How to Claim Airline Checked Baggage Fee MANAGEMENT OFFICE

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DEFENSE TRAVEL How to Claim Airline Checked Baggage Fee MANAGEMENT OFFICE

Many airlines currently charge a fee for a passenger’s checked baggage. According to the JTR/JFTR, any time a traveler is “charged a fee by the airline to transport accompanied baggage” (JTR/JFTR, Appendix A), the baggage is considered Excess Baggage and the associated fee is considered an Excess Baggage fee. The Authorizing Official (AO) can authorize the costs associated with the Excess Accompanied Baggage Transportation (JFTR, par.U3015, JTR, par.C2302, and JFTR/JTR Appendix G). To check the current policies on checked bag fees, review: http://www.gsa.gov/portal/content/103882.

When inserting the baggage fee into DTS, the traveler should use the Expense Type of Excess Baggage Fee to denote these charges. Sample screens of how this process works are shown below:

1. To enter the Excess Baggage Fee, navigate to the Expenses tab of the authorization or voucher and select Non-Mileage Expenses from the sub navigation bar (Figure 1).

Figure 1: Non-Mileage Expenses Screen

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DEFENSE TRAVEL MANAGEMENT OFFICE

2. From the Select Expense Type: drop-down list, select Excess Baggage (Figure 2).

Figure 2: Excess Baggage Expense Type

3. Finish entering in the expense data including Cost, Date, and Method of Reimbursement (Figure 3).

Figure 3: Expense Data

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4. After entering the remaining expenses in the same manner, select Save Expenses at the bottom of the screen (Figure 4).

Figure 4: Save Expenses