Library 2nd Floor City of Watsonville Conference Room 275 Main Street, Watsonville, CA Meeting Agenda Board of Library Trustees Chair Victoria M. Bañales Vice Chair Barbara Corrigan Barbara Corrigan, Trustee Providence Medrano Martinez, Trustee Diane Muñoz, Trustee Joyce Parr, Trustee Anthony Bernard Tapiz Jr., Trustee Thursday, May 16, 2019 6:00 PM Library 2nd Floor Conference Room 275 Main Street, Watsonville, CA Meeting Cancelled 1. ROLL CALL 2. APPROVAL OF MINUTES All items appearing on the Consent Agenda are recommended actions which are considered to be routine and will be acted upon as one consensus motion. Any items removed will be considered immediately after the consensus motion. The Chair will allow public input prior to the approval of the Consent Agenda. LIBRARY BOARD MINUTES OCTOBER 18, 2018 Attachments: LB Minutes 101818 LIBRARY BOARD MINUTES SEPTEMBER 20, 2018 Attachments: LB Minutes 092018 3. ORAL COMMUNICATIONS (This time is set aside for members of the general public to address the Board on any item not on the Agenda, which is within the subject matter jurisdiction of the Board. No action or discussion shall be taken on any item presented except that any Member may respond to statements made or questions asked, or may ask questions for clarification. All matters of an administrative nature will be referred to staff. All matters relating to Board will be noted in the minutes and may be scheduled for discussion at a future meeting or referred to staff for clarification and report. Any Member may place matters brought up under Oral Communications on a future agenda.) 3.1 ORAL COMMUNICATIONS FROM THE PUBLIC AND TRUSTEES 3.2 ORAL COMMUNICATIONS FROM THE LIBRARY DIRECTOR City of Watsonville Page 1 Printed on 11/30/2020 Board of Library Trustees Meeting Agenda 6:00 PM May 16, 2019 3.3 COMMENT FORMS 4. UNFINISHED BUSINESS 5. NEW BUSINESS 5.1 ELECTION OF OFFICERS 5.2 REVIEW OF INTERNET GUEST PASS POLICY 5.3 AUTOMATIC BOOK RENEWAL PROCEDURE 5.4 COLLECTION DEVELOPMENT POLICY REVIEW COLLECTION DEVELOPMENT POLICY REVIEW Attachments: Collection Development Policy 6. REPORTS 6.1 FRIENDS OF THE LIBRARY A. ANNUAL MEETING - MARCH 23, 2019 6.2 PROGRAMS A. SUMMER READING PLANS 7. ADJOURNMENT City of Watsonville Page 2 Printed on 11/30/2020 Library 2nd Floor City of Watsonville Conference Room 275 Main Street, Watsonville, CA Meeting Minutes Board of Library Trustees Chair Yolanda Danna Vice Chair Victoria M. Bañales Barbara Corrigan, Trustee Providence Medrano Martinez, Trustee Diane Muñoz, Trustee Anthony Bernard Tapiz Jr., Trustee Thursday, October 18, 2018 Library 2nd Floor Conference Room 6:00 P.M. 275 Main Street, Watsonville 1. ROLL CALL MEMBERS PRESENT: Danna, Bañales, Medrano, Muñoz and Tapiz. STAFF MEMBERS PRESENT: Carol, Heitzig, Library Director and Luz Martinez, Administrative Analyst. 2. APPROVAL OF MINUTES 2.1 MINUTES OF SEPTEMBER 20, 2018 – Corrections are needed. 3. ORAL COMMUNICATIONS 3.1 ORAL COMMUNICATIONS FROM THE PUBLIC AND TRUSTEES Community member Olga Fuentes promoted the importance of voting. We have volunteers at both libraries encouraging community members to register to vote. Trustee Medrano announced there will be a party for first time voters October 28th at the Museum of Arts and History. Trustee Danna and Muñoz attended the Yuyi Morales Author event as well as the unveiling of the Medallions and Mural event; they were very impressed with both events. Trustee Danna will be attending the event for Author Matt de la Pena and illustrator Christian Robinson celebrating their new book, Carmela Full of Wishes-- a story partially inspired by Watsonville on Sunday, October 21st 4:00pm at the Veteran’s Hall. 1 of 3 3.2 ORAL COMMUNICATIONS FROM THE LIBRARY DIRECTOR The Library Director briefly spoke about the State of the City presentation and distributed the City of Watsonville Strategic Plan. A discussion followed. The Library will be hosting its 7th Annual Day of the Dead Family Crafts: Thursday, October 25th 6:00-8:00pm, Civic Plaza Community Room Saturday, October 27th 1:00-3:00pm, Freedom Branch Library We are having tile installed outside the restrooms at the Freedom Branch Library. The Library has received a $15,000 grant for the initial funding to purchase a small book mobile. This will allow for the library to have a more visible active role in the community. 3.3 COMMENT FORMS No comment forms at this time. 4. NEW BUSINESS 4.1 HOLIDAY CLOSURES The libraries will be November 22nd through November 24th for the Thanksgiving Holiday. The libraries will be closed December 22nd through January 1st. The city has allowed each department to do a soft closure December 26th – December 30th which means employees may come to work (or use vacation days) but we will be closed to the public. The Library Director has decided to close the library to work on weeding the collection at both locations as well as building maintenance projects (painting, carpet cleaning). 5. REPORTS 5.1 FRIENDS OF THE LIBRARY A. PURCHASE OF NEW MURALS FOR LIBRARY The Library Director along with the Friends are approved the purchase of a 4 panel (16 feet) Art Mural from artist Bonnie Carver for $6000. The installation will be occurring next year. B. PLANS TO RE-IMAGINE ORGANIZTION 2 of 3 The Friends’ organization is small; they are hiring a consultant to help create a plan to encourage community and city council support. 5.2 PROGRAMS A. DEANN PERNELL READING MENTORS PROGRAM UPDATE The Library Director announced that the launch of the Reading Buddies program was last Friday. We have plenty of volunteers (either former teachers or reading specialists) unfortunately not that many students. It is a six week program for students in grades first through fifth meet which meet weekly (Friday) with their reading buddy to practice their reading skills. This is the first session and the goal is to have 30-60 students per session three times a year. At the end of each session the students will be able to pick a book of their choice funded by the bequest. Trustee Danna recommended having the volunteers conduct the program at the school sites. A discussion followed. The Library Director will discuss the recommendation with Susan Nilsson. ADJOURNMENT 6:45 pm 3 of 3 Library 2nd Floor City of Watsonville Conference Room 275 Main Street, Watsonville, CA Meeting Minutes Board of Library Trustees Chair Yolanda Danna Vice Chair Victoria M. Bañales Barbara Corrigan, Trustee Amalia Espinoza, Trustee Providence Medrano Martinez, Trustee Diane Muñoz, Trustee Anthony Bernard Tapiz Jr., Trustee Thursday, September 20, 2018 Library 2nd Floor Conference Room 6:00 P.M. 275 Main Street, Watsonville 1. ROLL CALL MEMBERS PRESENT: Danna, Bañales, Corrigan, Medrano and Muñoz. STAFF MEMBERS PRESENT: Carol, Heitzig, Library Director and Luz Martinez, Administrative Analyst. 2. APPROVAL OF MINUTES 2.1 MINUTES OF July 19, 2018 – Minutes were approved as written. 3. ORAL COMMUNICATIONS 3.1 ORAL COMMUNICATIONS FROM THE PUBLIC AND TRUSTEES Trustee Bañales enjoyed the Commissioners bar-b-que. The coaster set was a lovely gift. 3.2 ORAL COMMUNICATIONS FROM THE LIBRARY DIRECTOR The Library Director informed the Trustees that with the upcoming elections council members may decide to appoint new members to city commissions. 3.3 COMMENT FORMS No comment forms at this time. 4. UNFINISHED BUSINESS 4.1 UPDATED BUDGET REQUESTS 1 of 3 The City Council adopted the city budget; library’s budget is 3.6 million. The Finance Authority approved the estimation of revenue for the Watsonville Public Library for 3.9 million. The Finance Authority has been pretty accurate on the estimation of funds for the past few years. On the October 9th City Council meeting will include an agenda item to correct the discrepancy; library budget will increase by $300,000. These additional funds will be used for one-time expenses. 5. NEW BUSINESS 5.1 EMPLOYEE ENGAGEMENT PROGRAMS The Library Director briefly explained the City’s employee engagement focus. The coordinators of the program have already met with the directors and management groups. They will meet with all the employees next week to focus on improving employee engagement, productivity and setting priorities. The goal is to create and implement a plan with the information gathered. 5.2 STRAGETGIC PLANS FOR LIBRARY The Library Director distributed and explained the library strategic plan. A complete copy of the city strategic plan will be emailed to trustees. A brief discussion followed. 6 REPORTS 6.1 FRIENDS OF THE LIBRARY A. SPONSORSHIP OF YUYI MORALES EVENT The library will host an author event with Yuyi Morales on Thursday, October 4th at 6:30pm. The first 50 families will receive a free copy of her book Dreamers, courtesy of the Friends. 6.2 PROGRAMS A. IMMIGRANT EXPERIENCE THROUGH THE ARTS The Immigrant Experience through the Arts brochure was distributed. It highlighted the following events: 1. The dates to paint (paint by numbers) the murals 9/20, 9/21, 9/22, 9/24 2 of 3 2. Mural and Medallion Reception 10/17 at 4:00pm 3. Author Event: Yuyi Morales 10/4 6:30pm 4. Film Screening: The Wall by USA Today Network 10/18 6:00pm 5. Lightning Talks: 150 Years of Watsonville 11/8 6:00pm All events will be at the main library. B. WATSONVILLE ARTS AND LITERACY EVENT The Library in collaboration with Bookshop Santa Cruz and Arts Council Santa Cruz County present Matt de la Pena and Christian Robinson celebrating their new book, Carmela Full of Wishes-- a story partially inspired by Watsonville on Sunday, October 21st 4:00pm at the Veteran’s Hall. C. DIA DE LOS MUERTOS The Library will be hosting its 7th Annual Day of the Dead Family Crafts Thursday, October 25th 6:00-8:00pm, Civic Plaza Community Room Saturday, October 27th 1:00-3:00pm, Freedom Branch Library D.