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10 Publication of Expenditure October 2016 (Pdffile) Board Agenda Thursday, 6 October 2016, 9am – 12 noon Training Room 1, Recovery College, Springfield Hospital 61 Glenburnie Road, London SW17 7DJ STRATEGIC OBJECTIVES • We will provide consistent, high quality, safe services that represent value for money. • We will develop stronger external partnerships and business opportunities that improve, access responsiveness and service range. • We will have reciprocal relationships, which value service users, carers, staff and the community as co-producers of services. • We will enable increased hope, control and opportunity for our service users. • We will become a leading innovative provider of health and social care services. • We will develop leadership and talent throughout the organisation. 9am Part A Board meeting Open Standard Items 1 Apologies for absence Chair 2 Minutes of the meeting held on 1 TB(16-17) 5A For Chair September 2016 approval 3 Action Tracker/matters arising TB(16-17) 5Ai Chair 4 4.0 Report from the Chief Executive TB (16-17 91 For Chief information Executive 4.1 Report from Chair Oral For information Chair Strategy 5 Corporate Objectives: Key Priorities TB(16-17) 92 For Chief information Executive 6 BAF Quarterly review TB(16-17) 93 For DoN&QS discussion Quality and Performance 7 Service User Story TB(16-17) 94 For Medical discussion Director 8 Quality and Performance: Report from Quality Safety and Assurance Committee (QSAC) key variations to performance and actions in place to address these Board Agenda 6 October 2016 and risks to quality and performance. 8.1 QSAC Minutes of Meeting held on TB(16-17) 95 For QSAC Chair 5 July and Oral report from information Meeting on 4 October 2016 8.2 Quality and Performance Report TB(16-17) 96 For QSAC Chair / discussion COO Finance & Investment 9 Finance & Investment: - Report from Finance & Investment Committee 9.1 Minutes of Meeting held on TB(16-17) 97 For F & I Chair 25 July and Oral report from meeting information on 26 September 2016 9.2 Finance Report Month 5 (August) TB(16-17) 98 For F & I Chair /Int discussion DoF 9.3 New Single Oversight Framework: TB(16-17) 99 For Int DoF Financial Metrics information 9.4 EMP TB(16-17) 100 For decision F & I Chair /Int DoF Other items for discussion 10 Audit Committee Report 10.1 Minutes of the meeting held on 25 May 2016 and Oral report from For 12 September 2016 meeting TB(16-17) 101 discussion Audit Chair Items for information 11 Annual Safeguarding Report: 12.1 Adults For TB(16-17) 103 information DoN&QS 12.2 Children For TB(16-17) 104 information DoN&QS 12 Annual Business Plan Requirements for TB(16-17) 105 For CEO 2017/19 information 13 Mental Health Annual Report TB(16-17) 106 For DoN&QS information 14 Any Other Business Board Agenda 6 October 2016 15 Questions from Members of the Public Exclusion of the public To resolve that representatives of the press and other members of the public be excluded from the remainder of the meeting having regard to the confidential nature of the business to be transacted; publicity on which would be prejudicial to the public interest. (Section 1 (2) Public Bodies Admission to Meetings) Act 1960.) Board Agenda 6 October 2016 DRAFT TB (16-17) 5A Minutes of the meeting of the Trust Board held in the Recovery College on 1 September 2016 Part A Present: Mr Peter Molyneux Chair Mr David Bradley Chief Executive Ms Dawn Chamberlain Chief Operating Officer Ms Jean Daintith Non-Executive Director Mr Clive Field Interim Director of Finance Mr Richard Flatman Non-Executive Director Ms Vanessa Ford Director of Nursing and Quality Standards Dr Ali Hasan Non-Executive Director Prof Andy Kent Non-Executive Director Ms Suzanne Marsello Director of Strategy and Commercial Development Mr Jonathan Thompson Non-Executive Director Ms Barbara Greenway Non Executive Director Dr Emma Whicher Medical Director In Attendance: Ms Sola Afuape Associate Non-Executive Director Mr Stephen Guile Interim Head of Corporate Governance Mr Ranjeet Kaile Head of Communications and Stakeholder Engagement Ms Jayne Halford Deputy Director of HR The Chair welcomed staff and members of the public to the meeting. 133-16/17 Apologies for absence 133.1 Mr Michael Parr, Director of Finance and Performance. Alfredo Thompson, Joint Director of HR and Organisational Development. 134-16/17 Minutes of the meeting held on 7 July 2016 TB (16-17) 4A 134.1 The Minutes of the meeting held on 7 J uly 2016 were approved as a true record. 135-16/17 Actions Tracker/Matters arising TB (16-17) 4Ai 135.1 Action 27 – Quality and Performance Report TB(15-16) 191: Well led Indicators (Mins 105.1) This is now referred to the Audit Committee. The Board approved the closure of this item on the Board Actions Log. 1 135.2 Action 9 – The Five Year Forward View for Mental Health: Stakeholder Engagement TB(16-17) 11 (Mins105.5) A report was on the agenda for part B of the meeting. The Board approved the closure of this item. 135.3 Action 12 – Service User Story: Safeguarding (Mins105.8) The Board approved the closure of this item. 135.4 Action 15 (combined with Action 38 following– Quality and Performance Report – Lengths of Stay (TB16017) 37 ((Mins105.11) The Board noted that further information was included in the Quality and Performance report to the meeting. The Board recognised that it would continue to require reporting on lengths of stay. A further report on lengths of stay would be brought to the Board’s meeting on 6 October. Action: Chief Operating Officer 135.5 Action 16 – Recruitment of Band 5 Nurses and other multidisciplinary staff. (Mins 105.12) A paper on Nursing Establishments was on the agenda (item 9). The Board approved the closure of this item. 135.6 Action 19 - Control of Agency Spend- & 20- Management of the CIP Programme- (Finance Report Month 1 TB(16-17) 38) (Mins105.15) See the paper on Financial Results, on the agenda (item 8). The Audit Committee would be reviewing the position further when it met on 12 September. Action: Interim Director of Finance 135.7 Action 20 - Cost Improvement Programme (Mins105.15) See the paper on Financial Results, on the agenda (item 8). The Audit Committee would be reviewing the position further when it met on 12 September. Action: Interim Director of Finance 135.8 Action 21: Annual Report and Accounts 2015/16 TB(16-17) 39 (Mins105.16) Following discussions with Grant Thornton, a report on lessons learned from the annual audit was due at the Audit Committee’s meeting on 12 September. Action: Interim Director of Finance Board Assurance Framework The updated Risk Register would be reported to the Audit Committee at its meeting on 12 September and to the Board at its 6 October meeting. 135.9 Action 23 - Bed Pressures TB(16-17) 41 (Mins105.18) The Risk Register had been updated. The Board approved the closure of this item. 135.10 Action 24 - Stakeholder Management (Mins105.19) The Risk Register had been updated. The Board approved the closure of this item. 135.11 Action 25 - Workforce (Mins 104.20) The Risk Register had been updated. The Board approved the closure of this item. 2 135.12 Action 26 – Community Services (Mins 105.21) The Risk Register had been updated. The Board approved the closure of this item. 135.13 Action 27 - Risks arising from Grant Thornton’s value for money report (Mins 105.22) Due for report to the Audit Committee’s meeting on 26 October 2016. Action: Interim Director of Finance 135.14 Action 28 - Board Risk Appetite (Mins 105.23) Due for consideration at a Board Development Session. Action: Director of Nursing and Quality Standards 135.15 Action 29 - Board Assurance Framework TB(16-17) 41 (Mins 105.24) The Audit Committee would, at its meeting on 12 September, check that the Trust’s strategic risks and corporate risks were fully aligned and there was appropriate risk mediation across all risk registers. Report for the Board at its 6 October meeting. Action: Director of Nursing and Quality Standards 135.16 Action 32 - Service User Involvement (Mins 105.27) The Medical Director was undertaking mapping of local service user groups and that she would bring a report on service user involvement to the 1 December Board meeting. Action: Medical Director 135.17 Action 33 - Financial Position from NHS Improvement (Mins 106.1) A report on collaboration on potential sharing of services with Oxleas and South London and Maudsley Trusts would be brought to the Board’s 6 October meeting. Action: Chief Executive 135.18 Action 34 - Deep Dive – Audit Committee September 2016 (Mins 106.1) The Audit Committee would be undertaking a deep dive on project management and the delivery of CIPs at its meeting on 12 September. Action: Interim Director of Finance 135.19 Action 35 - Shadow Governors (Mins 107.2) The Chair confirmed that he would continue to work with the Shadow Council of Governors on their programme of activity. Action: Head of Communications and Stakeholder Engagement. 135.20 Action 36 - Service User Story TB(16-17) 54 Neurodevelopmental Assessment Team (part of CAMHS) (Mins 108.5) The Chief Operating Officer was continuing to monitor delivery of the service and risk in the referrals backlog. Action: Chief Operating Officer 135.21 Action 37 - Service User Story TB(16-17) 54 Neurodevelopmental Assessment Team (part of CAMHS) (Mins 106.1) QSAC would continue to monitor progress on achieving improvement of communications with commissioners, being clear about risk-sharing which anticipated demand, reporting back to the Board.
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