Agenda for Council for the Town of Parry Sound

Regular Meeting of Parry Sound Council

January 21, 2020

Every effort has been made to ensure that the documents produced by the Town of Parry Sound included in this Council Agenda, are AODA compliant. (Accessibility for Ontarians with Disabilities Act). Third party documents included in this Council Agenda may not be AODA compliant, but alternate formats are available upon request at the Town Office at 705-746-2101.

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020

This meeting will be live streamed, recorded and available on the internet by visiting the Town of Parry Sound's website at www.parrysound.ca.

Agenda

Date:

January 21, 2020

Time:

7:00 P.M. (6:30 P.M.)

Location:

52 Seguin Street, Council Chambers, Gibson Street Entrance

Members Present:

Staff Present:

Presentations: N/A

Resolution 2020 -

That pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address matters pertaining to: b) personal matter about an identifiable individual, including municipal or local board employees, (Director of Finance 6 Month Review; Director of Public Works Employment Agreement)

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020 d) labour relations or employee negotiations; (Director of Public Works Employment Agreement)

1.1 Additions to Agenda/Notice of Motion

1.2 Prioritization of Agenda

1.3 Adoption of Agenda

Moved by Councillor

Seconded by Councillor

That the Council agenda for January 21, 2020 be approved as circulated.

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof

2. Public Meeting

3. Minutes and Matters Arising from Minutes

3.1 Adoption of Minutes

Moved by Councillor

Seconded by Councillor

That the Minutes from the Regular Council meeting held December 17, 2019 be approved as circulated.

3.2 Questions of Staff

4. Correspondence

4.1 West Parry Sound Health Centre Auxiliary

RE: Request for Tag Day - July 10, 2020

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020

4.2 Lynne Atkinson

RE: Request for Proclamation Feb 6 Zero Tolerance for Female Genital Mutilation

4.3 Susan Hrycyna, Executive Director, PS Downtown Business Association

RE: Resignation of Board member Amy Black

4.4 Lori West, Clerk, Township of McDougall

RE: Resolution rejecting Parry Sound District-wide Ontario Health Team

4.5 Karen Gerard, Deputy Clerk, Township of McKellar

RE: copy of letter to DSSAB rejecting Parry Sound District-wide Ontario Health Team

4.6 Erica Kellogg, Secretary, Almaguin Highlands Health Centre Committee

RE: Res. 2020-03 requesting more information of DSSAB re: District-wide Ontario Health Team

4.7 Rita Orr, CEO; Tom Lundy, Chair, Parry Sound Public Library

RE: 2020 Budget Request

5. Deputations

5.1 Rita Orr, CEO, Parry Sound Public Library

RE: 2019 Annual Report and 2020 Funding request

5.2 Bill Mardimae, Gardens Retirement Developments Inc.

RE: Gardens Retirement proposed development.

5.3 Keith Smith

RE: handicapped parking spaces at The Gardens proposed new building

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020

6. Mayor & Councillors' Reports

7. Ratification of Matters from Closed Agenda

8. Consent Agenda

8.1 West Parry Sound Health Centre Auxiliary Tag Day

Resolution 2020 -

THAT Council of the Corporation of the Town of Parry Sound authorizes the West Parry Sound Health Centre Auxiliary to hold a tag day on July 10, 2020 for the purposes of fundraising.

8.2 International Day of Zero Tolerance for Female Genital Mutilation - Feb 6

Resolution 2020 -

Whereas International Day of Zero Tolerance for Female Genital Mutilation (FGM) is observed around the world and provides an opportunity to honour those women, girls, boys and men who are actively and courageously working towards an end to this harmful practice.

Whereas this day invites us to reflect on the fact that 3.9 million girls are still at risk of mutilation each year, including girls in Canada.

Whereas on this day, we acknowledge that female genital mutilation is an issue on every continent except Antarctica, and that there are 200 million FGM survivors in the world, including thousands in Canada.

Whereas we acknowledge that FGM has no basis in any religious text and is recognized by the United Nations and other world bodies as child abuse and an abuse of a girl’s fundamental human rights.

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020

Whereas we acknowledge that FGM has no benefits and causes only harm, including death, difficulties with urination, menstruation, sexual intimacy, post-traumatic stress disorder and increased maternal and child mortality.

Whereas on this International Day of Zero Tolerance For FGM, we acknowledge and celebrate all national and international efforts being made, especially at the grass roots level, to achieve United Nations Sustainable Millennium Development Goal #5, which calls for the elimination of FGM and other harmful traditional practices by 2030.

Whereas on this Day of Zero Tolerance, we call for increased, concerted global and Canadian action to end female genital mutilation, and ask all governments-international, national, and local- to fully uphold the human rights of women and girls so they can live a life free from the violence that is female genital mutilation.

NOW THEREFORE the Town of Parry Sound Council does hereby proclaim February 6, 2020, as International Day of Zero Tolerance for FGM in the Town of Parry Sound.

8.3 Declaration of Snowfest as event of Municipal Significance

Resolution 2020 -

THAT for purposes of obtaining a Special Occasions Permit, Council declares that the day-long Parry Sound Snowfest 2020 event scheduled on Sunday, February 16th, at 9 Bay Street Parry Sound is an Event of Municipal Significance.

8.4 Accept Resignations from DBA and Amend Appointing Resolution

Resolution 2020 -

That Council accepts the resignations from the Parry Sound Downtown Business Association Board of Dan DiNicolo (September 13, 2019) and Amy Black (January 13, 2020), and amends Resolution 2019 - 012 by removing their appointments to the Board.

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020

9. Resolutions and Direction to Staff

9.1 Finance and POA Court Services

9.2 Public Works

9.3 Development and Protective Services

9.4 CAO's Office/Administration

9.5 Other Business

10. By-laws

10.1 Finance and POA Court Services

10.1.1 Tax Policies - Capping and New to Class/New Construction

Spokesperson: Rob Beaumont, Manager of Revenue & Taxation/Tax Collector

By-law 2020 - 7003

Being a bylaw to specify Tax Policies including: claw back percentage; capping threshold parameters; minimum tax level for new-to-class / new construction and to exclude certain properties from the capping program for the year 2020.

10.1.2 Tax Ratios for 2020

Rob Beaumont, AMCT - Manager of Revenue & Taxation/Tax Collector

By-Law 2020 - 7004

Being a by-law to set Tax Ratios for Municipal purposes for the year 2020.

10.1.3 Temporary Borrowing Authorization

Stephanie Phillips, Director of Finance/Treasurer

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020

By-law 2020 - 7005

Being a by-law to authorize temporary borrowing to meet the current expenditures of the Town of Parry Sound until taxes are collected and other revenues are received.

10.2 Public Works

10.2.1 Adopt Memorandum of Understanding for the Integrated Community Energy and Climate Action Plan (ICECAP) collaborative

Spokesperson: Forrest Pengra, Manager of Infrastructure & Technology

Bylaw 2020 - 7006

Being a By-law to authorize the execution of a Memorandum of Understanding with area municipalities and First Nations located in the Georgian Bay Biosphere region for the purpose of a collaborative, more cost-effective approach to energy management and the reduction of greenhouse gas emissions.

Resolution 2020 -

THAT Council for the Town of Parry Sound appoints ______to participate in the Federation of Canadian Municipalities / ICLEI - Partners for Climate Protection program as well as the Integrated Community Energy and Climate Action Plans (ICECAP) partnership.

10.3 Development and Protective Services

10.3.1 Rezoning Application - Z/19/14 - College Drive (M2 Developments Inc.)

Taylor Elgie, Manager of Building and Planning Services

By-Law 2019 - 6999

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Z/19/14 - 12 College Drive (M2 Developments Inc./Gardens of Parry Sound) 7

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020

10.3.2 Rezoning Application - Z/19/12 - 11 Miller Street (John Jackson Planner Inc. on behalf of Brian Moore)

Taylor Elgie, Manager of Building and Planning Services

Resolution:

That the owner of 11 Miller Street be advised that cash-in-lieu of parking shall be required for the additional unit at a 2020 rate of $5,551 (per space) and that the Mayor and Clerk be authorized to execute any necessary cash-in-lieu of parking agreement for the subject property.

By-Law 2020 - 7008

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for 11 Miller Street (John Jackson Planner Inc. on behalf of Brian Moore)

10.3.3 Pre-Consultation By-law for Planning Applications - Require applicants to discuss proposal with staff prior to an application

Spokesperson: Taylor Elgie, Manager of Building and Planning Services

By-Law 2020 - 7009

Being a By-law to require Pre-Consultation for certain Planning Applications and to delegate authority to determine certain application procedures

10.3.4 Rezoning Application - Z/19/16 - Macklaim and Dennis Avenue (Town of Parry Sound)

Taylor Elgie, Manager of Building and Planning Services

By-Law 2020 - 7010

The Corporation of The Town of Parry Sound

Council Meeting Agenda January 21, 2020

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Macklaim Drive and Dennis Drive (Town of Parry Sound)

10.4 CAO's Office/Administration

10.4.1 Appointment of Deputy Clerk Clayton Harris

Spokesperson: Rebecca Johnson, Clerk

By-law 2020 - 7007

Being a By-law to appoint Clayton Harris as Deputy Clerk in addition to his appointment as the Chief Administrative Officer and the Alternate Head under the Municipal Freedom of Information and Protection of Privacy Act for the Corporation of the Town of Parry Sound.

10.5 Other Business

10.5.1 Confirming by-law

By-law 2020 - 7011

Being a By-law to confirm the proceedings of Council.

11. Adjournment

Personal Information collected in Section 2. Public Meeting, Section 4. Correspondence and/or Section 5. Deputations is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Section 21. (1) c and will be used to create a record available to the general public.

4.1 Auxiliary ofthe arry Sound tleai 8 Allerl Street 'arrg >3ound, VJ'ntario P2A 3A4 L^<^ :

Ji-

The Corporation ofthe Town of Parry Sound 52 Sequin Street PARRY SOUND, ON P2A 1B4

Re: West Parry Sound Health Centre Auxiliary Tag Day - July 10, 2020

Dear Sir: ^

"Tag The Auxiliary is planning to hold our annual fund raising Day" on Friday July 10, 2020, from 9:00 am. to 5:00 pm. The purpose of this letter is to request permission and support for this event.

Thank you for your anticipated approval for this endeavour.

Sincerely,

Carolle Gray West Parry Sound Health Centre 1st Vice Auxiliary President [email protected] cg/db

"Celebrating - - Our First 100 years of Hospital Care (1899 1999) July 30 to August1,1999" 4.2

From: Rebecca Johnson To: Rebecca Johnson Subject: FW: Proclamation for Parry Sound! February 6th ZERO Tolerance FGM Date: January-14-20 1:42:44 PM Attachments: What is End FGM Canada Network.docx canadian city proclamation.docx

From: Lynne Atkinson Sent: January-07-20 3:42 PM To: Jamie McGarvey Cc: Rebecca Johnson Subject: Proclamation for Parry Sound! February 6th ZERO Tolerance FGM

Hello Mayor McGarvey,

If you are familiar with Female Genital Mutilation (FGM) you will know it’s a human rights issue. If you are being introduced its shocking to learn it’s prevalent in Canada, the US and Britain as well as third world countries were it remains routine. Barrie has just declared February 6th Zero Tolerance for Female Genital Mutilation. Ottawa declared it in just 3 days. The network is hoping to gain as many town s/cities across Canada as possible to participate. Wondering if you as the Mayor could support this by bringing this forward to Council asking for the proclamation. The attached gives you info. It’s not political. It’s like claiming International Women’s Day.

Sincerely, Lynne

Lynne Atkinson, Executive Director & Corporate Secretary Foundation, Engine Room of Change at the West Parry Sound Health Centre Caring for You by Keeping Hospital Care Local T 705.746.4540 x 3346 TF 1.888.262.0436 F 705.773.4059

You are the difference. A donation to the Foundation saves lives locally! Private and confidential. Intended only for named recipient. If otherwise received, please delete immediately

In The Name Of Your Daughter – Official Trailer

film: inthenameofyourdaughterfilm.com

twitter: @ITNOYDfilm

facebook: InTheNameOfYourDaughter

instagram: @ITNOYDfilm The End FGM/C Canada Network

Our Mission

The End FGM/C Canada Network is a non-partisan group of individuals and organizations working to end female genital mutilation/cutting (FGM/C) both in Canada and abroad. We focus on urging the Canadian government to acknowledge that FGM/C is an issue here too, and to create a National Action Plan to support survivors and to protect girls at risk in Canada. In addition, we work to encourage the Canadian government to take a lead internationally and focus more development aid on the human rights battle to end FGM/C worldwide. To do this, we bring together our members and other stakeholders to collectively influence the policies and practices of the Canadian government.

Our Values

Human-Rights Approach: The End FGM/C Canada Network is grounded in a human rights approach. We consider FGM/C to be an extremely harmful practice, a form of gender-based violence, and a violation of the fundamental rights of girls, women, and non-binary children/adults. We are aligned with the United Nations’ policy of zero tolerance for FGM.

Diversity: We are an inclusive organization and value diverse backgrounds, experiences, ethnicities, services and sectors.

Respect: We believe in solidarity between organizations and we respect one another and engage in respectful and thoughtful dialogue.

Anti-discrimination: In our efforts to end FGM/C, we believe in approaching the issue with sensitivity towards individuals and communities, and we reject any form of discrimination and racism.

Supporting empowerment: We deeply value listening to, prioritizing, and honouring survivors of FGM/C and girls at risk, and we are committed to elevating their voices as Network members. We value the voices of youth and grassroot organizations and support their work through the Network’s collective efforts.

Collective efforts: We bring together individuals and organizations to stand together to end FGM/C, to share information, exchange promising practices, amplify our efforts and voices, and work together to urge the Canadian government to take effective action.

Trauma-informed: We work with an awareness of the varied physical, social, and emotional impacts of trauma caused by FGM/C on individuals (including survivors, activists and professionals) and communities. We value self-care and community care of our members and volunteers.

Membership

Membership is open to organizations and individuals who are

- based in Canada - actively engaged in working on the issue of FGM/C or intending to be actively engaged - aligned with and committed to supporting the Network’s values

Each voting member is eligible to participate in member listservs, access member-only events and materials, participate on working groups and discussion groups, and serve on the Steering Committee when vacancies arise.

Organizations with multiple members shall appoint one voting representative for the organization.

International Membership is open to organizations and individuals who are

- not based in Canada - actively engaged in working on the issue of FGM/C - aligned with and committed to supporting the Network’s values

International members may participate in member listservs, access member-only events and materials, and participate on working groups and discussion groups. International members are not eligible to vote in Network elections.

There is no membership fee.

Alignment with the Network’s values is critical. For example, organizations that tie the FGM/C issue to an anti-immigration or religious discrimination agenda are not appropriate members of the Network.

______lead: Clerk Rebecca Johnson 4.3 c.c. Mayor & Council, CAO Clayton Harris Jan. 13, 2020/rj Council corr. Jan 21, 2020 Parry Sound Downtown Business Association 52 Seguin Street, Parry Sound, ON, P2A 1B4 Tel: (705) 746-6426

January 13, 2020

Town of Parry Sound 52 Seguin St. Parry Sound, Ontario P2A 1B4

Dear Mayor and Council

I regret to inform you that Amy Black, representing Pardon My Garden / A Black Tie Affair, has resigned from the DBA Board or Directors effective immediately. She will remain involved with the DBA through her participation in the Events Committee.

The DBA Board members sincerely thank Amy for her participation during the past eighteen months.

Thank you

Susan Hrycyna DBA Executive Administrator on behalf of the Board of Directors 4.4 RESOLUTION NO. : 2019-/>/51

TTtfAiuiiapch'iy*^ DATE: December 18. 2019 ^rt. -^t /~.^. <-/MT. I«;1

CARRIED:

DEFEATED^. y

MOVED BY: DIVISIONLIST FOR AGAINST

Councillor Constable

Councillor Dixon !_

SECONDED BY: Councillor Gregory ^_

Councillor Ryman v ^<_^? wt-cjl-/ Mayor Robinson -^J_

THAT Council of the Municipality of McDougall support the resolution passed by the District of Parry Sound Social Services Administration Board regarding the District of Parry Sound Ontario Health Team as attached.

AND THAT this resolution be distributed to all 22 District of Parry Sound Municipalities, as well as the Minister of Long-Term Care, the Minister for Mental Health and Addictions, MPP Vie Fideli, MPP Norm Miller, FONOM Char, NOMA Chair, Ontario Health Team Board, LE LHIN CEO and AMO Chair

MAYO District ofJPanySound Social Services nrf Administration Board December 2, 2019

DearMayors, Reeves and Councils of theMunicipalities in theDistrict of ParrySound,

RE: District of ParrySound Ontario Health Team

Pleaseshare this letter and requestwith your council.

Attachedis a copyof a resolutionrecently passed by ourBoard, along with a backgroundnote on Ontario HealthTeams. We are requesting municipalities to supportour resolution by passingone of theirown (eitherthe same as ours or similar) to supportasingular District of ParrySound Ontario Health Team.

Whenfanned, Ontario Health Teams will beresponsible for planning,resource decisions and access points forprimary care, long-term care, mental health and addictions services and acute (hospital care) services.

Withouta unifiedapproach our district could potentially fracture into three (3) pieces. Fractured services could result in: 1. Lack of focusedhealthcare resources for the District of Parry Soundcitizens; 2. Lackof focuson our rural anddistrict primary care needs; and 3. Inequitableservices throughout the district.

Thisdistrict has the fastest growing seniors' population and we need to ensureeffective planning is focused onour citizens. Given the health inequities in NorthernOntario, we already face an up to 2-yearloss of life percitizen vs Southern Ontario, so our needs should be prioritized in NorthernOntario. Without a district wide team,we will not havea unifiedvoice for the districtand be ableto trackprogress in improving accessto quality health care.

We havealso included a documentwith themailing addressesof thosewe hopeyou will be forwarding yoursupporting resolution too. Should you have any questions, concerns or require additional information, pleasefeel free to contactour CAO, Joe Bradbury at ibradburviaiosdssab.oreor (705)746-7777 ext. 5238.

Time is of the essenceto ensurethe municipal district positionis known.

Sincerely,

Mr. Rick Zanussi, Chair District of Parry Sound Social Services Administration Board

HousingServices /// CommunityServices and Income Supports /// AdministrationOffices 705-746-7777/1-800-461-4464 I BeechwoodDrive/ Parry Sound, Ontario P2A 1J2 www. psdssab.org RESOLUTION

WHEREAS the Ontario Government has announced ihe formation of new Ontario Health Teams in Ontario. Theseteams are tasked with the coordinationof integratedseamless healthcare services in the districts where they serve. The Northeast LHIN staff are directing the Ontario Health Teamsand they are starting to form in Northern Ontario. The Nipissing OHT was given a greenlight to proceedwithout consultationwith the District of ParrySound. It appearsthat theproposed OHT modelscurrendy in play will split our regionin three(3) pieces.Given the chroniclack of primarycare, the chronicshortage of long-termcare and the fiachuedmental health and addictions services, we areexceptionally concerned;

AND WHEREAS the District of Parry Sound has one of the worst health equity rates in the Province of Ontario,the needfor a unified District of ParrySound is neededto addressour chronicissues. According to StatisticsCanada, the District of ParrySound has the fastestaging population in NorthernOntario, and hasvery uniqueneeds and challenges. A unitedOHT is requiredto ensureour district is not forgottennor neglected;

AND WHEREASa unitedDistrict of ParrySound OHT is requestedfimn the Provinceof Ontario,for withoutthis, our districtwill be left fighting for resourceswith largeurban centres without a significant rural base.We needa modelthat respects the District of ParrySound citizens and is focusedon the District ofPaiiy Soundneeds;

NOW THEREFOREBE IT REOLVEDTHAT the District ofPany SoundSocial Services AdministrationBoard request a unitedDistrict of ParrySound OHT so asnot to furtherfracture sen-ices in the District of ParrySound with the regionpotentially split into three(3) separateOntario Health Teams;

NOW THEREFORE BE IT RESOLVED FURTHER THAT this resolution be distributed to all 22 District ofPairy Soundmunicipalities for endorsementas well asto the Minister ofLong-Tenn Care,(he Minister for Mental Health and Addictions, MPP Vie Fedeli, MPP Norm MiUer, FONOM Chair, NOMA Chair, Ontario Health Team Board, NE LfflN CEO and AMO Chair.

Page 2 of 4 District of Parry Sound Ontario Health Team COHT)

Background: On April 18 2019, Bill 74 -The People's Health Care Act, received Royal Assent.

The focusof the healthcare system will be centredaround people, patients, then- families and their caregivers.Funding will be directed to frontline servicesto continuously improve the patient experience,promote better value, strengthenlocal services,and improve the overallphysical health, mental health and well-being of Ontarians.The restmcturingof primary care will empower providers to work directly with one another to co-ordinate care and support patients through the system. Onepatient, one digital record.Patients will receivethe best care, no matterwhen and where they need it. OHTswill be a new way of organizing,strengthening and delivering primary care services in local communities,for a geographically defined population. The Act doesnot changethe mandatesof hospitals, LTC facilities, nursing homes or physicians.

MOH Timdines: Initial call for expressionsof interest Apn\ 3, 2019 * Timelineshave been, and continue to be, very aggressive.

First deadline for self-assessment submissions May 15,2019 (150 applications received)

Statusreports for first self-assessments July 18,2019 (31 applicantsto complete the fiill application) First set of Ontario Health Teams are identified late-November 2019 (first 24 OHTs to be announced) Next deadline for self-assessment submissions December4, 2019

Deadline for in-development progressreports January2020 Next invitation for full application submissions March 2020

Rationale for a District of Parry Sound Ontario Health Team: The District is currently well defined, within existing geographicboundaries. The District's population, doubling/tripling seasonally,provides sufficient numbersto support one OHT. Disb'ict-wide servicesalready exist - EMS, Public Health, Education, Social Services,The Friends, CMHA; supporting and complementingprimary care, for a holistic approach,to improve health outcomes.

Municipal Resolution, passedon April 26 2019, statesa desire for all municipalities to remaiu under the Northern Ontario designation,and within the boundariesof the NBPSD Health Unit's service provisions. A unified district is neededto protect our RNPGAs (Rural & Northern Physician Group Agreements)and Northern Ontario Travel Grauts for our residents' specialist and complex health care requirements.

The demographicsare similar acrossthe District, with seniors steadily increasiug and youth numbers declining. Equitable investment of health care dollars in the District is seriously lacking, comparedto larger centresin Ontario. We need to representour residentsfor equal funding and accessto primary health care services.A fractured district will divert funding to urban centres. Investmentsin primary care is neededin the community where patients reside and this will reduce hallway medicine. Patientswill continue to choosetheir nearesturgent care centre, which may be external to the OHT. District centralizedplanning will ensurethat the District of Parry Sound is focused on serving its citizens healthcareneeds and tracking progresson improving accessto quality health care.

Governanceand funding structure are easily worked through with best-practicemodalities. This can/will evolve more succinctly over time. As the LHINs disband on December 1 2019, next year's primary health care funding will flow to established OHTs. We need to advocate for a substantial investment iu our District's infrastructure and services to ensure equitable servicesthroughout the district.

This is the single biggest opportunity our District as ever seen.The time to take action is now, before our fate is determined by MOH, and subsequently,by another OHT to the north or south. Time is of the essence.

Page3 of 4 The Honourable Merrilee Fullerton The Honourable Michael Tibollo Minister ofLong-Tenn Care Associate Minister of Mental Health & Addictions 400 UniversityAvenue, 6'h Floor Room 1618 Whitoey Block Toronto. Ontario 99 WellesleyStreet West M7A 1I\73 Toronto, Ontario M7A1A2

The Honourable Vie Pedeli, MPP Nipissing Mr. Norm Miller, MPP Parry Sound- Muskoka 165 Main Street East 17 James Street North Bay, Ontario Parry Sound, Ontario P1B 1A9 P2A 1T4

Mr. DannyWhalen, President Ms. Wendy Landiy, President Federation of Northern Ontario Municipalities Northwestern Ontario Municipal Association 42 Stacey Crescent P.O. Box 10308 Garson, Ontario Thunder Bay, Ontario P3L 1C5 P7B6T8

Mr. Jamie McGaivey. President Dr. Rhonda Cracker Ellacott, CEO Association of Municipalities Ontario North West & North East Local Health Integration 200 University Avenue. Suite 801 Networks Toronto, Ontario 1164 Devonshire Avenue M5H 3C6 North Bay, Ontario P1B 6X7

Mr. Bill Hatanaka,Board Chair Ontario Health Board of Directors 438University Avenue, 81h Floor Toronto, Ontario M5G2K8

Page 4 of 4 4.5

4.6

From: Erica Kellogg To: [email protected] Cc: [email protected]; Nicky Kunkel; Wendy Whitwell; [email protected]; [email protected]; Cheryl Marshall; info@powassan.net; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Rebecca Johnson; Jeffery, Craig; McLlwain, Kevin; "Michelle Hendry"; [email protected]; Lori West; Wylie, Tammy; [email protected]; CAO Callender ([email protected]) Subject: Res.2020-03 regarding a District OHT Date: January-10-20 4:15:05 PM Attachments: OHT Res 2020-03-01102020163751.pdf

Good afternoon,

During the January 10th, 2020 meeting for the Almaguin Highlands Health Centre Committee (AHHC), the District of Parry Sound Social Services and Administration Board (DPSSAB) resolution regarding a District of Parry Sound Ontario Health Team was reviewed.

The AHHC Committee submitted an Almaguin Highlands self-assessment (OHT) and have been placed ‘in discovery’. It is the Committees intention to ensure that the citizens of East Parry Sound have equitable access to healthcare services, to improve decades of chronic underfunding, lack of accessible healthcare services and absence of consultation between service providers and municipalities.

The Committee invites discussions with DPSSAB how a District wide OHT (east/west) can be implemented since a unified, collective service delivery model under one OHT will ensure the healthcare needs of the citizens of the District of Parry Sound are respected and placed at the forefront for the betterment of our combined communities.

Please let us know when a meeting to supporting agency/municipalities is scheduled.

Regards, Erica Kellogg Secretary Almaguin Highlands Health Centre Committee /Admin Asst. Village of Burk’s Falls 705-382-3138 ext 224

4.7 lead: Dir of Finance Stephanie Phillips c.c. Mayor & Council, CAO Clayton Harris January 14, 2020/rj Council corr. - January 21, 2020 PARRY SOUND PUBLIC LIBRARY5.1 development, and by also promoting growth. personal for cultural, economic, educational, and recreational and surrounding areas by providing access to infor life Town inthe of Sound, Parry contracting municipalities SoundThe the Public enriches Library quality Parry of MissionOur Statement: 48,851 ITEMS THIS YEAR CIRCULATED LIBRARY CARDHOLDERS 4,162 TO ALIFELONG LOVE OF READING, THE GATEWAY SEARCH FOR INFORMATION JOY OF LEARNING, AND mation REPORT ANNUAL 2019

PSPL ROCKS

# A MESSAGE FROM TOM LUNDY, BOARD CHAIR Reflecting on my first term as Parry Sound Public Library Board Chair, I feel enormous pride for the accomplishments of the Parry Sound Public Library employees and Board over the last year. The Parry Sound Public Library continues to be a popular community resource for information, learning, innovation and public events. We started the year off in 2019 by winning the Parry Sound Muskoka Community Network IMPACT Innovation Award for our Social Media Non-Profit Platform. In 2019, we welcomed over 76,000 people into the library; doubling the count from 2018. Digital circulation increased by 10% and, in general, our circulation increased by 20%. We credit these increases to creating new programs, book clubs, and keeping the collection current with best sellers. The community of the Town of Parry Sound and area is changing. Many young families and new retirees are moving into the area, drawn to the quality of life provided by plentiful outdoor activities and the natural surroundings. With three innovation awards under us, we strive to implement the library’s new four-year Strategic Plan. The Board is proud of the C.E.O., the staff, and individual input to support the objectives outlined in the Strategic Plan. Objectives include: an increasing focus on community partnerships, enhancing additional programs, evaluating current use of the library space, and maximizing the space to meet community needs. Working with a dynamite Library Board and staff, we are excited to continue our service excellence and championing the Library values to the residents of the community. THE PARRY SOUND PUBLIC LIBRARY BOARD Engage our community, create a culture of innovation, tell our story and build a foundation for growth.

Tom Lundy Susan Murphy Board Chair Vice-Chair Archipelago Representative Carling Council Representative [email protected] [email protected] Vanessa Backman Lynne Gregory Doug McCann Parry Sound McDougall Parry Sound Council Representative Council Representative Council Representative [email protected] [email protected] [email protected] Abbey Dudas Stephen Heder Colleen O’Hare Parry Sound Parry Sound Parry Sound Representative Representative Representative [email protected] [email protected] [email protected] 2019 HIGHLIGHTS This year, we held many successful fundraisers for the Elevating Minds Campaign, for accessibility needs at your public library. Our second annual summer yard sale, basket raffles, silent auctions and used book sales, and more! We were able to reach our year-end goal of $5,000! Wow. Thank-you to all who supported us this year! CHILDREN AND ADULT PROGRAMS: 23 COMMUNITY PROGRAMS285 PARTNERSHIPS 3,807 FACEBOOK REACH PARTICIPANTS 228,225 WI-FI USAGE 30,186 31,339 76,633 ITEMS LIBRARY IN OUR VISITS COLLECTION FINANCIAL STATEMENT

We are pleased to report that we raised $30,446 towards our 2019 budget! We accomplished this through Elevating Minds Campaign fundraisers, donations, daily print, scan & fax services, auditorium rentals and more.

We respectfully request that the Town of Parry Sound consider an increase of $7,840 in their 2020 contribution to Parry Sound Public Library. 10.1.1

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda:

Council Meeting Date:

January 21, 2020

Subject:

Tax Policies - Capping and New to Class/New Construction

TOMRMS File Number:

F05 - 2020 Budget

Spokesperson(s) Name and Title:

Rob Beaumont, AMCT - Manager of Revenue & Taxation/Tax Collector

Department:

Finance

Purpose of Report:

To approve tax policies for the taxation year 2020 relating to capping and new to class / new construction

Determination for Council:

By-Law 2020 - 7003

Being a bylaw to specify Tax Policies, including the claw back percentage, the capping threshold parameters, the minimum tax level for new-to-class / new construction and to exclude certain properties from the capping program for the year 2020.

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Stretch Goal or Core Service Improvement Goal - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities - Our Community

Background:

Under the Municipal Act, municipalities must pass a by-law to specify the claw back percentages and the capping threshold parameters that they wish to implement each year.

On April 20, 2016 Ontario Regulation 102/16 was passed allowing the Municipality to have additional flexibility to manage the business tax capping program by adjusting capping parameters to increase progress towards Current Value Assessment (CVA) level taxes. These changes allow the Municipality to increase the percentage to a maximum of 10% (formerly 5%) for the calculation of capping amounts and increase the threshold to $500 (formerly $250) which will move properties more quickly to their CVA tax.

The following are Staff's recommendations:

o Maintain the annualized tax limit at the maximum allowed, as in 2008 and subsequent years o Keep the cap based on previous year CVA to 10% - the capping will be calculated on applying 10% on the previous year's CVA rather than on the previous years' tax. (the higher of this or the annualized tax will apply).

o Keep the 2020 and subsequent years established thresholds for increases or decreases at $500. This will move capped or clawed-back properties directly to their CVA taxes if they are within $500 of their CVA taxes. o Maintain the 100% (full value) established as a minimum threshold for properties which become eligible for new construction / new-to-class treatment in 2008 and subsequent years. New construction can compare up to six properties to determine what percentage they should pay of CVA, but cannot be less than 80%, (moved in 2006), to 90% in 2007 and full value in 2008 and subsequent years. o Properties within the Commercial tax class move towards CVA through a four- year phase out period where each year a portion of the capping protection will be removed to increase the taxes toward full CVA tax. After the annualized taxes are calculated, the difference between CVA taxes and annualized taxes will be reduced based on the following schedule: For year 1 (2020), the phase out will be 1/4 For year 2 (2021), the phase out will be 1/3 For year 3 (2022), the phase out will be 1/2 For year 4 (2023), all properties in the tax class will be at full CVA tax. If the properties reach their CVA before the end of the four-year phase out period, they will be eligible to exit capping immediately.

The above recommendations are essentially the same as in each year from 2009 to 2016 except for any changes allowed under Ontario Regulations which increases the maximum movement per year. We have been at the maximum level since 2009; this maintains this relationship.

Staff Recommendation:

Staff recommends the adoption of the draft by-law to establish tax policies similar to previous years.

Advantages and/or Disadvantages of Recommendation:

Alternatives: N/A

Cost/Financial Impact:

There is no financial impact to the Town as the reductions are funded within classes unless there are insufficient decreases to claw back in order to fund the short fall on those properties still protected by capping legislation.

Included in Current Budget: N/A

Attachments:

Attachment #1 - Schedule A (Draft By-law)

(Accessible format available upon request)

CAO’s Comments

Recommends Council Approval:

Yes

10.1.1a ATT #1

The Corporation of the Town of Parry Sound

By-law 2020 - 7003

Being a bylaw to specify Tax Policies: including claw back percentage; capping threshold parameters; minimum tax level for new to class / new construction and to exclude certain properties from the capping program for the year 2020.

Whereas under the Municipal Act, Municipalities must pass a by-law each year to specify the claw back percentage; the capping threshold parameters; to “Stay at CVA Tax” and “Cross CVA Tax”; and the minimum tax level for new to class / new construction; that the Municipality wishes to implement for the current year, if a change to the default capping specification is requested; and

Whereas the Province of Ontario had implemented capping legislation that limited the increases in taxation for properties that experienced large assessment increases as a result of moving to Current Value Assessment, with the other properties within the same class paying for this restriction; and

Whereas the Corporation of the Town of Parry Sound feel that the existing capping and new construction legislation restricts the movement of properties to Current Value Assessment; and

Whereas the Corporation of the Town of Parry Sound wishes to move properties faster to the Current Value Assessment so that all properties pay taxes based on the CVA.

1 The Corporation of the Town of Parry Sound

By-law 2020 - 7003

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

1. That the Annualized Tax Limit – (Cap based on previous year’s annualized tax) shall be 10%;

2. That the Prior Year’s CVA Tax Limit – (Cap based on previous year’s CVA tax) shall be 10%;

3. That the CVA Tax Threshold for Protected Properties (Increasers) – (Threshold is applied to move certain protected properties to CVA tax) shall be $500.00;

4. That the CVA Tax Threshold for Claw Back Properties (Decreasers) – (Threshold is applied to move certain clawed properties to CVA tax) shall be $500.00;

5. That the Minimum Tax level for New to Class / New Construction properties be 100% in 2020;

6. That the “Stay at CVA Tax" and “Cross CVA Tax” Options be selected / implemented in 2020 – (The Stay at CVA Tax Option to exclude properties that were at CVA tax in 2019 from the capping and claw-back calculation in 2020. The “Cross CVA Tax” Option excludes properties that would move from being capped in 2019 to being allowed back in 2020 or from being clawed back in 2019 to be capped in 2020 as a result of the changes to the CVA tax caused by the 2020 reassessment).

7. That beginning in 2020, properties within the Commercial tax class move towards CVA tax over a four-year phase out period whereby each year a portion of the

The Corporation of the Town of Parry Sound

By-law 2020 - 7003

capping protection will be removed to increase the taxes toward full CVA tax. After the annualized taxes are calculated, the difference between CVA taxes and annualized taxes will be reduced based on the following schedule: For year 1 (2020), the phase out will be 1/4 For year 2 (2021), the phase out will be 1/3 For year 3 (2022), the phase out will be 1/2 For year 4 (2023), all properties in the tax class will be at full CVA tax.

8. That this By-law shall come into force and take effect upon the final day of passing thereof.

Read a First time this 21st day of January 2020

Jamie McGarvey, Mayor Rebecca Johnson, Clerk

Read a Second and Third time, Passed, Signed and Sealed this 21st day of January 2020

Jamie McGarvey, Mayor Rebecca Johnson, Clerk

10.1.2

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda:

Council Meeting Date:

January 21, 2020

Subject:

Tax Ratios for 2020

TOMRMS File Number:

F05 - 2020 Budget

Spokesperson(s) Name and Title:

Rob Beaumont, AMCT - Manager of Revenue & Taxation/Tax Collector

Department:

Finance

Purpose of Report:

To set the 2020 tax ratios

Determination for Council:

By-Law 2020 - 7004

Being a by-law to set Tax Ratios for Municipal purposes for the year 2020.

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Stretch Goal or Core Service Improvement Goal - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities - Our Community

Background:

The Municipal Act requires a single tier Municipality to pass a by-law each year to set its tax ratios.

Ontario Regulation 386-98 provides for "Allowable Ranges for Tax Ratios".

When municipalities wish to change existing tax ratios that are presently outside the "Allowable Ranges for Tax Ratios" set out in Ontario Regulation 386/98, the change must be to bring the ratio closer to the range.

Our existing rates for non-residential taxes are higher than the "allowable range", however they are below the average ratio based on the BMA study of Ontario municipalities. Since we are outside the regulated range, any change in the tax ratios would result in a higher portion of the taxes levied being shifted to the Residential Tax Class.

To reduce the current tax ratios we would see a shift of property taxes to the residential property owners from the non-residential property owners (e.g. Commercial, industrial & multi-residential). A reduction in the non-residential tax class ratios cannot be increased in subsequent years.

The current tax ratios have been used to calculate our 2020 weighted assessment used in various municipal levy calculations including our share of the 2020 Land Ambulance budget. It is recommended that these ratios remain the same in 2020 as was approved since 2008.

A further argument for keeping the ratios as they are, is that the residential taxpayer is already seeing a transfer of the tax burden resulting from the shift of assessment. Over the past few years the big box stores have received large reductions in their assessments from the Assessment Review Board (ARB) and combined with the significant decrease in commercial assessment due to re-assessment which is then transferred to the residential tax class. Also, with the recent exemption from taxation for the Parry Sound Non-Profit Housing Corporation's 8 properties, a reduction in the ratios would just further increase that shift of the tax burden.

Staff Recommendation:

Staff recommend the adoption of the by-law to set the 2020 tax ratios. A consistent approach is preferred given limits for increasing the commercial/industrial portion of the tax burden.

Advantages and/or Disadvantages of Recommendation:

Alternatives: N/A

Cost/Financial Impact:

There is no financial impact to the Town. If the ratios are changed it does not change the amount of money we require to raise through taxes, it just shifts who would be paying them (onto the residential property owners).

By maintaining the existing "transition ratios" or changing them in either direction, there will always be supporters and those in opposition to our decision which could result in these individuals moving to other municipalities with preferred tax ratios.

Included in Current Budget:

Not applicable

Attachments:

Attachment #1 - Schedule A (Draft By-law)

(Accessible format available upon request)

CAO’s Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the following comments:

10.1.2a ATT#1

The Corporation of the Town of Parry Sound

By-law 2020 - 7004

Being a By-law to Set Tax Ratios for Municipal Purposes for the Year 2020

Whereas it is necessary for the Council of the Corporation of the Town of Parry Sound, pursuant to the Municipal Act as amended, to establish each year the tax ratios for the Corporation of the Town of Parry Sound;

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

1. For the taxation year 2020, the tax ratio for property in the:

a) Residential / farm property class is 1.000000; b) New Multi-residential property class is 1.000000; c) Multi-residential property class is 1.514485; d) Commercial property class is 1.664617; e) Industrial property class is 1.516235; f) Pipelines property class is 0.884919; g) Farmlands property class is 0.250000; and h) Managed forest property class is 0.250000.

2. For the taxation year 2020, the tax ratio for property in the:

i) Commercial property class includes all commercial office property, shopping centre property and parking lot property; and j) Industrial property class includes all large industrial property.

1 The Corporation of the Town of Parry Sound

By-law 2020 - 7004

3. This By-law shall come into force and take effect upon the final passing thereof.

Read a First time this 21st day of January 2020

Jamie McGarvey, Mayor Rebecca Johnson, Clerk

Read a Second and Third time, Passed, Signed and Sealed this 21st day of January 2020

Jamie McGarvey, Mayor Rebecca Johnson, Clerk

10.1.3

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda

Council Meeting Date:

January 21, 2020

Subject:

Temporary Borrowing Authorization

TOMRMS File Number:

F05 - 2020 Budget

Spokesperson(s) Name and Title:

Stephanie Phillips, CPA, CMA - Director of Finance/Treasurer

Department:

Finance

Purpose of Report:

To authorize the temporary borrowing for the 2020 fiscal year.

Determination for Council:

By-law 2020 - 7005

Being a by-law to authorize temporary borrowing to meet the current expenditures of the Town of Parry Sound until taxes are collected and other revenues are received.

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Stretch Goal or Core Service Improvement Goal - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities? Our Community

Background:

Section 407 of the Municipal Act, 2001 requires that a Temporary Borrowing By-Law be adopted annually to provide the municipality with the authority to borrow from time to time such sums as may be necessary to meet current operating expenditures until taxes are collected and other revenues are received.

This By-law should be presented to Council at the start of each year to authorize the use of the open revolving credit facilities totaling $6,500,000 offered by our bank should the need arise. Scotiabank, our current bank provider, also requires this By-law on an annual basis as part of these credit facilities. The use of these facilities is not anticipated and all other steps will be taken prior to the utilization of these credit facilities.

Staff Recommendation:

Staff recommend that Council approves the by-law.

Advantages and/or Disadvantages of Staff Recommendation:

Adoption of this By-law ensures authority to borrow temporarily to meet the needs of the Town prior to the collection of the 2020 property taxation. If this By-law is not approved, there is no ability to access the operating facility if the need should arise.

Adoption of this By-law fulfills requirements in the credit agreement with Scotiabank. If we do not approve this By-law Scotiabank may, at their option, revoke our operating credit facility. 2

There is no requirement that we borrow money, this is purely a "just in case" by-law, there is no cost to the taxpayer provided we do not use the line of credit.

Alternatives:

Not Applicable - If the By-law is not passed, the Town will not be able to borrow from the operating line of credit in case of emergency or it may result in inefficiencies from delay caused by requiring the by-law to be passed in the future.

Cost/Financial Impact:

No cost unless facility is utilized

Included in Current Budget: n/a

Attachments:

Attachment #1 - Draft By-law

(Accessible format available upon request)

CAO’s Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the following comments:

10.1.3a ATT#1

The Corporation of the Town of Parry Sound

By-law 2020 - 7005

Being a by-law to authorize temporary borrowing to meet the current expenditures of the Town of Parry Sound until taxes are collected and other revenues are received.

Whereas in accordance with subsection 407(1) of the Municipal Act, 2001 S.O. 2001 c.25 as amended (the "Act"), the Council of the Corporation of the Town of Parry Sound (the "Municipality") may deem it necessary to borrow from time to time the sum of $6,500,000.00 to meet, until taxes are collected, the current expenditures of the Municipality for the year 2020;

And whereas in accordance with subsection 407(2) of the Act, the total amount borrowed pursuant to this By-Law, together with the total of any similar borrowing, is not to exceed:

a) From January 1 to September 30 in the year, fifty percent (50%) of the total estimated revenues of the municipality as set out in the budget adopted for the year; and b) From October 1 to December 31 in the year, twenty-five percent (25%) of the total estimated revenues of the municipality as set out in the budget adopted for the year; And whereas, until the budget is adopted in a year, the limits upon borrowing under subsection 407(2) of the Act, shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year;

And whereas, the total amount previously borrowed by the Municipality pursuant to subsection 407(1) of the Act that has not been repaid is "nil";

1 The Corporation of the Town of Parry Sound

By-law 2020 - 7005

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

1. That the Mayor and Treasurer are authorized, on behalf of the Municipality, to borrow from time to time, by way of promissory note or bankers' acceptance from the Town's financial institution (the "Bank"), a sum or sums not exceeding in the aggregate $6,500,000.00 to meet, until taxes are collected, the current expenditures of the Municipality for the year, including the amounts required for the purposes mentioned in subsection 407(1) of the Act and to give on behalf of the Municipality to the Bank, promissory notes or bankers' acceptances, as the case may be, sealed with the Corporate Seal and signed by the Mayor and Treasurer for the sums borrowed plus interest at a rate to be agreed upon from time to time with the Bank. 2. That all sums borrowed pursuant to the authority of this by-law, as well as all other sums borrowed this year and in previous years from the Bank for any or all of the purposes in the Act, shall, with interest thereon, be a charge upon the whole of the revenues of the Municipality for the current year and for all preceding years as and when such revenues are received. 3. That the Treasurer is authorized and directed to apply in payment of all sums borrowed plus interest, all of the monies collected or received on account in respect of taxes levied for the current year and preceding years or from any other sources which may lawfully be applied for such purpose. 4. That the Treasurer is authorized to furnish to the Bank a statement showing the nature and amount of the estimated revenues of the Municipality not yet collected and also showing a total of any amounts borrowed under Section 407 of the Act that have not been repaid. 5. That this By-law shall come into force and effect on the date of final passage hereof at which time all By-laws that are inconsistent with the provisions of this By-law and the same are hereby repealed insofar as it is necessary to give effect to the provisions of this By-law.

The Corporation of the Town of Parry Sound

By-law 2020 - 7005

Read a First time this 21st day of January, 2020

Jamie McGarvey, Mayor Rebecca Johnson, Clerk

Read a Second and Third time, Passed, Signed and Sealed this 21st day of January, 2020

Jamie McGarvey, Mayor Rebecca Johnson, Clerk

10.2.1

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda

Council Meeting Date:

January 21, 2020

Subject:

Adopt Memorandum of Understanding for the Integrated Community Energy and Climate Action Plan (ICECAP) collaborative

TOMRMS File Number:

E17 - Energy Management

Spokesperson(s) Name and Title:

Forrest Pengra, Manager of Infrastructure & Technology

Department:

Public Works

Purpose of Report:

To formalize cooperation with area municipalities and first nations for the purpose of forming the Integrated Community Energy and Climate Action Plan (ICECAP) through the adoption of a Memorandum of Understanding, formulation of draft Terms of Reference and a Work Plan. This group and subsequent action plan are foundational to working through the Federation of Canadian Municipalities - Partners for Climate Protection Program.

Determination for Council:

Bylaw: 2020 - 7006

Resolution:

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Stretch Goal or Core Service Improvement Goal - Yes

New Service, Project or Program - Yes

Does This Item Relate to Council’s Strategic Priorities - ?

Background:

On June 18th, 2019, Council joined the Federation of Canadian Municipalities (FCM) and ICLEI in the Partners for Climate Protection Program. As part of this endorsement, staff identified the importance and significance of working with area municipalities and first nations to leverage resources from the Georgian Bay Biosphere. Through area collaboration, it became quite clear a functional, official working group was paramount to its success. Foundational to this, is a formalization of these relationships through a Memorandum of Understanding (MoU). While collaboratively developing the MoU,

members also began working on draft Terms of Reference for the group/committee(s) as well as a Work Plan for 2020. The Memorandum sets out the purpose, objectives, membership, committees, and meetings for the group.

The regional relationships will be increasingly more important as individual members proceed through the early FCM - PCP milestones. As organizations individually complete milestone 2, they will arrive at milestone 3 and begin to develop a local action plan. The intent for this working group is for partner organizations to come together and form a more meaningful regional plan.

The significance of area collaboration cannot be overstated and is particularly true when it comes to community-level, regional planning. On average, each partner organization only emits 1.5% of the total community greenhouse gas emissions; because of this, it is important to understand usage and output for the entire community. This includes, but is not limited to, electricity, natural gas, propane, fuel oil, and transportation fuels. Other aspects of assessment include travel patterns, environmental activities, waste disposal, and many others. While it's true that municipal influence over public energy consumption is limited, their role can encourage a widespread transition toward low- carbon technologies. These roles include public communication, leadership through example, investing in green technologies, conservation/preservation programs, and others. Each partner organization is committed to the FCM framework and to working collaboratively for a meaningful, actionable regional plan.

To date four municipalities have joined ICECAP including Township of McKellar, Township of Seguin, Township of Carling, and the Township of the Archipelago. The remaining municipalities in the West Parry Sound area are pending. Numerous area First Nations will be bringing the MOU to their Councils in early 2020 to join. This is truly an area initiative with great potential for meaningful impact.

Staff Recommendation:

Staff worked collaboratively with area organizations that are to make up ICECAP as well as the Georgian Bay Biosphere to shape the group into a functional and meaningful

collaborative. Working together will not only create a more meaningful regional plan for reducing greenhouse gas emissions, it will help reduce the costs of doing so. Given limited resources, joining ICECAP allows the Town to do much more for much less than going at it alone.

Advantages and/or Disadvantages of Staff Recommendation:

Working collaboratively will increase the efficiency of working through the FCM - PCP Milestones while reducing the costs to do so. Working together to form a regional GHG reduction strategy will be far more valuable than the sum of all members on their own.

Alternatives:

Not join the other West Parry Sound area organizations and proceed through the FCM - PCP Milestones alone and focus on a Town of Parry Sound specific greenhouse gas reduction plan, at a much slower pace.

Cost/Financial Impact:

In 2019, the budgetary impact was $2,500 and came as a request for support for the GBBR, by way of deputation, for the purpose of initially administering the FCM - PCP group. This money was used for the initial launch of the program and resulted in the Town of Parry Sound completing Corporate Milestone 1 and a significant portion of Community Milestone 1. In 2020, the membership costs are to be approximately $8,400. It is anticipated that this will aide in the Town proceeding most, if not all, of the way through Corporate and Community Milestone 2. Future contributions will be subject to annual budgeting. As the number of partner organizations increases it is anticipated membership fees will decrease.

Included in Current Budget:

Yes

Attachments:

(Accessible format available upon request)

Att #1 draft by-law

Att #2 ICECAP MOU for Council Membership.pdf

Att #3 ICECAP MOU Schedules.pdf

Att #4 ICECAP Work Plan and Budget.pdf

CAO's Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the following comments:

10.2.1a ATT#1

The Corporation of the Town of Parry Sound

By-law 2020 - 7006

Whereas Sections 8, 9 and 10 of the Municipal Act, 2001, S.O. 2001, c.45 authorize municipalities to enter into agreements; and

Whereas the Council of the Corporation of the Town of Parry Sound deems it appropriate to take a collaborative approach to energy management and reduce greenhouse gas emissions,

Now Therefore the Council of The Corporation of The Town of Parry Sound Enacts As Follows:

1. That the Mayor and Clerk be authorized to execute a Memorandum of Understanding with area municipalities and First Nations located in the Georgian Bay Biosphere region for the purpose of a collaborative, more cost-effective approach to energy management and the reduction of greenhouse gas emissions.

2. That this By-law shall come into force and effect upon the final passing thereof.

Read a First time this 21st day of January, 2020

Mayor Clerk

Read a Second and Third time, Passed, Signed and Sealed

this day of , 2020

Mayor Clerk

1 10.2.1b ATT#2 Schedule A to By-law 2020-7006

Integrated Community Energy and Climate Action Plans (ICECAP)

Memorandum of Understanding

The Memorandum of Understanding prepared the 7th day of November, 2019,

Between the Signatories in section IX and to those who join this agreement in the future.

The terms and conditions for the undertaking of an agreement for the Integrated Community Energy and Climate Action Plans (ICECAP) are as follows:

I. Name

The name of this partnership shall be the Integrated Community Energy and Climate Action Plans for the Georgian Bay Biosphere region, hereafter referred to as ICECAP.

The Partners represent area Municipal and First Nations Councils and are henceforth referred to as “Corporate Stakeholders” for the purposes of ICECAP governance.

II. Purpose

The ICECAP is a partnership between the Municipalities and First Nations located in the Georgian Bay Biosphere region for the purpose of a collaborative, more cost-effective approach to energy management and the reduction of greenhouse gas emissions for the operations of each corporate stakeholder, for each participating community and for the broader region.

III. Objectives

The objectives of the ICECAP are as follows:

i. Encourage the reduction greenhouse gas emissions (GHG) ii. Improve energy efficiency iii. Reduce the use of fossil fuels iv. Adapt to a changing climate by building greater resilience

Note that established frameworks will be used to meet these objectives including: (1) the Federation of Canadian Municipalities (FCM) Partners for Climate Protection (PCP) program, as adopted by interested Councils; and (2) the Community Energy Plans developed by interested First Nations with support of the Independent Electricity System Operator (IESO).

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 1

This MOU does not prevent any Corporate Stakeholder from acting individually or proceeding at its own pace with respect to community energy management or any other climate action related initiative.

IV. Membership

Municipalities and First Nations located within the Georgian Bay Biosphere region are eligible members of ICECAP. Potential members include:

Chimnissing / Beausoleil First Nation Township of Georgian Bay Moose Deer Point First Nation Township of Seguin Wasauksing First Nation Town of Parry Sound Shawanaga First Nation Township of McKellar Magnetawan First Nation Township of McDougall Henvey Inlet First Nation Township of the Archipelago Dokis First Nation Township of Carling Wahta Mohawk First Nation Township of Whitestone Wikwemkoong Unceded Territory

Each member is required to pay an annual administrative Membership Fee, as identified in Schedule A.

Each Council appointee is to be granted one vote, as per the draft Terms of Reference in Schedule B.

Members are entitled to use the Georgian Bay Biosphere Reserve Inc. (GBBR) organization as a service provider and resource, of which the roles and responsibilities will be set out under the Terms of Reference, including any membership privileges.

V. Committees

The following committees are to be established, with a Council-appointed liaison to:

i) Corporate Stakeholder Committee

And as the committee determines, staff and other experts will be consulted for the:

ii) Technical Advisory (ad hoc)

The roles and responsibilities of each committee will be outlined in Schedule B.

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 2

VI. Meetings

Meetings of the ICECAP will follow those established under the Terms of Reference.

1) Corporate Stakeholder Committee – Provide input and direction to the project on needs and opportunities within the region. Members will help oversee the progress toward collective Corporate goals, actions and emissions targets outlined in the ICECAP and be a liaison to their respective Councils. They may advise on funding opportunities and public communication strategies.

The Corporate Stakeholder Committee shall have the power to amend the Terms of Reference as needed.

i. Meeting frequency: twice per year, or as needed. ii. Members: appointee(s) of Council, e.g. elected official and staff iii. Chair: selected and voted upon among the Corporate Stakeholder members.

2) Technical Advisory – Provide expertise in various areas of the planning, analysis and recommendations. This group may be made up of Municipal/First Nation staff and other subject experts or consultants.

i. Meeting frequency: quarterly, or as needed with sub-groups. ii. Representatives: invited by corporate stakeholders to address known technical information needs. e.g., efficiency considerations, infrastructure and design, building performance analysis, fuel sources and pricing, carbon storage/sequestration calculations, etc.

Both the Corporate Stakeholder Committee and the Technical Advisory meetings will be open to the public, except with matters of a closed nature which would require those meetings to be closed to the public.

VII. Operational Guidelines

1) Administration

i. The Committee Chair is elected by the Corporate Stakeholder Committee voting representatives. ii. The ICECAP project staff will act as employees or consultants are ex-officio members of the committee. iii. The term of this MOU is ongoing commencing December 31, 2019; a review of the MOU will occur every two (2) years or as required. iv. The elected Chair will hold their position for two (2) years. v. There will be no limit on the number of terms a member holds a position, provided that a Council-appointed liaison remains an elected official of the respective Municipality.

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 3

vi. Minutes of each meeting will be recorded and distributed to all Members and Advisors prior to the next meeting. vii. There will be no limit on representatives from member organizations; however, they are ex-officio members. viii. A majority of members must be present in order to hold a meeting. ix. A quorum exists with the majority of members present. If a member is not present, they may still submit their vote by Proxy in email format. x. A member must give six months notice, in writing, if they wish to withdraw from the ICECAP membership. If a member withdraws from ICECAP, its annual financial contribution paid for that year will be forfeited and will remain the property of ICECAP. xi. All reports and digital representations must display a notice indicating that the information is provided by the ICECAP initiative. xii. An annual work plan shall be presented for each fiscal year no later than 6- months before the end of the calendar year. It is noted that a budget presented 6-months before the end of the calendar year is preliminary and may be subject to modifications as project results and outcomes continue to emerge in that calendar year.

3) Financial

i. Each Partner will pay an annual membership fee (Schedule A) for the administration of the partnership. ii. Each Partner will participate in the development of the annual work plans, with associated budgets, for review and approval by the Corporate Stakeholders Committee. iii. Each Partner will further pay a proportional share of the approved annual work plans’ budget, as approved by the Corporate Stakeholder Committee. iv. GBBR Inc. will manage the bookkeeping, invoicing and receipting. v. GBBR Inc. will manage the finances and provide quarterly and annual financial statements to members.

4) Assets

i. Each Partner will provide the ICECAP with available energy data and related information to meet PCP requirements.

VIII. Effective Date & Term

This MOU becomes effective immediately upon execution by all parties and will be reviewed by the signatories every two (2) years.

IX. Signatures We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 4

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

The Corporation of the Township of Georgian Bay

______Mayor Date

______Clerk Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 5

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

The Corporation of the Township of Seguin

______Mayor Date

______Clerk Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 6

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

The Corporation of the Town of Parry Sound

______Mayor Date

______Clerk Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 7

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

The Corporation of the Township of McKellar

______Mayor Date

______Clerk Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 8

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

The Corporation of the Township of the Archipelago

______Mayor Date

______Clerk Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 9

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

The Corporation of the Township of Carling

______Mayor Date

______Clerk Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 10

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

The Corporation of the Township of McDougall

______Mayor Date

______Clerk Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 11

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

The Corporation of the Township of Whitestone

______Mayor Date

______Clerk Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 12

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Chimnissing First Nation

______Chief Date

______Council Member Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 13

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Moose Deer Point First Nation

______Chief Date

______Council Member Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 14

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Wasauksing First Nation

______Chief Date

______Council Member Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 15

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Shawanaga First Nation

______Chief Date

______Council Member Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 16

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Magnetawan First Nation

______Chief Date

______Council Member Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 17

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Henvey Inlet First Nation

______Chief Date

______Council Member Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 18

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Dokis First Nation

______Chief Date

______Council Member Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 19

We, the undersigned, confirm that we are committed to participating in the Integrated Community Energy and Climate Action Plans as per the conditions set forth above.

Wahta First Nation

______Chief Date

______Council Member Date

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 20

[INSERT OTHER ICECAP SIGNATORIES HERE]

Integrated Community Energy & Climate Action Plans Eastern Georgian Bay 21 10.2.1c ATT#3

Integrated Community Energy & Community Action Plans (ICECAP)

Schedule A:

Membership Fees

1. The annual administrative membership fee for ICECAP members is outlined below and is subject to review by the Corporate Stakeholder Committee:

$2,500.00.

2. The annual membership fee is due by January 31st.

3. The annual membership fee entitles all members to the following services & support:

o Administration of the ICECAP initiative o Data acquisition and analysis of Corporate Milestone 1 for Partners for Climate Protection (PCP) signatories; o Management of PCP account on behalf of member o Submission of staff-reviewed and approved Corporate Milestone 1 within a member’s Federation of Canadian Municipalities’ PCP account

o Support to the ICECAP Corporate Stakeholders Committee o Support to the ICECAP Technical Advisory Committee o Ongoing GBBR Inc. advisory services to members o Grant application service to subsidize annual work plan costs o Other administrative support

4. Consideration will be given to membership fees based on individual circumstances and will be decided by the Corporate Stakeholder Committee.

Note: Separate annual project work plans and accompanying budgets will be determined and approved for recommendation to Councils by the ICECAP Corporate Stakeholder Committee, as per the Terms of Reference (Schedule B).

ICECAP Schedules 1

Integrated Community Energy & Community Action Plans (ICECAP)

Schedule B: Terms of Reference

(DRAFT for CORPORATE STAKEHOLDER COMMITTEE REVIEW)

1. Vision To reduce greenhouse gas (GHG) emissions, improve energy efficiency, reduce the use of fossil fuels, and adapt to a changing climate by building greater resilience within the Georgian Bay Biosphere region using a collaborative approach known as “Integrated Community Energy and Climate Action Plans” (ICECAP) for Municipalities and First Nations, with the support of community partners.

2. Purpose The purpose of this Terms of Reference document is to outline the roles and responsibilities of ICECAP members who have formally pledged to address climate change in their respective jurisdictions, and as a regional collective within the UNESCO biosphere reserve. It supports the Memorandum of Understanding signed by member Councils.

3. Objectives ICECAP will identify goals, actions, and emissions reduction targets that fit with and address the unique needs of each Municipal and First Nation partner at a corporate level and be supported by diverse stakeholders to identify action plans at the community level.

Specific tools will be used to advance goals and to help meet targets. Sharing knowledge, strategies and resources will be more cost-effective and efficient for the region.

4. Background

Several Municipalities have adopted the ‘Partners for Climate Protection’ resolution under the Federation of Canadian Municipalities (FCM), committing them to inventory GHGs at the corporate and community levels, set targets for reduction, develop a local action plan, implement local action plans towards those goals, and monitor and report progress.

ICECAP Schedules 2

Several First Nations have created Energy Management Plans or are creating positions for Community Energy Champions, supported by the Independent Electricity Systems Operators (IESO) and other partners.

Together, these Councils will be represented as “corporate stakeholders” to oversee the ICECAP initiative in ways that meet their respective and collective energy and climate goals. See membership in Appendix A.

5. Corporate Stakeholder Commitment

Under the Federation of Municipalities (FCM) with support from an ICLEI1 sustainability framework, Municipalities are invited to adopt the ‘Partners for Climate Protection’ (PCP) resolution.

First Nations are similarly invited to use the PCP framework by joining ICECAP to help achieve their own GHG reduction and climate action goals. See Appendix B for the scope of the Georgian Bay Biosphere region and Appendix C for details about the PCP Milestones.

The milestones are as follows:

See: https://fcm.ca/en/programs/partners-climate-protection

6. Partnership with Georgian Bay Biosphere Reserve Inc. (GBBR Inc.)

By signing onto the PCP resolution and paying the annual membership fee a Council automatically has membership in ICECAP within the Georgian Bay Biosphere region, and is eligible for the coordination services of GBBR Inc. The GBBR Inc. will work with each member to develop and deliver actionable items that reduce GHG emissions from a corporate (internal operations) and community perspective. The GBBR Inc. understands that each member is subject to its own unique set of conditions, warranting individual recognition as it contributes to a larger collective goal.

1 Local Governments for Sustainability, founded in 1990 as the International Council for Local Environmental Initiatives ICECAP Schedules 3

GBBR Inc. will serve as coordinator and delivery provider for the regional ICECAP for interested corporate and community partners and the general public.

7. Contact

Georgian Bay Biosphere Reserve Inc.,11 James Street, Parry Sound ON P2A 1T4 (705) 774.0978 Email: [email protected]

8. Proposed Project Structure In order to achieve the goals of climate change mitigation, adaptation and resilience the proposed structure for the ICECAP initiative is as follows:

Area Municipal & First Nation

Councils

ICECAP Corporate Stakeholders Committee

1 elected official per council 1 staff liaison per council

Technical Coordination Advisory Operations Group (GBBR)

Community Partners and the General Public

ICECAP Schedules 4

9. Roles & Responsibilities: 1) Corporate Stakeholder Committee – Provide input and direction to the GBBR Inc. on needs and opportunities within the Georgian Bay Biosphere region. Members will help oversee the progress toward collective corporate goals, actions and emissions targets outlined in the ICECAP and be a liaison to their respective Councils.

a. Meeting frequency: twice per year, or as needed.

b. Members: one (1) elected official and (1) appointee of each Council (e.g., staff)

c. Director from the GBBR Inc. as a voting member and liaison to the GBBR Inc. Board of Directors. This director will abstain in any perceived or actual conflicts- of-interest, such as funding agreements with GBBR Inc.

d. Chair: selected from among the Corporate Stakeholders involved.

a. Meeting frequency: quarterly, or as needed with sub-groups.

b. Representatives: invited by corporate stakeholders or GBBR Inc. staff to address known information needs. e.g., efficiency considerations, infrastructure and design, building performance analysis, fuel sources and pricing, carbon storage/sequestration calculations, etc.

3) Community Partners – Include a broad range of community groups, organizations, agencies, businesses and the general public. They will continue to be engaged through ongoing meetings and conversations and through public events such as:

• Clean Energy Forum • Speakers’ Series • Training Workshops • Indigenous Knowledge

Community Partners will be engaged at strategic points in the ICECAP planning process and through ongoing communications by the Corporate Stakeholder Committee and GBBR Inc.

4) Georgian Bay Biosphere Reserve Inc. – Provides coordination and operations support, including grant and membership development to advance ICECAP goals.

ICECAP Schedules 5

10. General Membership Each area Council is encouraged to appoint one or more liaisons to attend Corporate Stakeholder meetings and to be available on occasion for technical advisory roles in the project. These positions may be drawn from Council, Public Works, Planning, Facilities, Community Services or other departments or areas of expertise. The Terms of Reference will be amended on a periodic basis to reflect any changes to Corporate Stakeholder Committee membership. See Appendix A for a current list of members.

11. Community Partners

Representatives from a broad range of community groups, organizations, agencies, businesses and the general public interested in the work of the Corporate Stakeholder Committee are welcome to attend and participate in all meetings. They provide valuable information, resources, networks and partnerships for advancing climate mitigation and adaptation within communities and across the region (see Appendix A).

12. Record Keeping All approved Corporate Stakeholder Committee meeting minutes shall be provided to each member. GBBR Inc. staff shall ensure the approved minutes and reports are sent to each member Municipality and First Nation Council, as directed by the Chair.

GBBR Inc. will manage the bookkeeping, invoicing and receipting and will manage the finances and provide quarterly and annual financial statements to members.

Notes from all Technical Advisory meetings will be taken and kept on file for reference by any Corporate Stakeholder or project partner.

13. Meetings

Frequency: Corporate (2x per year) and Technical (4x per year) or as needed.

Additional meetings may be scheduled as necessary at the call of the Chair.

Meetings are suggested for August and January.

Agenda: GBBR Inc. staff shall set the agendas with member input and Chair oversight. They will be sent to members five (5) business days prior to the meeting.

ICECAP Schedules 6

14. Funding

• The ICECAP initiative will be supported by area Municipal and First Nation financial contributions. • The annual membership fee is determined by the Corporate Stakeholder Committee and set out as a Schedule to the Memorandum of Understanding. • Annual work plans, with associated budgets, will be reviewed and approved by the Corporate Stakeholders Committee. • Total costs for regional project delivery will be divided among member Councils in equal portions. • Financial requests will be made directly to each Council by the committee member (elected official or staff) or in a deputation. • As funding is received from other sources (e.g. provincial/federal government) it will reduce the overall current year’s budget or be carried forward to the following year’s budget (depending on the timing of the receipt of these funds). As new members join the initiative, they will pay the annual administrative fee and receive services as listed in Schedule A – Membership fees. All subsequent budgets approved by the Corporate Stakeholder Committee will be adjusted proportionally for the new member(s). • Financial and operations summaries will be provided quarterly, and annually for review. Any excess income over expenses for the year will be either: (a) returned to members proportionally, or (b) paid against the next fiscal project budget amounts.

15. Roles of GBBR Inc.:

• Educate area Councils and their communities on energy and climate-related matters and connect them to resources, tools and funding.

• Advance the adoption of best practices and policies within area Councils’ corporate operations to support climate change action, greenhouse mitigation, climate adaptation and resilience.

• Identify funding opportunities, prepare applications and administer grants to fund Municipal, First Nation, and community-based climate action projects.

• Collaborate with Municipalities, First Nations and others to create, manage and monitor the ICECAP goals and targets.

• Provide research and information as requested by member Municipalities and First Nations (i.e., best practices, funding/grant information, GHG data analysis).

• Promote the goals and progress of the ICECAP to the public and interested partners.

• Manage membership and online account requirements for Corporate Stakeholders who have joined the FCM PCP program (or equivalent), if requested.

ICECAP Schedules 7

16. Accountability

1. GBBR Inc. will be accountable to the ICECAP Corporate Stakeholder Committee and all project funders.

2. GBBR Inc. will produce individual reports to Council members that are working through their PCP Milestones and deliver them via staff or deputations, as requested.

3. GBBR Inc. will track all financial contributions and expenditures and provide an annual financial report to the Corporate Stakeholder Committee.

4. GBBR Inc. will produce regional reports and public summaries to communicate progress at a regional level on GHG reduction and improved energy efficiency and clean technology.

ICECAP Schedules 8

APPENDIX A: ICECAP Contacts: 2019

Note: this is a working list and the appendix will be updated as required

CONFRIMED MEMBERS: COUNCIL TECHNICAL / ALTERNATE

Township of Georgian Bay P. Koetsier D. Suddaby J. Schnier Township of the Archipelago A. Barton M. Kearns C. Henderson Carling Township S. Murphy K. McLLwain Town of Parry Sound F. Pengra C. Harris Seguin Township D. Moffatt D. O'Brien JJ. Blower McKellar Township P. Hopkins T. Wylie D. Carmichael PENDING MEMBERS:

McDougall Township T. Hunt Whitestone Township M. Hendry Wasauksing First Nation J. Tabobondung R. Tabobondung Shawanaga First Nation C. Assance Magnetawan First Nation C. Cozmik A. Laforge Henvey Inlet First Nation S. Contin Dokis First Nation R. Restoule Moose Deer Point First Nation A. Chimnissing Beausoleil First Nation Wahta Mohawk First Nation R. Sonmor

POTENTIAL COMMUNITY PARTNERS

West Parry Sound Geography Network Severn Sound Environmental Association North Bay-Parry Sound Health Unit Ratepayer Associations Lakeland Holdings Ltd. (Bracebridge Generation) Parry Sound Area Active Transportation Parry Sound & Area Food Collaborative Utilities (propane, gas, etc) Climate Action Parry Sound Westwind Forest Stewardship Inc. TEK Elders Group Henvey Inlet Wind (Nigig Power Corp; Pattern Energy) West Parry Sound Regional Economic Development Community Business & Development Corporation Waubetek Business Development Corporation Independent Electricity Systems Operators Ogemahwajh Tribal Council

Integrated Community Energy & Climate Action Plans 9

APPENDIX B: Project Scope

The Georgian Bay Biosphere Reserve is situated in Anishinaabek territory. GBBR includes the jurisdictions of nine First Nations, eight Municipalities, and areas managed provincially and federally. All key partners are invited to collaborate on the ICECAP initiative.

Integrated Community Energy & Climate Action Plans 10

APPENDIX C: Partners for Climate Protection Framework Under the Federation of Municipalities (FCM) with support from an International Council for Local Environmental Initiatives (ICLEI) sustainability framework, Municipalities are invited to adopt the ‘Partners for Climate Protection’ (PCP) resolution with the option of using GBBR as a delivery partner. First Nations are similarly invited to use the PCP framework by partnering with the GBBR to help achieve their own GHG reduction and climate action goals. The Milestones structuring this work are as follows:

Milestone 1: Create a GHG emissions inventory and forecast A GHG emissions inventory can help you track emissions and spending, gather money-saving information and measure your progress over time. Having a forecast allows you to project future emissions based on assumptions about population, economic growth and fuel mix.

Complete Milestone 1

Required information:

• Summary of corporate and community GHG emissions inventory • Emission intensity values or coefficient values (for all energy types, including electricity) • Summary of data sources • Description of assumptions made regarding data • 10-year business-as-usual emissions forecast

Milestone 2: Set an emissions reduction target

A GHG emissions reduction target sets the tone and direction for your emission reduction efforts. Targets should be achievable, while also inspiring ambitious action. We encourage you to adopt two targets: one for Municipally owned operations and another for community-wide emissions.

Complete Milestone 2

When you’re ready, provide us with the following, just as you did in Milestone 1:

• Description of your targets, including baseline year, target year and percentage change from baseline year • A Council resolution that adopts the targets set, including the baseline year, target year and percentage change from baseline year

Milestone 3: Develop a local action plan

A local action plan outlines how your Municipality will achieve its emissions reduction target through Municipal operations and community-based initiatives. Stakeholder engagement is critical to your plan’s development, and ownership of the plan by Municipal staff and the community can help ensure its long-term success.

Integrated Community Energy & Climate Action Plans 11

Complete Milestone 3

When you’re ready, provide us with the following, just as you did for the other milestones:

• Description of the activities that will help you achieve your target reductions (provide a written report, presentation or website) • Description of how the public or internal stakeholders participated in developing the plan • Description of the costs and funding sources • Names of the Municipal department(s) or organization(s) responsible for the plan and the actions outlined in it

Milestone 4: Implement the Local Action Plan

Several factors influence your ability to successfully implement your local action plan. Integrate it into your Municipality's existing plans and policies so it’s top of mind in Municipal decisions and linked to your Municipal budgeting process. Create a clear implementation schedule as well as ways to monitor and communicate your progress. Doing so will help you ensure ongoing support from your Council and stakeholders.

Complete Milestone 4

When you’re ready, provide us with the following, just as you did for the other milestones:

• Description of the degree to which measures in your local action plan have been implemented (include implementation members, financing mechanisms, and variations from the original plan)

Milestone 5: Monitor progress and reporting results

Monitoring helps you determine whether your initiatives are working and whether you’ll meet your target. Use data you’ve collected to evaluate and adjust your activities. You can also use reporting to connect with stakeholders and funders to solidify support for future initiatives.

Complete Milestone 5

When you’re ready, provide us with the following, just as you did for the other milestones:

• An updated corporate or community inventory for the current (or near current) year • Quantification of the GHG reduction impact of each measure outlined in your local action plan • Report on how stakeholders and decision makers have been included throughout your milestone process

Completing Milestone 5 is a significant achievement, but it does not signal the end of your journey. Your local action plan is a living document that should be revised as information, ideas and circumstances evolve.

See: https://fcm.ca/en/programs/partners-climate-protection

Integrated Community Energy & Climate Action Plans 12 10.2.1d ATT#4

Integrated Community Energy and Climate Action Plans Work Plan & Budget for 2020

Work Plan The overall objective is to coordinate the regional collaborative project Integrated Community Energy and Community Action Plans (ICECAP) with First Nations, townships and partners. Key services include: 1. Coordination ● Engaging and convening a multi-stakeholder committee to set workplans, priorities and actions as a regional initiative with individualized outputs. ● Continue to seek new partners to join the collaborative, for example new municipal and First Nation partners.

2. Mitigation Planning ● Work with partners to advance through PCP milestones (see Appendix A). ● Develop approaches for First Nation communities to engage through/with PCP framework. ● Work with First Nation and municipal staff on actions to mitigate climate change by integrating climate change considerations within operations, policies and procedures. ● Explore ‘seeding actions’ to build community awareness, involvement and ownership of climate change mitigation and resilience actions.

3. Communications & Education ● Educate communities and councils on climate change and ways we can reduce our greenhouse gas (GHG) emissions, the use of fossil fuels, lower our energy consumption, and adapt to our changing climate.

4. Adaptation Toward Resilience ● Develop approaches to include climate change adaptation/resilience as part of ICECAP.

Budget

As per the work plan presented above, the 2020 budget is:

Expense Category Amount

Salary $57,000

Travel, meetings, and training $7,315

Communications, outreach, materials, expenses, and admin $15,685

Total $80,000

The sources of funding for the 2020 budget are:

Funding Source Amount

GBBR (includes NOHFC intern) $37,500

Township of Georgian Bay – ICECAP membership fee $2,500

Townships $40,000 ($8,000/partner) (Parry Sound, Carling, Archipelago, Seguin, McKellar)

Total $80,000

* Based on 5 townships, cost adjustments will be made if more councils come on board.

Appendix A - Partners for Climate Protection Milestones

Milestone 1: Create a GHG emissions inventory and forecast Results:

● Summary of community or corporate inventories. ● Emission intensity values or coefficient values (for all energy types, including electricity). ● Summary of data sources. ● Description of assumptions made regarding data. ● 10-year business-as-usual emissions forecast.

Milestone 2: Set an emissions reduction target Results:

● Description of your targets, including baseline year, target year and percentage change from baseline year. ● A council resolution that adopts the targets set, including the baseline year, target year and percentage change from baseline year.

Milestone 3: Develop a local action plan Community action plans will be high level plans that take a regional collaborative approach. The advantage of this approach is that it identifies synergies, such as: regional priorities, collaborative actions (i.e. multi-partner), and regional funding options. Feedback from other townships and partners (e.g. Sustainable Severn Sound) that have completed climate action plans is that this process requires time in order to go through multiple staff reviews/versions and council approval. We have therefore budgeted to commence work on this milestone in 2020 and anticipate that this work will continue in 2021. Milestone 3 tasks may include:

● Description of the activities that will help you achieve your target reductions (provide a written report, presentation or website). ● Description of how the public or internal stakeholders participated in developing the plan. ● Description of the costs and funding sources. ● Names of the municipal department(s) or organization(s) responsible for the plan and the actions outlined in it.

10.3.1

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda

Council Meeting Date:

January 21, 2020

Subject:

Rezoning Application - Z/19/14 - College Drive (M2 Developments Inc.)

TOMRMS File Number:

G 5-3-15914

Spokesperson(s) Name and Title:

Taylor Elgie, Manager of Building and Planning Services

Department:

Development and Protective Services

Report Recommendation

By-Law 2019 - 6999

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Z/19/14 - 12 College Drive (M2 Developments Inc./Gardens of Parry Sound)

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Strategic 'Stretch' Goal or Core Service Improvement Goal - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities? - No

Background/Report:

A decision on the above application was deferred on December 3, 2019 (report included as Attachment 2) to allow staff to compare the Town's accessible/barrier free parking standards with other municipalities.

The applicant proposed doubling the Town's standard, from 1 accessible space per 30 spots to 2 accessible spaces per 30 spots. Council did not feel this was sufficient due to issues raised during the public process.

Proposal:

Staff have completed the following analysis based upon a requirement of 60 parking spaces. The proposal is for a 60-unit retirement residence which requires 1 parking space per unit. Results from other comparable municipalities are below.

Parry Sound Bracebridge Gravenhurst Sault North Sudbury Previous Ste Bay By-law Marie

No. of 2* 3 3 4 2 2 4 spaces Required

* The Town's current By-law technically only requires two spaces which does not meet the standards of the Accessibility for Ontarians with Disabilities Act (AODA). In this

regard staff require adherence with the AODA regulations to achieve a higher standard, which in this situation is three spots.

Staff are of the opinion that the applicant's proposal exceeds typical best practices, is in excess of other municipalities and is in excess of the minimum standards of the Province of Ontario - specifically the Ministry for Seniors and Accessibility. Part of this Ministry's mandate is to, "(help) seniors stay safe and making Ontario more accessible for everyone and promoting the benefits of age-diverse, accessible workplaces and communities where everyone is able to participate".

The applicant still feels their proposal to exceed the standards of the Integrated Accessibility Standards regulation is reasonable and represents a reasonable compromise between the minimum standards and the issues raised during the public process.

During the public meeting a tenant of the existing building (not subject to this application) noted a shortage of dedicated accessible spots in the existing building and does not want this shortage of dedicated spots to be replicated. Planning, By-law and Human Resources/the Accessibility Coordinator staff are of the understanding that municipalities do not have jurisdiction in administrating the ownership of accessible spots. Furthermore, even if more accessible spots are required, they will not necessarily be for the exclusive use of certain tenants. Therefore, the issue in staff's opinion is not necessarily about a shortage of accessible spots, but rather of dedicated spots that tenants have reserved for their exclusive use. Increasing accessible spots does not address this concern.

If the property owner decided to dedicate accessible parking spaces to the sole use of their tenants, they would then be required to provide additional accessible spaces for the use of the general public. Ex - if 100% of accessible spaces were leased to their tenants, where is a visitor in need of an accessible space to park. This would not be legal.

The ownership of parking spaces is not a matter of a Zoning By-law Amendment and staff recommend approval of the By-law as originally drafted. Purchasers/tenants to any condominium, rental or retirement residences need to be aware of their exclusive rights as it relates to parking as part of their decision to live there.

Staff recommend that the subject property be required to have four accessible parking spaces, being double the current standard. If staff's recommendation to double the current standards is not up to Council's expectations and Council wishes for increased accessible standards to apply to these types of uses, it would be better suited as a general provision in the Zoning By-law which applies Town wide. This course of action will be fair and predictable. Staff have included this as a note in the new draft Zoning By-law. The consultant has been advised to have the document ready for public viewing in early 2020.

As an aside, requiring more land to be used as parking is not without consequence. Although requiring more accessible spaces may meet a raised concern, it will also require more land to be paved over. This results in more vegetation removal, increased stormwater runoff, increased construction costs and larger portions of the lot being covered in an impervious surface. At a grand scale this can create urban microclimates which have other adverse impacts, degrade the natural environment and reduce the urban tree canopy. The AODA act regulations attempt to reach a compromise between all these issues.

Staff Recommendation

That approval be given to the zoning by-law amendment.

Advantages and/or Disadvantages of Recommendation:

- Represents a compromise between the applicant's request as well as the concerns of the staff/neighbouring property owners.

Alternatives:

1. Refuse the By-law; 2. Require more barrier-free spaces.

Cost/Financial Impact n/a

Included in Current Budget: n/a

Attachments:

Attachment 1 - Draft By-law

Attachment 2 - Opposed Submissions

CAO’s Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the following comments:

10.3.1a ATT#1

The Corporation of the Town of Parry Sound

By-law 2019 - 6999

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Z/19/14 - 12 College Drive (M2 Developments Inc./Gardens of Parry Sound)

Whereas the authority to pass this by-law is provided by Section 34 of the Planning Act, R.S.O. 1990, c P.13 and amendments hereto;

Whereas By-law 2004-4653 was enacted by the Corporation of the Town of Parry Sound to regulate land use within the Municipality;

And whereas the Council of the Corporation of the Town of Parry Sound deems it advisable to further amend By-law 2004-4653:

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

1. Schedule “A” and Section 26 – Special Provisions of By-law 2004-4653, as amended, is further amended for a property described as part of Part 1, Plan 42R- 18846, Town of Parry Sound, District of Parry Sound, fronting on Parry Sound Drive, by replacing the existing Special Provision 26.88 (S.P. 26.88) zone. The lands to be rezoned are noted as Subject Property on Schedule "I", bounded by a dashed outline.

2. Section 26 “Special Provisions” of By-law No. 2004-4653, as amended, is hereby further amended by deleting the S.P. 26.88 text and replacing it with the following:

“S.P. 26.88 The lands affected are described as part of Part 1, Plan 42R18846, Town of Parry Sound, District of Parry Sound, fronting on Parry Sound Drive.

Despite Sections 3.R and 14.1 of By-law 2004-4653, as amended, for those lands described above, one of the following three uses shall be permitted on the subject property, either a 60 unit Retirement Residence, a 60 unit Retirement Residence -

1 The Corporation of the Town of Parry Sound

By-law 2019 - 6999 Special or a 60 unit Dwelling - Apartment. Specifically, for these lands, a Retirement Residence - Special shall be defined as:

"Retirement Residence - Special

Means a residence providing accommodation for retired persons or couples where each private bedroom or living unit has a separate private bathroom or shares a separate private bathroom with no more than one other unit and each private bedroom or living unit has a separate entrance from a common hall, but where common facilities for the preparation and consumption of food may be provided and common lounges, recreation rooms, medical care facilities and other personal services for the residents may also be provided."

Despite the "Apartment Dwelling, Retirement Residence" provisions of Section 8.2 of By-law 2004-4653, as amended, for those lands described above, a Retirement Residence or a Retirement Residence - Special shall be subject to each unit having a maximum of two bedrooms, a reduced easterly interior side yard of 0.5 metres, and a maximum height of four storeys.

Despite the "Apartment Dwelling, Retirement Residence" provisions of Section 8.2 of By-law 2004-4653, as amended, for those lands described above, a Dwelling - Apartment shall be subject to a reduced easterly interior side yard of 0.5 metres, and a maximum height of four storeys.

Despite Section 4.31 - Parking Requirements of By-law 2004-4653, as amended, for those lands described above, a parking requirement of 1 parking space per Retirement Residence - Special unit applies.

Despite Section 4.31 - Parking Requirements of By-law 2004-4653, as amended, for those lands described above a parking requirement of 1.15 parking spaces per Dwelling - Apartment unit applies.

The Corporation of the Town of Parry Sound

By-law 2019 - 6999 Despite Section 4.30 (n), two barrier-free parking spaces shall be provided for every 30 standard parking spaces for any Retirement Residence, Retirement Residence - Special or Dwelling - Apartment on the subject lands.

A Retirement Residence - Special, Retirement Residence or a Dwelling - Apartment shall be subject to the "Apartment Dwelling, Retirement Residence" provisions of Section 8.2 of By-law 2004-4653, as amended, in all other regards.

Except as noted above, all other uses and provisions of the C3 zone and By-law 2004- 4653, as amended, shall continue to apply. Full parking requirements shall apply to any other use other than as described in this Special Provision zone." 3. Schedule I attached hereto is hereby made part of this By-law. 4. This By-law shall come into force and take effect upon the final passing thereof pursuant to Section 34 (21) and (30) of The Planning Act, R.S.O. 1990, c. P.13, as amended.

READ a FIRST time this 3rd day of December, 2019

______

Mayor Jamie McGarvey Clerk Rebecca Johnson

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED this 3rd day of December, 2019.

______

Mayor Jamie McGarvey Clerk Rebecca Johnson

The Corporation of the Town of Parry Sound

By-law 2019 - 6999 Schedule "I"

10.3.1b ATT#2

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda:

Council Meeting Date:

December 3, 2019

Subject:

Rezoning Application - Z/19/14 - College Drive (M2 Developments Inc.)

TOMRMS File Number:

G 5-3-15914

Spokesperson(s) Name and Title:

Taylor Elgie, Manager of Building and Planning Services

Department:

Development and Protective Services

Report Recommendation By-LawAttachment 2019 - 6999 1 - Previous RR Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Z/19/14 - 12 College Drive (M2 Developments Inc./Gardens of Parry Sound)

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Strategic 'Stretch' Goal or Core Service Improvement Goal - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities? - No Background/Report: RR Site:

The subject property is on the north east of Parry Sound Drive and north of College Drive (location plan attached). The property currently has 60 metres (200 feet) of frontage on College Drive.

The property is municipally described as part of Part of lot 29, Concession 3 formerly Township of McDougall now Town of Parry Sound,Previous District of Parry Sound, as roughly illustrated below. - 1

Attachment

Surrounding land uses include Joseph Street to the west, institutional (Canadore College) to the south, rural agricultural to the north and the Gardens of Parry Sound Retirement Residence to the east. The Briggs Lake Provincially Significant Wetland exists to the east of the property. The lands are well vegetated and generally slope towards Parry Sound Drive.

The lands are conditionally severed and presently vacant.

Background:

The property was split zoned in 2013 to permit all the uses in the C3 zone as RRwell as a Retirement Residence.

A 107-unit retirement residence was built on the easterly lands before it was severed. At this time, it was a single parcel.

In 2018 the property was severed, separating the existing development from the proposal today. During the severance, it was noted that the subject property would need a rezoning if an Apartment Dwelling was a requestedPrevious use. - Proposal: 1 The applicant has requested to amend the existing S.P. 26.88 Zone. The property currently permits a four storey Retirement Residence in addition to all the uses in the C3 zone.

The applicant has requested the additional use of a four storey Apartment Dwelling to provide flexibility subject to reduced easterly and rear yard setbacks, and a reduced parking standard of 30 parking spaces for 60 units.

Official Plan:

The OfficialAttachment Plan (OP) designates the property as Highway/Service Commercial. This designation is targeted towards service and tourist oriented commercial uses that rely on vehicular access. Uses such as restaurants, motels, institutional uses 3

(hospitals/medical facilities) and offices are all permitted uses. The request for an Apartment Dwelling is not an envisioned use.

During the 2013 rezoning, it was determined that a retirement residence met the intent of this designation as it is a hybrid of all the aforementioned uses. It was concluded that,

"(a retirement residence) is a hybrid of a commercial and residential use. It is clear that a retirement residence operates almost exactly as would a full-service hotel. Communal dining room with food preparation (restaurant), housekeeping services, entertainmentRR facilities, exercise rooms, concierge and transportation services, private dining rooms (banquet facilities), hairdressing salon and special entertainment outings are common to both uses. A retirement residence can properly be identified as a full-service hotel for the elderly. The only difference between the two uses is the length of stay. Even this is not such a difference. Larger hotels in large centres may provide long term accommodation to wealthy clients. Even in Parry Sound with its seasonal economy, long term accommodation is provided by hotels in Previousthe off season. The Town does not object to this given the reality of a seasonal economy.- The conclusion of this examination is that the proposed retirement residence will act almost identically to a full- service hotel and have a similar if reduced1 impact, consequently, its development in a Highway Service Commercial designation is appropriate."

The request for an apartment dwelling complicates this previous interpretation, as technically an apartment dwelling can be used by any user group and is not commercial in nature. It is worth noting that this is not the intent of the developer though.

Section 3.2.4.3 does permit residential uses provided they are above or behind a commercial component. In this regard, it seems the intent of the Official Plan is to promote mixed used buildings, which combine residential and commercial uses all in a single structure.Attachment

The applicant has advised that their vision is to have a mandator service package of 20 meals per month and share common areas between the two buildings. This appears to be a mixed-use approach, intermixing the commercial components of a retirement residence with residential aspects. However, rather than having it as two separated uses as envisioned in the Official Plan (ex. commercial on lower floor and residential above), they are hybridized into a single user base. This should be seen as meeting the intent of Section 3.2.4.3.

Section 3.2.1.2 of the Official Plan notes that the predominant use of land in a Commercial designation shall be for the selling of goods or services. This sectionRR also notes that residential uses may be appropriate provided they are compatible with the surrounding area. A retirement residence provides a service to the elderly and will be compatible with the surrounding development.

This development is set back quite significantly from Parry Sound Drive. Whether it is residential or commercial, the development would not function as a highway service type use as it would be accessed via College Drive,Previous a local road. In this aspect, this property could be considered to be subject to the- Medium Density Residential designation as Section 9.1 of the Official Plan notes boundaries are approximate unless bounded by railways, rivers, highways or1 other clear geographical barriers - these distinct features are not present. The Medium Density provisions affect the existing 107-unit retirement residence, and in this regard the subject proposal has many similarities. The built form, type of tenancy and vision remain quite similar.

The proposal fronts onto a year-round maintained municipal roadway and will be serviced by Town water and sewer services, further meeting the intent of the OP.

The property is adjacent to the Briggs Lake Provincially significant wetland and wetlands to the north. These constraints were previously evaluated, and development was deemedAttachment to be appropriate. The findings of these reports and the proposal today should remain relevant as the current application only modifies existing development

rights. The property permits C3 and retirement uses, and no new development interests are being granted as a result of this application.

A traffic study is not recommended as the property already has significant development rights. It does not appear that the current request has additional traffic strains than what is currently permissible.

Upon a review of the Official Plan, it seems the principal land use meets the overall intent of the document.

Zoning By-law: RR

The property is currently zoned S.P. 26.88, which permits a retirement residence and all the uses in the C3 zone. The C3 zone permits a wide variety of commercial uses. An apartment dwelling is not permitted.

A retirement residence differs from an apartment dwelling. Amongst other matters, a retirement residence shall provide meals to its inhabitants, permits shared bathrooms, and has common facilities for food consumption/preparation.Previous The requirement for providing food and common eating areas ensures- a certain form of tenancy, as if a building does not have individual kitchens1 it is unlikely to be used by the general public. A request to permit an apartment building essentially means that any user group could make use of the building, as each unit has individual kitchens. This allowance combined with the request for reduced parking has caused land use concerns.

Adjustments to this application are necessary in order to avoid land use problems, make the applicant's request implementable and ensure good planning practices are followed.

One adjustment to this rezoning includes redefining retirement residence to note it is a building to be used for elderly people which may provide meals for its occupants. TypicalAttachmently, a retirement residence shall provide meals, but since every unit has a kitchen this is not the developer's intention. If each unit has a kitchen, that means the tenants

will be able to cook for themselves, demonstrating a level of independence that likely means they will still be able to drive.

The reduced parking standard of 0.5 parking spaces per retirement/dwelling unit is therefore not appropriate.

Through conversations with the applicant, a compromise was reached of one space per retirement residence unit, and 1.15 spaces per apartment dwelling unit. Typically, the Zoning By-law requires and 0.33 per retirement residence bed and 1.25 spaces per dwelling unit for an apartment dwelling. RR The applicant accepts this proposal. Ultimately, they noted that the last problem they desire is a parking shortage for their tenants, as that will make their product less marketable and therefore suffer.

Also related to parking is the amount of barrier free spots. Recent complaints to staff have requested more barrier free spots than the bare minimum for these types of uses. As per the current standard, only two barrier free spaces are required. The applicant has offered four spaces to meet this concern. ThePrevious by-law has doubled the necessary amount of barrier free spots. -

The reduced yard setbacks do not have a1 significant impact upon the application. The height of four storeys remains the same as current permissions.

Provincial Policy Statement (PPS):

The Provincial Policy Statement (PPS) is a document that provides policies to guide land use planning in the Province. All decisions of Council must be consistent with the PPS. A full review of the PPS has been completed and this section provides a review of the most applicable policies to the proposed Zoning By-law Amendment (ZBA) application.Attachment Section 1.1 of the PPS provides growth management policies. Section 1.1.1 recognizes that healthy, livable and safe communities are sustained by promoting efficient

development and land use patterns, accommodating an appropriate range and mix of residential units, employment, institutional, recreation, park and open space and other uses to meet long-term needs.

The proposed ZBA would permit an apartment/retirement residence building that would make efficient use of lands within the Parry Sound settlement area and would enhance the mix of housing units in the community. Specifically, catering to older persons is an objective of the PPS. The subject lands are considered to be within a Settlement Area. The SettlementRR Area policies in Section 1.1.3 notes these areas are to be the focus for growth and their vitality shall be promoted. This section also promotes increased densities, developing upon existing services and the wise use of lands. This application satisfies these criteria.

In accordance with Section 1.3, this application offers a mixture of employment and institutional uses as well. By offering a somewhat mixed-use development, it assists in creating a resilient and prepared community for allPrevious forms of housing demands.

Section 1.6.6 is satisfied as the development would- proceed upon full municipal water and sewer services. 1 Section 2.1 requires an evaluation of any development adjacent to natural heritage features. Two environmental impact statements were submitted in 2013, and new development rights are not being created. It does not appear the proposal today would be impacted by the findings of these reports. Section 4.4.2.1 of the Natural Heritage Reference Manual permits planning authorities to tailor the requirement of an environmental impact statement if there are existing land use entitlements.

The application is consistent with the overall goals of the PPS because it assists in diversifyingAttachment housing types.

Considerations:

A public meeting was held October 15, 2019. The applicant Bill Mardimae spoke in favour of the proposed application. He owns and operates the Gardens of Parry Sound and noted the history, success and demand for this type of building. He noted he wishes to scope the building for seniors, related the history of the property and wishes to clearly define the user base of the proposed building.

Keith Smith spoke of concerns of parking for barrier free spaces. He does not feel the provincial standards are adequate and as a current tenant of the Gardens of RRParry Sound, does not want this shortage replicated. Providing the legal minimum of parking spaces is not an ideal situation for a complex with this user base. Although he's not opposed to the proposed project, he wants the Town to require a higher standard.

Neil Smiley of Fasken Martineau DuMoulin LLP submitted comments on behalf of Canadore College (Attachment 2). Their understanding of the request was outlined and noted the request for an apartment building with 0.5 parking spaces per unit was too permissive, as any user base can utilize that type ofPrevious building. They are of the opinion that this reduction could lead to on-site parking- shortages, leading to overflow onto their client's lands. Due to how permissive the1 requested amendment is, they do not feel the proposal represents good planning. These concerns were shared by staff, and the by-law has been amended accordingly. The By-law is now one space per retirement residence unit and 1.15 per apartment unit, it specifically defines retirement residence as per the envisioned use and the amended application has agreement by the applicant and (without prejudice) Canadore's solicitor.

No significant concerns were raised in the internal staff circulation. StaffAttachment Recommendation That approval be given to the zoning by-law amendment.

Advantages and/or Disadvantages of Recommendation:

- Represents a compromise between the applicant's request as well as the concerns of the staff/neighbouring property owners.

Alternatives:

1. Refuse the By-law; 2. Require more barrier-free spaces. RR Cost/Financial Impact n/a

Included in Current Budget: n/a Previous Attachments: - Attachment 1 - Draft By-law 1 Attachment 2 - Opposed Submissions

CAO’s Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the followingAttachment comments:

10.3.2

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda:

Council Meeting Date:

January 21, 2020

Subject:

Rezoning Application - Z/19/12 - 11 Miller Street (John Jackson Planner Inc. on behalf of Brian Moore)

TOMRMS File Number:

G 3-3-07100

Spokesperson(s) Name and Title:

Taylor Elgie, Manager of Building and Planning Services

Department:

Development and Protective Services

Purpose of Report:

Provide a supportive recommendation for a Zoning By-law Amendment Application.

Determination for Council:

Resolution:

By-Law 2020 - 7008

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for 11 Miller Street (John Jackson Planner Inc. on behalf of Brian Moore)

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Strategic 'Stretch' Goal or Core Service Improvement Goal - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities? - No

Background/Report:

Site:

The subject property is a developed lot on the east side of Miller Street. It has 20 metres of road frontage and the application notes an area of 0.08 hectares. The applicant's agent has advised that the building currently contains eight dwelling units.

Abutting land uses include the Bobby Orr Community Centre (BOCC) to the northeast, a parking lot and tennis courts to the east, and a mixture of residential and commercial development immediately surrounding the development.

Based upon a 2011 Minor Variance report and the applicant's agent, it is staff's understanding the structure currently contains 10 dwelling units. There is one parking space at the front of the property, and the rear of the property has parking which is accessed through the BOCC parking lot - which would not be considered proper access by the Town's Zoning By-law.

Proposal:

The applicant has requested to amend the C1 zone and Committee of Adjustment Application A11-01 to allow an additional dwelling unit within a permitted addition. The lands are currently permitted 10 residential units between two buildings (connected via breezeway), and is now proposed to contain 11 units.

Background:

The property received a minor variance in 2011 to permit 10 residential subject to:

1. Increased maximum allowable residential floor space from 50% to 60% of the lot area; 2. Increased maximum lot coverage from 30%-31%; 3. Permitted five additional dwelling units (for a total of 10); and 4. Reduced the number of required parking spaces from 10 to 3. One of the conditions of the variance required that at least eight parking spaces be reserved at the rear of the property, although not being legal parking spaces as per the Zoning By-law.

Official Plan:

The property is within the Central Business District Designation in the Official Plan (OP). This designation is envisioned to be the primary focus of commercial/administrative activity, but residential development is also permitted. The Central Business District is to be a functional mixture of commercial, office, retail, residential and office uses.

One policy in particular relates to this application. Section 3.2.2.5 permits residential uses above or behind commercial uses within the same building. Section 3.2.2.6 then notes that larger housing complexes without a commercial component are permitted provided they either are affordable units, they provide special needs housing, and are not on Seguin or James Street. Since this application is on Miller Street and this not on a 'core' downtown corridor, it will have attainable rental rates, is a larger housing complex and rental housing is a special form of housing that is direly needed, the proposal meets the intent of this policy.

Due to the previous Minor Variance, the application only seeks to increase the existing rights by one more residential unit. With this additional unit an additional parking space is required, as the Official Plan also notes that housing intensification applications are to ensure that off-street parking is provided. Section 6.1.1 of the Official Plan notes that back lots, such as this parcel, may obtain access by a right-of-way to accommodate

their development. This is not preferred though. This will be further explored under Considerations.

Section 3.2.2.9 and 3.2.2.10 note that buffering is required between parking areas and the street allowances, and parking areas should not be located between the building and the street line. In 2011, the Minor Variance required three legal parking spaces for ten dwelling units. Based upon a review of the file, it is presumed that these three parking spaces were intended to be directly facing onto Miller Street, as that is the only legal location they could be situated. This location is only used for one space today, and the majority of parking occurs to the rear of the lands.

Having three parking spaces along Miller Street would remove all remaining vegetation and would not assist in beautifying the streetscape, but not requiring these three parking spaces would require that the rear of the property be used for parking, which is not in accordance with the access provisions of the Official Plan (requires direct and immediate access onto a year round maintained road, not a parking lot). This will be further explored under Considerations.

Zoning By-law:

The subject property is zoned C1. This zone permits accessory residential uses, but Section 4.9 notes that they must be above and behind the commercial use. However, a Committee of Adjustment decision permitted the whole use of the property for up to 10 residential units with reduced parking and exemptions to lot coverage.

The Zoning By-law requires parking to have direct frontage/access onto a Town roadway. As noted in the Committee of Adjustment report, the parking lot to the rear has ample space that does not qualify as legal. The reason being is that it's possible the BOCC parking lot could someday be redeveloped, precluding access to the rear parking area. This is an unlikely scenario as this parking lot also accommodates parking for the entire downtown.

Since the application today requests one more unit, one more parking space must also be accounted for.

The Committee of Adjustment decision lowered the amount of legal parking spaces to three. Even in the unlikely scenario that the BOCC parking lot is no longer used to access the rear of the property, technically the property will be short seven parking spaces. As previously noted, these three parking spaces would need to be located in the only greenspace remaining on the property, not representing an aesthetic improvement. Therefore, staff recommend reducing the legal parking requirement and accept the 10 parking spaces to the rear of the property as being sufficient. This will allow for the majority of the front yard to be maintained as green space, while still providing parking for all tenants.

The Zoning By-law envisions the payment of cash-in-lieu of parking at a price of $5,458 per parking space. Staff have made this a Resolution of the report. The applicant's agent does not feel cash-in-lieu of parking is warranted in this situation as these tenants often do not have cars, parking is available on site (just not to the Zoning By-law's legal standard) and the proposal is for affordable housing. Staff see merit in the applicant's argument, but ultimately it is Council's prerogative to waive fees. This type of fee is at the discretion of Council.

In light of the above, staff feel there is a way to reach a compromise on the parking while not further jeopardizing the streetscape. The by-law should allow parking spaces at the rear of the property (as per the sketch below), noting that they do not comply with the technical parking standards. This will not significantly exacerbate the parking deficiency, especially considering the Committee decision required 8 spaces to the rear. Furthermore, by addressing it via zoning it will be apparent that the rear parking is not technically legal. Awareness on these matters is very important to protect Town interests and future buyers.

Section 8.7.1 of the Town's Official Plan notes that when lands are not being used in conformity with the OP, it can be appropriate to place them in a zone that results in a legal non-conformance. Extending the non-conformance of the technical parking shortage meets the overall spirit and intent of the plan.

One additional unit does not cause significant concerns as it relates to the C1 zoning provisions as the decision of the Committee already provided exemptions to the performance provisions.

Provincial Policy Statement (PPS):

The 2014 Provincial Policy Statement (PPS) is a provincial planning document that provides planning direction on matters of provincial interest. All planning decisions "shall be consistent with" the PPS.

Section 1.1.1 promotes healthy, liveable and safe communities by accommodating a wide range of residential units (including affordable), and promoting cost-effective development patterns and standards to minimize land consumption and servicing costs. 7

The units are to be affordable, provide needed housing and minimize the consumption of land.

The application satisfies Section 1.1.3.2, as it promotes a mixture of land uses which effectively use land and promotes land uses which offer opportunities for intensification and redevelopment.

Section 1.1.3.4 of the PPS states that intensification, redevelopment and compact form should be promoted while avoiding or mitigating risks to public health and safety. This application represents intensification.

This application will also be consistent with Section 1.4 of the PPS, as it will encourage additional housing types and density.

Section 1.7.1 promotes long term economic prosperity by enhancing the vitality and viability of downtowns. Although residential development is not economic development, this application will promote some reinvestment in the area, will bring more citizens into the downtown and assists in the 'live, work, play' concept. Additional uses and people in a downtown help create long-term resiliency.

The application would appear to be consistent with the PPS.

Considerations:

A public meeting was held October 1, 2019 and notice of the meeting was sent to all property owners within 120 metres of the subject property, posted on the property and on the Town's website.

John Jackson spoke at the public meeting in favour as the applicant's agent. He identified that the applicant has many units in Town. In describing the history of the lands, he noted that the current building was considered a converted dwelling and the Committee of Adjustment decision permitted an additional five units. Parking spaces have been identified for all units, although many of the tenants do not require vehicles, and therefore does not feel there will be a parking issue. The application helps address the affordable housing issue as well.

No one spoke in opposition and no written comments were submitted.

No concerns/comments were raised through the staff internal review process.

In discussions with the Manager of Parks and Recreation, it was agreed that it is not desirable that many of the residential properties utilizing the BOCC parking lot as an access point to their rear yards. There are at least six properties doing so, and therefore permitting an additional two parking spaces in the back yard of the subject property is not a new or significant issue.

The access to the rear of the property is on Town owned lands. The applicant has been advised to apply for an encroachment agreement to ensure everything is legal. This meets the spirit and intent of Section 6.1.1d) of the Official Plan. The encroachment agreement application has been submitted to Public Works staff.

Of note, the applicant's current sketches show two separate buildings. Previously it was a single structure connected via a breezeway. The by-law will be crafted to require this to be a single structure to maintain an aesthetically pleasing streetscape and maintain the intent of the Committee of Adjustment decision. It will also be recommended that any addition be at least 6m from the front property line to ensure that should parking be required, there shall be sufficient space.

Staff Recommendation

That approval be given to the zoning by-law amendment.

Advantages and/or Disadvantages of Recommendation:

Provides additional housing opportunities.

Alternatives:

1. Deny the application. 2. Waive the request for cash-in-lieu of parking for the deficient space.

Cost/Financial Impact n/a

Included in Current Budget: n/a

Attachments:

Attachment 1 - Draft By-law

Attachment 2 - Application

(Accessible format available upon request)

CAO’s Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the following comments:

10.3.2a ATT#1

The Corporation of the Town of Parry Sound

By-law 2020 - 7008

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Z/19/12 – 11 Miller Street (John Jackson Planner Inc. on Behalf of Brian Moore)

Whereas the authority to pass this by-law is provided by Section 34 of the Planning Act, R.S.O. 1990, c P.13 and amendments hereto;

Whereas By-law 2004-4653 was enacted by the Corporation of the Town of Parry Sound to regulate land use within the Municipality;

And whereas the Council of the Corporation of the Town of Parry Sound deems it advisable to further amend By-law 2004-4653:

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

1. Schedule “A” and Section 26 – Special Provisions of By-law 2004-4653, as amended, are further amended for a property described as Lot 4 on the east side of Miller Street Plan 7, Part of Lot 29 Concession 1 formerly in the Township of McDougall but now in the Town of Parry Sound. Municipally known as 11 Miller Street. The lands to be rezoned are noted as Subject Property on Schedule "I".

2. Section 26 “Special Provisions” of By-law No. 2004-4653, as amended, is hereby further amended by adding the following immediately after S.P. 26.116: “S.P. 26.117(h) - The lands affected are described as Lot 4 on the east side of Miller Street Plan 7, Part of Lot 29 Concession 1 formerly in the Township of McDougall but now in the Town of Parry Sound.

a) Despite Sections 4.9 (d) and (e), and Section 12.1 of By-law 2004-4653, as amended, for those lands described above, 11 dwelling units shall be permitted within a single structure subject to the R2 "Triplex provisions" of Section 7.2 of By-law 2004-4653, as amended.

1 The Corporation of the Town of Parry Sound

By-law 2020 - 7008

b) Despite Section 4.13(a) of By-law 2004-4653, as amended, for those lands described above, a minimum of 10 parking spaces shall be required in the rear yard. Access to this parking area transverses over lands described as Part 1 of 42R14856 is not be guaranteed and is at the sole discretion of the owner of Part 1 of 42R14856. c) Despite Sections 7.2 and 8.2 of By-law 2004-4653, as amended, for those lands described above, any new development on the subject property shall be subject to a minimum front yard setback of 6 metres from Miller Street. d) As per Section 4.30 (k) of By-law 2004-4653, as amended, for those lands described above, cash-in-lieu of parking shall be required for any parking spaces for any residential development in excess of 10 dwelling units. e) Except as noted above, all other provisions of the C1 zone and By-law 2004- 4653, as amended shall continue to apply."

3. Schedule I attached hereto is hereby made part of this By-law. 4. This By-law shall come into force and take effect upon the final passing thereof pursuant to Section 34 (21) and (30) of The Planning Act, R.S.O. 1990, c. P.13, as amended.

READ a FIRST time this 21st of January, 2020

______

Mayor Clerk

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED this _____ day of ______, 2020.

______

Mayor Clerk

The Corporation of the Town of Parry Sound

By-law 2020 - 7008

Schedule "I"

10.3.2b ATT#2

JUL \ 1 2019

SSSSSSe: S6MSMSS.Sj ^otmc/ Town of Parry Sound Application Form

Office Use Only

Application No. Zl_\^\ I l^- Date Received: . hxStld l-?,7.ol(;i

ROII^ 4932-03000307100 Deemed Complete:

Receipt:

Please check what you are applying for:

Deeming By-law |/| Zoning By-law Amendment

"H" Symbol Lifted MinorVariance

Please specify to whom all communications should be sent:

Applicant Agent Owner

Applicants are advised to request a pre-consultation with Planning Department staff prior to the submission of the application to gain preliminary planning review and direction.

Please ensure that your application contains the following information. Insufficient information will result in the application being returned to you.

Title Abstract/deed, if applicable (dated within 14 days of submission application)

2 copies of applicable drawing. Plans must be to scale and include:

- The boundaries and dimensions of the lands;

- The location, size and type ofall existing and proposed buildings and structures

1 on the land, indicating their distance from the front lot line, rear lot line and side

lot lines;

- The approximate location ofall natural and artificial features (building, roads,

watercourses, drainage ditches, wooded areas, ect), that are located on the

subject land and on land adjacent to it, and that may affect the application;

- The current uses of land that is adjacent to the subject land;

- The location, width and name of any roads within or abutting the subject land,

indicating whether it is an unopened road allowance, a public travelled road, a

private road or a right-of-way;

- If access to the subject land will be by water only, the location of the parking

and boat docking facilities to be used;and

- The location and nature of any easement(s) affecting the land.

Supplemental information, as noted in the Official Plan may be requested upon further review ofthe application and priorto deeming an application complete.

If you have any questions or require any information relating to a planning application please contact the Planning Department at [email protected] Contact Information

Name of Applicant / Agent: John Jackson Planner Inc. 70 lsabella street' unit 110' parry sound' ON Address: Postal Code: P2A 1 M6 705-746-5667 Tel: (H) (W) Cell Phone: ^^. [email protected]

If different from Applicant, Name of Owner: Brian Moore Address: 307 Kerrybrook Dr Richmond Hill, ON p^, code: L4C 3R2

Tel: (H) (W)

Cell Phone: Email:

Name and address of the holders of any mortgages, charges or other encumbrances in respect of the subject land:

Requested Change

Existing zoning: Commercial (C1)

Nature and Extent of the relief from the zoning by-law: To allow 1 new unit in a structure approved by committee of adjustment, with no additional parking required.

Reason why the proposed use cannot comply with the provisions ofthe zoning by-law: Residential uses are not permitted as principle uses in C1 zone. However, this is an extension of a legal non-complying use. Proposed Uses: Residential

Are there any buildings or structures proposed on the lands? Yesl NoQ

If yes, please complete the following.

Proposed Building: 2 Unit Dwelling proposed Building:

Footprint Area:.±900 Footprint Area:

Ground FloorArea:.±900 Ground FloorArea:

Gross Leasable Area: ±1800 Gross Leasable Area:

Height:.40' Height:

Property Information civic (91 D Address: 11 Miller Street Concession: 1 Lot: Part Lot 29

Geographic Township: Lot 4 East Side of Miller Street Reference Plan: Plan7 Part(s):

Dimensions oflands: .20 .39.5 Frontage (road): Depth:

Area: ±0.08ha

2010 Date property was acquired by current owner:

Existing Uses:. Residential

Length of time, if known, that existing uses have existed: —yj'-fJ"3- Adjacent land use(s): commercial with residential attached.

Are there any buildings or structures on the lands? Yes NoQ

Date the existing structures or buildings on the subject land were constructed: 1940

If yes, please complete the chart below, or identify the following on a plan.

TvDeofBuildina:DweNin9 Type of Building: Shed

FootonntArea:2000sq.ft. FootDrintArea;216sq.ft.

Ground FloorArea: Ground FloorArea: ^^ SCI-^-

Gross Leasable Area:. ±4000sq.ft. Gross Leasable Area:

Height: 40' Height:. 13'

Check the appropriate box for each category below:

a) Access

/ |Municipal Road IPrivate Road or Right ofway IWater* |Provincial Highway ICondominium Road lOther *lf access is by water only, please indicate the parking and docking facilities to be used and the approximate distance ofthose facilities from the subject land and

nearest public road. b) WaterSupply

Municipally owned and operated piped water Lake / River Well 5 Other (specify) c) Sewage Disposal E Municipally owned and operated sanitary sewers Septic Tank and Tile Field

- If septic bed, will more than 4,500 litres of effluent be produced per day? YesQ NoQ Other (specify) d) Storm Water Drainage

/ Municipally owned and operated storm sewers Ditches Swales None

Other (specify)

Official Plan

Official Plan Designation: Commercial

Does the application conform to the Official Plan? Yes {*} No' £ ig^^ Complies with affordable housing policies

History of Lands

Has the owner previously applied for relief in respect of the subject property? Yes(•) No O Committee ofAdjustment Application A11-01 Ifyes, please provide consent application number: Is the subject property the subject of a current or previous application under the PlanningAct, R.S.O. 1990?

YesQ No®

Ifyes, please provide application numberand status ofthe application:

Is the requested amendment consistent with the provincial policy statements issued under subsection 3(1) ofthe Planning Act, R.S.O. 1990, c. P. 137

Yes® NoQ

If no, please explain:

Are the subject lands within an area of land designated under any provincial plan or plans? Yes® NoQ

If yes, does the requested amendment conform to or does not conflict with the provincial plan orplans: Yes

Previously commercial or industrial use? Yes(^) No(»

Has a gas station been located on the subject lands or adjacent lands at any time? YesQ No® Unknown(~)

Has there been petroleum or other fuel stored on the subject lands or adjacent lands at anytime?

YesQ No® UnknownQ Public Consultation js there a proposed strategy for consulting with the public with respect to the application? Yes(^) No@ Unknown(^)

Ifyes, please provide a description ofthe plan:

Authorization

Consent of Owner for Use and Disclosure for Personal Information Brian Moore I, _ arn ^e Owner of the land that is the subject of this application and for the purposes of the Freedom of Information and Protection of Privacy Act 1 authorize and consent to the use by of the disctosure to any person or public body of any personat information that is collected under the authority of the Planning Act for the purposes of processing this application. O^ g^[(] /

Date Signature ofOwner

Authorization of Owner for Agent

If the Applicant is not the Owner of the land that is subject of this application, the written authorization of the Owner that the applicant is authorized to make the application must be completed below.

1, Brian. Moore._._.._.__. . __ am the Owner of the land that is the subject of this application and I authorize John Jackson Planner Inc. to make this application on my behalfand to provide any personal information thatwill be included in this application or collected during the process ofthis application. _"J_^^-(-£-^iT— Date Signature ofOwner 8 Authorization of Owner for Access

Brian Moore herby authorize Town of Parry Sound staff, and its representatives, to enter upon the premises for the purpose of evaluating the merits ofthe application forthe time this application is under consideration by the Town.

^^ S^ Zof^ ^ Date Signature ofOwner

Affidavit or Sworn Declaration

John Jackson do solemnfy affirm and declare that all ofthe statements contained in this application and in all exhibits and attachments transmitted herewith are true and 1 make this solemn declaration conscientiously believing it to be true and knowing it is ofthe same force and effect as it made under oath and by virtue of the Canada Evidence Act.

Declare before me at the Town of parry sourld in the District ofParry Sound this 8th dayofJuly,2019

Sigl^tuj^ofApplicartt.j^ent or Owner

Pabfck James Christie, a Commissioner. etc.. Inc.. K«ceol°bn,aS^hn^-"'-er A Commissioner, etc.

(Commissioning is available at the Town ofParry Sound Municipal Office.) MOORE LANDS 11 MillerStreet Lot4, Plan7 Town of Parry Sound NOTE: 10UNITSALLOWEDBY COMMITTEE OF ADJUSTMENT (A11 -01) PROPOSED STRUCTURE WAS ALLOWED AS MILLER STREET 1 UNIT. 1 ADDITIONALUNITPROPOSED

Grassy Boulevard and Sidewalk

22' 32-4- .\ ^'<7 \

-o 'o, ^'s illl

—V.--1

51015£025Feet 10.3.3

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda:

Council Meeting Date:

January 21, 2020

Subject:

Pre-Consultation By-law for Planning Applications - Require applicants to discuss proposal with staff prior to an application

TOMRMS File Number:

D00 - Development and Planning - General - Pre-Consultation By-law

Spokesperson(s) Name and Title:

Taylor Elgie, Manager of Building and Planning Services

Department:

Development and Protective Services

Report Recommendation

By-Law 2020 - 7009

Being a By-law to require Pre-Consultation for certain Planning Applications and to delegate authority to determine certain application procedures

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Strategic 'Stretch' Goal or Core Service Improvement Goal - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities? - Yes - Organizational Excellence

Background/Report:

Often before an applicant decides to develop in the Town of Parry Sound, they engage staff. This engagement is a positive process as it helps identify issues, set expectations, create mutual awareness and establish timelines.

In some situations, this consultation may not occur, or it occurs in an informal manner, sometimes later in the process. This does not assist in a seamless process. Many misunderstandings are easily avoided by standardizing the process and setting out expectations up front.

There is a remedy to ensure "pre-consultation" occurs to the Town's standard. The Planning Act permits municipalities to require that applicants consult with staff before any application is submitted. It is advisable that rather than having this as an optional process, that it be mandatory.

Specifically, applications that could be subject to pre-consultation include official plan amendments; zoning by-law amendments; site plan control; and subdivision/ condominium applications. Pre-consultation helps ensure that development proposals align with local planning policies.

Potential Benefits

• Pre-consultation between the applicant and the municipality can help ensure a complete application and provides opportunities for early feedback and information sharing on the proposed concept.

• Ensures that all relevant planning policies have been conveyed to the applicant early in the process, including required studies to support an application. • Provides the applicant and the Town paperwork to later review. • Treats all applicants equally and fairly. • Permits the municipality to advise applicant of municipal incentives or initiatives. This could help “shape” the proposed development to benefit from those programs. • Through early municipal feedback, an applicant has an opportunity to refine the proposed concept prior to submitting a formal application. • Allows municipalities to promote strong community building techniques (ex - bike lanes and pedestrian linkages) by providing comments early in the design process of the proposal. • Helps streamline development review when applications are submitted, which may support economic development opportunities. • Allows the applicant to meet with all relevant departments and mitigate surprises.

A form will be provided to the applicant which details the expectations and requirements for both parties' records. This form is attached to the by-law. This can be used to ensure mutual understanding and for a proponent to have "something in hand".

Although the by-law is drafted to allow the consideration of a pre-consultation fee, no fee is recommended or proposed at this point. This is only to allow for Council's future consideration of a fee and therefore reduce housekeeping matters.

The by-law also delegates to staff the authority to close inactive files. If after a year there is no activity on a file, staff may close the file and return any unused fees to the applicant.

Some may suggest that this is an addition of red tape to the process of obtaining permits. Contrary to that belief, staff suggest that pre-consultation actually will reduce red tape and uncertainty as applicants will be provided with a summary of necessary actions needed to complete their application process which they can use to quickly and clearly guide them through the rest of the process with a high level of certainty.

Notice of this proposed by-law was advertised in the paper and on the Town's website, as per the requirements of the Town's Provision of Notice Policy. No comments have been received as of the date of writing this report.

Staff Recommendation

That approval be given.

Advantages and/or Disadvantages of Recommendation:

Formalizes a process to the benefit of all parties. Formalizes a practice that is largely already occurring.

Alternatives:

1. Deny

Cost/Financial Impact - n/a

Included in Current Budget - n/a

Attachments:

Attachment 1 - Draft By-law

Attachment 2 - Application

(Accessible format available upon request)

CAO’s Comments

Recommends Council Approval:

Yes

10.3.3a ATT#1

The Corporation of the Town of Parry Sound

By-law 2020 - 7009

Being a By-law to require Pre-Consultation for certain Planning Applications and to delegate authority to determine certain application procedures

Whereas pre-consultation on Planning Act applications is desirable and mutually beneficial to proponents and the Corporation;

Whereas Sections 22(3.1), 34(10.0.1), 41(3.1) and 51(16.1) of the Planning Act, R.S.O. 1990, c P.13, as amended, permits municipalities to require pre-consultation prior to the submission of an application;

And whereas the Council of the Corporation of the Town of Parry Sound deems it advisable to require pre-consultation on all official plan amendments, zoning by-law amendments, site plan agreements, consent applications, plans of subdivisions and condominium descriptions;

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

"The Planning Services Pre-Consultation and Application Procedure By-law

1. DEFINITIONS

a) “Manager of Building and Planning Services” shall mean the Director of Development and Protective Services, the Manager of Building and Planning Services, and any designate or equivalent for the Corporation of the Town of Parry Sound. b) “Inactivity” shall mean insufficient progress of an application, to the satisfaction of the Manager of Building and Planning Services, or designate. c) “Planner” shall mean the Manager of Planning Services, Planner or Planning Technician for the Corporation of the Town of Parry Sound.

1 The Corporation of the Town of Parry Sound

By-law 2020 - 7009

d) “Planning Services” shall mean the Planning Division which falls under the Development and Protective Services Department of the Corporation of the Town of Parry Sound, or equivalent. e) “Pre-Consultation” shall mean the process for fulfilling the requirement set out in the Planning Act R.S.O. 1990, c.P. 13, as amended, under Sections 22(3.1)(b), 34(10.0.1)(b), 41(3.1)(b) and 51(16.1)(b). f) “Town” shall mean the Corporation of the Town of Parry Sound.

2. GEOGRAPHIC LOCATION

a) This By-law shall apply to all lands lying within the geographic boundary of the Town of Parry Sound.

3. PRE-CONSULTATION REQUIREMENT

a) Any person or public body intending to file an application under Sections 22, 34, 41 or 51 of the Planning Act R.S.O. 1990 c.P. 13, as amended, is hereby required to pre-consult with Planning Services prior to submitting an application. b) Any person or public body intending to file an application under Sections 45 and 53 of the Planning Act R.S.O. 1990 c. P. 13, as amended, shall be encouraged to pre-consult with Planning Services prior to submitting an application. c) The Town shall not accept any application for which an applicant has not pre- consulted with a Planner as required under paragraph 3(a) above. d) Despite the provisions of paragraphs 3(a) and 3(c) above, the Manager of Building and Planning Services or designate, is hereby delegated the authority to waive the requirement for pre-consultation with Planning Services where the Manager of Building and Planning Services or designate, determines that there is no need for a pre-consultation prior to the application being filed.

The Corporation of the Town of Parry Sound

By-law 2020 - 7009

e) A Planning Services Pre-Consultation Checklist, attached as Schedule "I" to this By-law, may be required to be filled out, at the discretion of the Manager of Building and Planning Services, in its entirety and submitted prior to the scheduling of a pre-consultation meeting. f) A site plan and description of the proposal is required to be submitted in advance of the scheduling of a pre-consultation meeting. g) Pre-consultation may be subject to a fee as set out in the Town’s User Fees and Service Charges By-law, as amended from time to time. h) The Manager of Building and Planning Services or designate shall hereby be delegated the authority to determine when an application will be considered by Council or the Committee of Adjustment, depending on the applicable approval authority. i) The Manager of Building and Planning Services or designate shall hereby be delegated the authority to close a file following a period of inactivity of one year or more. If fees are applicable, any unused portion of the application fee shall be refunded as per the Town’s User Fees and Service Charges By-law, as amended from time to time. j) Schedule "I", attached hereto, shall form part of this By-law and shall form part of the pre-consultation process.

4. ENACTMENT

a) This By-law shall come into force and take effect on the day of final passing thereof."

READ a FIRST time this 21st day of January, 2020

______

The Corporation of the Town of Parry Sound

By-law 2020 - 7009

Jamie McGarvey, Mayor Rebecca Johnson, Clerk

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED

this _____ day of ______, 2020.

______

Jamie McGarvey, Mayor Rebecca Johnson, Clerk

10.3.3b ATT#2

Planning Services Pre-Consultation Checklist

Town of Parry Sound Date: 52 Seguin Street Property description: Parry Sound, ON Official Plan designation: P2A 1B4 Zoning: T: 705-746-2101 Staff:

Additional Required Application(s):  Consent  Site Plan Agreement  Minor Variance  Plan of Subdivision  Zoning Amendment  Condominium Description  Official Plan Amendment  Deeming By-law  Other (Part Lot Control, Surplus Lands  License of Occupation or Application, etc) Encroachment Agreement

Required Supporting Documentation:

Planning:

 Draft Official Plan Amendment  Re-vegetation Plan  Draft Zoning By-law Amendment  Survey  Visual Impact Analysis  Lot Boundary  Building Elevations  Building Location  Noise Impact Study  Topographic  Vibration Impact Study  Flood Elevation Confirmation  Environmental Impact Statement (EIS)  Site Plan (to a common metric scale)  Scoped EIS  Phased Site Plan  Addendum to a previous EIS  Erosion/Sediment Control Plan and  Site Evaluation Report Construction Mitigation  Zoning Comparison Chart (what is permitted and  D-4 Study (Waste Disposal Assessment Area) what is being requested)  Compatibility Between Land Uses  Archaeological Assessment  Market Impact Analysis/Market Needs Study  Public Consultation Strategy  Confirmation From a Lawyer Regarding Legal  Planning Justification Report (Qualified Planner) Opinion  Heritage Impact Statement  Minimum Distance Separation Calculation  Other:______ Revegetation Plan ______ Landscape Plan ______ Tree Preservation Plan ______ Record of Site Condition (RSC) Features to be studied/included in an Environmental Impact Statement:  Wetland  Steep Slopes  Provincially Significant Wetland  Natural Vegetation  Significant Wildlife Habitat  Communities Aquatic Impact Statement  Species at Risk  Streams/Watercourses  Other:______ Re-naturalization/Planting Plan ______

Engineering:  Traffic Study or Parking Impact Analysis  Floodplain Engineering  Functional Servicing Report  Geotechnical/Hydrogeological Study  Stormwater Management Plan and Report  Contaminated Site Assessment  Scoped Stormwater Management Opinion  Public Utilities Plan  Lot Grading Plan  Securities  Entrance Design  Master Stormwater Plan/Report  Other:______ Master Site Servicing Plan/Report

Required Agreements:

 Site Plan Agreement  Condominium Agreement  Subdivision Agreement  Consent Agreement  Other (Encroachment, Lease, etc…):______

Additional Consultations:

 Additional Consultation with Planning Services is required.  Consultation with the following Town department(s) is required:______ Ministry of Natural Resources and Forestry - (705) 746-4201, [email protected]  Ministry of Transportation – (705) 789-2392  Other (Rail, Pipeline, etc…):______

Notes:

• Prior to the submission of an application, consultation with your neighbours is encouraged. • Most buildings and structures will require a building permit. Please contact the Building Department for further information. • Most properties will require an entrance permit and water/sewer connections. Please contact the Public Works Department for further information. • A permit may be required for signage. Please contact the Building Department for further information. 10.3.4

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda:

Council Meeting Date:

January 21, 2020

Subject:

Rezoning Application - Z/19/16 - Macklaim and Dennis Avenue (Town of Parry Sound)

TOMRMS File Number:

D 14

Spokesperson(s) Name and Title:

Taylor Elgie, Manager of Building and Planning Services

Department:

Development and Protective Services

Purpose of Report:

Provide a supportive recommendation for a Zoning By-law Amendment.

Report Recommendation

By-Law 2020 - 7010

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Macklaim Drive and Dennis Drive (Town of Parry Sound)

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Strategic 'Stretch' Goal or Core Service Improvement Goal - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities? - Yes, Growth and Development

Background/Report:

Site:

The subject lands include up to 20 vacant lots along Dennis and Macklaim Drive. The lots were created in 1975 and are currently zoned R1(h).

The properties are vacant and surrounded by residential uses. Parry Sound Public is nearby.

Background:

There is a substantial history to these lots and the larger plan of subdivision. The municipality previously had securities to ensure that the road was paved and services were installed. Somehow, securities were returned to the original developer (Tudhope Cartage Limited) before these works were completed. This occurred before 1998, and from reviewing the previous Director of Community Services planning report, it is thought to have occurred prior to his time employed with the Town - quite possibly while the lands were still in McDougall Township.

In 1998, the lots in the plan of subdivision were zoned with an "h" symbol. The purpose of the holding provision was, "to restrict further development of the lots until municipal sewer and water services are extended along the streets fronting the lots". Essentially, the properties are not to be developed until full water and sewer services are present.

As directed by Council, a Memorandum of Understanding (MOU) was executed between property owners of these lots and the Town for the installation of water, sewer and storm sewer services.

As an aside, the property owners will pay for the works via a fees and charges By- law. The cost to be recovered will be based on the actual project costs. This is a different matter and not the topic of this report.

The MOU requires that the Town will commence the process to remove the holding provision on the properties once services are installed.

Services have been installed and the "h" symbol is no longer necessary. While the Town's only obligation is to lift the "h" from the R1 zone, it is prudent to rezone the lands to R2 to ensure conformity with the Official Plan. Beyond meeting the intent of the Official Plan, rezoning to R2 provides additional forms of housing and would be recommended as part of the comprehensive Zoning By-law review regardless. Overall, rezoning to R2 is proper and good planning.

Proposal:

The proposal is to amend the zoning by-law to rezone the lots from R1(h) to R2.

Official Plan:

The subject property is in the Medium Density Residential Designation. This designation envisions developments up to a triplex, provided the lots meet the minimum standards.

Rezoning the properties to R2 corresponds to the correct Official Plan Designation, being Medium Density. This designation has a density cap of 50 units per hectare, which the R2 zone would not exceed.

Sections 2.2.3, 2.7.5 and 6.2.1 promote residential intensification, infilling within existing residential neighbourhoods and more compact development forms. Section 2.8.5.3 promotes increasing the housing supply by ensuring a variety of residential lot types. The subject application enacts this vision.

The installation of municipal services satisfies Section 4.1.1 as existing services were infilled to allow for expected growth.

Section 4.3.1 notes that the Urban Area will be serviced with full municipal water and sewer services. Section 1.3.7 promotes increased densities due to the cost of extending municipal services, and promotes development in areas where services can easily be made available. These policies are also satisfied.

Section 2.8.4.8 is satisfied as sidewalks have been constructed on the south side of Dennis and the west side of Macklaim, connecting to the school's driveway sidewalk. Stormwater has also been evaluated and ditches constructed to meet the intent of the Official Plan.

The proposed rezoning conforms to the Official Plan.

Zoning By-law:

The lands are currently zoned R1(h). The lands have been zoned this way for many decades. The "h" symbol is not to be lifted until municipal water and sewer services are installed, which has occurred.

Rezoning to an R2 zone permits additional forms of housing, such as singles, semis, duplexes and triplexes, dependent upon the size of the lot. This zone corresponds to the Official Plan.

Provincial Policy Statement (PPS):

Section 1.1.1 promotes healthy, liveable and safe communities by accommodating a wide range of residential units, efficient and cost-effective development patterns, and minimized land consumption and servicing costs.

Section 1.1.3.2 promotes efficient land use and densities, and intensification measures.

Section 1.1.3.4 of the PPS states that intensification, redevelopment and compact form should be promoted while avoiding or mitigating risks to public health and safety.

Section 1.1.3.6 encourages new development to occur adjacent to the existing built-up area.

This application is consistent with Section 1.4 of the PPS, as it will encourage additional housing types and densities. It also helps ensure that the future and current residential needs of the market are satisfied.

In accordance with Section 1.6.6, this application directs and accommodates growth/development upon an area that is already intended to be serviced.

Section 1.7.1 a) requires that long-term economic prosperity be supported and that municipalities be community investment ready. Providing direly needed housing assists in this goal. 5

Section 1.6.7 is satisfied as sidewalks connect a major public use (the school) to the existing sidewalk 'grid', reducing reliance on automobiles.

The application would appear to be consistent with the overall goals and objectives of the PPS.

Considerations:

A public meeting was held October 15, 2019 and notice of the meeting was sent to all property owners within 120 metres of the subject property, posted on the property, and posted on the Town's website.

Suzanne Young, a resident of Macklaim Drive, spoke in favour of the rezoning. She noted affordable housing is needed, especially near a school. She also requested that any future development plans extend sidewalks for all of Macklaim Drive, as the current design is dangerous, especially near the hill. Suzanne and Phillip Youngs also submitted similar written comments as per Attachment 2.

The inclusion of sidewalks on all of Macklaim Drive is not specific to this rezoning, but should be considered when it is time to reconstruct the remainder of Macklaim Drive. The entirety of this street was not part of the project nor related to a rezoning process.

No one spoke or wrote in opposition.

Staff Recommendation

That approval be given to the zoning by-law amendment.

Advantages and/or Disadvantages of Recommendation:

- Exceeds obligation.

Alternatives:

1. Deny the application

Cost/Financial Impact n/a

Included in Current Budget: n/a

Attachments:

Attachment 1 - Draft By-law

Attachment 2 - Comments

CAO’s Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the following comments:

10.3.4a ATT#1

The Corporation of the Town of Parry Sound

By-law 2020 - 7010

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Macklaim Drive and Dennis Drive (Town of Parry Sound)

Whereas the authority to pass this by-law is provided by Section 34 of the Planning Act, R.S.O. 1990, c P.13 and amendments hereto;

Whereas By-law 2004-4653 was enacted by the Corporation of the Town of Parry Sound to regulate land use within the Municipality;

And whereas the Council of the Corporation of the Town of Parry Sound deems it advisable to further amend By-law 2004-4653:

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

1. Schedule “A” of By-law 2004-4653, as amended, is herby further amended for the properties described as Lots 7-15, 37-41, 45-48 and part of Lots 43 and 44 of Plan M405, in the Town of Parry Sound, by changing the existing R1(h) zone to an R2 Zone. The lands to be rezoned are identified as cross hatched on Schedule "I".

2. Schedule I attached hereto is hereby made part of this By-law.

3. This By-law shall come into force and take effect upon the final passing thereof pursuant to Section 34 (21) and (30) of The Planning Act, R.S.O. 1990, c. P.13, as amended.

READ a FIRST time this 21st day of January, 2020

______

Mayor Clerk

1 The Corporation of the Town of Parry Sound

By-law 2020 - 7010

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED

this _____ day of ______, 2020.

______

Mayor Clerk

The Corporation of the Town of Parry Sound

By-law 2020 - 7010 Schedule "I"

10.3.4b ATT#2

October 15, 2019

Parry Sound Ontario Meeting re Zoning change from Rl - R2

Meeting: re Zoneing By-Law Amendment Z/19/16 - Dennis Dr and Macklaim Dr. Plan M405

ATTENTION; Parry Sound Town Council

It would be nice if we were 100% clear what Rl - R2 mean!

New affordablehousing is needed in Parry Sound.

Over the past year we have heard many rumours about the 2 developments. Everything from single familyhomes to townhouses to duplexes. With a total of 20 homes.

With the proximity to the local elementary public school , I would think that there will likely be a lot of young families move into these homes.

You have indicated that the water, sewers and storm sewers have now been made available forthis development .

I am not sure if the inclusion of sidewalks are necessary for the zoning change ? If not I am asking will there be a sidewalk put in on Macklaim Dr. going down to the school? The need for a sidewalk will only increase with more students walking and more vehicle trafficon the street. It is a very dangerous situation now forthe children and adults walking down the hill to the school area with all the vehicle traffic,especiallytraffic corning down over the hill.

Since the new elementary school has gone in, there have been sidewalks put in on Beatty St and Dennis Dr. and Tudhope and just this past summer sidewalks have been put in on Isabella St. It seems that all the surrounding streets leading to the school have had sidewalks put in. I am asking the same forthe students/children on Macklaim Dr. They deserve to be safealso. Even fornow, if the sidewalk only went from the top of the hill down to the school, it would be better than nothing for the time being.

Sincerely

£.__ 1#ti · _ ,. �Q ��'Suzanne and Phillip Youngs 16 Macklaim Dr Parry Sound, Ontario

smyoungs 1 [email protected] phillipyoungs [email protected] 10.4.1

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open Agenda

Council Meeting Date:

January 21, 2020

Subject:

Appointment of Deputy Clerk Clayton Harris

TOMRMS File Number:

C01

Spokesperson(s) Name and Title:

Rebecca Johnson, Clerk

Department:

Administration

Purpose of Report:

To affirm the appointment of Clayton Harris as Deputy Clerk.

Determination for Council:

By-law 2020 - 7007

Identify Relationship to Strategic Priorities:

Core Service - yes

Key Stretch Goal or Core Service Improvement Goal - no

New Service, Project or Program - no

Does This Item Relate to Council’s Strategic Priorities? no

Background:

The intent of By-law 2018- 6870 was, among other things, to appoint Clayton Harris as Deputy Clerk to undertake statutory Clerk functions in the absence of the Clerk. While the text of that by-law makes clear that intention, it doesn't actually formalize the appointment. The proposed by-law is a housekeeping matter which affirms the Deputy Clerk appointment and makes it retroactive to the 2018-6870 by-law appointment date.

Staff Recommendation:

Advantages and/or Disadvantages of Staff Recommendation:

House keeping - N/A

Alternatives: N/A - housekeeping

Cost/Financial Impact: N/A

Included in Current Budget: N/A

Attachments: draft By-law

(Accessible format available upon request)

CAO's Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the following comments:

10.4.1a ATT#1

The Corporation of the Town of Parry Sound

By-law 2020 - 7007

Whereas Section 277 of the Municipal Act, 2001, S.O. 2001 c. 25 provides for the appointment by By-law of such officers and employees as may be necessary for the purposes of the Corporation; and

Whereas it was the intent of, however not explicit in, By-law 2018-6870 to appoint Clayton Harris as Deputy Clerk;

Now Therefore the Council of The Corporation of The Town of Parry Sound Enacts As Follows:

1. In addition to the appointment authorized by By-law 2018-6870 as Chief Administrative Officer and as alternate "Head" under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), that Clayton Harris be appointed as Deputy Clerk.

2.This by-law shall take effect retroactively to the appointing by-law 2018-6870 passed on October 16, 2018.

Read a First time this 21st day of January, 2020

Mayor Clerk

Read a Second and Third time, Passed, Signed and Sealed

this 21st day of January, 2020

Mayor Clerk 1 10.5.1 The Corporation of The Town of Parry Sound

By-law 2019 - 7011

Being a By-law to confirm the proceedings of Council.

Whereas Council of the Corporation of the Town of Parry Sound wishes to confirm the proceedings of its Regular Meeting of January 21, 2020

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

1. The actions of the Council at its Regular meeting of January 21, 2020 in respect to each resolution and each action passed and taken by Council at the meetings, except where the prior approval of the Local Planning Appeal Tribunal is required, is hereby adopted, ratified and confirmed.

2. The Mayor, or in his/her absence the presiding officer of Council, and the proper officials of the municipality are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required; and, except where otherwise provided, the Mayor, or in his/her absence the presiding officer, and the Clerk, or in her/his absence the Deputy Clerk, are hereby directed to execute all documents and to affix the corporate seal of the municipality to all such documents.

Read a First time this 21st Day of January, 2020

______Jamie McGarvey, Mayor Rebecca Johnson, Clerk

Read a Second and Third time, Passed, Signed and Sealed this 21st Day of January 2020.

______Jamie McGarvey, Mayor Rebecca Johnson, Clerk