BID Gasoline, Unleaded
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QUOTATION ACCEPTED PURCHASING DEPARTMENT TERMS: ON F.O.B. DELIVERED PENNSYLVANIA TURNPIKE COMMISSION BASIS ONLY P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS REQUEST FOR QUOTATION BID NUMBER 447002-2018 DATED 06/14/18 BUYER Karen Ruch DUE DATE 07/12/18 [email protected] PAGE 1 Company Name Address City, State, Zip PTC Vendor # Furnish BULK PROPANE GAS (IN GALLONS) with methanol added to fill tanks as listed below to be F.O.B. delivered as and when requested using a differential markup per gallon from August 1, 2018 through July 31, 2023. This bid contains two components: A. Propane supply to PA Turnpike Commission-owned tanks (Bidders may choose to bid on individual districts or all districts within this section.) B. Propane supply to Vendor-owned tanks C. Service & repair to the existing pump/meter/dispensing units. The PTC reserves the right to reject any or all bids. PTC may terminate any resulting contract upon a thirty (30) day written notice. Bid Opening: Time for bid opening is 2:00 PM, local time. PTC will only provide the original bid document. Please make a copy for your records. All bids must be received and time-stamped in the Strategic Sourcing Department located at 700 S. Eisenhower Blvd., Middletown, PA, no later than the assigned bid opening time, or they will be refused and returned. Please note that use of U.S. Mail, FedEx, UPS, or other delivery method does not guarantee delivery to the Strategic Sourcing Department of the PA Turnpike Commission by the announced bid opening time. All bidders should allow sufficient delivery time to ensure timely receipt of their bids. Bids will be opened and read aloud at the bid opening time and date specified above. All bid results reported at the bid opening are considered unofficial and are subject to evaluation. Official bid results will be made available after evaluation and award have been finalized. Refer to the Conditions and Instructions for information on the availability of bid results. Bid Response: All bid quotations must be returned in sealed envelope addressed exactly as shown on the attached “Quotation Delivery Instructions”. Failure to address envelope properly and include all essential information will be deemed sufficient reason for rejection of quotation. A Responsive Bid must include the following: 1. Complete Request for Quotation Document 2. Schedule of Prices 3. Executed Signature Page QUOTATION ACCEPTED PURCHASING DEPARTMENT TERMS: ON F.O.B. DELIVERED PENNSYLVANIA TURNPIKE COMMISSION BASIS ONLY P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS REQUEST FOR QUOTATION BID NUMBER 447002-2018 DATED 06/14/18 BUYER Karen Ruch DUE DATE 07/12/18 [email protected] PAGE 2 Bidder Contact Information Respondent’s Name Title Fax # Phone # E-mail Direct Sales Contact Name Title Fax # Phone # E-mail ------------------------------------------------------------------------------------------------------------ General Contract Terms. Bonding: Bid security in the form of bond or check is not required for this bid. Performance bond will not be required of successful bidder(s). Disregard Section I.C. BONDING of the attached conditions and instructions. All other terms apply. Option for Separate Competitive Bidding Procedure: The PA Turnpike Commission reserves the right to purchase supplies covered under this Contract through a separate competitive bidding procedure, whenever the Strategic Sourcing Department deems it to be in the best interest of the Commission. The right will generally be exercised only when a specific need for a large quantity of the supply exists or the price offered is significantly lower than the Contract price. Additional Line Items: Additional line items that are reasonably construed to be within the scope of each contract may be added to the contract through mutual agreement of the Contractor and the PA Turnpike Strategic Sourcing Department. Fair and accepted pricing will be comparable to similar items or the appropriate based line items. Order processing & Delivery: • Requests will be placed via telephone or email for each order. • Supplier must furnish metered delivery slips with each delivery. • Supplier agrees to make delivery _____________ days after receipt of telephone or email request. • Supplier must notify PTC personnel when they arrive at the delivery location. A PTC employee must sign the delivery slip to acknowledge delivery. Deliveries to remote relay towers will not require signature if there is no PTC staff on site. • Deliveries to be made Monday through Friday, between the hours of 7:30 AM and 2:30 PM (excluding holidays) unless other prior arrangements are approved by the Strategic Sourcing Department. No deliveries are to be made without prior telephone or email notification from authorized PTC personnel. • Locations using propane fuel for heat may arrange an automatic delivery schedule with the Supplier for the winter months. QUOTATION ACCEPTED PURCHASING DEPARTMENT TERMS: ON F.O.B. DELIVERED PENNSYLVANIA TURNPIKE COMMISSION BASIS ONLY P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS REQUEST FOR QUOTATION BID NUMBER 447002-2018 DATED 06/14/18 BUYER Karen Ruch DUE DATE 07/12/18 [email protected] PAGE 3 ------------------------------------------------------------------------------------------------------------ Pricing: 1. Prices under this contract will change based upon this clause only. The basis for change will be OIL PRICE INFORMATION SERVICE, "U.S. RESELLER PROPANE PRICE" report which is published weekly except last weeks in June and December by UNITED COMMUNICATIONS GROUP, ROCKVILLE, MD. Telephone (301) 816-8950. 2. Changes will be determined each Friday of the week and will be effective for the following Monday through Saturday. 3. Computations for base figure are as follows: the average of the Greensburg, PA market, listed under the TEPPCO heading will be used as a base charge throughout the contract period for all locations 4. The price of the fuel that the vendor will be permitted to charge will be based on the calculated Greensburg, PA average each week plus (or minus) the vendor's quoted price differential. 5. The price differential will include all delivery charges, markup, superfund fees, lust fee and any other associated charges. Bid price differential may be shown as four (4) decimal places. 6. The price differential shall not change during the first twelve (12) months after the effective date of this contract. After the twelve (12) months, price differential change requests may be submitted in writing forty-five (45) days prior to the anniversary date of the Contract. Any price differential changes must be approved by the Commission in writing to be effective. Price Change Contact Name Title Fax # Phone # E-mail Invoicing: 1. Vendor must furnish itemized Invoices which clearly reference the PA Turnpike delivery location, delivery date, number of gallons delivered, and delivery ticket number. 2. Invoices must be sent directly to the PA Turnpike Invoice Processing Team at [email protected]. 3. Invoices must be issued at the contract price per gallon in accordance with the Pricing requirements above. Any invoices that do not contain the correct unit price per gallon will be returned to the Contractor for correction and will result in delay of payment. Invoicing Contact Name Title Fax # Phone # E-mail QUOTATION ACCEPTED PURCHASING DEPARTMENT TERMS: ON F.O.B. DELIVERED PENNSYLVANIA TURNPIKE COMMISSION BASIS ONLY P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS REQUEST FOR QUOTATION BID NUMBER 447002-2018 DATED 06/14/18 BUYER Karen Ruch DUE DATE 07/12/18 [email protected] PAGE 4 SCHEDULE OF PRICES Section A - All tanks in this section are owned by the PA Turnpike Commission. Most tanks are used to power generators, except those marked “HEAT” which are used for facility heating. See Appendix 1 for coordinates for the Tower locations. PTC DISTRICT 1 Office Servicing Account Contact Person Phone# Email PTC DISTRICT 1 COUNTY TANK SIZE (GALLONS) DIFFERENTIAL MARKUP (+/-) DELIVERY LOCATIONS NEW CASTLE TOWER BEAVER DISTRICT 1 WEST - BEAVER VALLEY EXPRESSWAY 500 Gallon MILEPOST 9.7 NEW GALILEE, PA HOMEWOOD MAINTENANCE TOWER BEAVER MILEPOST 11.84 EB 500 Gallon 256 FOXWOOD ROAD WAMPUM, PA THOMPSON RUN RELAY TOWER BEAVER MILEPOST 15 500 Gallon DARLINGTON, PA SALEM CHURCH RELAY TOWER ALLEGHENY MILEPOST 35.7 500 Gallon GIBSONIA, PA GIBSONIA MAINTENANCE TOWER ALLEGHENY MILEPOST 39.62 2 @ 100 Gallon 2996 HABERLEIN ROAD GIBSONIA PA BEACON RELAY TOWER WESTMORELAND MILEPOST 62.8 500 Gallon PENN TOWNSHIP, PA HARRISON CITY MAINTENANCE WESTMORELAND MILEPOST 63.24 WB 500 Gallon 1012 SANDY HILL RD IRWIN, PA IRWIN INTERCHANGE TOWER WESTMORELAND MILEPOST 67.22 500 Gallon US 30 IRWIN, PA QUOTATION ACCEPTED PURCHASING DEPARTMENT TERMS: ON F.O.B. DELIVERED PENNSYLVANIA TURNPIKE COMMISSION BASIS ONLY P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS REQUEST FOR QUOTATION BID NUMBER 447002-2018 DATED 06/14/18 BUYER Karen Ruch DUE DATE 07/12/18 [email protected] PAGE 5 PTC DISTRICT 1 COUNTY TANK SIZE (GALLONS) DIFFERENTIAL MARKUP (+/-) DELIVERY LOCATIONS TYSON’S CORNER RELAY TOWER (WRO) WESTMORELAND MILEPOST G0.65 500 Gallon AKH BYPASS NEW STANTON, PA GREENSBURG MAINTENANCE TOWER WESTMORELAND MILEPOST G7.2 500 Gallon AKH BYPASS JEANETTE, PA M5 SOUTH MAINLINE TOLL PLAZA FAYETTE TOWER 500 Gallon MILEPOST M5.1 MON FAYETTE EXPRESSWAY UNIONTOWN, PA NEWCOMER RELAY TOWER FAYETTE MILEPOST M7.2 500 Gallon MON FAYETTE EXPRESSWAY UNIONTOWN, PA REDSTONE RELAY TOWER FAYETTE MILEPOST M19.5 500 Gallon MON FAYETTE EXPRESSWAY NEW SALEM, PA GUN CLUB ROAD RELAY TOWER WASHINGTON MILEPOST M36.2 500 Gallon MON FAYETTE EXPRESSWAY CHARLEROI, PA M52 NORTH MAINLINE TOLL PLAZA ALLEGHENY TOWER 500 Gallon MILEPOST M52 MON FAYETTE EXPRESSWAY ELIZABETH, PA HAMPTON ROAD RELAY TOWER ALLEGHENY MILEPOST M53.5 500 Gallon MON FAYETTE EXPRESSWAY WEST MIFFLIN, PA RODNEY RELAY TOWER WESTMORELAND MILEPOST 87 500 Gallon ACME, PA DONEGAL MAINTENANCE TOWER WESTMORELAND MILEPOST 88.76 WB 500 Gallon 183 CLAY PIKE RD ACME, PA LAUREL HILL BYPASS SALT SHED WESTMORELAND MILEPOST 99.3 EB 1000 Gallon STAHLSTOWN, PA QUOTATION ACCEPTED PURCHASING DEPARTMENT TERMS: ON F.O.B.