Library 2nd Floor City of Watsonville Conference Room 275 Main Street, Watsonville, CA Meeting Agenda

Board of Library Trustees

Chair Victoria M. Bañales Vice Chair Barbara Corrigan

Barbara Corrigan, Trustee Providence Medrano Martinez, Trustee Diane Muñoz, Trustee Joyce Parr, Trustee Anthony Bernard Tapiz Jr., Trustee

Thursday, May 16, 2019 6:00 PM Library 2nd Floor Conference Room 275 Main Street, Watsonville, CA

Meeting Cancelled

1. ROLL CALL

2. APPROVAL OF MINUTES

All items appearing on the Consent Agenda are recommended actions which are considered to be routine and will be acted upon as one consensus motion. Any items removed will be considered immediately after the consensus motion. The Chair will allow public input prior to the approval of the Consent Agenda.

LIBRARY BOARD MINUTES OCTOBER 18, 2018

Attachments: LB Minutes 101818

LIBRARY BOARD MINUTES SEPTEMBER 20, 2018

Attachments: LB Minutes 092018

3. ORAL COMMUNICATIONS

(This time is set aside for members of the general public to address the Board on any item not on the Agenda, which is within the subject matter jurisdiction of the Board. No action or discussion shall be taken on any item presented except that any Member may respond to statements made or questions asked, or may ask questions for clarification. All matters of an administrative nature will be referred to staff. All matters relating to Board will be noted in the minutes and may be scheduled for discussion at a future meeting or referred to staff for clarification and report. Any Member may place matters brought up under Oral Communications on a future agenda.)

3.1 ORAL COMMUNICATIONS FROM THE PUBLIC AND TRUSTEES

3.2 ORAL COMMUNICATIONS FROM THE LIBRARY DIRECTOR

City of Watsonville Page 1 Printed on 11/30/2020 Board of Library Trustees Meeting Agenda 6:00 PM May 16, 2019

3.3 COMMENT FORMS

4. UNFINISHED BUSINESS

5. NEW BUSINESS

5.1 ELECTION OF OFFICERS

5.2 REVIEW OF INTERNET GUEST PASS POLICY

5.3 AUTOMATIC BOOK RENEWAL PROCEDURE

5.4 COLLECTION DEVELOPMENT POLICY REVIEW

COLLECTION DEVELOPMENT POLICY REVIEW

Attachments: Collection Development Policy

6. REPORTS

6.1 FRIENDS OF THE LIBRARY

A. ANNUAL MEETING - MARCH 23, 2019

6.2 PROGRAMS

A. SUMMER READING PLANS

7. ADJOURNMENT

City of Watsonville Page 2 Printed on 11/30/2020 Library 2nd Floor City of Watsonville Conference Room 275 Main Street, Watsonville, CA Meeting Minutes

Board of Library Trustees

Chair Yolanda Danna Vice Chair Victoria M. Bañales

Barbara Corrigan, Trustee Providence Medrano Martinez, Trustee Diane Muñoz, Trustee Anthony Bernard Tapiz Jr., Trustee

Thursday, October 18, 2018 Library 2nd Floor Conference Room 6:00 P.M. 275 Main Street, Watsonville

1. ROLL CALL MEMBERS PRESENT: Danna, Bañales, Medrano, Muñoz and Tapiz. STAFF MEMBERS PRESENT: Carol, Heitzig, Library Director and Luz Martinez, Administrative Analyst.

2. APPROVAL OF MINUTES 2.1 MINUTES OF SEPTEMBER 20, 2018 – Corrections are needed.

3. ORAL COMMUNICATIONS 3.1 ORAL COMMUNICATIONS FROM THE PUBLIC AND TRUSTEES Community member Olga Fuentes promoted the importance of voting. We have volunteers at both libraries encouraging community members to register to vote. Trustee Medrano announced there will be a party for first time voters October 28th at the Museum of Arts and History. Trustee Danna and Muñoz attended the Yuyi Morales Author event as well as the unveiling of the Medallions and Mural event; they were very impressed with both events. Trustee Danna will be attending the event for Author Matt de la Pena and illustrator Christian Robinson celebrating their new book, Carmela Full of Wishes-- a story partially inspired by Watsonville on Sunday, October 21st 4:00pm at the Veteran’s Hall.

1 of 3 3.2 ORAL COMMUNICATIONS FROM THE LIBRARY DIRECTOR The Library Director briefly spoke about the State of the City presentation and distributed the City of Watsonville Strategic Plan. A discussion followed. The Library will be hosting its 7th Annual Day of the Dead Family Crafts: Thursday, October 25th 6:00-8:00pm, Civic Plaza Community Room Saturday, October 27th 1:00-3:00pm, Freedom Branch Library We are having tile installed outside the restrooms at the Freedom Branch Library. The Library has received a $15,000 grant for the initial funding to purchase a small book mobile. This will allow for the library to have a more visible active role in the community. 3.3 COMMENT FORMS No comment forms at this time.

4. NEW BUSINESS 4.1 HOLIDAY CLOSURES The libraries will be November 22nd through November 24th for the Thanksgiving Holiday. The libraries will be closed December 22nd through January 1st. The city has allowed each department to do a soft closure December 26th – December 30th which means employees may come to work (or use vacation days) but we will be closed to the public. The Library Director has decided to close the library to work on weeding the collection at both locations as well as building maintenance projects (painting, carpet cleaning).

5. REPORTS 5.1 FRIENDS OF THE LIBRARY A. PURCHASE OF NEW MURALS FOR LIBRARY The Library Director along with the Friends are approved the purchase of a 4 panel (16 feet) Art Mural from artist Bonnie Carver for $6000. The installation will be occurring next year. B. PLANS TO RE-IMAGINE ORGANIZTION

2 of 3 The Friends’ organization is small; they are hiring a consultant to help create a plan to encourage community and city council support.

5.2 PROGRAMS A. DEANN PERNELL READING MENTORS PROGRAM UPDATE The Library Director announced that the launch of the Reading Buddies program was last Friday. We have plenty of volunteers (either former teachers or reading specialists) unfortunately not that many students. It is a six week program for students in grades first through fifth meet which meet weekly (Friday) with their reading buddy to practice their reading skills. This is the first session and the goal is to have 30-60 students per session three times a year. At the end of each session the students will be able to pick a book of their choice funded by the bequest. Trustee Danna recommended having the volunteers conduct the program at the school sites. A discussion followed. The Library Director will discuss the recommendation with Susan Nilsson.

ADJOURNMENT 6:45 pm

3 of 3 Library 2nd Floor City of Watsonville Conference Room 275 Main Street, Watsonville, CA Meeting Minutes

Board of Library Trustees

Chair Yolanda Danna Vice Chair Victoria M. Bañales

Barbara Corrigan, Trustee Amalia Espinoza, Trustee Providence Medrano Martinez, Trustee Diane Muñoz, Trustee Anthony Bernard Tapiz Jr., Trustee

Thursday, September 20, 2018 Library 2nd Floor Conference Room 6:00 P.M. 275 Main Street, Watsonville

1. ROLL CALL MEMBERS PRESENT: Danna, Bañales, Corrigan, Medrano and Muñoz. STAFF MEMBERS PRESENT: Carol, Heitzig, Library Director and Luz Martinez, Administrative Analyst.

2. APPROVAL OF MINUTES 2.1 MINUTES OF July 19, 2018 – Minutes were approved as written.

3. ORAL COMMUNICATIONS 3.1 ORAL COMMUNICATIONS FROM THE PUBLIC AND TRUSTEES Trustee Bañales enjoyed the Commissioners bar-b-que. The coaster set was a lovely gift.

3.2 ORAL COMMUNICATIONS FROM THE LIBRARY DIRECTOR The Library Director informed the Trustees that with the upcoming elections council members may decide to appoint new members to city commissions. 3.3 COMMENT FORMS No comment forms at this time.

4. UNFINISHED BUSINESS 4.1 UPDATED BUDGET REQUESTS

1 of 3 The City Council adopted the city budget; library’s budget is 3.6 million. The Finance Authority approved the estimation of revenue for the Watsonville Public Library for 3.9 million. The Finance Authority has been pretty accurate on the estimation of funds for the past few years. On the October 9th City Council meeting will include an agenda item to correct the discrepancy; library budget will increase by $300,000. These additional funds will be used for one-time expenses.

5. NEW BUSINESS 5.1 EMPLOYEE ENGAGEMENT PROGRAMS The Library Director briefly explained the City’s employee engagement focus. The coordinators of the program have already met with the directors and management groups. They will meet with all the employees next week to focus on improving employee engagement, productivity and setting priorities. The goal is to create and implement a plan with the information gathered. 5.2 STRAGETGIC PLANS FOR LIBRARY The Library Director distributed and explained the library strategic plan. A complete copy of the city strategic plan will be emailed to trustees. A brief discussion followed.

6 REPORTS 6.1 FRIENDS OF THE LIBRARY A. SPONSORSHIP OF YUYI MORALES EVENT The library will host an author event with Yuyi Morales on Thursday, October 4th at 6:30pm. The first 50 families will receive a free copy of her book Dreamers, courtesy of the Friends. 6.2 PROGRAMS A. IMMIGRANT EXPERIENCE THROUGH THE ARTS The Immigrant Experience through the Arts brochure was distributed. It highlighted the following events: 1. The dates to paint (paint by numbers) the murals 9/20, 9/21, 9/22, 9/24

2 of 3 2. Mural and Medallion Reception 10/17 at 4:00pm 3. Author Event: Yuyi Morales 10/4 6:30pm 4. Film Screening: The Wall by USA Today Network 10/18 6:00pm 5. Lightning Talks: 150 Years of Watsonville 11/8 6:00pm All events will be at the main library. B. WATSONVILLE ARTS AND LITERACY EVENT The Library in collaboration with Bookshop Santa Cruz and Arts Council Santa Cruz County present Matt de la Pena and Christian Robinson celebrating their new book, Carmela Full of Wishes-- a story partially inspired by Watsonville on Sunday, October 21st 4:00pm at the Veteran’s Hall. C. DIA DE LOS MUERTOS The Library will be hosting its 7th Annual Day of the Dead Family Crafts Thursday, October 25th 6:00-8:00pm, Civic Plaza Community Room Saturday, October 27th 1:00-3:00pm, Freedom Branch Library D. LIBRARY CARD SIGN-UP MONTH Library staff created an enlarge mock-up of a library card. New library card holders can take a picture with mock up card in front of the beautiful butterfly.

ADJOURNMENT 6:45 pm

3 of 3

Collection Development Policy

I. Mission Statement

Watsonville Public Library acquires, organizes, and provides access and guidance to a wide variety of information and materials of contemporary interest and permanent value for the education, intellectual stimulation and social needs of its diverse community.

II. Purpose of Policy

The collection development policy is intended to provide guidance within budgetary and space limitations for the selection and evaluation of materials. It anticipates and meets the needs of the Watsonville and Freedom community as outlined in the Strategic Plan. As the community changes, the library will reassess and adapt its collections to reflect new and differing areas of interest and concern. This document provides a framework for continuous collection development and improvement and will be periodically evaluated and revised to provide guidance for implementing changes in the collection.

III. Philosophy of Selection

Watsonville Public Library fully endorses the principles documented in the American Library Association’s Library Bill of Rights, Freedom to Read Statement and Freedom to View Statement. The library upholds the right of the individual to secure information, even though the content may be controversial, unorthodox, or unacceptable to others. Materials available in the library present a spectrum of viewpoints, enabling residents to make the informed choices necessary in a democracy.

IV. Scope of the Collection

The primary responsibility of the Watsonville Public Library is to serve the residents of Watsonville by providing a broad choice of materials to meet their educational, cultural and recreational needs. Materials are selected to aid individuals, groups, and organizations attain practical solutions to daily problems, and to enrich the quality of life for all community members.

Budget and space limitations, as well as local needs, preclude the library from purchasing materials for obscure or specialized materials. Access to these collections is provided through interlibrary loan or referral to other institutions.

V. Scope of the Library

The Library serves the Watsonville and Freedom community as a whole. Users from Santa Cruz County also use the facilities, but the main purpose is to serve the residents of Watsonville. A broad choice of circulating print and non-print materials is selected to accommodate the diversity of tastes, reading levels, languages and interests of users of all ages.

Scholarly and highly technical or specialized materials are not acquired unless they add body and substance to the collection, and at the discretion of the subject librarians. Access to these materials is made available through other libraries using interlibrary loan services.

VI. Selection Criteria

All materials, whether purchased or donated, are considered in terms of the criteria listed below. An item need not meet all of these standards in order to be added to the collection. Purchase of books in hardback format is preferred.

1. Popular interest 2. Contemporary significance or permanent value 3. Currency of information 4. Accuracy 5. Local emphasis 6. Readability or ability to sustain interest 7. Treatment of subject is suitable for age of intended audience 8. Reputation of author, publisher, producer or illustrator 9. Creative, literary or technical quality 10. Critical assessments in a variety of journals 11. Format and ease of use 12. Cost and availability 13. Durability/type of binding 14. Relationship to existing materials in collection 15. Relationship to materials in other area libraries

VII. Selection Tools

Reviews in professionally recognized periodicals are the primary source for materials selection. Standard bibliographies, booklists by recognized authorities and the advice of experts in specific subject areas are used.

VIII. Suggestions for Purchase

The library strongly encourages input from the Watsonville/Freedom community concerning the collection. A suggestion for purchase procedure enables residents to request that a particular item or subject be purchased by the library. All suggestions for purchase are subject to the same selection criteria as other materials and are not automatically added to the collection. Suggestions can be made using forms available at the public service desks, online, or in person to any library staff member.

Multiple copies of materials are purchased in response to user demand as evidenced by number of reserves, anticipated popularity, repeated requests and monitoring of the collection. All things being equal, an additional copy will be purchased or leased for every five reserves taken.

IX. The Collection

The library and staff recognize there are differences between the adult and children’s collection at the library. However, acquisition of materials for both sections will adhere to the general principles outlined below.

Items in any format which have received significant awards or critical acclaim are evaluated for inclusion in the collection. This includes (but is not limited to) bestsellers on lists generated by , , Publishers Weekly, and Library Journal.

1. Fiction

The library's collection includes a wide variety of contemporary works of fiction representing all genres, international works of fiction, classics and important novels of the past. The library makes every effort to acquire fiction which is representative of the cultural and ethnic community that it serves and to satisfy the diversity of interests and recreational needs of its users. Most fiction on traditional bestseller lists is purchased.

2. Non-Fiction

The library strives to acquire materials which provide a core of basic knowledge. In addition, the library selects, makes accessible, and promotes the use of materials which:

a. address contemporary issues b. provide self-help information c. facilitate completion of school assignments (K-12) without duplicating school library collections d. facilitate continuing education e. enhance job-related knowledge and skills f. increase knowledge of affairs of the community, the country, and the world g. support business, cultural, recreational and civic interests in the community h. nourish intellectual, aesthetic, creative and spiritual growth i. present different viewpoints on issues

3. Foreign Language Materials

The library maintains a Spanish language collection aimed at meeting the recreational and many of the informational needs of the Watsonville/Freedom community. Resources available exclusively in Spanish include books, magazines, and newspapers, DVDs and sound recordings.

The library's collection also includes materials which support learning a second language. These resources include books such as grammars and dictionaries, CDs and DVDs, and an online subscription database for learning various languages.

4. Periodicals

The library's newspaper and magazine collection provides current information aimed at meeting the recreational reading needs of the community. The collection also contains periodicals that serve the professional reading needs of the library staff. Periodicals supplement the book collection by providing up-to-date information, covering current topics not yet available in books, and presenting a less in-depth treatment of a subject than is usually found in books.

The print periodical collection includes basic and popular reading magazines in Spanish and English and a wide selection of business, trade publications. Journals which are highly technical or scholarly are not included in the print collection.

The library subscribes to electronic databases that provide the research periodicals necessary for more in-depth study of a subject area. In addition to magazines, the print collection includes newspapers in Spanish and English published locally as well as a few with specialized business interest.

The library maintains a complete record of the Watsonvillle Register-Pajaronian, available on microfilm and online digitized version for patron use. Newspapers include the Pajaro Valley Times, the Santa Cruz and Pajaro Times, , the Evening Pajaronian, the Watsonville Morning Sun, and the Register-Pajaronian.

5. Media

a. Recorded Music and Spoken Word The adult music collection consists of works by major classical and contemporary composers, as well as popular music. An emphasis is placed on acquiring recordings of musicals, folk music, jazz, and classical music. Compact discs for children include storytelling, folk and nursery songs, holiday music, and read-alongs, as well as instructional topics. New formats will be collected as outlined in (10) below.

b. DVDs The library collects DVDs in both English and Spanish to meet the educational and recreational needs of adults and children. Emphasis is placed on educational and documentary DVDs on a variety of subjects for both children and adults. Feature film selections are guided by the Academy Awards, AFI and the Library of Congress selections. They include film classics, such as those named to the National Film Registry, and highly rated current films of broad family appeal or potential cultural, historical, or aesthetic significance. R-rated films are generally not collected unless the film has received a significant award, is critically acclaimed, and would be of interest to patrons.

c. Recorded Books The spoken recording collection contains abridged and unabridged sound recordings of fiction and nonfiction books, poetry and drama, language instruction, and other instructional subjects. The collection emphasizes popular fiction and nonfiction, as well as recordings of literary classics, language instruction, and general educational topics of popular interest. Spoken recordings are currently published and purchased in CD format. The library also purchases downloadable books through various vendors following the same guidelines for purchasing regular print editions depending upon pricing and budget constraints.

6. Reference Collection/Material for Public Review

The library maintains a reference collection which is used to answer questions and to serve the informational needs of library users. Reference sources are characterized by their ability to provide information and to summarize, condense, or give a comprehensive overview of a topic. Reference sources are consulted for specific items of information rather than read consecutively. They remain in the library to be readily available to all residents. Selection criteria of particular importance for reference sources are: accuracy, arrangement, ease-of-use, uniqueness of information, authority, documentation, and indexing.

The reference collection contains standard works in areas of general reference, the humanities, social sciences, physical and biological sciences, history, technology, and area studies.

The library provides Watsonville residents with information on local issues, actions, environmental reports, services and programs. Some city-produced reports, agendas, and minutes of boards and commissions and other local agencies are made available for public review.

7. Agricultural Workers History Workers Center/Local History

The library maintains a collection of items focused on the diverse and multicultural ongoing history of the people who work in California agriculture. The center also houses the California reference collection, microfilm of the Register-Pajaronian and other papers dating from circa 1865, and the Genealogy reference collection.

8. Electronic Databases and Digital Resources

Online computerized databases extend the collection by providing timely and versatile 24-hour access to information in electronic format from any computer with internet access. Many of the databases contain specialized information beyond the scope of the library's print collections; others have information that does not exist in print format. Databases are added or removed based upon: usage statistics availability of remote access; coverage in the print collection; patron demand; education curriculum standards; availability through school sites; professional reviews and cost.

Digital resources such as eBooks, eAudiobooks, downloadable music and online learning platforms are subject to the same general selection criteria as other materials. The library purchases through a library consortium downloadable books following the same guidelines for purchasing regular print editions depending upon pricing and budget constraints. Additional selection criteria for digital resources include accessibility and compatibility; for example, universality of format and compatibility with current digital platforms.

9. Internet

The Watsonville Public Library provides access to a vast array of information available through electronic media. The Watsonville Public Library does not monitor and has no control over the information accessed and cannot be held responsible for the content, accuracy or quality of the information retrieved. Providing access to electronic information, services, and networks differs from selecting and purchasing material for the library's collection, offering unprecedented opportunities to expand the scope of information available to all users. Children under 11 years of age require parental consent. All users must agree to the Internet Users Agreement at each login.

10. New Media

The library must continually assess new electronic media and evaluate the capabilities and enhancements that they offer over existing formats. When deciding whether to replace or augment existing formats with new media, the following factors are considered: anticipated improvements in information storage and retrieval, user demand, quality of the product, ease of use, equipment requirements, cost, and staff requirements for processing, maintenance, and training. It is essential for staff to monitor technological developments so that wise and cost- effective collection decisions are made for the Watsonville community.

X. Collection Replacement and Withdrawal

It is not the library’s policy to replace automatically all books withdrawn because of loss, damage or wear. Need for replacement in each case is weighed with regard to several factors: number of duplicate copies; existence of adequate coverage in the subject area; other similar material in the collection; and demand for a particular title or subject.

Maintenance of the library's collection through constant re-evaluation by the library staff ensures its usefulness and relevancy to the community. This evaluation depends heavily on the staff's professional expertise in assessing the needs of the community and the content of the collection. Those materials determined to no longer be of value are withdrawn from the collection.

Library materials are discarded for one or more of the following reasons:

1. Obsolescence: subject matter is no longer timely, accurate, or relevant 2. Damage or poor condition 3. Space limitations 4. Insufficient use

The staff frequently refers to CREW: A Weeding Manual for Modern Libraries https://www.tsl.texas.gov/ld/pubs/crew/index.html (CREW = Continuous Review, Evaluation and Weeding)

This is a standard resource for libraries and provides guidelines for item retention as well as weeding. Each Dewey class is addressed, listing considerations for retention and age of item suggestions. In addition, at Watsonville Public Library, last copies of a work are evaluated in terms of their value to the community, with consideration to the following:

1. Local interest 2. Reputation of author, publisher, producer, illustrator 3. Significance as identified in standard bibliographies 4. Quality of graphics 5. Uniqueness of information for research

Depending on the condition of the materials, withdrawn items are disposed or sent to the Friends of the Library for sale or given to other libraries.

XI. Gifts

Watsonville Public Library will encourage and accept gifts with the understanding that all gifts of materials become the property of the library whether or not they are added to the library collection. Gift items selected to become part of the regular library collection are integrated into the collection in normal sequence, available to all patrons, and otherwise handled according to the same rules as any other material belonging to the library, including the book withdrawal policy. The library makes every effort to dispose of gift materials not added to the collection to the library’s best advantage, such as through Friends of the Library book sales.

Monetary gifts to the collection are welcome and may be designated as “in honor” gifts or memorials. Donors of the funds may suggest subjects or titles to be acquired with their donation, but the library reserves the right of final selection to meet the collection development needs and criteria of the library. Items purchased with gift funds may be marked with an appropriate bookplate. A letter for tax purposes may be sent to the donor if requested at the time of donation is made, acknowledging the receipt of the gift.

XII. Objections to Material

The library board and staff believe that the right to read is an important part of the intellectual freedom that is basic to democracy, and hereby adopt the Library Bill of Rights and the Freedom to Read Statement.

The following procedure is to be followed when a patron objects to materials in the library's collection: a. The Librarian involved or Head of Circulation will listen to the patron in a concerned manner and will not attempt to defend the material. b. The patron will be offered the "Request for Further Consideration of Library Materials" form. The form is to be filled out in full by the patron and returned to the Library Director. No objections will be considered until this procedure is followed. The patron is to be given the option of speaking with the Library Director or collection specialist if she or he desires. c. A Reconsideration Committee will consider the patron's request and make recommendations to the Library Director. Consisting of five to seven members, including both professional librarians and Library Board Members, the Reconsideration Committee will be appointed by appointed by the Library Director as needed. d. The Library Director's decision is final. e. The Library will respond with a formal, written reply to the patron

XIII. Revision of Policy

This policy will be reevaluated periodically as circumstances require and/or every five years from date of adoption.

03/21/19