Little Italy BIA Board of Management

Notice of Meeting & Agenda

Location: CHIN Radio Boardroom Date: Tuesday, May 7, 2019 Time: 5:30PM

AGENDA

1. Call to Order • Attendance roll call • Confirm Quorum (5) is present • Declaration of conflict of interest • Identify Guests and Non-Board individuals

2. Approve Agenda – Motion

3. Review and Approval of Previous Meeting Minutes – Motion

4. Review and Approval of Treasurer’s Report – Motion

5. 2018 Financial Audit Report – Rafiq Dosani • Presentation and discussion • Motion to accept 2018 Financial Audit Report

6. Update from Subcommittees

• Sponsorship • No Title Sponsor

• Events – Lenny P • Taste of Little Italy • Programming: • Board to review proposals submitted by potential programmers

• Summer Music Series • Subcommittee suggests: • June 22 – September 14 (13 weekends, 2 days/weekend) i. 3 performance locations per day, 3 bands per day, 45 minute sets, approx. 4 hours

• Marketing – Anita • Update on TOLI Marketing • Update on Pedestrian PoleBanners

• Strategic Planning & Streetscape – Gordon • Flower baskets for all pedestrian poles have been ordered • Flowers for Johnny Lombardi Piazza have been ordered • Subcommittee meeting to be scheduled

7. New Business

8. Announcements

9. Adjournment Upcoming Meeting Dates: • Tuesday, June 11 • Tuesday, July 9 • Tuesday, August 13 • Tuesday, September 10 • Tuesday, October 8 • Tuesday, November 12 • Tuesday, December 10

Little Italy BIA Board of Management Minutes

Location: CHIN Radio Boardroom Date: Tuesday, May 7, 2019 Time: 5:30PM

Present: 1. Lenny Lombardi, Chair 2. Maria Galipo, Treasurer 3. Sam Santino, Director 4. Louis Hui, Director 5. Edgar Aguiar, Director 6. Gordon Pridham, Director 7. Anita Mancuso, Director 8. Jeff Peters, Director

Guests: 1. Aviva Cooper Smith, Councillor Layton’s office

Regrets: 1. Connie Mastrangelo, Secretary 2. Lenny Pasqualino, Vice-Chair 3. Norman Pires, Director 4. Maya Mkdsi, Director

1. Call to Order • The meeting was called to order at 5:40 p.m. Chaired by Lenny. L with quorum. • Lenny L declares a conflict of interest with respect to the Taste of Little Italy + Chin Picnic • Lenny L reminded the directors mutual respect in meetings

2. Approve Agenda – Motion • Motion to Accept Agenda – Passed • Motioned by Anita • Seconded by Sam

3. Review and Approval of Previous Meeting Minutes – Motion • Motion to Accept Previous Meeting Minutes – Passed • Motioned by Sam • Seconded by Jeff

4. Review and Approval of Treasurer’s Report • Deferred to June meeting

5. 2018 Financial Audit Report – Rafiq Dosani • Presentation and discussion • Motion to accept 2018 Financial Audit Report • Deferred to June meeting

6. Update from Subcommittees

• Sponsorship • No Title Sponsor • Sam communicating with Michael at Hypitch to hire a sponsorship person for 2020

• Events – Lenny P • Taste of Little Italy • Programming: • Board reviewed proposals submitted by potential programmers • Motion to hire St. Royal for the Taste of Little Italy - Passed i. Motioned by Sam ii. Seconded by Maria iii. ACTION ITEM: Meghan to schedule meeting with St. royal for this week • Lenny L announced to the board due to his conflict, he will refrain from voting on issues relating to programming i. Jeff suggested we send a letter to our members inviting them to sponsor an act on the stage, with approval from the Board. St. Royal will execute this. ii. ACTION ITEM: Jeff to call Clinton school choir to perform on main stage

• Summer Music Series • Subcommittee suggests the following: • June 22 – September 14 (13 weekends, 2 days/weekend) i. 3 performance locations per day, 3 bands (solo, duo and trios) per day, 45 minute sets, approx. 4 hours

• Marketing – Anita • Update on TOLI Marketing • Anita updated the board on creative and that all advertising deadlines are being met • Update on Pedestrian Pole Banners i. Banners to be installed on every pole – waiting for quote from Ready Set Print regarding hardware • ACTION ITEM: Jeff to send info regarding welcome tent with logo as potential option for welcome pathway

• Marketing will launch a social media contest around TOLI • Photo station at College and Grace during TOLI • Last page of the CHIN magazine ad is reserved for summer music series

7. New Business • Maria invited board to 60th Anniversary at Sicilian • CHIN Radio/Johnny Lombardi is being honoured by national congress of Italian Canadians with a bronzed plaque at Johnny Lombardi Piazza commemorating the creation of multicultural broadcasting in Ontario.

8. Adjournment

• The meeting was adjourned at 6:55 p.m.