NV State Board of Psychological Examiners
PROFIT AND LOSS July 2014 - June 2015
TOTAL Income 3325 CABI Training approval 25.00 3333 Rent Income 1,600.91 4010 Psychologist Application 7,200.00 40102 Intern Application 200.00 Total 4010 Psychologist Application 7,400.00 4012 BA App fee 6,300.00 4015 Psychologist State Exam 13,770.00 4016 BA State Exam 3,375.00 4020 Psych Biennial 218,216.91 40202 Inactive Psych Biennial 6,900.00 40203 Reinstament of Psych 200.00 Total 4020 Psych Biennial 225,316.91 4022 LBA Biennial 18,818.49 4022 Inactive LBA 300.00 Total 4022 LBA Biennial 19,118.49 4023 LaBA Biennial 3,756.24 4024 CABI Biennial 17,114.96 4025 Psychologist Licensing Fee 965.00 4026 BA Licencing Fee 1,175.00 4028 Registration Fee 40281 Psych Asst fee 2,500.00 Total 4028 Registration Fee 2,500.00 4030 Non-Resident Consultant 1,000.00 4040 CE App Fee 1,430.00 4045 Verification of Licensure 385.00 4048 Request for Public Records 75.50 4050 Renewal Late Fee 2,400.00 4075 Restitution of Legal Costs 600.00 4999 Interest 59.96 Total Income $308,367.97 GROSS PROFIT $308,367.97 Expenses 2106 Posting error -0.99 5100 Board Sal 6,806.25 5175 Board Staf 5,053.69 51751 Executive Director 51,126.08 51752 Executive Assistant 16,959.36 Total 5175 Board Staf 73,139.13 5200 Staff Healthcare 3,265.16 5250 Workers Compensation 1,475.48 5800 Employer FICA 4,487.15 5810 Employer Medicare 1,049.41
Agenda Item VII A-2 (SUNSET) Accrual Basis Monday, April 30, 2018 02:18 PM GMT-7 Meeting Date: 05-21-18 1/2 TOTAL 6100 Out of State Travel 9,329.06 6200 In State Travel 8,738.52 66900 Reconciliation Discrepancies 0.00 7015 Supplies 3,635.86 7020 Office Expense 7040 Print-Copy 512.16 7050 Rent 11,340.00 Total 7020 Office Expense 11,852.16 7100 Postage 4,115.66 7200 Utilities 7210 DoIt Web SV 953.37 7250 E-mail 56.90 7290 Telephone 1,569.82 Total 7200 Utilities 2,580.09 7500 Copy Lease 2,191.06 7770 Software 1,260.38 7777 Database 1,950.00 8000 Legal & Professional Fees 8010 Legal 17,980.42 8015 Tort Claim 1,023.23 Total 8000 Legal & Professional Fees 19,003.65 8025 Repairs 330.00 8050 Prof Servs 5,645.93 8055 Lobbyist 25,002.00 8060 Exam Development 8062 Exam Commissioner 1,437.50 8062 Exam Developer 3,415.50 Total 8060 Exam Development 4,853.00 Total 8050 Prof Servs 35,500.93 8100 Exam Administration 850.00 8250 Dues & Reg 8255 Membership 2,867.00 Total 8250 Dues & Reg 2,867.00 8500 Admin Serv 245.27 85100 Shredding 185.00 8520 LCB 1,500.00 8550 State Misc 115.82 Total 8500 Admin Serv 2,046.09 9001 Banking Fees 46.29 9050 Unclaimed Property- Treasu 963.10 Payroll Expenses -1,071.08 Total Expenses $196,410.36 NET OPERATING INCOME $111,957.61 NET INCOME $111,957.61
Accrual Basis Monday, April 30, 2018 02:18 PM GMT-7 2/2 NV State Board of Psychological Examiners
PROFIT AND LOSS July 2015 - June 2016
TOTAL Income 4010 Psychologist Application 8,100.00 4012 BA App fee 4,100.00 4015 Psychologist State Exam 13,230.00 4016 BA State Exam 2,300.00 4020 Psych Biennial 11,332.97 4022 LBA Biennial 7,491.51 4023 LaBA Biennial 282.29 4025 Psychologist Licensing Fee 925.00 4026 BA Licencing Fee 725.00 4028 Registration Fee 4,700.00 4030 Non-Resident Consultant 1,000.00 4040 CE App Fee 1,640.87 4045 Verification of Licensure 360.00 4048 Request for Public Records 34.80 4050 Renewal Late Fee 100.00 4078 Legal Fines recovered 1,000.00 4999 3999 Uncategorized Income 0.00 4999 Interest 58.80 Total Income $57,381.24 GROSS PROFIT $57,381.24 Expenses 5100 Board Sal 5,587.50 5175 Board Staf 51751 Executive Director 52,290.75 51752 Executive Assistant 11,297.50 Total 5175 Board Staf 63,588.25 5200 Staff Healthcare 4,003.86 5250 Workers Compensation 1,134.00 5800 Employer FICA 4,059.25 5810 Employer Medicare 949.34 6100 Out of State Travel 9,535.61 6200 In State Travel 5,477.56 7015 Supplies 6,521.93 7020 Office Expense 1,376.78 7040 Print-Copy 206.89 7050 Rent 11,340.00 Total 7020 Office Expense 12,923.67 7100 Postage 1,534.19 7110 FedEx 180.59 Total 7100 Postage 1,714.78 7200 Utilities 7210 DoIt Web SV 1,959.87
Accrual Basis Monday, April 30, 2018 02:50 PM GMT-7 1/2 TOTAL 7250 E-mail 47.45 7290 Telephone 1,811.75 Total 7200 Utilities 3,819.07 7500 Copy Lease 1,868.80 7770 Software 1,216.11 7777 Database 1,730.00 8000 Legal & Professional Fees 8010 Legal 18,184.57 8015 Tort Claim 1,098.87 Total 8000 Legal & Professional Fees 19,283.44 8050 Prof Servs 3,908.25 8055 Lobbyist 13,548.75 8060 Exam Development 7,329.50 Total 8050 Prof Servs 24,786.50 8100 Exam Administration 3,295.00 8250 Dues & Reg 290.00 8255 Membership 2,284.00 Total 8250 Dues & Reg 2,574.00 8500 Admin Serv 761.00 85100 Shredding 111.00 8520 LCB 1,700.00 8550 State Misc 386.05 Total 8500 Admin Serv 2,958.05 9001 Banking Fees 195.69 Payroll Expenses 3,383.85 Total Expenses $180,606.26 NET OPERATING INCOME $ -123,225.02 NET INCOME $ -123,225.02
Accrual Basis Monday, April 30, 2018 02:50 PM GMT-7 2/2 NV State Board of Psychological Examiners
PROFIT AND LOSS July 2016 - June 2017
TOTAL Income 4010 Psychologist Application 11,957.00 4012 BA App fee 3,200.00 4015 Psychologist State Exam 7,930.00 4016 BA State Exam 1,875.00 4020 Psych Biennial 125,587.93 4022 LBA Biennial 23,181.44 4023 LaBA Biennial 1,559.50 4025 Psychologist Licensing Fee 700.00 4026 BA Licencing Fee 975.00 4028 Registration Fee 4,275.00 4030 Non-Resident Consultant 1,000.00 4040 CE App Fee 900.00 4045 Verification of Licensure 475.00 4048 Request for Public Records 28.92 4050 Renewal Late Fee 1,900.00 4075 Restitution of Legal Costs 100.00 4999 Interest 63.99 Total Income $185,708.78 GROSS PROFIT $185,708.78 Expenses 5100 Board Sal 8,400.00 5175 Board Staf 4,234.51 51751 Executive Director 62,509.53 51752 Executive Assistant 11,502.64 51753 Investigator Salary 3,825.00 Total 5175 Board Staf 82,071.68 5200 Staff Healthcare 4,054.15 5250 Workers Compensation 1,246.52 5800 Employer FICA 5,566.81 5810 Employer Medicare 989.46 6100 Out of State Travel 6,748.58 6200 In State Travel 8,119.87 7015 Supplies 3,473.49 7020 Office Expense 484.61 7040 Print-Copy 271.43 7050 Rent 12,399.50 Total 7020 Office Expense 13,155.54 7100 Postage 2,084.92 7200 Utilities 7205 Silvernet 1.77 7210 DoIt Web SV 2,274.10 7250 E-mail 45.50
Accrual Basis Monday, April 30, 2018 04:06 PM GMT-7 1/2 TOTAL 7290 Telephone 2,509.01 Total 7200 Utilities 4,830.38 7500 Copy Lease 2,108.08 7770 Software 1,691.05 7777 Database 1,970.00 8000 Legal & Professional Fees 8010 Legal 29,227.98 8011 Hearing Ex 1,113.50 Total 8010 Legal 30,341.48 8015 Tort Claim 1,098.87 Total 8000 Legal & Professional Fees 31,440.35 8025 Repairs 457.04 8050 Prof Servs 5,039.00 8055 Lobbyist 12,501.00 8060 Exam Development 14,968.50 8070 Recognition 193.32 Total 8050 Prof Servs 32,701.82 8100 Exam Administration 3,505.00 8250 Dues & Reg 4,429.00 8500 Admin Serv 906.09 85100 Shredding 222.00 8520 LCB 100.00 8550 State Misc 27.00 Total 8500 Admin Serv 1,255.09 9001 Banking Fees 178.88 Payroll Expenses -1,568.12 Total Expenses $218,909.59 NET OPERATING INCOME $ -33,200.81 NET INCOME $ -33,200.81
Accrual Basis Monday, April 30, 2018 04:06 PM GMT-7 2/2 NV State Board of Psychological Examiners
PROFIT AND LOSS July 2017 - June 2018
TOTAL Income 4010 Psychologist Application 6,900.00 4012 BA App fee 4,400.00 4015 Psychologist State Exam 13,770.00 4016 BA State Exam 2,900.00 4020 Psych Biennial 11,625.10 4022 LBA Biennial 9,123.03 4023 LaBA Biennial 1,215.60 4025 Psychologist Licensing Fee 725.00 4026 BA Licencing Fee 900.00 4028 Registration Fee 2,750.00 4030 Non-Resident Consultant 1,300.00 4040 CE App Fee 1,100.00 4045 Verification of Licensure 415.00 4048 Request for Public Records 7.25 4050 Renewal Late Fee 51.00 4075 Restitution of Legal Costs 15,200.00 4090 Other Inc 45.00 4999 Interest 45.82 Total Income $72,472.80 GROSS PROFIT $72,472.80 Expenses 5100 Board Sal 3,769.16 5175 Board Staf 6,089.56 51751 Executive Director 51,663.41 51752 Executive Assistant 5,237.50 51753 Investigator Salary 10,987.50 Total 5175 Board Staf 73,977.97 5200 Staff Healthcare 1,873.02 5250 Workers Compensation 1,196.73 6100 Out of State Travel 10,138.95 6200 In State Travel 4,635.95 7015 Supplies 3,480.48 7020 Office Expense 7050 Rent 8,725.50 Total 7020 Office Expense 8,725.50 7100 Postage 194.28 7200 Utilities 7210 DoIt Web SV 392.77 7250 E-mail 145.70 7290 Telephone 2,100.14 Total 7200 Utilities 2,638.61 7500 Copy Lease 610.84
Accrual Basis Monday, April 30, 2018 04:19 PM GMT-7 1/2 TOTAL 7770 Software 1,606.05 7777 Database 680.33 8000 Legal & Professional Fees 8010 Legal 18,572.53 8011 Hearing Ex 1,171.50 Total 8010 Legal 19,744.03 8015 Tort Claim 936.42 Total 8000 Legal & Professional Fees 20,680.45 8050 Prof Servs 17,375.75 8100 Exam Administration 4,250.00 8250 Dues & Reg 2,212.00 8500 Admin Serv 543.48 85100 Shredding 222.00 Total 8500 Admin Serv 765.48 9001 Banking Fees 214.22 Payroll Expenses 1,884.11 Total Expenses $160,909.88 NET OPERATING INCOME $ -88,437.08 NET INCOME $ -88,437.08
Accrual Basis Monday, April 30, 2018 04:19 PM GMT-7 2/2
Nevada Board of Psychological Examiners 2018 Strategic Plan
ID TASK TASK LEAD DURATION START DATE END DATE # COMPLETE PROJECT STATUS COMMENTS A. ENHANCING COMMUNICATION WITH PSYCHOLOGISTS AND STUDENTS MG to attend Booth space at North and South NPA 100% A.1 More presence at NPA events Morgan/Dr. Paul Ongoing 2/1/2018 Ongoing conferences; First meeting was 5/4/2018 A.2 Put NBPOE information into NPA newsletters Morgan/Dr. Paul Ongoing 2/1/2018 A.3 Post meetings and agendas on NPA list serve Morgan/Board Office Ongoing 5/1/2018 Ongoing 100% Information meetings will be held at the May and A.4 Bi-annual information hour before Board Meetings Morgan/Board Office Ongoing 5/4/2018 Ongoing 100% October/Nov Meetings
B. IMPROVING OFFICE POLICIES AND PROCESSES B.1 Go paperless Morgan/Debra 60-90 days 9/1/2018
Gathered resources/samples/exam Revise employment and employee policies regarding time off ples from other boards B.2 (sick/vacation), evaluation and discipline Morgan 2/1/2018 and state website B.3 Open office at 8:00 a.m. Debra 2/1/2018 2/1/2018 100% B.4 Update Frequently Asked Questions on website Morgan 2/1/2018 2/1/2018 100% Create Frequently Asked Questions online/ make a video using B.5 different topics quarterly Morgan B.6 Update website Morgan 2/1/2018 75% Morgan/Board Members as 75% B.7 Update Procedure Manual Assigned 2/1/2018 5/11/2018 B.8 Set up legislative training and strategy Morgan/Sarah 2/1/2018
C. COMPLAINT INVESTIGATION AND PROCEDURE FOR DISCIPLINARY PROCEEDINGS C.1 Provide state emails to investigators Morgan 2/1/2018 100% Establish policy for ensuring security of confidential or sensitive documents during working phase of investigation and centralizing storage at the board office after investigatiosn are C.2 resolved. Dr. Young/Dr. Lenkeit 2/1/2018 Provide investigators with equipment (investigator cell phones, C.3 external hard-drives) to support C.2 Morgan 2/1/2018 Adopt policies and procedures manual for investigators, for processing complaints, for conducting hearings, and for Model Disciplinary C.4 25% standardizing discipline, including disciplinary supervision Sarah/Dr. Leinkeit/Dr. Supervision Contract contracts Young/Dr. Wood/Morgan 2/1/2018 Completed
D. FUTURE LEGISLATIVE NEEDS D.1 Ask Legislature for increased fees Dr. Paul/Morgan/Neena Laxalt 2/1/2018 ongoing Introduced to Legislative Health Care Committee - 3/19/2018 D.2 Ask Legislature for a 7th Board member Dr. Paul/Morgan/Neena Laxalt 2/1/2018 ongoing Introduced to Legislative Health Care Committee - 3/19/2018 Nevada Board of Psychological Examiners 2018 Strategic Plan E. RESPOND TO AUDIT CONCERNS - Increase Board oversight/improve system of checks and balances/provide ED with additional training MG meet with Dr. Owens and Ms. Becker to improve budget reporting format, and improve coordination between Board E.1 office and Treasurer Morgan/ Dr. Owens/ Ms. Becker 3/1/2018 Meeting with Board treasurer and public member scheduled for: MG meet with Board Auditor, Dr. Owens and Ms. Becker to E.2 develop plan to rectify deficiencies. Morgan/ Dr. Owens/ Ms. Becker E.3. MG receive 1:1 training with Board Auditor Morgan MG explore bookkeeper training or cost of bookkeeper E.4. services Morgan Michelle Paul, Ph.D. Whitney Owens, Psy.D.
Board President Secretary/Treasurer
John Krogh, Ph.D. Yvonne Wood- John Paglini, Psy.D. Patrick Ghezzi, Ph.D., Pam Becker, MA Antonuccio, Ph.D. BCBA-D CE Chairperson Member Member
Member Member
Morgan Gleich (Alldredge)
Executive Director
Debra Robertson Gary Lenkeit, Ph.D. Sheila Young, Ph.D.
Executive Assistant Board Investigator Board Investigator
Nevada Board of Psychological Examiners Organizational Chart NV AZ CA ID NM OR UT Application for active licensure 100.00$ 350.00$ 40.00$ $ 150.00 $ 300.00 $ 325.00 $ 200.00 Application as a Senior Psychologist 100.00$ $ 250.00 Application for Endorsement $ 250.00 Application fo Psychology Resident 85.00$ Application for Behavior Analyst 100.00$ $ 120.00 State Exam 270.00$ $ 129.00 25.00$ 75.00$ $ 155.00 Reapplication fo an active license denied by the Board 200.00$ Application for Temporary licensure 200.00$ Initial License (prorated) 500.00$ 500.00$ $ 400.00 $150.00 Temporary license 250.00$ 500.00$ $ 100.00 per case 50.00$ Duplicate Licese $ 25.00 25.00$ 5.00$ 25.00$ 12.00$ 10.00$ $250.00 Biennial Renewal of an active license 500.00$ 500.00$ $ 420.00 Annual $ 600.00 $ 780.00 $ 128.00 Biennial Renewal of a semi-active license $ 390.00 Biennial Renewal of an inactive license 100.00$ 85.00$ 50.00$ $ 125.00 $ 100.00 $ 105.00 50.00$ Biennial Renewal of BA license 400.00$ 93.00$ Biennial Renewal of ABA License 275.00$ 93.00$ Reactivation from Inactive to Active 150.00$ $ 300.00 Priority Application Processing Fee 75.00$ Late Renewal Fee 20.00$ Penalty for reinstatement of an active/inactive license 100.00$ 200.00$ $ 150.00 25.00$ $ 100.00 $ 210.00 50.00$ Penalty for reinstatement of an inactive license 20.00$ Application fee to Employ a Psychological Assistant 40.00$ Annual Renewal Fee-Psychological Assistant 100.00$ 40.00$ $ 390.00 Delinquency Fee- Psychological Assistant 20.00$ Delinquent compliance with Continuing Education Req 200.00$ duplicate renewal receipt 5.00$ statutes and rules $ 15.00 5.00$ Verification of a license $ 15.00 2.00$ 5.00$ 15.00$ 5.00$ 20.00$ Each audiotape of Board meetings 10.00$ computerized discs ocntaing the name and address of each license .05/name customized computerized discs containing the name and address of each license .25/name copies of Board records, documents, letters, minutes applications, fies and policy statements .25/page .25/page .50/page LEGISLATIVE UPDATES
Guam
Puerto Rico
U.S. Virgin Islands
Map Key
PSYPACT State States with Pending PSYPACT Legislation Endorsed by Psychology Licensing Board
Illinois - IL HB 2688 and IL SB 1391 (Click here for more information) Missouri - MO HB 1419/MO HB 1629/MO HB 1896/MO SB 733 (Click here for more information) Rhode Island - RI H 7610 (Click here for more information)
Arizona – AZ HB 2503 (Enacted on 5/17/2016) Nevada - NV AB 429 (Enacted on 5/26/2017) Utah - UT SB 106 (Enacted on 3/17/2017) Colorado - CO HB 1017 (Enacted 4/12/2018) Nebraska - NE L 1034 (Enacted 4/23/2018)
Association of State and Provincial Psychology Boards
Serving member jurisdictions by promoting excellence in regulation and advancing public protection.
President December 8, 2016 Don L. Crowder, PhD
Chief Executive Officer Cody L. Phinney, MPH, Administrator Stephen T. DeMers, EdD Division of Public and Behavioral Health Department of Health and Human Services Past President Martha N. Storie 4150 Technology Way, Suite 300 Carson City, NV 89706 President-Elect Donald S. Meck, PhD, JD, ABPP Dear Administrator Phinney: Secretary-Treasurer Karen Messer-Engel, MA, RPsych I am writing to you on behalf of the Association of State and Provincial Members at Large Psychology Boards (ASPPB) to express the strong concern of our Association to the Sharon Lightfoot, PhD proposed legislative action that would eliminate the Nevada Board of Psychology C. Gerald O’Brien, PhD Sheila G. Young, PhD as a separate regulatory body and consolidate its functions with other behavioral and mental health boards. ASPPB is the association of all psychology regulatory Chief Operating Officer boards throughout the United States and Canada. In general we applaud efforts to Carol Webb, PhD, ABPP create efficiencies in state government, as long as these efforts do not compromise Associate Executive Officer the consumer protection function of these boards. However, in our experience, Exams & Governance Amy C. Hilson, BA, CAE efforts in other states to reduce the number of professional regulatory boards in order to produce cost savings or simplify the process for consumers of professional Associate Executive Officer services have shown that neither of these goals is likely to be attained by the Member Services Janet Pippin Orwig, MBA consolidation of mental health boards. Rather the most likely result is only a weakening of the consumer protection afforded by a strong psychology regulatory board. Two states (i.e. Colorado and New Hampshire) that have “experimented” with consolidated mental health boards after having separate psychology licensing boards for decades have both reversed this decision and returned to separate psychology licensing boards. In the case of New Hampshire, this change happened in the 2012 legislative session and an independent psychology regulatory board is operating currently. One of the main reasons for restoring the psychology licensing board as a separate entity in New Hampshire was a series of high profile discipline cases that were mishandled by the consolidated mental health board that garnered negative press coverage about the inadequate state of professional regulation of mental health professions in New Hampshire.
The proposed legislation in Nevada like the proposals in other states in recent years that ultimately were not adopted (e.g. Rhode Island, Louisiana, and Washington) would add psychology to a group of other behavioral and mental health professions into a consolidated board. In the Nevada proposal, one representative from psychology would be added to the State Board of Health and a subcommittee of three members representing psychology would also be created. This subcommittee includes the one representative from the State Board of Health
215 Market Road • Tyrone, GA 30290 • P.O. Box 3079 • Peachtree City, GA 30269 • (678) 216-1175 • FAX (678) 216-1176 www.asppb.net plus one practitioner and one person from an academic program. While this may seem reasonable and appropriate at first glance, the fact is the vast majority of state psychology licensing statutes call for boards of between 7 to 9 members representing the diversity of the profession of psychology. Furthermore, psychology is the only doctoral level profession in the behavioral health arena and as such should be treated like the other doctoral level health professions such as medicine, dentistry and pharmacy. The typical course of training in psychology requires 6 to 8 years of post-undergraduate education. The doctoral training must include two years of closely supervised clinical experience plus a doctoral dissertation that insures a scientific expertise required to operate from an evidentiary rather than merely experiential base. Licensed psychologists are both practitioners and scientists who can use their knowledge of the clinical research to select assessment tools and treatment approaches appropriate for the most complex mental health cases. While psychologists often work in teams with other health and mental health professionals, a psychologist’s level of knowledge and expertise resulting from their advanced and extensive training means they often function as directors and supervisors of these teams. The breadth and depth of knowledge and expertise required to function as a professional psychologist today requires this advanced level of training and experience. The regulation of such a doctoral level profession is similarly complex since the extensive nature of training and the complex cases that may come before the board in a discipline complaint require a regulatory system knowledgeable about the breadth of the profession.
Since 1961, ASPPB has existed to support the consumer protection functions afforded by psychology regulatory boards throughout North America. ASPPB developed and still provides the Examination for Professional Practice in Psychology (EPPP) the objective licensing exam used by every psychology licensing board in the United States and Canada. In addition, ASPPB developed and maintains the Disciplinary Data System, which is an on-line searchable database of all disciplinary actions taken against licensed psychologists that also serves to protect the public from incompetent or unethical practitioners. ASPPB also provides model language for licensing legislation and rules that seek to help regulatory boards avoid the mistakes and omissions that have been experienced by boards in other jurisdictions. In short, ASPPB is dedicated to making psychology regulation efficient, effective and focused on protecting the consumer of psychological services by assisting its member boards to adopt the best practices in the field of credentialing and regulation.
In its over 50 year history, ASPPB has had experience with some jurisdictions attempting to streamline state government, create efficiencies of scale or save state revenues by consolidating a number of disparate mental health professions under a single regulatory board. In our experience, these efforts have typically resulted in both little savings to the taxpayers and less effective regulation of the professions involved. This unfortunate outcome from an otherwise worthy goal seems to result from the fact that the mental health professions of psychology, psychiatry, psychiatric nursing, marriage and family counseling, and clinical social work all evolve from different models of education and training, different theories of behavior and treatment practices and separate ethical codes describing appropriate professional conduct. And since the professional regulatory boards in most states are self-supporting from fees collected from licensees, there are no real savings to state government from moving to a combined mental health board.
Furthermore, combined mental health boards are confusing to the consumers of mental health services who already have great difficulty understanding the differences between psychologists, psychiatrists, counselors and social workers. Combined boards make taking disciplinary action against a practitioner more difficult because typically a single representative of each discipline must understand and represent all aspects of that profession. Psychology is a diverse profession
215 Market Road • Tyrone, GA 30290 • P.O. Box 3079 • Peachtree City, GA 30269 • (678) 216-1175 • FAX (678) 216-1176 www.asppb.net encompassing practice with a vast array of populations (e.g. children, adolescents, adults, older adults), with a broad range of problems from counseling through normal developmental crises to treatment for substance abuse, pain management, major emotional disorders like depression and many more conditions. These populations and problems of living and behaving are also addressed in a variety of work settings including public and private hospitals, public schools, community mental health centers, veterans hospitals, juvenile justice centers, in-patient psychiatric facilities, college counseling centers and private offices. This diversity of services and settings where those services are provided, present huge challenges to those seeking to regulate the profession and protect the public from incompetent or impaired professionals.
In addition, the Nevada Board of Psychology has been a leader among psychology regulatory boards throughout North America. The Nevada Board of Psychology has long supported innovative efforts to remove barriers to licensure for recent graduates and to facilitate professional mobility for qualified professionals. Representatives of the Nevada Board of Psychology have been active participants in the psychology regulatory community by serving on important committees that seek to resolve problems or create improved services for all psychology boards. In addition, as an ASPPB member jurisdiction, representative of the NBOP often comment on list serve discussions, respond to ASPPB requests for information of interest to other jurisdictions and serve as attendees and presenters at ASPPB annual conferences and meetings.
In sum, it would be a great loss to the citizens of Nevada and the profession of psychology to consolidate the Nevada Board of Psychology with other behavioral health boards. We urge you to share this opinion from the national association of psychology regulatory boards with key legislators and relevant committees as this proposed legislation is being debated. This plan to consolidate professional regulatory boards would increase consumer confusion in identifying competent psychologists, inappropriately place providers with divergent functions under one licensing board, and would not result in any true cost savings or greater efficiency. Having witnessed attempts to implement such consolidation in other states, we urge you to engage in much further study of the many unintended negatives that can derive from such a plan.
Thank you for the opportunity to comment on this matter. Please feel free to contact me if you desire any further information about our experiences with such consolidation efforts. ASPPB would be happy to assist you in exploring all aspects of this legislation before the proposal is acted on further.
Sincerely,
Stephen T. DeMers, EdD Chief Executive Officer
215 Market Road • Tyrone, GA 30290 • P.O. Box 3079 • Peachtree City, GA 30269 • (678) 216-1175 • FAX (678) 216-1176 www.asppb.net
State of Nevada Board of Psychological Examiners PROCEDURE MANUAL Board Office
Last revised: December 2017
Office Information …………………………………….. Page 2 Job Descriptions …………………………………….. Page 3
General Office Tasks Applications Psychologist …………………………………….. Page 6 Psychological Assistant …………………………………….. Page 7 Psychological Intern …………………………………….. Page 8 Licensed Behavior Analyst …………………………………….. Page 8 Licensed Assistant Behavior Analyst …………………………………….. Page 8 Temporary License/Certification …………………………………….. Page 9 License Fee …………………………………….. Page 10 Converting to a Permanent File …………………………………….. Page 10 Non- Resident Consultant …………………………………….. Page 11 Reinstatement of inactive license …………………………………….. Page 11 License Verifications …………………………………….. Page 11 Requests for Mailing lists …………………………………….. Page 12 Correspondence …………………………………….. Page 13 Purging Files and documents …………………………………….. Page 13 Complaints …………………………………….. Page 14 After investigation …………………………………….. Page 15 Request for Past Disciplinary Information …………………………………….. Page 15 Continuing Education Application …………………………………….. Page 16 For License Renewal …………………………………….. Page 17
Financial Tasks Banking …………………………………….. Page 18 Bills …………………………………….. Page 19 Payroll …………………………………….. Page 19
Scheduled events Board Meetings …………………………………….. Page 20 State Examinations …………………………………….. Page 22 Preparation …………………………………….. Page 23 Renewal …………………………………….. Page 25 Continuing Education Audit …………………………………….. Page 28 Annual Audit …………………………………….. Page 31
Miscellaneous Office information Maintaining Website …………………………………….. Page 30 Buying supplies …………………………………….. Page 30 Xerox …………………………………….. Page 30 Where Things are kept …………………………………….. Page 32
Disclaimer …………………………………….. Page 34
- 1 - State of Nevada Board of Psychological Examiners Procedure Manual
OFFICE INFORMATION
Mission Statement
The State of Nevada Board of Psychological Examiners protects consumers of psychological services by regulating the practice of psychology. The Board is empowered to establish licensing requirements, to set standards for professional behavior, and to review the professional conduct of licensed psychologists in order to promote competent practice and public welfare.
Board Make-up
The Board was established with 4 licensed psychologists and 1 public member. In 2010, the Legislature expanded the Board to include the regulation of the practice of behavior analysis. This expanded the Board to include one licensed behavior analyst and an individual who represents the interests of persons or agencies that regularly provide health care to patients who are indigent, uninsured, or unable to afford health care. These 7 Board members are appointed by the Governor and serve for up to a four year term. A Board member may seek reappointment for a 2nd term, for a maximum of 8 years. Board members elect a president and secretary/treasurer from among their ranks, annually. Other positions within the Board are filled by appointment. (The Board Make-Up will be changing effective January 1, 2019 when the regulation pf behavior analysis will move to the ***).
Office Information
The office is open from 8:00 A.M. to 7:00 P.M. Monday through Thursday. Closed on Fridays. The office is closed on all State of Nevada Holidays.
The Board of Psychological Examiners is an equal opportunity employer. The Board office is a drug and alcohol free, nonsmoking workplace. Board members and staff adhere to ethical standards including: . Keeping proprietary information and confidential information confidential . Honest financial dealings Office Staff; Board Employees
The office is staffed by two employees; a full-time Executive Director and a part-time Executive Assistant. The Board also employs two Board investigators. They are licensed psychologists and may be former Board members. The staff provides administrative support to the Board and acts as a liaison between the public and the Board members.
Compensation
The Executive Assistant and Board investigators are paid hourly, and the Executive Director is paid on salary. Pay checks are distributed bi-weekly, through Quick Books. Each employee receives paid state holidays, after probationary time. The Board Investigator and Executive Director’s salary are approved at Public Board meetings. Executive Assistant income is reviewed and changed by the Executive Director.
Paid Time Off
The Executive Director works full time and receives 3 weeks of paid vacation each year. The Executive Assistant works at 15-25 hours per week, as determined by the Executive Director and Board, and receives 15-25 hours of paid vacation each year, depending on average hours worked in the previous year. *Additional time may be given in lieu of increase in wages
Leave without pay may be taken at the discretion of the Executive Director, OR Board.
All employees receive State of Nevada Holidays off. Part-time employees receive holiday pay ONLY for those holidays when they would normally be working for the Board.
- 2 - State of Nevada Board of Psychological Examiners Procedure Manual For example: An employee who does not usually work for the Board on Mondays will not be paid for holidays that fall on Monday.
- 3 - State of Nevada Board of Psychological Examiners Procedure Manual
Job Descriptions
Executive Director The Executive Director reports directly to the Secretary/Treasurer and President of the Board and receives direction from all Board members.
Hires and supervises office personnel.
Must attend each Attorney General Boards and Commission Traning.
Responsible for the security of the Board files, records, and assets.
Verifies deposits receipts and maintains appropriate bank accounts balances.
Monitors and pays all bills with the approval of Secretary/Treasurer
Prepares and maintains the annual budget with Secretary/Treasurer, and President
Generates Board correspondence.
Communicates on the Board’s behalf with applicants, licensees, complainants, organizations, state agencies, and the public by telephone, e-mail, personal contact, and correspondence.
Provides customer service to the public.
Responds to requests for information and public records including: . License verifications . Surveys about Board practices . Legislative Counsel Bureau and other State of Nevada requests . Disciplinary matters . Reporting requirements (databanks and LCB) . Public requests
Complies with Legislative Counsel Bureau and other State of Nevada requests.
Prepares outgoing mail, including mass mailings to all licensees, certificate holders, applicants, and any interested parties who have requested to be on the mailing list.
Develops and prepares for mailing annual newsletter, with direction from all Board members
Prepares and sends packets including: . Applications . Continuing education review requests . Complaints . Mailing lists . Rules and Regulations
Direct Liaison between Board and Legislative needs -Testifying in response to Legislation/or Legislator requests -Prepare fiscal notes -Meets with lobbyist regarding Board legislative needs -Report back to Board regarding legislation
Tracks applicant files and performs follow-up with applicants as needed. Prepares for, sends, and records renewals - 4 - State of Nevada Board of Psychological Examiners Procedure Manual Supervises Renewal Reports to the Board regarding income and licensee changes.
Copies and distributes records and correspondence to Board members and counsel.
Assists Executive Assistant in drafting meeting minutes.
Makes arrangement for Board meetings. Distributes draft meeting minutes to Board Members and DAG to make changes and corrections as needed. Prepares Board meeting agenda and posts agendas in accordance with the open meeting laws. Attends meetings. . Assists President with meeting preparation . Prepares and copies hand-outs/documents for meetings (sends to Las Vegas Board members if meeting by video conference) . Records meeting, taking active notes to assist in drafting.
Schedules and makes arrangements for licensing examinations, including sending letters to examinees, arranging for rooms, scheduling times for testing, travel and making any special arrangements.
Works with Exam Commissioner to set up focus groups and prepare for Psychologist State exams, including sending letters to focus group participants and scheduling rooms and meals.
Maintains Behavior Analyst item bank, updating statistics from each exam. Assisting in scheduling of subcommittee, to discuss and develop exam.
Administers state exams.
Certified by State of Nevada as a Contract Manager.
Maintains office supplies.
Initiates new equipment requests.
Maintains licensing database.
Maintains Website
Executive Director may also: Answers telephone, handles inquiries, and takes messages. Picks up mail. Opens and distributes incoming mail. Records incoming checks in ledger and makes receipts. Performs filing.
The Executive Director is a public State employee and all information regarding position must be made public. All raises and evaluations must be done in an open meeting. [NRS 284]
The Executive Director is responsible for providing the Board member training, as required by AB457 (2017) -The Training should be completed within 60 days of appointment. *Training can take place in Board office, in the new Members office or through zoom meeting *The training should take approximately 60-90 minutes *If possible the Board president should also participate in the training. -AB457 requires that the training include: 1. Purposes and Duties of Members 2. Applicable laws and regulations *Specifically 641.230-641.320 3. Process in handling Denial of Applications, Renewals appeal process. (Section 6) 4.The Managing of Board finances
- 5 - State of Nevada Board of Psychological Examiners Procedure Manual A form should be signed, dated and witnessed that the member has completed the requirement.
Additional descriptions of Board Member tasks and duties can be found in BOARD MEMBER MANUAL
Executive Assistant
The Executive Assistant reports directly to the Executive Director.
Responsible to be first on calls while in the office, directs calls, and takes messages.
Picks up mail. Opens and distributes incoming mail.
Records incoming checks, in ledger and makes receipts.
Communicates on the Board’s behalf with applicants, licensees, complainants, organizations, state agencies, and the public by telephone, personal contact and correspondence.
Provides customer service to the public. Providing all persons whether a caller or in person with the utmost respect. Actively listen to all questions and provide them with the best answer.
Responds to requests for information and public records including (under direction of Executive Director): . Disciplinary matters . License verifications
Performs filing.
Assists Executive Director with preparation of invitations and administration of state exams, Board meetings and renewal.
Prepares and sends packets including: . Applications . Continuing education review requests . Complaints . Rules and Regulations
Attends meetings. . Assist Executive Director, with preparing and copying hand-outs/documents for meetings (sends to Las Vegas board members if meeting by video conference). . Types draft of meeting minutes for corrections from Executive Director and Secretary/Treasurer.
Manages Continuing Education approvals. Copies and forwards all courses to CE Chair. . Maintain continuing education database . Develops correspondence for Continuing Education chairperson . Maintains up-to-date reports for Executive Director and Board
Tracks applicant files and performs follow-up with applicants as needed.
Maintain positive attitude. In a small office negative thoughts and statements can be magnified.
Will participate in Weekly meetings with Executive Director to maintain office activities and moral.
Acts as back-up in the Executive Director’s absence. Assumes Executive Director’s responsibilities at Executive Director’s discretion
Is an employee of the Board, evaluations can be done in private, changes in income must be made at a public Board meeting. - 6 - State of Nevada Board of Psychological Examiners Procedure Manual GENERAL OFFICE TASKS
Applications *Application flow chart can be found as Appendix 1
Potential applicants should be directed to research Board licensing procedures and requirements on the website and in Board regulations and FAQs.
Application files are opened only after the applicant submits a completed application form accompanied by the $100.00 application fee. All levels of applications pay the same application fee.
Upon receipt of application fee, applicant should be placed into Database and marked to APPLICANT status.
In some cases, supplementary and supporting documents will arrive in advance of the application. Temporary files should be started until the application and fee are received.
Temporary files are kept for 90 days and should be destroyed quarterly.
Application for Licensure as a Psychologist.
All psychologist applicants must submit the information sheet, found on the website, notarized with application fee. Upon evaluation of information sheet there are two options to complete the application for licensure.
20 YR SENIOR/CPQ/APPB/NRHSPP
To qualify for this application, the applicant must have been licensed consecutively for 20+ years in any jurisdiction in the United States or Canada. [20+ year seniors can be round up if the anniversary date is within 6 months.]
Or
Earned a CPQ, APPB or credentialed through NRHSPP. These applicants do not participate in the PLUS application.
-Complete face sheet. -Supply each applicant with instructions and paper application and fingerprinting instructions - They are not required to have the last page of paper application notarized, as they have completed the information sheet notary.
With these special circumstances, applicants are only required to submit the following: A completed application. 3 character references Verification of licensure AND credentials in good standing. Completed fingerprints Transcripts
PLUS APPLICANTS
All other applicants, Psychologist, Psychological Assistant, Psychological Interns and Psychological Trainees for licensure, should be encouraged to complete the PLUS application. -While the PLUS is encouraged, applicants may always request to complete a paper application.
-Information sheet should be scanned and emailed to contact at ASPPB -An introductory email will be sent to the applicant by ASPPB and the office should be CCed. -An information letter with fingerprint instructions should be mailed to applicant, informing them of the status of their application. The letter should include: Date of receipt of application and when considered complete; Email will be sent from ASPPB; Expectations once application complete.
-Fill out cover sheet. - 7 - State of Nevada Board of Psychological Examiners Procedure Manual - Applicant must complete application through PLUS system. - Assistance for application completion can be supplied by ASPPB contact. -Applicant should be able to track progress of application through PLUS dashboard
All psychologist applicants must submit; 3 character references (that are not family members, supervisors, employees, clients or family of clientele) Verification of doctorate degree through official transcripts and Verification of Doctoral Program (VDP) o Non-APA evaluation, if needed Proof of pre-doctoral internship amounting to at least 2000 hours Proof of postdoctoral supervision amounting to at least 1750 hours Verification of licensure (if applicable) Proof of passing score on EPPP (if applicable.)
Applicants must be approved at a Board meeting to sit for the state exam. Applicants may only sit for a state exam once application is complete, unless otherwise approved by the Board.
Application as a Psychological Assistant
To become a psychological assistant, an applicant must submit the same information sheet as a psychologist with the application fee. The process for application set up is the same as PLUS applicants.
Psychological assistant applicants require approval from the reviewing Board member before logging any experience hours. Once approved as a psychological assistant by a Board member, notify the applicant by mail.
At that time, inform the applicant they are preapproved back to the date of application, the required fee and to forward quarterly logs, which are to be signed by the Board approved supervisor, so that the Board can monitor the progress.
If applicant needs approval backdated further, request must be made and reviewed by full Board at a meeting.
ALL applicants for a Psychological Assistant MUST submit:
. Three character references (that are not family members, supervisors, employees, clients or family of clientele) . Proof of doctorate education (official transcripts and VDP) o Non-APA evaluation, if needed . Verification of pre- doctoral hours. o At least 2000 in pre- doctoral internship. . Passing EPPP score (if applicable). . Supervisor Qualification Form, from supervisor of record. . Work Agreement with Supervisor of record. . If doctorate is not posted, but they want to get started working, a letter from the Dean or DCT will be accepted.
To transfer application for licensure, they must submit post-doctoral information to PLUS system. ASPPB contact will notify when document is ready for review
EPPP EXAM
The EPPP exam is administered online at a pre-determined testing service by ASPPB through Pearson. Applicants may take the national examination as soon as they have met all the application requirements with the Board, and completed the PA Registration process.
Once registration fee is received, Executive Director will enter applicant into EPPP database.
Applicants who need special accommodations must document their disability with ASPPB and the Board. To be approved when they apply to take the exam, they must submit the required form.
- 8 - State of Nevada Board of Psychological Examiners Procedure Manual
The examinee receives the score upon completion of the exam. The Executive Director prints weekly score reports and updates applicants’ information. If an applicant requires a retest, the request can be made directly through the Pearson database to the Board.
Those who need to retake the exam are encouraged to wait at least 60 days to reapply.
If an applicant has passed the state exam prior to passing the EPPP, they are not granted licensure until passing score of EPPP is received.
NAC 641.112 limits the attempts to 3 without Board approval. To test a 4th and final time the Board must review and approve applicant study plan. If test is failed a 4th time, the application is closed.
Registration of Psychological Interns
To become a Psychological Intern, an applicant must submit the information sheet found on the Board website, notarized with the application fee.
Psychological Intern applicants are supervised by their supervisors and universities. Psychological Interns are reviewed by the Executive Director. At the time of review, the Executive Director informs the applicant they required to pay the registration fee fee and to forward quarterly logs, which are to be signed by the Board approved supervisor(s), so that the Board can monitor the progress.
Interns are approved back to application date.
ALL applicants for a Psychological intern MUST submit: . PLUS portion designated . DCT form . Supervisor Qualification Form, from supervisor of record. . Work Agreement with Supervisor of record.
To transfer to application for registration as a psychological assistant, they must submit information form to begin PLUS system.
Application for Licensure as a Behavior Analyst
All applicants for LBA must submit the application found on Board website, notarized, with application fee.
When application is received: . Check file drawer for temporary file. . Fill out cover sheet (applicant’s information and, any supporting documentation received) . Write to the applicant acknowledging the receipt of the application. Inform the applicant of which documents have arrived in support of the application.
ALL applicants for a Licensed Behavior Analyst MUST submit: . Three character references (that are not family members, supervisors, employees, clients or family of clientele) . Proof of Certification in good standing (Directly from BACB, via email or website) . Proof of education, requires at least a Master’s degree (through official transcripts)
Application for Licensure for Assistant Behavior Analyst
All applicants for LaBA must submit the application found on Board website, notarized, with application fee.
When application is received: . Check file drawer for temporary file. . Fill out cover sheet (applicant’s information and, any supporting documentation received)
- 9 - State of Nevada Board of Psychological Examiners Procedure Manual . Write to the applicant acknowledging the receipt of the application. Inform the applicant of which documents have arrived in support of the application.
ALL applicants for a Licensed Assistant Behavior Analyst MUST submit: . Three character references (that are not family members, supervisors, employees, clients or family of clientele) . Proof of Certification in good standing (Directly from BACB, via email or website) . Proof of education, requires at least a Bachelor’s degree (through official transcripts) . Supervisor Qualification Form, must be a LBA or Psychologist
EVALUATION COMMITTEE: A-TEAM *An additional Procedure manual for A-Team will be developed and provide more detail. -As the Board is charged with accepting equivalent to APA degrees, it was determined that a committee be developed to provide the review to the applicants who come from NON-APA programs. -Meetings for the committee are held generally on Tuesdays after 5pm. [Each meeting is set at the end of the prior meeting] *Meetings are held through the ZOOM format, using the Board office as the physical location. -Agendas should be posted to the Board website by Thursday morning. -Notice.nv.gov should be updated as well. -The Monday prior the Chair of the committee should be contacted to verify that Agenda is appropriate: Put response due by Wednesday in subject line. -Update applicants on Agenda *Contact PLUS coordinator to receive update on ALL applicants on the agenda *Update Excel form with information from ASPPB *Upload any information received from Applicants *Double check that requests from previous meeting were met. Thursday: Verify Drive is updated with all information needed to review. *Provide committee with minutes from previous meeting *Include updated list of new information in drive
Fingerprinting
Fingerprinting is required for all levels of applicants.
Reviewing Application Material
As supplementary and supporting materials arrive in the office: . . Verify that each document: o Has been completed properly o Is properly signed and notarized. If not, return to the appropriate party to have completed. o On Character references that they have circled ‘No’ on question 5 . Not competed by family member, supervisor of record, employees, clients or family of clientele . If material is appropriate mark off Application cover sheet . When File is complete, application should be copied in order of the information listed on cover sheet. . All applications are reviewed in the Board office. Board members only review unique files that clearly do not meet requirements.
-If Character reference does answer YES to question 5, write to request explanation. Depending on answer may require a more in depth response from Board.
When preparing a PLUS application for review, you will be notified by an ASPPB contact when applicant is complete. Download application off PsyPro dashboard. Review information to double check and record on cover sheet. Contact applicant directly if information is incorrect. Update ASPPB contact on inconsistencies. Once the application is complete all applicants should receive written correspondence regarding next steps to complete licensure or registration. - 10 - State of Nevada Board of Psychological Examiners Procedure Manual
Temporary Licenses
Applicants who complete their application may qualify for temporary licensure.
Psychologist: An applicant who holds an active license in an accepted jurisdiction and has met all the Boards requirements may be granted a temporary license once they have been motioned for approval at a Board meeting. Notify applicant by mail when he or she has been approved. Issue a temporary license number as soon as the $250.00 fee is received.
Applicants are given a temporary number in a letter as evidence to prospective employers that they are approved to practice. Temporary licenses expire one year after the date of issue (the date the fees are received) and cannot be renewed. Temporary license numbers begin with PYT and are based on the date of issue (for example, a license issued on January 5, 2014 would be PYT140105).
LBA: An applicant who holds an active certification with Behavior Analyst Certification Board and has met all the Boards requirements may be granted a temporary license once they have been motioned for approval at a Board meeting. Notify applicant by mail when they have been approved. Issue a temporary license number as soon as the $200.00 fee is received.
Applicants are given a temporary number in an official letter as evidence of approval to practice. Temporary licenses expire one year after the date of issue (the date the fees are received) and cannot be renewed. Temporary license numbers begin with LBAT and are based on the date of issue (for example, a license issued on January 5, 2014 would be LBAT010514).
LaBA: An applicant who holds an active certification with Behavior Analyst Certification Board and has met all the Boards requirements may be granted a temporary license once they have been motioned for approval at a Board meeting. Notify applicant by mail when they have been approved. Issue a temporary license number as soon as the $137.50 fee is received.
Applicants are given a temporary number in an official letter as evidence of approval to practice. Temporary licenses expire one year after the date of issue (the date the fees are received) and cannot be renewed. Temporary license can only be maintained as long as supervisor of record is in good standing with the Board, and applicant is still being supervised. Temporary license numbers begin with LaBAT and are based on the date of issue (for example, a license issued on January 5, 2014 would be LaBAT010514).
Licensing Fees Biennials run from January of the odd year through December of the even year.
Psychologist Once an applicant has satisfied all psychologist licensing requirements (i.e. passing State exam or EPPP) he or she must pay the $25.00 licensing fee and a prorated biennial fee. This is calculated by dividing the $500.00 by 24 months. Multiply that figure ($20.83), times the number of months left in the current biennial. If they have a temporary license, the applicant receives a prorated refund of the remaining time left on their temporary license fee. As soon as the fee is submitted, mail the licensing number. Make a copy of the letter. Inform the applicant that his or her license will be sent every other week on a set day. Determined by office staff, as to work with other Board needs.
Licensed Behavior Analyst Once an applicant has satisfied all behavior analyst licensing requirements (i.e. completing application and passing State exam) he or she must pay the $25.00 licensing fee and a prorated biennial fee.
- 11 - State of Nevada Board of Psychological Examiners Procedure Manual This is calculated by dividing the $400.00 by 24 months. Multiply that figure ($16.66), times the number of months left in the current biennial. If they have a temporary license, the applicant receives a prorated refund of the remaining time left on their temporary license fee. As soon as the fee is submitted, mail the licensing number. Make a copy of the letter. Inform the applicant that his or her license will be sent shortly.
Licensed Assistant Behavior Analyst Once an applicant has satisfied all assistant behavior analyst licensing requirements (i.e. completing application and passing State exam) he or she must pay the $25.00 licensing fee and a prorated biennial fee. This is calculated by dividing the $275.00 by 24 months. Multiply that figure ($11.45), times the number of months left in the current biennial. If they have a temporary license, the applicant receives a prorated refund of the remaining time left on their temporary license fee. As soon as the fee is submitted, mail the licensing number. Make a copy of the letter. Inform the applicant that his or her license will be sent shortly
Converting a Psychologist File
Permanent psychologist licensing files are kept in the heavy, dark brown/red file folders with internal dividers and prongs. Assemble back to front: . Transcripts on the far right inside cover . Verification of supervised experience, supervision logs, and any correspondences pertaining to supervision on the right-facing side of the right hand divider, facing the transcripts . Additional documentation of supervised experience on the left side of the right hand divider . Character references on the right side of the left hand divider . Application on the left facing side of the left divider . Copy of the license on the front cover . Testing and correspondence directly pertaining to licensure under the copy of the license . Correspondence, renewal information, and continuing education certificates that come in after initial licensure on top of the copy of the license
Discard any duplicate records (or faxed copies when originals are present).
Converting an LBA File
Permanent LBA are kept in the bright red file folders with prongs. : . Licensing information and correspondence on the left. . Application and supporting documents on the right.
Discard any duplicate records (or faxed copies when originals are present).
Converting an LaBA File
Permanent LaBA are kept in the bright blue file folders with prongs. : . Licensing information and correspondence on the left. . Application and supporting documents on the right.
Discard any duplicate records (or faxed copies when originals are present).
Application for Non-resident Consultant Status
Psychologists who hold a valid psychology license in another state and have met all the requirements in NAC 641.020, 641.025, 641.028, 641.050, 641.061, and 641.080 may work for up to 30 days in a year within the state if sponsored by a Nevada psychologist. They must fill out an application, found on the Board website, submit a fee of $100.00, be invited by a Nevada-licensed psychologist, and be approved by a Board member. Approval is good for only one year, and applicants must reapply each year.
- 12 - State of Nevada Board of Psychological Examiners Procedure Manual Application to Restore an Inactive License
A psychologist who has placed their license on inactive status may restore it to active status at any time by submitting an application for reinstatement. The application can be received through the Executive Director by email or mail. The application must be accompanied by a check for $100.00:
. Verification that their license(s) is in good standing in all jurisdictions they may have practiced in while their license was inactive . Proof of continuing education for the two years immediately preceding the date of application: Thirty hours per biennium, six hours of ethics, two hours of suicide prevention and no more than 15 hours of distance learning (The same as for active licensees)
A Licensee whose license has been inactive may be required to take the state exam, if their license has been inactive for 3- 5 biennials, or if the Board considers it necessary. Application files for reinstatement are brought before the Board. Once the application has been completed and approved by the Board the psychologist must pay a prorated portion of the biennial fee as stated in the NAC fee schedule.
A LBA or LaBA who has placed their license on inactive status can return by completing required application and submitting $100 fee. They must also provide from of their BCBA or BCaBA and licensure in another state (if applicable) is in good standing.
Upon approval by Board, must pay fee as stated in NAC 641.019.
*Costs for renewal of inactive* $100 to renew inactive: Due every even year. $100 For application to reactivate $400 “For the restoration to active status of a license as a psychologist on inactive status if the restoration occurs during the first year of the biennium in which the license was issued or renewed” $150 “For the restoration to active status of a license as a psychologist on inactive status if the restoration occurs during the second year of the biennium in which the license was issued or renewed.”
Requests for License Verifications
License verifications that can be completed by telephone, by e-mail or through the Board’s online database free of charge. -Telephone and Email verifications are limited to 5 at a time.
Verifications that must be signed and returned by fax or mail cost $15.00, payable in advance, for each license verified, even if more than one is requested in the same letter/request form.
The fee must be paid in advance. Return the request form with the letter requesting the fee. If the person requesting the verification has provided a phone number or e-mail address, you may contact them to see if an emailed verification is acceptable. State and federal agencies are exempt from the verification fee.
When a psychologist requests verification of their Nevada license for another state, or when another state request verifications, there is a $15.00 fee, payable in advance. When another state sends a verification request to Nevada and requests payment, the fee is the responsibility of the applicant or licensee or certificate holder, not the Board.
Credentialing agencies, insurance companies, hospitals, and data collectors generally want the name, address, license number and the dates the license became effective, when it expires and if any disciplinary action. We are not obligated to send more than one each month to agencies that require regular updates.
When people call to verify a license that is not in Board database, suggest that they call another mental health licensing Boards. The office maintains a list of the phone numbers and addresses for the Board of Marriage and Family and Professional Counselors, the Social Workers Board, the Alcohol, Drug and Gambling Counselors Board, and for the Medical and Nursing Boards.
Public Phone Calls
- 13 - State of Nevada Board of Psychological Examiners Procedure Manual The Psychology Board is listed in the telephone book in such a way that we get many calls looking for the Nevada prison system. As a courtesy it is our practice to look up the number in the state directory and provide it to the caller. When a member of the public asks for information about a psychologist, beyond the status of his public information and license status, it is acceptable to reveal where a psychologist went to school, the year they graduated, and what the degree is in. Never reveal grades or personal information (i.e., birthdate, Social Security Number, or personal address)
Requests about areas of specialized practice, requests for the names of specialists, and request for referrals should be directed to the Nevada Psychological Association (NPA). The NBOPE can NEVER make a referral.
If there is a request for crisis intervention, call the Mental Health Disaster Preparedness and Response Program, (775)684-5943. If they are not available, call a Board member for the names of psychologists who do that kind of work.
When discussing Board policies and procedures with public, use the most basic descriptions. It is best to not over explain as confusion, can occur.
If confusion is possible, it is recommended to limit communication to writing through email and US mail. This way if a Board member needs to be looped in they can see the entire conversation.
Requests for Mailing Lists
Licensees names, license/certification number, addresses, and the effective and expiration dates are public record. The staff is obligated to send lists containing this information on request. Generally, send the least amount of information requested. Mailing lists need only include the name and address.
NRS 239B.040 restricts the sharing of email and phone numbers on mailing lists.
Hard copies of a list are $10.00 Hard copies of labels are $15.00 Currently there is no charge for emailed lists. To email a list: Attach the appropriate list.
Some data gathering agencies want to buy the entire database. This is NEVER for sale or release. Never release birthdates or places of birth, Social Security Numbers, grade point averages, transcripts, or fingerprint reports.
The primary contact information that psychologists submit is public record. If the only address and telephone number provided are for their homes, that information must be released on request.
When psychologists provide business and private contact information, do not release the private information (cell phone numbers, etc.), without their expressed permission. Do not release the phone numbers of Board members without their expressed permission.
If a psychologist provides separate public and mailing addresses, mark the public address with asterisks. This will notify the staff that there are separate addresses.
Correspondence Written correspondence should be responded to within 48 hours, when possible. Official Board Correspondence must be sent through US Mail, and cannot be emailed or faxed.
Telephone calls and e-mails should be returned within 48 hours, when possible.
Inactive Applicant Files
When an applicant’s file has been inactive for six months or the applicant does not respond to state exam invitation, notify them in writing, their files will be closed at the next Board meeting. List any outstanding requirements. If there is no response, bring file to the Board for closure.
Applications must be completed in 2 years, unless given additional time by Board. (NAC 641.1503)
Applicants, who are closed (due to lack of response to State Exam), must resubmit application and repay application fee. - 14 - State of Nevada Board of Psychological Examiners Procedure Manual
Purging Files
Closed application files are purged 3 years from closure date. . Document date opened/purge, applicant’s name, reason closed on the form go in closed application drawer . Continuing education courses purged 3 years from approval date. Keep Access/Excel printed spreadsheet and shred the rest.
The Board follows the guidelines of the State of Nevada’s Retention Schedule. Lists of relevant destroy and archival schedules can be found in the Board’s file room.
Board working to develop a specific retention schedule, will place in manual once completed.
The Board utilizes the State of Nevada purging schedule.
- 15 - State of Nevada Board of Psychological Examiners Procedure Manual COMPLAINTS
Complaints can be filed by any member of the public or Board. They must submit the consumer complaint form and records release, if they are patients. Each form must be completed properly.
If the complaint is forwarded to this office from another Board, or if a complaint is filed by letter, the Board does require the complaint to be filed on Board forms.. Send a records release form and consumer complaint form with self-addressed envelope to complainant requesting complaint to be filed on proper forms. You may begin complaint process (ie assign complaint number) but do not notify psychologist until which time the appropriate forms have been received. -Most complaints cannot be responded to without the records release. When an initial complaint is received: . Assign complaint number o Complaint numbers are derived from the date the complaint arrives in the office. For example: a complaint received on January 2, 2014 would be given the number 14-0102. o If two complaints come in on the same day, assign numbers as if they came in on consecutive days o Do not assign letter extensions unless the complaints were filed by the same complainant against multiple psychologists over a similar issue. . Complete complaint cover sheet. . The Executive Director will enter the complaint into the Excel form.
Send letter to complainant acknowledging the receipt of the complaint. If the complainant did not include all the required forms (consumer complaint form and/or signed and witnessed release of records form) send appropriate forms and request that they be returned as quickly as possible.
If complainant returns the release without his or her signature witnessed, return with a new form, it for witnessing.
If a complainant does not respond to requests for signatures or other necessary information, make the request again by certified, return receipt requested mail. -If they do not respond, bring the complaint before the Board. They may choose to dismiss or to subpoena the Psychologists records for review/response.
After the correct forms are received, notify the psychologist and request a response to the complaint, including the complainant’s records, as applicable.
Psychologists have 30 days from the receipt of the request to comply. -It is recommended to notify the psychologist by mail. - Board office may choose to notify psychologist by Certified return receipt. - If notified via return receipt; you must send both US Mail and Certified. - To save Board costs, often times the first notification is made using only US Mail. - If initial request is not returned second notice should be sent certified.
Direct any questions that arise before the file is assigned to Board Investigator or DAG. Do NOT reveal identities of the parties of the complaint to any member of the Board as they are required for quorum to vote on the complaint.
If psychologist retains a lawyer, Board Counsel must take over correspondence in regards to the complaint.
When the response arrives, assign the file to Board Investigator for review.
Send letter to both parties informing them that the response has be received and the remaining procedures. -Assigned to Board Investigator. -Investigator may contact for further information but is not required. -Further action regarding complaint will take place at Public Board meetings, only. -May request to be placed on the Agenda request list, or find dates of Board meetings on Board Website.
Send a copy of the file to the reviewing Board Investigator and retain originals in this office. Document the date which the file is sent for review by a Board Investigator on the cover sheet. - 16 - State of Nevada Board of Psychological Examiners Procedure Manual
After a complaint has been resolved, the reviewing Investigator, Board Counsel, or staff notifies the psychologist by mail, and the Board counsel notifies the complainant by mail. Copies of these letters must be sent to the office to be kept with the original file. A paper trail is necessary, and because people deserve the courtesy of a letter, notification by phone or email is never acceptable.
Complaints are only discussed over the phone if the contact is made directly by the Board office, Investigator or Counsel. Report disciplinary actions to: . ASPPB data bank (within 30 days) . Federal Department of Health and Human services (within 30 days) . State of Nevada Legislative Council Bureau (as part of the quarterly report)
Active complaint files are stored away from closed complaint files. Keep resolved file with the active until copies of the final letters are received.
10 years past the date of dismissal without action, shred. Document complaint in permanent Psychologist/Behavior Analysts licensing file.
All complaints remain confidential unless the Board votes to go to a hearing or settlement agreement for possible discipline and until they go to hearing and the names are published. Until then, no information pertaining to the complaint and those involved is public record.
Take utmost care to keep the identities of the psychologist and the complainant unknown to all but the reviewing Investigator and Board counsel.
Black out the names of parties to complaints on any copies that will be seen by other Board members. Recopy the blacked out copy for distribution. Shred the copies with the original blacking out.
If the Board’s jurisdiction is doubtful, or if there are unusual circumstances and asking the president will violate confidentiality, send a copy to the Board counsel for an opinion before assigning a number.
If the complaint is filed by someone in the correctional system, correspond with him or her by memo format. Do not use staff members’ names. Do not release Board member’s contact information. If any complainant behaves in a threatening way, refer him or her to the Board counsel.
COMPLAINT MADE TO WRONG BOARD, COMMISSION OR DEPARTMENT
When the Board has no jurisdiction, notify the complainant in writing. If the complaint is against a practitioner with a different license, forward it to the appropriate licensing Board (or entity) and notify the complainant. Give them the name and address of the appropriate Board. -If complaint is filed against an unlicensed person, not under the jurisdiction of the Board, inform complainant of inability to act, return complaint. Retain copy of complaint for 90 days.
Unlicensed activity and action is reviewed in separate manual.
Request for Past Disciplinary information
Private entities, individuals, credentialing agencies, hospitals, data-gathering businesses, etc. must request specifics about disciplinary actions in writing. These cannot be released until the final order has been signed and delivered to the subject of the discipline.
The fact that a complaint has been filed is never public information. When a disciplinary action becomes public information, the final order generally also becomes public information. Check with Board counsel before releasing it. Do not discuss specifics of the discipline other than the status of the license verbally.
Once public information is shared leave separate in Complaint file to allow future office staff to have the information on hand. - 17 - State of Nevada Board of Psychological Examiners Procedure Manual
CONTINUING EDUCATION
Application for Continuing Education Credit Approval
An application for continuing education approval, consists of an application form and all the supporting documentation set forth in NAC 641.139-641.1395.
Information regarding the application can be found on the Board website
When an application is received: . Review for completeness. If the required fee has not been submitted, inform the applicant. Do not send the packet for review until the fee has been paid. . Open file for program. . Scan copy to the Continuing Education chairperson. . Note the date sent on the original file.
Fees . No fee to review applications from state or federal agencies or university programs . $25.00 to licensees who request approval for any program they have attended or plan to attend that has not been approved previously . $25.00 to review applications from all other organizations.
After the workshop has been approved: 1. Assign number to program. . The approval numbers start with NV, the year it was approved, a dash, and four numbers, usually the date of the program, and CE. So a program that is held on February 22 of 2011 will have an approval number of NV11-0222CE . Do not assign the same number to multiple programs, even if they are on the same date. Use the date submitted or the date approved. 2. Enter into database: Approval number, date, name of program, hours approved for, contact person, date sent, and date approved. . Specify if approved for ethics
APA-approved programs do not need Board approval. Programs approved by programs listed in NAC do not need to be approved either.
The CE Chairperson should document approvals in writing. Initialing and dating the face sheet of the application and returning it to the office.
For ethics workshops, be sure that the reviewer has specified the amount of ethics credit approved. Sometimes a workshop deals with ethical issues but is not entirely devoted to ethics. In that case, the reviewer will be awarded more credit for general training than for ethics. Be sure to note the difference in the database and in the letter to the sponsor.
After the workshop has been approved or disapproved, you must notify the sponsoring organization or the requesting licensee by letter. Copy the letter before sending and place in the program folder. The letter should be from the Continuing Education chairperson.
Most Board members have provided an electronic signature which may be attached to letters with permission from the Board member. If individuals or agencies request a phone call, always follow up with a letter.
The following letters should always be sent under the Continuing Education chair’s name: Notices that a continuing education coarse has been approved Notices that a continuing education coarse has not been approved Requests for more information, regarding continuing education programs. - 18 - State of Nevada Board of Psychological Examiners Procedure Manual
Continuing Education Requirements
Psychologist
Psychologists are required to complete thirty hours of continuing education training during each biennium. Six hours of the training must concern ethics and two hours of suicide prevention and awareness. The maximum number of hours allowed for distance training is 15.
Psychologists do not need continuing education for the first renewal after they become licensed.
Psychologists must retain their original certificates of attendance for five years. They should send copies to the Board only if asked to do so. If they send originals, make copies and return the originals.
For Licensed Behavior Analysts and Licensed Assistant Behavior Analysts
LBA and LaBA are required to complete thirty hours of continuing education training during each biennium. Six hours of the training must concern ethics and two ours of suicide prevention and awareness. The maximum number of hours allowed for distance training is 15.
If they are still in graduate school, they may petition the Board to request credit for courses taken.
LBAs and LaBAs do not need continuing education for the first renewal after they become licensed.
LBA and LaBA must retain their original certificates of attendance for five years. They should send copies to the Board only if asked to do so. If they send originals, make copies and return the originals.
- 19 - State of Nevada Board of Psychological Examiners Procedure Manual FINANCIAL TASKS
Banking
All Board accounts are with Bank of America. Currently, the Board has one checking account, one credit card and three CDs.
The Secretary/Treasurer is a signer on the Account, but the President (or a Northern Board member, if both President and Secretary/Treasurer are located in Las Vegas) is able to sign on the account to ensure that a signer is available if the Secretary/Treasurer is not. Be sure to remove names as signers retire from the Board.
Income
Reporting Incoming Checks
1. Record all check numbers on the accompanying document (application, licensure, renewal, CE, etc.). 2. Record all checks on EXCEL ledger. Found through Google Drive housed on EA’s computer.. 3. Record Receipts, making a receipt for each individual check received. Receipts are maintained in monthly folders. Housed in same folder as Excel Ledger. 4. Stamp the back of all checks with the Bank stamp and place inside of purple bag inside of green binder. 5. Keep all un-deposited checks, inside of green binder locked inside of filing room. 6. Deposits are made once a week or as needed.
Incoming checks that are voided are returned if the senders upon request or shredded.
Deposits
Deposits can be made in two ways.
1. Through Bank, with deposit slip. -Deposit slips can be found in Purple money bag/or under Printer in Executive Directors office. -Deposit slips must be completed with Check code and amount. -Deposits will need to be walked into Bank of America location, within business hours. -Carbon copy of both Deposit slip and Deposit receipt must be placed on ledger sheet.
2. Through Bank of America ATM, with Deposit Card -All checks must be taken to an acceptable ATM -PIN code should be maintained by Executive Director and Secretary/Treasurer -Checks can be taken outside of Board office hours -Receipt from ATM listing transaction must be taped to Ledger Sheet
Once completed deposit is entered into QuickBooks, ledger is organized by account. Each account is entered into Quickbooks. Excel Ledgers are maintained for clarity. Deposit forms are placed with Quickbook Printout of deposit in protective sheets of Green Binder.
Bounced Check policy: Once notice is received from Bank that a check was returned for insufficient funds Correct deposit in question, to reflect the lack of income and Bounced check fee. Write person responsible for bounced check. o Enclose copy of Bank notice. o Request original amount with Bounced check fee to be paid by Money Order/ Cashiers’ Check.
Bill Paying
Checks
Bills are paid twice a month on or around the 1st and the 15th. The Secretary/Treasurer will sign the checks. Depending on schedule the Office may have Blank Checks and the Secretary/Treasurer will review bills after they are paid.
- 20 - State of Nevada Board of Psychological Examiners Procedure Manual Generally, checks will be written by the Executive Director and reviewed by Secretary/Treasurer prior to signing on all checks.
Blank Checks must be locked away from public.
Online Banking
As approved by Secretary/Treasurer bills may be paid through Bank of America Online Bill pay. -A print off of Transaction must be supplied with disbursal sheet. -Rent, and Lobbyist is set up as auto-pay -Online Bill pay may be utilized as seen fit by Secretary/Treasurer. -Secretary/Treasurer should be given all access to both online banking information as well as online Quickbooks.
Record Keeping
Each Bill received must have a disbursal sheet completed; explaining cost break downs and designated expense code. Each Disbursal Sheet must be accompanied by relevant invoice or receipt when it is submitted to the Secretary/Treasurer.
All Bills must be recorded in Quick Books. Checks can be printed from QuickBooks.
Deposits and Auto-Pay can be imported from Bank of America through QuickBooks.
Voided, cancelled, spoiled, and or stale dated checks written on NBOP account must be kept for 6 years.
Payroll
The Board payroll is paid through Intuit by way of QuickBooks Payroll Center.
The Board has elected to pay employees every other Friday. Payroll must be entered by Wednesday at 5pm the week of Payday. Direct Deposit is available, as requested.
Disbursal sheets and timecards (as applicable) must be completed for each paystub, and submitted for review by Secretary/Treasurer.
Use of credit card
The Board has a Bank of America VISA card. The Executive Director is in possession of the credit card which is only used for official Board business. All receipts should be maintained for each transaction.
- 21 - State of Nevada Board of Psychological Examiners Procedure Manual SCHEDULED EVENTS
Board Meetings
Board meetings occur at least quarterly and may occur more often according to the needs of the Board. Meetings generally take place via video-conference in Las Vegas and in either Carson City or Reno. They may be held either at the Attorney General’s office, through the Universities or other state agencies that are able to share video conference space. Meetings are generally held on Friday mornings.
Begin securing a site no later than thirty days before the meeting. Reserve the facility for sufficient time to cover all Board business. If the video conference is being used through the Attorney General’s office, the Board counsel will generally assist with making the arrangements. If using the universities, go through scs.nevada.edu, under ‘SERVICE DESK’ select Video Conferencing, and complete form regarding place and time. -section 3.4 of the "SCS Video Scheduling and Use Policy" states "Non-NSHE ad hoc Users: Video conferencing service is available to non-NSHE governmental agencies on an ad hoc available basis and is subject to prioritization and bumping should there be a scheduling conflict with an NSHE member or affiliate entity session request. Scheduling of ad hoc video sessions is limited to no more than 30 days in advance of the desired conference date." -If more than 30 days is needed, for public or disciplinary hearing, System Computing Services (SCS) may be able to schedule a space earlier.
While it is common for most meetings to only be attended by Board members, Board counsel, and staff, there must be sufficient room and chairs available for others who wish to attend. The public may sit around the periphery of the room and do not need to be accommodated at the conference table. Unless they wish to make public comment at which time they may join the conference table to speak.
Agendas must be posted 7 days prior to the scheduled meeting date. If being held on Friday, Agenda must be posted no later than Tuesday at 9a.m. For best practices the Board has elected to post the agendas one week prior to the meeting to guarantee that all posting requirements have been met.
**See Posting checklist in Appendix II**
Beyond the requirements of Nevada Open Meeting Law, the Board has established that postings be made at least 7 days prior to the scheduled Board meeting.
Post Agendas in the following public places: . The Board’s website – By emailing Stateweb . The Board office . Washoe County Public Library (Center Street Branch) . Carson City, City Hall . The Grant Sawyer Building in Las Vegas (the Attorney General’s southern office) . Notice.nv.gov Most posting is done through fax, fax sheets and numbers found on Executive Director’s Computer. It is most helpful to keep an e-mailing list in the Executive Director’s email and to email the agenda requests at the same time you email the website posting. -Agenda request should be made EVERY six (6) months. -ED can include a request form with agenda notification every 6 months and remove individuals who do not respond prior to following meeting.
When posting agenda mail/email agenda to all those requesting information.
Prior to the Board meeting, guarantee that you have the following items for each location: . Sign-in sheet for attendees . Copies needed for individual agenda items. o Enough for each Board member with 2-3 extras for members of the public. Unless notified that more will be in attendance. . Agenda
- 22 - State of Nevada Board of Psychological Examiners Procedure Manual . Previous Meeting Minutes . Treasurer’s Report o Profit and Loss standard print out from QuickBooks. Generally, the month of the meeting and the fiscal year. A balance sheet for the current fiscal year should be placed on top. Complaint report with names redacted. o Board staff and counsel may have report with names listed. Psychologist and Behavior Analyst Applicant Lists Any Correspondence received, that requested discussion at Board meeting.
Any information that needs additional time for Board Member review, outside of the meeting, should be scanned in and emailed to all Board Members by Wednesday night or earlier if possible.
If meeting is on a Friday, all information to be ready no later than 4:30 p.m. on Wednesday prior to FedEx to Las Vegas. Guarantee to verify the delivery point of the meeting materials in Las Vegas.
It is also important to guarantee that the voice recorder has enough batteries, to last the entire meeting.
Telephone meetings are to be scheduled by the Executive Director. It is the Executive Director’s responsibility for arranging these conference calls, utilizing the Boards AT&T teleconference account or Zoom account.
Applicant lists are developed and maintained in the Board office. To allow for application to be processed quicker approve new applicants for temporary license and state exam contingent on Board approval, the Board meeting following the receipt of their application.
If an issue is found with application, applicant will be unable to apply for temporary status or state exam until issue is resolved. The issue may need to be reviewed at a Board meeting to resolve issue.
If a formal hearing regarding a complaint is to be part of the Board meeting, a court reporter must be retained. This can be done by the office staff or Board counsel.
Pursuant to the open meeting laws, anyone whose name is on the agenda who will be discussed during the meeting must be notified in writing 30 days before the meeting. If they are placed on the agenda after the 30 day window, they must sign a waiver granting permission to be discussed during the meeting.
This does not include applicants who have already signified their willingness to be discussed by signing the waiver on their application form.
If the Board elects to have a face to face Board meeting, or it is necessary for all Board members to be in the same city. Generally, the Executive Director makes their flight arrangements. Schedule flights as soon as possible to get the lowest rates. Ask out-of-town Board members to share a taxi or Board office should attempt to coordinate carpooling from the airport to meeting location whenever possible.
If a Board member plans an extended stay after planned Board business, the Board may only reimburse them for the travel expenses for the Board business.
Board members have elected to be paid $150.00 per Board meeting. State and Federal employees are not allowed to receive per Diems from the Board.
Information regarding Public Workshops and Hearings, regarding Rule changes, can be found in RULEMAKING MANUAL.
- 23 - State of Nevada Board of Psychological Examiners Procedure Manual
STATE EXAMINATIONS
State examinations are administered six times a year. Psychologist and Behavior Analyst state exams are held separately. The Board office should coordinate and decide on dates of all testing prior to the beginning of each new year.
For Behavior Analyst begin securing a site 1 month before the event. In Reno, reserve the conference room down the hall from the Board office. In Las Vegas please contact whomever the current contact is to reserve a class room that will hold the anticipated number of candidates. Reserve the room for the early part of the day (9:30a.m. - noon), to allow for set-up and to return the class to its right order.
For Psychologists, the scheduled weeks should be sent to PSI contact as soon as they are decided. Additionally, office availability to test should be updated annually. This allows them to know testing availability. As the psychology state exam is given through the PSI portal, no additional scheduling needs to be done. Once we have received payment for the exam, the Executive Director will input in the Comira/PSI database, an email will be sent to the Psychologist which inform the Psychologist to schedule the date and time of exam that they can attend.
Scheduling is handled through PSI. As the Las Vegas testing site is a contractor and has no direct contact with the Board office. When a exam is scheduled for the Board office, an email will be sent to the [email protected] email subject line will read, “SITE MANAGEMENT…”
All applicants are notified by mail that they may sit for State examination at least 2 months prior to the date of the exam. Include response card with dates of two upcoming exams, date of response deadline, email, birthdate and Board office contact. The applicants must reply with response card and pay the fee no later than 30 days prior to the exam. Note in invitation letter that responses are mandatory or will be closed at next Board meeting, give date.
If no response by deadline, close at upcoming Board meeting.
The Board must approve refunds for those who send fees then choose not to take the exam.
Exam Development
For Psychologist state exam, the Exam commissioner with Executive Director will facilitate communications through the developer of the Board’s choosing. Focus Group will be held to develop testing items, discussed below. Scoring will be handled by the exam developer.
For Behavior Analyst state exam, the designated sub-committee will develop questions for item bank. Prior to the scheduled exam the desired questions and answers will be decided upon. The final exam will be reviewed by the chairman of the committee. Scoring will be handled by the Board office and will be discussed with sub-committee prior to being provided with applicants.
Statistics regarding questions should be maintained along with the item bank questions.
Focus Groups
The Exam Commissioner, Exam Developer and Executive Director will determine the type of focus group required for exam development for that year.
The Exam Commissioner with Board will develop a list of Subject Matter Experts (SMEs). The list should be developed through renewal responses, past SMEs and Board member recommendations. Depending on whether an in-person or online focus group is requested 4-12 SMEs should be invited to participate. The SMEs should range in experience, location and specialty.
Subject Matter Experts
Psychologists who have been licensed for at least 3 years.
- 24 - State of Nevada Board of Psychological Examiners Procedure Manual SMEs are paid $100 per diem per 8 hours of work. They are also provided up to 8 CEUs per biennial.
In-person Focus Group
Exam Commissioner, Exam Developer and Executive Director should decide on a 2-day time span that coordinates with all schedules. Once date is determined meeting rooms should be reserved. To save money, the conference rooms within the Board office complex should be utilized.
Exam Commissioner or Executive Director should contact the preferred list of SMEs as soon as dates are set. There should be at least 2 psychologists from the North and at least 2 psychologists from the South.
Executive Director should schedule the plane tickets and lodging as soon as out of town SMEs are confirmed.
During the Focus Group meeting the Board will supply Continental Breakfast and Lunch for each day. Expenses for meals should be approved by Secretary/Treasurer prior to schedule meeting.
Exam Commissioner and SMEs can decide on meals no later than 10 a.m. each morning.
All out of town SMEs are given a per diem for dinner. The amount is determined by GSA for location and month of focus group.
Online Focus Groups
Online Focus Groups were attempted and took upwards of 40 SMES to complete the process. Due to the limited amount of available SMES it was determined not to be a workable option until we increase our licensing population.
State Exam Preparation
As applicants respond verify that all candidates have completed their files - If applications are not complete by deadline, exam fees should be returned.
As each exam is different they require separate preparation.
Behavior Analysis:
It was determined that due to the high pass rate the Board would continue to use the same testing form, until which time a candidate fails. If a new form is required, the Executive Director should pick 45 questions from the developed databank. Once each item is input into a Word document appropriately, with each correct answer being in the “A” position. With a key, each question should be mixed up. In the exam, the correct answers should only repeat once. i.e., A should only follow A as a correct answer one time, etc. Once the exam is ready to be printed, the exam should be sent to the Executive Assistant to prepare the exam booklets. The state exams are on the Executive Assistant’s computer with only the date needing to be changed each time. The sign- in sheets and the answer sheets are all on the Executive Assistant’s computer under State Exam file.
When the exam is in Reno, the Board office should be sure to schedule the meeting space in the same building as the office. When the exam is in Las Vegas, the Executive Director should work the Board President to schedule a small classroom for the examinees to utilize.
All testing dates should be picked in November of the previous year. This will allow office staff to schedule vacations and Board meetings.
Psychologist:
The state exam is offered for 1 week at a testing center, every other month, or 6 times per year. As the psychologist exam is attempted once every other month, the invitations must be sent at least 30 days prior. The response should be 15 to 20 days after the date of the invitation letter. - 25 - State of Nevada Board of Psychological Examiners Procedure Manual
To assist in response the Board has developed a response card for each invitation letter. The response card should include the dates of the next two testing period. A blank box for non-attendance. A blank line labeled email and a blank line labeled date of birth. The response card should also include the exam response date, check number from fee received. Upon receipt of the response cards the information should be input into the exam database. The information required to send the candidate the scheduling letter is as follows: Candidate Name, Candidate date of birth (which is also the candidate ID), Candidate email and week of approved testing window.
Testing schedules should be kept up to date regarding the Boards availability as a testing center.
The week of the exam an email should be sent to the PLUS coordinator assigned to the Board. The Board should request updated application information for any applicants that do not have active temporary licenses. The PLUS coordinator should be able to provide EPPP scores if they were not recorded in database or received through another state.
The day of each scheduled exam, the testing computer should be turned on at least 2 hours prior. -If computer has updates they will hopefully be completed prior to scheduled exam. Sign in information for testing computer can be found on Manilla folder under Testing computer keyboard. Once computer is turned on, the testing portal can be opened by double clicking the WORLD icon, in the center of the desktop. -This should be done once the computer turns on, to verify that portal also does not have updates. The portal will request sign-in information. -Sign-in information is found on the printout located inside of the manila folder under the keyboard. Applicant information will be requested. Input Applicants birthday MMDDYYYY, without any punctuation. Verification screen should pop up. Click the affirmative. Make sure that a working pen and blank notepad are available for the applicant. The next screen will begin the information for the applicant, it’s best to allow them to review and click from there. Push in keyboard, as it is not required for the test. Turn on white noise machine Grab camera console found in the break room Unplug ED phone; guarantees phone will not ring and disturb applicants. Watch Examinee take exam, guarantee that they do not touch any prohibited items (i.e., notes, phone etc.)
If a candidate needs special accommodations (such as additional time, a reader, larger print, etc.) they must notify the Board at least 90 days prior to the exam. They must also prove to the Board that these are documented and necessary needs. There is a disability form that must be completed and reviewed by the Board prior to approving of the accommodations.
Results are available the moment the examinee submits the exam. Scores can be accessed through PSI database -Applicants -Tests -NBOPE -Pick the Date Range (current testing week) Scores will pop up in order tests were attempted. -Can organize via first or last name, date of test, site, score.
After the results of each State examination are available, notify candidates by mail, never by phone or email. Never reveal a score to anyone other than the person who earned it. Unless there are extenuating circumstances, it is the policy of the Board to release the State exam scores to examinees on the Monday following the last exam administration. Its easiest to develop the letters as scores become available. Previous results letters can be used, as long as you are careful to change all pertinent information. Those who pass and have completed all other requirements for licensure must submit their biennial fees before assigned their permanent numbers. Prorate the biennial fees, as discussed in the application section, so that new licensees do not pay for more months than they are licensed.
CANDIDATE GUIDE/ Exam Commissioner - 26 - State of Nevada Board of Psychological Examiners Procedure Manual Executive Director and Exam Commissioner should maintain quarterly contact, either through dedicated phone, video or in person meetings. The meetings should include: -Discussion of Pass Rate -Need for Exam Development -Changes needed for Candidate Guide -FAQs regarding testing, and exam
CANDIDATE GUIDE
Candidate guide is an informative pamphlet provided to each applicant upon invitation to attempt the state exam. The current candidate guide is maintained on the Executive Director computer, in State Exam folder.
Candidate guides should include; -Outline of Psychology State Exam -Exam dates and Locations -Passing Score -Eligibility and Fees -Purpose of State Exam -FAQs related to State exam and scores -Exam Policies and Procedures -Notice of Special Accommodations -Relevant NRS sections, outside of NRS 641 -Sample Questions -Examination Specifications
The candidate guide should be reviewed and approved by the full Board, once a year at a public board meeting.
- 27 - State of Nevada Board of Psychological Examiners Procedure Manual RENEWAL
All licenses granted by this Board must renew their licenses at the same time every two years. By statute, the biennium runs from January 1 of each odd year to December 31 of the following even year. (January 1, 2015 – December 31, 2016)
Renewal Preparation (This may change as we move to online renewal).
To give everyone enough time to prepare renewal packets should be mailed in the middle of September, but no later than the middle of October, of each even numbered year.
To relieve pressure on office staff, start setting up early in September: . Order the necessary supplies (paper, label stock, business cards and envelopes) . Calculate the amount of postage the mailing will take and get enough postage . Make sure the office has enough ink for the printers and a new copier cartridge on hand . Order new license/certificate seals by the middle of October from Vista Print
The renewal forms are personalized for each licensee.
For all active and inactive licenses, set up merge files for the front page of the form from the database.
Merge file should list: . Name . Address . License/Certificate number . Telephone . Email
Print two sets of address labels; one for the original renewal packet and one for the seals.
Allow several days to complete all of the copying.
The copier and printers become very hot and need to be allowed to cool down from time to time.
Make an Excel copy log for Active, Inactive Licenses that you can share with all office computers, to keep track of renewals as they come in.
While it may seem more efficient to process each renewal through the database, we have found over the years that having a “quick reference” saves time, trouble, and confusion in the long run.
The log should include: . Names . License number . Effective date
LaBA should include Supervisors Name
There should be blanks spaces for: . Date the renewal is received . Check number . Date Continuing Education logs are received . A large space for comments . A space for when the seal was sent
An additional page should be added for Renewal response.
Inactive log does not require continuing education section.
- 28 - State of Nevada Board of Psychological Examiners Procedure Manual For quicker reference while recording, highlight the names of those who became licensed or certified during the current biennium within the active logs as they do not need to record continuing education.
Also highlight (in a different color) those who have been selected for Continuing Education audit. There should also be a separate log, to document receipt and approval of all audits.
This audit log should consist of: . Name Three blanks spaces.
The blanks spaces should be titled: . Date received . Date sent for review . Comment section
(Active) Renewal packets include [In this order]: . The President’s letter . An office note . Audit letter (if randomly selected or renewed late the previous renewal year) . Personalized renewal form for active licensure/back page of questions . Blank form to change to inactive status . Continuing education log
(Inactive) Renewal packets include[in this order]: President’s letter An office note Personalized inactive renewal form Each stamped with Red Renewal stamp.
Office note should update all population regarding changes in Board policies, renewal helpful hints and FAQs regarding the renewal process.
If an inactive psychologist wishes to restore his license to active status during renewal, he must submit a reinstatement application. Reinstatement procedure is the same as previously stated.
To save paper, copy all information double sided. If the President’s letter is two pages, it should be double sided as well.
All renewal forms should be on different colored paper.
Using colored paper speeds assembling packets and paper sorting so much that it more than compensates for the additional cost of the paper.
When generating the merged files, the computer sometimes mixes up the alphabetical order. Pay attention when stuffing envelopes. Also notice any names marked for alternative mailing addresses.
The Board may grant a licensee a sixty day renewal extension to complete continuing education if the psychologist submits a written request for additional time.
The request must include a compelling explanation for not having completed the requirements during the preceding two years.
The request must reach the Board office by December 1 for consideration at the December Board meeting.
- 29 - State of Nevada Board of Psychological Examiners Procedure Manual As the renewals start to come in: . Stamp all forms received (renewal and Continuing Education log) . Review each form for completeness . The renewal form and Continuing Education logs are separate documents--each must be signed o Return renewals that are not signed or are missing vital information . Initial form to indicate that it has been reviewed o Each staff member should sign off on each form. . Validate Continuing Education logs If upon review there seems to be an inconsistency (i.e. not enough required hours, too many distance hours, did not meet the 6 required ethics credits, etc.), follow up with a letter outlining the problem o Corrections must be postmarked by the renewal deadline, unless granted permission by the Board
Some licensees keep track of their continuing education on their computers and send a computer generated list instead of filing out the log that comes with the renewal packet. This is acceptable as long as they sign and date the Continuing Education log itself and refer to the print out on the log.
Enter the information into the Renewal Log. Change address if necessary on prepared labels.
The Renewal Log, is generated from the roster feature from the Database. In the Reports pull down Select “Active” or “inactive” Export to Excel Click “Open” Delete NAME ON DIRECTORY DIRECTORY LICENSE ADDRESS CITY STATE ZIP EMAIL PHONE Organize by Profession Separate Each profession into separate Excel Sheets Top Row should list -Last Name -First Name -Date Rec’d -Check # -Comment/Change -Status: Will be auto populated by the database -Eff Date: Will be auto populated by the database -Cred #: Will be auto populated by the database -Seal Sent -Audit/Approved
A color code should be agreed upon by the office staff to mark responses. Responses are: Renewed/Seal Sent Renewed/received but no seal sent Renewed Inactive Incomplete Not Renewing
The renewal log should be shared to all computers in the office. This will allow all staff to work on the form at different times.
Update the information in the database.
As this is a high volume time for Board check deposits, copy all checks received. Keep in Binder, marked with date received. . This allows for the office to maintain a steady count of amount of renewals received . It also allows for a double check in case a renewal was missed or a deposit was done incorrectly. - 30 - State of Nevada Board of Psychological Examiners Procedure Manual Process the checks normally. Write each one a receipt, record in the deposit ledger, and deposit.
The Board does not accept post-dated checks. Any check that is not dated prior to the scheduled deposit will be returned.
If everything is in order, send a new seal and wallet card. Note the date you send the seal in the renewal log. Seals should be sent on a dedicated day, to guarantee they are sent on a regular basis. The seal is the piece that allows the licensee know they have met the requirements for the biennial and are able to practice for 2 more years.
An additional shorter office note should be produced to be included with seal and wallet card. This can repeat important changes or provide important updates that will be important in the upcoming biennial.
Renewals that are received in the office after January 1 must be postmarked on or before December 31 to avoid the late fee. If postmarked after December 31 and no late fee is enclosed, write psychologist and inform of the late fee policy. Renewal is not considered complete until late fee is received.
Send a certified, return receipt requested letter to anyone whose renewal is not received by January 10. That they have not renewed and are no longer able to provide psychological services in the state.
A Board meeting should be held prior to cease and desist letters being sent out, for the Board to discuss options.
The Board President issues cease and desist letters to psychologists who do not respond by January 30. Staff may sign for the president if they prefer. The Board counsel may also generate the letters.
Move the files of psychologists who have indicated that they do not intend to renew to the appropriate bank box for expired licenses.
Psychologists who renewed late or whose audit revealed deficiencies shall be audited again in the following biennium. The psychologists should be notified in writing that they will be a part of a mandatory audit, when their renewal seals are sent to them.
Retain all renewal records as prescribed in State of Nevada retention Schedule.
CONTINUING EDUCATION AUDIT
For Psychologists
At the beginning of each renewal, the Continuing Education chair or Board office staff randomly selects psychologists for Continuing Education compliance.
If done by CE chair, staff will send a list of all eligible active license numbers, without names to the Chair. All persons who were licensed prior to the current biennial are eligible for CE Audit.
A sample of 10% psychologists out of the total licensees will need to be selected. (10 will be selected for every 100 psychologists licensed)
Any psychologist that has been licensed within the current biennial is excluded from the Audit, as they do not have to provide proof of CEs. Psychologists who were selected for the previous audit should be removed as well, unless they responded late to the previous Renewal.
In addition to the random audit, anyone who renewed after the December 31st deadline of the previous renewal is required to participate in the audit.
When renewal packet is sent include letter directing those being audited to submit copies of their certificates to the Board office. Prior to sending renewal, send drafts of the audit letter to the CE chair for approval before issuing them.
- 31 - State of Nevada Board of Psychological Examiners Procedure Manual When audits are submitted, review and verify the certificates with enclosed CE log before forwarding them to the reviewing Board Member(s). Reviewing Board members should be determined prior to mailing Renewal Notices. Generally the CE chair, Secretary Treasurer and Board President share the review duties.
If any certificates are missing or do no match the CE log, notify the psychologist in writing. Give them a reasonable time to correct the problem.
Do not send partial sets of certificates unless the missing ones are unavailable.
Retain originals of the certificates in the office and only forward copies to the reviewer for audit.
If the reviewer identifies a deficiency, psychologist must be notified by letter. This letter should spell out the deficiency, the remedy specified by the reviewer and the deadline for complying.
Send these letters to the CE chair for approval first.
For egregious deficiencies, the Board will initiate disciplinary investigations. Notify the psychologist by certified, return receipt requested mail.
All audit correspondence, and the list of psychologists being audited should be kept in a binder until the renewal is complete.
File correspondence and certificates in the psychologists’ licensing files.
Retain the audit list and results for five years.
For Licensed Behavior Analysts
At the beginning of each renewal, the Continuing Education chair or Board office staff randomly selects LBAs for Continuing Education compliance.
If done by CE chair, staff will send a list of all eligible active license numbers, without names to the Chair.
A sample of 10% LBAs out of the total licensees will need to be selected. (10 will be selected for every 100 LBAs licensed)
Any LBA that has been licensed within the current biennial is excluded from the Audit, as they do not have to provide proof of CEs. LBAs that were selected for the previous audit should be removed as well
In addition to the random audit, anyone who renewed after the December 31st deadline of the previous renewal is required to participate in the audit.
When renewal packet is sent include letter directing those being audited to submit copies of their certificates to the Board office. Prior to sending renewal, send drafts of the audit letter to the CE chair for approval before issuing them.
When audits are submitted, review and verify the certificates with enclosed CE log before forwarding them to the reviewing Board Member(s).
If any certificates are missing or do no match the CE log, notify the LBA in writing. Give them a reasonable time to correct the problem.
Do not send partial sets of certificates unless the missing ones are unavailable.
Retain originals of the certificates in the office and only forward copies to the reviewer for audit.
If the reviewer identifies a deficiency, LBA must be notified by letter. This letter should spell out the deficiency, the remedy specified by the reviewer and the deadline for complying. - 32 - State of Nevada Board of Psychological Examiners Procedure Manual
Send these letters to the CE chair for approval first.
For egregious deficiencies, the Board will initiate disciplinary investigations. Notify the LBA by certified, return receipt requested mail.
All audit correspondence, and the list of LBAs being audited should be kept in a binder until the renewal is complete.
File correspondence and certificates in the LBA’s licensing files.
Retain the audit list and results for five years.
For Licensed Assistant Behavior Analysts
At the beginning of each renewal, the Continuing Education chair or Board office staff randomly selects LaBAs for Continuing Education compliance.
If done by CE chair, staff will send a list of all eligible active license numbers, without names to the Chair.
A sample of 10% LaBAs out of the total licensees will need to be selected. (10 will be selected for every 100 LaBAs licensed)
Any LaBA that has been licensed within the current biennial is excluded from the Audit, as they do not have to provide proof of CEs. LaBAs that were selected for the previous audit should be removed as well
In addition to the random audit, anyone who renewed after the December 31st deadline of the previous renewal is required to participate in the audit.
When renewal packet is sent include letter directing those being audited to submit copies of their certificates to the Board office. Prior to sending renewal, send drafts of the audit letter to the CE chair for approval before issuing them.
When audits are submitted, review and verify the certificates with enclosed CE log before forwarding them to the reviewing Board Member(s).
If any certificates are missing or do no match the CE log, notify the LaBA in writing. Give them a reasonable time to correct the problem.
Do not send partial sets of certificates unless the missing ones are unavailable.
Retain originals of the certificates in the office and only forward copies to the reviewer for audit.
If the reviewer identifies a deficiency, LaBA must be notified by letter. This letter should spell out the deficiency, the remedy specified by the reviewer and the deadline for complying.
Send these letters to the CE chair for approval first.
For egregious deficiencies, the Board will initiate disciplinary investigations. Notify the LaBA by certified, return receipt requested mail.
All audit correspondence, and the list of LaBAs being audited should be kept in a binder until the renewal is complete.
File correspondence and certificates in the LaBA’s licensing files.
Retain the audit list and results for five years.
The following letters should always be sent under the Continuing Education chair’s name: Notices that a licensee is being audited - 33 - State of Nevada Board of Psychological Examiners Procedure Manual Notices of the result of the audit
Staff members may sign for the reviewer, add the electronic signature, or send letters for the reviewer to sign, depending on the reviewer’s preference.
If the Board member wants to sign, be sure to postdate the letters to allow for lag time. Include addressed, stamped envelopes for the Board member’s use.
ANNUAL Audit The State of Nevada Legislative Counsel Bureau requires an audit every year.
The State of Nevada’s fiscal year runs from July 1 to June 30.
The audit must be completed by CPA and sent to LCB by December 1.
The audit must be completed by a Certified Public Accountant who is certified by the state to conduct audits for state agencies.
Currently, the Board uses the service of Kohn and Company. Provide them with: . All invoices and statements. . All bank statements. . All meeting minutes. . Quick Books print-outs. . Payroll and Tax deposit records. The Auditor may request further information. This should be provided in an expedited fashion. It may be easier to set an appointment with Auditor in Board office to review inputs and other information.
STATE AUDITS The State of Nevada conducts random audits on its own. Agents may come in at any time. They have access to everything in the office, including complaint records and any personal items or records that the staff may have on hand. Be advised that informal tracking records the staff sets up for its own use may be deemed official records by the auditors. The staff will then be required to maintain them accordingly.
SUNSET REVIEW The Legislature may also request a Sunset review of all Boards and Commissions.
The Request to present at a Sunset, will be sent to the Board office, notice to the Executive Director and Board President.
****WILL UPDATE THIS AS WE COMPLETE THE PROCESS***
- 34 - State of Nevada Board of Psychological Examiners Procedure Manual MISCELLANEOUS OFFICE INFORMATION
Maintaining Board Website
The Board website is maintained by the Executive Director. With the assistance of State Web
Changes to FAQs should be made as often as information evolves.
Forms should be updated as often as needed. When posting documents to site, make sure to save the document is in PDF form.
Edits to the website will only be seen as the system updates at 8:00 a.m., 12 p.m., 3 p.m.., 5 p.m. and 6 p.m. There are times that the system will update off of these times, generally it’s because the governor has a news release.
Meeting dates must be placed on website as they are scheduled. Meeting agendas must be posted 7 days before the meeting. Minutes should be posted within 30 days after the meeting in draft form if necessary, and as soon as possible after they have been approved by the Board.
Website folder in Executive Directors desk should provide guidance when completing website changes. If you have any problems email, [email protected], they will get back to you with solutions.
Buying Supplies The Executive Director is charged with making sure the Board has all required supplies.
Order supplies on an as needed basis. Try to schedule order so it will arrive during business hours.
Office Max is an approved state vendor.
When possible, compare prices. As there are frequently significant price differences.
Xerox
The Board will sign leases with Xerox for up to 5 years. The Board may only use the person who holds the state contract. They will contact Board office when lease is coming up for review. The current Xerox, copycenter 5845 is wireless, and conducts its own copier counts. Xerox settings can be accessed through typing the copycenters IPN into the website address bar.
The Psychology Board utilizes copier codes to allow for accurate counting of copies per person.
- 35 - State of Nevada Board of Psychological Examiners Procedure Manual
WHERE THINGS ARE KEPT
B116 contains filing cabinets and one lateral file that belong to the Psychology Board.
The supply closet across from the Executive Directors office contains two vertical filing cabinets. Supply Closet is locked at the end of every day.
1. The vertical filing cabinet (#W620) found with: Top drawer: Recent State Examinations Second drawer: Recent State Examinations Third drawer: CE files Bottom drawer: CE files
2. The vertical filing cabinet (#W618) on the right contains: Top drawer: Dismissed or closed complaint files Second drawer from top: Dismissed or closed complaint files: Third drawer from top: Dismissed or closed complaint files: Bottom drawer: Dismissed or closed complaint files:
The filing room is found directly across from the patrician door.
1. The Cabinet closest to the Door (#321) Top Drawer Active psychologists Second Drawer Active psychologists Third Drawer Active psychologists Bottom Drawer Active psychologists
2. The cabinet to the left of the middle (#307) contains: Top Drawer Active psychologists Second Drawer Active psychologists Third Drawer Active psychologists Bottom Drawer Active psychologists
The cabinet to the right of the middle (#193E) contains: Top Drawer Active psychologists Second Drawer Active psychologists Third Drawer Inactive psychologists - 36 - State of Nevada Board of Psychological Examiners Procedure Manual Bottom Drawer Inactive psychologists
3. The cabinet to the far right (#114E) contains: Top Drawer Active Behavior Analyst- Licenses Second Drawer Active Behavior Analyst and Active Behavior Analyst Applicants Third Drawer
Bottom Drawer Closed or dismissed applications
Above vertical cabinets in file room: In the banker box drawers: Closed licensure files A-Z
1. The lateral cabinet within the filing room (#MM102) next to the Xerox contains:
Top drawer: All applicant files for psychologist, psychological assistant, psychological intern, senior psychologists, and temporary files waiting for application to be received.
Bottom drawer: Recent Meeting Minute folders EPPP reports Application for Non-Resident Consultants
Top of the Cabinet: Information to be filed in that cabinet.
2. The later cabinet on the wall to the right of the filing rooms door (#MM143) Top Drawer Correspondence and other information A – H Bottom Drawer Correspondence and other information I- Z
Information sent to the Retention center:
- 37 - State of Nevada Board of Psychological Examiners Procedure Manual
Disclaimer
The policies and procedures in this manual are not intended to be contractual commitments by the Board of Psychological Examiners, and Employees should not construe them as such.
The policies and procedures are intended to be guides to management and are merely descriptive of suggested procedures to be followed. The Board of Psychological Examiners reserves the right to revoke, change, or supplement guidelines at any time without notice.
No policy is intended as a guarantee of continuity of benefits or rights. No permanent employment or employment term is intended or can be implied from any statements in this manual.
- 38 - State of Nevada Board of Psychological Examiners Procedure Manual APPENDIX I
- 39 - State of Nevada Board of Psychological Examiners Procedure Manual APPENDIX II ______Has written notice of the meeting been prepared? [NRS 241.020(2), § 6.01] Does the notice include: _____ The time, place, and location of the meeting? [§ 6.02] _____ An agenda of topics for discussion or possible action; for further information, _____ A list of places where the notice was posted? [§ 6.03] _____ A statement regarding assistance and accommodations for physically handicapped people? ______Was the written notice [NRS 241.020(3)(a), § 6.03]: _____ Posted at the principal office of the public body _____ Posted at not less than three other separate, prominent places within the jurisdiction of the public body? [§ 6.03] _____ Posted on the official website of the State, https://notice.nv.gov? [§ 6.03] _____ Posted on the public body’s website if the public body maintains a website? [§ 6.03] _____ Posted no later than 9 a.m. of the third working day before the meeting? (Do not count day of meeting) [§§ 6.03, 6.05] _____ In compliance with minimum public notice, is there written documentation for the public body’s record of meeting? [NRS 241.020(4)]
______Was the written notice mailed at no charge to those who requested a copy? [§§ 6.04, 6.07] ______Was it mailed in the same manner in which the notice is required to be mailed to a member of the body? [§ 6.04] ______Was it delivered to the postal service used by the body no later than 9 a.m. of the third working day before the meeting? [§ 6.04]
______Have persons who requested notices of the meeting been informed with the first notice sent to them that their request lapses after six months? [NRS 241.020(3)(c), § 6.04]
______If a person’s character, alleged misconduct, professional competence, or physical or mental health is going to be considered at the meeting, has that person been given written notice of the time and place of the meeting?[NRS 241.033(1), § 6.09]
______Does the notice contain a list of the general topics concerning the person, inform the person that he/she may attend the closed session, bring a representative, present evidence, provide testimony, and present witnesses? [NRS §241.033(4)]
______Does the notice inform the person that the public body may take administrative action against the person? If so, then the requirements of NRS 241.034 have been met. [NRS §241.033(2)(b)]
______Was the notice personally delivered to the person at least five working days before the meeting or sent by certified mail to the last known address of that person at least 21 working days before the meeting?
______Did the public body receive proof of service of the notice before holding the meeting?
- 40 - State of Nevada Board of Psychological Examiners Procedure Manual Psychologist Application Timeline
•Submit Application 1 day
•Email Invite to Portal •(Board vote to approve to take exam contingent on file completion or approve for license continget on passing exams) ? •Registrants: Mailed supervisor practice plan and request for work agreements
•Applicant Completes Application through the Portal- Primary Source Verification by ASPPB 1 day
•Approved by office/invited to take the Exam •Approved to take EPPP/National Exam with transcripts or payment of PA Registration Fee 7 days
•Applicant studies/prepares -- Some applicants choose not to take the exam at the first opportunity <45 day or ?
•Take exam (Pass) 7 days
•Notify Pass or Fail •(FAIL --- wait 30 days to retake) 7 days
•If Pass, License # assigned/letter mailed Complete
? – Indicates that the amount of time to the next step in the licensure process is dependent on the applicant’s timeliness
Psychology Complaint/Discipline Investigation Process
•Any member of the public may complete the paperwork to file complaint with the Board. •Complaints should be mailed to the Board office.
•Upon receipt of the complaint, as long as all paperwork is completed properly Psycholoigst and Complainant are notified of the open complaint. •Psychologist is given 30 days to respond to the complaint
•Upon receipt of psychologist response, complaint is assigned to investigator for review. •Complainant is notified by mail of receipt of psychologists response and that the complaint has been assigned for review.
•Complaint is presented anymously to the Board by Investigator at a fully noticed meeting •Investigator provides a recommendation to the Board, and answers clarifying questions and concerns. •Board votes to dismiss or to forward to Attorney General's office.
•If dismissed, Deputy Attorney General will notify both parties in writing. •If forwarded for further review, Investigator, Board staff and DAG will review and discuss the concerns. To see if they rise to the level of discipline.
•If both agree to move forward, [and complaint is not agregious] DAG will work with psychologist to come to an agreement to present to Board. •If an agreement can not be reached, and investigator feels that the complaint rises to action, a hearing will be scheduled.
•Name of psychologist is only made public, once the DAG files a notice of hearing/agreement. •Hearing/Presentation of settlement should be made at the next scheudled Board meeting.
Psychology Complaint/Discipline Investigation Process
•Settlement agreement is presented to the Board. •If agreed by psychologist, may be presented to Board prior to Board meeting.
•Settlement Agreements must be accepted by the Board at a fully noticed Board meeting. •Agreements may be altered by Board, prior to acceptance.
•Notice of hearing will list the facts of the case as deteremined by the DAG and Board investigator.
•If Board goes to Hearing regarding a complaint: •A quorum of available members must be in attendance. •DAG will prosecute and another attorney at the Attorney General office will represent the Board. •In the past hearing officers have not been utilized.
•Both the Board/Prosecuter and the Complainant will present the case and response to the Board. •Board will respond to each fact as listed in the notice of hearing.
•Board can find no facts proven, and psychologist will have no charges. •If Board finds that the facts have been proven they may enforce appropriate action on the license of psychologist. •May look to DAG, Board staff and investigator for guidance.
•Board reports to National Association, State and National Practicioner Database as needed at the completion of each case.
Nevada Board of Psychological Examiners Report to the Legislative Committee On Health Care Per AB457, Section 35 Cost and Fee Analysis The Board developed a 2-year budget to align with our biennial licensing schedule. The Board monitors actual versus projected revenue and expenses at our monthly meetings. The Board operates on revenue derived primarily from application, registration, examination, and licensing fees for Psychologists, Behavior Analysts, Behavior Analyst Assistants, Psychological Assistants, and Psychology Interns o Following the passage of SB162 in the 79th legislative session, we will begin to charge a fee for the new registration of Psychological Trainees. o Licensing fees for Psychologists have not changed in over 20 years. 2019 will bring reduction in income ($54,000) as the result of the Behavior Analysts (BA) removal from our mandate to the Division of Aging and Disability o Revenue may balance with increased registration costs from psychological trainees, reduced administrative costs of overseeing BAs and implementing cost-saving measures (e.g. on-line applications, registrations and license renewal and becoming paperless). The Board has been and continues to be financially stable. o Our income covers all essential expenses: Payroll, Professional Services, Legal Expenses, Travel for training in-state and at national conferences s (i.e. The Association of State and Provincial Psychology Boards and The Council on Licensure, Enforcement and Regulation), Office Rent and Operations, Exam Development and Administration. o We enter each 2-year budget cycle with reservesi and maintain “rainy day” savings in 3 CDs. Recognition of Licenses from Outside Jurisdictions Since January 2014, the Board has recognized 80 licensees from jurisdictions outside of Nevada, each of whom was eligible for immediate and full temporary licensure and granted 1 year to complete the final requirement of passing the state law and ethics examination. (See also Efforts to Comply with AB457, Subcommittee activities)
Efforts to Comply with AB457 We are in compliance with the following requirements of AB457: Board member orientation within 60 days Annual performance reviews of Board staff Annual report regarding complaint process Clear standards concerning locations of supervised experience and presence of supervisors required for licensure (NAC 641.156)
We are actively working to fully comply with AB457 as follows: Sub-Committee: The Board established a sub-committee charged with evaluating all states (and jurisdictions) to determine the extent to which their licensing requirements are corresponding/equivalent to those in Nevada. The committee developed 3 lists: 1. States with fully-equivalent licensing requirements (Per NAC 641). Individuals applying with a license from these states will be granted a license by endorsement. 2. States with substantially equivalent licensing requirements but for minor differences in required supervised, direct-service training hours. Individuals applying with a license from these states and 5 years of licensure will be granted a license by endorsement. Without 5 years of licensure, the application requires additional Board review. 3. States with substantially non-equivalent licensing requirements. Individuals applying from these states must complete a full application with the Board and undergo an individualized assessment of their training and credentials. Nevada Board of Psychological Examiners Report to the Legislative Committee On Health Care Per AB457, Section 35
Meeting with employees of DHHS, and the mental health commission to receive clarification of the expectations of this Act. As well, our Board Executive Director works closely with representatives of the other mental and behavioral boards to share and receive information. Our Executive Director is actively working with our current database developers to build out the online application and renewal feature. We are on track to have our next renewal cycle be entirely online by October 1, 2018. The Board held a full-day strategic planning retreat on January 28, 2018 and further evaluated the requirements of AB457. We developed the following action items: . Developing compensation policies for Board staff: Board AG will gather policies from Cosmetology and Nursing Boards . Obtain technical assistance and space from DHHS to hold board meetings via tele-conferencing. . Improving communication regarding qualifications for issuance or renewal of a license. In addition to our website and regular mailings (e.g. newsletters and bi-annual renewal instructions,) we will sponsor information tables at Nevada Psychological Association (NPA) events and develop FAQ videos online; NPA will send a liaison to Board Meetings.
Revision of Board Regulations and Looking Ahead to the 80th Session After each legislative session, the Board evaluates the need for regulation changes.
One challenge to efficiently making necessary regulation changes (e.g. for SB162) this fall, was the absence of codified regulation changes that had been approved prior to the 78th legislative session. o The Board finally received a codified version for review and edits on January 5, 2018. The Board has begun the process to make the appropriate changes to mirror the changes made in the 79th legislative session and looks forward to changes that are needed to assist the profession as a whole. Our highest priority in regulation changes at this time are providing for SB162’s addition of Psychological Trainees as registrants and providers of services eligible for Medicaid reimbursement. We are also finalizing the language regarding substantially equivalent qualifications per SB69. These and other NAC changes were sent to LCB on January 24 and February 28. We are awaiting a response and assignment of R-Numbers. Regarding recommendations for the 80th session of the Nevada legislature, o As noted under Cost and Fee Analysis, the Board’s licensing fees have not increased since the 1990s. o The Board respectfully requests that a 7th member be placed back on the Board. o With the removal of the Behavior Analyst licensees, our BA member was removed, leaving our Board at 6 members creating logistical problems associated with an even number of board members (e.g. tie votes that result in confusion regarding choices or best decisions). o We believe that a 7th member should be designated to be a Psychologist who has previous years of experience as a core or full-time faculty at an accredited program or internship who understands national standards of education and training and who could lead the Board in maintaining clear equivalency standards and staying up to date with the profession’s expectations for competency. Indeed, the profession’s ability to self-regulate and protect the public is stronger when the education/training and regulatory worlds work in tandem. Having a designated seat on the Board for an educator would ensure this cooperation and partnership.
i According to the Biannual Status Report on Audits by Rocky Cooper, Legislative Auditor, Dated January 16, 2018, we have 5.3 months of operating expenses in reserves. ASPPB Psychology Licensure Universal System (PLUS) ®
As of July 2011, the PLUS system is being implemented in participating jurisdictions. If you are applying for licensure in one of those jurisdictions, you will need to contact that jurisdiction first before signing up with ASPPB for any service.
The Psychology Licensure Universal System® or "PLUS" is an online system designed to allow individuals to apply for licensure, certification, or registration in any state, province, or territory in the United States or Canada currently participating in the PLUS program. The PLUS also enables concurrent application for the ASPPB Certificate of Professional Qualification in Psychology (CPQ)® and the ASPPB Interjurisdictional Practice Certificate (IPC)®. All information collected as part of your application is deposited and saved in the ASPPB Credentials Bank®: a Credentials Verification & Storage Program (The Bank) where it can be accessed by you or forwarded to any other licensing board, organization, entity, or individual, upon request at any time in the future (transfer fees may apply).
In addition to forwarding your application to the requested licensing board or college, some forms and information will be forwarded to institutions, organizations and/or individuals where you completed your education, training, and experience, for verification. All information provided is also subject to primary source verification by ASPPB.
When you submit a PLUS application for licensure to a specific jurisdiction, all of the information that you provide is forwarded to that jurisdiction by ASPPB, where the licensing board/college will determine your eligibility for licensure. ASPPB does not determine your eligibility for licensure.
PSY|PRO ASPPB's Online Application Management System
ASPPB has launched PSY|PRO, our online application management system. In the past, you may have accessed the PLUS Portal and one of the things we do here at ASPPB is evaluate our programs and services, making changes based on user feedback.
Many of our users are applicants who are using the system to apply through the Psychology Licensure Universal System (PLUS), request EPPP Score Transfers or apply for the Interjurisdictional Practice Certificate (IPC) and Certificate of Professional Qualification in Psychology (CPQ). We are always looking for feedback and they delivered. So, we made some changes in PSY|PRO that we think are pretty awesome and enhance the applicant’s experience.
Workforce Analysis Survey The Association of State and Provincial Psychology Boards (ASPPB) is surveying licensed psychologists in order to gain a comprehensive view of the current psychology workforce. The accuracy of the data provided by licensed practitioners will enable us to provide timely and relevant information to licensees, educators and policy makers on the current status of the profession and assist in forecasting future needs. In order to produce meaningful analysis several of the questions require a response prior to submitting the survey. Survey responses will be maintained in a confidential manner and will be analyzed and presented only in aggregate form. Your name and contact information will not be given or sold to third party vendors. This data is collected for workforce analysis only.
ASPPB Interjurisdictional Practice Certificate (IPC)® The IPC grants temporary authority to practice based on notification to the licensing board of intention to practice temporarily, and verification of one’s qualifications for such practice by ASPPB. The IPC allows psychologists to provide temporary psychological services in jurisdictions that accept the IPC for up to 30 work days (a day being defined as any part of a day in which psychological work is performed) per year without obtaining full licensure in that jurisdiction with proper notification.
Certificate of Professional Qualification in Psychology (CPQ) ®
The purpose of the CPQ is to document that the individual holding the certificate has met specific requirements in licensure, education, examination and training and has never had disciplinary actions taken against his or her license. Psychology licensing boards that accept the CPQ have agreed to accept the CPQ holder's educational preparation, supervised experience and examination performance for licensure. The CPQ does not constitute a license to practice.
Useful Information Regarding Using the CPQ
A jurisdiction may require a CPQ holder to pass local requirements such as jurisprudence exam (e.g. local mental health law), training on abuse reporting or a personal interview. A few jurisdictions limit licensure to psychologists trained as health service providers in psychology. In these jurisdictions, a non-health service provider psychologist could obtain the CPQ and yet not be eligible for licensure in some jurisdictions.
Benefits
Expedites licensure application process ® Establishes an ASPPB Credentials Bank record Free EPPP Score Transfer service Promotes greater uniformity for credentialing standards Access to informative emails via the CPQ listserv
ASPPB Acronym List
-A- -C-
AASPB American Association of State CATF Competency Assessment Task Force Psychology Boards (former name of (ASPPB) ASPPB) CAPP Committee for the Advancement of ABPP American Board of Professional Professional Practice (APA) Psychology www.abpp.org http://www.apa.org/practice/leadership/c app/index.aspx ACCA Advisory Committee on Colleague Assistance (APA) CCHPTP Council of Clinical Health Psychology http://www.apa.org/practice/leadership/c Training Programs olleague-assistance.aspx http://community.wvu.edu/~ktl000/CCHP TP/index.htm ACCTA Association of Counseling Center Training Agencies http://www.accta.net/ CCOPP Council of Credentialing Organizations in Professional Psychology ACPRO Association of Canadian Psychology http://www.apa.org/ed/graduate/specializ Regulatory Organizations e/ccopp.aspx http://www.acpro-aocrp.ca/ CCPPP Canadian Council of Professional APA American Psychological Association Psychology Programs www.apa.org http://www.ccppp.ca/
APA Council APA Council of Representatives CCPTP Council of Counseling Psychology http://www.apa.org/about/governance/co Training Programs uncil/index.aspx http://www.ccptp.org/
APAGS American Psychological Association of CCTC Council of Chairs of Training Councils Graduate Students (APA) http://psychtrainingcouncils.org/ www.apa.org/apags/ CDSPP Council of Directors of School Psychology Programs APPIC Association of Psychology Postdoctoral https://sites.google.com/site/cdspphome/ and Internship Centers www.appic.org CEC Committee on Exam Coordination ASPPB Association of State and Provincial (ASPPB) Psychology Boards www.asppb.net CECP APA Committee on Early Career Psychologists http://www.apa.org/careers/early- -B- career/committee/index.aspx
BARC Board Administrators/Registrars CESPPA Council of Executives of State, Committee (ASPPB) Provincial (and Territorial) Psychological Associations BEA APA Board of Educational Affairs http://www.apa.org/ed/governance/bea/i CLEAR Council on Licensure, Enforcement and ndex.aspx Regulation http://www.clearhq.org/
BPA APA Board of Professional Affairs CoA APA Commission on Accreditation http://www.apa.org/practice/leadership/b http://www.apa.org/ed/accreditation/ pa/index.aspx CODI ASPPB Committee on Disciplinary Issues (ASPPB)
COPPPP Council of Postdoctoral Programs in Professional Psychology ASPPB Acronym List Page 2
CoS Council of Specialties in Professional -H- Psychology http://cospp.org/ HIPAA Health Insurance Portability and CPA Canadian Psychological Association Accountability Act http://www.cpa.ca/
CPQ Certificate of Professional Qualification -I- in Psychology IAAP International Association of Applied CRHSPP Canadian Register of Health Service Psychology http://www.iaapsy.org/ Providers in Psychology http://www.crhspp.ca/ ICE Institute for Credentialing Excellence (formerly NOCA) CRSPPP APA Commission for the Recognition of http://www.credentialingexcellence.org/ Specialties and Proficiencies in Professional Psychology IDC Item Development Committee http://www.apa.org/ed/graduate/specializ e/crsppp.aspx I/O Industrial Organizational (Psychology)
CUDCP Council of University Directors of Clinical IPC Interjurisdictional Practice Certificate Psychology http://cudcp.us/
-J- -D- JDAC Joint Designation Appeals Committee Division 13 APA Society of Consulting Psychology (ASPPB/NR) http://www.apadivisions.org/division- 13/index.aspx JDC Joint Designation Committee (ASPPB/NR)
-E- -M-
EFPA European Federation of Psychologists MARC Model Act and Regulations Committee Associations http://www.efpa.eu/ (ASPPB)
ELC APA Education Leadership Conference MOB Mobility Committee (ASPPB) http://www.apa.org/ed/governance/elc/in dex.aspx MOCAL Task Force on Maintenance of Competence and Licensure (ASPPB) EPPP Examination for Professional Practice in Psychology MYM Midyear Meeting
ExC Examination Committee (ASPPB)
-N-
-F- NCSPP National Council of Schools of Professional Psychology FAC Finance & Audit Committee (ASPPB) http://www.ncspp.info/
FARB Federation of Associations of Regulatory NOCA Former name of Institute for Boards http://www.farb.org/ Credentialing Excellence (ICE)
ASPPB Acronym List Page 3
NOMS Nominations Committee (ASPPB)
NR National Register of Health Service Providers in Psychology http://www.nationalregister.org/
-P-
P&P Policies & Procedures
PARRP Practice Analysis Research Review Panel Task Force
PEPPP Practice Examination for Professional Practice in Psychology (at Prometric testing centers)
PEPPPO Practice Examination for Professional Practice in Psychology Online (online)
PES Professional Examination Service http://www.proexam.org/
PLUS Psychology Licensure Universal System
-S-
SIOP Society for Industrial and Organizational Psychology – APA Division 14 http://www.siop.org/ http://www.apa.org/about/division/div14. aspx
SLC APA State Leadership Conference http://www.apapracticecentral.org/advoc acy/state/slc.aspx