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Flex Manual What Is Flex?

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Flex Manual What Is Flex? The AYA-FSA/FLEX 2011-2012 Program Manual TABLE OF CONTENTS What is FLEX? . .3 Introduction to AYA/FLEX Program . .6 FLEX LC Responsibilities . .7 FLEX Travel . .8 FLEX Pre-Departure Orientation . .insert FLEX Host Family Orientations . .9 FLEX Student Orientations . .12 FLEX Finances . .14 2 1.) Host Family Incidentals Allowance Expense Form . .15 2.) Incidentals Allowance Wish List . .17 3.) Enhancement Activity Forms . .19 Student Insurance & Immunizations . .21 On-Program Support . .25 Mid-Year Evaluations . .25 Mid-Year Evaluation Form . .27 Volunteerism/Community Service . .29 Student Service Record . .31 Enhancement Activities . .33 Exposure to Cultural Diversity Training . .35 Year End . .36 1.) Re-entry Session . .36 Moving On Exercise . .41 Showing Gratitude and Saying Goodbye . .43 2.) Student Survey . .45 3.) Host Family Survey . .49 Alumni Activities . .51 AYA/FLEX Online . .54 AYA/FLEX Information Chart . .56 FLEX MANUAL WHAT IS FLEX? The Future Leaders Exchange (FLEX) was established in 1992 as the centerpiece of the NIS Secondary School Initiative, funded under the FREEDOM Support Act For additional information, contact: through a transfer of funds from the Department of Anna Mussman State and USAID. Its goal is to provide an opportunity [email protected] for high school students from Eurasia* to experience life in a democratic society in order to promote demo- Linda Beach cratic values and institutions in Eurasia. Since 1993, [email protected] more than 11,000 students from 12 Eurasian countries U.S. Department of State have participated and returned to their homes to pur- Future Leaders Exchange (FLEX) program sue higher education and move into the job market. 301 4th Street, SW Applicants are tested and screened in an elaborate Washington, D.C. 20547 open, merit-based competition, for which it is neces- Tel: (202) 203-7527 • Fax: (202) 203-7529 sary to maintain an infrastructure(offices and personnel http://exchanges.state.gov/education/citizens/students in key locations throughout Eurasia. All finalists partic- ipate in a pre-departure orientation in their home 3 countries four to six weeks before they depart for the United States. ties. There is an active alumni association based at A small percentage of the students arrive in the United each program hub and the Department of State States in July to participate in a four-week intensive receives monthly reports of their activities. English language enhancement and cultural orienta- For the past few years, the administrator of this grant tion program. This makes it possible to include stu- has coordinated an essay contest to select participants dents from remote areas where they may not have had in a week-long Washington, D.C. Civic Education the same opportunities to learn English as their coun- Workshop held in the spring. In recent years, FLEX stu- terparts from urban areas. It also allows for the inclu- dents have been invited to meet with a number of high sion of a small number of participants with disabilities. U.S. government officials, including former First Lady All other students arrive in August. FLEX participants Hillary Rodham Clinton and Deputy Secretary of State are placed in host communities by a network of non- Richard Armitage. governmental organizations (NGOs) that cooperate For additional information, including alumni program- with the Department of State under grants awarded ming, see the Youth Program Division web page at: specifically for that purpose. Students live with volun- http://exchanges.state.gov/education/citizens/stu- teer, unpaid host families, attend high school tuition- dents/flex.htm. free, and engage in local, cultural enhancement activi- ties, frequently with a civic education or community *The term Eurasia is used here to mean the 12 New Independent service focus that is in keeping with the democracy- States (NIS) of the former Soviet Union. NIS was a State building goals of the program. Department term coined in the early 1990s to refer to all of the countries that once made up the Soviet Union. It has become an The American Councils for International Education: anachronism since after 10 years, the “states” are not so new any- ACTR/ACCELS maintains a network of 20 FLEX “hub” more; nor does it make sense to continue referring to a former offices throughout Eurasia and handles all of the activ- political entity. ities involving recruitment and screening, selection of finalists, communication with finalists and their docu- Goals mentation, pre-departure orientation, participant trav- 1. FLEX students will acquire an understanding of el, and maintenance of information management and important elements of a civil society. This will data processing systems. American Councils serves as include concepts such as volunteerism, the idea a liaison with the students’ families and home/school that American citizens can and do act on their own authorities while they are in the United States. The to deal with societal problems, and an awareness organization also tracks and coordinates alumni activi- of and respect for the rule of law. What is Flex? provided by: U.S. Department of State • Bureau of Educational and Cultural Affairs • Youth Programs Division FLEX MANUAL WHAT IS FLEX? 2. FLEX students will show a willingness and a com- on the program staff by parents, local ministries, or mitment to serve as agents for change in their others to include candidates who might not be quali- countries after they return home. fied. 3. FLEX students will develop an appreciation for American culture. Round 3: Applications and Interviews Students with the best assessments pass to the next 4. FLEX students will interact with Americans and level of the competition. They are asked to submit com- generate enduring ties. plete applications and are interviewed. Less than 15% 5. FLEX students will teach Americans about the cul- of the original applicant pool is invited to complete tures of their home countries and teach citizens of applications. One U.S. and one Eurasian employee their home countries about the United States. return to the test site to conduct 20-minute interviews with students who have been invited to complete appli- STEPS IN THE RECRUITMENT cations. Interviews take place in both English and the AND SELECTION PROCESS student’s native language to enable interviewers to assess English language skills as well as to give stu- 4 Round 1: Pre-Test dents the best opportunity to present themselves. Students meeting the age and grade criteria are invited In addition to the one-on-one interview, all applicants to take a 16-question, multiple-choice English test. participate in group interviews (referred to as “games”). The major purpose of the pre-test is to eliminate stu- These are conducted in Russian or the local language dents with only a very limited knowledge of English. and led by Eurasian staff members while U.S. staff There are ten versions of the pre-test to discourage observes. Four to seven students take part in each cheating. “game.” These provide an opportunity to observe the students in a less formal setting and to see how they Round 2: Pre-TOEFL/SLEP and Essay Test interact with their peers. On the day of the interview, Eligible students deciding to continue with the appli- staff explains the application form in detail so students cation process are invited to take the Pre-TOEFL (Test will understand how to complete it. Students have two of English as a Foreign Language) or the Secondary weeks to complete the application and return it to an Level English Proficiency (SLEP) test. Students are also American Councils office. Applications are checked in asked to write three in-class essays (in English) in the field offices for completeness and forwarded to the response to specific questions. Questions are designed Moscow data hub. In Moscow, computer data files are to elicit factors that indicate the student’s maturity and updated for each student, and the original Pre-TOEFL suitability for international exchange. Essay questions or SLEP answer sheet and essay questions are attached focus on actual situations that students may confront, to the application form. The complete application and rather than abstract situations that may be more diffi- computer data files are then forwarded to the American cult to address. There are five sets of essay questions so Councils headquarters office in Washington, D.C. for students cannot share essay questions with their further processing and selection. friends who may take the test at another test site in the future or at another session. All testing is proctored by Round 4: Selection program staff and alumni. American Councils organizes and trains approximately After all tests and essays are completed, they are sent 100 volunteer evaluators who meet daily for about to the Moscow data hub to be assessed and graded. three months to carefully review the applications and First the Round 2 English tests are graded, and then the attached data. Names of all finalists are randomly dis- essays of students with adequate language proficiency tributed to placement organizations by mainframe are evaluated. Field screening committees at the data computer. hub are specially trained to assess essays on the basis of ten factors considered critical for exchange experi- ence success. Processing information and conducting the preliminary evaluation in a centralized location, rather than in the field, is important for the integrity of the competition and relieves the pressure often placed FLEX MANUAL WHAT
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