Minutes of the meeting of Uppingham Town Council held at the Town Hall, High Street East, Uppingham, – 7.30 pm WEDNESDAY 4th May 2016

033/16 1 - Chairman’s Opening Remarks: The Chairman welcomed everyone to his final meeting as chairman and remarked that it had been an honour to serve as Mayor. Additional he thanked members for their support over the last two years. David Ainslie proposed to suspend standing order 2.3.10 (standing to speak) and this was seconded by Richard Reeve. 11 votes in favour, 2 votes against.

034/16 2 - Attendance Register: David Ainslie (Chair), David Casewell, Alec Crombie, Christine Edwards, Sam Findlay, Miranda Jones, Bill O’Leary, Peter Rees, Richard Reeve, Stephen Rozak, Ian Salt, Mark Shaw and Ron Simpson.

035/16 3 - Apologies for Absence: Received from Lindsay Cooper and Cornelius Vincent- Enright whom both had work commitments. Proposed these be accepted by Christine Edwards, seconded by Mark Shaw and unanimously agreed.

036/16 4 - Declaration of members interests and requests for dispensation:  Alec Crombie declared a non-pecuniary interest in item 16 as a member of The Limes, Firs and Spurs Residents Association.  David Ainslie declared a non-pecuniary interest in item 16 as a member of The Limes, Firs and Spurs Residents Association and as a result of payment to The Falcon Hotel for the Mayor’s Ball from the ticket money received.  Christine Edwards declared a non-pecuniary interest in item 16 as a member of The Limes, Firs and Spurs Residents Association.

037/16 5 - To confirm the minutes of the Council Meeting held on 6th April 2016. Resolution: Proposed by Sam Findlay, seconded by Peter Rees and unanimously agreed.

038/16 6 - Democratic 15 minutes – an opportunity for the public to speak. Marc Oxley spoke briefly to congratulate the Town Council on the Freedom of Entry to Uppingham event on Tuesday 3rd May 2016.

039/16 7 - Clerk’s Report and actions since last meeting:

1 - Freedom of Entry to Uppingham The overwhelming feedback has been positive and other than getting the timing wrong by 35 minutes which caused panic with the caterer and provision of seating for some elderly guests in the Market Place – all appears to have gone well.

Next steps:  Wash up meeting to review what went well and what didn’t if we do this again (next week)  Thank you letters to those supporting the event from a volunteer perspective, businesses and supporting organisations will be issued.  Images of the event will be gathered and stored for the Town archive  The video will be launched on our own YouTube channel and shared on social media – this will be available for download too and will be held for the Town archive  Despite a healthy debate when we approved the event and an often used quote – in the main this event can be deemed to have been a significant success for the town

2 - Skate Park

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Disappointing lack of contact and progress on the final parts of the skate park work. No final payment will be made until it is signed off by me with signage in place and remedial works following inspection carried out.

3 - Tod’s Piece Building Works Good progress is being made with the pathway construction. Some excellent feedback and ‘long overdue’ comments being received. One other comment made more than once is about the speed of work being done!

4 - Holidays None currently booked.

5 - Clerk Training None scheduled.

6 - Priorities for May 2016 Annual performance review for Clerk Funding options meeting for Town Hall with RCC End of financial year preparation and completion of year end reports for Annual Council Meeting Start process for detailing an inventory and asset register for Council – in progress Drafting and finalising Newsletter Complete pathway project on Tod’s Piece Appoint weekend/weekday park attendant for Tod’s Piece and open the WCs now all equipment in place.

7 - Priorities to 31st July 2016 Pensions provision for remaining staff Re-submission of 4 of 24 elements of CiLCA having sought guidance on one element. Commence review of Market and Town Hall user agreements and terms and conditions Present a clear view of town forums back to council. Start to collate supporting material to support Local Council Award Scheme accreditation Start to prepare for tender process for CORY contract

8 - Meetings scheduled: None currently.

9 - Additional support: None currently planned in.

040/16 8 - To receive reports from representatives working with external bodies:

a) Uppingham 2015 Town Benchmarking Report from People & Places. Proposed by Mark Shaw that this report be received, seconded by Bill O’Leary and unanimously agreed.

041/16 9 - To confirm the minutes of the Annual Town Meeting held on 20th April 2016 at 7.30pm. Resolution: Proposed by Peter Rees that these be approved, seconded by Sam Findlay and unanimously agreed.

042/16 10 - To receive the following reports from committees of Uppingham Town Council:

a) Planning Committee of Wednesday 20th April 2016 at 7.00pm. Resolution: Proposed these be accepted, seconded by Christine Edwards and unanimously agreed.

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043/16 11 - To consider whether, in principle, the Town Council wishes to invest in a communications duct in the High Street. (paper previously issued). Resolution: That UTC supportive in principle of becoming an investing partner in the Digital Uppingham fibre spine project and authorises Cllrs Ainslie and Crombie supported by the Town Clerk to work toward an appropriate legal and financial agreement bringing the final document back to full council for debate when the Council has the General Power of Competence. Proposed by Miranda Jones and seconded by Mark Shaw, 7 in favour, 3 against and 3 abstentions.

044/16 12 - To consider the options for parking charge increases set out in the supporting paper recently presented at Cabinet to cover the loss of the £8,500 car parking subsidy from Uppingham Town Council. Additionally authorise representatives to meet with RCC representatives to discuss the feedback. (paper in pack). Resolution: Proposed by David Ainslie that the parking charges are a matter for Rutland County Council (RCC) to communicate to the public at large and that the clerk be empowered to write to RCC to confirm that. Seconded by Bill O’Leary, 12 in favour and 1 against.

045/16 14 - Consider a proposal to review Council banking arrangements by moving a suitable amount of funds to CCLA to ensure we remain under the guaranteed deposit scheme limit of £75,000 per financial institution. Resolution: Proposed by Sam Findlay that the Clerk be authorised to establish an account with CCLA immediately and then add the amount of initial investment options to the next Finance & General Purposes Committee. Seconded by David Casewell and unanimously agreed.

046/16 13 - Consider the outputs and feedback from the Design Review undertaken on 25th April 2016 for the Bloor Homes development to the South of Road. Resolution: Proposed by David Casewell that the Clerk write to Rutland County Council seeking clarity about why the developer was encouraged to include 6 x 1 bedroom properties into the design for the site and if appropriate what evidence there is to support this recommendation. Seconded by Peter Rees and unanimously agreed.

047/16 15 - To consider the following Planning Applications and make recommendations to Rutland County Council:

a) 2016/0336/MAJ – Proposal: The erection of 75 dwellings with associated open space, landscaping, access, parking and infrastructure. Bloor Homes Ltd – Land to South of Leicester Road, Uppingham, Rutland. Resolution: Proposed by Bill O’Leary that in the light of the independent review report by OPUN on the proposed development that the council reject the planning application but welcome a further revised application from Bloor Homes that meets the requirements of the Uppingham Neighbourhood Plan. Seconded by Richard Reeve and unanimously agreed.

048/16 16 - Accounts for payment (to be handed out on the day). Resolution: Proposed by David Casewell, seconded by Richard Reeve, 10 in favour and 3 abstentions.

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Cheques/Debit Card (Lloyds)

No. / DD Payee Description Amount 000823* SLCC Clerk SLCC Roadshow £41.40 000824* RCC March Payroll £4,134.32 000825* P Brothwell Town Hall windows £25.00 000826* CORY Annual maintenance contract £927.90 00827* LRALC LRALC & NALC membership £513.18 000828* E.ON Street Lighting £173.63 000829* 2Commune Ltd Website hosting £480.00 000830* E.ON Elec supply car park £40.46 000831* CORY Cemetery bin collection £14.53 000832* The Play Inspection Skate park final inspection £354.00 Company 000833* Quality Office Supp Stationery – binders £45.10 000834* Foxwise Interim audit fees £348.00 Accountancy 000835* RCC Road closure notices – 4 events £210.00 000836* RCC Road closure notices – Freedom E. £225.00 000837* Workflow Imaging Print costs – colour £108.00 000838* Workflow Imaging Print costs – mono £23.40 000839* Quality Office Supp Stationery – envelopes £45.55 000840* Quality Office Supp Stationery – copier paper £27.48 000841* Paul Sheehan B&G Tod’s Piece project £6,676.56 000842* Lancaster Printing GB Flags – Freedom Event £150.00 000843* BNP Paribas Photocopier rental for quarter £382.31 000844* Tranter Fire alarm servicing £275.88 000845* Ambtrans Ambulance support – Freedom E. £175.00 000846* ESPO Cleaning materials £126.95 000847* Rut. Loc. Hist. Soc Membership £16.00 000848* The Cheese Store Lincs Poacher – Freedom Event £85.80 000849* The Falcon Hotel Mayor’s Ball £3,010.00 000850* Sara McAllister Catering – Freedom Event £700.00 000851* Limes, Firs & Spurs Queen’s Birthday fund £100.00

*Paid between meetings

049/16 17 - Correspondence:  Letter from Richard Hardman, Headmaster of reference the Mayor’s Ball

Meeting closed at 9.04 p.m.

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