MM 23.07.2019 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 23 July, 2019 at 7:00 pm PRESENT: The Right Worshipful the Mayor Councillor A Givan Deputy Mayor Councillor J McCarthy Aldermen J Baird, D Drysdale, A G Ewart MBE, A Grehan, M Henderson MBE, S Martin and J Tinsley Councillors N Anderson, S Carson, S Eastwood, A P Ewing, J Gallen, O Gawith, A Gowan, M Guy, D Honeyford, S Hughes, J Laverty, H Legge, C McCready, A McIntyre, R McLernon, U Mackin, Jenny Palmer, John Palmer, S Skillen, A Swan and N Trimble IN ATTENDANCE: Lisburn & Castlereagh City Council Director of Leisure and Community Wellbeing Director of Environmental Services Head of Marketing and Communications (Ms A Goddard) Member Services Officer Attendance Clerk Commencement of the Meeting At the commencement of the meeting, The Right Worshipful the Mayor, Councillor A Givan, welcomed those present to the meeting, including the member of the public seated in the public gallery. He requested that all mobile phones be switched off or put on silent for the duration of the meeting. The Director of Leisure and Community Wellbeing outlined the evacuation procedures in the case of an emergency. 1. Business of The Right Worshipful the Mayor 1.1 Prayers The Right Worshipful the Mayor, Councillor A Givan, welcomed to the meeting Pastor Geoffrey Ward, Lisburn Baptist Church. Pastor Ward gave an address and said a prayer, during which he expressed: condolences to Mr Les King, employee in Glenmore Activity Centre on the recent death of his mother; 423 MM 23.07.2019 best wishes for a speedy recovery to the Director of Service Transformation who had taken ill earlier in the evening; and best wishes to Alderman W J Dillon for his continued recovery from recent ill-health. The Right Worshipful the Mayor, Councillor A Givan, thanked Pastor Ward for his attendance and he left the meeting (7.08 pm). Councillor S Skillen arrived to the meeting at this point (7.08 pm). 1.2 Mayor’s Engagements The Council noted a number of engagements attended by The Right Worshipful the Mayor and the Deputy Mayor since the last meeting of Council. 2. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen W J Dillon MBE, T Morrow and S P Porter, Councillors R T Beckett, R Carlin, D J Craig, M Gregg, S Lee, G McCleave and T Mitchell, the Chief Executive and the Director of Service Transformation. The Right Worshipful the Mayor, Councillor A Givan, gave an update in relation to Alderman W J Dillon’s recent spell of ill-health and wished him well in his continued recovery. He also expressed best wishes for a speedy recovery to the Director of Service Transformation who had taken ill earlier in the evening. 3. Declarations of Interest There were no declarations of interest expressed at this point in the meeting. During the meeting, the following declaration of interest was expressed: Councillor A P Ewing in respect of item 14.2 “Meeting Regarding Antisocial Behaviour” due to his membership of the South Eastern Local Commissioning Group. 4. Council Minutes It was proposed by Alderman A G Ewart, seconded by the Deputy Mayor, Councillor J McCarthy, and agreed that the minutes of the special meeting of Council held on 24 June, 2019 be confirmed and signed. It was proposed by Alderman J Tinsley, seconded by Alderman M Henderson and agreed that the minutes of the meeting of Council held on 25 June, 2019 be confirmed and signed. 424 MM 23.07.2019 5. Matters Arising There were no matters arising. 6. Deputations There were no deputations. 7. Business Required by Statute (i) Signing of Legal Documents On a proposal by Alderman M Henderson, seconded by Alderman J Tinsley, it was agreed that the following legal documents be signed at the meeting: Lisburn and Castlereagh City Council and Northern Ireland Electricity Networks Limited of 120 Malone Road, Belfast – Lease in respect of substation site at Rosneath Gardens, Dundonald; Lisburn and Castlereagh City Council and Irish Waste Services Limited of 94-96 Hillsborough Road, Carryduff, BT8 8HT – Contract for the recycling and recovery of residual waste from council household recycling centres/ civic amenity sites; Antrim and Newtownabbey Borough Council of Mossley Mill, Newtownabbey, BT36 5QA, Lisburn and Castlereagh City Council and Mid and East Antrim Borough Council of 1-29 Bridge Street, Ballymena, BT43 5EJ – Project Collaboration Agreement in respect of the Small Business Procurement Programme; Lisburn and Castlereagh City Council and William Smith, Thomas Jackson and Jayne Huddleston (trustees of Seymour Hill and Conway Residents Association (Youth Council) of 709 Elm Corner, Dunmurry, Belfast, BT17 9PZ – Lease in respect of a multi-use games area, car park and changing facility at the Tolerton Sports Zone, Willow Gardens, Dunmurry, Belfast, BT17 9QJ; Lisburn and Castlereagh City Council and William Smith, Thomas Jackson and Jayne Huddleston (trustees of Seymour Hill and Conway Residents Association (Youth Council) of 709 Elm Corner, Dunmurry, Belfast, BT17 9PZ – Service Level Agreement; Antrim and Newtownabbey Borough Council, Ards and North Down Borough Council, Armagh City, Banbridge and Craigavon Borough Council, Causeway Coast and Glens Borough Council, Derry City and Strabane District Council, Fermanagh and Omagh District Council, Lisburn and Castlereagh City Council, Mid and East Antrim Borough Council, Mid Ulster District Council, Newry, Mourne and Down District Council – Full Fibre Northern Ireland (FFNI) Consortium Agreement; Lisburn and Castlereagh City Council and Greentown Traffic Management Limited of 65a Marble Arch Road, Florencecourt, Enniskillen, County Fermanagh, BT92 1DE – Contract for the design, installation and removal of temporary traffic management; 425 MM 23.07.2019 (i) Signing of Legal Documents Lisburn and Castlereagh City Council and Johnston Gilpin and Company Limited of 7b Lisnoe Road, Lisburn, BT27 5LT- Contract for the supply and delivery of 4 x agricultural tractors; Lisburn and Castlereagh City Council and Legend Club Management Systems (UK) Limited of Block A, Clifton Park, Clifton Park Avenue, York, YO30 5PB – Agreement relating to Leisure Management System; and Lisburn and Castlereagh City Council and McAvoy Construction (NI) Limited of Kiln Lane, Lurgan Road, Banbridge, County Down, BT32 4PA – Construction Contract in relation to Ballybeen Sports Hub. 8. Adoption of Minutes of Committees Planning Committee 17 June 2019 The minutes of the Planning Committee meeting of 17 June, 2019 had been circulated for noting only as these minutes had been agreed at the subsequent meeting of the Planning Committee on 1 July, 2019. It was proposed by Councillor O Gawith, seconded by Councillor A Swan and agreed that their contents be noted. 9. Report from Chief Executive In the absence of the Chief Executive, his report was presented by the Director of Leisure and Community Wellbeing. It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below. Items for Decision 9.1 Moira Speciality Food Fair – 17-18 August, 2019 Members were reminded that the Council had successfully staged the Moira Speciality Food Fair each year in the grounds of Moira Demesne since 2015, with the event last year having attracted an estimated 7,000 visitors. The Fair provided an ideal opportunity to showcase the quality producers and artisan traders in a family-friendly, fun and festival format. The promotion of food and drink was one of the Council’s strategic tourism themes going forward and an event management company had recently been appointed to deliver a series of food and drink events over the course of the year, promoting the quality producers and culinary excellence within the area as part of a single campaign. It was planned that the 2019 Moira Speciality Food Fair be extended to be the catalyst for a wider Moira Food and Drink Festival, generating even more buy-in and support from the local traders and community. As part of this initiative, it was proposed to promote the award winning local drink producers within the Council area and for alcohol to be consumed as part of the event, similar to last year. 426 MM 23.07.2019 9.1 Moira Speciality Food Fair – 17-18 August, 2019 (Contd) The Council bye-laws on all its parks prevented the consumption of alcohol and it was a requirement for the bye-law to be relaxed for the two days of the event if alcohol was to be consumed. The businesses appointed to sell alcohol would extend their drinks licence on a temporary basis to cover this event. It was proposed by Alderman A G Ewart, seconded by Councillor O Gawith and agreed that the consumption of alcohol be permitted at Moira Demesne on 17-18 August, 2019 as part of the planned Moira Speciality Food Fair, which was the same procedure as last year. 9.2 Appointment of Independent Members to PCSPs In order to enable the shortlisting/interviews of potential Independent Members to PCSPs, councils had been requested by the Northern Ireland Policing Board to nominate a Panel comprising of up to 4 political members of the PCSPs (plus 2 reserves to facilitate a replacement, if required). These should be confirmed Members of the PCSP and they would be required to carry out both the shortlisting and interview stage. The Board would provide Appointment Panel training and specific training for Panel Chairs and, therefore, the Chairman of the Panel should also be confirmed as part of this process. It was anticipated that training would take place on a regional basis during late August/early September, with the shortlisting/interviews taking place at each council level during October/November 2019.