2020 Academic Year Chukyo University Enrollment Procedure Guide Be sure to read this guide carefully. Please be aware that you will not be eligible for admission if the enrollment procedure deadline is exceeded with both the “Initial Enrollment Procedure” and “Final Enrollment Proce- dure” incomplete, and therefore due caution is advised. Admissions office of Chukyo University Building No. 11, 3rd Floor, 101-2 Yagoto Honmachi, Showa-ku, Inquiries Nagoya-shi, Aichi 466-8666, JAPAN Tel (domestic): 052-835-7170 Tel (overseas): +81-52-835-7170 Weekdays: 9:00 to 17:00 Business hours There will be no one available to answer the telephone on Saturdays, Sundays, and national holidays. Congratulations on passing the entrance examination. Please find the enclosed documents necessary for the enrollment procedure. Please con- tact the Admissions office of Chukyo University if you have any questions. Enclosed documents (enrollment procedure-related) Notification of passing entrance examination (bank transfer forms for Initial and Final En- rollment procedures) Enrollment procedure Guide (in this booklet) Documents necessary for enrollment procedure (sent out during the Final Enrollment procedure period) Mount for pasting student ID photo Enclosed thick paper Student Ledger/Written Pledge & Consent Form This bo oklet, Appendix 1 (reverse side of Student Ledger) Copy of payment certificate for admission fee and spring semester tuition fees (domestic) or Copy of request form for foreign remittance of admission fee and spring semester tuition fees (with receipt stamp or signature of financial institution transferring fees) (overseas) Document necessary for orientation (in April) Matriculation Registration Card This booklet, Appendix 2 Document necessary for health checkup (in April) Health Questionnaire This booklet, Appendix 3 CONTENTS I. Enrollment Procedure Flow (From Passing Entrance Examination to Admission) 2 II. Enrollment Procedure Periods ……………………………………………………… 3 III. Enrollment Procedure Method ………………………………………………… 4 - 9 1 . Initial Enrollment Procedure 2 . Final Enrollment Procedure 3 . Enrollment Refusal IV. For Those Who Have Completed the Enrollment Procedure ……………… 10 - 15 1 . Entrance Ceremony 2 . Orientation (Schedule Following Admission) 3 . Student Commuter Passes 4 . Certificate of Enrollment and Student Discount Card 5 . Periodical Health Checkup 6 . Commuting by Car or Motorcycle 7 . Preliminary Consultation for Those Wishing Study Consideration 8 . For Those of Foreign Nationality (Status of Residence) 9 . Payments 10. Personal Computers 11. Teaching Support Using IT 12. Curriculum 13. Expenses 14. Scholarship System 15. Insurance Following Enrollment 16. Financial Support for Those From Disaster-stricken Areas V. Information for Guardians …………………………………………………………… 16 VI. Handling of Personal Information ……………………………………………… 17, 18 VII. List of Authorized Clubs ……………………………………………………………… 19 VII. Other (Lodging Information, Purchasing Your Student Commuter Pass, Chukyo University Co-Op, etc.) ………………………………………………… 20, 21 IX. Access to Chukyo University ………………………………………………………… 22 Appendix 1 Student Ledger/Written Pledge & Consent Form (Reverse Side of Student Ledger) Appendix 2 Matriculation Registration Card/Matriculation Registration Card Entry Method (Reverse Side of Matriculation Registration Card) Appendix 3 Health Questionnaire Appendix 4 Enrollment Refusal Notice Enclosed Envelope for Sending Enrollment Procedure Forms 1 I. Enrollment Procedure Flow (From Passing Entrance Examination to Admission) The enrollment procedure involves a two-step payment system involving the “Initial Enroll- ment Procedure” and “Final Enrollment Procedure”. Please check the applicable periods for the respective procedures on the following page, and ensure that the stated proce- dures are completed within these periods. Announcement of examination results Initial Enrollment Procedure Payment of admission fee (200,000 JPY) only * There is no need to submit documents or to notify the university after payment is made. Final Enrollment Procedure Payment of spring semester tuition fees and Submission of enrollment procedure forms Enrollment procedure complete An “Enrollment Procedure Completion Notice” will be sent from the university to the e-mail address registered at the time of application. Those enrolling Those refusing at university admission Participation in entrance ceremony and orientation Appendix 4 Submission of Admission Refusal Notice (in April) (Submission deadline: Must arrive by 16:00 on March 31 (Tue), 2020) 2 II. Enrollment Procedure Periods If the enrollment procedure deadline expires with both the Initial Enrollment Proce- dure and Final Enrollment Procedure incomplete, it will not be possible to gain ad- mission to the university, whatever the reason. You will no longer be eligible for ad- mission, and therefore caution is advised. Initial Enrollment Procedure Final Enrollment Procedure period Admission examination method deadline (payment of spring semester tuition fees and (admission fee payment only) submission of enrollment procedure forms) Entrance examination for returnee 2019 2020 students (first term exam) October 30 (Wed) February 18 (Tue) Entrance examination for returnee 2020 to students (second term exam) February 25 (Tue) March 10 (Tue) 2019 Entrance examination for foreign 2019 November 21 (Thur) students (first term exam) October 30 (Wed) to December 6 (Fri) Announcement Date of Examination Results Entrance examination for foreign to students (second term exam) February 25 (Tue), 2020 (The period for both the Initial Enrollment Procedure and Final Enrollment Procedure is the same.) * The procedure deadline is different for those with foreign nationality residing outside Japan due to the need to complete immigration procedures. Those applications will be notified separately. 3 III. Enrollment Procedure The enrollment procedure will only be completed when the Initial Enrollment Procedure and Final En- rollment Procedure are complete. Those wishing to gain enrollment to the university must complete both the Initial Enrollment Procedure and Final Enrollment Procedure within the periods indicated. Those failing to complete both the Initial Enrollment Procedure and Final Enrollment Pro- cedure by the deadline will no longer be eligible for admission. 1. Initial Enrollment Procedure (1) Of the payments made at the time of admission (admission fee + spring semester tuition fees), admission fee payment only is required to complete the Initial Enrollment Procedure (There is no need to submit the enrollment procedure forms.) * Please note that once the admission fee has been paid, it will not be returned for any reason. Initial Enrollment Procedure period Enrollment procedure period stipulated for each admission examination method (2) Please submit the admission fee payment (200,000 JPY). Use method P6 if submitting the payment from inside Japan. Use method P8 if submitting the payment from outside Japan. “Admission fee payment certificate” (inside Japan) Admission fee (200,000 JPY) Initial Enrollment Procedure com- ➡ “Admission fee foreign remittance request form” (outside Japan) ➡ payment pletion storage * The procedure deadline is different for those with foreign nationality residing outside Japan due to the need to complete immigration procedures. Those applications will be notified separately. 2. Final Enrollment Procedure (1) Of the payments made at the time of admission (admission fee + spring semester tuition fees), (1) Payment of spring semester tuition fees and (2) Completion and submission of the enrollment procedure forms are required to complete the Final Enrollment Procedure. Final Enrollment Procedure period Enrollment procedure period stipulated for each admission examination method * When submitting enrollment procedure forms in person, be sure to notify the Admissions office of Chukyo University beforehand and please come to the office after transferring spring semester tuition fees. (tel: 052-835-7170). Those failing to complete the Final Enrollment Procedure by the enrollment procedure deadline will no longer be eligible for admission. * The procedure deadline is different for those with foreign nationality residing outside Japan due to the need to complete immigration procedures. Those applications will be notified separately. (2) An “Enrollment Procedure Completion Notice” will be sent to the e-mail address registered at the time of application after the Final Enrollment procedure is completed. Payment of “Payment certificate for spring semester tuition fees” (inside Japan) Receipt of the Final Enrollment Proce- Completion and submission of Spring semester ➡ “Spring semester tuition fees foreign remittance request form” (outside Japan) ➡ ➡ dure completion the enrollment procedure forms tuition fees storage “Enrollment Procedure Completion Notice” 4 III. Enrollment Procedure (1) Payment of spring semester tuition fees Use method P6 if submitting the payment from inside Japan. Use method P8 if submitting the payment from outside Japan. (2) Completion and submission of enrollment procedure forms Complete the following documents, place them in the specified envelope, and send them to the university by post within the Final Enrollment Procedure period. * Send the enrollment procedure forms by Express simple registered mail or Express Mail Service (EMS) . Please note that any mistakes should be crossed out with a double line and rewritten correctly. * Refer to P9 for the forms submission address. 1 [Mount