and the named parties of the commit- Non-Academic Grievance Committee pool for that year. tee’s decision to hear the grievance in writing. c. A chair and vice chair will be selected from the faculty f. If a hearing will be held, notify in writing all parties and staff members to serve for one year. involved, including any witnesses, of the date, time and d. Upon receipt of a written statement of a non-academic place of the hearing at least ten (10) days prior to the grievance, the VPSA shall notify the Committee Chair- hearing date set. person (or Vice-Chairperson if the grievance involves the g. Inform the parties that the standard of proof rests with Chairperson’s area). The Committee is composed of a the grievant, and that each party may be accompanied to Chairperson (or Vice-Chairperson, as appropriate), two the hearing by an adviser. An adviser to the process is a faculty/staff members and two students. Bellarmine University faculty, staff or student who may

61 not participate in the hearing unless specifically addressed presence of a secretary or technical assistant, if needed. by the Committee. The adviser cannot be one who is d. Any Committee member may question any of the partici- involved in the case or is related to any person involved pants at the hearing at any time during the proceedings. in the case. The adviser may not address the panel. The e. The grievant will present their statement and/or witnesses standard of proof will be the preponderance of the evi- to the Committee. dence, which means that the information presented as a f. The respondent will present their statement and/or wit- whole demonstrates that the occurrence of the alleged nesses to the Committee. behavior was more probable than not. g. The grievant and respondent will have the opportunity h. Request in writing from all parties involved any pertinent to question the grievant and respondent(s) and witnesses material deemed necessary for review by the Committee about their statements. prior to the hearing, as well as the names of witnesses h. After all information is exchanged, all persons, other than who will appear at the hearing or will submit a written the Committee members and the recording secretary, statement on behalf of the parties involved. A written will leave the room. The grievant(s), respondent(s) and statement may be provided by a witness on behalf of any witnesses will continue to be available to the Committee party involved in lieu of an appearance at the hearing, should further information be requested. unless the Committee, after review of any such state- i. The Committee will meet in closed session to decide upon ment, deems an appearance at the hearing is necessary. its recommendation(s) to the VPSA. Wit- nesses will not be allowed both to submit a state- j. The Committee shall submit its report with ment and appear at the hearing unless the committee so recommendation(s) to the VPSA. If the grievance directly requests. These materials, plus any additional materials involves the VPSA the report and recommendation(s) of the either party chooses to submit, must be submitted to the Non-Academic Grievance Committee shall be referred to Committee no later than two (2) working days prior to the Provost. If the grievance directly involves the Provost, the hearing. the report and recommendation of the Non-Academic i. All communications among the Committee, the grievant(s) Grievance Committee shall be referred to the President. and person(s) named in the statement of grievance will k. The student’s grievance will not be included as part of be confidential. Every effort will be made by Commit- the student’s official record, unless it results in a change tee members to maintain confidentiality throughout the in student status. entire grievance process. j. The student has the right to review official documents in 5. Decision their grievance file. Official documents consist of materi- In the event a hearing is held and an appeal taken, the VPSA als that would be considered “educational records” under shall approve or reject the Committee’s recommendation(s) the Family Educational Rights and Privacy Act of 1974. within ten (10) working days after it is received, unless the VPSA feels that more information is necessary, in which case 4. Hearing Process the VPSA may resubmit the case to the Committee for further All hearings conducted by the Non-Academic Grievance Com- findings prior to the decision. If the decision of the VPSA is mittee shall be conducted confidentially in the following manner: not in accord with the Committee’s recommendation(s), they a. The hearing shall be closed to everyone except the hearing shall state the reasons for that decision, in writing, to all per- officials (Committee members, recorder, and chief hearing sons directly involved in the grievance and to the Committee officer), the grievant(s), respondent(s), supporter(s) and Chairperson (or Vice-Chairperson, as appropriate). The VPSA witnesses during the actual time of their testimony. Private shall then take appropriate action to implement their decision. attorneys and parents may not be present at the hearing b. The hearing shall be a private, internal review process that 6. Appeal is informal but thorough. The Provost, within twenty-one (21) days after the VPSA’s deci- c. The grievant(s) and respondent(s) must be present during sion, may be petitioned by the grievant(s) or respondent(s) to the information gathering portion of the hearing. If the reconsider the decision based only upon information clearly not respondent chooses to not attend, the committee will meet available at the original hearing. Such an appeal is discretionary. in their absence. Witnesses will be available and called when needed. The Committee reserves the right to allow the

62 63 Bellarmine University’s Sexual Discrimination and Misconduct Policy

2021 - 2022 ACADEMIC YEAR

ATIXA 2020 ONE POLICY, TWO PROCEDURES MODEL USE AND ADAPTATION OF THIS MODEL WITH CITATION TO ATIXA IS PERMITTED THROUGH A LIMITED LICENSE To: Bellarmine University ALL OTHER RIGHTS RESERVED. ©2020. ATIXA POLICY: EQUAL OPPORTUNITY, below, and which complies with the requirements of 34 HARASSMENT, AND CFR Part 106.45. NONDISCRIMINATION • Grievance Process Pool includes any investigators, hearing officers, appeal officers, and advisors who may We are an inclusive Catholic university that educates students— perform any or all of these roles (though not at the same mind, body, and spirit—for meaningful lives, rewarding careers, time or with respect to the same case). ethical leadership, and service to improve the human condition. • Hearing Decision-maker or Panel refers to those who have decision-making and sanctioning authority within Bel- 1. Glossary larmine University’s Formal Grievance process. • Advisor means a person chosen by a party or appointed • Investigator means the person or persons charged by by the institution to accompany the party to meetings re- Bellarmine University with gathering facts about an alleged lated to the resolution process, to advise the party on that violation of this Policy, assessing relevance and credibility, process, and to conduct cross-examination for the party synthesizing the evidence, and compiling this information at the hearing, if any. into an investigation report and file of directly related • Complainant means an individual who is alleged to be evidence. the victim of conduct that could constitute harassment or • Mandated Reporter means an employee of Bellarmine discrimination based on a protected class; or retaliation for University who is obligated by policy to share knowledge, engaging in a protected activity. notice, and/or reports of harassment, discrimination, • Complaint (formal) means a document filed/signed by a and/or retaliation with the Title IX Coordinator, Deputy Complainant or signed by the Title IX Coordinator alleging Coordinators [and/or their supervisor].1 harassment or discrimination based on a protected class • Notice means that an employee, student, or third-party or retaliation for engaging in a protected activity against informs the Title IX Coordinator or other Official with a Respondent and requesting that Bellarmine University Authority of the alleged occurrence of harassing, discrimi- investigate the allegation. natory, and/or retaliatory conduct. • Confidential Resource means an employee who is not • Official with Authority (OWA) means an employee of a Mandated Reporter of notice of harassment, discrimina- Bellarmine University explicitly vested with the respon- tion, and/or retaliation (irrespective of Clery Act Campus sibility to implement corrective measures for harassment, Security Authority status). discrimination, and/or retaliation on behalf of Bellarmine • Day means a business day when Bellarmine University is University. in normal operation. • Parties include the Complainant(s) and Respondent(s), • Education program or activity means locations, events, collectively. or circumstances where Bellarmine University exercises • Process A means the Formal Grievance Process detailed Bellarmine University’s Sexual substantial control over both the Respondent and the below and defined above. context in which the sexual harassment or discrimination • Process B means the informal alternative resolution pro- Discrimination and Misconduct Policy occurs and also includes any building owned or controlled cedures detailed in Appendix C. by a student organization that is officially recognized by • Recipient means a postsecondary education program that Bellarmine University. 2021 - 2022 ACADEMIC YEAR is a recipient of federal funding. • Final Determination: A conclusion by the standard of • Remedies are post-finding actions directed to the Com- proof that the alleged conduct occurred and whether it did plainant and/or the community as mechanisms to address or did not violate policy. safety, prevent recurrence, and restore access to Bellarmine • Finding: A conclusion by the standard of proof that the University’s educational program. conduct did or did not occur as alleged. • Respondent means an individual who has been reported • Formal Grievance Process means “Process A,” a method to be the perpetrator of conduct that could constitute ha- of formal resolution designated by Bellarmine University rassment or discrimination based on a protected class; or to address conduct that falls within the policies included retaliation for engaging in a protected activity.

1 Not to be confused with those mandated by state law to report child abuse, elder abuse, and/or abuse of individuals with disabilities to appropriate officials, though these responsibilities may overlap with those who have mandated reporting responsibility in this Policy.

65 • Resolution means the result of an informal or Formal subject to resolution using Bellarmine University’s “Process A” Grievance Process. or “Process B,” as determined by the Title IX Coordinator, and • Sanction means a consequence imposed by Bellarmine as detailed below. University on a Respondent who is found to have violated When the Respondent is a member of Bellarmine University this policy. community, a grievance process may be available regardless of the • Sexual Harassment is the umbrella category including status of the Complainant, who may or may not be a member of the offenses of sexual harassment, sexual assault, stalking, Bellarmine University community. When the Respondent is not and dating violence and domestic violence. See Section a member of Bellarmine University community, supportive mea- 17.b., for greater detail. sures may still be available to the Complainant. This community • Title IX Coordinator is at least one official designated includes, but is not limited to, students, 2 student organizations, by Bellarmine University to ensure compliance with Title faculty, administrators, staff, and third parties such as guests, IX and Bellarmine University’s Title IX program. Refer- visitors, volunteers, invitees, and campers. The procedures below ences to the Coordinator throughout this policy may also may be applied to incidents, to patterns, and/or to the campus encompass a designee of the Coordinator for specific tasks, climate, all of which may be addressed and investigated in ac- such as Deputy Coordinator. cordance with this policy. • Title IX Team refers to the Title IX Coordinator, the Deputy Coordinators, and any member of the Grievance 4. Title IX Coordinator Process Pool. Natasha Begin serves as the Title IX Coordinator and oversees implementation of Bellarmine University’s Sexual Misconduct 2. Rationale for Policy and Title IX Policy. The Title IX Coordinator has the primary Bellarmine University is committed to providing a workplace and responsibility for coordinating Bellarmine University’s efforts educational environment, as well as other benefits, programs, related to the intake, investigation, resolution, and implementation and activities, that are free from discrimination, harassment, and of supportive measures to stop, remediate, and prevent discrimi- retaliation. To ensure compliance with federal and state civil rights nation, harassment, and retaliation prohibited under this policy. laws and regulations, and to affirm its commitment to promoting the goals of fairness and equity in all aspects of the educational 5. Independence and Conflict-of-Interest program or activity, Bellarmine University has developed internal The Title IX Coordinator manages the Title IX Team and acts policies and procedures that provide a prompt, fair, and impartial with independence and authority free from bias and conflicts process for those involved in an allegation of discrimination or of interest. The Title IX Coordinator oversees all resolutions harassment on the basis of sex, and for allegations of retaliation. under this policy and these procedures. The members of the Bellarmine University values and upholds the equal dignity of all Title IX Team are vetted and trained to ensure they are not bi- members of its community and strives to balance the rights of the ased for or against any party in a specific case, or for or against parties in the grievance process during what is often a difficult Complainants and/or Respondents, generally. time for all those involved. To raise any concern involving bias or conflict of interest by the Title IX Coordinator, contact Vice President for Student Af- 3. Applicable Scope fairs, Dr. Helen-Grace Ryan, [email protected]. Concerns The core purpose of this policy is the prohibition of discrimination of bias or a potential conflict of interest by any other Title IX on the basis of sex. Sometimes, discrimination involves exclusion Team member should be raised with the Title IX Coordinator. from activities, such as admission, athletics, or employment. Reports of misconduct or discrimination committed by the Other times, discrimination takes the form of harassment or, Title IX Coordinator should be reported to Vice President for in the case of sex-based discrimination, can encompass sexual StudentAffairs, Dr. Helen-Grace Ryan, hryan@bellarmine. harassment, sexual assault, stalking, sexual exploitation, dat- edu. Reports of misconduct or discrimination committed by ing violence or domestic violence. When an alleged violation of any other Title IX Team member should be reported to the this anti-discrimination policy is reported, the allegations are Title IX Coordinator.

2 For the purpose of this policy, Bellarmine University defines “student” as any individual who has accepted an offer of admission, or who is registered or enrolled for credit or non-credit bearing coursework, and who maintains an ongoing relationship with Bellarmine University.

66 6. Administrative Contact Information • Office for Civil Rights (OCR) Complaints or notice of alleged policy violations, or inquiries U.S. Department of Education about or concerns regarding this policy and procedures, may 400 Maryland Avenue, SW be made internally to: Washington, D.C. 20202-1100 • Natasha Begin, Title IX Coordinator Customer Service Hotline #: 800.421.3481 Office of Student Affairs Facsimile: 202.453.6012 Centro, Treece Hall Room 225K TDD#: 877.521.2172 502.272.7150 Email: [email protected] [email protected] Web: http://www.ed.gov/ocr • Mark Wiegand, Deputy Title IX Coordinator For complaints by employees involving the terms and condi- Office of Academic Affairs tions of employment: Equal Employment Opportunity Com- Centro, Treece Hall Room 228 mission. 502.272.8368 [email protected] 7. Notice/Complaints of Discrimination, Harassment, and/or Retaliation Bellarmine University has determined that the following Notice or complaints of discrimination, harassment, and/or administrators are Officials with Authority to address and cor- retaliation may be made using any of the following options: rect harassment, discrimination, and/or retaliation. In addition i. File a complaint with, or give verbal notice to, the to the Title IX Team members listed above, these Officials with Title IX Coordinator [or deputy]. Such a report may Authority listed below may also accept notice or complaints on be made at any time (including during non-business behalf of Bellarmine University. hours) by using the telephone number or email address, • Dr. Paul Gore, Vice President for Academic Affairs and or by mail to the office address, listed for the Title IX Provost Coordinator or Deputy Coordinators. • Dr. Glenn Kosse, Vice President for Development and ii. To file a report online, students are encouraged to uti- Alumni Relations lize the following form: https://www.bellarmine.edu/ • Dr. Mike Marshall, Vice President for Enrollment, Mar- studentaffairs/dean/student-concern-report/. To file keting and Communication a report online, employees are encouraged to utilized • Dr. Helen Grace Ryan, Vice President for Student Affairs the form found here: https://www.bellarmine.edu/hr/. • Dr. Sean Ryan, Senior Vice President of Administration Anonymous reports are accepted. The university and Trustee Affairs may be required to conduct an inquiry and investiga- • Mr. Daniel Frockt, Vice President for Finance tion into any report that is filed given the context and • Dr. Patrick Englert, Associate Vice President for Student nature of the report. Filing an anonymous report may Affairs drastically reduce the university’s ability to respond • Dr. Leslie Maxie, Associate Dean of Students to the report. Bellarmine University tries to provide Bellarmine University has also classified all employees (in- supportive measures to all Complainants, which is im- cluding residence life student staff) as Mandated Reporters of possible with an anonymous report. Because reporting any knowledge they have that a member of the community is carries no obligation to initiate a formal response, and experiencing harassment, discrimination, and/or retaliation. The as Bellarmine University respects Complainant requests section below on Mandated Reporting details which employees to dismiss complaints unless there is a compelling threat have this responsibility and their duties, accordingly. to health and/or safety, the Complainant is largely in Inquiries may be made externally to: control and should not fear a loss of privacy by making a report that allows Bellarmine University to discuss and/or provide supportive measures. A Formal Complaint means a document filed/signed by the Complainant or signed by the Title IX Coordinator (or Deputy) alleging a policy violation by a Respondent and requesting that Bellarmine University investigate the allegation(s). A complaint may be filed with the Title IX Coordinator (or Deputy)

67 in person, by mail, or by electronic mail, by using the contact • Altering work arrangements for employees or student- information in the section immediately above. As used in this employees paragraph, the phrase “document filed by a Complainant” means • Safety planning a document or electronic submission (such as by electronic mail • Providing campus safety escorts or through an online portal provided for this purpose by Bel- • Providing transportation accommodations larmine University) that contains the Complainant’s physical or • Implementing contact limitations (no contact orders) digital signature, or otherwise indicates that the Complainant between the parties is the person filing the complaint. • Academic support, extensions of deadlines, or other If notice is submitted in a form that does not meet this stan- course/program-related adjustments dard, the Title IX Coordinator will contact the Complainant to • Campus Ban Issuance ensure that it is filed correctly. • Timely Warnings to the university community • Class schedule modifications, withdrawals, or leaves of 8. Supportive Measures absence Bellarmine University will offer and implement appropriate and • Increased security and monitoring of certain areas of the reasonable supportive measures to the parties upon notice of campus alleged harassment, discrimination, and/or retaliation. • Any other actions deemed appropriate by the Title IX Supportive measures are non-disciplinary, non-punitive Coordinator individualized services offered as appropriate, as reasonably Violations of no contact orders will be referred to appropriate available, and without fee or charge to the parties to restore or student or employee conduct processes for enforcement and/ preserve access to Bellarmine University’s education program or adjudication. or activity, including measures designed to protect the safety of all parties or Bellarmine University’s educational environment, 9. Risk Analysis and/or deter harassment, discrimination, and/or retaliation. Bellarmine University can act to remove a Respondent entirely The Title IX Coordinator (or Deputy) promptly makes sup- or partially from its education program or activities on an portive measures available to the parties upon receiving notice or emergency basis when an individualized safety and risk analysis a complaint. At the time that supportive measures are offered, has determined that an immediate threat to the physical health Bellarmine University will inform the Complainant, in writing, or safety of any student or other individual justifies removal. that they may file a formal complaint with Bellarmine Univer- This risk analysis is performed by the Title IX Coordinator (or sity either at that time or in the future, if they have not done so Deputy) in conjunction with the Care Team (for students) and already. The Title IX Coordinator works with the Complainant a trained outside consultant (for employees) using its standard to ensure that their wishes are taken into account with respect objective violence risk assessment procedures, the NABITA Risk to the supportive measures that are planned and implemented. Rubric through the national NABITA organization. Bellarmine University will maintain the privacy of the sup- In all cases in which an emergency removal is imposed, the portive measures, provided that privacy does not impair Bel- student, employee, or two (2) representatives from a student larmine University’s ability to provide the supportive measures. organization will be given notice of the action and the option to Bellarmine University will act to ensure as minimal an academic request to meet with the Title IX Coordinator (or Deputy) prior impact on the parties as possible. Bellarmine University will to such action/removal being imposed, or as soon thereafter implement measures in a way that does not unreasonably burden as reasonably possible, to show cause why the action/removal the other party. should not be implemented or should be modified. These actions may include, but are not limited to: This meeting is not a hearing on the merits of the allegation(s), • Referral to counseling, medical, and/or other healthcare but rather is an administrative process intended to determine services solely whether the emergency removal is appropriate. When • Referral to the Employee Assistance Program this meeting is not requested in a timely manner, objections to • Referral to community-based service providers the emergency removal will be deemed waived. A Complain- • Visa and immigration assistance ant and their Advisor may be permitted to participate in this • Student financial aid counseling meeting if the Title IX Coordinator determines it is equitable to • Education to the community or community subgroup(s) do so. This section also applies to any restrictions that a coach • Altering campus housing assignment(s) or athletic administrator may place on a student-athlete arising from allegations related to Title IX. There is no appeal process for emergency removal decisions. 68 A Respondent may be accompanied by an advisor of their all undue delays within its control. choice when meeting with the Title IX Coordinator (or Deputy) Any time the general timeframes for resolution outlined in for this meeting. The Respondent will be given access to a writ- Bellarmine University procedures will be delayed, Bellarmine ten summary of the basis for the emergency removal prior to University will provide written notice to the parties of the the meeting to allow for adequate preparation. delay, the cause of the delay, and an estimate of the anticipated The Title IX Coordinator has sole discretion under this policy additional time that will be needed as a result of the delay to implement or stay an emergency removal and to determine the conditions and duration. Violation of an emergency removal 11. Privacy under this policy will be grounds for discipline, which may Every effort is made by Bellarmine University to preserve the include expulsion or termination. privacy of reports. 3 Bellarmine University will not share the Bellarmine University will implement the least restrictive identity of any individual who has made a report or complaint emergency actions possible in light of the circumstances and of harassment, discrimination, or retaliation; any Complainant, safety concerns. As determined by the Title IX Coordinator, any individual who has been reported to be the perpetrator of these actions could include, but are not limited to: removing sex discrimination, any Respondent, or any witness, except as a student from a residence hall, temporarily re-assigning an permitted by the Family Educational Rights and Privacy Act employee, restricting a student’s or employee’s access to or use (FERPA), 20 U.S.C. 1232g; FERPA regulations, 34 CFR part of facilities or equipment, allowing a student to withdraw or 99; or as required by law; or to carry out the purposes of 34 take grades of incomplete without financial penalty, authoriz- CFR Part 106, including the conducting of any investigation, ing an administrative leave, suspension of specific duties, and hearing, or grievance proceeding arising under these policies suspending a student’s participation in extracurricular activi- and procedures. ties, student employment, student organizational leadership, or Bellarmine University reserves the right to designate which intercollegiate/intramural athletics. Bellarmine University officials have a legitimate educational At the discretion of the Title IX Coordinator, alternative interest in being informed about incidents that fall within this coursework or work options may be pursued to ensure as minimal policy, pursuant to the Family Educational Rights and Privacy an academic or employment impact as possible on the parties. Act (FERPA). Only a small group of officials who need to know will typi- 10. Promptness cally be told about the complaint, including but not limited to: All allegations are acted upon promptly by Bellarmine University human resources, division of student affairs, public safety, and once it has received notice or a formal complaint. Complaints the care team. can take 60-90 business days to resolve, typically. There are Bellarmine University may contact parents/guardians to always exceptions and extenuating circumstances that can cause inform them of situations in which there is a significant and a resolution to take longer, but Bellarmine University will avoid articulable health and/or safety risk, but will usually consult

3 For the purpose of this policy, privacy and confidentiality have distinct meanings. Privacy means that information related to a complaint will be shared with a limited number of Bellarmine University employees who “need to know” in order to assist in the assessment, investigation, and resolution of the report. All employees who are involved in Bellarmine University’s response to notice under this policy receive specific training and guidance about sharing and safeguarding private information in accordance with state and federal law. The privacy of student education records will be protected in accordance with the Family Educational Rights and Privacy Act (“FERPA”), as outlined in Bellarmine University’s FERPA policy. The privacy of employee records will be protected in accordance with Human Resources policies. Confidential- ity exists in the context of laws that protect certain relationships, including those who provide services related to medical and clinical care, mental health providers, counselors, and ordained clergy. The law creates a privilege between certain health care providers, mental health care providers, attorneys, clergy, spouses, and others, with their patients, clients, parishioners, and spouses. Bellarmine University has designated individuals who have the ability to have privileged communications as Confidential Resources. For more information about Confidential Re- sources, see page 26. When information is shared by a Complainant with a Confidential Resource, the Confidential Resource cannot reveal the information to any third party except when an applicable law or a court order requires or permits disclosure of such information. For example, information may be disclosed when: (i) the individual gives written consent for its disclosure; (ii) there is a concern that the individual will likely cause serious physical harm to self or others; or (iii) the information concerns conduct involving suspected abuse or neglect of a minor under the age of 18, elders, or individuals with disabilities. Non-identifiable information may be shared by Confidential Resources for statistical tracking purposes as required by the federal Clery Act. Other information may be shared as required by law.

69 with the student first before doing so. such as barring individuals from Bellarmine University property Confidentiality and mandated reporting are addressed more and/or events. specifically below. All vendors serving Bellarmine University through third- party contracts are subject to the policies and procedures of their 12. Jurisdiction of Bellarmine University employers or to these policies and procedures to which their This policy applies to the education program and activities of employer has agreed to be bound by their contracts. Bellarmine University, to conduct that takes place on the campus When the Respondent is enrolled in or employed by another or on property owned or controlled by Bellarmine University, institution, the Title IX Coordinator (or Deputy) can assist the at Bellarmine University-sponsored events, or in buildings Complainant in liaising with the appropriate individual at that owned or controlled by Bellarmine University’s recognized institution, as it may be possible to allege violations through student organizations. The Respondent must be a member of the that institution’s policies. university community in order for its full procedures to apply. Similarly, the Title IX Coordinator (or Deputy) may be able This policy can also be applicable to the effects of off-campus to advocate for a student or employee Complainant who experi- misconduct that effectively deprive someone of access to Bellar- ences discrimination in an externship, study abroad program, mine University’s educational program. Bellarmine University or other environment external to Bellarmine University where may also extend jurisdiction to off-campus and/or to online sexual harassment or nondiscrimination policies and procedures conduct when the Title IX Coordinator determines that the of the facilitating or host organization may give recourse to the conduct affects a substantial Bellarmine University interest. Complainant. Regardless of where the conduct occurred, Bellarmine Uni- versity will address notice/complaints to determine whether the 13. Time Limits on Reporting conduct occurred in the context of its employment or educational There is no time limitation on providing notice/complaints to program or activity and/or has continuing effects on campus or the Title IX Coordinator. However, if the Respondent is no in an off-campus sponsored program or activity. A substantial longer subject to Bellarmine University’s jurisdiction and/or Bellarmine University interest includes: significant time has passed, the ability to investigate, respond, a. Any action that constitutes a criminal offense as defined and provide remedies may be more limited or impossible. by law. This includes, but is not limited to, single or repeat Acting on notice/complaints significantly impacted by the violations of any local, state, or federal law; passage of time (including, but not limited to, the rescission or b. Any situation in which it is determined that the Respondent revision of policy) is at the discretion of the Title IX Coordina- poses an immediate threat to the physical health or safety tor, who may document allegations for future reference, offer of any student or other individual; supportive measures and/or remedies, and/or engage in informal c. Any situation that significantly impinges upon the rights, or formal action, as appropriate. property, or achievements of oneself or others or significantly When notice/complaint is affected by significant time delay, breaches the peace and/or causes social disorder; and/or Bellarmine University will typically apply the policy in place at d. Any situation that is detrimental to the educational interests the time of the alleged misconduct and the procedures in place or mission of Bellarmine University. at the time of notice/complaint. If the Respondent is unknown or is not a member of Bellarm- ine University community, the Title IX Coordinator will assist 14. Online Harassment and Misconduct the Complainant in identifying appropriate campus and local The policies of Bellarmine University are written and inter- resources and support options and/or, when criminal conduct preted broadly to include online and cyber manifestations of is alleged, in contacting local or campus law enforcement if the any of the behaviors prohibited below, when those behaviors individual would like to file a police report. occur in or have an effect on Bellarmine University’s education Further, even when the Respondent is not a member of program and activities or use Bellarmine University networks, Bellarmine University’s community, supportive measures, technology, or equipment. remedies, and resources may be accessible to the Complainant While Bellarmine University may not control websites, social by contacting the Title IX Coordinator or Deputy Coordinator. media, and other venues in which harassing communications are In addition, Bellarmine University may take other actions made, when such communications are reported to Bellarmine as appropriate to protect the Complainant against third parties, University, it will engage in a variety of means to address and

70 mitigate the effects. classes listed above is in violation of Bellarmine University policy Members of the community are encouraged to be good digital on nondiscrimination. citizens and to refrain from online misconduct, such as submit- When brought to the attention of Bellarmine University, ting to anonymous gossip sites, sharing inappropriate content via any such discrimination will be promptly and fairly addressed Snaps or other social media, unwelcome sexting, revenge porn, by Bellarmine University according to the grievance process breaches of privacy, or otherwise using the ease of transmission described below. and/or anonymity of the Internet or other technology to harm another member of Bellarmine University community. 16. Policy on Disability Discrimination and Accom- modation 15. Policy on Nondiscrimination Bellarmine University is committed to full compliance with the Bellarmine University adheres to all federal and state civil Americans With Disabilities Act of 1990 (ADA), as amended, rights laws and regulations prohibiting discrimination in private and Section 504 of the Rehabilitation Act of 1973, which pro- institutions of higher education. hibit discrimination against qualified persons with disabilities, Bellarmine University does not discriminate against any as well as other federal and state laws and regulations pertaining employee, applicant for employment, student, or applicant for to individuals with disabilities. admission on the basis of: Under the ADA and its amendments, a person has a disability • Race, if they have a physical or mental impairment that substantially • Religion, limits a major life activity. • Color, The ADA also protects individuals who have a record of • Sex, a substantially limiting impairment or who are regarded as • Pregnancy, disabled by Bellarmine University, regardless of whether they • Religion, currently have a disability. A substantial impairment is one • Creed, that significantly limits or restricts a major life activity such as • Ethnicity, hearing, seeing, speaking, breathing, performing manual tasks, • National origin (including ancestry), walking, or caring for oneself. • Citizenship status, Ronda Purdy and Dana Hummel have been designated as • Physical or mental disability (including perceived dis- Bellarmine University’s ADA Coordinators responsible for ability), overseeing efforts to comply with these disability laws, including • Age, responding to grievances and conducting investigations of any • Sexual orientation, allegation of noncompliance or discrimination based on disability. • Gender identity, Grievances related to disability status and/or accommoda- • Gender expression, tions will be addressed using the procedures either through • Veteran or military status (including disabled veteran, the Student Grievance Process or through Human Resources. recently separated veteran, active duty wartime or cam- a. Students with Disabilities paign badge veteran, and Armed Forces Service Medal Bellarmine University is committed to providing qualified veteran), students with disabilities with reasonable accommodations • or any other protected category under applicable local, and support needed to ensure equal access to the academic state, or federal law, including protections for those op- programs, facilities, and activities of Bellarmine University. posing discrimination or participating in any grievance All accommodations are made on an individualized process on campus, with the Equal Employment Oppor- basis. A student requesting any accommodation should tunity Commission, or other human rights agencies. first contact the Director of Disability Services, who This policy covers nondiscrimination in both employment coordinates services for students with disabilities. and access to educational opportunities. Therefore, any member The Director of Disability Services reviews docu- of Bellarmine University community whose acts deny, deprive, mentation provided by the student and, in consultation or limit the educational or employment or residential and/or with the student, determines which accommodations social access, benefits, and/or opportunities of any member of are appropriate for the student’s particular needs and Bellarmine University community, guest, or visitor on the basis academic program(s). of that person’s actual or perceived membership in the protected

71 b. Employees with Disabilities educational or employment access, benefits, or op- Pursuant to the ADA, Bellarmine University will provide portunities. 4This discriminatory effect results from reasonable accommodation(s) to all qualified employees harassing verbal, written, graphic, or physical conduct with known disabilities when their disability affects the that is severe and pervasive and objectively offensive. performance of their essential job functions, except When discriminatory harassment rises to the level of creating when doing so would be unduly disruptive or would a hostile environment, Bellarmine University may also impose result in undue hardship to Bellarmine University. sanctions through application of the grievance process below. An employee with a disability is responsible for sub- Bellarmine University reserves the right to address of- mitting a request for an accommodation to the Human fensive conduct and/or harassment that 1) does not rise Resources and providing necessary documentation. Hu- to the level of creating a hostile environment, or 2) that man Resources will work with the employee’s supervisor is of a generic nature and not based on a protected sta- to identify which essential functions of the position are tus. Addressing such conduct may result in the imposi- affected by the employee’s disability and what reasonable tion of discipline under Bellarmine University policy, accommodations could enable the employee to perform but may be addressed through respectful conversation, those duties. remedial actions, education, effective Alternate Reso- lution, and/or other informal resolution mechanisms. 17. Policy on Discriminatory Harassment For assistance with Alternate Resolution and other infor- Students, staff, administrators, and faculty are entitled to an mal resolution techniques and approaches, employees should employment and educational environment that is free of dis- contact the Director of Human Resources, and students criminatory harassment. Bellarmine University’s harassment should contact the Chief Title IX Officer and Deputy Title policy is not meant to inhibit or prohibit educational content IX Coordinator. or discussions inside or outside of the classroom that include b. Sexual Harassment germane but controversial or sensitive subject matters protected The Department of Education’s Office for Civil Rights by academic freedom. (OCR), the Equal Employment Opportunity Commis- The sections below describe the specific forms of legally sion (EEOC), and the Commonwealth of Kentucky re- prohibited harassment that are also prohibited under Bellar- gard Sexual Harassment, a specific form of discrimina- mine University policy. When speech or conduct is protected tory harassment, as an unlawful discriminatory practice. by academic freedom it will not be considered a violation of Bellarmine University has adopted the following defi- Bellarmine University policy, though supportive measures will nition of Sexual Harassment in order to address the unique be offered to those impacted. environment of an academic community, which consists not a. Discriminatory Harassment only of employer and employees, but of students as well. Discriminatory harassment constitutes a form of dis- Acts of sexual harassment may be committed by any crimination that is prohibited by Bellarmine Uni- person upon any other person, regardless of the sex, sex- versity policy. Discriminatory harassment is defined ual orientation, and/or gender identity of those involved. as unwelcome conduct by any member or group of Sexual Harassment, as an umbrella category, includes the community on the basis of actual or perceived the offenses of sexual harassment, sexual assault, domestic membership in a class protected by policy or law. violence, dating violence, and stalking, and is defined as: Bellarmine University does not tolerate discriminatory Conduct on the basis of sex that satisfies one or more of harassment of any employee, student, visitor, or guest. the following: Bellarmine University will address all forms of harass- 1. Quid Pro Quo: ment when reported, whether or not the harassment a. an employee of Bellarmine University, rises to the level of creating a “hostile environment.” b. conditions the provision of an aid, benefit, or A hostile environment is one that unreasonably inter- service of Bellarmine University, feres with, limits, or effectively denies an individual’s c. on an individual’s participation in unwelcome sexual conduct; and/or

4 This definition of hostile environment is based on Federal Register / Vol. 59, No. 47 / Thursday, March 10, 1994: Department of Educa- tion Office for Civil Rights, Racial Incidents and Harassment Against Students At Educational Bellarmine Universitys Investigative Guidance.

72 2. Sexual Harassment: v. and/or against that person’s will (non-con- a. unwelcome conduct, sensually), b. determined by a reasonable person, vi. or not forcibly or against the person’s will c. to be so severe, and in instances in which the Complainant is d. pervasive, and, incapable of giving consent because of age or e. objectively offensive, because of temporary or permanent mental f. that it effectively denies a person equal access to or physical incapacity. Bellarmine University’s education program or e. Forcible Fondling: activity.5 i. The touching of the private body parts of 3. Sexual assault, defined as: another person (buttocks, groin, breasts), a. Sex Offenses, Forcible: ii. for the purpose of sexual gratification, i. Any sexual act directed against another per- iii. forcibly, son, iv. and/or against that person’s will (non-con- ii. without the consent of the Complainant, sensually), iii. including instances in which the Complainant v. or not forcibly or against the person’s will is incapable of giving consent. in instances in which the Complainant is b. Forcible Rape: incapable of giving consent because of age or i. Penetration, because of temporary or permanent mental ii. no matter how slight, or physical incapacity. iii. of the vagina or anus with any body part or f. Sex Offenses, Non-forcible: object, or i. Incest: iv. oral penetration by a sex organ of another 1. Non-forcible sexual intercourse, person, 2. between persons who are related to each v. without the consent of the Complainant. other, c. Forcible Sodomy: 3. within the degrees wherein marriage is i. Oral or anal sexual intercourse with another prohibited by the Kentucky State law. person, ii. Statutory Rape: ii. forcibly, 1. Non-forcible sexual intercourse, iii. and/or against that person’s will (non-con- 2. with a person who is under the statutory sensually), or age of consent of Kentucky. iv. not forcibly or against the person’s will in 4. Dating Violence, defined as: instances in which the Complainant is in- a. violence, capable of giving consent because of age6 or b. on the basis of sex, because of temporary or permanent mental c. committed by a person, or physical incapacity d. who is in or has been in a social relationship of a d. Sexual Assault with an Object: romantic or intimate nature with the Complainant. i. The use of an object or instrument to pen- i. The existence of such a relationship shall etrate, be determined based on the Complainant’s ii. however slightly, statement and with consideration of the length iii. the genital or anal opening of the body of of the relationship, the type of relationship, another person, and the frequency of interaction between the iv. forcibly, persons involved in the relationship. For the

5 Unwelcomeness is subjective and determined by the Complainant (except when the Complainant is below the age of consent). Severity, pervasiveness, and objective offensiveness are evaluated based on the totality of the circumstances from the perspective of a reasonable person in the same or similar circumstances (“in the shoes of the Complainant”), including the context in which the alleged incident occurred and any similar, previous patterns that may be evidenced. 6 Per state law.

73 purposes of this definition— cant mental suffering or anguish that may but ii. Dating violence includes, but is not limited does not necessarily require medical or other to, sexual or physical abuse or the threat of professional treatment or counseling. such abuse. The employment of relatives or individuals involved in iii. Dating violence does not include acts covered a dating relationship in the same area of the University under the definition of domestic violence. may cause serious conflicts and problems with favoritism 5. Domestic Violence, defined as: and employee morale. In addition to claims of partiality a. violence, in treatment at work, personal conflicts from outside the b. on the basis of sex, work environment can be carried over into day-to-day c. committed by a current or former spouse or in- working relationships. timate partner of the Complainant, Although Bellarmine has no prohibition against em- d. by a person with whom the Complainant shares ploying relatives of current employees or individuals a child in common, or involved in a dating relationship with current employees, e. by a person who is cohabitating with, or has co- it is strongly discouraged. Bellarmine is committed to habitated with, the Complainant as a spouse or monitoring situations in which such relationships exist intimate partner, or in the same area. In case of actual or potential problems, f. by a person similarly situated to a spouse of the Bellarmine will take prompt action to avoid favoritism Complainant under the domestic or family violence or inequitable treatment of other employees. This can laws of Kentucky or include reassignment or, if necessary, termination of g. by any other person against an adult or youth employment for one or both of the individuals involved. Complainant who is protected from that person’s Because the University views it as professionally unethi- acts under the domestic or family violence laws cal, because the potential for abuse or the appearance of of Kentucky. abuse is so great, and because of the inherent differen- To categorize an incident as Domestic Violence, the relation- tial in authority, the University prohibits the following ship between the Respondent and the Complainant must be relationships and acts, whether they are consensual or more than just two people living together as roommates. The not: people cohabitating must be current or former spouses or have • Every non-student member of the University Commu- an intimate relationship. nity is prohibited from engaging in romantic or sexual 6. Stalking, defined as: relationships, or in romantic or sexual conduct with a. engaging in a course of conduct, any student currently enrolled as an undergraduate at b. on the basis of sex, the University. c. directed at a specific person, that • Every member of the University Community is prohib- i. would cause a reasonable person to fear for ited from engaging in romantic or sexual relationships the person’s safety, or or in romantic or sexual conduct with anyone whom ii. the safety of others; or he or she educates, counsels, coaches, supervises, or iii. Suffer substantial emotional distress. evaluates in any way. For the purposes of this definition— Even when both parties have consented at the outset i. Course of conduct means two or more acts, to the development of such a relationship, it is the of- including, but not limited to, acts in which the ficer, instructor or other person in the relative position Respondent directly, indirectly, or through of power who, by reason of authority conferred by the third parties, by any action, method, device, or University, bears the burden of accountability. In ex- means, follows, monitors, observes, surveils, traordinary situations exceptions to this policy might threatens, or communicates to or about a be granted. [for this, one should confer with the Title person, or interferes with a person’s property. IX Coordinator.] Some examples of possible exceptions ii. Reasonable person means a reasonable person may include: under similar circumstances and with similar • A recent Bellarmine graduate, hired by the Univer- identities to the Complainant. sity, continuing a relationship that began while both iii. Substantial emotional distress means signifi- individuals were students.

74 • An employee’s spouse enrolling as a graduate or non- makes clear that they do not want to engage in certain traditional undergraduate student. sexual activity, that they want to stop, or that they do Exceptions are considered on a case-by-case basis. not want to go past a certain point of sexual interaction, Similarity to one of the examples cited above does not continued pressure beyond that point can be coercive. automatically make the relationship acceptable. If you Consent is: have any questions about the application or effect of • knowing, and this policy to an existing or potential relationship, it is • voluntary, and your duty to consult with your supervisor or the Title • clear permission IX Coordinator. • by word or action In keeping with this University policy, if charges of • to engage in sexual activity. harassment are made, the existence of a consensual re- Since individuals may experience the same interaction lationship in any of the contexts stated above shall not in different ways, it is the responsibility of each party to be a defense. Disciplinary penalties for individuals who determine that the other has consented before engaging violate these provisions may include written reprimand, in the activity. formal warning, suspension, termination or dismissal, If consent is not clearly provided prior to engaging in or such other penalties, as the University deems appro- the activity, consent may be ratified by word or action priate and consistent with the gravity of the offense. In at some point during the interaction or thereafter, but the case of faculty, violation of these prohibitions may clear communication from the outset is strongly encour- constitute “serious misconduct…or neglect of profes- aged. sional duties and responsibilities, or moral turpitude,” For consent to be valid, there must be a clear expression and can therefore constitute grounds for dismissal of a in words or actions that the other individual consented tenured or untenured faculty member. to that specific sexual conduct. Reasonable reciprocation Bellarmine University reserves the right to impose any can be implied. For example, if someone kisses you, you level of sanction, ranging from a reprimand up to and can kiss them back (if you want to) without the need to including suspension or expulsion/termination, for any explicitly obtain their consent to being kissed back. offense under this policy. Consent can also be withdrawn once given, as long as c. Force, Coercion, Consent, and Incapacitation the withdrawal is reasonably and clearly communicated. As used in the offenses above, the following definitions If consent is withdrawn, that sexual activity should cease and understandings apply: within a reasonable time. Force: Force is the use of physical violence and/or Consent to some sexual contact (such as kissing or physical imposition to gain sexual access. Force also fondling) cannot be presumed to be consent for other includes threats, intimidation (implied threats), and sexual activity (such as intercourse). A current or previ- coercion that is intended to overcome resistance or ous intimate relationship is not sufficient to constitute produce consent (e.g., “Have sex with me or I’ll hit consent. you,” “Okay, don’t hit me, I’ll do what you want.”). Proof of consent or non-consent is not a burden placed Sexual activity that is forced is, by definition, non- on either party involved in an incident. Instead, the consensual, but non-consensual sexual activity is not burden remains on Bellarmine University to determine necessarily forced. Silence or the absence of resistance whether its policy has been violated. The existence of alone is not consent. Consent is not demonstrated by the consent is based on the totality of the circumstances absence of resistance. While resistance is not required evaluated from the perspective of a reasonable person in or necessary, it is a clear demonstration of non-consent. the same or similar circumstances, including the context Coercion: Coercion is unreasonable pressure for in which the alleged incident occurred and any similar, sexual activity. Coercive conduct differs from seductive previous patterns that may be evidenced. conduct based on factors such as the type and/or extent Consent in relationships must also be considered in of the pressure used to obtain consent. When someone context. When parties consent to BDSM7 or other forms

7 Bondage, discipline/dominance, submission/sadism, and masochism.

75 of kink, non-consent may be shown by the use of a safe bathroom or engaging in sexual acts, without the word. Resistance, force, violence, or even saying “no” consent of the person being observed) may be part of the kink and thus consensual, so Bellar- » Invasion of sexual privacy mine University’s evaluation of communication in kink » Taking pictures, video, or audio recording of an- situations should be guided by reasonableness, rather other in a sexual act, or in any other sexually-related than strict adherence to policy that assumes non-kink activity when there is a reasonable expectation of relationships as a default. privacy during the activity, without the consent of all Incapacitation: A person cannot consent if they are involved in the activity, or exceeding the boundaries unable to understand what is happening or is disoriented, of consent (such as allowing another person to hide in helpless, asleep, or unconscious, for any reason, including a closet and observe sexual activity, or disseminating by alcohol or other drugs. As stated above, a Respondent sexual pictures without the photographed person’s violates this policy if they engage in sexual activity with consent), including the making or posting of revenge someone who is incapable of giving consent. pornography It is a defense to a sexual assault policy violation that » Prostituting another person the Respondent neither knew nor should have known the » Engaging in sexual activity with another person while Complainant to be physically or mentally incapacitated. knowingly infected with human immunodeficiency “Should have known” is an objective, reasonable person virus (HIV) or a sexually-transmitted disease (STD) standard which assumes that a reasonable person is both or infection (STI), without informing the other sober and exercising sound judgment. person of the infection Incapacitation occurs when someone cannot make » Causing or attempting to cause the incapacitation rational, reasonable decisions because they lack the of another person (through alcohol, drugs, or any capacity to give knowing/informed consent (e.g., to other means) for the purpose of compromising that understand the “who, what, when, where, why, or how” person’s ability to give consent to sexual activity, or of their sexual interaction). for the purpose of making that person vulnerable to Incapacitation is determined through consideration of non-consensual sexual activity all relevant indicators of an individual’s state and is not » Misappropriation of another person’s identity on synonymous with intoxication, impairment, blackout, apps, websites, or other venues designed for dating and/or being drunk. or sexual connections This policy also covers a person whose incapacity re- » Forcing a person to take an action against that per- sults from a temporary or permanent physical or mental son’s will by threatening to show, post, or share health condition, involuntary physical restraint, and/or information, video, audio, or an image that depicts the consumption of incapacitating drugs. the person’s nudity or sexual activity d. Other Civil Rights Offenses » Knowingly soliciting a minor for sexual activity In addition to the forms of sexual harassment described » Engaging in sex trafficking above, which fall within the coverage of Title IX, Bel- » Creation, possession, or dissemination or child por- larmine University additionally prohibits the following nography offenses as forms of discrimination outside of Title IX • Threatening or causing physical harm, extreme verbal, when the act is based upon the Complainant’s actual or emotional, or psychological abuse, or other conduct perceived membership in a protected class. which threatens or endangers the health or safety of • Sexual Exploitation, defined as: taking non-consensual any person; or abusive sexual advantage of another for their own • Discrimination, defined as actions that deprive, limit, benefit or for the benefit of anyone other than the or deny other members of the community of educational person being exploited, and that conduct does not or employment access, benefits, or opportunities; otherwise constitute sexual harassment under this • Intimidation, defined as implied threats or acts that policy. Examples of Sexual Exploitation include, but cause an unreasonable fear of harm in another; are not limited to: • Hazing, defined as acts likely to cause physical or » Sexual voyeurism (such as observing or allowing psychological harm or social ostracism to any person others to observe a person undressing or using the within Bellarmine University community, when related

76 to the admission, initiation, pledging, joining, or any that any party has made a materially false statement in bad faith other group-affiliation activity. • Bullying, defined as: 19. Mandated Reporting » Repeated and/or severe All Bellarmine University employees (faculty, staff, adminis- » Aggressive behavior trators) are expected to report actual or suspected discrimi- » Likely to intimidate or intentionally hurt, control, or nation or harassment to appropriate officials immediately, diminish another person, physically and/or mentally though there are some limited exceptions. Violation of any other Bellarmine University policies In order to make informed choices, it is important to be may constitute a Civil Rights Offense when a violation aware of confidentiality and mandatory reporting require- is motivated by actual or perceived membership in a ments when consulting campus resources. On campus, some protected class, and the result is a discriminatory limi- resources may maintain confidentiality and are not required tation or denial of employment or educational access, to report actual or suspected discrimination or harassment. benefits, or opportunities. They may offer options and resources without any obliga- Sanctions for the above-listed Civil Rights Offenses tion to inform an outside agency or campus official unless a range from reprimand through expulsion/termination. Complainant has requested the information be shared. If a Complainant expects formal action in response to 18. Retaliation their allegations, reporting to any Mandated Reporter will Protected activity under this policy includes reporting an immediately pass reports to the Title IX Coordinator or incident that may implicate this policy, participating in the Deputy (and/or police, if desired by the Complainant), who grievance process, supporting a Complainant or Respondent, will take action when an incident is reported to them. assisting in providing information relevant to an investiga- The following sections describe the reporting options at tion, and/or acting in good faith to oppose conduct that Bellarmine University for a Complainant or third-party constitutes a violation of this Policy. (including parents/guardians when appropriate): Acts of alleged retaliation should be reported immediately a. Confidential Resources to the Title IX Coordinator (or Deputy) and will be promptly If a Complainant would like the details of an incident investigated. Bellarmine University is prepared to take ap- to be kept confidential, the Complainant may speak propriate steps to protect individuals who fear that they may with: be subjected to retaliation. • On-campus licensed mental health counselors through It is prohibited for Bellarmine University or any member of the Bellarmine Counseling Center Bellarmine University’s community to take materially adverse • On-campus health service providers and staff action by intimidating, threatening, coercing, harassing, or • On-campus members of the clergy/chaplains working discriminating against any individual for the purpose of in- within Campus Ministry terfering with any right or privilege secured by law or policy, • Off-campus Employee Assistance Program (for em- or because the individual has made a report or complaint, ployees) testified, assisted, or participated or refused to participate • Off-campus (non-employees): in any manner in an investigation, proceeding, or hearing » Center for Women and Families under this policy and procedure. » Local or state counseling agencies Charges against an individual for code of conduct violations » Local or state health care staff that do not involve sex discrimination or sexual harassment » Local or state assistance agencies but arise out of the same facts or circumstances as a report » Clergy/Chaplains or complaint of sex discrimination, or a report or complaint » Attorneys of sexual harassment, for the purpose of interfering with any All of the above-listed individuals will maintain confi- right or privilege secured by Title IX, constitutes retaliation. dentiality when acting under the scope of their licensure, Charging an individual with a code of conduct violation for professional ethics, and/or professional credentials, ex- making a materially false statement in bad faith in the course cept in extreme cases of immediacy of threat or danger of a grievance proceeding under this policy and procedure or abuse of a minor/individual with a disability, or when does not constitute retaliation, provided that a determination required to disclose by law or court order. regarding responsibility, alone, is not sufficient to conclude Campus counselors and the Employee Assistance

77 Program are available to help free of charge and may be The Title IX Coordinator’s decision should be based on consulted on an emergency basis during normal business results of the violence risk assessment that show a compel- hours. ling risk to health and/or safety that requires Bellarmine b. Mandated Reporters and Formal Notice/Complaints University to pursue formal action to protect the community. All employees of Bellarmine University (including resi- A compelling risk to health and/or safety may result from dence life student staff), with the exception of those who evidence of patterns of misconduct, predatory conduct, are designated as Confidential Resources, are Mandated threats, abuse of minors, use of weapons, and/or violence. Reporters and must promptly share with the Title IX Bellarmine University may be compelled to act on alleged Coordinator (or Deputy) all known details of a re- employee misconduct irrespective of a Complainant’s wishes. port made to them in the course of their employment. The Title IX Coordinator must also consider the effect Employees must also promptly share all details of behav- that non-participation by the Complainant may have on the iors under this policy that they observe or have knowledge of, availability of evidence and Bellarmine University’s ability even if not reported to them by a Complainant or third-party. to pursue a Formal Grievance Process fairly and effectively. Complainants may want to carefully consider When the Title IX Coordinator executes the written com- whether they share personally identifiable details with plaint, they do not become the Complainant. The Complainant non-confidential Mandated Reporters, as those de- is the individual who is alleged to be the victim of conduct tails must be shared with the Title IX Coordinator. that could constitute a violation of this policy. Supportive measures may be offered as the result of such When Bellarmine University proceeds, the Complainant (or disclosures without formal Bellarmine University action. their Advisor) may have as much or as little involvement in Failure of a Mandated Reporter, as described above the process as they wish. The Complainant retains all rights in this section, to report an incident of harassment of a Complainant under this Policy irrespective of their level or discrimination of which they become aware is a of participation. Typically, when the Complainant chooses violation of Bellarmine University policy and can be not to participate, the Advisor may be appointed as proxy for subject to disciplinary action for failure to comply the Complainant throughout the process, acting to ensure Though this may seem obvious, when a Mandated and protect the rights of the Complainant. Reporter is engaged in harassment or other violations Note that Bellarmine University’s ability to remedy and of this policy, they still have a duty to report their own respond to notice may be limited if the Complainant does misconduct, though Bellarmine University is technically not want Bellarmine University to proceed with an inves- not on notice when a harasser is also a Mandated Re- tigation and/or grievance process. The goal is to provide porter unless the harasser does in fact report themselves. the Complainant with as much control over the process as Finally, it is important to clarify that a Mandated possible, while balancing Bellarmine University’s obligation Reporter who is themselves a target of harassment or to protect its community. other misconduct under this policy is not required to In cases in which the Complainant requests confidential- report their own experience, though they are, of course, ity/no formal action and the circumstances allow Bellarmine encouraged to do so. University to honor that request, Bellarmine University will offer informal resolution options (see below), supportive 20. When a Complainant Does Not Wish to Proceed measures, and remedies to the Complainant and the com- If a Complainant does not wish for their name to be shared, munity, but will not otherwise pursue formal action. does not wish for an investigation to take place, or does not If the Complainant elects to take no action, they can change want a formal complaint to be pursued, they may make such that decision if they decide to pursue a formal complaint at a request to the Title IX Coordinator, who will evaluate that a later date. Upon making a formal complaint, a Complain- request in light of the duty to ensure the safety of the campus ant has the right, and can expect, to have allegations taken and to comply with state or federal law. seriously by Bellarmine University, and to have the incidents The Title IX Coordinator has ultimate discretion over investigated and properly resolved through these procedures. whether Bellarmine University proceeds when the Com- plainant does not wish to do so, and the Title IX Coordinator 21. Federal Timely Warning Obligations may sign a formal complaint to initiate a grievance process Parties reporting sexual assault, domestic violence, dating upon completion of an appropriate violence risk assessment. violence, and/or stalking should be aware that under the

78 Clery Act, Bellarmine University must issue timely warn- sive discipline system, and the rationale for amnesty – the ings for incidents reported to them that pose a serious or incentive to report serious misconduct – is rarely applicable continuing threat of bodily harm or danger to members of to Respondent with respect to a Complainant. the campus community. Students: Sometimes, students are hesitant to assist Bellarmine University will ensure that a Complainant’s others for fear that they may get in trouble themselves (for name and other identifying information is not disclosed, while example, an underage student who has been drinking or using still providing enough information for community members marijuana might hesitate to help take an individual who has to make safety decisions in light of the potential danger. experienced sexual misconduct to Public Safety. Bellarmine University maintains a policy of amnesty for 22. False Allegations and Evidence students who offer help to others in need. While policy Deliberately false and/or malicious accusations under this violations cannot be overlooked, Bellarmine University may policy, as opposed to allegations which, even if erroneous, provide purely educational options with no official disciplinary are made in good faith, are a serious offense and will be finding, rather than punitive sanctions, to those who offer subject to appropriate disciplinary action. their assistance to others in need. Additionally, witnesses and parties knowingly providing false evidence, tampering with or destroying evidence after 24. Federal Statistical Reporting Obligations being directed to preserve such evidence, or deliberately Certain campus officials – those deemed Campus Security misleading an official conducting an investigation can be Authorities – have a duty to report the following for federal subject to discipline under Bellarmine University policy. statistical reporting purposes (Clery Act): a. All “primary crimes,” which include homicide, sexual 23. Amnesty for Complainants and Witnesses assault, robbery, aggravated assault, burglary, motor Bellarmine University community encourages the reporting vehicle theft, and arson; of misconduct and crimes by Complainants and witnesses. b. Hate crimes, which include any bias motivated primary Sometimes, Complainants or witnesses are hesitant to report crime as well as any bias motivated larceny or theft, to Bellarmine University officials or participate in grievance simple assault, intimidation, or destruction/damage/ processes because they fear that they themselves may be in vandalism of property; violation of certain policies, such as underage drinking or c. VAWA8-based crimes, which include sexual assault, use of illicit drugs at the time of the incident. Respondents domestic violence, dating violence, and stalking; and may hesitate to be forthcoming during the process for the d. Arrests and referrals for disciplinary action for weapons- same reasons. related law violations, liquor-related law violations, and It is in the best interests of the Bellarmine University com- drug abuse-related law violations. munity that Complainants choose to report misconduct to All personally identifiable information is kept private, but Bellarmine University officials, that witnesses come forward statistical information must be passed along to [campus law to share what they know, and that all parties be forthcoming enforcement] regarding the type of incident and its general during the process. location (on or off-campus or in the surrounding area, but no To encourage reporting and participation in the process, addresses are given) for publication in the Annual Security Bellarmine University maintains a policy of offering parties Report and daily campus crime log. and witnesses amnesty from minor policy violations – such Campus Security Authorities include: student affairs staff, as underage consumption of alcohol or the use of illicit drugs public safety, local police, coaches, athletic directors, resi- – related to the incident. dence life staff, human resources staff, advisors to student Amnesty does not apply to more serious allegations such organizations, and any other official with significant respon- as physical abuse of another or illicit drug distribution. The sibility for student and campus activities. decision not to offer amnesty to a Respondent is based on neither sex nor gender, but on the fact that collateral misconduct is typically addressed for all students within a progres-

8 VAWA is the Violence Against Women Act, enacted in 1994 codified in part at 42 U.S.C. sections 13701 through 14040.

79 INTERIM RESOLUTION PROCESS designed to ensure that it is not deliberately indifferent to FOR ALLEGED VIOLATIONS harassment or discrimination, their potential recurrence, OFTHE POLICY ON EQUAL OP- or their effects. PORTUNITY, HARASSMENT, AND 3. Initial Assessment NONDISCRIMINATION (KNOWN Following receipt of notice or a complaint of an alleged vio- AS PROCESS “A”) lation of this Policy, the Title IX Coordinator engages in an initial assessment, which is typically one to five business days 1. Overview in duration. The steps in an initial assessment can include: Bellarmine University will act on any formal or informal • If notice is given, the Title IX Coordinator seeks to determine notice/complaint of violation of the Sexual Misconduct if the person impacted wishes to make a formal complaint, Policy that is received by the Title IX Coordinator or any and will assist them to do so, if desired. other Official with Authority by applying these procedures, » If they do not wish to do so, the Title IX Coordinator known as “Process A.” determines whether to initiate a complaint because a The procedures below apply only to qualifying allega- violence risk assessment indicates a compelling threat tions of sexual harassment (including sexual assault, dating to health and/or safety. violence, domestic violence, and stalking, as defined above) • If a formal complaint is received, the Title IX Coordinator involving students, staff, administrator, or faculty members. assesses its sufficiency and works with the Complainant to Process B can also apply to sexual harassment (including make sure it is correctly completed. sexual assault, dating violence, domestic violence, and stalk- • The Title IX Coordinator reaches out to the Complainant ing, as defined above) when jurisdiction does not fall within to offer supportive measures. Process A, as determined by the Title IX Coordinator. • The Title IX Coordinator works with the Complainant Employees are subject to the terms of their agreements/ to ensure they are aware of the right to have an Advisor. employees’ rights to the extent those agreements do not • The Title IX Coordinator works with the Complainant to conflict with federal or state compliance obligations. determine whether the Complainant prefers a supportive The procedures below may be used to address collateral and remedial response, an informal resolution option, or misconduct arising from the investigation of or occurring a formal investigation and grievance process. in conjunction with reported misconduct (e.g., vandalism, » If a supportive and remedial response is preferred, the physical abuse of another). All other allegations of miscon- Title IX Coordinator works with the Complainant to duct unrelated to incidents covered by the Policy will be identify their wishes and then seeks to facilitate imple- addressed through procedures elaborated in the student and mentation. No Formal Grievance Process is initiated, employee handbook. though the Complainant can elect to initiate one later, if desired. 2. Notice/Complaint » If an informal resolution option is preferred, the Title Upon receipt of a complaint or notice to the Title IX Co- IX Coordinator assesses whether the complaint is suit- ordinator of an alleged violation of the Policy, Bellarmine able for informal resolution, and may seek to determine University initiates a prompt initial assessment to determine if the Respondent is also willing to engage in informal the next steps Bellarmine University needs to take. resolution. Bellarmine University will initiate at least one of three » If a Formal Grievance Process is preferred, the Title IX responses: Coordinator determines if the misconduct alleged falls i. Offering supportive measures because the Complainant within the scope of Title IX: does not want to proceed formally; and/or › If it does, the Title IX Coordinator will initiate ii. An informal resolution; and/or the formal notice to both parties, and the formal iii. A Formal Grievance Process including an investigation investigation and grievance process, directing the and a hearing. investigation to address: The investigation and grievance process will determine • an incident, and/or whether or not the Policy has been violated. If so, Bellarm- • a pattern of alleged misconduct, and/or ine University will promptly implement effective remedies • a culture/climate issue, based on the nature of

80 the complaint. conduct officers, or other Care Team members. A VRA › If it does not, the Title IX Coordinator determines that authorized by the Title IX Coordinator should occur Title IX does not apply (and will “dismiss” that aspect in collaboration with the Care Team (for students) or of the complaint, if any), assesses which policies may. a trained consultant (for employees) a VRA is required Please note that dismissing a complaint under Title by the Title IX Coordinator, a Respondent refusing to IX is just procedural, and does not limit Bellarmine cooperate may result in a charge of failure to comply University’s authority to address a complaint with within the appropriate student or employee conduct an appropriate process and remedies. process. A VRA is not an evaluation for an involuntary behavioral a. Violence Risk Assessment health hospitalization, nor is it a psychological or mental In many cases, the Title IX Coordinator may determine health assessment. A VRA assesses the risk of action- that a Violence Risk Assessment (VRA) should be con- able violence, often with a focus on targeted/predatory ducted by the Care Team as part of the initial assess- escalations, and is supported by research from the fields ment. A VRA can aid in ten critical and/or required of law enforcement, criminology, human resources, and determinations, including: psychology. • Emergency removal of a Respondent on the basis of b. Dismissal (Mandatory and Discretionary)9 immediate threat to physical health/safety; Bellarmine University must dismiss a formal complaint • No contact orders between the parties; or any allegations therein if, at any time during the in- • Whether the Title IX Coordinator should pursue/sign vestigation or hearing, it is determined that: a formal complaint absent a willing/able Complainant; 1. The conduct alleged in the formal complaint would not • Whether to put the investigation on the footing of constitute sexual harassment as defined in the Policy incident and/or pattern and/or climate; hereinabove, even if proved; and/or • To help identify potential predatory conduct; 2. The conduct did not occur in an educational program or • To help assess/identify grooming behaviors; activity controlled by Bellarmine University (including • Whether it is reasonable to try to resolve a complaint buildings or property controlled by recognized student through informal resolution, and what modality may organizations), and/or Bellarmine University does not be most successful; have control of the Respondent; and/or • Whether to permit a voluntary withdrawal by the 3. The conduct did not occur against a person in the Respondent; United States; and/or • Whether to impose transcript notation or commu- 4. At the time of filing a formal complaint, a complainant nicate with a transfer Bellarmine University about a is not participating in or attempting to participate in the Respondent; education program or activity of Bellarmine University. • Assessment of appropriate sanctions/remedies (to be Bellarmine University may dismiss a formal complaint applied post-hearing); and/or or any allegations therein if, at any time during the in- • Whether a Clery Act Timely Warning vestigation or hearing: • Issuing a campus ban 1. A Complainant notifies the Title IX Coordinator in Threat assessment is the process of evaluating the ac- writing that the Complainant would like to withdraw tionability of violence by an individual against another the formal complaint or any allegations therein; or person or group following the issuance of a direct or 2. The Respondent is no longer enrolled in or employed conditional threat. A VRA is a broader term used to by Bellarmine University; or assess any potential violence or danger, regardless of 3. Specific circumstances prevent Bellarmine University the presence of a vague, conditional, or direct threat. from gathering evidence sufficient to reach a determina- VRAs require specific training and are typically con- tion as to the formal complaint or allegations therein. ducted by psychologists, clinical counselors, social work- Upon any dismissal, Bellarmine University will prompt- ers, case managers, law enforcement officers, student ly send written notice of the dismissal and the rationale

9 These dismissal requirements are mandated by the 2020 Title IX Regulations, 34 CFR Part 106.45.

81 for doing so simultaneously to the parties. The Title IX Coordinator will also offer to assign a This dismissal decision is appealable by any party un- trained Advisor for any party if the party so chooses. der the procedures for appeal below. The decision not If the parties choose an Advisor from the pool avail- to dismiss is also appealable by any party claiming that able from Bellarmine University, the Advisor will a dismissal is required or appropriate. A Complainant be trained by Bellarmine University and be famil- who decides to withdraw a complaint may later request iar with Bellarmine University’s resolution process. to reinstate it or refile it. If the parties choose an Advisor from outside the pool of those identified by Bellarmine Univer- 4. Counterclaims sity, the Advisor may not have been trained by Bel- Bellarmine University is obligated to ensure that the grievance larmine University and may not be familiar with process is not abused for retaliatory purposes. Bellarmine Bellarmine University policies and procedures. University permits the filing of counterclaims but uses an Parties also have the right to choose not to have an initial assessment, described above, to assess whether the Advisor in the initial stages of the resolution process, allegations in the counterclaim are made in good faith. prior to a hearing. Counterclaims will be assessed for retaliatory intent and b. Advisors in Hearings/Bellarmine University- those deemed retaliatory in nature will not be permitted. Appointed Advisor Counterclaims determined to have been reported in good Under U.S. Department of Education regulations appli- faith will be processed using the grievance procedures below. cable to Title IX, cross-examination is required during the Investigation of such claims may take place after resolution hearing, but must be conducted by the parties’ Advisors. of the underlying initial allegation, in which case a delay The parties are not permitted to directly cross-examine may occur. each other or any witnesses. If a party does not have an Counterclaims may also be resolved through the same Advisor for a hearing, Bellarmine University will appoint investigation as the underlying allegation, at the discretion a trained Advisor for the limited purpose of conducting of the Title IX Coordinator. any cross-examination. A party may reject this appointment and choose their 5. Right to an Advisor own Advisor, but they may not proceed without an The parties may each have up to two Advisors of their choice Advisor. If the party’s Advisor will not conduct cross- present with them for all meetings and interviews within the examination, Bellarmine University will appoint an resolution process, if they so choose. The parties may select Advisor who will do so thoroughly, regardless of the whoever they wish to serve as their Advisor as long as the participation or non-participation of the advised party Advisor is eligible and available.10 in the hearing itself. Extensive questioning of the parties Choosing an Advisor who is also a witness in the process and witnesses will also be conducted by the Decision- creates potential for bias and conflict-of-interest. A party maker(s) during the hearing. who chooses an Advisor who is also a witness can anticipate c. Advisor’s Role that issues of potential bias will be explored by the hearing The parties may be accompanied by their Advisor in all Decision-maker(s). meetings and interviews at which the party is entitled to be present, including intake and interviews. Advisors a. Who Can Serve as an Advisor should help the parties prepare for each meeting and The Advisor may be a friend, mentor, family member, are expected to advise ethically, with integrity, and in attorney, or any other individual a party chooses to ad- good faith. vise, support, and/or consult with them throughout the Bellarmine University cannot guarantee equal Advisory resolution process. The parties may choose Advisors from rights, meaning that if one party selects an Advisor who inside or outside of Bellarmine University community. is an attorney, but the other party does not or cannot

10 Available” means the party cannot insist on an Advisor who simply doesn’t have inclination, time, or availability. Also, the Advisor cannot have institutionally conflicting roles, such as being a Title IX administrator who has an active role in the matter, or a supervisor who must monitor and implement sanctions.

82 afford an attorney, Bellarmine University is not obligated either complete and submit this form to the Title IX to provide an attorney. Coordinator (or Deputy) or provide similar documenta- d. Pre-Interview Meetings tion demonstrating consent to a release of information Advisors may request to meet with the administrative to the Advisor before Bellarmine University is able to officials conducting interviews/meetings in advance of share records with an Advisor. these interviews or meetings. This pre-meeting allows g. Privacy of Records Shared with Advisor Advisors to clarify and understand their role and Bel- Advisors are expected to maintain the privacy of the larmine University’s policies and procedures. records shared with them. These records may not be e. Advisor Violations of Bellarmine University shared with third parties, disclosed publicly, or used Policy for purposes not explicitly authorized by Bellarmine All Advisors are subject to the same Bellarmine Univer- University. Bellarmine University may seek to restrict sity policies and procedures, whether they are attorneys the role of any Advisor who does not respect the sensitive or not. Advisors are expected to advise their advisees nature of the process or who fails to abide by Bellarmine without disrupting proceedings. Advisors should not University’s privacy expectations. address Bellarmine University officials in a meeting h. Expectations of an Advisor or interview unless invited to (e.g., asking procedural Bellarmine University generally expects an Advisor to questions). The Advisor may not make a presentation or adjust their schedule to allow them to attend meetings represent their advisee during any meeting or proceed- when planned, but may change scheduled meetings to ing and may not speak on behalf of the advisee to the accommodate an Advisor’s inability to attend, if doing Investigator(s) or other Decision-maker(s) except during so does not cause an unreasonable delay. a hearing proceeding, during cross-examination. Bellarmine University may also make reasonable provi- The parties are expected to ask and respond to ques- sions to allow an Advisor who cannot attend in person tions on their own behalf throughout the investigation to attend a meeting by telephone, video conferencing, phase of the resolution process. Although the Advisor or other similar technologies as may be convenient and generally may not speak on behalf of their advisee, the available. Advisor may consult with their advisee, either privately i. Expectations of the Parties with Respect to as needed, or by conferring or passing notes during any Advisors resolution process meeting or interview. For longer or A party may elect to change Advisors during the process more involved discussions, the parties and their Advisors and is not obligated to use the same Advisor throughout. should ask for breaks to allow for private consultation. The parties are expected to inform the Investigator(s) of Any Advisor who oversteps their role as defined by the identity of their Advisor at least two (2) business days this policy will be warned only once. If the Advisor before the date of their first meeting with Investigators continues to disrupt or otherwise fails to respect the (or as soon as possible if a more expeditious meeting is limits of the Advisor role, the meeting will be ended, or necessary or desired). other appropriate measures implemented. Subsequently, The parties are expected to provide timely notice to the Title IX Coordinator will determine how to address the Title IX Coordinator if they change Advisors at any the Advisor’s non-compliance and future role. time. It is assumed that if a party changes Advisors, f. Sharing Information with the Advisor consent to share information with the previous Advisor Bellarmine University expects that the parties may wish is terminated, and a release for the new Advisor must to have Bellarmine University share documentation and be secured. Parties are expected to inform the Title IX evidence related to the allegations with their Advisors. Coordinator of the identity of their hearing Advisor at Parties may share this information directly with their least two (2) business days before the hearing. Advisor or other individuals if they wish. Doing so may j. Assistance in Securing an Advisor help the parties participate more meaningfully in the Bellarmine University will refer students and employees resolution process. to the Louisville Bar Association if a party is seeking Bellarmine University also provides a consent form legal representation to participate as an Advisor in the that authorizes Bellarmine University to share such in- process. Options may be found here: https://www. formation directly with their Advisor. The parties must loubar.org/public-resources/need-a-lawyer/.

83 6. Resolution Processes The Title IX Coordinator may look to the following Resolution proceedings are private. All persons present factors to assess whether Alternate Resolution is ap- at any time during the resolution process are expected to propriate, or which form of Alternate Resolution may maintain the privacy of the proceedings in accordance with be most successful for the parties: Bellarmine University policy. No recordings (either video • The parties’ amenability to Alternate Resolution; or audio) of meetings or hearings are allowed by any party • Likelihood of potential resolution, taking into account other than Bellarmine University. While there is an expecta- any power dynamics between the parties; tion of privacy around what Investigators share with parties • The parties’ motivation to participate; during interviews, the parties have discretion to share their • Civility of the parties; own knowledge and evidence with others if they so choose. • Cleared violence risk assessment/ongoing risk analysis; Bellarmine University encourages parties to discuss this with • Disciplinary history; their Advisors before doing so. • Whether an emergency removal is needed; a. Informal Resolution • Skill of the Alternate Resolution facilitator with this Informal Resolution can include three different ap- type of complaint; proaches: • Complaint complexity; • When the parties agree to resolve the matter through • Emotional investment/intelligence of the parties; an alternate resolution mechanism • Rationality of the parties; • When the Respondent accepts responsibility for violat- • Goals of the parties; ing policy, and desires to accept a sanction and end the • Adequate resources to invest in Alternate Resolution resolution process; or (time, staff, etc.) • When the Title IX Coordinator can resolve the mat- The ultimate determination of whether Alternate Resolu- ter informally by providing supportive measures to tion is available or successful is to be made by the Title IX remedy the situation. Coordinator. The Title IX Coordinator maintains records To initiate Informal Resolution, a Complainant needs of any resolution that is reached, and failure to abide by the to submit a formal complaint, as defined above. If a resolution agreement may result in appropriate responsive/ Respondent wishes to initiate Informal Resolution, they disciplinary actions. Results of complaints resolved by should contact the Title IX Coordinator to so indicate. Informal Resolution or Alternate Resolution are not ap- It is not necessary to pursue Informal Resolution first pealable. in order to pursue a Formal Grievance Process, and any c. Respondent Accepts Responsibility for Alleged party participating in Informal Resolution can stop the Violations process at any time and begin or resume the Formal The Respondent may accept responsibility for all or part Grievance Process. of the alleged policy violations at any point during the Prior to implementing Informal Resolution, Bellarmine resolution process. If the Respondent indicates an intent University will provide the parties with written notice of to accept responsibility for all of the alleged misconduct, the reported misconduct and any sanctions or measures the formal process will be paused, and the Title IX Coor- that may result from participating in such a process, dinator will determine whether Informal Resolution can including information regarding any records that will be used according to the criteria in that section above. be maintained or shared by Bellarmine University. If Informal Resolution is applicable, the Title IX Coor- Bellarmine University will obtain voluntary, written dinator will determine whether all parties and Bellarmine confirmation that all parties wish to resolve the matter University are able to agree on responsibility, sanctions, through Informal Resolution before proceeding and and/or remedies. If so, the Title IX Coordinator imple- will not pressure the parties to participate in Informal ments the accepted finding that the Respondent is in Resolution. violation of Bellarmine University policy and implements b. Alternate Resolution agreed-upon sanctions and/or remedies, in coordination Alternate Resolution is an informal process, including with other appropriate administrator(s), as necessary. mediation or restorative practices, etc. by which a mutu- This result is not subject to appeal once all parties ally agreed upon resolution of an allegation is reached. All indicate their written assent to all agreed upon terms parties must consent to the use of Alternate Resolution. of resolution. When the parties cannot agree on all

84 terms of resolution, the Formal Grievance Process identified in members of the Pool that make them best will resume at the same point where it was paused. suited to particular roles. When a resolution is accomplished, the appropriate c. Pool Member Training sanction or responsive actions are promptly implemented The Pool members receive annual training jointly or in order to effectively stop the harassment or discrimina- based on their respective roles. This training includes, tion, prevent its recurrence, and remedy the effects of but is not limited to: the discriminatory conduct, both on the Complainant • The scope of Bellarmine University’s Discrimination and the community. and Harassment Policy and Procedures d. Negotiated Resolution • How to conduct investigations and hearings that pro- The Title IX Coordinator (or Deputy) with the consent tect the safety of Complainants and Respondents, and of the parties, may negotiate and implement an agree- promote accountability ment to resolve the allegations that satisfies all parties • Implicit bias and Bellarmine University. Negotiated Resolutions are • Disparate treatment and impact not appealable. • Reporting, confidentiality, and privacy requirements • Applicable laws, regulations, and federal regulatory 7. Grievance Process Pool guidance The Formal Grievance Process relies on a pool of administra- • How to implement appropriate and situation-specific tors (“the Pool”) to carry out the process. Members of the remedies Pool are announced in an annual distribution of this policy • How to investigate in a thorough, reliable, and im- to all students, parents/guardians of students, employees, partial manner prospective students, and prospective employees. • How to uphold fairness, equity, and due process The list of Pool members and a description of the Pool can • How to weigh evidence be found at https://www.bellarmine.edu/hr/response-team/. • How to conduct questioning a. Pool Member Roles • How to assess credibility Members of the Pool are trained annually, and can serve • Impartiality and objectivity in in the following roles, at the direction of the Title • How to render findings and generate clear, concise, IX Coordinator: evidence-based rationales • To act as an Advisor to the parties • The definitions of all offenses • To serve in a facilitation role in informal resolution or • How to apply definitions used by Bellarmine University Alternate Resolution if with respect to consent (or the absence or negation of • appropriately trained consent) consistently, impartially, and in accordance • in appropriate resolution modalities (e.g., mediation, with policy restorative practices • How to conduct an investigation and grievance process • To investigate complaints including hearings, appeals, and informal resolution • To serve as a hearing facilitator (process administrator, processes no decision-making role) • How to serve impartially by avoiding prejudgment of • To serve as a Decision-maker regarding the complaint the facts at issue, conflicts of interest, and bias • To serve as an Appeal Decision-maker • Any technology to be used at a live hearing b. Pool Member Roles • Issues of relevance of questions and evidence The Title IX Coordinator appoints the Pool, which acts • Issues of relevance to create an investigation report with independence and impartiality. While members of that fairly summarizes relevant evidence the Pool are typically trained in a variety of skill sets • How to determine appropriate sanctions in reference and can rotate amongst the different roles listed above in to all forms of harassment, discrimination, and/or different cases, Bellarmine University can also designate retaliation allegations permanent roles for individuals in the Pool, using others Specific training is also provided for Appeal Decision- as substitutes or to provide greater depth of experience makers, Advisors (who are Bellarmine University employ- when necessary. This process of role assignment may ees), and Chairs. All Pool members are required to attend be the result of particular skills, aptitudes, or talents these trainings annually. The materials used to train all

85 members of the Pool are publicly posted here https://www. • Information about the privacy of the process, bellarmine.edu/hr/response-team/. • Information on the need for each party to have an Advi- d. Pool Membership sor of their choosing and suggestions for ways to identify The Pool includes: an Advisor, • 4 or more chairs: one representative from HR and one • A statement informing the parties that Bellarmine Uni- from Student Affairs, etc., who are members and who versity’s Policy prohibits knowingly making false state- respectively Chair hearings for allegations involving ments, including knowingly submitting false information student and employee Respondents during the resolution process, • 3 or more members of the Academic Affairs adminis- • Detail on how the party may request disability accom- tration and/or faculty modations during the interview process, • 3 or more members of the administration/staff • A link to Bellarmine University’s VAWA Brochure, • 1 representative from Campus Safety • The name(s) of the Investigator(s), along with a process • 2 representatives from Human Resources to identify, in advance of the interview process, to the • 1 representative from Athletics Title IX Coordinator any conflict of interest that the Pool members are usually appointed to two-year terms. Investigator(s) may have, and Individuals who are interested in serving in the Pool are • An instruction to preserve any evidence that is directly encouraged to contact the Title IX Coordinator. related to the allegations. Amendments and updates to the NOIA may be made as the 8. Formal Grievance Process: Notice of Investiga- investigation progresses and more information becomes available tion and Allegations regarding the addition or dismissal of various charges. The Title IX Coordinator (or Deputy) will provide written Notice will be made in writing and may be delivered by one notice of the investigation and allegations (the “NOIA”) to the or more of the following methods: in person, mailed to the local Respondent upon commencement of the Formal Grievance or permanent address(es) of the parties as indicated in official Process. This facilitates the Respondent’s ability to prepare Bellarmine University records, or emailed to the parties’ Bel- for the interview and to identify and choose an Advisor to larmine University-issued email or designated accounts. Once accompany them. The NOIA is also copied to the Complain- mailed, emailed, and/or received in-person, notice will be ant, who is to be given advance notice of when the NOIA presumptively delivered. will be delivered to the Respondent. The NOIA will include: 9. Resolution Timeline • A meaningful summary of all of allegations, Bellarmine University will make a good faith effort to com- • The identity of the involved parties (if known), plete the resolution process within a sixty-to-ninety (60-90) • The precise misconduct being alleged, business day time period, including appeal, which can be • The date and location of the alleged incident(s) (if known), extended as necessary for appropriate cause by the Title IX • The specific policies implicated, Coordinator, who will provide notice and rationale for any • A description of the applicable procedures, extensions or delays to the parties as appropriate, as well as • A statement of the potential sanctions/responsive actions an estimate of how much additional time will be needed to that could result, complete the process. • A statement that Bellarmine University presumes the Respondent is not responsible for the reported miscon- 10. Appointment of Investigators duct unless and until the evidence supports a different Once the decision to commence a formal investigation is made, determination, the Title IX Coordinator appoints Pool members to conduct • A statement that determinations of responsibility are the investigation (typically using a team of two Investigators), made at the conclusion of the process and that the par- usually within two (2) business days of determining that an ties will be given an opportunity to inspect and review investigation should proceed. all directly related and/or relevant evidence obtained during the review and comment period, 11. Ensuring Impartiality • A statement about Bellarmine University’s policy on Any individual materially involved in the administration of retaliation, the resolution process [including the Title IX Coordinator, Investigator(s), and Decision-maker(s)] may neither have nor

86 demonstrate a conflict of interest or bias for a party gener- anticipated duration of the delay and reason to the parties ally, or for a specific Complainant or Respondent. and provide the parties with status updates if necessary. The Title IX Coordinator will vet the assigned Investigator(s) Bellarmine University will promptly resume its investiga- to ensure impartiality by ensuring there are no actual or ap- tion and resolution process as soon as feasible. During such parent conflicts of interest or disqualifying biases. The par- a delay, Bellarmine University will implement supportive ties may, at any time during the resolution process, raise a measures as deemed appropriate. concern regarding bias or conflict of interest, and the Title Bellarmine University action(s) are not typically altered IX Coordinator will determine whether the concern is rea- or precluded on the grounds that civil or criminal charges sonable and supportable. If so, another Pool member will be involving the underlying incident(s) have been filed or that assigned and the impact of the bias or conflict, if any, will criminal charges have been dismissed or reduced. be remedied. If the source of the conflict of interest or bias is the Title IX Coordinator, concerns should be raised with 14. Steps in the Investigation Process the University President. All investigations are thorough, reliable, impartial, prompt, The Formal Grievance Process involves an objective evalu- and fair. Investigations involve interviews with all relevant ation of all relevant evidence obtained, including evidence parties and witnesses; obtaining available, relevant evidence; which supports that the Respondent engaged in a policy and identifying sources of expert information, as necessary. violation and evidence which supports that the Respondent All parties have a full and fair opportunity, through the did not engage in a policy violation. Credibility determina- investigation process, to suggest witnesses and questions, to tions may not be based solely on an individual’s status or provide evidence and expert witnesses, and to fully review participation as a Complainant, Respondent, or witness. and respond to all evidence on the record. Bellarmine University operates with the presumption The Investigator(s) typically take(s) the following steps, if that the Respondent is not responsible for the reported not already completed (not necessarily in this order): misconduct unless and until the Respondent is determined • Determine the identity and contact information of the to be responsible for a policy violation by the applicable Complainant standard of proof. • In coordination with campus partners (e.g., the Title IX Coordinator), initiate or assist with any necessary 12. Investigation Timeline supportive measures Investigations are completed expeditiously, normally within • Identify all policies implicated by the alleged misconduct thirty (30) business days, though some investigations may and notify the Complainant and Respondent of all of the take weeks or even months, depending on the nature, extent, specific policies implicated and complexity of the allegations, availability of witnesses, • Assist the Title IX Coordinator with conducting a prompt police involvement, etc. initial assessment to determine if the allegations indicate Bellarmine University will make a good faith effort to a potential policy violation complete investigations as promptly as circumstances permit • Commence a thorough, reliable, and impartial investi- and will communicate regularly with the parties to update gation by identifying issues and developing a strategic them on the progress and timing of the investigation. investigation plan, including a witness list, evidence list, intended investigation timeframe, and order of interviews 13. Delays in the Investigation Process and Interac- for all witnesses and the parties tions with Law Enforcement • Meet with the Complainant to finalize their interview/ Bellarmine University may undertake a short delay in its statement, if necessary investigation (several days to a few weeks) if circumstances • Prepare the initial Notice of Investigation and Allegation require. Such circumstances include, but are not limited to: (NOIA). The NOIA may be amended with any additional a request from law enforcement to temporarily delay the or dismissed allegations investigation, the need for language assistance, the absence » Notice should inform the parties of their right to have of parties and/or witnesses, and/or accommodations for the assistance of an Advisor, who could be a member disabilities or health conditions. of the Pool or an Advisor of their choosing present for Bellarmine University will communicate in writing the all meetings attended by the party • Provide each interviewed party and witness an oppor-

87 tunity to review and verify the Investigator’s summary • The Investigator(s) may elect to respond in writing in the notes (or transcript) of the relevant evidence/testimony investigation report to the parties’ submitted responses from their respective interviews and meetings and/or to share the responses between the parties for • Make good faith efforts to notify the parties of any meet- additional responses ing or interview involving the other party, in advance • The Investigator(s) will incorporate relevant elements when possible of the parties’ written responses into the final investi- • When participation of a party is expected, provide that gation report, include any additional relevant evidence, party with written notice of the date, time, and loca- make any necessary revisions, and finalize the report. tion of the meeting, as well as the expected participants The Investigator(s) should document all rationales for and purpose any changes made after the review and comment period • Interview all available, relevant witnesses and conduct • The Investigator(s) shares the report with the Title IX follow-up interviews as necessary Coordinator and/or legal counsel for their review and • Allow each party the opportunity to suggest witnesses feedback and questions they wish the Investigator(s) to ask of the • The Investigator will incorporate any relevant feedback, other party and witnesses, and document in the report and the final report is then shared with all parties and which questions were asked, with a rationale for any their Advisors through secure electronic transmission changes or omissions. or hard copy at least ten (10) business days prior to a • Complete the investigation promptly and without un- hearing. The parties are also provided with a file of any reasonable deviation from the intended timeline directly related evidence that was not included in the • Provide regular status updates to the parties throughout report the investigation. • Prior to the conclusion of the investigation, provide the 15. Role and Participation of Witnesses in the In- parties and their respective Advisors (if so desired by vestigation the parties) with a list of witnesses whose information Witnesses (as distinguished from the parties) who are em- will be used to render a finding ployees of Bellarmine University are expected to cooperate • Write a comprehensive investigation report fully sum- with and participate in Bellarmine University’s investiga- marizing the investigation, all witness interviews, and tion and resolution process. Failure of such witnesses to addressing all relevant evidence. Appendices includ- cooperate with and/or participate in the investigation or ing relevant physical or documentary evidence will be resolution process constitutes a violation of policy and may included warrant discipline. • The Investigator(s) gather, assess, and synthesize evidence, While in-person interviews for parties and all potential but make no conclusions, engage in no policy analysis, witnesses are ideal, circumstances (e.g., study abroad, summer and render no recommendations as part of their report break) may require individuals to be interviewed remotely. • Prior to the conclusion of the investigation, provide Skype, Zoom, FaceTime, WebEx, or similar technologies the parties and their respective Advisors (if so desired may be used for interviews if the Investigator(s) determine by the parties) a secured electronic or hard copy of the that timeliness or efficiency dictate a need for remote inter- draft investigation report as well as an opportunity viewing. Bellarmine University will take appropriate steps to to inspect and review all of the evidence obtained as reasonably ensure the security/privacy of remote interviews. part of the investigation that is directly related to the Witnesses may also provide written statements in lieu of in- reported misconduct, including evidence upon which terviews or choose to respond to written questions, if deemed Bellarmine University does not intend to rely in reaching appropriate by the Investigator(s), though not preferred. If a determination, for a ten (10) business day review and a witness submits a written statement but does not intend comment period so that each party may meaningfully to be and is not present for cross examination at a hearing, respond to the evidence. The parties may elect to waive their written statement may not be used as evidence. the full ten days. Each copy of the materials shared will be watermarked on each page with the role of the person 16. Recording of Interviews receiving it (e.g., Complainant, Respondent, Complain- No unauthorized audio or video recording of any kind is ant’s Advisor, Respondent’s Advisor). permitted during investigation meetings. If Investigator(s)

88 elect to audio and/or video record interviews, all involved maker or Chair in the matter but may serve as an adminis- parties must be made aware of audio and/or video recording. trative facilitator of the hearing if their previous role(s) in the matter do not create a conflict of interest. Otherwise, 17. Evidentiary Considerations in the Investigation a designee may fulfill this role. The hearing will convene at The investigation does not consider: 1) incidents not directly a time determined by the Chair or designee. related to the possible violation, unless they evidence a pattern; 2) the character of the parties; or 3) questions and 20. Evidentiary Considerations in the Hearing evidence about the Complainant’s sexual predisposition or Any evidence that the Decision-maker(s) determine(s) is prior sexual behavior, unless such questions and evidence relevant and credible may be considered. The hearing does about the Complainant’s prior sexual behavior are offered to not consider: 1) incidents not directly related to the possible prove that someone other than the Respondent committed violation, unless they evidence a pattern; 2) the character of the conduct alleged by the Complainant, or if the questions the parties; or 3) questions and evidence about the Complain- and evidence concern specific incidents of the Complainant’s ant’s sexual predisposition or prior sexual behavior, unless prior sexual behavior with respect to the Respondent and such questions and evidence about the Complainant’s prior are offered to prove consent. sexual behavior are offered to prove that someone other than the Respondent committed the conduct alleged by the Com- 18. Referral for Hearing plainant, or if the questions and evidence concern specific Provided that the complaint is not resolved through Informal incidents of the Complainant’s prior sexual behavior with Resolution, once the final investigation report is shared with respect to the Respondent and are offered to prove consent. the parties, the Title IX Coordinator will refer the matter Previous disciplinary action of any kind involving the Re- for a hearing. spondent may be considered in determining an appropriate The hearing cannot be less than ten (10) business days sanction upon a determination of responsibility, assuming from the conclusion of the investigation –when the final Bellarmine University uses a progressive discipline system. investigation report is transmitted to the parties and the This information is only considered at the sanction stage of Decision-maker–unless all parties and the Decision-maker the process. agree to an expedited timeline. The parties may each submit a written impact statement The Title IX Coordinator will select an appropriate prior to the hearing for the consideration of the Decision- Decision-maker from the Pool depending on whether the maker(s) at the sanction stage of the process when a deter- Respondent is an employee or a student. Allegations involv- mination of responsibility is reached. ing student-employees will be directed to the appropriate After post-hearing deliberation, the Decision-maker renders Decision-maker depending on the context of the alleged a determination based on the preponderance of the evidence; misconduct. whether it is more likely than not that the Respondent violated the Policy as alleged. 19. Hearing Decision-maker Composition Bellarmine University will designate a three-member panel 21. Notice of Hearing from the Pool, at the discretion of the Title IX Coordinator. No less than ten (10) business days prior to the hearing, One of the three members will be appointed as Chair by the the Title IX Coordinator or the Chair will send notice of Title IX Coordinator. the hearing to the parties. Once mailed, emailed, and/or The Decision-maker(s) will not have had any previous in- received in-person, notice will be presumptively delivered. volvement with the investigation. The Title IX Coordinator The notice will contain: may elect to have an alternate from the Pool sit in throughout • A description of the alleged violation(s), a list of all poli- the resolution process in the event that a substitute is needed cies allegedly violated, a description of the applicable for any reason. procedures, and a statement of the potential sanctions/ Those who have served as Investigators will be witnesses in responsive actions that could result. the hearing and therefore may not serve as Decision-makers. • The time, date, and location of the hearing and a re- Those who are serving as Advisors for any party may not minder that attendance is mandatory, superseding all serve as Decision-makers in that matter. other campus activities. The Title IX Coordinator may not serve as a Decision- • Any technology that will be used to facilitate the hearing.

89 • Information about the option for the live hearing to occur and remain within the 60-90 business day goal for resolution. with the parties located in separate rooms using technol- In these cases, if the Respondent is a graduating student, a ogy that enables the Decision-maker(s) and parties to see hold may be placed on graduation and/or official transcripts and hear a party or witness answering questions. Such a until the matter is fully resolved (including any appeal). A request must be raised with the Title IX Coordinator at student facing charges under this Policy is not in good stand- least five (5) business days prior to the hearing. ing to graduate. • A list of all those who will attend the hearing, along with an invitation to object to any Decision-maker on 22. Alternative Hearing Participation Options the basis of demonstrated bias. This must be raised with If a party or parties prefer not to attend or cannot attend the Title IX Coordinator at least two (2) business days the hearing in person, the party should request alternative prior to the hearing. arrangements from the Title IX Coordinator or the Chair at • Information on how the hearing will be recorded and on least five (5) business days prior to the hearing. access to the recording for the parties after the hearing. The Title IX Coordinator or the Chair can arrange to use • A statement that if any party or witness does not ap- technology to allow remote testimony without compromis- pear at the scheduled hearing, the hearing may be held ing the fairness of the hearing. Remote options may also in their absence, and the party’s or witness’s testimony be needed for witnesses who cannot appear in person. Any and any statements given prior to the hearing will not witness who cannot attend in person should let the Title be considered by the Decision-maker(s). For compelling IX Coordinator or the Chair know at least five (5) business reasons, the Chair may reschedule the hearing. days prior to the hearing so that appropriate arrangements • Notification that the parties may have the assistance of can be made. an Advisor of their choosing at the hearing and will be required to have one present for any questions they may 23. Pre-Hearing Preparation desire to ask. The party must notify the Title IX Coor- The Chair, after any necessary consultation with the parties, dinator if they do not have an Advisor, and Bellarmine Investigator(s) and/or Title IX Coordinator, will provide the University will appoint one. Each party must have an names of persons who will be participating in the hearing, all Advisor present. There are no exceptions. pertinent documentary evidence, and the final investigation • A copy of all the materials provided to the Decision- report to the parties at least ten (10) business days prior to maker(s) about the matter, unless they have been pro- the hearing. vided already.11 Any witness scheduled to participate in the hearing must • An invitation to each party to submit to the Chair an have been first interviewed by the Investigator(s) or have impact statement pre-hearing that the Decision-maker proffered a written statement or answered written ques- will review during any sanction determination. tions, unless all parties and the Chair assent to the witness’s • An invitation to contact the Title IX Coordinator to participation in the hearing. The same holds for any evidence arrange any disability accommodations, language as- that is first offered at the hearing. If the parties and Chair sistance, and/or interpretation services that may be do not assent to the admission of evidence newly offered at needed at the hearing, at least seven (7) business days the hearing, the Chair will delay the hearing and instruct prior to the hearing. that the investigation needs to be re-opened to consider • Parties may not bring mobile phones/devices into the that evidence. hearing. The parties will be given a list of the names of the De- Hearings for possible violations that occur near or after cision-maker(s) at least five (5) business days in advance of the end of an academic term (assuming the Respondent is still the hearing. All objections to any Decision-maker must be subject to this Policy) and are unable to be resolved prior to raised in writing, detailing the rationale for the objection, the end of term will typically be held immediately after the and must be submitted to the Title IX Coordinator as soon end of the term or during the summer, as needed, to meet as possible and no later than two days prior to the hear- the resolution timeline followed by Bellarmine University ing. Decision-makers will only be removed if the Title IX

11 The final investigation report may be shared using electronic means that preclude downloading, forwarding, or otherwise sharing.

90 Coordinator concludes that their bias or conflict of interest 25. Hearing Procedures precludes an impartial hearing of the allegation(s). At the hearing, the Decision-maker(s) has the authority to The Title IX Coordinator will give the Decision-maker(s) hear and make determinations on all allegations of discrimi- a list of the names of all parties, witnesses, and Advisors at nation, harassment, and/or retaliation and may also hear and least five (5) business days in advance of the hearing. Any make determinations on any additional alleged policy viola- Decision-maker who cannot make an objective determination tions that have occurred in concert with the discrimination, must recuse themselves from the proceedings when noti- harassment, and/or retaliation, even though those collateral fied of the identity of the parties, witnesses, and Advisors allegations may not specifically fall within the policy on in advance of the hearing. If a Decision-maker is unsure of Equal Opportunity, Harassment, and Nondiscrimination. whether a bias or conflict of interest exists, they must raise Participants at the hearing will include the Chair, any ad- the concern to the Title IX Coordinator as soon as possible. ditional panelists, the hearing facilitator, the Investigator(s) During the ten (10) business day period prior to the hear- who conducted the investigation, the parties (or three (3) ing, the parties have the opportunity for continued review organizational representatives when an organization is the and comment on the final investigation report and available Respondent), Advisors to the parties, any called witnesses, evidence. That review and comment can be shared with the Title IX Coordinator (or Deputy), and anyone providing Chair at the pre-hearing meeting or at the hearing and will authorized accommodations or assistive services. be exchanged between each party by the Chair. The Chair will answer all questions of procedure. Anyone appearing at the hearing to provide information will respond 24. Pre-Hearing Meetings to questions on their own behalf. The Chair may convene a pre-hearing meeting(s) with the The Chair will allow witnesses who have relevant informa- parties and/or their Advisors to invite them to submit the tion to appear at a portion of the hearing in order to respond questions or topics they (the parties and/or their Advisors) to specific questions from the Decision-maker(s) and the wish to ask or discuss at the hearing, so that the Chair can parties and will then be excused. rule on their relevance ahead of time to avoid any improper evidentiary introduction in the hearing or provide recom- 26. Joint Hearings mendations for more appropriate phrasing. However, this In hearings involving more than one Respondent or in which advance review opportunity does not preclude the Advisors two (2) or more Complainants have accused the same indi- from asking at the hearing for a reconsideration based on vidual of substantially similar conduct, the Title IX Coordi- any new information or testimony offered at the hearing. nator reserves the right to proceed with a joint investigation The Chair must document and share their rationale for any and hearing. exclusion or inclusion at this pre-hearing meeting. However, the Title IX Coordinator may permit the inves- The Chair, only with full agreement of the parties, may tigation and/or hearings pertinent to each Respondent to be decide in advance of the hearing that certain witnesses do conducted separately if there is a compelling reason to do so. not need to be present if their testimony can be adequately In joint hearings, separate determinations of responsibility summarized by the Investigator(s) in the investigation report will be made for each Respondent with respect to each al- or during the hearing. leged policy violation. At each pre-hearing meeting with a party and their Advisor, the Chair will consider arguments that evidence identified 27. The Order of the Hearing – Introductions and in the final investigation report as relevant is, in fact, not Explanation of Procedure relevant. Similarly, evidence identified as directly related The Chair explains the procedures and introduces the par- but not relevant by the Investigator(s) may be argued to be ticipants. This may include a final opportunity for challenge relevant. The Chair may rule on these arguments pre-hearing or recusal of the Decision-maker(s) on the basis of bias or and will exchange those rulings between the parties prior to conflict of interest. The Chair will rule on any such chal- the hearing to assist in preparation for the hearing. The Chair lenge unless the Chair is the individual who is the subject of may consult with legal counsel and/or the Title IX Coordi- the challenge, in which case the Title IX Coordinator will nator, or ask either or both to attend pre-hearing meetings. review and decide the challenge. The pre-hearing meeting(s) will not be recorded. The Chair then conducts the hearing according to the hearing script. At the hearing, recording, witness logistics, party

91 logistics, curation of documents, separation of the parties, that they are irrelevant, unduly repetitious (and thus irrel- and other administrative elements of the hearing process are evant), or abusive. The Chair has final say on all questions managed by a non-voting hearing facilitator appointed by the and determinations of relevance, subject to any appeal. The Title IX Coordinator. The hearing facilitator may attend to: Chair may consult with legal counsel on any questions of logistics of rooms for various parties/witnesses as they wait; admissibility. The Chair may ask advisors to frame why a flow of parties/witnesses in and out of the hearing space; question is or is not relevant from their perspective but will ensuring recording and/or virtual conferencing technology not entertain argument from the advisors on relevance once is working as intended; copying and distributing materials the Chair has ruled on a question. to participants, as appropriate, etc. If the parties raise an issue of bias or conflict of interest of an Investigator or Decision-maker at the hearing, the 28. Investigator Presents the Final Investigation Chair may elect to address those issues, consult with legal Report counsel, and/or refer them to the Title IX Coordinator, The Investigator(s) will then present a summary of the final and/or preserve them for appeal. If bias is not in issue at the investigation report, including items that are contested and hearing, the Chair should not permit irrelevant questions those that are not, and will be subject to questioning by the that probe for bias. Decision-maker(s) and the parties (through their Advisors). The Investigator(s) will be present during the entire hearing 30. Refusal to Submit to Cross-Examination and process, but not during deliberations. Inferences Neither the parties nor the Decision-maker(s) should ask If a party or witness chooses not to submit to cross-exam- the Investigator(s) their opinions on credibility, recommended ination at the hearing, either because they do not attend findings, or determinations, and the Investigators, Advisors, the meeting, or they attend but refuse to participate in and parties will refrain from discussion of or questions about questioning, then the Decision-maker(s) may not rely on these assessments. If such information is introduced, the any prior statement made by that party or witness at the Chair will direct that it be disregarded. hearing (including those contained in the investigation report) in the ultimate determination of responsibility. The 29. Testimony and Questioning Decision-maker(s) must disregard that statement. Evidence Once the Investigator(s) present their report and are ques- provided that is something other than a statement by the tioned, the parties and witnesses may provide relevant infor- party or witness may be considered. mation in turn, beginning with the Complainant, and then If the party or witness attends the hearing and answers in the order determined by the Chair. The parties/witnesses some cross-examination questions, only statements related to will submit to questioning by the Decision-maker(s) and then the cross-examination questions they refuse to answer can- by the parties through their Advisors (“cross-examination”). not be relied upon. However, if the statements of the party All questions are subject to a relevance determination who is refusing to submit to cross-examination or refuses to by the Chair. The Advisor, who will remain seated during attend the hearing are the subject of the allegation itself (e.g., questioning, will pose the proposed question orally, electroni- the case is about verbal harassment or a quid pro quo offer), cally, or in writing (orally is the default, but other means of then those statements are not precluded from admission. submission may be permitted by the Chair upon request or The Decision-maker(s) may not draw any inference solely agreed to by the parties and the Chair), the proceeding will from a party’s or witness’s absence from the hearing or refusal pause to allow the Chair to consider it, and the Chair will to answer cross-examination or other questions. determine whether the question will be permitted, disal- If charges of policy violations other than sexual harassment lowed, or rephrased. are considered at the same hearing, the Decision-maker(s) The Chair may explore arguments regarding relevance may consider all evidence it deems relevant, may rely on with the Advisors, if the Chair so chooses. The Chair will any relevant statement as long as the opportunity for cross- then state their decision on the question for the record and examination is afforded to all parties through their Advisors, advise the party/witness to whom the question was directed, and may draw reasonable inferences from any decision by any accordingly. The Chair will explain any decision to exclude party or witness not to participate or respond to questions. a question as not relevant, or to reframe it for relevance. If a party’s Advisor of choice refuses to comply with Bel- The Chair will limit or disallow questions on the basis

92 larmine University’s established rules of decorum for the five (5) pages in length and must be submitted to the Title hearing, Bellarmine University may require the party to IX Coordinator within two (2) business days of the end of use a different Advisor. If a Bellarmine University-provided deliberations, unless the Title IX Coordinator grants an ex- Advisor refuses to comply with the rules of decorum, Bel- tension. If an extension is granted, the Title IX Coordinator larmine University may provide that party with a different will notify the parties. Advisor to conduct cross-examination on behalf of that party. 33. Notice of Outcome 31. Recording Hearings Using the deliberation statement, the Title IX Coordinator Hearings (but not deliberations) are recorded by Bellarmine will work with the Chair to prepare a Notice of Outcome. University for purposes of review in the event of an appeal. The Notice of Outcome may be reviewed by legal counsel. The The parties may not record the proceedings and no other Title IX Coordinator will then share the letter, including the unauthorized recordings are permitted. final determination, rationale, and any applicable sanction(s) The Decision-maker(s), the parties, their Advisors, and with the parties and their Advisors within 5 business days appropriate administrators of Bellarmine University will be of receiving the Decision-maker(s)’ deliberation statement. permitted to listen to the recording in a controlled environ- The Notice of Outcome will then be shared with the par- ment determined by the Title IX Coordinator. No person ties simultaneously. Notification will be made in writing and will be given or be allowed to make a copy of the recording may be delivered by one or more of the following methods: without permission of the Title IX Coordinator. in person, mailed to the local or permanent address of the parties as indicated in official Bellarmine University records, 32. Deliberation, Decision-making, and Standard or emailed to the parties’ Bellarmine University-issued email of Proof or otherwise approved account. Once mailed, emailed, and/ The Decision-maker(s) will deliberate in closed session to or received in-person, notice will be presumptively delivered. determine whether the Respondent is responsible or not The Notice of Outcome will identify the specific policy(ies) responsible for the policy violation(s) in question. If a panel reported to have been violated, including the relevant policy is used, a simple majority vote is required to determine the section, and will contain a description of the procedural finding. The preponderance of the evidence standard of proof steps taken by Bellarmine University from the receipt of is used. The hearing facilitator may be invited to attend the misconduct report to the determination, including any the deliberation by the Chair, but is there only to facilitate and all notifications to the parties, interviews with parties procedurally, not to address the substance of the allegations. and witnesses, site visits, methods used to obtain evidence, When there is a finding of responsibility on one or more and hearings held. of the allegations, the Decision-maker(s) may then consider The Notice of Outcome will specify the finding on each the previously submitted party impact statements in deter- alleged policy violation; the findings of fact that support mining appropriate sanction(s). the determination; conclusions regarding the application of The Chair will ensure that each of the parties has an the relevant policy to the facts at issue; a statement of, and opportunity to review any impact statement submitted by rationale for, the result of each allegation to the extent Bel- the other party(ies). The Decision-maker(s) may – at their larmine University is permitted to share such information discretion – consider the statements, but they are not binding. under state or federal law; any sanctions issued which Bel- The Decision-maker(s) will review the statements and any larmine University is permitted to share according to state or pertinent conduct history provided by the Associate Dean federal law; and any remedies provided to the Complainant of Students and will determine the appropriate sanction(s) designed to ensure access to Bellarmine University’s edu- in consultation with other appropriate administrators, as cational or employment program or activity, to the extent required. Bellarmine University is permitted to share such information The Chair will then prepare a written deliberation state- under state or federal law (this detail is not typically shared ment and deliver it to the Title IX Coordinator, detailing with the Respondent unless the remedy directly relates to the determination, rationale, the evidence used in support the Respondent). of its determination, the evidence disregarded, credibility The Notice of Outcome will also include information on assessments, and any sanctions. when the results are considered by Bellarmine University to This report typically should not exceed three (3) to be final, any changes that occur prior to finalization, and the relevant procedures and bases for any available appeal options.

93 • Suspension: Termination of student status for a 34. Statement of the Rights of the Parties (see Ap- definite period of time not to exceed two years and/ pendix A) or until specific criteria are met. Students who return from suspension are automatically placed on probation 35. Sanctions through the remainder of their tenure as a student at Factors considered when determining a sanction/responsive Bellarmine University. action may include, but are not limited to: • Expulsion: Permanent termination of student status • The nature, severity of, and circumstances surrounding and revocation of rights to be on campus for any reason the violation(s) or to attend Bellarmine University-sponsored events. • The Respondent’s disciplinary history This sanction will be noted permanently as a Conduct • The need for sanctions/responsive actions to bring an Expulsion on the student’s official transcript. end to the discrimination, harassment, and/or retaliation • Withholding Diploma: Bellarmine University may • The need for sanctions/responsive actions to prevent withhold a student’s diploma for a specified period of the future recurrence of discrimination, harassment, time and/or deny a student participation in commence- and/or retaliation ment activities if the student has an allegation pending • The need to remedy the effects of the discrimination, or as a sanction if the student is found responsible for harassment, and/or retaliation on the Complainant and an alleged violation. the community • Organizational Sanctions: Deactivation, loss of • The impact on the parties recognition, loss of some or all privileges (including • Any other information deemed relevant by the Decision- Bellarmine University registration) for a specified maker(s) period of time. The sanctions will be implemented as soon as is feasible, • Other Actions: In addition to or in place of the above either upon the outcome of any appeal or the expiration of sanctions, Bellarmine University may assign any other the window to appeal without an appeal being requested. sanctions as deemed appropriate. The sanctions described in this policy are not exclusive of, b. Employee Sanctions and may be in addition to, other actions taken or sanctions Responsive actions for an employee who has engaged in imposed by external authorities. harassment, discrimination, and/or retaliation include: a. Student Sanctions • Warning – Verbal or Written The following are the usual sanctions that may be imposed • Performance Improvement/Management Process upon students or organizations singly or in combination: • Required Counseling • Warning: A formal statement that the conduct was • Required Training or Education unacceptable and a warning that further violation of any • Probation Bellarmine University policy, procedure, or directive • Loss of Annual Pay Increase will result in more severe sanctions/responsive actions. • Loss of Oversight or Supervisory Responsibility • Required Assessment: A mandate to meet with and • Demotion engage in either Bellarmine University-sponsored or • Suspension with pay external counseling to better comprehend the miscon- • Suspension without pay duct and its assessment. • Termination • Probation: A written reprimand for violation of insti- • Other Actions: In addition to or in place of the above tutional policy, providing for more severe disciplinary sanctions, Bellarmine University may assign any other sanctions in the event that the student or organization is sanctions as deemed appropriate. found in violation of any institutional policy, procedure, or directive within a specified period of time. Terms 36. Withdrawal or Resignation While Charges of the probation will be articulated and may include Pending denial of specified social privileges, exclusion from co- Students: If a student has an allegation pending for violation curricular activities, exclusion from designated areas of the Policy on Equal Opportunity, Harassment, and Non- of campus, no-contact orders, and/or other measures discrimination, Bellarmine University may place a hold on deemed appropriate. a student’s ability to graduate and/or to receive an official

94 transcript/diploma. cess. No appeal Decision-maker will have been involved in Should a student decide to not participate in the resolu- the process previously, including any dismissal appeal that tion process, the process proceeds absent their participation may have been heard earlier in the process. to a reasonable resolution. Should a student Respondent The Request for Appeal will be forwarded to the Appeal permanently withdraw from Bellarmine University, the Chair for consideration to determine if the request meets resolution process ends, as Bellarmine University no longer the grounds for appeal (a Review for Standing). has disciplinary jurisdiction over the withdrawn student. This review is not a review of the merits of the appeal, However, Bellarmine University will continue to address and but solely a determination as to whether the request meets remedy any systemic issues, variables that may have contributed the grounds and is timely filed. If it meets the grounds for to the alleged violation(s), and any ongoing effects of the appeal, the Appeal Panel will then review the appeal and all alleged harassment, discrimination, and/or retaliation. The information regarding the case. student who withdraws or leaves while the process is pend- a. Grounds for Appeal ing may not return to Bellarmine University. Such exclusion Appeals are limited to the following grounds: applies to all campuses of Bellarmine University. A hold will A. Procedural irregularity that affected the outcome of be placed on their ability to be readmitted. They may also be the matter; barred from Bellarmine University property and/or events. B. New evidence that was not reasonably available at the If the student Respondent only withdraws or takes a leave time the determination regarding responsibility or for a specified period of time (e.g., one semester or term), the dismissal was made, that could affect the outcome of resolution process may continue remotely and that student the matter; and is not permitted to return to Bellarmine University unless C. The Title IX Coordinator, Investigator(s), or Decision- and until all sanctions have been satisfied. maker(s) had a conflict of interest or bias for or against During the resolution process, Bellarmine University may put Complainants or Respondents generally or the specific a hold on a responding student’s transcript or place a notation Complainant or Respondent that affected the outcome on a responding student’s transcript or dean’s disciplinary of the matter. certification that a disciplinary matter is pending. If any of the grounds in the Request for Appeal do not Employees: Should an employee Respondent resign with meet the grounds in this Policy, that request will be unresolved allegations pending, the resolution process ends, denied by the Chair and the parties and their Advisors as Bellarmine University no longer has disciplinary jurisdic- will be notified in writing of the denial and the rationale. tion over the resigned employee. If any of the grounds in the Request for Appeal meet the However, Bellarmine University will continue to address grounds in this Policy, then the Appeal Chair will notify and remedy any systemic issues, variables that contributed the Appeal Panel and other party(ies) and their Advisors, to the alleged violation(s), and any ongoing effects of the the Title IX Coordinator, and, when appropriate, the alleged harassment or discrimination. Investigators and/or the original Decision-maker(s). The employee who resigns with unresolved allegations The other party(ies) and their Advisors, the Title IX pending is not eligible for rehire with Bellarmine University Coordinator, and, when appropriate, the Investigators and the records retained by the Title IX Coordinator will and/or the original Decision-maker(s) will be mailed, reflect that status. emailed, and/or provided a hard copy of the request All Bellarmine University responses to future inquiries with the approved grounds and then be given 5 business regarding employment references for that individual will days to submit a response to the portion of the appeal include that the f5ormer employee resigned during a pend- that was approved and involves them. All responses will ing disciplinary matter. be forwarded by the Chair to all parties for review and comment. 37. Appeals The non-appealing party (if any) may also choose to Any party may file a request for appeal (“Request for Ap- raise a new ground for appeal at this time. If so, that peal”), but it must be submitted in writing to the Title IX will be reviewed for standing by the Appeal Chair and Coordinator within 5 days of the delivery of the Notice of either denied or approved. If approved, it will be for- Outcome. warded to the party who initially requested an appeal, A 3-member Appeal Panel will be appointed. The appeal the Investigator(s) and/or original Decision-maker(s), as panel will have one Chair who will oversee the review pro- necessary, who will submit their responses in 5 business

95 days, which will be circulated for review and comment are confined to a review of the written documentation by all parties. or record of the original hearing and pertinent docu- Neither party may submit any new requests for appeal mentation regarding the specific grounds for appeal. after this time period. The Appeal Chair will collect any • An appeal is not an opportunity for Appeal Decision- additional information needed and all documentation makers to substitute their judgment for that of the regarding the approved grounds and the subsequent original Decision-maker(s) merely because they disagree responses and the Appeal Panel will render a decision with the finding and/or sanction(s). in no more than 5 business days, barring exigent cir- • The Appeal Chair/Panel may consult with the Title IX cumstances. All decisions will apply the preponderance Coordinator on questions of procedure or rationale, of the evidence standard. for clarification, if needed. Documentation of all such A Notice of Appeal Outcome will be sent to all parties consultation will be maintained. simultaneously including the decision on each approved • Appeals granted based on new evidence should nor- ground and rationale for each decision. The Notice mally be remanded to the original Investigator(s) and/ of Appeal Outcome will specify the finding on each or Decision-maker(s) for reconsideration. Other ap- ground for appeal, any specific instructions for remand peals may be remanded at the discretion of the Title or reconsideration, any sanctions that may result which IX Coordinator or, in limited circumstances, decided Bellarmine University is permitted to share according on appeal. to state or federal law, and the rationale supporting the • Once an appeal is decided, the outcome is final: fur- essential findings to the extent Bellarmine University ther appeals are not permitted, even if a decision or is permitted to share under state or federal law. sanction is changed on remand (except in the case of Notification will be made in writing and may be deliv- a new hearing). When appeals result in no change to ered by one or more of the following methods: in person, the finding or sanction, that decision is final. When mailed to the local or permanent address of the parties an appeal results in a new finding or sanction, that as indicated in official institutional records, or emailed finding or sanction can be appealed one final time on to the parties’ Bellarmine University-issued email or the grounds listed above and in accordance with these otherwise approved account. Once mailed, emailed procedures.] and/or received in-person, notice will be presumptively • In rare cases where a procedural error cannot be delivered. cured by the original Decision-maker(s) (as in cases of b. Sanctions Status During the Appeal bias), the appeal may order a new hearing with a new Any sanctions imposed as a result of the hearing are Decision-maker(s). stayed during the appeal process. Supportive measures • The results of a remand to a Decision-maker(s) can- may be reinstated, subject to the same supportive mea- not be appealed. The results of a new hearing can be sure procedures above. appealed, once, on any of the three available appeal If any of the sanctions are to be implemented immedi- grounds. ately post-hearing, then emergency removal procedures • In cases in which the appeal results in reinstatement (detailed above) for a hearing on the justification for doing to Bellarmine University or resumption of privileges, so must be permitted within 48 hours of implementation. all reasonable attempts will be made to restore the Bellarmine University may still place holds on official Respondent to their prior status, recognizing that some transcripts, diplomas, graduations, and course registra- opportunities lost may be irreparable in the short term. tion pending the outcome of an appeal when the original sanctions included separation. 38. Long-Term Remedies/Other Actions c. Appeal Considerations Following the conclusion of the resolution process, and in • Decisions on appeal are to be deferential to the original addition to any sanctions implemented, the Title IX Coordina- decision, making changes to the finding only when there tor may implement additional long-term remedies or actions is clear error and to the sanction(s)/responsive action(s) with respect to the parties and/or the campus community that only if there is a compelling justification to do so. are intended to stop the harassment, discrimination, and/or • Appeals are not intended to provide for a full re-hearing retaliation, remedy the effects, and prevent reoccurrence. (de novo) of the allegation(s). In most cases, appeals These remedies/actions may include, but are not limited to: • Referral to counseling and health services

96 • Referral to the Employee Assistance Program to restore or preserve equal access to Bellarmine Uni- • Education to the individual and/or the community versity’s education program or activity; • Permanent alteration of housing assignments iv. Any appeal and the result therefrom; • Permanent alteration of work arrangements for employees v. Any Informal Resolution and the result therefrom; • Provision of campus safety escorts vi. All materials used to train Title IX Coordinators, • Climate surveys Investigators, Decision-makers, and any person who • Policy modification and/or training facilitates an Informal Resolution process. Bellarmine • Provision of transportation accommodations University will make these training materials publicly • Implementation of long-term contact limitations between available on Bellarmine University’s website. the parties vii. Any actions, including any supportive measures, taken • Implementation of adjustments to academic deadlines, in response to a report or formal complaint of sexual course schedules, etc. harassment, including: At the discretion of the Title IX Coordinator, certain a. The basis for all conclusions that the response was long-term support or measures may also be provided to the not deliberately indifferent; parties even if no policy violation is found. b. Any measures designed to restore or preserve When no policy violation is found, the Title IX Coordinator equal access to Bellarmine University’s education will address any remedies owed by Bellarmine University to program or activity; and the Respondent to ensure no effective denial of educational c. If no supportive measures were provided to the access. Complainant, document the reasons why such a Bellarmine University will maintain the privacy of any response was not clearly unreasonable in light of long-term remedies/actions/measures, provided privacy the known circumstances. does not impair Bellarmine University’s ability to provide Bellarmine University will also maintain any and all re- these services. cords in accordance with state and federal laws.

39. Failure to Comply with Sanctions and/or Interim 41. Disabilities Accommodations in the Resolution and Long-term Remedies and/or Responsive Process Actions Bellarmine University is committed to providing reason- All Respondents are expected to comply with the assigned able accommodations and support to qualified students, sanctions, responsive actions, and/or corrective actions employees, or others with disabilities to ensure equal access within the timeframe specified by the final Decision-maker(s) to Bellarmine University’s resolution process. (including the Appeal Chair/Panel). Anyone needing such accommodations or support should Failure to abide by the sanction(s)/action(s) imposed by contact the Director of Disability Services or Human Re- the date specified, whether by refusal, neglect, or any other sources, who will review the request and, in consultation reason, may result in additional sanction(s)/action(s), including with the person requesting the accommodation and the Title suspension, expulsion, and/or termination from Bellarmine IX Coordinator, determine which accommodations are ap- University and may be noted on a student’s official transcript. propriate and necessary for full participation in the process. A suspension will only be lifted when compliance is achieved to the satisfaction of the Title IX Coordinator. 42. Revision of this Policy and Procedures This Policy and procedures supersede any previous policy(ies) 40. Recordkeeping addressing harassment, sexual misconduct, discrimination, Bellarmine University will maintain for a period of seven and/or retaliation and will be reviewed and updated annually years records of: by the Title IX Coordinator. Bellarmine University reserves i. Each sexual harassment investigation including any the right to make changes to this document as necessary, determination regarding responsibility and any audio and once those changes are posted online, they are in effect. or audiovisual recording or transcript required under During the resolution process, the Title IX Coordinator federal regulation; may make minor modifications to procedures that do not ii. Any disciplinary sanctions imposed on the Respondent; materially jeopardize the fairness owed to any party, such iii. Any remedies provided to the Complainant designed as to accommodate summer schedules. The Title IX Coor-

97 dinator may also vary procedures materially with notice (on the institutional website, with the appropriate effective date identified) upon determining that changes to law or regulation require policy or procedural alterations not reflected in this Policy and procedures. If government laws or regulations change – or court decisions alter – the requirements in a way that impacts this document, this document will be construed to comply with the most recent government regulations or holdings. This document does not create legally enforceable protections beyond the protection of the background state and federal laws which frame such policies and codes, generally. This Policy and procedures are effective August 14th, 2020.

98 APPENDIX A: STATEMENT OF migration assistance; or other services, both on campus and in the community. RIGHTS OF THE PARTIES • The right to a Bellarmine University-implemented no- contact order or a no-trespass order against a non- affiliated third party, when a person has engaged in or • The right to an equitable investigation and resolution threatens to engage in stalking, threatening, harassing, of all credible allegations of prohibited harassment or or other improper conduct that presents a danger to the discrimination made in good faith to Bellarmine Uni- welfare of the party or others. versity officials. • The right to be informed of available assistance in chang- • The right to timely written notice of all alleged viola- ing academic, living, and/or working situations after tions, including the identity of the parties involved (if an alleged incident of discrimination, harassment, and/ known), the precise misconduct being alleged, the date or retaliation, if such changes are reasonably available. and location of the alleged misconduct (if known), the No formal report, or investigation, either campus or implicated policies and procedures, and possible sanctions. criminal, needs to occur before this option is available. • The right to timely written notice of any material ad- Such actions may include, but are not limited to: justments to the allegations (e.g., additional incidents or » Relocating an on-campus student’s housing to a different allegations, additional Complainants, unsubstantiated on-campus location allegations) and any attendant adjustments needed to » Assistance from Bellarmine University staff in complet- clarify potentially implicated policy violations. ing the relocation • The right to be informed in advance of any public release » Changing an employee’s work environment (e.g., report- of information regarding the allegation(s) or underlying ing structure, office/workspace relocation) incident(s), whenever possible. » Transportation accommodations • The right not to have any personally identifiable infor- » Visa/immigration assistance mation released to the public without consent provided, » Arranging to dissolve a housing contract and a pro- except to the extent permitted by law. rated refund • The right to be treated with respect by Bellarmine » Exam, paper, and/or assignment rescheduling or ad- University officials. justment • The right to have Bellarmine University policies and » Receiving an incomplete in, or a withdrawal from, a procedures followed without material deviation. class (may be retroactive) • The right not to be pressured to mediate or otherwise » Transferring class sections informally resolve any reported misconduct involving » Temporary withdrawal/leave of absence (may be ret- violence, including sexual violence. roactive) • The right not to be discouraged by Bellarmine University » Campus safety escorts officials from reporting sexual misconduct or discrimi- » Alternative course completion options. nation to both on-campus and off-campus authorities. • The right to have Bellarmine University maintain such • The right to be informed by Bellarmine University actions for as long as necessary and for supportive mea- officials of options to notify proper law enforcement sures to remain private, provided privacy does not authorities, including on-campus and local police, and impair Bellarmine University’s ability to provide the the option(s) to be assisted by Bellarmine University supportive measures. authorities in notifying such authorities, if the party so • The right to receive sufficiently advanced, written notice chooses. This also includes the right not to be pressured of any meeting or interview involving the other party, to report, as well. when possible. • The right to have allegations of violations of this Policy • The right to ask the Investigator(s) and Decision-maker(s) responded to promptly and with sensitivity by Bellarmine to identify and question relevant witnesses, including University law enforcement and/or other Bellarmine expert witnesses. University officials. • The right to provide the Investigator(s)/Decision-maker(s) • The right to be informed of available interim actions with a list of questions that, if deemed relevant by the and supportive measures, such as counseling; advocacy; Investigator(s)/Chair, may be asked of any party or health care; legal, student financial aid, visa, and im- witness.

99 • The right not to have irrelevant prior sexual history or sponsibility for any allegation, but prior to sanctioning. character admitted as evidence. • The right to be promptly informed in a written Notice • The right to know the relevant and directly related evi- of Outcome letter of the finding(s) and sanction(s) of dence obtained and to respond to that evidence. the resolution process and a detailed rationale therefor • The right to fair opportunity to provide the Investigator(s) (including an explanation of how credibility was as- with their account of the alleged misconduct and have sessed), delivered simultaneously (without undue delay) that account be on the record. to the parties. • The right to receive a copy of the investigation report, • The right to be informed in writing of when a decision including all factual, policy, and/or credibility analyses by Bellarmine University is considered final and any performed, and all relevant and directly related evidence changes to the sanction(s) that occur before the deci- available and used to produce the investigation report, sion is finalized. subject to the privacy limitations imposed by state and • The right to be informed of the opportunity to appeal federal law, prior to the hearing, and the right to have the finding(s) and sanction(s) of the resolution process, at least ten (10) business days to review the report prior and the procedures for doing so in accordance with the to the hearing. standards for appeal established by Bellarmine University. • The right to respond to the investigation report, includ- • The right to a fundamentally fair resolution as defined ing comments providing any additional relevant evidence in these procedures. after the opportunity to review the investigation report, and to have that response on the record. • The right to be informed of the names of all witnesses whose information will be used to make a finding, in advance of that finding, when relevant. • The right to regular updates on the status of the investigation and/or resolution. • The right to have reports of alleged Policy violations addressed by Investigators, Title IX Coordinators, and Decision-maker(s) who have received at least eight hours of relevant annual training. • The right to a Hearing Panel that is not single-sex in its composition, if a panel is used. • The right to preservation of privacy, to the extent possible and permitted by law. • The right to meetings, interviews, and/or hearings that are closed to the public. • The right to petition that any Bellarmine University representative in the process be recused on the basis of disqualifying bias and/or conflict of interest. • The right to have an Advisor of their choice to accompany and assist the party in all meetings and/or interviews associated with the resolution process. • The right to the use of the appropriate standard of evidence, preponderance of the evidence to make a finding after an objective evaluation of all relevant evidence. • The right to be present, including presence via remote technology, during all testimony given and evidence presented during any formal grievance hearing. • The right to have an impact statement considered by the Decision-maker(s) following a determination of re-

100 APPENDIX B: VIOLENCE RISK risk assessment and will rely on a consistent, research-based, reliable system that allows the for the operationalization of ASSESSMENT (VRA) the risk levels. Some examples of formalized approaches to the VRA process include: The NaBITA Risk Rubric,13 The Structured Threat assessment is the process of assessing the actionability Interview for Violence Risk Assessment (SIVRA-35),14 Work- of violence by an individual against another person or group place Assessment of Violence Risk (WAVR-21),15 . following the issuance of a direct or conditional threat. A The VRA is conducted independently from the Title IX Violence Risk Assessment (VRA) is a broader term used process, free from outcome pressure, but is informed by it. to assess any potential violence or danger, regardless of the The individual(s) conducting the assessment will be trained presence of a vague, conditional, or direct threat. to mitigate any bias and provide the analysis and findings in The implementation of VRAs require specific training and a fair and equitable manner. are typically conducted by student conduct officers, and/or The assigned individual conducts a VRA process and makes other CARE teams) members if conducted with a student. a recommendation to the Title IX Coordinator as to whether In the case of an employee, the VRA would be conducted the VRA indicates there is a substantial, compelling, and/ by a trained outside consultant. or immediate risk to health and/or safety of an individual A VRA occurs in collaboration with the CARE team (or or the community. consultant) and must be understood as an on-going process, rather than a singular evaluation or meeting. A VRA is not an evaluation for an involuntary behavioral health hospitalization nor is it a psychological or mental health assessment. A VRA assesses the risk of actionable violence, often with a focus on targeted/predatory escalations, and is supported by research from the fields of law enforcement, criminology, human resources, and psychology. When conducting a VRA, the assessor(s) use an evidence- based process consisting of: 1. an appraisal of risk factors that escalate the potential for violence; 2. a determination of stabilizing influences that reduce the risk of violence; 3. a contextual analysis of violence risk by considering environmental circumstances, hopelessness, and suicid- ality; catalyst events; nature and actionability of threat; fixation and focus on target; grievance collection; and action and time imperative for violence; and 4. the application of intervention and management approaches to reduce the risk of violence. To assess an individual’s level of violence risk, the Title IX Coordinator will initiate the violence risk assessment process through the Care Team or outside consultant. The Care Team will assign a trained individual(s) to perform the assessment, according to the specific nature of the Title IX case. The assessor will follow the process for conducting a violence

13 www.nabita.org/tools 14 www.nabita.org/resources/assessment-tools/sivra-35/ 15 www.wavr21.com

101 APPENDIX C: PROCESS B typically one to five business days in duration. The steps in an initial assessment can include: • The Title IX Coordinator reaches out to the Complain- • Process B is applicable when the Title IX Coordinator ant to offer supportive measures. determines Process A is inapplicable, or offenses subject • The Title IX Coordinator works with the Complainant to Process A have been dismissed. to ensure they have an Advisor. • If Process A is applicable, Process A must be applied in • The Title IX Coordinator works with the Complainant to lieu of Process B. determine whether the Complainant prefers a supportive • Bellarmine University can substitute any alternative response or an Administrative Resolution. process instead of Process B, if desired. » If a supportive and remedial response is preferred, the • VAWA Section 304 requirements apply to Process B or Title IX Coordinator works with the Complainant to any alternative process for reports that fall under VAWA. identify their wishes and then seeks to facilitate imple- • Title IX requirements outside of Section 106.30 (based mentation. The Administrative Resolution process is not on the original 1975 regulations, the 2001 Revised Guid- initiated, though the Complainant can elect to initiate ance, etc.) may also be applicable to Process B. it later, if desired. » If an Informal Resolution option is preferred, the Title INTERIM RESOLUTION PROCESS FOR ALLEGED IX Coordinator assesses whether the complaint is suit- VIOLATIONS OF THE POLICY ON EQUAL OPPORTU- able for informal resolution and may seek to determine NITY, HARASSMENT, AND NONDISCRIMINATION if the Respondent is also willing to engage in Informal Resolution. Bellarmine University will act on any formal or informal » If Administrative Resolution is preferred, the Title allegation or notice of violation of the policy on Equal Op- IX Coordinator initiates the investigation process and portunity, Harassment and Nondiscrimination that is received determines whether the scope of the investigation will by the Title IX Coordinator16 or a member of the adminis- address: tration, faculty, or other employee, with the exception of › Incident, and/or confidential resources, as articulated in the Policy above. › A potential pattern of misconduct, and/or The procedures described below apply to all allegations of › A culture/climate issue. harassment or discrimination on the basis of protected class • In many cases, the Title IX Coordinator may determine status involving students, staff, faculty members, or third that a Violence Risk Assessment (VRA) should be con- parties, with the exception of at-will employees. ducted by the Care Team or outside consultant as part These procedures may also be used to address collateral of the initial assessment. A VRA can aid in ten critical misconduct arising from the investigation of or occurring in and/or required determinations, including: conjunction with harassing or discriminatory conduct (e.g., » Interim suspension of a Respondent who is a threat to vandalism, physical abuse of another). All other allegations health/safety; of misconduct unrelated to incidents covered by this policy » Whether the Title IX Coordinator should pursue Admin- will be addressed through the procedures elaborated in the istrative Resolution absent a willing/able Complainant; respective student, faculty, and staff handbooks. » Whether to put the investigation on the footing of incident and/or pattern and/or climate; » 1. Initial Assessment To help identify potentially predatory conduct; Following intake, receipt of notice, or a complaint of an alleged » To help assess/identify grooming behaviors; violation of Bellarmine University’s nondiscrimination Policy, the » Whether a Complaint is amenable to Informal Resolu- Title IX Coordinator17 engages in an initial assessment, which is tion, and what modality may be most successful;

16 All references herein to a Title IX Coordinator also include a designee of the Title IX Coordinator. 17 If circumstances require, the Senior Vice President for Administration and Trustee Affairs or Title IX Coordinator will designate another person to oversee the process below should an allegation be made about the Coordinator or the Coordinator be otherwise unavailable or unable to fulfill their duties.

102 » Whether to permit a voluntary withdrawal by the Re- • To provide sensitive intake for and initial advice pertain- spondent; ing to the allegations » Whether to impose transcript notation or communicate • To act as optional process Advisors to the parties with a transfer Bellarmine University about a Respondent; • To investigate allegations » Assessment of appropriate sanctions/remedies; • To serve as a Decision-maker » Whether a Clery Act Timely Warning/Trespass order The Title IX Coordinator, carefully vets Pool members for is needed. potential conflicts of interest or disqualifying biases and appoints More about Bellarmine University’s process for VRA can be the Pool, which acts with independence and impartiality. found in Appendix B. Pool members receive annual training organized by the Title Based on the initial assessment, Bellarmine University will IX Coordinator, including a review of Bellarmine University initiate one of two responses: policies and procedures as well as applicable federal and state • Informal Resolution – typically used for less serious laws and regulations so that they are able to appropriately address offenses and only when all parties agree to Alternate allegations, provide accurate information to members of the com- Resolution, or when the Respondent is willing to accept munity, protect safety, and promote accountability. responsibility for violating policy. This can also include The Pool members receive annual training specific to their a remedies-only response. role. This training includes, but is not limited to: • Administrative Resolution – investigation of policy • The scope of Bellarmine University’s Sexual Misconduct violation(s) and recommended finding, subject to a Policy and Procedures determination by the Title IX Coordinator or Deci- • How to conduct investigations and hearings that protect sion-maker and the opportunity to appeal to an Appeal the safety of Complainants and Respondents and promote Decision-maker. accountability The investigation and the subsequent Administrative Resolu- • Implicit bias tion determine whether the nondiscrimination policy has been • Disparate treatment and impact violated. If so, Bellarmine University will promptly implement • Reporting, confidentiality, and privacy requirements effective remedies designed to end the discrimination, prevent • Applicable laws, regulations, and federal regulatory recurrence, and address the effects. guidance The process followed considers the preference of the parties • How to implement appropriate and situation-specific but is ultimately determined at the discretion of the Title IX remedies Coordinator. At any point during the initial assessment or formal • How to investigate in a thorough, reliable, and impartial investigation, if the Title IX Coordinator determines that reason- manner able cause does not support the conclusion that policy has been • How to uphold fairness, equity, and due process violated, the process will end, and the parties will be notified. • How to weigh evidence The Complainant may request that the Title IX Coordina- • How to conduct questioning tor review the reasonable cause determination and/or re-open • How to assess credibility the investigation. This decision lies in the sole discretion of the • Impartiality and objectivity Title IX Coordinator, but the request is usually only granted in • Types of evidence extraordinary circumstances. • Deliberation • How to render findings and generate clear, concise, 2. Resolution Process Pool evidence-based rationales The resolution processes rely on a pool of officials (“Pool”) to carry • The definitions of all offenses out the process. Members of the Pool are announced in an annual • How to apply definitions used by Bellarmine University distribution of this Policy to all students and their parents/guard- with respect to consent (or the absence or negation of ians, employees, prospective students, and prospective employees. consent) consistently, impartially, and in accordance The list of members and a description of the Pool can be found with policy at https://www.bellarmine.edu/hr/response-team/. Members • How to conduct an investigation and grievance process of the Pool are trained annually in all aspects of the resolution including hearings, appeals, and informal resolution process and can serve in any of the following roles, at the direc- processes tion of the Title IX Coordinator: • How to serve impartially, by avoiding prejudgment of

103 the facts at issue, conflicts of interest, and bias may face the loss of that Advisor and/or possible Policy • Any technology to be use violations. • Issues of relevance of questions and evidence Advisors are expected to consult with their advisees • Issues of relevance to create an investigation report that without disrupting Bellarmine University meetings or fairly summarizes relevant evidence interviews. Advisors do not represent parties in the • How to determine appropriate sanctions in reference to process; their role is only to advise. all forms of harassment and discrimination allegations b. Expectations of the Parties with Respect to Specific training is also provided for Appeal Decision- Advisors makers, intake personnel, and Advisors. Each party may choose an Advisor18 who is eligible and available19 to accompany them throughout the process. 3. Counterclaims The Advisor can be anyone, including an attorney, but Counterclaims by the Respondent may be made in good faith but should not be someone who is also a witness in the are also sometimes made for purposes of retaliation. Bellarmine process. A party may elect to change Advisors during University is obligated to ensure that any process is not abused the process and is not obligated to use the same Advisor for retaliatory purposes. throughout. Bellarmine University permits the filing of counterclaims, but The parties are expected to inform the Investigators uses the initial assessment, described above in the Policy section, of the identity of their Advisor at least two (2) business to assess whether the allegations are made in good faith. If they are, days before the date of their first meeting with the the allegations will be processed using the resolution procedures Investigator(s) (or as soon as possible if a more expedi- below, typically after resolution of the underlying allegation. tious meeting is necessary or desired). A delay in the processing of counterclaims is permitted, ac- The parties are expected to provide timely notice to cordingly. Occasionally, allegations and counterclaims can be the Investigator(s) and/or the Title IX Coordinator if resolved through the same investigation, at the discretion of the they change Advisors at any time. Title IX Coordinator. When counterclaims are not made in good Upon written request of a party, Bellarmine University faith, they will be considered retaliatory, and may constitute a will copy the Advisor on all communications between violation of this Policy Bellarmine University and the party. At the discretion of the Title IX Coordinator, more 4. Advisors than one Advisor may be permitted to the parties, upon a. Expectations of an Advisor request. For equity purposes, if one party is allowed Bellarmine University generally expects an Advisor to another Advisor, the other party must be allowed one adjust their schedule to allow them to attend Bellarm- to as well. ine University meetings when planned, but Bellarmine University may change scheduled meetings to accom- 5. Resolution Options modate an Advisor’s inability to attend, if doing so does Proceedings are private. All persons present at any time during not cause an unreasonable delay. the resolution process are expected to maintain the privacy of Bellarmine University may also make reasonable provi- the proceedings in accord with Bellarmine University Policy. sions to allow an Advisor who cannot attend in person While there is an expectation of privacy around what is to attend a meeting by telephone, video conferencing, discussed during interviews, the parties have discretion to share or other similar technologies as may be convenient and their own experiences with others if they so choose, but are available. encouraged to discuss with their Advisors first before doing so. Parties whose Advisors are disruptive or who do not a. Informal Resolution abide by Bellarmine University policies and procedures Informal Resolution is applicable when the parties vol-

18 This could include an attorney, advocate, or support person. Witnesses are not entitled to Advisors within the process, though they can be advised externally. If Bellarmine University allows more than one Advisor for one party, they should do so for all parties. 19 “Available” means the party cannot insist on an Advisor who simply doesn’t have inclination, time, or availability. Also, the Advisor cannot have institutionally conflicting roles, such as being a Title IX administrator who has an active role in the matter, or a supervisor who must monitor and implement sanctions.

104 untarily agree to resolve the matter through Alternate or part of the alleged policy violations at any point Resolution mediation, restorative practices, etc., or during the resolution process. If the Respondent ac- when the Respondent accepts responsibility for violating cepts responsibility, the Title IX Coordinator makes Policy, or when the Title IX Coordinator can resolve a determination that the individual is in violation of the matter informally by providing remedies to resolve Bellarmine University Policy. the situation. The Title IX Coordinator then determines ap- It is not necessary to pursue Informal Resolution first propriate sanction(s) or responsive actions, which in order to pursue Administrative Resolution, and any are promptly implemented in order to effectively party participating in Informal Resolution can stop stop the harassment, discrimination, and/or retalia- the process at any time and request the Administrative tion; prevent its recurrence; and remedy the effects Resolution process. Further, if an Informal Resolution of the conduct, both on the Complainant and the fails after the fact, Administrative Resolution may be community. pursued. If the Respondent accepts responsibility for all of i. Alternate Resolution the alleged policy violations and the Title IX Co- Alternate Resolution is an informal process, such ordinator or designee has determined appropriate as mediation or restorative practices, by which a sanction(s) or responsive actions, which are promptly mutually agreed upon resolution of an allegation is implemented, the process is over. The Complainant reached. It may be used for less serious, yet inappro- will be informed of this outcome. priate, behaviors and is encouraged as an alternative If the Respondent accepts responsibility for some to the Administrative Resolution process (described of the alleged policy violations and the Title IX Co- below) to resolve conflicts. The parties must consent ordinator has determined appropriate sanction(s) or to the use of Alternate Resolution. responsive actions, which are promptly implemented, The Title IX Coordinator determines if Alternate for those violations, then the remaining allegations Resolution is appropriate, based on the willingness will continue to be investigated and resolved. The of the parties, the nature of the conduct at issue, Complainant will be informed of this outcome. and the susceptibility of the conduct to Alternate The parties are still able to seek Alternate Resolu- Resolution. tion on the remaining allegations, subject to the In an Alternate Resolution meeting, a trained stipulations above. administrator facilitates a dialogue with the parties iii. Negotiated Resolution to an effective resolution, if possible. Institutionally- The Title IX Coordinator, with the consent of the imposed sanctions are not possible as the result of parties, may negotiate and implement any agreement an Alternate Resolution process, though the parties to resolve the allegations that satisfies all parties and may agree to accepted sanctions and/or appropriate Bellarmine University. remedies. b. Administrative Resolution The Title IX Coordinator maintains records of Administrative Resolution can be pursued for any behavior any resolution that is reached, and failure to abide for which the Respondent has not accepted responsibility by the resolution can result in appropriate enforce- that constitutes conduct covered by the Equal Opportu- ment actions. nity, Harassment, and Nondiscrimination Policy at any Alternate Resolution is not typically the primary time during the process. Administrative Resolution starts resolution mechanism used to address reports of with a thorough, reliable, and impartial investigation. violent behavior of any kind or in other cases of If Administrative Resolution is initiated, the Title IX serious violations of policy, though it may be made Coordinator will provide written notification of the available after the Administrative Resolution pro- investigation to the parties at an appropriate time dur- cess is completed should the parties and the Title ing the investigation. Typically, notice is given at least IX Coordinator believe it could be beneficial. The 48 hours in advance of an interview. Advanced notice results of Alternate Resolution are not appealable. facilitates the parties’ ability to identify and choose an ii. Respondent Accepts Responsibility for Al- Advisor, if any, to accompany them to the interview. leged Violations Notification will include a meaningful summary of the The Respondent may accept responsibility for all allegations, will be made in writing, and may be delivered

105 by one or more of the following methods: in person, larmine University will promptly resume its investigation mailed to the local or permanent address of the parties and resolution process once notified by law enforcement as indicated in official Bellarmine University records, that the initial evidence collection process is complete. or emailed to the parties’ Bellarmine University-issued Bellarmine University action(s) are not typically altered or designated email account. or precluded on the grounds that civil or criminal charges Once mailed, emailed, and/or received in-person, involving the underlying incident(s) have been filed or notice will be presumptively delivered. The notifica- that criminal charges have been dismissed or reduced. tion should include the policies allegedly violated, if Investigations involve interviews with all relevant known at the time. Alternatively, the policies allegedly parties and witnesses, obtaining available, relevant evi- violated can be provided at a later date, in writing, as dence, and identifying sources of expert information, the investigation progresses, and details become clearer. as necessary. Bellarmine University aims to complete all investiga- All parties have a full and fair opportunity, though the tions within a sixty (60) business day time period, which investigation process, to suggest witnesses and questions, can be extended as necessary for appropriate cause by to provide evidence, and to fully review and respond to the Title IX Coordinator, with notice to the parties as all evidence, on the record. appropriate. Once the decision is made to commence an investiga- 6. Investigation tion, the Title IX Coordinator appoints Pool members to The Investigators typically take the following steps, if not already conduct the investigation (typically using a team of two completed (not necessarily in this order): Investigators), usually within two (2) days of determin- • Determine the identity and contact information of the ing that an investigation should proceed. Complainant The Title IX Coordinator will vet the assigned • In coordination with campus partners (e.g., the Title Investigator(s) to ensure impartiality by ensuring there IX Coordinator), initiate or assist with any necessary are no conflicts of interest or disqualifying bias. supportive measures The parties may, at any time during the resolution • Identify all policies implicated by the alleged misconduct process, raise a concern regarding bias or conflict of • Assist the Title IX Coordinator with conducting an initial interest, and the Title IX Coordinator will determine assessment to determine if there is reasonable cause to whether the concern is reasonable and supportable. If believe the Respondent has violated policy so, another Investigator will be assigned and the impact • If there is insufficient evidence to support reasonable of the bias or conflict, if any, will be remedied. If the cause, the process is closed with no further action bias or conflict relates to the Title IX Coordinator, • Commence a thorough, reliable, and impartial investiga- concerns should be raised with Dr. Sean Ryan, Senior tion by developing a strategic investigation plan, includ- Vice President for Administration and Trustee Affairs. ing a witness list, evidence list, intended investigation Investigations are completed expeditiously, normally timeframe, and order of interviews for all parties and within 30 business days, though some investigations witnesses take weeks or even months, depending on the nature, • Meet with the Complainant to finalize their statement, extent, and complexity of the allegations, availability of if necessary witnesses, police involvement, etc. • Prepare the initial Notice of Investigation and Allegation Bellarmine University will make a good faith effort (NOIA) on the basis of the initial assessment. Notice to complete investigations as promptly as circumstances may be one step or multiple steps, depending on how permit and will communicate regularly with the par- the investigation unfolds, and potential policy violations ties to update them on the progress and timing of the may be added or dropped as more is learned. Investiga- investigation. tors will update the NOIA accordingly and provide it Bellarmine University may undertake a short delay in to the parties. its investigation (several days to weeks, to allow evidence • Notice should inform the parties of their right to have collection) when criminal charges based on the same the assistance of a Pool member as a process Advisor ap- behaviors that invoke Bellarmine University’s resolution pointed by Bellarmine University other Advisor of their process are being investigated by law enforcement. Bel- choosing present for all meetings attended by the advisee

106 • When formal notice is being given, it should provide with one of two options: the parties with a written description of the alleged » Include in the report a recommendation to the Title IX violation(s), a list of all policies allegedly violated, a Coordinator/Decision-maker on a determination, based description of the applicable procedures, and a state- on a preponderance of the evidence, whether a policy ment of the potential sanctions/responsive actions that violation is more likely than not to have occurred; OR could result » Gather, assess, and synthesize evidence without making a • Give an instruction to the parties to preserve any evidence finding, conclusion, determination or recommendation. that is directly related to the allegations • Provide the final report to the Title IX Coordinator. • Provide the parties and witnesses with an opportunity Recommend to the Title IX Coordinator a finding, based to review and verify the Investigator’s summary notes on a preponderance of the evidence (whether a policy from interviews and meetings with that specific party violation is more likely than not). or witness • Make good faith efforts to notify the parties of any meet- 7. Determination ing or interview involving the other party, in advance Within two to three days of receiving the Investigator’s recom- when possible mendation, the Title IX Coordinator or a trained, designated • Interview all relevant individuals and conduct follow-up Decision-maker from the Pool20 reviews the report and all re- interviews as necessary sponses, and then makes the final determination on the basis of • Allow each party the opportunity to suggest questions the preponderance of the evidence. they wish the Investigator(s) to ask of the other party If the record is incomplete, the Title IX Coordinator/Decision- and witnesses maker may direct a re-opening of the investigation, or may direct • Complete the investigation promptly and without un- or conduct any additional inquiry necessary, including informally reasonable deviation from the intended timeline meeting with the parties or any witnesses, if needed. • Provide regular status updates to the parties throughout The recommendation of the investigation should be strongly the investigation considered but is not binding on the Title IX Coordinator/ • Prior to the conclusion of the investigation, summarize Decision-Maker. The Title IX Coordinator or Decision-maker for the parties the list of witnesses whose information may invite and consider impact statements from the parties if and will be used to render a finding when determining appropriate sanction(s),if any. • Write a comprehensive investigation report fully sum- The Title IX Coordinator then timely provides the parties with marizing the investigation and all evidence a written Notice of Outcome to include findings, any sanction(s), • Provide parties with a copy of the draft investigation and a detailed rationale, delivered simultaneously (without undue report when it is completed, including all relevant evi- delay) to the parties. dence, analysis, credibility assessments, and recommended finding(s) 8. Additional Details of the Investigation Process • Provide each party with a full and fair opportunity to a. Witness responsibilities respond to the report in writing within 5 and incorporate Witnesses (as distinguished from the parties) who are that response into the report faculty or staff of Bellarmine University are expected to • Investigators may choose to respond in writing in the cooperate with and participate in Bellarmine University’s report to the responses of the parties, and/or to share investigation and resolution process. Failure of a witness the responses between the parties for their responses, to cooperate with and/or participate in the investigation while also ensuring that they do not create a never- or resolution process constitutes a violation of Policy ending feedback loop and may be subject to discipline. • Share the report with the Title IX Coordinator or legal b. Remote processes counsel for review and feedback. Parties and witnesses may be interviewed remotely by • Provide the final report to the Title IX Coordinator phone, video conferencing, or similar technologies if the

20 When the Title IX Coordinator is the Investigator or has been heavily involved in the process prior to determination, a Decision-maker should be designated from the Pool to ensure there is no conflict of interest.

107 Investigator(s) or Decision-maker determine that timeli- h. Notification of outcome ness or efficiency dictates a need for remote interviewing. If the Respondent admits to the violation(s), or is found Witnesses may also provide written statements in lieu of in violation, the Title IX Coordinator [in consultation interviews, or respond to questions in writing, if deemed with other administrators as appropriate] determines appropriate by the Investigator(s), though this approach sanction(s) and/or responsive actions, which are promptly is not ideal. Where remote technologies are used, Bel- implemented in order to effectively to stop the harass- larmine University makes reasonable efforts to ensure ment, discrimination, and/or retaliation; prevent its privacy, and that any technology does not work to the recurrence; and remedy the effects of the discriminatory detriment of any party or subject them to unfairness. conduct, both on the Complainant and the community. c. Recording The Title IX Coordinator informs the parties of the No unauthorized audio or video recording of any kind is determination within two to three business days of the permitted during the resolution process. If Investigator(s) resolution, ideally simultaneously, but without signifi- elect to audio and/or video record interviews, all in- cant time delay between notifications. Notifications are volved parties must be made aware of audio and/or made in writing and may be delivered by one or more video recording. of the following methods: in person; mailed to the lo- d. Evidence cal or permanent address of the parties as indicated in Any evidence that is relevant and credible may be consid- official Bellarmine University records; or emailed to ered, including an individual’s prior misconduct history the parties’ Bellarmine University-issued or designated as well as evidence indicating a pattern of misconduct. email account. Once mailed, emailed, and/or received The process should exclude irrelevant or immaterial in-person, notice is presumptively delivered. evidence and may disregard evidence lacking in cred- The Notification of Outcome specifies the finding for ibility or that is improperly prejudicial. each alleged policy violation, any sanction(s) that may e. Sexual history/patterns result which Bellarmine University is permitted to share Unless the Title IX Coordinator determines it is appro- pursuant to state or federal law, and the rationale sup- priate, the investigation and the finding do not consider: porting the essential findings to the extent Bellarmine (1) incidents not directly related to the possible violation, University is permitted to share under state or federal unless they evidence a pattern; (2) the sexual history law. of the parties (though there may be a limited exception The notice will detail when the determination is con- made with regard to the sexual history between the sidered final and will detail any changes that are made parties); or (3) the character of the parties. prior to finalization. f. Previous allegations/violations Unless based on an acceptance of violation by the Re- While previous conduct violations by the Respondent are spondent, the determination may be appealed by either not generally admissible as information supporting the party. The Notification of Outcome also includes the current allegation, the Investigator(s) may supply the Title grounds on which the parties may appeal and the steps IX Coordinator with information about previous good the parties may take to request an appeal of the findings. faith allegations and/or findings, when that information More information about the appeal procedures can be suggests potential pattern and/or predatory conduct. found in section 11 below. Previous disciplinary action of any kind involving the Respondent may be considered in determining the 9. Sanctions appropriate sanction(s), if Bellarmine University uses a Factors considered when determining any sanction(s)/responsive progressive discipline system. action(s) may include, but are not limited to: g. Character witnesses • The nature, severity of, and circumstances surrounding Neither the Title IX Coordinator nor the Investigator(s) the violation meet with character witnesses, but the Investigator(s) • An individual’s disciplinary history may accept up to two (2) letters supporting the character • Previous allegations or allegations involving similar of each of the parties. Such letters must be provided to conduct the Investigator(s) prior to the report being finalized; • The need for sanctions/responsive actions to bring an otherwise, the parties have waived their right to provide end to the discrimination, harassment, and/or retaliation such letters.

108 • The need for sanctions/responsive actions to prevent • Withholding Diploma and/or Official Tran- the future recurrence of discrimination, harassment, scripts: Bellarmine University may withhold a student’s and/or retaliation diploma and/or official transcripts for a specified period of • The need to remedy the effects of the discrimination, time, and/or deny a student participation in commence- harassment, and/or retaliation on the Complainant and ment activities, if the student has an allegation pending, the community or as a sanction if the student is found responsible for • The impact on the parties an alleged violation. • Any other information deemed relevant by the Title IX • Organizational Sanctions: Deactivation, loss of Coordinator recognition, loss of some or all privileges (including The sanction(s) will be implemented as soon as is feasible. Bellarmine University registration), for a specified The sanctions described in this policy are not exclusive of, and period of time. may be in addition to, other actions taken, or sanctions imposed • Other Actions: In addition to or in place of the above by outside authorities. sanctions, Bellarmine University may assign any other a. Student Sanctions sanctions as deemed appropriate. The following are the sanctions that may be imposed b. Employee Sanctions upon students or student organizations singly or in Responsive actions for an employee who has engaged in combination: harassment, discrimination, and/or retaliation include: • Warning: A formal statement that the behavior was • Warning – Verbal or Written unacceptable and a warning that further infractions of • Performance Improvement/Management Process any Bellarmine University policy, procedure, or directive • Required Counseling will result in more severe sanctions/responsive actions. • Required Training or Education • Required Assessment: A mandate to meet with and • Probation engage in either Bellarmine University-sponsored or • Loss of Annual Pay Increase external counseling to better comprehend the miscon- • Loss of Oversight or Supervisory Responsibility duct and its assessment. • Demotion • Probation: A written reprimand for violation of Bel- • Suspension with pay larmine University Policy, providing for more severe • Suspension without pay disciplinary sanctions in the event that the student or • Termination organization is found in violation of any Bellarmine Uni- • Other Actions: In addition to or in place of the above versity policy, procedure or directive within a specified sanctions, Bellarmine University may assign any other period of time. Terms of the probation will be articulated sanctions as deemed appropriate. and may include denial of specified social privileges, exclusion from co-curricular activities, exclusion from 10. Withdrawal or Resignation While Charges are Pending designated areas of campus, no-contact orders, and/or Students: Bellarmine University does not permit a student to other measures deemed appropriate. withdraw if that student has an allegation pending for violation • Suspension: Termination of student status for a definite of the policy on Equal Opportunity, Harassment, and Nondis- period of time not to exceed two years, and/or until crimination. Bellarmine University may place a hold, bar access specific criteria are met. Students who return from to an official transcript, and/or prohibit graduation as necessary suspension are automatically placed on probation through to permit the resolution process to be completed. the remainder of their tenure as a student at Bellarmine Employees: Should an employee resign with unresolved allega- University. At the discretion of the Title IX Coordinator, tions pending, the records of the Title IX Coordinator will reflect this sanction may be noted as a Disciplinary Suspension that status, and any Bellarmine University responses to future on the student’s official transcript. inquiries regarding employment references for that individual will • Expulsion: Permanent termination of student status, include the former employee’s unresolved status. revocation of rights to be on campus for any reason or attend Bellarmine University-sponsored events. This 11. Appeals sanction will be noted as a Conduct Expulsion on the All requests for appeal consideration must be submitted in writ- student’s official transcript. ing to the Title IX Coordinator within 5 business days of the delivery of the written finding of the Title IX Coordinator or

109 Decision-maker. Any party may appeal the findings only under • Sanctions imposed as the result of Administrative Reso- the grounds described below. lution are implemented immediately unless the Title IX An Appeal Panel and Chair Decision-maker chosen from the Coordinator stays their implementation in extraordinary Pool will be designated by the Title IX Coordinator from those circumstances, pending the outcome of the appeal. who have not been involved in the process previously. Any party » For students: Graduation, study abroad, internships/ may appeal, but appeals are limited to the following grounds: externships, etc., do NOT in and of themselves con- • A procedural error or omission occurred that significantly stitute exigent circumstances, and students may not be impacted the outcome of the hearing (e.g., substantiated able to participate in those activities during their appeal. bias, material deviation from established procedures, • All parties will be informed in writing within 5 business failure to correctly apply the evidentiary standard. days of the outcome of the appeal without significant • To consider new evidence, unknown or unavailable time delay between notifications, and in accordance with during the investigation, that could substantially impact the standards for Notice of Outcome as defined above. the original finding or sanction. A summary of this new • Once an appeal is decided, the outcome is final; further evidence and its potential impact must be included. appeals are not permitted, even if a decision or sanc- When any party requests an appeal, the Title IX Coordinator tion is changed on remand. When appeals result in no will share the appeal request with the other party(ies) or other change to the finding or sanction, that decision is final. appropriate persons such as the Investigator(s), who may file a When an appeal results in a new finding or sanction, response within three (3) business days. The other party may that finding or sanction can be appealed one final time also bring their own appeal on separate grounds. on the grounds listed above, and in accordance with If new grounds are raised, the original appealing party will these procedures. be permitted to submit a written response to these new grounds • In rare cases when a procedural error cannot be cured within 5 business days. These responses or appeal requests will be by the original Investigator(s) and/or Title IX Coordi- shared with each party. The Appeal Chair will review the appeal nator/Decision-maker (as in cases of bias), the Appeal request(s) within 5 business days of completing the pre-appeal Chair/Panel may recommend a new investigation and/ exchange of materials. If grounds are not sufficient for an appeal, or Administrative Resolution process, including a new or the appeal is not timely, the appeal Chair dismisses the appeal. resolution administrator. When the appeal Chair finds that at least one of the grounds • The results of a new Administrative Resolution process is met by at least one party, additional principles governing the can be appealed once, on any of the three applicable review of appeals include the following: grounds for appeals. • Decisions by the Appeal Chair/Panel are to be deferential • In cases in which the appeal results in Respondent’s to the original decision, making changes to the finding reinstatement to Bellarmine University or resumption only when there is clear error and to the sanction(s)/ of privileges, all reasonable attempts will be made to responsive action(s) only if there is compelling justifica- restore the Respondent to their prior status, recogniz- tion to do so. ing that some opportunities lost may be irreparable in • Appeals are not intended to be full re-hearings (de novo) the short term. of the allegation(s). In most cases, appeals are confined to a review of the written documentation or record of 12. Long-Term Remedies/Actions the investigation and pertinent documentation regarding Following the conclusion of the resolution process, and in ad- the grounds for appeal. dition to any sanctions implemented, the Title IX Coordinator • An appeal is not an opportunity for the Appeal Chair/ may implement long-term remedies or actions with respect to the Panel to substitute their judgment for that of the original parties and/or the campus community to stop the harassment, Investigator(s) or Title IX Coordinator/Decision-maker discrimination, and/or retaliation; remedy its effects; and prevent merely because they disagree with the finding and/or its reoccurrence. sanction(s). These remedies/actions may include, but are not limited to: • Appeals granted based on new evidence should normally • Referral to counseling and health services be remanded to the Investigator(s) for reconsideration. • Referral to the Employee Assistance Program Other appeals should be remanded at the discretion of • Education to the community the Appeal Chair/Panel. • Permanent alteration of housing assignments

110 • Permanent alteration of work arrangements for employees 17. Revision • Provision of campus safety escorts These policies and procedures will be reviewed and updated annu- • Climate surveys ally by the Title IX Coordinator. Bellarmine University reserves • Policy modification the right to make changes to this document as necessary and once • Provision of transportation accommodations those changes are posted online, they are in effect. • Implementation of long-term contact limitations between The Title IX Coordinator may make minor modifications to the parties these procedures that do not materially jeopardize the fairness • Implementation of adjustments to academic deadlines, owed to any party, such as to accommodate summer schedules. course schedules, etc. The Title IX Coordinator may also vary procedures materially At the discretion of the Title IX Coordinator, long-term with notice (on Bellarmine University website, with the appro- remedies may also be provided to the Complainant even if no priate effective date identified) upon determining that changes policy violation is found. to law or regulation require policy or procedural alterations not When no policy violation is found, the Title IX Coordinator reflected in this policy and procedure. will address any remedial requirements owed by Bellarmine Procedures in effect at the time of the resolution will apply to University to the Respondent. resolution of incidents, regardless of when the incident occurred. Policy in effect at the time of the offense will apply even if the 13. Failure to Complete Sanctions/Comply with Interim policy is changed subsequently but prior to resolution, unless the and Long-term Remedies/Responsive Actions parties consent to be bound by the current policy. All Respondents are expected to comply with conduct sanctions, If government regulations change in a way that impacts this responsive actions, and corrective actions within the timeframe document, this document will be construed to comply with the specified by the Title IX Coordinator. most recent government regulations. Failure to abide by the sanction(s)/action(s) imposed by the This document does not create legally enforceable protections date specified, whether by refusal, neglect, or any other rea- beyond the protection of the background state and federal laws son, may result in additional sanction(s)/responsive/corrective which frame such policies and codes, generally. action(s), including suspension, expulsion, and/or termination This policy and procedure was implemented in August 14th, from Bellarmine University and may be noted on a student’s 2020. official transcript. A suspension will only be lifted when compliance is achieved to the satisfaction of the Title IX Coordinator.

14. Recordkeeping In implementing this policy, records of all allegations, investigations, resolutions, and hearings will be kept indefinitely, or as required by state or federal law or institutional policy, by the Title IX Coordinator in the Title IX case database.

15. Statement of the Rights of the Parties (see Appendix A)

16. Disabilities Accommodation in the Resolution Process Bellarmine University is committed to providing reasonable accommodations and support to qualified students, employees, or others with disabilities to ensure equal access to the resolution process at Bellarmine University. Anyone needing such accommodations or support should contact the Director of Disability Services, who will review the request and, in consultation with the person requesting the accommodation, and the Title IX Co- ordinator, determine which accommodations are appropriate and necessary for full participation in the process.

111 112 113 Student Handbook GUIDE TO RESIDENCE HALL LIVING

Dear Residence Hall Students:

The residential living experience at Bellarmine University is based on providing you with a quality residence hall program. As a member of the residential community, you have the opportunity to become involved in numerous activities, to meet and become friends with many people from a variety of different backgrounds, and to enrich your academic pursuits at the university. You also have some responsibilities in being an involved community member. The Guide to Residential Living has been developed to aid you in knowing more about the residence hall experience. By reading and understanding the policies and procedures outlined you can be a positive, productive member of the community. Due to COVID-19 or other health and safety concerns policies or procedures may be amended. The entire Residence Life staff will always be here for you. Your Residence Life Coordinator, Resident Assistant, Peer Minister, Diversity Peer Advocate, and I want to hear your ideas, thoughts, and feedback about our housing program and how we can better assist you in this upcoming academic year. Go beyond your comfort zone this year. Challenge yourself to grow and experience new ideas and knowledge. Be willing to make a difference and spend time getting to know others in your community. Best wishes for an exciting, successful academic year!

Lindsey Gilmore, Ph.D. Interim Director of Housing & Residence Life

114 RESIDENCE LIFE MISSION & VISION and relationships that enhance student success, development and allow for critical conversations and reflection regarding The mission of the Department of Housing and Residence Life our value of diversity, equity, and inclusion. is to support the mission of the Division of Student Affairs by providing a living-learning environment for students that supports their academic endeavors and fosters the growth of the HOUSING AND RESIDENCE LIFE whole person. Residence Life promotes student development HALL STAFF by encouraging the student to live cooperatively in community, Each residence hall is staffed with a full-time Residence Life demonstrating good citizenship and character, and to become Coordinator. Residence Life Coordinators are master-level involved in the activities and leadership opportunities in the professionals who live in each residential area and supervise the halls. The Residence Life program at Bellarmine University Resident Assistants in the buildings. Each residence hall also has seeks to educate residents in the ways of community. In keep- one Resident Assistant per floor. The Resident Assistants are ing with the Catholic tradition of Bellarmine University, the undergraduate students and serve in a paraprofessional capacity. Residence Life program upholds the fundamental dignity of There is a Resident Assistant on duty each night for students to each resident. Residents are expected to treat each other with access. All staff members of the Department of Housing and respect and concern and to be engaged, productive members Residence Life are here to address the student population needs, of the community. maintain a safe and academically conducive environment, and assist students in the transition to university life. We encourage DIVERSITY, EQUITY AND all students to become acquainted with their Resident Assistant, INCLUSION ACTION STATEMENT as well as all Residence Life staff members. The Residence Life Bellarmine University’s Department of Housing and Residence Office is located in Petrik Hall and is open Monday through Life is central to the social, emotional, and intellectual growth Friday, 8:00 a.m. to 5:00 p.m. and development of students. Our commitment focuses on three tenets: the people residing within our communities, the NON-DISCRIMINATION POLICY environments in which residents live, and the staff that work Bellarmine University provides housing to undergraduate stu- with the residents. Our commitment to diversity, equity, and dents without regard to, and does not discriminate on the basis inclusion goes further than acceptance those who are differ- of, age, color, disability, family responsibilities, familial status, ent from us to by working to minimize attitudes, actions, and gender identity or expression, genetic information, marital status, practices that may exclude, marginalize or oppress individuals national origin, personal appearance, political affiliation, race, and work on facilitating an understanding, recognition, and religion, sex, sexual orientation, source of income, veteran’s appreciation of difference. status or any other factor prohibited by law in its educational programs and activities. Valuing the intrinsic dignity of every person. The Department of Housing and Residence Life is committed Rooted in our catholic tradition and the inclusive spirit of to finding appropriate housing for students who self-identify as Thomas Merton we value all individuals of the community as transgender or gender non-conforming on a case by case basis. it is enriched by individuals of different races, colors, creeds, sexual orientations, gender identities, abilities, ages, political viewpoints, veteran statuses, ethnicities and national origins. RESIDENTIAL LIVING POLICY All full-time students with 89 or less total credit hours must Building welcoming and inclusive environments for all. live in the designated University residence unit or with a local We strive to develop communities that are inclusive of all and parent/legal guardian (within a 50 mile radius of the University). includes diverse views, people, and experiences as well as one Those students 22 years of age or older are exempted from this that is not burdened by discrimination and oppression. Our hope policy. Exceptions may be made to reasonably accommodate is to create a space that students can explore, discover, and grow. health concerns or in other special cases, but students seeking such exceptions must have prior written approval from the Di- Hiring, training, and retaining a diverse staff. rector of Housing and Residence Life. If a student does not live We are dedicated to recruiting, hiring, training, and retaining either with a local parent/legal guardian or in the designated a diverse group of staff members. These staff members will be University residence unit and has not applied for an exception, able to seek out resources in order to provide programs, services,

115 the student may be subject to conduct sanctioning from the by living in the residence halls. Living on campus provides unique University and/or housing fines. opportunities for students to develop friendships, engage with This policy is established on the belief that residential living faculty and staff, and experience the numerous campus activities provides students with the educational and social foundation and resources available to them. Academics are a fundamental necessary for continued personal and academic growth. All priority of the student experience. Furthermore, during their residential students are required to have a meal plan during entire time at Bellarmine, students are exploring, shaping, and each contract year. Bellarmine provides a meal plan program refining their unique identity. Our community is shaped by the that offers the student tremendous flexibility and convenience. diverse backgrounds and experiences of each individual member; The meal plan options described in the Food Service section therefore, learning to understand, respect, and appreciate this of the Student Handbook allows you to select a meal plan that diversity enhances overall learning and development. A shared best meets your needs. Students may change their meal plan living environment offers several opportunities to teach residents selection during the first ten business days of each semester. about personal responsibility, how their decisions impact other Meal plan exception applications must be submitted prior to people, and the obligation they have as a member of a com- the beginning of the semester for consideration. Please visit munity. Finally, Residence Life promotes a safe living-learning Residence Life if you have questions environment and concern for holistic well-being. This approach incorporates the mental, physical, emotional, and spiritual Five Principles of Community health needs of students. Community is defined as a body of people living together in the same place for a common purpose. The Bellarmine Com- RESIDENCE HALL munity is defined by the individuals who live within it and by their relationships to each other. Residence Life creates a ASSOCIATION (RHA) positive, learning community in which the individuals are able RHA is the organization that represents all students residing in the to develop their skills, values, and identity. Residence Life pro- residence halls. Its purpose is twofold. RHA plans activities for all vides the structure for an effective community through quality the residence halls as well as produces policy recommendations programming and meaningful leadership opportunities within affecting the quality of life in the residence halls and presents these the halls. Residence Life also provides community members the suggestions to the Director of Housing and Residence Life. RHA tools to hone their skills as life-long learners. Each community is an excellent involvement opportunity for any student living in member is asked to individually contribute to the community the residence halls and especially for freshmen or transfer students to reach the holistic principle of a strong, positive community. who want to immediately get involved on campus. 1. Connection – Contribute to a community that fosters RHA consists of an Executive Board of elected officers that connection to one another and to the University. represents all residence halls. The Executive Board positions are 2. Academics – Contribute to a community that is conducive Executive President, Treasurer, Vice President of Engagement, to academic pursuits and encourages all members to meet National Communication Coordinator, Upperclassmen Repre- their academic goals. sentatives, First-Year Representatives, and NRHH President, 3. Diversity – Contribute to an open community that en- The Executive Board meets weekly. All residents of the halls are courages exploration of individual values and identity, and members of the RHA and are welcome to voice their opinions promotes treating others with respect and dignity, valuing at the RHA meetings. diversity in all aspects. One way to become involved is to attend the RHA meetings 4. Civility – Contribute to an orderly and clean community, on a monthly basis. Ask Resident Assistants for meeting location maintaining one’s personal space and consideration for fel- and time. Another excellent way to become engaged is to run for low residents, and sharing the collective responsibility of a position as a Hall Delegate. Elections will be held early in the fall caring for the building and its common areas. semester. Delegates are entrusted as leaders of residential students 5. Well-Being – Contribute to a safe community for all to be of assistance to the Resident Assistants. Their responsibility, members by demonstrating care and concern for one’s own therefore, is not to be taken lightly. They serve not only as a voice health and safety and that of fellow community members, for residential students but also as promoters of the Residence and adhering to all safety protocols. Life Program. The qualities of a good RHA Hall Delegate are organizational skills, a strong work ethic, the willingness to pitch These principles inform the work of Residence Life staff and in, self-motivation and initiative, and the ability to plan, manage, encapsulate the areas in which residents should grow and develop and follow through with RHA activities and events.

116 RECREATIONAL GAMES propriate emails save them and report them immediately to Residence Life and Security. & OTHER ITEMS • Report any strangers on campus or in the residence halls The following games and equipment are available for checkout who you feel are suspicious to Security and the Residence from the Residence Life staff members, Monday - Friday, 7:00 Life Office. p.m. to midnight and on weekends. • Report any crimes or violence immediately to Residence • Assorted sports equipment Life and Security. • Pool, Ping Pong, Foosball and Air Hockey equipment • If you are staying in the residence halls during a break period • Vacuums (before/after/during a semester) be sure to register with the Residence Life Office and seek permission to be in the halls. Equipment is provided by the Residence Hall Association and • Don’t over extend the usage of your electrical outlets in Residence Life. Equipment check-out is available at the front your residence hall room. desk area of all halls from 7:00 p.m. to midnight. Residents may • When cooking be sure to stay in the area of the food prepa- contact the staff member on duty for assistance. If you have ideas ration to attend to any concerns that might arise. for new purchases, come to a RHA meeting. • Keep a flashlight and a small first aid kit in your residence hall room in case of an emergency. SAFETY TIPS • Know your emergency exits from the residence hall and vacate the hall each time you hear the fire alarm, unless Personal safety often requires no more skill than common sense. instructed by the Residence Life Office to do otherwise. The following are some common sense steps that a residential • Talk to your roommate or suitemates about guests and other student can take toward personal safety. Your safety is very topics. The Residence Life Office encourages the use of the important to us. Do not take your personal safety lightly and Roommate/Suitemate Agreement. remember to use your common sense in all situations. • Inform family or friends if you have plans to be out of town for an extended time so that they do not needlessly worry. • Always be alert to your environment. Personal safety begins • Carry your student I.D. or another form of photo I.D. with with taking notice of your surroundings and responding you at all times. appropriately to them. • If a medical emergency arises contact your Resident Assis- • When walking around campus in the evenings, or at times tant or Security. University staff members cannot transport when there are fewer people on campus, travel in pairs or you, but they can assist with making phone calls to family utilize the Campus Escort Service by contacting Security at members or for medical assistance. 502.272.7777. Be sure to use well-lit paths and side-walks. • Not only is alcohol and drug use against Residence Life policy, • Never allow anyone into the residence halls who is not a it can place your health in danger. If you ever suspect that resident. All guests are to use the courtesy phones located you, or a friend, are at risk of being ill as a result of drug or outside of the lobby areas and may not enter the building alcohol use, don’t worry about “getting in trouble”; contact without a Resident Host. Residence Life and Security immediately for assistance. See • Keep your residence hall room locked at all times and do Medical Amnesty Policy. not give your keys to anyone. • Be knowledgeable of residence hall and university policies • Take photos or engrave your valuables with your name so and procedures and adhere to them. Attending residence hall that they are easily identified if stolen. meetings will increase your awareness of these procedures • The University is not responsible for damage or loss of and any changes that are forthcoming. property, so residents are encouraged to purchase renter’s • Park in designated parking areas with your parking pass in insurance for emergencies. the aforementioned location to avoid tickets or damage to • Do not prop open any doors or windows to buildings. Also, your vehicle. Also, keep your car locked and secured at all be sure to report any broken latches, missing screens, or times. Don’t leave keys or valuables in your car; if neces- other facility concerns immediately to Residence Life. sary, store them in the trunk or take them to your room. • When using the Internet, do not make arrangements to have • Report any threatening or harassing behavior to Residence people you meet online visit you or for you to visit them. Life and Security. Report any vandalism or theft to Security If you choose to meet, do so in a public place and inform immediately. someone of the meeting. If you receive threatening or inap-

117 • Introduce yourself to your Resident Assistant and seek them mailbox daily. Mail should be addressed as follows: or the Residence Life Office for information or concerns. Name Bellarmine University RESIDENCE HALL AMENITIES Campus Box # 2001 Newburg Road & SERVICES Louisville, KY 40205 Bulletin Boards and Notices Throughout the year, notices containing information pertinent The Residence Life Office can track packages that come to our to resident students are posted in the high traffic areas and via office from the University mailroom; however, we cannot track email. Students are responsible for reading and understanding any mail (envelopes, cards, etc) from USPS. We recommend these notices. Posters must be approved through the Residence never sending cash through regular mail; all valuables and/or Life Office. All posters will be posted by Residence Life Staff gifts should be sent in the form of a package. including all posters approved by the Student Activities Center. Outgoing mail can be taken to the mailroom on the ground Postings are not permitted on glass entrance doors. RAs are floor of Centro. given dry erase boards for their use in order to prove informa- Please Note: The Residence Life Office does not forward tion for residents. mail during University holidays, semester break, or over the summer. Residents need to contact individual businesses (e.g., Cable TV banks, credit card companies/department stores, CD clubs, Basic cable service is offered to all residents, who are asked to magazine/newspaper subscriptions, etc.) to inform them of provide their own cable cords. the new address. The U.S. Postal Service Mail Forwarding kits cannot be used to forward student mail because the resident’s Computer Labs address is the same as the entire University’s address. The computer labs, located in the halls, are equipped with Internet, email, and library information resources. The labs Roommate Agreement are equipped with computers and laser printers, plus lap-top The Roommate Agreement is a tool to help you and your access. All residence hall rooms have either wired or wireless roommate(s) to get to know each other and to establish spe- access to internet, email, and library information resources. cific guidelines/expectations for your room, its use, and your belongings. It is important to complete the Agreement in detail Disability Services/Accommodations to avoid possible conflicts that might arise during the year. The Bellarmine University is committed to achieving equal edu- Roommate Agreement should be returned to your RA. Your cational opportunities and full participation for persons with RA will keep the Agreement on file and they may use it in as- disabilities. It is the University’s policy that no qualified person sisting with the resolution of roommate conflicts, if needed. be excluded from participating in any University program or At any time, you and your roommate(s) may make changes to activity, be denied the benefits of any University program the Agreement. or activities, or otherwise be subject to discrimination with regard to any University program or activity. A student must Sacred Space be registered with the Director of Disabilities Services and the See Campus Ministry (p. 17). Director must recommend any accommodations for housing. Evacuation Assistance Mail Delivery Service It is the policy of the University to provide accessible places for The University provides mail service for residents. The resident students to live and study, with appropriate safety and security will receive a campus mailbox number and combination or key measures in place. During fire alarms and other emergencies, during the residence hall check-in process. If you do not receive alarms and flashing lights, which are located throughout the a combination or key to a campus mailbox it is the student’s residential facilities, will alert students of potential and/or im- responsibility to contact Residence Life. Mail and packages are minent danger. In addition, public address systems will be used distributed each weekday. All packages are logged immediately when possible. Smoke detectors are in all residential rooms and and an email message is sent out to residents who received a public areas, and sprinkler systems are located in all residence package that day. It is the resident’s responsibility to check their halls. Local authorities and staff make every attempt to assist persons with disabilities who may require assistance evacuating

118 a building during an emergency. The staff have been trained to paperwork. If a resident is issued a loan key, the student must follow the Evacuation of Persons with Disabilities procedures, bring the key back to the Residence Life Office within 48 hours as outlined in the Student Handbook. The Residence Life and or a lock change will be ordered at the expense of the student. Security staffs will maintain a list of the students who may The student will be assessed $130 for a lock change to cover the need assistance and their room assignments. This information expense of one new core and three new keys. Any additional will be shared with external rescue personnel if needed. It is keys needed for the room will be an extra charge of $25 per the responsibility of the student to inform the Residence Life key. Effective the first week of classes, the first loan key/key- Office if evacuation assistance will be needed. in will be courtesy, but any subsequent loan key/key-in from Students have the opportunity to provide this information at that point forward will have a $5 charge assessed per incident the time of submitting an application or may contact the Residence Life Office at any time during the year to request assistance. Missing Student Policy Bellarmine University takes student safety very seriously. To Recreation this end, we have developed policies and procedures to assist Recreational areas are located in all the residence halls. Residents in locating missing Bellarmine residential students. Individuals may check out equipment with a current I.D. Game rooms are who believe a residential student to be missing should contact subject to all residence hall and University policies. the Safety and Security at 502.272.7777 to complete a missing person report. Kitchen Facilities Upon notification that a student is missing, Security will All halls have full kitchens with a refrigerator, stove, sink, and conduct an investigation to confirm that the student is missing eating area. Halls also have common areas with microwaves, and determine when they were last seen. When a student has ice machines and vending. Residents have the responsibility been determined to be missing for 24 hours or more the student’s to clean the common kitchen and appliances after each use. designated contact person will be notified by the Vice President Cleaning supplies will be supplied in each area. Petrik Hall has for Student Affairs or a designee. The designated contact person a kitchenette in every suite with a full-size refrigerator, stove, is confidential. If the student does not have a designated contact and microwave. person the local Police Department will be contacted by the Each student is responsible for providing their own cooking Office of Public Safety no later than 24 hrs after the student and eating utensils. Knives are allowed in the residence halls has been determined missing. Students who are under 18 years as long as they are used for and designed for cooking purposes of age will have their parents or guardians notified by the Vice (i.e., a paring knife). ALL other blades are a violation of the President of Student Affairs or a designee that they are miss- Student Code of Conduct and Weapons policy. ing. Residence Life asks for the name of an emergency contact Common courtesy requires that residents clean up after person for all residential students. themselves in the kitchen. For health and safety reasons, the kitchen cabinets or drawers may not be locked at any time. If Safety and Security you have concerns about securing your food and utensils, keep Safety and security is a responsibility shared by the entire Uni- them in your room. versity community, including every student. Residential students have special responsibilities to keep room and entrance doors Laundry Facilities locked at all times, to lock windows when out of the room, Laundry machines are located in all of the halls and laundry and to deny entrance to any building or room by unauthorized service is a free amenity to all residential students. individuals. Residents should immediately notify the Residence Life staff in the building and the Office of Public Safety of any Loan Keys suspicious person or other emergencies in a building. Students who are locked out of their room may gain access by A Public Safety Officer provides security coverage through contacting the RA on duty (7:00 p.m. - midnight or on week- regular rounds in the residence halls. The officer will patrol ends 8:00 a.m. - midnight) or the Residence Life Office (8:00 the buildings, identifying and addressing safety, security, and a.m. - 7:00 p.m., Monday through Friday) or Security (mid- behavioral problems. The Public Safety Officers work in con- night - 8:00 a.m. weekdays and weekends). The staff members junction with the Residence Life staff members. will only key individuals into their room after verifying their Residents are expected to give full cooperation to Safety identity and documenting the loan key/key-in with appropriate and Security by complying with the security procedures and

119 cooperating with Security personnel. Propped doors will re- RESIDENCE HALL PROCEDURES sult in disciplinary action. Student Conduct sanctions will be imposed on any student who tampers with room or building Check-In and Check-Out doors, fire alarms or detection equipment, security cameras, A student moving into the residence halls is responsible for or the emergency telephones. completing an online Room Condition Report (RCR) with the If you find your vehicle has been damaged by an accident, Resident Assistant. We define a room as an enclosed space with hit and run, or vandalism, notify the Office of Public Safety at a lock and a door. Common or suite lounges are not considered once. An officer will respond and take a report. A police report rooms. This report in the Housing Portal and used for assess- is necessary to satisfy most insurance company requirements. ing damages when a student changes rooms or exits the halls. The University is not responsible for damage to a student’s car. Students are asked to review and accept their room inspection in the Housing Portal within 48 hours of their arrival on cam- Study Rooms pus. Residents must also complete the RCR upon checking in The study rooms that are available are open 24 hours per day. or out of the halls. All furniture must remain in the room and These rooms are for study or reading purposes only and cannot be returned to its’ original arrangement, damages should be be reserved for group/organization use. reported, the room cleaned, keys returned and the check-out process completed prior to the student vacating the room. Fail- Telephone Services ure to complete the check-in or check-out process properly will Residents who need (no cellular phone access, emergency result in fees to your student account. Students must return keys medical service, etc.) local land line phone service may request to a Residence Life staff member prior to checking out of a hall installation of the service by submitting an application to the permanently. Keys not returned to a staff member will result Department of Housing and Residence Life. Activation will be in an improper check out fee and a charge for a lock change. based on the individual application submitted and will be at no cost to the student. Students with room activation are respon- Consolidation Process sible for providing their own telephones. Cordless telephones A Consolidation Process is utilized by the Residence Life Office 2.4 ghz or larger cannot be used in the residence halls due to to maximize the space in the residence halls and open rooms potential interference with the wireless network. for new assignments. The Consolidation Process occurs dur- So that adequate phone service will be available for personal ing the first three weeks of each semester. The Residence Hall or emergency use, students will have access to “public phones” in Contract states that the University reserves the right to require residence hall lobbies and the Resident Assistant and Academic a student to share a room with a roommate. The Consolidation Peer Mentor staff members will be provided with a land line Process is as follows: phone in their rooms. 1. All residents who do not have a roommate will be contacted Students residing in 1816 Norris Place apartments will by the Residence Life Office and notified of the Consolida- automatically have local telephone service. tion Process in writing. 2. Residents without roommates will be given the following Television Lounges and DVD Use options: Each residence hall is equipped with a color TV with cable. A a. Be consolidated with another resident on their current valid student I.D. is required for a resident to check out any floor. equipment. Use of DVD players should be in common areas b. Choose a roommate and complete the Room Change with community consent and with regards to others. Process. c. Take their current room as a single (at the private room Vacuum Cleaners rate). All residents may check out a vacuum cleaner from the Resi- 3. All moves will be completed by the end of the fourth week dence Life Office, Monday – Friday, 8:00 a.m. – 7:00 p.m. of each semester. After 7:00 p.m. a vacuum can be checked out with the RA on 4. In general, a resident who is the last single person on their duty at each front desk area from 7:00 p.m. – midnight. An I.D. floor is not required to consolidate to a different floor. card is required to check out a vacuum. Residents will be held However, the Residence Life Office reserves that option if financially responsible for damages to equipment. there is a need for space within the residence halls. Students who lose their roommates after the third week of each semester may remain in their room. They must reside on

120 only one half of the room and the room must be prepared for appropriate and reasonable housing accommodations in a to accept a new roommate at any time. timely manner. If a student or the student’s parents or advocate believe that Hall Closings the University’s policy or the student’s housing assignment does The residence halls close for Thanksgiving Break, Winter Break, not reasonably accommodate the student’s disability or endan- Easter Break and Spring Break at 8:00 p.m. the last day of classes gers the student’s safety or health, they may file an appeal. The or finals prior to each break. Any changes to this schedule will appeal must be in writing and filed with the Associate Dean of be announced to residents early in the semester or no later than Residence Life within 15 days of the assignment. If the student 2 weeks prior to closing. At the end of the Spring Semester, the is not satisfied with the response of the Residence Life senior halls close at 8:00 p.m. on the evening of the last day of final staff member, the student may request a review by the Appeals exams. Students are asked to leave the halls no later than 24 Committee within seven calendar days after receipt of the deci- hours after their last scheduled exam or at the final hall closing sion by the Residence Life officer. The Appeals Committee shall time, whichever comes first. Your RA will provide information be comprised of the Director of Disability Services (Chair), the about required check out procedures. Students who do not check Director of Public Safety, the Director of Health Services, and out appropriately, or vacate their rooms within the stated time the Assistant Director of Facilities Management. The Associate frame may be assessed a fee. Residents found in the halls while Dean of Students and Residence Life will forward the appeal. they are closed are subject to University conduct sanctions. It The Appeals Committee shall notify the student in writing of is important that students remove items they may need during its decision within ten working days after the appeal is received. the hall closing period. The decision of the Appeals Committee shall be final and not You can apply for an exception during each break to remain subject to further review. Specially adapted rooms for ADA on campus in the event of extenuating circumstances. Exception students are located in Petrik, Anniversary, Siena Terzo, and information will be sent out two weeks prior to each break. Siena Quarto halls Some breaks may require a nightly fee. Consult all notices that are posted during these times for more information. Due to Room Changes the COVID-19 pandemic, the university may be required to Room changes may occur during the designated room change close the halls. period set by Housing and Residence Life. After first discussing the matter with the roommate(s), a student wishing to change Room Assignment rooms should notify their Residence Life Coordinator. Residents The established guidelines for obtaining housing are published requesting a different roommate MUST be willing to move to by the Residence Life Office in the spring semester. It is the another room. The resident NOT requesting a change has a student’s responsibility to obtain the necessary forms and fol- right to stay where they are. Room changes should be for the low all instructions carefully. Room assignment is contingent benefit of all parties involved. All roommates must go through upon the receipt or the completed application/contract and the roommate mediation process with their Resident Assistant class enrollment. A room is defined as a space with a door that or Residence Life Coordinator before a decision will be made locks. Common areas are not considered room space and can- about a room change. not be assigned. Any student who changes rooms without prior approval from the Associate Dean of Residence Life or their designee will be Room Assignment for Students with Disabilities subject to disciplinary action and must move back to the origi- On-campus residence hall accommodations are available for nal room. A roommate responsible for creating a conflict, as a students with disabilities. Adaptive housing space is limited result of inconsiderate behavior or harassment, will be subject and spaces are assigned on a first-come, first-served basis when to disciplinary action and a possible mandatory room change. If the completed application and deposits are received. It is the a mandatory room change results in the offender having a private responsibility of the student to register with the Office of Student room, they will either need to consolidate with another single Disability Services by filling out the accommodation application occupant or be charged the full private room rate. and submitting the appropriate documentation. In addition, the student should inform the Residence Life Security Cameras and Equipment Office if special accommodations are needed. Disability Ser- Tampering with security cameras or other equipment dedicated vices and the Residence Life Office will respond to requests to the safety of the residential community may result in immedi-

121 ate dismissal from the residential system and potentially from courtyards, parking lots, stairs and elevators. the University. Student(s) found responsible for the vandalism Residents may not display alcohol containers (e.g., beer can or tampering will be charged for the costs of repairs, parts, and pyramids, windowsill displays, etc.) regardless of the person’s age. labor of the equipment in addition to potential conduct fines. Empty containers and/or packaging (cans, bottle, kegs, beer bongs, cardboard cartons, etc.) will be viewed as evidence of possession COMMUNITY STANDARDS and/or consumption of alcohol. Residents are not allowed to use alcohol containers whether full or empty as decorations within An environment conducive to learning, living, and growing re- their residence hall room. quires an atmosphere of cooperation among residents and respect Substance Free Areas: Residents may choose to designate a for self, others, and property. Community Standards help to room as a substance-free living environment. All residents have ensure a positive community in the residence halls. While the contractually agreed not to possess or use alcohol, illegal drugs, Residence Life staff assumes some responsibility for educating or tobacco products of any kind in those areas. residents about community standards and implementation of them, ultimate responsibility for knowing and complying with Appliances the information in this handbook lies with each resident. Living Limitations are imposed on electrical appliances because of fire in a residence hall is a privilege and requires residents to exercise safety concerns. Acceptable appliances include: iron, radio, good judgment and self-discipline by taking responsibility for their stereo, TV, study lamp, video game console, electric razor, decisions and behavior. By allowing the existence of behaviors hair dryer, personal computer and VCR/DVD. Small coffee or items that violate housing and residence life policies and/or pots and hot air corn poppers with an automatic cutoff element the Bellarmine Code of Conduct, students have demonstrated and enclosed heating unit are permitted, provided they do not an implied consent for the violation and thus may be equally exceed 5000 watts or 120 volts. Hot plates, toasters, toaster charged and sanctioned for the violation. In addition, students ovens, electric grills, air fryers, space heaters, candle warmers will be considered in violation if they fail to remove themselves and other open-element electrical appliances are not permitted from the violation and/or fail to report it. Students who choose in the residence halls. not to respect the established standards will be subject to conduct In addition, halogen lamps are not allowed in the residence action and may be asked to leave the community. halls for safety reasons. Prohibited electrical equipment will be Students must also comply with the terms of the Residence confiscated and returned at semester break. Hall Contract, the Community Standards and the University’s Code of Conduct. The Department of Housing and Residence Bicycles Life and the University reserve the right to add or change policies. Bicycles are not permitted to be kept in lounges or hallways, and should not block building exits, stairways, or hallways. It is Alcohol recommended that bicycles be kept locked in the outdoor bicycle The university’s alcohol policy is consistent with Kentucky State rack provided and the bicycle’s serial number be included on your Law prohibiting the consumption and serving of alcoholic beverages registry of personal items. We ask that all residential students by and to individuals who are under 21 years old. Individuals who register their bikes with their Residence Life Coordinator within are of legal drinking age and choose to consume alcohol must do the first 10 days of each semester. The University assumes no so in a responsible manner. Consumption on campus by individuals responsibility for bicycles that are stolen, lost, or damaged while of age is for individual consumption. To discourage mass consump- on University property. Bicycles that are in unauthorized areas tions of alcohol, the university restricts the amount of alcohol one will be removed. If a lock must be cut to remove the bicycle, person may possess as part of the alcohol policy. Alcohol quantities the student assumes responsibility for its replacement. are limited to a 6-pack of 12 oz. individual servings of beer, a 750ml bottle of wine, or a pint of liquor. Building Safety Distribution of alcoholic beverages, drinking in public, public Any attempt to compromise the University security systems, intoxication, abuse (requiring medical attention, passing out, vom- access an unauthorized area, replicate University keys, and/ iting, loss of memory or hospitalization), manufacturing alcohol, or any behavior that is perceived to be a wide spread threat to possessing consumption devices (bongs/funnels) and mass containers the safety of others is prohibited. Other safety and security re- (kegs/mixed alcohol from a common source outside of its original strictions include but are not limited to tampering with entry/ packaging) are not permitted. This includes common areas (main exit doors locking systems, accessing attics and roofs and/ or lounges, laundry rooms, study lounges, etc.) suites, rooms, lawns,

122 posting campus threats. Residents are not allowed to throw Escort Policy objects into or out of windows or off balconies. Not only does All guests, whether residents or not, must be escorted by the resi- this act increase the litter around the buildings, it also causes dent host at all times. Residents are responsible for the behavior of undue danger to residents and people passing by. Windows and their guests at all times. Disruptive behavior from guests during balconies are not to be used for drying purposes, as entrances visitation may result in loss of visitation privileges. to rooms, or for coolers. Propping doors is also a building safety issue. Propping doors Building Entrance Phones imposes a security risk for all people within the community. Building Entrance Phones are located at or near (when avail- This includes outside entrance doors to a building, room doors, able) the main entrance of the residence halls for convenience bathroom doors, or any other doors within a building as well to guests and security of residents. Guests, including residents as tampering with the locking mechanism. Any student found from other halls, can contact their host to request admittance propping a door or entering in the building through a propped to the residence hall. The guest must wait to be admitted to door may be subject to disciplinary action. Door propping the residence hall by their host. also includes taping or otherwise interfering with the locking It is imperative that residents of the hall not admit individuals mechanism on any door, so that it does not lock. Bedroom door waiting outside or knocking on the entrance doors. Those indi- stops are permissible when a resident is present in their room. viduals waiting will be admitted and escorted by their host. In Hanging items from or displaying items (i.e. flags, signs, addition, entrance doors may not be propped open. This policy marketing materials) in windows which are visible from the is to help to ensure the safety of residents and the security of exterior of the building is also prohibited. their belongings. Admitting persons who are not a resident’s Hallways, lobbies, and lounges are not to be used as recre- guest presents a potentially dangerous situation. Residents who ational areas. Any hall sport can be dangerous to other persons admit individuals, other than their own guests, or who prop the and can result in damage to the residence halls. The noise and entrance door, will be subject to disciplinary action. For your obstructions may also negatively impact the community. There- safety, please admit only your guests and escort them. fore, sports and recreation activities (including food fights, water fights, rollerblading, skateboarding, bike riding, football, etc.) Explosives are prohibited in the residence halls. Community values and safety require that explosives, fireworks, firecrackers, highly flammable materials, and dangerous chemicals Bunk/Loft Beds be prohibited on campus. Such explosives will be confiscated Siena, Petrik, Newman, and Anniversary Halls have factory and individuals will be subject to student conduct sanctioning. made “bunkable” beds. Beds may be used as bunk beds if residents insert metal dowels in the beds. These metal dowels may Extension Cords be obtained from the Residence Life Office. Also, residents of If extension cords are used, they must be UL (Underwriters Newman, Petrik, Siena Complex, and Anniversary Halls may Laboratory) approved and “heavy duty.” The University rec- raise their beds up to one foot (12 inches), to accommodate the ommends the use of surge protectors. Residence Life and the storage of boxes, etc. Bunk beds may not be raised. Students University do not assume liability for damage caused by electrical may loft their own beds at their own risk. The university is not surges that occur periodically. responsible for non-university loft beds. Fire Safety Confiscation Fire safety equipment, such as fire doors, fire alarms, and fire Residence Life staff members have the right to confiscate any extinguishers, are present to protect lives and property. Tam- item deemed inappropriate for causing disturbance to the com- pering with such equipment is extremely dangerous and will munity or in direct violation of a University or Residence Life not be tolerated. Tampering with fire extinguishers and /or fire Policy. Items may be returned by the building Hall Director alarms, and lighting material may result in dismissal from the at semester break so that items can be removed from campus. residence halls. Tampering with other fire safety equipment, including damaging smoke detectors, is prohibited and results Drugs in a disciplinary action. Smoke detectors are checked periodi- Refer to the Policy on Alcohol and Illicit Drugs, pp. 49-54. cally to ensure proper functioning. Setting an unauthorized fire is prohibited. For safety reasons, burning candles (including candle warmers), incense and smoking are not allowed in the

123 residence halls for any purpose. If a student sees a fire, they sanctioning. Guests who fail to comply will be asked to leave the should report it to 911 immediately. residential community immediately and will be banned until their student conduct hearing. Harassment/Offensive Behavior All students and University employees are to be treated with Offensive Materials/Displays respect. Abusive language, including but not limited to profanity, The Residence Life staff members encourage all residents to be threats, racist or degrading language, remarks, “jokes,” unwanted sensitive to our diverse population and to visitors to the halls. physical contact, or inappropriate sexual language, gestures, or Offensive materials externally posted or that can be viewed activity are considered harassment and/or offensive behavior. from outside the room (e.g., through a door or window) are Such behavior degrades the dignity due to all persons and will not permitted. University officials will deem appropriateness be considered violations of both Residence Hall and University of materials and take necessary action. Inappropriate items may policies. Also refer to the Sexual Discrimination & Misconduct not be displayed on the outside of bedroom doors and Residence policy in the Student Handbook, p. 64. Life staff members may request items be removed. *Please see the official University Posting Policy, p. 46, for details. Harmful Behavior Behavior that places self or others in harm or potential danger Overnight Guests & Host Responsibility is prohibited. Overnight guests should not cohabitate with a resident at any time. Cohabitation exists when a person who is not assigned to Keys/Student IDs a particular residence hall room or apartment uses that room Students will be issued the appropriate keys and or Student or apartment as if he or she were living there. Cohabitation ID to their assignment upon arrival at the residence halls. It includes but is not limited to: is a student’s responsibility to carry their key and /or ID at all • Accessing the room or apartment while the assigned occupants times. Students are not allowed to hand out or lend their keys are not present and/or ID to anyone at any time. Students must return keys to • Utilizing a key to enter a room or apartment to which one is the hall staff when they move out of a room. Credit will not be not assigned given for keys returned after the check-out date. • Keeping clothing or other personal belongings in the residence Lost keys and/or IDs must be reported to the Residence hall room or apartment Life Office. A charge of $120.00 will be assessed for each lost • Sleeping overnight in the room/apartment on a regular basis key. When a key is lost, the appropriate lock(s) will be changed • Using the bathroom and shower facilities as if one lives in the and Card Swipe systems will be reprogrammed. All new keys room/apartment and/or IDs will be issued to the residents. Students found with When a guest’s continual presence hinders a roommate’s duplicate keys or ID cards will be subject to disciplinary action ability to study, sleep, and or/occupy their room, this will be and a fine. considered a violation of the policy as well. All guests are required to observe Residence Life and Uni- Needle/Syringe Disposal versity policies. The host is responsible for the guest’s behavior For the health and safety of all residents and staff, students who and assumes this responsibility by informing the guest of the use needles, syringes and/or finger prick devices must use an Residence Life and University policies. If guests violate Residence approved sharps container for disposal. These items cannot be Life or University policies, the guest and host are responsible. disposed of in any building trash container or dumpster. Students The host must accompany the guest at all times in the residence are responsible for providing their own sharps container. If any hall. A guest must show a valid picture ID card and Overnight student needs assistance with disposal of these items, please Pass when asked by Security officers or Residence Life staff. contact the Associate Dean of Students and the Director of Housing and Residence Life at 502.272.7272. Pets Residents may have certain types of fish (tropical fish/goldfish), Non-Compliance aquatic frogs that can survive under water in their residence hall All students and their guests are to cooperate with any reasonable rooms. Animals should be maintained in tanks of 10 gallons or request or sanction from a University staff member, including less. There is a limit of no more than 2 tanks per residence hall student staff members. Failure to comply will result in conduct room. Tanks should be maintained and cleaned routinely for the health of the animals. Animals should be taken home during holidays and breaks for their safety. 124 Physical Contact/Use of Force or is taking place. “Probable cause” exists when the facts and Physical contact/use of force against any person will not be toler- circumstances within the knowledge of the institution, and of ated. Residents and employees of the University are entitled to which it has reasonably trustworthy information, are sufficient be free of intimidation, fear, or the threat of physical contact or to cause a person of reasonable caution to believe that an offense the use of force. Violations of this policy could result in severe has been or is being committed. University officials will make disciplinary action. a reasonable effort to seek permission from residents for a consensual search as well as ask residents to produce any items that Quiet Hours/Noise may be in violation with University and Residence Hall policies There is to be an environment conducive to study in the resi- prior to conducting a conduct search. A consensual search allows dence halls at all times of the day and night. Therefore, we have residents to be forthcoming with officials about any violations a 24-hour Consideration Policy. The 24-Hour Consideration that have occurred in the residence halls and will help expedite Policy means that residents should monitor their noise levels at the process. Cooperation with officials will be noted in conduct all times, giving consideration to other residents. Quiet hours records. University officials will respect resident’s belongings are as follows: and treat them with care when conducting any search. Conduct Sunday - Thursday ...... 11:00 p.m. - 11:00 a.m. searches may be conducted when drugs, alcohol, or weapons/ Friday - Saturday ...... 1:00 a.m. - 11:00 a.m. explosives are suspected to be in a residence hall.

The Quiet Hours policy will be further restricted during the Sledding and Other Outdoor Activities week of and prior to final exams. Violations of 24-Hour Quiet Outdoor activities are encouraged in the play fields located on Hours during final exams may result in the immediate suspen- Newburg Road or in the University Quad. Sledding is not al- sion from the hall for the duration of the exam week. Stereos lowed on any of the areas surrounding the residence halls. Due are not to be aimed out windows or played with the door open. to physical harm to others and University property, throwing/ hitting such items as frisbees, snowballs, footballs, practicing Refrigerators/Microwaves with athletic equipment, and softballs/baseballs is not permit- Refrigerators must be UL (Underwriters Laboratory) approved ted near the residence halls where a building or person may be and no larger than 3.2 cubic feet (not to exceed 120 volts). Each hit or physically harmed by the activity, or in the parking lots, room is allowed one refrigerator and one microwave. However, where a person or car may be harmed. Outdoor activities except one microwave per suite in Petrik Hall is allowed. Microwaves for sledding are permitted in appropriately designated areas. cannot exceed 700 watts (not to exceed 120 volts). Microwaves exceeding this limit or the designated number per room/suite Smoke Free Environment will be confiscated for the remainder of the semester and All residence halls are tobacco and smoke-free. No smoking is residents will be subject to the student conduct process. The allowed anywhere within the residence halls. Students found Department of Housing and Residence Life reserves the right smoking inside the residence halls will be subject to conduct to change or amend this policy should the electrical systems of sanctioning. Tobacco use is not permitted in any University the halls not be sufficient to withstand the use of microwaves. building, on campus property, or University owned-vehicles. Tobacco products in use mean all forms of tobacco including but Room Entry and Search not limited to cigarettes, cigars, pipes, water pipes (hookahs), When a staff member seeks access to a student’s room to de- electronic cigarettes, and smokeless tobacco products. termine compliance with applicable policies or for inspections for improvements and repairs, the occupant will be notified Solicitation of such action in advance when feasible. There may be entry No solicitors, salespeople or agents, whether students or not, without notice in emergencies or when imminent danger to life, are permitted to personally contact students in the residence safety, health, or property is reasonably feared. Residence Life halls for commercial purposes except when contracted by the staff and Public Safety have the right to enter a resident’s room University or Department of Housing and Residence Life. when requests to open the door have been ignored or denied. Students are not permitted to go door-to-door for promotional The University may conduct a search of a student’s room reasons unless approved by the Associate Dean of Students and without consent to determine compliance with federal, state, Director of Housing and Residence Life and/or their designee. If or local law, as well as University rules and regulations, when you have received sales solicitations or promotional information there is probable cause to believe that a violation has occurred

125 by phone, mail, door-to-door, or on your vehicle’s windshield, In all single-gender halls, the visitation policy is gender- please inform the Residence Life Office. Additionally, students specific. In Kennedy, Newman, Siena Primo and Siena Secondo, are not allowed to use their rooms for commercial purposes. visitation by members of the same gender, whether they live in the halls or not is permitted 24 hours-a-day, 7 days a week. Op- Technology posite gender guests from outside of the hall are permitted from All residents must follow the technology policies as set forth in the 11 a.m. to 2 a.m. each day. Student Handbook. Using the Internet or any computer in a public All visitors are expected to abide by Residence Life policies computer lab in the halls for playing games is not allowed. and must be accompanied by their resident host while in the halls.

Theft Facilities Each year students lose money, clothing and valuables from rooms The Facilities Management staff has made, and continues to make, left unoccupied with the door unlocked or the windows open. renovations. The following guidelines have been established to The University is not responsible for any loss or damage due to reduce necessary and costly repairs. Each student is responsible theft, fire, vandalism, accident or student negligence and does for the care and cleaning of their room/suite. The room and not provide insurance for your personal property. Students are furnishings must be kept in clean and orderly condition and encouraged to inventory all personal belongings and to record remain in the room at all times. It is expected that students serial numbers when possible. Residents are strongly advised to will be considerate of University property. have their parents’ homeowner’s insurance cover their personal property at school or to obtain renter’s insurance. In the event Damage Charges of theft, immediately advise your RA and Security. If a lock is The University holds each student accountable and responsible not working properly, report it to the Residence Life Office. for damage to University property beyond normal wear and Students are expected to refrain from taking others’ belongings tear. Breakage or marring of furniture; defacing of walls, ceil- without their permission.. ings, carpets; use of nails, screws, staples; damage to windows, doors; or general vandalism to University property will result University Property in a damage charge and possible disciplinary action. Unauthorized possession of University property will be con- If a student or group of students can be identified as respon- sidered theft. If students are found with University property, sible for damages, they will be accountable for the charges. If a disciplinary fine may be assessed for each individual item in a specific individual or group cannot be identified for damages addition to the student being processed through the student in a public area, the assessments will be made against all indi- conduct system. viduals in that area. Areas are defined as follows: Building, Hall, Floor, Suite, Vandalism Room. For example, if there is damage to a bathroom in a Vandalism to any building, University property, or personal clearly defined area, all individuals will be charged a repair property is forbidden. Residents are encouraged to report van- cost if no single person takes responsibility. The entire build- dalism. When the responsible person(s) is not identified, all ing is responsible for the following areas: Stairwells, Lobbies, residents of that area will be assessed to cover the repairs. The Entrance Doors, Laundry Rooms, Office Areas, Basements, responsible area will be determined by the Director of Housing Elevators, and Study Rooms and Residence Life. Damage to decorations and bulletin boards will be included in Sanctions for those responsible for the vandalism include vandalism charges. Improper disposal of trash will also result in restitution of property damage, disciplinary action, and possible damage charges to the area. Responsibility for the maintenance expulsion from the halls or the University. of a vandalism-free environment rests with the individuals living in each building. RAs and Security facilitate safety and security Visitation within the residence hall boundaries. Residents are expected to In all co-ed halls (Anniversary, Petrik, Siena Quarto and Siena report strangers, persons doing damage, or anyone engaging in Terzo, 1816 Norris Place, “in-hall visitation (students living in behavior inappropriate to the development of community living. the same halls visiting each other) is permitted 24 hours -a-day, Billing for damage assessments will occur monthly or as 7 days a week. In addition, the visitation policy in co-ed halls is needed. These assessments are charged against the student bill. gender-neutral, guests from outside the hall are permitted to visit Fines, in addition to assessments, may be levied especially in 24 hours-a-day, 7 days-a-week. cases in which fire safety equipment or other security property

126 has been damaged. Such fines are billed to a student account and Painting must be paid promptly to ensure one’s status in the residence halls. While originality plays a big part in the atmosphere that residents create in their living space, no part of the residence area may be Decorations painted; this includes rooms and all common areas. Decorations are encouraged to enhance and personalize residents’ rooms. Because of the fire hazard, live Christmas trees, Maintenance wreaths, and garlands are not permitted. Hanging any item from Residents are encouraged to complete a Maintenance Request the ceilings, in doorways, over lights, and over fire safety equip- Form online as soon as a maintenance need arises. The Main- ment (e.g., smoke detectors and sprinklers) is prohibited for fire tenance staff person completes Request Forms between 7:30 safety reasons. All Holiday decorations should be removed 48 a.m. and 3:30 p.m., and in order of receipt and urgency. The hours after the Holiday (i.e., Halloween, Easter, Thanksgiving, staff member will always knock and announce their presence. If etc.). To reduce the damage to the doors, memo boards have the residents are not available, the staff member will enter the been provided on room doors. The use of double-sided tape room and make the repair. Your cooperation with maintenance is not permitted and nails are never to be used in concrete. and custodial staff will ensure prompt attention to problems Posters and other wall hangings must be hung from the tack and efficient maintenance of the halls. strips provided on room doors. Wallpaper borders and other fixed decorations are not permitted. Please be careful when Screens removing decorations. Where provided, screens are not to be removed from windows. There will be a replacement charge for missing or damaged screens. Elevator The elevator is a convenience for residents of Siena, Petrik and SAFETY Anniversary Halls. Overloading and manually holding the doors open will cause the elevator to malfunction. Please use the “open It is important for residents to familiarize themselves with the door” button to hold the door. Elevator repairs are expensive location of fire extinguishers, fire alarm boxes, exit routes, and will be assumed by the residents in cases of vandalism. alternative exits, and fire safety procedures. A building must be evacuated by all present in an orderly manner as soon as any Extermination alarm sounds. It is suggested that you keep a coat, a pair of shoes, All residence halls receive extermination service every month and a flashlight readily available in case you must evacuate. in public areas and twice a year in student rooms. If you have a problem between the exterminator’s scheduled visits, please MEDICAL EVENTS call the Residence Life Office. Serious and Life-Threatening Illnesses or Injuries 1. Do not move a seriously injured person. Call 911 then call Housekeeping Services the Office of Public Safety. The University provides daily custodial service for the common 2. If a medical event arises during office hours, please contact areas in each residence hall: lounges, corridors, stairways, and the Residence Life Office immediately at 502.272.7272. public restrooms. Cleaning is done between 7:30 a.m. and 3:30 Public Safety will be contacted immediately by the Resi- p.m. Students are expected to clean their own rooms or suites. dence Life Office. This includes bathrooms and commons area in Petrik, some 3. If a medical event arises at any time other than normal areas in Siena and Anniversary Halls. Damage charges will be office hours, please contact the Office of Public Safety at assessed if common or private areas are left unreasonably messy 502.272.7777. The Office of Public Safety will notify the Residence Life professional on call. Inspections The Residence Life Office may inspect rooms and suites to protect If a student requires transportation to a hospital, the Office of all residents from safety, health, and fire hazards. Inspections Public Safety will contact the Emergency Medical Services (EMS) also identify preventive maintenance needs. When possible, you and guide them to the residence hall location. A Residence Life will be notified prior to these inspections. A walk through of staff member should be at the door to greet EMS and Security all residence hall rooms is conducted during all hall closings. and guide them to the resident’s location. Another Residence Life staff member should remain with the student requiring medical attention at all times until the EMS arrives at the loca-

127 tion. Under no circumstances should a student, staff member, death in the event of a fire. A false alarm is illegal. If appre- or anyone other than the EMS transport the individual to the hended, individuals risk expulsion from the University and/or hospital. A residence life staff member will also escort a student criminal proceedings. Discharging extinguishers unnecessarily to the hospital. The Associate Dean for Residence Life, or their will result in dismissal from the residence halls. designee, may contact the parent or guardian and notify him/ Keep corridors and stairwell doors closed at all times to her of the emergency and the location of the hospital. prevent smoke, fire, and toxic gases from spreading throughout the residence hall during a fire. Proper housekeeping is most WHAT TO DO IN CASE OF FIRE important in the prevention of fires. Do not allow ordinary combustibles to accumulate in any area. Remove old papers, 1. If you discover or suspect a fire – Sound the alarm, call rags, and packing materials as soon as you are finished with 911 then call the Office of Public Safety (502.272.7777). them; remove garbage from your room on a daily basis. At all 2. Leave the building – Try to help others only if you can do times, keep corridors and fire doors free from stored items (e.g., so without jeopardizing your personal safety. After exiting bicycles), debris, and other obstructions. the building, go to your designated evacuation area to al- Flammable liquids such as gasoline and paint thinners are low clear passage of emergency personnel and equipment. not permitted in the residence halls for any purpose. Because 3. Do not go back – Do not re-enter the building until safety of the potential threat to personal safety in the event of a fire, officials say it is safe to return. clothing and other flammable materials are not allowed as ceiling hangings over lights, smoke detectors, or sprinklers. FIRE EXTINGUISHERS Flammable or wet materials must not be placed above heaters. Burning candles and incense is prohibited. Care must be taken in operating the fire extinguisher properly. Fire extinguishers generally are operated by pulling out the locking pin, aiming the nozzle at the base of the fire, and squeezing the GENERAL STEPS FOR EVACUATION handle. A description of each extinguisher’s operating instruc- 1. Get down low and crawl if there is smoke - If you get caught tions is located on the nameplate of the extinguisher. There are in smoke, get down on the floor and crawl on your hands two types of extinguishers as described on the label: large silver and knees. Cleaner, cooler air can be found near the floor. type A (water), for only trash/paper fires; and small, red type In very low visibility environments, use your hands to feel ABC (dry chemical), for grease, electrical, and chemical fires. for a wall then follow it around to an exit door. When a fire extinguisher is discharged, even partially, do not 2. Feel doors before opening - Before opening any doors, feel hang it up again. Report it immediately to the Residence Life the metal knob; if it is HOT, do not open the door. If it is Office. It will be recharged and replaced. cool, brace yourself against the door, open slightly, and if heat or heavy smoke are present, do not enter. Immediately FIRE DRILLS close the door. 3. Go to the nearest exit or stairway - If the nearest exit is A fire drill is a practice exercise entailing the prompt, com- blocked by fire, heat or smoke, go to another exit. Do not plete, controlled, orderly, and quiet evacuation of a building. use elevators. All building elevators are dysfunctional Kentucky law requires a minimum number of fire drills for during a fire alarm. Close as many doors as possible as you University buildings each academic year. This trial run familiar- leave, this helps to confine the fire. izes residents with proper evacuation procedures. A sufficient 4. Keep doors closed if trapped - If you are trapped in a room, number of fire drills are held to ensure an efficient evacuation place towels or clothing, preferably wet under the door to procedure for each residence hall. At the sound of an alarm, it keep smoke out. should be assumed that it is an emergency and not a drill or a 5. Signal for help- Hang an object out the window (bedsheet, false alarm. No one is permitted to remain in the building any jacket, etc.) to attract attention. If a telephone is available time a fire alarm is sounded. call 911 then call the Office of Public Safety (502.272.7777) and report you are trapped. Be sure to give your room SUGGESTIONS FOR FIRE SAFETY number and location. Fire extinguishers, fire alarms, and warning systems are in the 6. Do not jump from the room - Any rescue attempts will be buildings for the safety of the people living or working therein. made by the Fire Departments. Tampering with these systems in any way may cause injury or

128 SPECIFIC EVACUATION Please refer to the Disability Services section on p. 18 of the Student Handbook for complete evacuation procedures for PROCEDURES FOR persons with disabilities. RESIDENCE HALLS All residents must be familiar with their primary assigned exit SEVERE WEATHER and an alternate exit. Students must also be prepared to direct Severe Thunderstorm Watch: Conditions are right for devel- guests to the proper exits and to ensure their compliance. Exit opment of a severe thunderstorm. Continue normal activities, procedures will be checked by Public Safety, firefighters, and but be alert to intensified weather. Keep radio or TV tuned to Residence Life staff. weather casts. Be alert for changes in the weather. Be prepared to move to a safe place. • Kennedy Hall: Descend the stairwell closest to your room. Exit through the front lobby or the emergency fire Severe Thunderstorm Warning: Severe weather is in the door on the ground floor. Assemble in the parking lot area area and precautions should be taken. Remain indoors, away below the residence halls. from windowed areas. Close windows/ close blinds in case of • Newman Hall: Descend the stairwell closest to your broken glass. Refrain from telephone use. Notify Security of room. Exit through the front lobby or the rear emergency any damage. fire door. Assemble in the lower parking lot area. • Siena Halls: Descend the stairwell closest to your room. Tornado Watch: A tornado watch is issued when weather Exit through the front lobby or the rear emergency fire conditions are favorable for the development of severe thun- door. Assemble in the lower parking lot area. derstorms that are capable of producing tornados. A tornado • Petrik Hall: Descend the stairwell closest to your suite. watch, therefore, implies that is there also a severe thunderstorm Exit through the front or rear exit. Do not use the elevator. watch. Follow the same precautions as a severe thunderstorm watch. Assemble in the lower parking lot area. • Anniversary Hall: Descend the stairwell closest to your Tornado Warning: A tornado has been sighted. Seek shelter! room. Exit through the lobby or the emergency fire door The Residence Life staff and/or Public Safety will notify you of on the first floor. Assemble in the parking lot next to the severe weather conditions and when possible danger has passed. building. • 1816 Norris: Descend the stairwell closest to your apart- • Kennedy-Newman & Siena Halls: Vacate upper floors ment. Exit through the front or rear exit. Assemble in the and seek shelter on the lower levels along an interior wall, parking lot behind the building. away from windows, with all doors closed. DO NOT go to the lobby. EVACUATION OF PERSONS • Petrik: Vacate top floor (5th) and seek shelter in the com- WITH DISABILITIES mon area of suites on floors 1-4. Close bedroom and study room doors and stay away from windows. Persons with disabilities should study and remember the features • Anniversary: Vacate upper floors and seek shelter on lower of each building they are in, including designated Evacuation levels. Stay away from the center and ends of the hallway Assembly Areas, stairwells, exits, phone locations, and elevator due to glass windows. Close all room doors. procedures. At times, assistance from others may be needed. • 1816 Norris: Seek shelter on the ground floor, interior Persons with disabilities should seek assistance from others if walls and/or bathrooms. Stay away from windows. emergency evacuation becomes necessary. Students should be • If Outside: Get out of cars. Lie in a low area, covering aware of the exit nearest to their room or current location, and your head and neck. If possible, keep a portable radio tuned possible alternatives. to weather reports. If you require any assistance evacuating the residence hall in an emergency (e.g. fire), please notify the Director of Housing and Residence Life at the beginning of the semester and include STUDENT CONDUCT PROCESS the nature of assistance needed. This information will be shared (See Code of Conduct section p. 55) with Residence Life, Public Safety, and fire department person- Residence Life Office is located in Petrik Hall. 502.272.7272. nel who could provide assistance.

129 CAMPUS SECURITY ACT & CRIME STATISTICS 2017 - 2019 The Annual Security and Fire Safety Report for Bellarmine University is prepared as part of the Jeanne Clery Disclosure of Cam- pus Security Policy and Crime Statistics Act of 1990. This report includes statistics for the previous three-years and include all reported instances of crimes and Residence Hall Fires required by the Campus Security Act, not just the convictions.

CATEGORY VENUE 2017 2018 2019

h On Campus** 0 0 0 Murder and h In residence halls or conference facilities 0 0 0 Non-Negligent h Non-campus building or property 0 0 0 Manslaughter h On public property 0 0 0

h On Campus** 0 0 0 h In residence halls or conference facilities 0 0 0 Negligent Manslaughter h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 2 h In residence halls or conference facilities 0 0 2 Rape h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 2 0 0 h In residence halls or conference facilities 0 0 0 Fondling h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 0 h In residence halls or conference facilities 0 0 0 Incest h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 0 h In residence halls or conference facilities 0 0 0 Statutory Rape h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 3 h In residence halls or conference facilities 0 0 0 Robbery h Non-campus building or property 0 0 0 h On public property 0 0 0

** This “On Campus” category includes all on-campus incidents, including those listed in the category, “In residence halls or conference facilities.” Therefore, the two categories are not cumulative, but duplicative.

130 CATEGORY VENUE 2017 2018 2019

h On Campus** 0 1 0 Aggravated Assault h In residence halls or conference facilities 0 0 0 h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 0 h In residence halls or conference facilities 0 0 0 Burglary h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 0 h In residence halls or conference facilities 0 0 0 Arson h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 1 0 0 h In residence halls or conference facilities 0 0 0 Motor Vehicle Theft h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 2 0 h In residence halls or conference facilities 0 2 0 Dating Violence h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 0 h In residence halls or conference facilities 0 0 0 Domestic Violence h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 1 0 Stalking h In residence halls or conference facilities 0 1 0 h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 0 Arrest for: h In residence halls or conference facilities 0 0 0 Alcohol Policy Violations h Non-campus building or property 0 0 0 h On public property 0 0 0

131 CATEGORY VENUE 2017 2018 2019

h On Campus** 0 1 0 Arrest for: h In residence halls or conference facilities 0 0 0 Drug Related Violations h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 0 Arrest for: h In residence halls or conference facilities 0 0 0 Weapons Possession h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 117 46 34 Disciplinary Referrals: h In residence halls or conference facilities 100 42 34 Alcohol Policy Violations h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 34 11 5 Disciplinary Referrals: h In residence halls or conference facilities 11 11 5 Drug Related Violations h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 3 1 0 Disciplinary Referrals: h In residence halls or conference facilities 2 0 0 Weapons Possession h Non-campus building or property 0 0 0 h On public property 0 0 0

h On Campus** 0 0 0 h In residence halls or conference facilities 0 0 0 Hate Crimes h Non-campus building or property 0 0 0 h On public property 0 0 0

132 FIRES ON-CAMPUS STUDENT HOUSING FACILITIES

FACILITY SUMMARY 2017 2018 2019

h Fires 0 0 0 Anniversary Hall h Injuries 0 0 0 h Deaths 0 0 0

h Fires 0 0 0 Kennedy Hall h Injuries 0 0 0 h Deaths 0 0 0

h Fires 0 0 0 Newman Hall h Injuries 0 0 0 h Deaths 0 0 0

h Fires 0 0 0 Norris Apartments h Injuries 0 0 0 h Deaths 0 0 0

h Fires 0 0 0 Petrik Hall h Injuries 0 0 0 h Deaths 0 0 0

h Fires 0 0 0 Siena Primo h Injuries 0 0 0 h Deaths 0 0 0

h Fires 0 0 0 Siena Secondo h Injuries 0 0 0 h Deaths 0 0 0

h Fires 0 0 0 Siena Terzo h Injuries 0 0 0 h Deaths 0 0 0

h Fires 0 0 0 Siena Quarto h Injuries 0 0 0 h Deaths 0 0 0

Disclosure of the existence of fire suppression system in on campus housing: In accordance with Senate Bill 63, Residence Life informs all residential students that we currently have fire suppressant systems in Anniversary, Kennedy, Newman, Petrik, Siena Primo, Siena Secondo, Siena Terzo and Siena Quarto Residence Halls. All residence halls are within regulated fire code of the State of Kentucky. Fire safety information is covered at required residential floor meetings and in the information provided to students online.

133 HATE CRIMES STATISTICS Residence Life, Associate Director of Residence Life, Athletic Director, Basketball Coach, Baseball Coach, Volleyball Coach, Each statistic resulting in bodily injury that is motivated by a Cross Country Coach, Track & Field Coach, Softball Coach, type of bias or prejudice will have a superscript notation for the Field Hockey Coach and any volunteer coaches. The president type of bias. Numbers in superscripted parenthesis indicate the or his/her designee may identify other officials if necessary. number out of the total number of incidents that were motivated by each type of bias. Enforcement Authority: The Office of Public Safety officers have the responsibility for enforcing university polices Key To Hate Crimes Notations By Type of Bias or Prejudice: and regulations and for reporting crime violations to local and Race = ra Sexual Orientation = s state authorities. The mission of Bellarmine University’s Office Gender = g Ethnicity = e of Public Safety is to ensure a safe living, working and learning Religion = re Disability = d environment while being sensitive to the needs of a diverse com- Gender Identity = gi munity. We are committed to achieving the highest standards of professionalism and customer service while being dedicated Further Information to fostering cooperative relationships with the Bellarmine com- Further information about campus safety can be obtained from munity. We are committed to continually striving for excellence the Director of Public Safety by calling 502.272.7777. through professionalism, collaboration through understanding the needs of the community and exceeding their expectations. THE MICHAEL MINGER LIFE Our goal is to become an elite community-based public safety SAFETY ACT department in higher education. The Office of Public Safety provides security services to the university in order to maintain The Michael Minger Life Safety Act, KRS 164.948 to a safe environment. 164.9489 is a Kentucky state law that requires public colleges and universities as well as private institutions licensed by the How to Prevent Crimes: Kentucky Council on Postsecondary Education (CPE) to report Being on a college campus is an exciting experience but it is campus crimes to their employees, students and the public and important to prevent yourself from becoming more vulnerable to report annually to the Council on Postsecondary Education. than necessary or putting yourself into potentially harmful situa- Campus crime log - definition at KRS 164.9481(1): means tions. The following tips can help you to avoid possible dangers. the daily log maintained by an institution and developed by the 1. Do not let anyone into your residence hall, dorm council consistent with the provisions. An institution shall room, apartment or house door that you do not maintain a campus crime log as required by KRS 164.9481(1) know. Your personal safety is of the upmost importance. Campus Security Authority – definition at KRS 164.948(2): Do not allow a stranger to make you feel guilty about tak- means campus police, security officers, and any official at a ing safety precautions or intimidate you into compromising postsecondary education institution who has significant re- your safety. sponsibility for student and campus activities, including student 2. Make sure your room door is locked at ALL times. discipline, student housing, student judicial affairs, and student A simple precaution to protect your personal items. life administration. Professional mental health, pastoral, and 3. Be careful with your keys. Do not loan your keys (room other licensed counselors when functioning in that capacity are or car) out to anyone. If you lose your dorm keys, pay the not considered campus security authorities. fine and get a new set. As this definition relates to Bellarmine University Campus 4. If you have a car, lock it. It seems so easy to remember, Security authorities (CSA) would include the Director of Public yet it is so easy to forget. Also, if you live on campus, check Safety, Public Safety officers and staff and any official of the on your car multiple times throughout the week. university who has significant responsibility for student and 5. If you have a bike, properly secure it. Secure bikes campus activities including student discipline, student housing, through the wheel and frame with a high quality lock; the student judicial affairs and student life. Designated university U-Lock is recommended. officials are: President, Vice President for Business Affairs, 6. Watch your belongings. Never leave items unattended Vice President for Student Affairs, Associate Vice President like your backpack, laptop or cell phone, even if it is just for for Student Affairs, Associate Dean of Students, Director of a minute. Make it a habit to take these valuables with you.

134 7. Walk with a friend when out late at night. There is dent Affairs staff at 502.272.8150. With this information, the always safety in numbers. If you do not have any friends university can keep accurate records of the number of incidents available, please call the Office of Public Safety for an escort. involving students, determine where there may be a pattern of 8. Know the location of the nearest emergency phones crime with regard to a particular location, method, or assailant, on campus. There are a number of Blue Phones and Yel- and alert the university community of potential danger when low Phones on campus. If needed, please use them in the necessary. Reports filed in this manner will only be counted event of an emergency; they will ring directly to the Office and disclosed in the annual crime statistics for the university. of Public Safety. 9. If you see something, say something. If you see something that looks suspicious or dangerous, please contact the Office of Public Safety immediately. If your life (or the life of another) is in imminent danger, call 911 then call the Office of Public Safety. 10. Stay alert! Pay attention to what is going on around you and avoid blocking sounds or using distracting devices such as a cell phone. Your ears and eyes are your best defense to being taken by surprise.

How to Report a Crime All students, faculty and staff members within the Bellarmine community are strongly encouraged to report all crimes and safety related issues accurately and promptly. For immediate assistance, dial 911 and then the Office of Public Safety. It is important to report these crimes for investigations, making necessary timely warnings or if assistance is needed from local law enforcement agencies and other first responders. You can reach the Office of Public Safety on any campus telephone at the four-digit number 7777. Off -campus callers can reach The Office of Public Safety at 502.272.7777. The Office of Public Safety is located on the ground floor of the Centro Treece Hall in CNTH-054. The campus is equipped with eleven outdoor emergency blue phones that ring into the Office of Public Safety automatically when activated. Pressing the red button initiates an emergency call. The Office of Public Safety does bi-weekly testing on the emergency blue phones. Courtesy phones are free of charge and located in the lobbies or inside public areas of most university buildings. Students and employees can use these accessible telephones to call the Office of Public Safety. In addition, you may report a crime to any Campus Security Authority (CSA).

Anonymous Reporting Those within the Bellarmine community may voluntarily and anonymously report crimes to the Office of Public Safety at www.bellarmine.edu/security/report. If a student, faculty or staff member is aware of behaviors and/or conditions that may be harmful to other student; they should also contact the Stu-

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