35k Handbook th Saturday 6 April 2019 Organised on behalf of the Derbyshire County Scout Council Established 1957 www.derbyshirescouts.org/fourinnsPage 0 TABLE OF CONTENTS Page Event description 2 Checkpoints and Trophy categories 2 Maps of the route and photography 3 Entry details 3 GDPR & Photography 3 Date of next year’s event 3 The Rules 4 Route instructions 8 Rescue services 9 Safety teams 9 Car parking for supporters 10 Programme 10 Training for the event 10 Leaders’ Responsibilities 10 Results & progress report 11 Souvenirs 11 CHANGES FOR 2019 Page Clarification of photography 3 DATA protection GDPR 3 Clarification of rules 4 Contact email: [email protected] Join us on Facebook – The Four Inns Follow us on Twitter @ fourinns CENTRAL CONTROL EMERGENCY TELEPHONE NUMBER 01298 813757 or mobile 07812 333812 Page 1 THE FOUR INNS - 35k EVENT– Saturday April 6th 2019 INTRODUCTION The Four Inns 35k is a tough competitive event in the Peak District, over some of the roughest moorland in Britain. It is organised by The Scout Association in Derbyshire. The route is approximately 35 km (22 miles) long. It is only open to younger members of the Scout & Guide Associations. It starts at the second inn, the Snake Pass Inn and then follows the same route as the 65k event. Competitors will be aiming for the satisfaction of completing a tough moorland walk/run and earning a Finisher's Certificate, and perhaps winning one of the trophies. Further information including the organisation and history of the event is available on the website: www.derbyshirescouts.org/fourinns Refreshments* Checkpoints Leader Location Grid Ref (Competitors only) START Dave Mitchell Left hand side of inn SK 112 905 Breakfast Edale Jess Wood Village Hall SK 124 853 Yes Chapel Gordon Davies 1st Chapel Scout H.Q. SK 060 807 Yes Outbuilding at rear of White Hall Dave Marvin SK 032 764 Yes Centre Cat & Fiddle Inn Graeme Slater SK 001 719 Yes FINISH Nigel Tattersall Buxton Community School SK 052 726 Evening meal * Food at most Checkpoints consists of sandwiches, sweets and biscuits plus hot and cold drinks. TROPHY CATEGORIES Trophy Category 2018 Winners &Time Event Record & Time The Four Inns Team of 4 to 5 Explorer Endurance ESU ‘A’ Endurance ESU ‘A’ 35K Scouts under 18, two of 6 hrs 5 mins 6 hrs 5 mins (2018) whom to be over 16 The Steve Team of 3 to 5 Explorer Endurance ESU ‘B’ Sagarmatha ESU ‘B’ Hilditch Trophy Scouts or Senior Section 6 hrs 35 mins 4 hrs 59 mins (2016) Guides all aged under 18 with a Leader/adult member- aged over 18 The Novice team* of 4 to 5 NOT WON Derbyshire Explorer Scouts all aged Shield under 18, two of whom to be over 16 The Four Inns Novice team* of 3 to 5 Endurance ESU ‘B’ Sagarmatha ESU First Blister Explorer Scouts or Guides all 6 hrs 35 mins 5 hrs 4 mins (2015) aged under 18 with a Leader/adult member - aged over 18 (The Leader/adult member may have competed before) Nb. Definition of a ‘Novice team’ is where none of the team members have competed in the event before. Page 2 HOW MUCH WILL IT COST? The entry fee for the 35k is £19.00 per person (+ £2.50 each if you require accommodation on the Friday night – at Holmbridge) th Entry fees are non refundable after 24 February. Cancellations will carry a £5.00 administration charge. WHAT DO WE GET FOR OUR MONEY? Overnight accommodation on Saturday. (Friday night accommodation available @ £2.50 each in the Holmbridge area). NOTE 35k teams are responsible for getting to their start at the Snake Pass Inn. Camping available on the Friday evening – situated at the rear of the Parish Hall in Holmbridge, toilet and washing facilities in the Hall. No charge for this. Meals on Saturday morning & evening, and on Sunday morning. Refreshments at most Checkpoints. Transport on retirement to accommodation at the Finish. First Aid and shower facilities at Buxton. Finishing Certificates (providing you finish!) – available to download from the website.. MAPS OF THE ROUTE & CHECKPOINTS The route is covered by O.S. 1:25000 maps, Explorer ref. OL 1 & OL 24. HOW DO WE ENTER? By completing the Booking Form on the Four Inns website: www.derbyshirescouts.org/fourinns/entries, one form per team, before 24th February, payment may be made by “worldpay”. You are advised to book your entry early, particularly if you want an early start time. On receipt of payment you will be sent your Team Entry Form with your Team Number and Starting time; this will also confirm acceptance of your entry. The Entry Form must be completed prior to the event and presented to the "Booking In" desk on your arrival at the Start. Please ensure this is fully completed BEFORE YOU ARRIVE Any queries relating to entries – please address to Chris Wood, Competitors’ Secretary. 19 Highfield Cottages, Highfield Lane, Chaddesden, Derby DE21 6PR Tel: 07812 333812 email: [email protected] STATEMENT OF INTENT Our financial budget for the event is to “break even”; in the event of any surplus funds accrued, such profits will be used for the benefit of Scouting within Derbyshire in agreement with the County Executive. PHOTOGRAPHY We expect all competitors to be respectful of others to receive consent from anyone before taking their photograph; however, as an organisation we cannot guarantee that anyone who should not be photographed will not be on a photograph that could be circulated on social media or Scouting publications. It is therefore the parental responsibility holder of the young person to consider this potential risk before taking part in the event. DATA PROTECTION (GDPR) Team information that is collected on the Entry Form is stored securely, password protected. This personal information is only used for the purposes of the event and is essential for the safety of all competitors. This information is destroyed 2 months after the event. Contact details of Leaders submitting applications are retained for promotion of this event for the subsequent year only. 2020 EVENT: Provisional date for next year’s event is Saturday April 4th 2020 Page 3 THE RULES 1) Entries a) The 35k is for members of the Scout and Guide Associations. Entries must be in teams in accordance with the relevant category. Ages applicable on the day of the event. b) A Team Leader must be elected and sign the Team Entry Form to this effect. c) Organisation Approval/Parental Consent. i) Teams must ensure the adult Leader signs the Leader’s Declaration on the Team Entry Form. ii) Particular attention is drawn to Scout P.O.R. Chapter 9 Activities. iii) Guiding competitors under 18 years of age on the day of the event must ensure a parent or guardian signs the Team Entry Form. d) Acceptance of all entries will be at the discretion of the Organising Committee, and on signing the Entry Form all competitors agree to accept these Rules and Conditions governing the event. e) The Organising Committee's decision will be final in any dispute. 2) Clothing – to be worn or carried ITEM DESCRIPTION GUIDANCE a) Thermal base layer - Wicking base layer, This is a thin layer, worn next to the Top synthetic or Merino Wool skin: Its purpose is to draw water (Not cotton) Short or long away from the body and push it out to sleeved the next layer of clothing: b) Warm mid layer- Top Mid layer – long sleeved Its purpose is to keep you warm and shirt, synthetic sweatshirt move moisture out from the base or micro fleece. layer. c) Warm Outer - Top Outer layer, long sleeved Its purpose is to keep you warm and synthetic sweatshirt or move moisture out from the mid layer micro fleece d) Waterproof outer layer Waterproof jacket with Protects you from the elements, i.e. it - Top hood (with taped seams) keeps out the wind, rain, hail and Not just wind/shower proof snow. Ideally it should be breathable – allowing moisture to escape e) Thermal base layer – Wicking base layer, This is a thin layer, worn next to the underwear (short or synthetic or Merino wool skin. Its purpose is to draw water long legged) (– Not cotton) away from the body and push it out to the next layer of clothing f) Long trousers Made of warm quick Must reach below the knees drying material – not jeans g) Shorts May be allowed if weather Decision made on the day by Start conditions are considered Committee. (Long trousers must be suitable. carried- just in case) h) Waterproof outer layer Waterproof over trousers Protects you from the elements, i.e. it - Bottom with taped seams keeps out the wind, rain, hail and snow. Ideally it should be breathable – allowing moisture to escape i) Hat or balaclava Must cover the ears To keep the head warm. Can be made from various fabrics Page 4 ITEM DESCRIPTION GUIDANCE j) Mitts or gloves Must completely cover the To keep the hands warm. Can be hands. Not fingerless type made from various materials k) Footwear Specifically designed for Make sure that footwear & socks are a hiking or special fell good fit and have a good tread that running shoes give you good grip on slippery surfaces 3) Personal equipment – carried by each competitor: ITEM DESCRIPTION GUIDANCE a) Rucksack Must have a separate Up to 35 litres capacity waterproof lining b) Drink for consumption In a suitable container that About 1 litre capacity en route can be replenished as necessary. c) Emergency food Glucose, nuts (if you can), In sealed container or polythene bag raisins, sweets or chocolate.