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Lebanon City Council Meeting Agenda – 2/13/2019 Page 1 of 2 REVISED LEBANON CITY COUNCIL AGENDA 2/12/2019 February 13, 2019 (6:00 p.m.) Santiam Travel Station 750 3rd Street, Lebanon, Oregon Mayor Paul Aziz Council President Jason Bolen Councilor Robert Furlow Councilor Rebecca Grizzle Councilor Wayne Rieskamp Councilor Karin Stauder Councilor Michelle Steinhebel MISSION STATEMENT The City of Lebanon is dedicated to providing exceptional services and opportunities that enhance the quality of life for present and future members of the community. CALL TO ORDER / FLAG SALUTE ROLL CALL APPROVAL OF COUNCIL MINUTES: January 9, 2019 Regular Session Minutes CONSENT CALENDAR: The following item(s) are considered routine and will be enacted by one motion. There will not be a separate discussion of these items unless a Councilor so requests. In this case, the item(s) will be removed from the Consent Calendar and considered separately. [Consent Calendar to be approved as amended] AGENDA: Lebanon City Council Agenda – February 13, 2019 2019 Utilities Presentation is rescheduled for March 13 Executive Session is postponed until Noon, February 27 BOARD MINUTES: Library Advisory Committee – November 13, 2018 Trees & Trails Advisory Committee – October 17, 2018 EASEMENT: Public Access and Utility Easement – corner of Gilbert Street & River Road LIQUOR LICENSE: Lebanon Elks Lodge, 41 W. Maple Street, New Outlet (Full On-Premises) J & C BBQ and Catering, 940 S. Main Street, New Outlet (Full On-Premises) PRIYANURA, Inc., 590 Tangent Street, 7th Street Mart #1, (Change of Owner) PROCLAMATION / PRESENTATION / RECOGNITION: Presentation – Jail Risk Management Assessment Report, presented by Kirk Sanfilippo, CIS Presentation – Chamber of Commerce Annual Tourism/Transient Room Tax Report, presented by Director Shelly Garrett Presentation – Proposal for a Children’s Meeting Room Addition to the Library, presented by Library Director Kendra Antila Lebanon City Council Meeting Agenda – 2/13/2019 Page 1 of 2 PUBLIC COMMENTS: The Council welcomes all respectful comments regarding the City’s business. Citizens may address the Council by approaching the microphone, signing in, and stating their name and address for the record. Each citizen is provided up to 5 minutes to provide comments to the Council. The Council may take an additional two minutes to respond. The City Clerk will accept and distribute written comments at a speaker’s request. REGULAR SESSION: 1) Request to Waive Penalties for Unpaid Water Account Presented by: Matt Apken, Finance Director Approval/Denial by MOTION 2) Staff Analysis on Guitars Under the Stars’ Request from January 9, 2019 Presented by: Gary Marks, City Manager DISCUSSION 3) Endorsing Linn County’s Natural Hazards Mitigation Plan Presented by: Walt Wendolowski, Community Development Director Approval/Denial by RESOLUTION NO. 2019-1 4) City Manager's Report Presented by: Gary Marks, City Manager DISCUSSION ITEMS FROM COUNCIL City Council Jail Tour immediately following the meeting – Mayor Aziz PUBLIC COMMENTS: An opportunity for citizens to comment on items of city business. ITEMS FROM PRESS: An opportunity for the Press to ask questions pertaining to city business. NEXT SCHEDULED COUNCIL MEETING(S) February 27, 2019 (Noon) – Executive Session March 13, 2019 (6 p.m.) Regular Session March 27, 2019 (Noon) Elected Official Training Work Session ADJOURNMENT Note: All Council members meet at the Justice Center for the required Annual Jail Tour Lebanon City Council Meeting Agenda – 2/13/2019 Page 2 of 2 Approval of Minutes LEBANON CITY COUNCIL MINUTES – DRAFT January 9, 2019 Council Present: Mayor Paul Aziz, Councilors Jason Bolen, Bob Elliott, Robert Furlow, Rebecca Grizzle, Wayne Rieskamp, Karin Stauder and Michelle Steinhebel Staff Present: City Attorney Tré Kennedy, City Clerk Linda Kaser, Police Chief Frank Stevenson, Finance Director Matt Apken and Community Development Director Walt Wendolowski CALL TO ORDER: Mayor Aziz called the Regular Session of the Lebanon City Council to order at 6:00 p.m. in the Santiam Travel Station Board Room and led in the Pledge of Allegiance. ROLL CALL: Roll call was taken with all Councilors present. OATH OF OFFICE (Newly Elected Officials): Mayor Aziz, Councilors Stauder (Ward 2), Steinhebel (Ward 3) & Rieskamp (Ward 1) were sworn into office by City Clerk Kaser. ELECT COUNCIL PRESIDENT: Councilor Grizzle moved, Councilor Rieskamp seconded, to nominate Jason Bolen as Council President. The motion passed unanimously. APPROVAL OF COUNCIL MINUTES: Councilor Grizzle moved, Councilor Bolen seconded, to approve the December 12, 2018 Regular Session Minutes as presented. The motion passed unanimously. CONSENT CALENDAR: Councilor Grizzle moved, Councilor Bolen seconded, to approve the Consent Calendar as presented. The motion passed unanimously. AGENDA: Lebanon City Council Agenda – January 9, 2019 APPOINTMENT: COG-CWACT – Wayne Rieskamp (Primary) & Ron Whitlatch (Alternate) LIQUOR LICENSE: Thabet Management, Inc., 300 N. Santiam Hwy. – New Outlet (Off-Premises) PROCLAMATION / PRESENTATION / RECOGNITION: PROCLAMATION: Mayor Aziz declared February 1 through March 2 as Lebanon 5210 Healthy Community Challenge. PRESENTATIONS: Boys & Girls Club Update, Including their 21st Century Learning Centers Executive Director Kris Latimer, 33886 Tennessee Road, showed a PowerPoint presentation [found in Archives] and spoke about their vision of helping children realize their full potential through their many programs at their 5th Street location, old Jaycee building on 5th Street, Pioneer School, 2nd Street Teen Center, the VAULT on Kees Street, and their 21st Century Community Learning Centers. Ms. Latimer confirmed for Councilor Bolen that home-schooled kids are also welcome in the 21st Century Community Learning Centers. DRAFT Lebanon City Council Meeting Minutes – 1/9/19 Page 1 of 5 Councilor Stauder thanked Ms. Latimer and her staff for all they do for the community. Lebanon Downtown Association (LDA) Update Yvette Meyer, newly elected LDA president, introduced Cassie Cruze, the new Main Street Manager. Through a PowerPoint presentation [found in Archives], she shared their goals, accomplishments and needs for the upcoming year. She also spoke about the Main Street Oregon program and all of the public events they put on. She listed potential funding sources to sustain their Main Street Manager part-time position to maintain their Transforming Level standing. They feel that it is critical that the Council and City support the Main Street effort by annually allocating $25,000 from the City budget. Councilor Grizzle stated that this seems like an appropriate conversation with the Budget Committee. Dala Johnson said that this was a way to get their foot in the door because the Budget Committee will not meet for a few months. City Manager Marks reminded Council that LDA was given a one-time payment of $8,000 last year. In response to Mayor Aziz’s suggestion that this be brought back to Council, Marks stated that he can provide a statewide report on how other downtown association manager positions are funded. Mayor Aziz commented that cities contribute a surprising amount of money to their downtown associations. Ms. Johnson shared that most cities at the Transforming Level partner with their city and are given about $50,000. Councilor Grizzle congratulated them on what they accomplished. She added that this should be discussed further because she needs to be able to justify not funding other positions. Responding to Councilor Rieskamp’s question, Ms. Johnson stated that merchants do not currently pay a fee to LDA. They would not feel as though they are receiving enough in return, but it could happen in the future with a good manager and more incentives. Councilor Bolen stated that the need is there and the Council has been very supportive of what the LDA has accomplished and where they are going, but he is not comfortable working outside the budget process as this needs to be an equitable process. He agrees with Councilor Grizzle that this should come before the Budget Committee (and not as a Council agenda item) as a well-defined proposal with a sustainable financial process laid out. He is a little hesitant because LDA has a new director and board and are asking for more than three times the contribution. He clarified that he would not mind having a discussion and seeing the statewide report from Marks. PUBLIC COMMENTS Jason Cripe, 836 Kirk Avenue, Brownsville, provided information about the Guitars Under the Stars event and requested that the City consider 1) endorsing their request to the Chamber of Commerce for an additional $5,000 of tourism funding, 2) allowing them to place signage on City property, and 3) granting them a reduced rate for the Cheadle Park rental for their 2019 event. Councilor Grizzle asked how their organization is structured compared to the Oregon Jamboree and the Country Music Festival. Mr. Cripe stated that the Country Music Festival was put on by a large outside corporation who put profits first and community second. Guitars Under the Stars has never had any alcohol issues because they are very cognizant of how they affect the community. They are from this community and are for-profit but have never recouped their costs of putting on the events because they put community first. They know that if they continue on this path, it will turn around, based on reviews from musicians and the community. The hope is to eventually have paid employees who can put their full efforts into putting on a sustainable event. Marks suggested that Council not deliberate on these funding requests, but rather schedule them as agenda items DRAFT Lebanon City Council Meeting Minutes – 1/9/19 Page 2 of 5 when staff can provide a report so that Council can gain insight into the requests. Regarding the reduction of park fee request, he stated that there is a City process to go through. Councilor Stauder asked whether the group has their own security and whether there were any problems as a result of the event. Mr. Cripe stated that the County resident who made a noise complaint was informed that the group was within their permit limitations.
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