MM 23.07.2019 & CITY COUNCIL

Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 23 July, 2019 at 7:00 pm

PRESENT: The Right Worshipful the Mayor Councillor A Givan

Deputy Mayor Councillor J McCarthy

Aldermen J Baird, D Drysdale, A G Ewart MBE, A Grehan, M Henderson MBE, S Martin and J Tinsley

Councillors N Anderson, S Carson, S Eastwood, A P Ewing, J Gallen, O Gawith, A Gowan, M Guy, D Honeyford, S Hughes, J Laverty, H Legge, C McCready, A McIntyre, R McLernon, U Mackin, Jenny Palmer, John Palmer, S Skillen, A Swan and N Trimble

IN ATTENDANCE: Lisburn & Castlereagh City Council

Director of Leisure and Community Wellbeing Director of Environmental Services Head of Marketing and Communications (Ms A Goddard) Member Services Officer Attendance Clerk

Commencement of the Meeting

At the commencement of the meeting, The Right Worshipful the Mayor, Councillor A Givan, welcomed those present to the meeting, including the member of the public seated in the public gallery. He requested that all mobile phones be switched off or put on silent for the duration of the meeting.

The Director of Leisure and Community Wellbeing outlined the evacuation procedures in the case of an emergency.

1. Business of The Right Worshipful the Mayor

1.1 Prayers

The Right Worshipful the Mayor, Councillor A Givan, welcomed to the meeting Pastor Geoffrey Ward, Lisburn Baptist Church. Pastor Ward gave an address and said a prayer, during which he expressed:

 condolences to Mr Les King, employee in Glenmore Activity Centre on the recent death of his mother;

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MM 23.07.2019  best wishes for a speedy recovery to the Director of Service Transformation who had taken ill earlier in the evening; and  best wishes to Alderman W J Dillon for his continued recovery from recent ill-health.

The Right Worshipful the Mayor, Councillor A Givan, thanked Pastor Ward for his attendance and he left the meeting (7.08 pm).

Councillor S Skillen arrived to the meeting at this point (7.08 pm).

1.2 Mayor’s Engagements

The Council noted a number of engagements attended by The Right Worshipful the Mayor and the Deputy Mayor since the last meeting of Council.

2. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen W J Dillon MBE, T Morrow and S P Porter, Councillors R T Beckett, R Carlin, D J Craig, M Gregg, S Lee, G McCleave and T Mitchell, the Chief Executive and the Director of Service Transformation.

The Right Worshipful the Mayor, Councillor A Givan, gave an update in relation to Alderman W J Dillon’s recent spell of ill-health and wished him well in his continued recovery. He also expressed best wishes for a speedy recovery to the Director of Service Transformation who had taken ill earlier in the evening.

3. Declarations of Interest

There were no declarations of interest expressed at this point in the meeting.

During the meeting, the following declaration of interest was expressed:

 Councillor A P Ewing in respect of item 14.2 “Meeting Regarding Antisocial Behaviour” due to his membership of the South Eastern Local Commissioning Group.

4. Council Minutes

It was proposed by Alderman A G Ewart, seconded by the Deputy Mayor, Councillor J McCarthy, and agreed that the minutes of the special meeting of Council held on 24 June, 2019 be confirmed and signed.

It was proposed by Alderman J Tinsley, seconded by Alderman M Henderson and agreed that the minutes of the meeting of Council held on 25 June, 2019 be confirmed and signed.

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MM 23.07.2019 5. Matters Arising

There were no matters arising.

6. Deputations

There were no deputations.

7. Business Required by Statute

(i) Signing of Legal Documents

On a proposal by Alderman M Henderson, seconded by Alderman J Tinsley, it was agreed that the following legal documents be signed at the meeting:

City Council and Electricity Networks Limited of 120 Malone Road, – Lease in respect of substation site at Rosneath Gardens, Dundonald;  Lisburn and Castlereagh City Council and Irish Waste Services Limited of 94-96 Hillsborough Road, Carryduff, BT8 8HT – Contract for the recycling and recovery of residual waste from council household recycling centres/ civic amenity sites;  and Newtownabbey Borough Council of Mossley Mill, Newtownabbey, BT36 5QA, Lisburn and Castlereagh City Council and Mid and East of 1-29 Bridge Street, , BT43 5EJ – Project Collaboration Agreement in respect of the Small Business Procurement Programme;  Lisburn and Castlereagh City Council and William Smith, Thomas Jackson and Jayne Huddleston (trustees of Seymour Hill and Conway Residents Association (Youth Council) of 709 Elm Corner, , Belfast, BT17 9PZ – Lease in respect of a multi-use games area, car park and changing facility at the Tolerton Sports Zone, Willow Gardens, Dunmurry, Belfast, BT17 9QJ;  Lisburn and Castlereagh City Council and William Smith, Thomas Jackson and Jayne Huddleston (trustees of Seymour Hill and Conway Residents Association (Youth Council) of 709 Elm Corner, Dunmurry, Belfast, BT17 9PZ – Service Level Agreement;  Antrim and Newtownabbey Borough Council, and North Down Borough Council, Armagh City, and Craigavon Borough Council, Causeway Coast and Glens Borough Council, Derry City and Strabane District Council, Fermanagh and , Lisburn and Castlereagh City Council, Mid and East Antrim Borough Council, Mid Ulster District Council, Newry, Mourne and – Full Fibre Northern Ireland (FFNI) Consortium Agreement;  Lisburn and Castlereagh City Council and Greentown Traffic Management Limited of 65a Marble Arch Road, Florencecourt, Enniskillen, County Fermanagh, BT92 1DE – Contract for the design, installation and removal of temporary traffic management;

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MM 23.07.2019 (i) Signing of Legal Documents

 Lisburn and Castlereagh City Council and Johnston Gilpin and Company Limited of 7b Lisnoe Road, Lisburn, BT27 5LT- Contract for the supply and delivery of 4 x agricultural tractors;  Lisburn and Castlereagh City Council and Legend Club Management Systems (UK) Limited of Block A, Clifton Park, Clifton Park Avenue, York, YO30 5PB – Agreement relating to Leisure Management System; and  Lisburn and Castlereagh City Council and McAvoy Construction (NI) Limited of Kiln Lane, Lurgan Road, Banbridge, , BT32 4PA – Construction Contract in relation to Ballybeen Sports Hub.

8. Adoption of Minutes of Committees

Planning Committee 17 June 2019

The minutes of the Planning Committee meeting of 17 June, 2019 had been circulated for noting only as these minutes had been agreed at the subsequent meeting of the Planning Committee on 1 July, 2019. It was proposed by Councillor O Gawith, seconded by Councillor A Swan and agreed that their contents be noted.

9. Report from Chief Executive

In the absence of the Chief Executive, his report was presented by the Director of Leisure and Community Wellbeing.

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

Items for Decision

9.1 Moira Speciality Food Fair – 17-18 August, 2019

Members were reminded that the Council had successfully staged the Moira Speciality Food Fair each year in the grounds of Moira Demesne since 2015, with the event last year having attracted an estimated 7,000 visitors. The Fair provided an ideal opportunity to showcase the quality producers and artisan traders in a family-friendly, fun and festival format.

The promotion of food and drink was one of the Council’s strategic tourism themes going forward and an event management company had recently been appointed to deliver a series of food and drink events over the course of the year, promoting the quality producers and culinary excellence within the area as part of a single campaign. It was planned that the 2019 Moira Speciality Food Fair be extended to be the catalyst for a wider Moira Food and Drink Festival, generating even more buy-in and support from the local traders and community. As part of this initiative, it was proposed to promote the award winning local drink producers within the Council area and for alcohol to be consumed as part of the event, similar to last year. 426

MM 23.07.2019 9.1 Moira Speciality Food Fair – 17-18 August, 2019 (Contd)

The Council bye-laws on all its parks prevented the consumption of alcohol and it was a requirement for the bye-law to be relaxed for the two days of the event if alcohol was to be consumed. The businesses appointed to sell alcohol would extend their drinks licence on a temporary basis to cover this event.

It was proposed by Alderman A G Ewart, seconded by Councillor O Gawith and agreed that the consumption of alcohol be permitted at Moira Demesne on 17-18 August, 2019 as part of the planned Moira Speciality Food Fair, which was the same procedure as last year.

9.2 Appointment of Independent Members to PCSPs

In order to enable the shortlisting/interviews of potential Independent Members to PCSPs, councils had been requested by the Northern Ireland Policing Board to nominate a Panel comprising of up to 4 political members of the PCSPs (plus 2 reserves to facilitate a replacement, if required). These should be confirmed Members of the PCSP and they would be required to carry out both the shortlisting and interview stage. The Board would provide Appointment Panel training and specific training for Panel Chairs and, therefore, the Chairman of the Panel should also be confirmed as part of this process. It was anticipated that training would take place on a regional basis during late August/early September, with the shortlisting/interviews taking place at each council level during October/November 2019.

It was agreed that the following Members (as proposed by Party Nominating Officers) be appointed to the Appointment Panel:

 DUP – Councillor A P Ewing and Councillor A Gowan  APNI – Councillor M Guy  UUP – Councillor A Swan  SDLP (reserve) – Deputy Mayor, Councillor J McCarthy

As the Party Nominating Officer for Sinn Féin was not present at the meeting, it was noted that the Sinn Féin nomination of a reserve Member would be submitted to the Chief Executive in due course.

It was proposed by Alderman J Tinsley, seconded by Councillor A Swan and agreed that Councillor A P Ewing be appointed as the Panel Chair.

9.3 Notice of Motion – Diversity

A Notice of Motion had been agreed at the June meeting of Council “that this Council acknowledges the positive contribution that diversity brings to our communities and accordingly affirms that all lesbian, gay, bisexual and trans people living, working or visiting our council area should be accepted and valued as equal citizens as part of a safe, welcoming and inclusive society. Council consequently requests that Officers bring back a report on how we can positively fulfil this pledge including via the lighting of the Civic Centre in rainbow colours to coincide with Pride Day each year on the first Saturday of August”.

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MM 23.07.2019 9.3 Notice of Motion – Diversity (Contd)

Members were advised that a report on this issue would not be completed in time to coincide with Pride Day this year, which would take place on 3 August. The Notice of Motion stated that the lighting of the building in rainbow colours be included as part of the report, which was not possible given that the technical capacity of the current mood lighting system, installed in October 2018, had the capacity for single colour only.

In his report, the Chief Executive recommended that a report on this issue be brought back to the Corporate Services Committee, to include a review of the mood lighting system from the agreed single colour only and the financial costs involved in upgrading the facility to include the ability for multiple colour display.

The Director of Leisure and Community Wellbeing advised that it had now been established that the current mood lighting system was capable of showing the colours of the rainbow on a constant loop effect and it was his understanding that this would be consistent with the Notice of Motion. Councillor A McIntyre thanked Officers for the work carried out thus far in relation to this matter. As the proposer of the Notice of Motion, he stated that he was happy (as was the seconder) to proceed on the basis of colour rotation, as outlined by the Director, and for the report to the Corporate Services Committee not to include information on upgrading the current facility to include the ability for multiple colour display.

9.4 Lough Moss Leisure Centre Sewer Repair

Members were advised that NI Water Ltd was seeking to enter into a Licence Agreement in order to carry out repair to the sewer at Lough Moss Leisure Centre, Carryduff. The draft licence and the route to be taken by NI Water Ltd had been approved by the Head of Estates Services and works would be monitored by one of his Officers to ensure the said land was reinstated to the satisfaction of the Council.

It was proposed by Councillor N Anderson, seconded by Alderman M Henderson and agreed that the Council enter into the Licence Agreement with NI Water Ltd as outlined above.

9.5 Delegated Authority – Annual Financial Statements 2018/19

Members were advised that a representative of the Northern Ireland Audit Office was due to attend a special meeting of the Governance and Audit Committee on 26 September, 2019 to consider the Council’s financial statements for 2018/19. As this meeting fell after September’s full Council meeting, it was proposed by Alderman J Baird, seconded by Councillor J Gallen and agreed that delegated authority be granted to the Governance and Audit Committee, at its special meeting on 26 September, to approve the Council’s financial statements for 2018/19.

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MM 23.07.2019 10. Reports from Members on Boards

10.1 National Association of Councillors

Alderman M Henderson advised that, at the last meeting of the National Association of Councillors (NAC), Councillor N Trimble had been appointed to the Executive of the NAC England.

11. Reports on Decisions Subject to the Reconsideration Procedure

There were no reports on decisions subject to the reconsideration procedure.

12. Notice of Motion

12.1 Cross-Party Brexit Working Group Councillor S Eastwood

A copy of the following Notice of Motion in the name of Councillor S Eastwood had been circulated to Members with the notice convening the meeting:

“That this Council resolves to establish a cross-party Brexit working group in order to support local planning and contingencies in relation to the council’s responsibilities arising from all Brexit scenarios including no deal”.

The Notice of Motion was proposed by Councillor S Eastwood and seconded by Councillor D Honeyford.

On a vote being taken, it was agreed that the Notice of Motion would not be debated at the Council meeting, but would be referred to the relevant Committee for consideration, the voting being 9 votes in favour and 21 votes against.

Clarification having been sought in relation to which Committee this Notice of Motion would be referred to, the Director of Leisure and Community Wellbeing advised that it would be referred to either the Development Committee or the Governance and Audit Committee as both had previously considered Brexit- related matters. The Director agreed to liaise with the Chief Executive in relation to which of those Committees was most appropriate to refer the Notice of Motion to and this would be agreed in consultation with The Right Worshipful the Mayor.

Alderman A Grehan requested that the Chief Executive provide Members with information on work that had been carried out by the Council in relation to Brexit.

13. Confidential Business

There was no confidential business.

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MM 23.07.2019 14. Any Other Business

14.1 Performance Reports Alderman J Tinsley

Alderman J Tinsley referred to item 7.7 “Performance Reports” in the minutes of the Leisure and Community Development Committee meeting held on 4 June, 2019. The minutes of that item referred to the noting of performance reports relating to absence figures and budget reports for quarter 4 of 2019. Alderman Tinsley advised that a performance summary for the Leisure and Community Wellbeing Department had also been provided and noted at that meeting. It was proposed by Alderman J Tinsley, seconded by Alderman M Henderson and agreed that this be recorded in the minutes of tonight’s meeting.

14.2 Death of Colonel Robin Charley Alderman S Martin

Alderman S Martin referred to the recent death of Colonel Robin Charley MBE, Chairman of the Somme Heritage Centre, whose family had many years’ association with this Council area. Alderman Martin, on behalf of his Party and the Council, expressed his condolences to the wider Charley family on Colonel Charley’s sad passing.

14.3 Meeting Regarding Antisocial Behaviour Alderman S Martin

Alderman S Martin referred to a meeting that had taken place between Members of the Lisburn North and Lisburn South District Electoral Areas and representatives of the PSNI regarding antisocial behaviour. He placed on record his thanks to the local PSNI representatives for having made themselves available and speaking so frankly about the problems persisting across the city in terms of antisocial behaviour, particularly as they related to drug use. Alderman Martin referred to a serious incident that had occurred recently at new social housing apartments at Graham Gardens, Lisburn, which could have resulted in yet another innocent member of the community being seriously hurt. At the meeting with the PSNI, it had been determined that this Council would take a proactive approach to the issue of drug use, drug abuse and its increase in Lisburn/Castlereagh. Alderman Martin proposed that the Council write to the Chief Executive of the South Eastern Health and Social Care Trust to ascertain what it was currently doing in this Council area to address the issue of drugs. This proposal was seconded by Councillor O Gawith and agreed. Alderman Martin stated that he would work with the Chairman of the PCSP, Councillor A P Ewing, in relation to how such a letter could be framed.

Further to Alderman Martin’s comments regarding the social housing in Graham Gardens, Councillor Jenny Palmer stated that when she had received a tour of the new apartments, she had been advised by a representative of Clanmil Housing Association that the apartments would be allocated to families and would not be offered to individuals. She referred to the role of Base2 in offering advice to the Northern Ireland Housing Executive (NIHE) and the PSNI in terms of why someone should be rehoused in an area over antisocial behaviour. Given the introduction of the General Data Protection Regulation (GDPR) and the major 430

MM 23.07.2019 14.3 Meeting Regarding Antisocial Behaviour (Contd) Alderman S Martin issue of confidentiality, Councillor Palmer proposed that the Council write to the NIHE asking if Base2 was appropriate to be one of its contacts and how it would like to address this matter in the future. Alderman J Tinsley seconded this proposal and also asked that it include the organising of an urgent meeting, within the next month, with the Heads of all the social housing providers to raise this serious issue. Councillor Jenny Palmer was happy for this to be included in her proposal and it was agreed.

Councillor A P Ewing, Chairman of the PCSP, thanked all Members who had attended the very useful meeting with the PSNI. He stated that he was disappointed with the incidents that had occurred at the apartments and he looked forward to working with his colleagues to address the issues. Councillor Ewing stated that he would be willing to organise any meetings going forward through the PCSP to get all statutory agencies together and deal with this matter.

Alderman A Grehan referred to the Council’s Housing Liaison Forum, which was cross-party and met with all housing associations and the NIHE. She asked that a meeting of this Forum be convened urgently in light of incidents that had taken place.

Alderman A Grehan stated that a NIHE consultation document that would deal with intimidation points was currently in Stormont, but there was no-one to sign it off. She proposed that the Council write to the Permanent Secretary expressing the Council’s concerns about intimidation points, how the system was not working and asking if this matter could be followed up. This proposal was seconded by Councillor Jenny Palmer and agreed.

14.4 Mr Boris Johnson, Prime Minister Councillor A Gowan

It was proposed by Councillor A Gowan and seconded by Alderman A G Ewart that a letter be sent to Mr Boris Johnson wishing him well in his appointment to the position of Prime Minister and inviting him to visit Lisburn & Castlereagh City Council. On a vote being taken, the proposal was “carried”, the voting being 19 votes in favour and 9 votes against.

14.5 Twelfth Celebrations in Village Councillor D Honeyford

Councillor D Honeyford stated how proud he was of Glenavy village before, during and after the Twelfth. Glenavy had welcomed the Orange District and South Antrim District to the village and many people had commented on what a good day it had been. He congratulated the Orange Order on the efficient and sensitive way it had planned and executed the event. However, there was a lot of work still to be done to unite the community in the Lisburn and Castlereagh area and broader. He referred to a hate crime incident involving the home of one of the Ballymurphy families. Councillor Honeyford thanked Alderman J Tinsley for the way in which that incident, which had the potential to destroy a successful day, had been handled and dealt with very well. The leadership and maturity 431

MM 23.07.2019 14.5 Twelfth Celebrations in Glenavy Village (Contd) Councillor D Honeyford shown by residents and Glenavy District was an example for this City and the wider area. Unfortunately, in the last few days, there had been another hate crime incident involving a paint attack on a Protestant Hall in the village. As an APNI Member for the area and as an Officer within the GAA, Councillor Honeyford expressed his disgust and gave a reassurance that such behaviour was not the will of the vast majority of people in the area. A number of people from the GAA community had approached Councillor Honeyford and he stated that he would be willing to get a group together to help clean up the building. Alderman J Tinsley thanked Councillor Honeyford for his comments, which were appreciated.

Councillor Honeyford stated that he had been involved in the Key Institution Programme, which involved the Loyalist Bands Forum, Orange Order and GAA working together and Glenavy had benefited from that. As Peace 4 was due to end, Councillor Honeyford asked that the Council consider other ways of allowing that Programme to continue when Peace 4 funding ceased. Councillor Jenny Palmer welcomed Councillor Honeyford’s remarks and stated her hope that the good work would continue under Peace Plus.

14.6 Harmony Inn, Newtownbreda Councillor N Anderson

Councillor N Anderson advised that Harmony Inn, Newtownbreda, had been officially named as the best Chinese restaurant in the whole of Ireland and asked that a letter of congratulations be sent to that establishment.

14.7 75th Anniversary of VE Day Councillor N Anderson

Given the forthcoming 75th anniversary of VE Day, Councillor N Anderson asked that the Council investigate how many WW2 veterans within the Council area were still alive as it would be appropriate to honour them in some way. The Director of Leisure and Community Wellbeing advised that there had been discussion at the June meeting of the Leisure and Community Development Committee regarding VE Day commemorations and it had been agreed that a further report be presented to that Committee regarding detailed arrangements. The Director confirmed that he would take account of Councillor Anderson’s suggestion and consider how that could be built into arrangements.

14.8 Thanks for Well Wishes Councillor J Gallen

Councillor J Gallen expressed his thanks to The Right Worshipful the Mayor, his Elected Member colleagues, the Chief Executive and Council staff for their well wishes during his recent spell of ill-health.

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MM 23.07.2019 14.9 Children’s Funeral Fund Councillor H Legge

Councillor H Legge stated that she had been proud to have proposed a Notice of Motion previously regarding the implementation of the Children’s Funeral Fund. This had now been implemented today in England. Carolyn Harris MP had been instrumental in having this implemented in England, Scotland and Wales and Northern Ireland was the only area of the which was slightly lagging behind. Carolyn Harris had written to the Chief Executive of Armagh City, Banbridge and Craigavon Borough Council, which was the council that had initiated this in Northern Ireland, stating that she understood the difficulties in securing a National fund in the absence of an Assembly at Stormont but that she was contacting the Permanent Secretary in the Department for Communities and the Secretary of State to petition for Northern Ireland to be brought in line with the rest of the UK. She asked in her letter if Armagh City, Banbridge and Craigavon Borough Council would consider doing the same. It was proposed by Councillor H Legge, seconded by Councillor Jenny Palmer and agreed that, if and when such a letter was received by this Council, it would be supported.

Conclusion of the Meeting

At the conclusion of the meeting, The Right Worshipful the Mayor, Councillor A Givan, thanked those present for their attendance.

There being no further business for consideration, the meeting was terminated at 7.54 pm.

Mayor

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