Agenda Board of Governors

AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Thursday, October 2, 2014 Meeting: 5:30 PM Room A225/229 (Boardroom), UFV Abbotsford Campus, 33844 King Road, Abbotsford, BC

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. 1. WELCOME from the CHAIR (5:30) . 2. PRESENTATIONS (5:35 - 6:05) . 2.1. Updates from Community Leaders  George Murray, City Manager, Abbotsford . 2.2. UFV's Teacher Education Program - Sheryl MacMath, Department Head . 3. CALL TO ORDER (6:05 - 6:10) . 3.1. Agenda, 2014 10 02 THAT the Agenda for the 2014 10 02 meeting of the UFV Board public session be adopted, as presented. . 3.2. Declaration of potential conflict of interest. . 4. ADOPTION OF CONSENT ITEMS (6:10 - 6:15) . 3 - 6 4.1. Minutes, Board Public Session, 2014 09 04 . 7 - 12 4.2. New Policy: Research Centres and Institutes Policy . 13 - 16 4.3. Revisions to: Board Policy Direction on Risk Management, BPD-220 . 17 - 20 4.4. Revisions to: Board Policy on Naming of Buildings, Spaces and Facilities, BRP-215.02 . 5. REPORTS (6:15 - 6:45) . 21 - 30 5.1. President's Report - Mark Evered (6:15 - 6:30) . 5.2. UFV Alumni Association - Nik Venema (6:30 - 6:35) . 31 5.3. UFV Faculty & Staff Association - Jonathan Hughes (6:35 - 6:40) . 5.4. UFV Student Union Society - Ryan Petersen (6:40 - 6:45) . 6. BOARD MEMBER ATTENDANCE AT COMMUNITY EVENTS (6:45 - 6:55)

Page 1 of 103 UFV Board meeting Agenda, Public Session October 2, 2014 Page . 7. INFORMATION ITEMS . 7.1 Governance Information Items - B. Delaney (6:55 - 7:00) . 33 7.1.1 Process for Name Changes to Faculties and Departments . 35 7.1.2 New Administrative Policy: Emeritus Designation . 7.2 Senate Information Items - E. Davis (7:00 - 7:05) . 37 - 70 7.2.1 Approved Senate Minutes, 2014 06 06 . 71 - 77 7.2.2 Graduands, 2014 09 12 . 79 - 81 7.2.3 Discontinuance of Police Option, Bachelor of General Studies (Included in approved 2014 Update to Ed Plan) . 83 - 86 7.2.4 Theatre Major program (Included in approved 2014 Update to Ed Plan) . 87 - 92 7.2.5 Math Honours program, BSc (Included in approved 2012 Update to Ed Plan) . 93 - 103 7.2.6 Modern Languages program review The full program review may be viewed at http://www.ufv.ca/senate/standing-committees/appc/appc- agendas-minutes/ . 8. ADJOURNMENT and NEXT MEETING (7:10) . 8.1. Next Meeting: Thursday, December 4, 2014 Location: Rivers Dining Room - TTC, Canada Education Park Campus, Chilliwack

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Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, September 4, 2014 Room A225/229 (Boardroom), UFV Abbotsford Campus, 33844 King Road, Abbotsford, BC

PRESENT: Board Members: Dr. Chris Bertram Ms. Sukhi Brar Mr. Barry Delaney (Chair) Dr. Mark Evered Ms. Whitney Fordham Ms. Elyssa L. Lockhart Mr. John Pankratz Mr. Sean Parkinson Mr. Greg Stickland

Regrets: Mr. Randy Bartsch Mr. George Hemeon Ms. Stacey Irwin Dr. Brian Minter Ms. Gwen O’Mahony Ms. Terry-Lynn Stone

Management: Dr. Sue Brigden, Dean, Faculty of Access & Continuing Education Ms. Leslie Courchesne, Executive Director, University Relations Dr. Eric Davis, Provost & Vice-President, Academic Dr. Vlada Dvoracek, AVP, Institutional Research and Integrated Planning Mr. John English, Dean, Faculty of Applied and Technical Studies Dr. Peter Geller, Vice-Provost and Associate Vice-President Academic Dr. Tracy Ryder Glass, Dean, Faculty of Professional Studies Ms. Jody Gordon, Vice-President, Students Ms. Jackie Hogan, Chief Financial Officer & Vice-President Administration Dr. Lucy Lee, Dean, Faculty of Science Dr. Joanne MacLean, Dean, Faculty of Health Sciences Mr. Craig Toews, Executive Director, Facilities and Campus Planning

Secretariat: Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Mr. Al Wiseman, University Secretary & Registrar

Guests: Mayor Bruce Banman, City of Abbotsford Ms. Hilary Beard, Director, University Advancement and Alumni Engagement Ms. Siri Bertelsen, GM, Planning and Development Services, City of Abbotsford Dr. Malwinder Dhami, Member, UFV CICS Advisory Board Mr. Justin P. Goodrich, Chair, UFV Alumni Association

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UFV Board Meeting, Public Session 2014 09 04 Page 2 of 4

Guests cont: Ms. Vickie Grieve, President, UFV Faculty & Staff Association Ms. Susan McAlevy, Executive Director, Abbotsford Community Foundation Mr. Ryan Petersen, President, UFV Student Union Society Mr. Nik Venema, Vice-Chair, UFV Alumni Association

1. WELCOME from the CHAIR Mr. Delaney welcomed everyone and called the meeting to order at 5:35 p.m. Guests were introduced and roundtable introductions took place.

2. PRESENTATIONS 2.1. Updates from Community Leaders – Mayor Bruce Banman and Siri Bertelsen Mayor Banman highlighted recent events hosted by the City and reported on initiatives currently underway, including development of the Economic Development Action Plan for Abbotsford, a review of the Zoning Bylaw, and the updating of the Official Community Plan. He also spoke of the Civic Precinct and Provincial Courts project and the U-District plan, commenting that the City looks forward to working closely with UFV on the U-District to ensure integrated efforts.

2.2. Aboriginal Initiatives Report Dr. Geller provided an update on Indigenization activities at UFV. He reported on the Indian Residential School Day of Learning held at UFV last September and on current partnerships with Stó:lō Nation and Nicola Valley Institute of Technology (NVIT). Dr. Geller reported that the Strategic Enrolment Management Plan (SEM) includes a goal of increasing Aboriginal student enrolments and graduates and that Senate has created an Indigenization Committee. It was also noted that Halq’eméylem is being incorporated into campus signage. Ms. Hardman spoke of the many successes of UFV’s Aboriginal students and graduates.

3. CALL TO ORDER 3.1. Adoption of Agenda, 2014 09 04

RESOLVED 041/14 THAT the Agenda for the 2014 09 04 meeting of the UFV Board Public Session be adopted, as presented. Moved by J. Pankratz, seconded by C. Bertram. CARRIED

1.1. Declaration of Potential Conflict of Interest No conflicts were declared by Board members.

4. ADOPTION OF CONSENT ITEMS 4.1. Board Public Session Minutes, 2014 06 20

RESOLVED 042/14 The following consent item was approved as presented:  Board Public Session Minutes, 2014 06 20 Moved by J. Pankratz, seconded by S. Brar. CARRIED

At this time, Mayor Banman, Siri Bertelsen, and UFV Deans retired from the meeting.

5. REPORTS 5.1. President’s Report In addition to his written report included in packages, Dr. Evered commented on the following items:  Summer months: o Busy at UFV with courses, research and scholarly work, international training programs, capital projects, funding announcements and visits from various partners, colleagues, and

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UFV Board Meeting, Public Session 2014 09 04 Page 3 of 4 government officials, including Honourable Michelle Rempel, Minister Shirley Bond, and Minister Norm Letnick. o Student orientation activities and a Welcome Back BBQ were held.  Chandigarh Campus: o record-breaking enrolment in two sections: 60 students, 2 sections of 30 o over-all record-high of 105 full-time students o 100% visa-rate for 9th year in a row for students transferring to UFV’s Abbotsford campus o UFV Chandigarh’s product “Bragger Jute Bag” was awarded the most outstanding product during a global event by Junior Achievement Canada. o The Premier and Honorable Ed Fast will visit Chandigarh during the Premier’s Trade Mission to India. Dr. Evered will be there to host them.  Welcoming New Administrators o Dr. Evered invited Dr. Davis to say a few words about each of the three outstanding new administrators, Tracy Ryder Glass, Dean of Professional Studies; Ken Brealy, Associate Dean of Faculty; and Alisa Webb, Associate Dean of Students.  Capital Projects: o Construction of the Student Union Centre is well underway o The grand opening of the Five-Corners Campus in Chilliwack was held on August 29th  Recent Funding Announcements: o $2.1M from the Federal government’s Western Economic Diversification fund o $872,000 from BC government for seats in trades o Post-secondary institutions became eligible in March for BC Carbon Neutral Capital Program  International Training Partnerships o 3-week intensive training program in woodframe construction to 16 Chinese educators o 35 faculty and senior administrators from Harbin, attended UFV to complete a training program in governance, strategic planning, innovative teaching strategies, ILOs, SEM planning, etc.  Faculty and Student Achievements o A reception was held to formally present the Research Excellence Award to Michael Gaetz, who was unable to attend Convocation o Graphic & Digital Design student, and Governor General Award recipient, Brennan Gleason, has been recognized internationally for his “Resum-Ale” project.  Donor Recognition o Dr. Evered recognized Dr. Malwinder Dhami for another generous donation to establish a fund to support UFV’s Nursing program.  Conduct Guidelines o In response to Premier Clark’s recent announcement on public sector accountability, UFV is working with the BC Association of Institutes and Universities (BCAIU) to ensure compliance.  40th Anniversary Celebrations o Ms. Courchesne reminded members of the upcoming 40th anniversary celebrations scheduled on each campus and encouraged everyone to participate.

5.2. University Advancement and Alumni Engagement Ms. Beard reported on activities within University Advancement. In addition to the written report she commented on current funding and naming applications underway. Members were invited to the Giving Thanks event recognizing UFV donors, and Ms. Beard commended Christopher Duffin for securing the Chilliwack Corn Maze event with proceeds to the Alumni Changing Lives Bursary. The latest Community Connections newsletter was distributed.

5.3. UFV Alumni Association Mr. Goodrich reported on ongoing Alumni Association restructuring, a review of the Alumni/UFV Memorandum of Understanding (MOU), and the Association’s upcoming AGM, scheduled for September 24th. He also reported on his attendance at a recent conference in San Antonio. He noted that the

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UFV Board Meeting, Public Session 2014 09 04 Page 4 of 4 Association looks forward to working with the Development Office to engage new alumni donors and to revisit the structure of some Alumni events. He commented on the success of the Top 40 event recently held at Domaine de Chaberton.

5.4. UFV Faculty & Staff Association Ms. Grieve reported that at the recent FSA Executive retreat the number one priority identified was to develop clearer lines of communication between the Executive and FSA members, particularly staff. She also reported that the current contract has expired and negotiations will begin again, noting the impact that the teachers’ strike may have on negotiations. The FSA is donating to teachers’ relief funds in various districts that UFV serves.

5.5. UFV Student Union Society Ryan Petersen reported on SUS Weeks of Welcome events and the upcoming by-elections for SUS Board. He also noted that the SUS Board recently approved transferring some surplus funds into student bursaries. The executive is heavily engaged with federal and provincial lobby groups and is trying to gauge how best to phrase the Act.

6. BOARD MEMBER ATTENDANCE AT COMMUNITY EVENTS Mr. Bertram reported on his attendance at the UFV Five-Corners Opening in Chilliwack.

7. INFORMATION ITEMS 7.1. Brought forward from 2014 06 20 In Camera Board Session 7.1.1. Approval of Consent Agenda Items:  Audited Financial Statements for the year ended March 31, 2014, Approved  Five-Year Capital Plan Recommendation, Approved  India Company Incorporation, Approved  2013-14 Executive Compensation Report, Received  Election of Board Executive for 2014/15 term  2014-15 UFV Institutional Accountability Report and Plan, Received 7.2. Senate Information Items brought forward from 2014 06 06 Meeting 7.2.1. Approved Senate Minutes, 2014 06 06 7.2.2. Graduands Approved for Convocation, 2014 06 06 7.3. Research and Scholarship Report 7.3.1. Report and Recommendations of the Subcommittee of the Task Force on Research and Scholarship Dr. Davis directed members’ attention to the written report included in packages, noting that research and scholarship are essential to teaching excellence and serving our community and region. 7.4. Policy Updates 7.4.1. Copyright Compliance (7) Policy

8. ADJOURNMENT and NEXT MEETING

Business complete, the meeting adjourned at 7:30 p.m. on a motion by G. Stickland, seconded by J. Pankratz.

______Chair, UFV Board of Governors UFV President

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Chair: Mark Evered MEMORANDUM 604.854.4505 Assistant: Monique Castonguay Phone: 604.854.4506

To: Barry Delaney, Chair, Board of Governors From: Mark Evered, Chair, Senate Date: June 12, 2014 Re: Research Centres and Institutes Policy

At its June 6, 2014 meeting, Senate reviewed the Senate Research Committee’s proposal for a Research Centres and Institutes policy and recommends its approval to the Board of Governors.

MOTION: THAT the Board of Governors approve the Research Centres and Institutes policy, as recommended by Senate.

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Research, Engagement, and Graduate Studies

MEMO

Date: May 28, 2014

To: Mark Evered, Chair, Senate

From: Adrienne Chan, AVP, Research, Engagement, and Graduate Studies and

Noham Weinberg, Chair, Senate Research Committee

Re: Research Centres and Institutes Policy

The purpose of the Research Centres and Institutes Policy is to ensure that the University research centres and institutes reflect the institutional commitment to promote collaborative efforts among researchers and to multiply the opportunities for students to be actively involved in research. This policy sets the principles and processes for the creation, monitoring and periodic review of University research centres and institutes. (A number of centres and one institute exist already.)

The centres and institutes serve to promote collaborative disciplinary and inter-disciplinary research and create opportunities for students to participate in research. The University is strategic, transparent and accountable in supporting and managing research centres and institutes. Centres and institutes should be consistent with the University mandate and strategic goals.

Please see the attached Research Centres and Institutes Policy (v11). The policy was approved at the May 1, 2014 Senate Research Committee (SRC) meeting and the Senate Governance Committee is satisfied that a full consultation has taken place.

MOTION: THAT Senate approve and recommend to the Board of Governors the Research Centres and Institutes policy, as presented.

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Research Centres and Institutes Policy – Memo to Senate Page 2

Consultation A draft policy received preliminary reviews at the Senate Research Committee (SRC) in 2011 and in 2012. The draft policy was used for some consultations with Directors of research centres and institutes at UFV. This consultation with Directors of research centres and institutes occurred in the Spring of 2012. A number of changes were made a result of these consultations. We understand that the policy was sent to Senate and to Mark Evered in early 2012. In the Fall 2012, and Spring 2013, subsequent consultations were held with Mark Evered. The policy then went to Eric Davis, Peter Geller, and PEM in Fall 2013. More revisions were made following the receipt of feedback from PEM. The policy went to Senate Research Committee in November 2013, and in subsequent meetings through to May 2014. The policy was approved in February 2014 by the SRC, but was reviewed again in April and May following campus wide consultation in April 2014. Campus wide consultation included Deans Council, Faculty Councils, Departments (via department heads and assistants), the Provost: Eric Davis, and UFV students (via myUFV). Campus wide consultation was completed with the assistance of the University Secretariat. Changes were made to the policy on the basis of the feedback from campus wide consultation in April.

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NUMBER DRAFT

APPROVAL DATE MM-DD-YYYY

LAST AMENDMENT MM-DD-YYYY LAST REVIEWED MM-DD-YYYY

NEXT REVIEW DATE MM-DD-YYYY

RESEARCH CENTRES AND INSTITUTES POLICY

Approval Authority Senate and Board Responsible Executive Provost and Vice-President, Academic Related Policies / Legislation Human Research Ethics (54) Animal Care (51) Responsible Conduct of Research and Scholarship (53) PURPOSE

This policy sets the principles and processes for the creation and review of the University’s research centres and institutes. SCOPE

This policy applies to all faculty members, staff, students, and all other personnel associated with UFV who are involved in creating research centres and institutes as well as those who are currently participating in existing centres and institutes. DEFINITIONS

Research Centre1: A research centre is a formally structured unit within the university, other than a department or a school, established with the purpose of advancing scholarly activity primarily through collaborative research, research training, research dissemination, or creative endeavours. Centres are expected to provide unique enquiry-based learning opportunities for students and to be actively engaged in relevant academic forums and community outreach. Centres typically involve activities beyond the scope of single disciplines and promote interdisciplinary work. Centres will have a director or coordinator. Research centres are approved by Senate.

Research institute: A research institute is more formally structured than a research centre within the university. Institutes are also expected to provide unique enquiry-based learning opportunities for students and to be actively involved in relevant academic forums and community outreach. Students and faculty may be involved in international research and collaborations. Institutes have a director and an advisory council. Institutes are typically expected to collaborate broadly across regional, national, and international forums. Institutes will seek funding through various grants, foundations, and funders. Research institutes are approved by Senate, and then recommended to the Board of Governors. Senate recommendations for the establishment of research institutes are subject to final approval by the Board of Governors.

Membership: The membership of a university research centre or institute should consist of researchers who are committed and already engaged in collaborative research initiatives evidenced by joint research activities and publications. Membership includes faculty members from the university as well

1 Centres that are not research centres are not included within the jurisdiction of this policy. These centres may focus on particular (inter) disciplinary studies or activities. Policy Title (##) Page 1 of 3

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as research partners and community members from other institutions or organizations who are committed to research collaboration and have a record of excellence in research or service in an area related to the mandate of the centre or institute. POLICY

Research centres and institutes will be created as needed to support the values, mission, strategic goals, and priorities of the university and reflect the University’s commitment to excellence in scholarship, the integration of research and teaching, and the development of the Fraser Valley. The structure, membership, and activities of centres and institutes will support collaborative disciplinary and interdisciplinary research. Centres and institutes will report their activities and plans annually (to Senate for centres, and to the Board, for institutes), and be fully reviewed every five years. REGULATIONS

Establishment of a new research centre or institute: Proposals for establishing a new research centre or institute will follow the template posted on the Research Services Office website. Proposals will be reviewed by the Associate Vice-President, Research, Engagement, and Graduate Studies, the office of the Chief Financial Officer, the relevant Dean(s), and the Provost and Vice President Academic to ensure the relevance and viability of a proposed centre or institute. The Senate Research Committee will review the proposal and if appropriate will recommend the centre or institute for approval by the Senate. Senate recommendations for the establishment of research institutes are subject to final approval by the Board of Governors.

Management structure: Each centre or institute will have an approved management structure. Centres will have a director, a head, or coordinator, as well as a management committee that will ensure transparency and accountability. Institutes should have a director as well as a management committee and/or advisory council or board. The proposed management structure of a centre or institute, and any significant change to the structure, must be approved by the Associate Vice-President, Research, Engagement, and Graduate Studies.

Management committee: Each centre or institute will establish a management committee which will provide advice and guidance on its activities and programs, including strategic planning and plans for seeking funding for research activities.

Director/Head/Coordinator: Each centre or institute will identify a director, head or coordinator whose appointment will be approved by the Associate Vice-President, Research, Engagement, and Graduate Studies. The director, head or coordinator will: 1. maintain a functioning approved management and governance structure; 2. ensure that the centre or institute meets the terms of its responsibilities, including adherence to institutional, and professional policies, procedures and regulations, including, but not limited to recovery of overhead and indirect costs on research contracts, ethics, and risk assessment; 3. produce an annual program of work for the forthcoming year and an annual report at the end of each year; and, 4. report on the activities of the centre or institute.

Reporting: An annual report based on the template on the Research Services Office website will be submitted each year by the director, head, or coordinator to the Senate Research Committee, to their management committee and/or advisory board, to the relevant Dean(s) and to the Associate Vice President, Research, Engagement, and Graduate Studies. Institute reports will also be submitted to the Board of Governors. These reports will be submitted no later than ninety days after the end of each fiscal year and will document activities and achievements of the previous year, including any external funding, partnerships, and collaborations.

Policy Title (##) Page 2 of 3

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Review of existing centres or institutes: Each centre or institute will be reviewed at least once every five years. Centres and institutes will provide a plan of activities and report of completed activities, which will comprise part of the review. The review will be conducted by the Associate Vice-President, Research, Engagement, and Graduate Studies, the relevant Dean(s), the office of the Chief Financial Officer, and the Provost and Vice President Academic, and a review report will be submitted to the Senate Research Committee. The Senate Research Committee will provide guidance and recommendations to Senate regarding the continuance of the centre or institute, and any change that may be required in terms of its orientation, productivity, membership, or governance. Dates for review will be established and noted on the annual report.

Other collaborative research arrangements: Nothing in this policy shall prevent the informal establishment of groups of faculty who wish to collaborate on research, scholarship, or creative activities. APPENDICES

Procedures for submitting proposals are managed by the UFV Research Office and are published on the Research Office website.

Policy Title (##) Page 3 of 3

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NUMBER BPD-220

APPROVAL DATE 12-02-2010

LAST AMENDMENT

LAST REVIEWED 09-06-2012

NEXT REVIEW DATE 09-2017

BOARD OF GOVERNORS POLICY DIRECTION ON RISK MANAGEMENT

Within the pursuit of the university’s mandate and strategic goals, the Board of Governors is committed to ensuring risks to the university, its property and people are identified, and ensuring effective mitigation and management of potential risk and, as necessary, management of risk outcomes.

Risks to the university may include, but are not limited to monetary risk; risk to assets and property; the safety and health of its students, faculty, staff, visitors, and others; its image and reputation; the quality of its academic performance; and the effectiveness of its leadership.

The university will ensure there are effective policies, rules, regulations, and internal controls for managing of risk and undertake ongoing education within the university about health, safety, and other appropriate areas of risk mitigation and prevention. In addition, the university will ensure there is adequate insurance and the availability of legal resources. Notwithstanding the Powers of the Board, as described in Section 27 of the University Act, for For the purposes of the Freedom of Information and Protection of Privacy Act ([RSBC 1996] CHAPTER 165) (http://www.bclaws.ca/Recon/document /ID/freeside/96165_00), the Board designates the President as “the head” of the public body known as UFV.

The university will develop and maintain reporting structures providing the Board with information for effective decision-making and oversight of the potential and actual risks to the university, as is appropriate to the Board’s role and responsibilities.

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Reference: Section 27 of the University Act

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NUMBER BPD-220

APPROVAL DATE 12-02-2010

LAST AMENDMENT

LAST REVIEWED 09-06-2012

NEXT REVIEW DATE 09-2017

BOARD OF GOVERNORS POLICY DIRECTION ON RISK MANAGEMENT

The university will ensure there are effective policies, rules, regulations, and internal controls for managing of risk and undertake ongoing education within the university about health, safety, and other appropriate areas of risk mitigation and prevention. In addition, the university will ensure there is adequate insurance and the availability of legal resources. Notwithstanding the Powers of the Board, as described in Section 27 of the University Act, for the purposes of the Freedom of Information and Protection of Privacy Act ([RSBC 1996] CHAPTER 165) (http://www.bclaws.ca/Recon/document /ID/freeside/96165_00), the Board designates the President as “the head” of the public body known as UFV.

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Reference: Section 27 of the University Act

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NUMBER BRP-215.02

APPROVAL DATE 03- 02-1995

LAST AMENDMENT 05-24-2007

LAST REVIEWED

NEXT REVIEW DATE 05-2012

BOARD POLICY ON NAMING OF BUILDINGS, SPACES AND FACILITIES

AUTHORITY Board of Governors PRIMARY CONTACT President RELATED POLICIES Board policy direction Real Property, Heritage Sites, Endowments, Intellectual Property Board policy direction Assets (BPD-215) University Act, s. 27 (2) (d) & (e) POLICY

UFV will conduct all naming activities in compliance with the Ministry of Technology, Innovation, and Citizen Services Naming Privileges Policy found at http://www.cio.gov.bc.ca/local/cio/ intellectualproperty/documents/naming_privileges_policy_july2014.pdf

The naming of buildings, spaces and other facilities will be considered for the following reasons:

 In recognition of a major donation in support of the mission of UFV.

 In recognition of a former member of the UFV community who has made an extraordinary contribution to furthering the UFV mission.

 In recognition of a member of the global community who clearly exemplifies the values and aspirations of UFV.

 To communicate the function and/or location, and/or activity undertaken in the facility (Student Services building, Trades and Technology Centre, etc.).

 To recognize the historical importance/influence of physical surroundings.

PROCEDURES/GUIDELINES

Guiding Principles

UFV values private and corporate philanthropy as an important form of support in fulfilling its mission. The naming of spaces and facilities in recognition of major donations by individuals, corporations and organizations, reflects this value.

The naming of buildings, areas within buildings, and other facilities to be named in recognition of a major donation should also enhance the mission of UFV and its image in the community.

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The name of any facility will not be associated with corporations or organizations whose primary activity might not be appropriate for association with UFV.

When a name is proposed as a consequence of a gift or bequest, the amount of the gift will represent a substantial portion of the capital cost of the facility or area to be named.

When a name is proposed to honour a person, and no gift or bequest has been received, the main consideration will be the extent to which the name will exemplify UFV mission and values and enhance its reputation in the community.

Procedures for Naming Facilities

1. Proposals for naming or re-naming buildings, spaces, or other facilities based on the above principles shall be submitted to the Vice President, External Executive Director, University Relations in writing, outlining the basis for the recommendation.

2. The Vice President, External Executive Director, University Relations will convene a naming advisory group comprised of representatives from facilities, finance, academia and development to review the request and ensure due diligence has been done.

3. As per the Naming Privileges policy, administered by the Ministry of Labour and Citizens’ Services (LCS) the Ministry of Technology, Innovation, and Citizen Services, a Naming Opportunity Request Form must be completed and submitted to the Intellectual Property Program, which is available at: within LCSavailable online at: http://www.bcsolutions.gov.bc.ca/ipp/popt/B4_1_1_9naming_policy.htm http://www.cio.gov.bc.ca/cio/intellectualproperty/naming_privileges_policy.page

4. The recommendation from the naming advisory group, after receiving Ministry approval, will be forwarded to the UFV Board of Governors for final approval.

General Considerations

The naming of a building or area does not imply that the name will necessarily be used in perpetuity. When a facility is replaced or substantially renovated it may be appropriate to change its name. It may also be appropriate to place a plaque in or on a facility to indicate that it occupies a site of the former facility. This process would take place in consultation with the original donor if possible.

If a named room or area within a building is relocated within the same or a different building, the name can be moved to the new location provided that the new room will serve the same original purpose.

When a contribution is received for the purchase of equipment or furnishings, a plaque acknowledging the contribution may be placed near or on the items purchased. When this equipment or these furnishings are no longer in use, the name will no longer be used in association with that equipment or furnishings, unless an ongoing arrangement is made to provide for upkeep and/or replacement.

Reference: This policy is guided by Board policy direction Real Property, Heritage Sites, Endowments, Intellectual Property, and other Assets (BPD-215) and section 27 (2) (d) & (e) of the University Act.

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NUMBER BRP-215.02

APPROVAL DATE 03- 02-1995

LAST AMENDMENT 05-24-2007

LAST REVIEWED

NEXT REVIEW DATE 05-2012

BOARD POLICY ON NAMING OF BUILDINGS, SPACES AND FACILITIES

The naming of buildings, spaces and other facilities will be considered for the following reasons:

 In recognition of a major donation in support of the mission of UFV.

 In recognition of a former member of the UFV community who has made an extraordinary contribution to furthering the UFV mission.

 In recognition of a member of the global community who clearly exemplifies the values and aspirations of UFV.

 To communicate the function and/or location, and/or activity undertaken in the facility (Student Services building, Trades and Technology Centre, etc.).

 To recognize the historical importance/influence of physical surroundings.

PROCEDURES/GUIDELINES

Guiding Principles

The naming of buildings, areas within buildings, and other facilities to be named in recognition of a major donation should also enhance the mission of UFV and its image in the community.

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The name of any facility will not be associated with corporations or organizations whose primary activity might not be appropriate for association with UFV.

When a name is proposed as a consequence of a gift or bequest, the amount of the gift will represent a substantial portion of the capital cost of the facility or area to be named.

Procedures for Naming Facilities

1. Proposals for naming or re-naming buildings, spaces, or other facilities based on the above principles shall be submitted to the Executive Director, University Relations in writing, outlining the basis for the recommendation.

2. The Executive Director, University Relations will convene a naming advisory group comprised of representatives from facilities, finance, academia and development to review the request and ensure due diligence has been done.

As per the Naming Privileges policy, administered by the Ministry of Technology, Innovation, and Citizen Services, a Naming Opportunity Request Form must be completed and submitted to the Intellectual Property Program, which is available at: http://www.cio.gov.bc.ca/cio/intellectualproperty/naming_privileges_policy.page

4. The recommendation from the naming advisory group, after receiving Ministry approval, will be forwarded to the UFV Board of Governors for final approval.

General Considerations

BRP-215.02 Board Policy on Naming of Buildings, Spaces and Facilities Page 2 of 2

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PRESIDENT’S REPORT TO THE BOARD OF GOVERNORS

October 2014

President’s Report

Reports received from academic and service units are included below. An update of the President’s activities for the month of September will be presented at the meeting.

College of Arts (Jacqueline Nolte, Dean)

Arts Advice Centre:

We welcomed 3,100 new and returning students to College of Arts programs this fall semester and hosted New Student Orientations and U-Join events on both the Abbotsford and CEP campuses.

Royal Bank of Canada (RBC) – Arts Peer Mentor Program

This fall semester, a total of nine mentors have been hired to work with a total of 55 registered mentees.

Arts Peer Mentors are senior-level students studying various disciplines within the Bachelor of Arts who are dedicated to helping new students adjust to university life and expectations. Mentors work with their mentees, or refer them to UFV resources for more information, on topics/skills such as:  Time Management  Study Skills  Goal Setting  Learning about UFV resources (i.e., Library, Writing/Math Centre, career counselling, etc.)  Getting involved on campus (i.e., Student Union, Student Associations, etc.)  and much more personalized support as needed

RBC Arts Peer Mentors (Fall 2014): Brittin, Keira, Nikki, Rovi, Cade, Adey, Geneva, Jill and Michael.

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President’s Report to Board of Governors October 2014

2014 Arts Majors Expo

Hold the date! We will be hosting our 4th annual College of Arts Majors Expo on October 9. Faculty, staff, student association representatives, and alumni are encouraged to attend and participate in the Expo. It’s a great event to reconnect with one another and to be informed of the many exciting learning opportunities available to our students in every discipline. It also provides all UFV students an opportunity to meet and engage with their peers and Arts discipline representatives.

Communications Department:

Initiatives

The Bachelor of Professional Communication proposal has passed the Undergraduate Education committee (UEC) and is on its way to the Senate Budget committee and to Senate. The proposed 3-year degree has received positive responses from UFV colleagues and from the community so far.

Communications has also developed a Public Relations certificate in conjunction with Continuing Education. This non-credit certificate program targeted to entry- level or mid-career professionals will be delivered at the new Five Corners building in Chilliwack beginning in January.

Events

The Communications department held two retreats this year: a two-day retreat for B faculty and Limited-Term faculty on May 15 and 16, and a follow-up one-day retreat including sessionals on August 20. The latter is a new initiative designed to give sessional instructors an opportunity to connect with the department and to review fundamental department policies and core course offerings.

English Department:

Several members of the department are at work on the production of an original play, That Land Beyond the Waves, to be staged at the Matsqui Centennial auditorium on November 1 and 2. The play was written by English faculty member Rajnish Dhawan and is directed by English faculty member John Carroll. The play commemorates the one- hundredth anniversary of the arrival in Vancouver of the Komagata Maru and the tragic events that ensued.

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President’s Report to Board of Governors October 2014

Geography and the Environment (GATE):

Local and International Initiatives

 GATE faculty member Cherie Enns and GEOG 360 students were involved in a project this spring to revision the Minter Gardens site. This was covered in several local papers and was reported on radio station Star FM. http://blogs.ufv.ca/blog/2014/07/ufv-students- work-fvrd-imagine-new-future-minter-gardens/  Cherie Enns is coordinating the Abbotsford Homelessness Task Force and is involving some of her students in this planning initiative. The report was presented to city council in the second week of September, and its approval is being widely covered by various local/provincial news agencies. She is also in the process of signing an MOU with Fraser Valley Regional District (FVRD) to allow GEOG 360 students to work on an Age-Friendly Planning project.  Cherie Enns and Garry Fehr are partnering in the Aga Khan Urban Agriculture project and will be attending Associate Professor, a Round Table in Nairobi over Thanksgiving. Cherie Enns  Three student interns were in Dar es Salaam, Tanzania, Africa, over the summer.  Faculty members David Gibson and Garry Fehr conducted another successful study tour in Mexico this past summer.  San Francisco Study Tour (Spring 2015) – 16 students will explore issues related to the recent earthquake, urban planning, and transportation.  Steven Marsh and his students continue to work within the Global Rivers Observatory (coordinated by scientists at Woods Hole Oceanographic Institution and Woods Hole Research Center). This project has expanded to 18 rivers worldwide and now includes the Mississippi River. They continue to conduct the time series sampling at Fort Langley on the Fraser River and also have added sampling on five small local tributaries. The focus of the overall project is to assess the health of the watersheds by monitoring the water chemistry which is similar to assessing the health of humans through monitoring blood chemistry. The My River, My Home outreach project had an exhibit open at the Fraser River Discovery Centre last fall and continues to garner attention. The exhibition in New Westminster is well worth the visit.

Graphic and Digital Design:

Development

UFV’s Graphic and Digital Design department (GDD) is an official partner of Abbotsford PechaKucha with The Reach and Jelly Marketing. GDD students are designing the promotional materials and faculty are lining up speakers. Mark your calendar!  Paradigm: Change – October 23, The Reach  Paradigm: Connections – February 12, UFV B101  Paradigm: Shift – April 2015, GDD Portfolio Show, Venue TBA in Abbotsford – possibly High Street.

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President’s Report to Board of Governors October 2014

The department is working on laddering the GDD diploma into two new degree programs currently being developed at UFV, the Media Arts degree and the Professional Communication degree.

Experiential Learning and Community Partnerships

 Mission Chamber September Luncheon, September 18: Guest: Fraser Basin. Discover the Fraser student panels were on display. http://blogs.ufv.ca/graphicdesign/2014/04/10/gd161-student-project/  Defining Mission Branding Event, September 25: GDD displayed typographic posters of quotes from Mission residents defining Mission. (Bob Rennie, keynote and Craig Toews, panelist.)  Fraser Valley Healthcare Foundation: Fundraising Campaign – identity, concept and collateral will be developed in GD317. A coalition of five plus non-profits in Abbotsford are seeking to build community and raise money for their organizations in lieu of the annual gala.  Grab-a-Java: Students are working on a rebranding project in GD374 Brand Identity and GD369 interactive design courses.

New Faculty

GDD is pleased to welcome Miranda Ting, Assistant Professor. Miranda brings with her extensive knowledge of the interactive design industry as well as digital media instruction skills, and has created curriculum for Stanford University’s Digital Media Academy at the University of British Columbia and other private institutions in Vancouver. Her professional expertise is as a digital media specialist, web developer and marketing strategist.

Student Achievements

 Governor General's Bronze Award UFV: Brennan Gleason  GDD Outstanding Achievement Award: Jessica Macbeth  GDC National Scholarship, Applied Arts Honourable Mention: Colton Floris (out of more than 140 entries!)  GDD Grad Brennan Gleason’s RESUM-ALE goes viral: http://blogs.ufv.ca/blog/2014/06/internets-buzz-ufv-graduates-beer-bottle-resume/

GDD Graduates

GDD’s first graduating class is working in the industry: 10 out of 13 graduates are working as junior designers, creative directors, marketing coordinators and interns in the Fraser Valley, while some are successfully creating new businesses through e-commerce and freelance work.

Research

Karin Jager’s research on design education has been published in Education: Approaches, Experiments and Perspectives by the University of Alberta. The Chapter is entitled Graphic Design Education in Canada: Change, Quality and Relevance.

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President’s Report to Board of Governors October 2014

History Department:

Great War Day

Several members of the History department have been involved in the organizing of UFV’s Great War Day to be held on October 3. The event will include relevant exhibitions from local museums and regimental museums (the Seaforths and Westminster Rifles), lectures from UFV faculty, a choir performance of period songs, the UFV Theatre program will perform, and, perhaps most importantly, members of the public are invited to bring their family memorabilia related to the war experience. Please support and help advertise this important event.

Visual Arts Department:

Faculty Engagement

This past summer, VA faculty member Chris Friesen led students in the VA 390 Community Arts Practice course through five projects for the City of Abbotsford. These projects – located inside and out of the Abbotsford Rec Centre and Matsqui Rec Centre – exposed students to the intricacies of the public art process. In addition to the physical installations, the students also documented the process from start to finish and produced video of their work. See: https://vimeo.com/102902886

Davida Kidd showed her print and mixed media work in several national and international exhibitions this past summer. This included invitations to participate in:  CM² CONTEMPORARY ART, Collective Filé de Peixe, Brazil, Mapping the Value of Artwork, A Global Art Project;  Dreaming in Colour, Art Labor Gallery, Shanghai, China.  Printed in Canada+ Taiwan, Zhongshan National Gallery of the Sun-Yat-Sen Memorial Hall, Taipei, Taiwan, and Raymond-Lasnier Exhibition Hall, Trois-Rivières, Canada;  Missed Connection/Connection, Bridges SGCI Conference 2014, Portfolio Project: Spanning Tradition, Innovation, and Activism, San Francisco, California;  The New World, Museum of Contemporary Art Vjovodina, Serbia.

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President’s Report to Board of Governors October 2014

(Jody Gordon, VP Students)

Career Centre:

The Career Centre is divided into three functional areas, Career Services, the Co-operative Education program, and the Work Study Grant program. The operational staff consists of one permanent exempt director and four-and-a-half permanent union staff positions: One Career Services coordinator, a 0.5 Career Services assistant, two Co-operative Education coordinators, and one administrative assistant.

In addition, the Career Centre has several temporary student positions: One co-op position Career Centre associate and several Work Study positions as career peers.

Career Services

In the summer 2014 semester the Career Centre organized five career events with a total of 84 students in attendance. On May 14, as part of the local high school outreach, the career services co-ordinator attended the interview fair at Garibaldi Secondary School in Maple Ridge. On June 11, she hosted one-on-one resume and cover letter coaching sessions for students in the Aircraft Structures Repair program. She also ran 37 individual career coaching appointments.

Employers listed 341 jobs on CareerLink, the Career Centre’s online job database.

In August the co-op position Career Centre Associate – Employer Relations was filled by a second-year Bachelor of Business Administration student.

The Career Centre director is currently developing a new course, WORK 101: Essential Employment Skills, and has initiated the necessary administrative steps for it to be approved by the Undergraduate Education Committee (UEC).

Co-Operative Education

For the summer 2014 semester co-op coordinators admitted a total of 24 new co-op students into the Co-operative Education program, with the following breakdown by discipline:

Arts: 6 Business Administration: 8 Library and Information Technology: 1 Computer Information Systems: 7 Science: 6

The total enrolment in the Co-operative Education Program is 306, with the following breakdown by discipline:

Arts: 53 Business Administration: 164 Library and Information Technology: 8 Computer Information Systems: 58 Science: 23

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President’s Report to Board of Governors October 2014

For the summer 2014 semester co-op coordinators placed a total of 35 co-op students, with the following breakdown by discipline.

 Arts: Two placements (Canada Border Services Agency (CBSA), RCMP E-Division)  Business Administration: 10 placements (Black Press, Canada Revenue Agency (CRA), Cintas Canada, Dhillon Consulting Ltd., Enterprise Rent-a-Car. Prospera Credit Union, UFV Alumni Relations, UFV Career Centre, UFV Communications, UFV MarCom)  Library and Information Technology: One placement (RCMP E-Division)  Computer Information Systems: 13 placements (Abbotsford Police Department, Blackberry, City of Abbotsford, Correctional Services of Canada, Husky Energy, IBM Canada, Kornyk Computer Soluctions Inc., Teradici Corporation, Vanderpol Food Group)  Science: Nine placements (Agriculture and Agri-Food Canada, City of Abbotsford, District of Kent, Fraser Valley Conservancy, Sto:lo Nation, UFV Adult Ed)

The co-op coordinators placed three students outside British Columbia, one in Alberta with Husky Energy Inc. and two in Ontario, one with Blackberry and one with IBM Canada.

First-time placements were achieved with RCMP E-Division, Cintas, Dhillon Consulting, Kornyk Computer Solutions Inc., Teradici Corporation, District of Kent, Fraser Valley Conservancy, and Sto:lo Nation.

The Co-operative Education program is currently preparing for accreditation by the Canadian Association for Co-operative Education (CAFCE). The Career Centre director has initiated a major program change and the necessary administrative steps for it to be approved by the Undergraduate Education Committee (UEC).

Work Study Grant Program

The purpose of the Work Study Grant program is to supply full-time students with part-time job opportunities at UFV. Job opportunities funded through the program must either contain a significant educational component, ideally related to a student's field of study, or provide a service that is most effective when rendered by a student and directly to other students.

The Work Study Grant program is an internally funded program with a budget currently set at $316,000 per year. Funding comprises $263,000 in wage costs plus a 20 percent institutional levy covering WorkSafeBC fees, Employment Insurance premiums, and Canada Pension Plan contributions. Funding follows a cycle from May to April, with the corresponding semesters – summer, fall, and winter, and allows for 194 positions per year. The program is administered by the Career Centre. The standard grant size is 120 hours over one semester, a gross value of $1620.

For competitions from 2014/2015 to 2019/2020 additional funding is available for an additional 20 positions per year, bringing the total number of positions per year to 214.

For the 2014/2015 funding year the Career Centre processed and evaluated 308 Work Study grant applications covering the semesters – summer 2014, fall 2014, and winter 2015. 214 positions were allocated to the three functional areas in proportion to the demand: Research (95 positions), Service (87), and teaching (32).

For the summer 2014 semester 31 Work Study grants were utilized.

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President’s Report to Board of Governors October 2014

The Career Centre director conducted an analysis of Work Study Grant application scores for service and for positions in the academic areas for the funding years 2012, 2013, and 2014. The analysis reveals that over the last three years outcomes have increased in mean score and decreased in standard deviation. These changes may be caused by random effects, stronger applications, stronger positions, or kinder evaluators, or any combination thereof. In practical terms, a narrow distribution of scores means that a small change in the score of an applicant will have large consequences in the ranking and therefore the likelihood to receive funding. We will continue to review how work study positions are allocated with possible changes to come.

Counselling:

The Counselling department participated in UFV’s New Student Orientation at both the CEP and Abbotsford campuses on August 21 and 28. Counsellors engaged in meaningful and informative conversations with many students, and responded to inquiries regarding career counselling and study skills. The department’s presence at this event allowed for attendees to familiarize themselves with UFV counsellors and meet the department’s registered therapy dog. Students received information on services, upcoming workshops, and mental health resources. Counsellors were able to engage with approximately one hundred students during the Counselling department’s Student Success workshops, which were part of the New Student Orientation day.

Counsellors facilitated the Core Skill Development Training program for UFV’s Baker House Resident Assistant (RA) group on August 22. Fifteen participants were guided through a session focused primarily on crisis referral, communication, and boundary setting.

At the end of August, the Counselling department attended a two-day training workshop presented by the American Suicidology Association. Outcomes of this training included exposure to updated research and recommendations for assessing and managing suicide risk in the post- secondary context. Following this training, the Counselling department dedicated time to developing suicide prevention and educational materials. These materials will be posted on bulletin boards and handouts were made available for the UFV community on World Suicide Prevention Day (WSPD), September 10. WSPD is hosted by the International Association for Suicide Prevention, in collaboration with the World Health Organization and the World Federation for Mental Health.

Student Life and Development:

Residence Operations

As of the start of classes, Baker House is at 100 percent occupancy with a 30-plus student waiting list. This is largely due to an improved marketing effort and better retention of the past year’s residents. Last year, residence service implemented the “engagement model” of programming which has greatly improved the engagement and involvement of residents thereby creating a higher satisfaction and desire to continue living in Baker House, where in previous years many students left after one year.

Residence Life

Many programs were offered to residents during move-in week – including residence orientation, movie night, road hockey, ALS ice bucket challenge, trip to the waterslides, shopping shuttle, ice cream social, welcome BBQ, and floor meetings. The aim of these programs was for residents to feel comfortable in their new surroundings, develop interpersonal relationships, develop a sense

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President’s Report to Board of Governors October 2014

of community, appreciate diversity, and seek opportunities for collaboration. Participation for these events was very high compared to past years, which can be attributed to a highly engaged and effective Resident Assistant staff.

Financial Aid and Awards (FA&A)

There was a definite increase in emergency requests for student food vouchers and financial assistance during the last two weeks of August.

Student Aid BC was delayed in disbursing Part-Time Grants causing issues for a number of our students. Financial Aid staff were quick to respond with emergency deferrals that helped the students manage the delay with little impact to their lives or education.

Educational Advising

Kristen Switzer had an exciting opportunity to travel to UFV’s Chandigarh campus and surrounding regions this summer, where she delivered numerous presentations both on campus and in local high schools. Advisors are looking forward to some innovative initiatives such as “paperless advising” this fall.

Priority Access to Student Supports (PASS) Program

The PASS program received 17 referrals during the summer 2014 semester. This brings the annual number of PASS referrals to 186. While we have to wait on the outcomes from the summer semester, of the 86 referrals from the winter semester, 50 students either achieved a passing grade or withdrew from the course after seeking support. This represents a 58.1 percent successful intervention rate which is an improvement over the same period last year which resulted in a 48.6 percent successful intervention rate. The improvement can be partially attributed to a better internal system for referring students to the most appropriate service provider to assist them.

It is important to note that the PASS system is requiring more resources as it grows. For example, the 86 PASS referrals were responded to with 285 contacts attempted, and over 50 advising appointments. This data does not account for the services delivered by areas such as Counselling, Disability Resource Centre, Financial Aid, the Behavioural Intervention Team, the Writing Centre, the Math Centre, or others.

Behavioural Intervention Team

As the 2013/14 academic year has fully concluded, we are able to begin to get a sense of the activity level of the Behavioural Intervention Team (BIT). The BIT is a standing team comprised of Student Services professionals and supported by emergency planning and security. It is mandated to respond to concerning student behaviours and provide structured support to facilitate student success. Between January and September of 2014, the BIT responded to 17 cases of varying severity ranging from simple discussions and referrals for service to suicide attempt intervention. While the BIT function draws resources in the way of staff time, its impact to the students it serves is literally life effecting.

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President’s Report to Board of Governors October 2014

Disability Resource Centre:

The number of students with disabilities is expanding rapidly in post-secondary education across Canada and internationally. There are 925 students currently receiving services from the Disability Resource Centre at UFV. This figure does not match up with potential total of students with disabilities who are attending classes at UFV based on the national average in our population (14 percent).

It is considered a necessary step for those with disabilities to attend post-secondary education to advance their skills. It is crucially important for these students to come to post-secondary as job opportunities are bleak without this level of education. As of the latest information from the Government of Canada, the unemployment rate for those with disabilities sits at 54 percent. The picture is even bleaker for those with learning disabilities, as this group faces an unemployment rate of 65 percent. Given these levels, individuals with disabilities frequently face a lifetime of unemployment and potential poverty. This is a key driver in the expansion of the number of students with disabilities attempting to increase employability by obtaining a post-secondary credential.

Writing Centre:

The Writing Centre is happy to announce the winners of UFV’s annual Writing Prize Competition. Members of the Board are cordially invited to attend the Celebration of Winners on October 8 at 4:00 p.m. in the Abbotsford boardroom, and hear from students and their instructors about the excellent course work and writing across the disciplines. Light refreshments will be offered.

Here is the list of winners: Bausenhaus, Joelle. Conflict over Water Quantity on The Rio Grande: A Political Versus Apolitical Approach. Written for Terah Sportel’s GEOG 312 Political Ecology course. Bell, Julie, Lee Derksen Claire Fevrier and Kim McLaren. Consultant's Guide. Written for Seonaigh MacPherson’s ADED 407 as a group project. Cooper, Hayley. The Transition from Child Welfare to Independent Adulthood. Written for Lisa Moy’s SOWK 110 course. Colbourne, Jennifer. The Corvid Controversy: Whether Self-Awareness Truly Exists in Avian Species. Written for Wayne Podrouzek’s PSYC 326 course, Psychology of Consciousness. Nienhuis, Anna. Employment Opportunities for Offenders. Written as a directed studies for Zina Lee’s CRIM 411. Seymour, David. Undoing the Colonial Gaze: Adrian Stimson, Kent Monkman and ‘Two-Spirit’ Representations in Indigenous Art. Written for Geoffrey Carr’s AH 204 course, Indigenous Art of the Northwest Coast. Stobbart, Katie. Bearing Witness: The ‘We’ in Suburban Literature. Written for Andrea MacPherson’s ENGL 170B, Literature in Context. Thiessen, Dylan. The Online and Real World Community of Couch Surfing. Written for Mike Smith’s GEOG 241. Sovereign, Sarah and Katie Stobbart share a prize for poetry portfolios written for Andrea MacPherson’s Creative Writing course. ₪₪₪₪₪₪

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FSA President’s Report to the Board, September 2014

Unfortunately I won’t be able to be with you for this month’s meeting. I’ve become a member of an informal UFV choir who will be performing WWI songs during the institution’s event commemorating the start of the “great” war. Our final rehearsal is occurring at the same time as the Board meeting. We’ll be performing on Oct 3rd, and we’ll be a small part of the day’s many events. I urge you to attend, if possible. For more information, please go to http://www.ufv.ca/history/study-tours--events/events/great- war-day-2014/.

Dr. Jonathan Hughes, our new Chief Negotiator, will be taking my place at your meeting. I believe he will be providing you with some preliminary information about the upcoming round of bargaining.

In terms of Faculty and Staff Association news, I’m please to let you know that we held a ratification vote on the Procedures for Rank and Tenure which were recently developed by a LoA (Letter of Agreement) committee that was mandated to do this work through our last contract. Faculty voted in favour of the procedures, which will now be incorporated into our collective agreement through another LoA. Using a LoA to contain these procedures, rather than incorporating them into the agreement itself, will give us the opportunity to review and possibly revise them before our soon-to-be negotiated next agreement expires. This seems wise, as we are entering into uncharted institutional territory with formal rank and tenure procedures, and our next agreement may be a longer one than our usual two-year contract. The procedures will be implemented as soon as the professional standards for tenure and promotion are developed by faculty areas and approved by Senate. It’s possible that this work will be completed early in the new year.

I also want to inform you about a recent radio news item and documentary that aired in early September. CBC’s Radio One ran a feature documentary called “Class Struggle” on one of their flagship programs, Michael Enright’s Sunday Edition. (You can find a version adapted for a news article here: http://www.cbc.ca/news/canada/most-university-undergrads-now-taught-by-poorly-paid-part-timers- 1.2756024. There is a link at the top left of that page that will take you to the actual documentary.) For the first time in my memory, the plight of contract academic staff (known as sessional instructors here at UFV) has been brought before the public. The documentary dramatizes the precarious and uncomfortable working lives of instructors who are poorly paid and have no job security. It also examines the funding (or should I say under-funding) structures that make universities rely upon this exploited pool of labour. The documentary raises many issues that are entirely relevant to our situation at UFV. Although careful not to suggest that inferior teaching is provided by contract academics, both the news article and documentary call into question the overall quality of education provided to undergraduate students under this system.

CBC Radio has a wide listenership, but it is hard to gage the effect of this documentary. However, I do think the Board should be aware that the use of contract academic staff may now be entering into public consciousness. When I last checked, the on-line news article had over 10,000 views!

Respectfully, Vicki Grieve, FSA President

UFV Faculty & Staff Association - Jonathan Hughes (6:35 - 6... Page 31 of 103 Page 32 of 103 AGENDA ITEM # 7.1.1

Process for Name Change of a Faculty and a Department

Process for Faculty Name Change:

1. Consult with department faculty and staff 2. Department Heads for discussion 3. Faculty Council for approval 4. Provost for review, then to PEM for discussion/information 5. Deans’ Council for discussion/information 6. UEC and Academic Planning and Priorities Committee for information 7. Senate for approval 8. Board of Governors for approval

Once the Board approves:  Notify the UEC Assistant and Calendar Editor to make the necessary calendar changes  Notify MARCOM

Process for Name Change for a Department:

Once Senate approves:  Notify the UEC Assistant and Calendar Editor to make the necessary calendar changes  Notify MARCOM

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NUMBER 208

APPROVAL DATE 09-23-2014

LAST AMENDMENT LAST REVIEWED

NEXT REVIEW DATE 09-2019

EMERITUS DESIGNATION

Approval Authority President Responsible Executive Provost and Vice-President, Academic Related Policies / Legislation Collective Agreement PURPOSE

UFV grants the honourable designation of professor or librarian emeritus in recognition of long service and contributions to the institution This policy clarifies guidelines and responsibilities for this award to ensure compliance with UFV’s collective agreement and appropriate oversight of the awards. SCOPE

This policy applies to full-time librarians and faculty members at UFV.

POLICY

The following guide the process for awarding the designation of professor or librarian emeritus:

1. All emeritus criteria and procedures must be consistent with UFV’s collective agreement statements on this award. 2. UFV Senate is responsible to develop criteria for awarding an emeritus designation. These criteria expand on the basic framework provided in the collective agreement. 3. UFV Board of Governors is responsible to provide final approval of emeritus recommendations as presented by the President. 4. The Provost’s Office is responsible to develop and publish the process for nominations and any privileges associated with the honour via the Provost’s website homepage at www.ufv.ca/provost/emeritus-designation/

Emeritus Designation (208) Page 1 of 1

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Minutes for the University of the Fraser Valley SENATE Friday June 06, 2014

PRESENT:

Deans: Sue Brigden Lucy Lee Joanne MacLean Jacqueline Nolte

Faculty Members: Tom Baumann Dan Harris Alastair Hodges Steven Marsh Gerry Palmer (Vice-Chair) Teresa A. Piper Maggie Theron John Todrick Alisa Webb Noham Weinberg Zoe Dennison

President: Mark Evered (Chair)

Provost/VP Academic: Eric Davis

University Secretary Al Wiseman and Registrar:

Staff: Colleen Bell Mark Brosinski

Student: Michael Clare

University Librarian: Kim Isaac

Guests: Adrienne Chan, Vlada Dvoracek, Peter Geller, Jody Gordon, Maureen Wideman

Regrets: Maria Bos-Chan, John English

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UFV Senate Meeting, Public Session June 06, 2014

1. CALL TO ORDER

1.1. Opening Remarks

President Evered called the meeting to order at 2:37 pm and extended a warm welcome to senators, noting incoming senator Greg St. Hilaire, and guests at today's meeting. On behalf of Senate, President Evered expressed much gratitude to Maggie Theron for her hard work and dedication to UFV and extended best wishes for her continued success in her new endeavours.

A moment of silence was observed for Ed Li, from the School of Business, who passed away on May 27, 2014 following a lengthy illness. President Evered spoke of Ed's numerous accomplishments as well as his many valued contributions to UFV over the years.

President Evered related the recent shooting at Seattle Pacific University and emphasized the importance of UFV's Shelter-in-place emergency preparedness program currently being developed.

Senators were encouraged to attend Convocation next week to celebrate the major achievements of our students.

Senators were reminded of the invitation to participate in the UFV Board planning session next week for an important discussion on the future of universities.

2. ADOPTION OF CONSENT ITEMS and APPROVAL OF REVISED AGENDA

Gerry Palmer assumed the chair for the next items of business.

2.1. Consent Items

The agenda was removed from the consent items for the following additions: • Name Change for the Faculty of Access and Open Studies as business item 3.1.3 • Name Change for the Continuing Studies Department as business 3.1.4 • Call for nomination results for Faculty of Access and Open Studies position as information item 6.6

The revised consent items were presented to Senate for adoption, as follows: Minutes, 2014 05 09 In-Camera Agenda, 2014 06 06 In-Camera Minutes, 2014 04 11 In-Camera Membership Recommendations for Standing Committees

MOTION: THAT the following consent items be adopted by Senate, as revised: • Minutes, 2014 05 09 • In-Camera Agenda, 2014 06 06

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UFV Senate Meeting, Public Session June 06, 2014

• In-Camera Minutes, 2014 04 11 • In-Camera Membership Recommendations for Standing Committees G. Palmer/T. Baumann CARRIED

2.2. Agenda

MOTION: THAT the agenda, as revised, be adopted by Senate. S. Brigden/Z. Dennison CARRIED

3. DECISION ITEMS

3.1. University Secretary and Registrar - Al Wiseman

3.1.1. Recommendations for Deletion of Policies: Amendment of Permanent Record (60) and Advanced Placement Program (90)

MOTION: THAT Senate approve the deletion of the Amendment of Permanent Record (66) policy and Advanced Placement Program (90) policy, as recommended by the Secretariat office, in consultation with the Senate Governance Committee. A. Wiseman/S. Brigden CARRIED

3.1.2. Chancellor Selection Committee

Mr. Wiseman reported that the candidate recommended and approved by Senate and the Board to serve as our next chancellor is unable to accept the appointment. As outlined in institutional policy, the committee will reconvene the selection committee to make a recommendation for another candidate. Faculty member Alastair Hodges and student Michael Clare volunteered in the call for one faculty member and one student of Senate.

MOTION: THAT Senate approve the appointment of faculty member Alastair Hodges and student senator Michael Clare for membership on the Joint Chancellor Selection Committee. A. Wiseman/T. Baumann CARRIED

3.1.3. Name Change for the Faculty of Access and Open Studies (Addendum) Exhibit appended to minutes as Appendix A

Dean Brigden reported that including Continuing Education in the name of the faculty highlights the importance of continuing education to the university, making it more visible to members of the internal and external communities.

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MOTION: THAT Senate recommend to the Board of Governors approval of the name change for the Faculty of Access and Open Studies to the Faculty of Access and Continuing Education. A. Wiseman/E. Davis CARRIED

3.1.4. Name Change for the Continuing Studies Department (Addendum) Exhibit appended to minutes as Appendix B

Dean Brigden reported that the name change for the Continuing Studies Department is in response to the standard use of Continuing Education across BC universities.

MOTION: THAT Senate recommend to the Board of Governors the name change for the Continuing Studies Department to the Continuing Education Department. S. Brigden/T. Piper CARRIED

President Evered resumed the chair for the next items of business.

3.2. Senate Governance Committee - Gerry Palmer

3.2.1. Senate Annual Work Plan

MOTION: THAT Senate approve the 2014-15 Senate Annual Work Plan as presented, as recommended by the Senate Governance Committee. G. Palmer/T. Baumann CARRIED

3.2.2. Guidelines for In-Camera Meetings

MOTION: THAT Senate and its standing committees adopt the proposed guidelines for confidential material to be presented in-camera at Senate and standing committees. G. Palmer/M. Brosinski CARRIED

Gerry Palmer assumed the chair for the remainder of the meeting.

3.3. Academic Planning and Priorities Committee - Eric Davis

3.3.1. 2014 Update to the 2011-15 Education Plan

Eric Davis, in his role as chair of the Academic Planning and Priorities Committee, presented the 2014 update to the 2011-15 UFV Education Plan, Students and Community, and accompanying appendices to Senate for approval and recommendation to the Board of Governors.

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MOTION: THAT Senate approve and recommend to the Board of Governors, Students and Community: An Update to the Education Plan (May 2014), as presented. E. Davis/T. Baumann CARRIED

3.3.2. Strategic Enrolment Management Plan 2014 - 2019

President Evered was pleased to report that the Strategic Enrolment Management Plan is leading-edge, noting Jody Gordon's expertise in creating this distinctive goal-setting planning tool which fits into the University's strategic goals. The strategic goals drive the Education Plan which in turn determines the Enrolment Management Plan used to identify budget planning priorities. President Evered thanked Senate for being an integral part of those plans.

Vice-President, Students Jody Gordon presented senators with an overview of the five-year plan.

MOTION: THAT Senate endorse the Strategic Enrolment Management Plan, 2014-19 as it aligns with the Strategic Directions and Education Plan, and recommend its adoption to the Board of Governors. E. Davis/T. Baumann CARRIED

3.3.3. Bachelor of Science in Nursing and Practical Nursing Diploma Programs - Changes to Entrance Requirements

MOTION: THAT Senate approve the changes to the Bachelor of Science in Nursing and Practical Nursing diploma entrance requirements as recommended by the Academic Planning and Priorities Committee, effective January 2015. E. Davis/J. MacLean CARRIED

3.3.4. Engineering Transfer Program - Entrance and Program Requirement Changes

MOTION: THAT Senate approve the changes to the Engineering Transfer program entrance and program requirements as recommended by the Academic Planning and Priorities Committee, effective September 2014. E. Davis/L. Lee CARRIED

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3.3.5. Bachelor of Fine Arts Graduation Requirements

MOTION: THAT Senate approve the changes to the Bachelor of Fine Arts graduation requirements as recommended by the Academic Planning and Priorities Committee, effective January 2015. E. Davis/T. Baumann CARRIED

3.4. Senate Research Committee - Noham Weinberg

3.4.1. Research Centres and Institutes Policy

Noham Weinberg, Chair of the Senate Research Committee, invited Adrienne Chan to introduce the new policy to Senate, noting Ms. Chan's integral role in its development. Ms. Chan provided Senate with some background information and a report on the areas consulted in the development of the Research Centres and Institutes policy. President Evered thanked Ms. Chan and the Research Committee for this important step forward in providing the university with a clear understanding on the creation and review of the university's research centres and institutes.

MOTION: THAT Senate approve and recommend to the Board of Governors the Research Centres and Institutes policy, as presented. N. Weinberg/T. Baumann CARRIED

4. REPORTS

President Evered and VP, Academic Davis offered to forego monthly reports to allow for the roundtable discussions.

5. ROUNDTABLE DISCUSSION

5.1. Integrating Teaching & Learning and Educational Technology into Senate's Committee Work

Eric Davis, in his role as VP, Academic, opened the conversation by requesting everyone's view on the possibility of integrating research and teaching at UFV by creating a new standing committee of Senate which merges the Senate Research Committee, the Teaching and Learning Advisory Council, and the Educational Technology Advisory Group. He pointed out that UFV has two research-related committees, one of whom reports directly to Senate but that there is no Senate-related committee for teaching, inconsistent for a teaching- focused university devoted to teaching and learning.

Maureen Wideman, UFV's Director of the Teaching and Learning Advisory Council, thanked senators for the opportunity to bring this discussion to the table

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and noted that part of her role is to elevate the teaching voice at the university and that the integration of teaching and research would open the door to many opportunities.

Highlights of the open discussion included the following:

• A superficial combination of research with teaching and learning under the auspices of a single committee would result in diluting the importance and strengths of both. Having both committees work together on joint initiatives would be a way forward, with the possibility of adding a term to the SRC to integrate research into teaching and learning. • Before creating a new committee, it is important to understand what aspects of teaching and learning are not addressed in the existing committees. • This is a wonderful opportunity to form a relationship between teaching and research and to provide a crucial link for teaching and learning to Senate. • Creating a place or committee to hold these important discussions is necessary as committee meetings are too busy with business at hand. • Dialogue between the Research Advisory Council (RAC) and the Teaching and Learning Advisory Committee (TLAC) would be a solution, with RAC offering support to TLAC in raising its profile at the university. Holding teaching micro-lectures, like those done by Research, would be one way to highlight teaching. • Senate has added four new standing committees in the past two years. Items to consider include the small number to draw on for membership, and the challenge in providing administrative support for committees. It would be beneficial to have a working group review the role of Senate in these areas, looking at standing committee form and functions to identify gaps, and the possibility of merging some committees.

In closing, President Evered thanked senators for their contributions to this important discussion to help determine Senate determine how it wants to proceed as the university continues to grow and mature.

VP, Academic Davis thanked senators for their participation in a rich and fruitful discussion.

5.2. The Relationship between Universities and Government - for discussion at a future meeting of Senate

6. INFORMATION ITEMS - included in agenda package

6.1. President's Report - appended to minutes for the meeting as Appendix C

6.2. Senate Governance Committee Minutes, 2014.03.25

6.3. Graduands - Approved for Convocation

6.4. Items brought forward from 2014 04 11 In Camera Session

6.5. Notice of Vacancy on Senate - Faculty of Health Science faculty member

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6.6. Nomination of Greg St. Hilaire for faculty member of the Faculty of Access and Open Studies on Senate - Appended to minutes as Appendix D

7. ADJOURNMENT and NEXT MEETING

7.1. Closing Remarks

VP, Academic Davis commended Dean Lucy Lee for being the recipient of the annual Distinguished Service Award by the Society for In Vitro Biology.

Tom Baumann moved to adjourn the meeting at 4:35 pm. The Senate Committee adjourned for the 2013-14 academic year. A schedule of the 2014-15 meetings will be posted in the next month.

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APPENDIX A

From the Office of the Dean Faculty of Access & Open Studies Dr. Sue Brigden Local 4643

MEMORANDUM To: Dr. Mark Evered, Chair, Senate CC: Monique Castonguay; Eric Davis, Jill Smith, Nicole Hitchens; Laura Larson Date: Monday, June 2, 2014 Re: Senate Agenda Item: Name Change for the Faculty of Access and Open Studies

At the FAOS Faculty Council meeting held on Friday, April 11, 2014, Council approved the following motion: MOTION: To change to the name of the faculty from Access and Open Studies to Access and Continuing Education

The proposed name change is based on the following: • The raison d’etre of the Faculty is to provide access to post-secondary programming to non- traditional learners and continuing education and training for professionals and UFV graduates. • Continuing Studies will be changing its name to Continuing Education. • Including Continuing Education in the name of the Faculty highlights the importance of Continuing Education to the institution, which will make it more visible to members of the internal and external communities. • The term “Open Studies” was introduced to the Faculty name in 2011 when the Program Paths became the responsibility of the Faculty; “Open Studies” was a name used by other PSIs for similar “paths” programs. As we move to implement the Strategic Enrolment Management plan, the Paths will be replaced by a Qualifying Studies program, so the term will not be appropriate.

Cost implications include: • Business cards, name tags, etc. • Changes to the webpages

We are seeking Senate’s support for this name change, so that we can use the name beginning September 2014.

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APPENDIX B

From the Office of the Dean Faculty of Access & Open Studies Dr. Sue Brigden Local 4643

MEMORANDUM To: Dr. Mark Evered, Chair, Senate CC: Monique Castonguay; Eric Davis; Jill Smith; Nicole Hitchens; Laura Larson Date: Monday, June 02, 2014 Re: Senate Agenda Item: Name Change for Continuing Studies Department

At its Friday, April 11, 2014 meeting, the FAOS Faculty Council approved the following motion. MOTION: To approve the proposed name change to Continuing Education as requested by the Continuing Studies department. Liana Thompson provided reasons for the name change request in her April 10, 2014 memo, which is provided below. We are seeking Senate’s support for this name change.

MEMO

To: Sue Brigden From: Liana Thompson CC: FAOS Faculty Council Date: 10/04/2014 Re: Request for department name change Continuing Studies staff would like to request that the name of the department be changed from “Continuing Studies” to “Continuing Education”.

Our request is founded on the following facts: • Of the 22 universities and colleges in BC, 19 departments are named “Continuing Education”. • Both professional associations that we are members of are named Continuing Education and Training of BC (CETABC) and Canadian Association for University Continuing Education (CAUCE). • At the March CETABC meeting, CS Directors and Deans from across BC agreed that the name “Continuing Education” is better recognized by other institutions and by members of the public that we serve. Cost implications include: • Re-printing of promotional materials (program fact sheets) • Business cards • Changes to the webpage and electronic marketing materials To reduce reprinting costs, we will continue to use the promotional material until the name change is in effect. Further, the department has not yet requested any printing to be done for fall course materials. Should the name change be approved in the near future, staff will be able to make the necessary adjustments to the material to reflect the name change in time for fall material printing deadlines. The department wishes to begin using the new name starting September 1, 2014. We ask for your approval of this request.

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PRESIDENT’S REPORT TO THE BOARD OF GOVERNORS

June 2014

President’s Report

Reports received from academic and service units are included below. An update of the President’s activities for the month of April and May will be presented at the meeting.

College of Arts (Jacqueline Nolte, Dean)

Arts Advice Centre:

RBC Arts Peer Mentoring Program

The RBC Arts Peer Mentoring program continues through the 2014-15 academic year, thanks to another generous donation of $20,000 from the RBC Foundation (for a total donation of $40,000 since 2012).

This program pairs senior students with newcomers for support, guidance and friendship during the critical transition phase into university. Mentors meet with their mentees on a weekly basis to help them with academic skills such as time management, studying, and note-taking, and to inform them of campus services such as academic advising, counselling, the Writing and Math Centres, and Student Life opportunities. With the continued support from the RBC Foundation and positive response from the students (both the mentees and the mentors), this program that began as a pilot project in 2012 has been able to grow and flourish.

The successful results of the peer support this program provides demonstrate the value of such a program. Success indicators for the mentees include: - Reduced isolation - Greater confidence in and skill related to studying - Greater ability to problem solve and seek support when needed - Improved o Grade point averages o Time management and project planning skills o Volunteerism and involvement with UFV

“This semester has been tough, but having my peer mentor helping me through it was wonderful. The transition from high school to university is always a little bumpy,” said Holly W. “I am so

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thankful to the RBC Arts Peer Mentor program and for the generous donations of the RBC Foundation.”

Francesca M. says, “Thank you for your continued support of the Peer Mentor program at UFV. Personally, over the last semester I have reached, and exceeded personal goals that I created with my peer mentor. I now feel comfortable in my personal organizational capabilities, and academic ability at the university level. In the future, I hope to become one of the first mentees to cross over and become a peer mentor which will hopefully aid in enriching the program. Thank you again for supporting a program that has helped me personally to gain in areas that I didn’t even realize needed improvement, along with giving me complete confidence in my future at UFV.”

Mentors benefit too – they engage in a para-professional role in which they gain the opportunity to increase organizational and leadership skills and connect with UFV: “I think that these opportunities make us feel more a part of the university … It gives us pride to be working for the school and to learn skills that not only help us as mentors but will continue to help us in the future. I think being a mentor has been a huge benefit for my academic success. This past semester is the best semester I have ever had. Despite a really high work load, I was still able to break the 4.0 GPA for a semester for the first time and I think that is because being a mentor makes me take my own studies more seriously because I want to be a leader who is a good example to mentees. I think that it is a real selling feature of the program for mentors. It takes students who are already doing well at school and helps them do better while they help first years start off in a good direction. Everyone wins.” (Cade)

Elaine Newman, Director of the Arts Advice Centre, and Joanna Hawkins, Arts Educational Advisor, will hire a total of ten mentors for the 2014-15 academic year to work with students in Arts programs. They will facilitate a full day of training with the mentors in August and continue meeting with them for weekly training sessions throughout the 2014-15 semesters. As in previous semesters, the peer mentors will be involved in promoting and recruiting students to participate in the program, assisting the Arts Advice Centre in facilitating information sessions for new admits to the Bachelor of Arts (BA), BA Global Development Studies, BA Criminal Justice, and Associate of Arts degrees. They will also be contacting all new admits to the programs and inviting them to participate in the Peer Mentor program in their first semester.

The continued support of the RBC Arts Peer Mentor program is greatly appreciated by the College of Arts and the Arts Advice Centre.

Visual Arts:

International Teaching Exchange in Chengdu, China

UFV's Associate Professor, Shelley Stefan, embarked on an international teaching exchange with the Sichuan Normal University in Chengdu, China. Stefan delivered a painting class to 25 Chinese students from the SNU Fine Arts College. Her course was entitled Smart Art:

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Lessons in Contemporary Painting and it was one half of a two-part series, making up an exciting exchange, the first of its kind between the Fine Arts College of Sichuan Normal University and the Visual Arts department of the University of the Fraser Valley.

Associate Professor, Tang Jianhui, led a two-week Chinese painting intensive course June 2-13 as part of this exchange program between UFV and SNU. This once-in-a-lifetime opportunity to learn a form of painting filled with rich tradition and technique was offered Monday, Wednesday and Friday from 9:00 a.m. to 1:00 p.m., on the Abbotsford campus.

Some Assembly Required: UFV’s BFA Grad Show, April 25 – May 16

The Bachelor of Fine Arts Grad Show, Some Assembly Required, held its opening reception April 25 and continued through until May 16, both in Building C and in the gallery in room B136 on the Abbotsford campus.

This year’s BFA grad class was the largest to date with twenty-three talented artists: Angie Born, Chrissy Courtney, Jacqueline Cunard, Alisha Deddens, Kate Feltren, Nieyan Geng, Courtney Harrod, Dustin Haw, Darci Heard, Kristen Kitamura, Ashley Leclair, Mallory Legge, Anita Lewis, Dean Lewthwaite, Vanessa Louwerse, Maryanne McFarlane, Kelsey McHattie-Simpson, Ashleigh Miller, Nastasha Mol, Jason Peters, Jeff Rasmussen, Anna Williams, Will VanDelft, Rachel VanTilborg.

Graduate Nastasha Mol says this is a bittersweet moment. “I am flooded with memories from the past five years. The small class sizes provide more interaction with professors… but more than that I have developed relationships with these teachers who are so invested and passionate.”

Mol’s work has progressed over time and two pieces she presented in the show encapsulate her entire experience at UFV. “One of my pieces, called Learned Compassion, came to fruition when I learned my great grandfather and his brother fled Poland during the Holocaust while his parents and sisters were sent to death camps,” she explains. “I created handmade dolls based on real women whose identities were taken from the Yad Vashem’s Victim Database. These dolls are a tool to help install the significance of learning compassion for your fellow human.”

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Student Research Day:

On April 10 over 30 students presented their research posters in Alumni Hall. Congratulations to all the students who presented their research posters! To read more about the event go to: http://www.ufv.ca/research/students/research-day-poster-presentation/

Criminology and Criminal Justice:

Practicum Related Highlights

Second-year criminology student, Ruben Timmerman, has initiated original research surveying vulnerable populations in the Abbotsford area. Many of the survey participants are homeless or at risk of being homeless. Timmerman developed the research protocol, successfully achieved UFV ethics approval, conducted interviews and will also be part of preparing the final report. His contribution will contribute to the discussion of effective solutions for vulnerable populations in the Valley.

Fourth-year criminology student, Jennifer Talkkari, also researched and compiled effective strategies to disrupt organized crime when completing her practicum with the Combined Forces Special Enforcement Unit. Her work was described as exceptional and her efforts contributed to public safety measures in the region.

Student Engagement Highlights

A number of criminology students are volunteering at the Fraser Valley Institution for Women. As volunteers, the students are tutoring inmates in various academic and social programs in an effort to encourage pro-social engagement, rehabilitation and reintegration. The volunteer program has now expanded to include UFV math and language students as well.

The School of Criminology and Criminal Justice has also worked with students to re-establish the Criminal Justice Student Association (CJSA). To date, CJSA has planned prison tours, a gun range event, and a firefighting demonstration.

College of Arts - Visiting Speaker, David Barsamian:

Internationally-known and highly respected writer, investigative journalist and the Director of Alternative Radio, David Barsamian, paid an early morning visit to UFV, March 27, to deliver a lecture entitled Imperialism: Old Wine, New Bottles during which he compared the American empire and imperialism to the history of Rome. Drawing from history, literature, politics, and popular culture, David provided an engaging critique of recent contemporary events. Talking and fielding questions for almost ninety minutes, David held court in a classroom that was bursting at the seams with around eighty students and faculty happily making an early start to hear a speaker of David's caliber. Informative, humourous, edgy, anarchic but thoroughly engaging, David's lecture offered a different take on the world, an alternative perspective which seemed to be appreciated by his audience. Feedback from the event emphasized its undoubted success—with both faculty and students—and a number of comments suggested David make a return visit to address a much wider audience in a UFV lecture. During his brief visit to UFV, David even found time to be interviewed for the Cascade newspaper; a memorable experience for those students fortunate enough to ask the questions. David’s visit was organized by Dr. Prabhjot Parmar,

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Department of English, with the support of the Dr. Jacqueline Nolte, Dean College of Arts, and the Hari Sharma Foundation.

UFV Associate Professor, Ghizlane Laghzaoui:

Ghizlane Laghzaoui was interviewed on French CBC (Radio Canada) radio and TV regarding her doctoral thesis, in which she looks at hiring practices within the Francophone School Board, which favour Québécois candidates but not BC trained teachers. Radio Canada’s TV crew came to UFV in April to film her in her French 315 class. The segment aired May 29, 2014: http://ici.radio-canada.ca/regions/colombie- britannique/2014/05/29/001-recrutement-csf- diversite.shtml

Faculty of Professional Studies (Rosetta Khalideen, Dean)

Faculty Wide News:

This spring, the Faculty of Professional Studies attended an Indigenization tour in Chilliwack. Organized by the Dean’s Office and members of Professional Studies Academic Leaders Team (PSALT), Professional Studies faculty and staff attended the bus tour led by Stó:lō Cultural Advisor and Historian, Sonny McHalsie. The educational tour introduced the participants to places and spaces that are significant to Stó:lō in the Fraser Valley.

Indigenization:

Schools and departments within the Faculty of Professional Studies continue their commitment to indigenize programs. Teacher Education Program (TEP) arranged a visit to Coqualeetza First Nations Longhouse and organized a Naming Ceremony led by Wenona Victor to officially place the TEP Halq’emeylem sign near the TEP teaching room.

In keeping with Library Information Technology departments efforts to indigenize their curriculum and offer practicum experiences that emphasize diversity and difference, four Library Information Technology diploma students are completing 280 hours of work experience in the Union of BC Indian Chiefs (UBCIC) Resource Centre in Vancouver. As part of their practicum

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learning, students are helping to classify, digitize, and otherwise make accessible the Centre’s archival collections related to Treaty Rights, which are among the most extensive in the country.

Child, Youth and Family Studies (CYFS) met with officials of Seabird Island College to consider running an ECE diploma there. While details are yet to be negotiated, the request is for CYFS to educate 20 students working at Seabird Island. The students would take courses part time over the next two years, beginning in September.

Internationalization:

The Student Teachers in Antigua Mentorship Project (STAMP) student teachers are actively engaged in their international experience in Antigua. Their blog posts are insightful and inspiring – please see http://healthypromotingschools.com/category/champions-for-health-promoting- schools-blog/

Social Work and Human Services (SWHS) is looking forward to hosting an exchange student from Chandigarh, India this summer. This student will complete a practicum in the Fraser Valley as part of her Master of Social Work (MSW) program at Panjab University.

For her fourth-year field placement, Bachelor of Social Work student Gloria Hwang was placed with UFV International to help build opportunities for community-building with international students at UFV. Following the completion of her practicum Gloria was offered a contract at UFV International as an International Student Support Officer.

Program Reviews and Program Development:

Adult Education (ADED) is finalizing a Memorandum of Understanding (MOU) with Saskatchewan Institute of Applied Sciences and Technology to facilitate transfer of their in-house Faculty Certificate program for their instructors who wish to complete BA ADED degrees with UFV.

Program reviews and accreditation are continuing throughout Professional Studies. With new deadlines for completion of Library Information Technology (LibIT) review in place, the LibIT Self-Study Committee continued its work in the second half of the winter term. Results of the Survey of Current Students have been assembled by Institutional Research and the Survey of Graduated Students will run during the first two weeks of May. The committee has scheduled a retreat for early in the summer term to analyze data, discuss operations, and begin to imagine future programming.

The external panel for the Teacher Education Program review wrapped up two days of meeting. They were impressed overall and offered useful feedback about the program. The formal report outlining recommendations has now been received.

As part of the review of the Social Services diploma, the School of Social Work and Human Services recently facilitated a focus group with agencies that provide practicum opportunities to our Social Services diploma program. The community members were appreciative of the opportunity to engage with the school and offered valuable feedback.

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Program News and Events:

David Dobson, School of Business supervised six student teams that presented their research projects at the School of Business 2nd Annual Student Research Day. The winning team consisted of Samantha Bleich, Katherine Irving, Arpit Mittal, John VanSteenis, and Robin Weise. They worked with the Abbotsford Heat’s marketing team on an original applied marketing research project.

The Master of Social Work (MSW) Research Symposium was held in April and was a great success. Students had the opportunity to share their research and experience of the program with family, friends, faculty, colleagues and members of the professional community. This second cohort of MSW students will graduate at the June 13 convocation.

MSW student, Shannon Torhjelm MSW student, Daniel Pauna (with his children/fan club)

Professional Studies is very proud of the interest shown in our graduates. Many graduates within Professional Studies have already found employment. For example, graduates in Social Work and Human Services have found employment with Fraser Health, Vancouver Coastal Health, Ministry of Children and Family Development, and at local community development organisations. Another Bachelor of Social Work graduate, Denae Jacobson, who was placed in Uganda with a child-welfare organization for her practicum, is returning to Uganda to paid work with a local organization called Youth in Development.

Teacher Education Program graduates are being recruited for positions in the Fraser-Cascade District (with many already hired) and at Sea Bird Island Band school in Agassiz. The remaining students have been offered interviews by the districts in which they completed their practicum.

Similarly, Mark Breedveld and his students represented the School of Business at the recent Fraser Valley Chamber of Commerce Trade Show. The presence of the School of Business at the

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trade show created much interest among employers. Over 20 employment-related leads at the show were generated for co-op, part-time and full-time employment opportunities.

Adult Education, in the spirit of celebrating graduation and the 40th Anniversary of UFV, will be hosting a departmental event for alumni, instructors and existing students.

Student Successes and Student Initiatives:

Students within Social Work and Human Services have been busy with building community, contributing to their professions, fundraising and researching. As examples, the Library and Information Technology Students’ Association (LITSA) held its annual Quiz Night this spring, with proceeds supporting the Association’s bursary and Child and Youth Care (CYC) students have developed a website to support parents and families of youth, and youth workers (www.CYFCAware.com).

Three Social Work and Human Services students are presenting at the Canadian Association for Social Work Education (CASWE) Conference. Master of Social Work student, Windy Solla, is presenting in French and English on his research about Indigenous Health Inequalities. Meryl Smith is presenting her research conducted during her Master of Social Work field placement with the Canadian Association of Social Work Education and Sara Thiessen, Bachelor of Social Work (BSW), is speaking about her practicum experience in India.

Business student Harjyot Samra, supervised by Dr. Marcella LaFever, was awarded a $150 prize at the Student Research Day for her research that focused on “student motivations for engaging in research.”

Teacher Education Program student, Renee Fox, is this year’s recipient of the Maxwell Cameron Award which is sponsored by the BC Teacher Federation for leadership in a teacher education program, while the Outstanding Student Award nominee is Andrew Briscoe.

People and Team:

Social Work and Human Services wishes John Hogg an excellent sabbatical during which he will be researching the experiences of youth transitioning out of Ministry of Children Family Development care. We thank him for his term of Master of Social Work Chair. Leah Douglas will be the Master of Social Work Chair for the next cohort.

Kathryn Garcia has returned as the School of Social Work and Human Services, Program Advisor.

Maple Melder Crozier, Child, Youth and Family Studies (CYFS) gave a presentation at the Abbotsford Hospice on the topic of Forgiveness and Les Stagg (CYFS) has been approached about providing some program evaluation for the Fraser Valley Child Development Centre.

David Dobson, School of Business was accepted into the Grenoble School of Management Doctoral Business Administration (DBA) program. He will be starting the Grenoble DBA program in the fall. The Grenoble School of Management has triple accreditation (The Association to Advance Collegiate Schools of Business, The Association of MBAs, and European Quality Improvement System) and is widely recognized for its high-quality education and research.

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Awneet Sivia, Teacher Education Program is completing her three year term as Department Head in June. Dr. Sheryl MacMath will be Department Head for the coming year.

Kenneth Gariepy, Library Information Technology will be defending his dissertation this May at the University of Alberta.

Ian Hunt, Adult Education continues to work on his sabbatical research. Professional Studies looks forward to learning about his project about digital storytelling when he returns in September.

Faculty of Access and Open Studies (Sue Brigden, Dean)

At the FAOS Faculty Council meeting held on April 11, 2014, Council voted to approval a name change for the Faculty from Access and Open Studies to Access Continuing Education. The name change is requested because it better reflects the raison d’etre of the Faculty, which is to provide access to post-secondary programming to non-traditional learners and continuing education and training for professionals and UFV graduates. In addition, Continuing Studies will be changing its name to Continuing Education; and including Continuing Education in the name of the Faculty highlights the importance of Continuing Education to the institution, which will make it more visible to members of the internal and external communities.

Dr. Sue Brigden, Dean, will continue to take a lead role in the development of a new Qualifying Studies program, which will replace the current Program Paths and University Foundation program. The program, which will include clearly articulated admission requirements, continuance requirements, and a fixed length of study, will prepare students to qualify for and be successful in post-secondary programs. To ensure students meet the Qualifying Studies program admission requirements, the pathways from secondary school, UFV’s upgrading, and other post- secondary programs to the program will be clearly articulated, as well.

Highlights of the Faculty departments’ activities follow.

Aboriginal Access Services (AAS):

Under the direction of Director Lorna Andrew, AAS personnel have increased the number of regularly scheduled student activities and events at UFV to support student success and retention. Connecting UFV students with cultural activities provides students with a deeper relationship to the UFV community.

Increasing the number of aboriginal students who self-declare as Aboriginal has also been a priority and will continue to be a focus for the AAS department. AAS staff encouraged students to self-declare and there have been positive results.

The Director has participated in activities related to Indigenization. For example, she was a member of the Indian Residential School Day of Learning Committee, and is working closely with the Upgrading and University Preparation (UUP) department to facilitate the delivery of programming at the Mission Friendship Centre.

AAS Resident Elders provide spiritual, cultural, and moral support to UFV students, staff, faculty, and community. The Elders provide guidance with respect to Indigenization and student retention. This also includes interdisciplinary and cross-departmental/faculty cooperation in

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including Resident Elders as guest speakers in the classes and general student and faculty support. Clearly defining the role of the Resident Elders will increase effectiveness in student and faculty support, indigenizing, creative resourcing, and interdisciplinary and cross-departmental/faculty cooperation.

The AAS Director often acts as the first point of contact for First Nation communities and organizations in establishing UFV connections and partnerships. The AAS Director will continue to work in this capacity as a measure to streamline enquiries for partnerships with the surrounding First Nation communities.

Applied Business Technology (ABT):

ABT graduates continue to be in high demand by employers. The department continued to build external relationships; a number of community partners regularly present workshops to and/or provide practicums for ABT students. Many employers in the Fraser Valley have a stated preference for ABT grads, and a number have adapted their hiring schedules to align with the ABT graduation dates (March and June). In addition, the Chilliwack Law Courts (CLC) contacts ABT directly every time there is an opening for a court clerk. CLC has hired four of our graduates in the last few years, and are in the process of hiring a fifth. The Chilliwack School District takes a number of ABT students on practicum every year and routinely hires only applicants with an ABT certificate.

ABT will continue it discussions with other departments about possible laddering opportunities for ABT gradates. In ABT’s 2013 graduate survey, 85 percent of graduates expressed an interest in pursuing further post-secondary education. A common interest was business programs; exploring laddering/credit transfer opportunities with the School of Business is a priority for ABT. Other opportunities lie with the Faculty of Arts (particularly with Communications) and Continuing Studies. ABT and Continuing Studies (CS) are in ongoing discussions about exploring further possibilities. For example, many ABT grads complete the Bookkeeping for Small Business certificate and would be interested in further CS program options.

Beginning 2015, ABT hopes to offer some part-time programming (i.e., individual courses from the program) in addition to its cohort-based programming. It is anticipated that part-time programming will be appealing to those who are employed and want to improve their skills but cannot attend a full-time program. It is expected that the first course will be offered at the Five Corners campus in Chilliwack.

Because many UFV staff employees are ABT program graduates, ABT and Human Resources (HR) have been working together to present students with relevant information on hiring processes in unionized environments. HR has conducted several employment workshops for ABT students.

Assessment Services:

Policies and procedures continue to be implemented to ensure best practices are employed by faculty and Assessment Services personnel.

Continuing Studies (CS):

Continuing Studies’ (CS) long-time employee and Director, Cheryl Isaac, retired at the end of March – sort of. Fortunately for us, she agreed to take on some contract work, so we will continue

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to enjoy her cheery disposition and knowledge for the next couple of months. Cheryl has been replaced as Director by Liana Thompson our previous Manager and successful candidate for the position. On April 8, the FAOS Faculty Council approved Continuing Studies’ request to change name of the department from Continuing Studies to Continuing Education. The department is awaiting approval from all appropriate bodies in the hope that it can use the new name as of September 2014. Continuing Studies has been very busy this year. The department …  reviewed and standardized all program and course material to ensure that they meet UFV copyright policy and formatted to promote a professional appearance and standardized approach;  delivered six community faro in partnership with the Mennonite Historical Society of Abbotsford;  worked with the College of Arts and the faculties of Access and Open Studies, Health Sciences, Professional Studies, and Science to develop new programs and courses, facilitate community fora, review and consult on existing programming, and identify and collaborate on revenue-generating initiatives;  completed work for the Employment Skills Access contract, a funded program offered in partnership with Capilano University that provided skills training to unemployed individuals (UFV received approximately $75,000 to deliver this service contract);  developed 58 new courses and workshops; and  resurrected the Medical Office Assistant program, which was last offered in 2006, due to demand from employers and students. The program started in February 2013 with 18 students. The February 2014 cohort has 16 students.

Going forward, CS will develop career-specific workshops aimed at recruiting working professionals who seek industry-specific professional development training. CS anticipates that this will recruit a new target audience to UFV.

It will also conduct internal reviews of the following programs in 2014: Bookkeeping for Small Business, Dental Office Assistant, Family Child Care, Legal Administrative Assistant, Medical Office Assistant, and the Teaching English as a Second Language certificate programs

CS will be offering programming at the new Five Corners campus. We expect to offer the Human Resources Management certificate, Public Relations Specialist certificate, Information and Records Management Assistant certificate, and a selection of 1 or 2-day seminars geared toward working professionals seeking professional development.

English as a Second Language (ESL):

The ESL department personnel continued to work with community partners to provide support to them and promote its programs to their clients.

The ESL department has been severely affected by the federal government’s decision to take back the control of the Citizenship and Immigration Canada (CIC) funds from the provincial government. The department submitted a proposal in response to last year’s CIC request for proposals; however, as was the case for all BC English for academic purposes programs, the proposal did not meet CIC’s funding criteria and no funds were awarded to UFV. As a result, the department will work with International Education and other departments to review and revise its

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programming to ensure it is sustainable and meet the needs of international and domestic students who need English for academic purposes programming.

Upgrading and University Preparation (UUP):

When it comes to environmental sustainability, the UUP department continued to lead the way by using videoconferencing to hold its department meetings. With connections in Chilliwack and Abbotsford, employees did not have to travel from one campus to another, thereby reducing its carbon imprint and its costs.

The Upgrading and University Preparation (UUP) department worked with the Mission Friendship Centre on a plan that will see the department delivering programming at the Centre beginning in fall 2014 with a view to increasing access to post-secondary educational options for Aboriginal students. Finally, long-time employee and current UUP Department Head Trudy Archie is retiring this summer; she will be replaced as Head by Greg St. Hilaire. Trudy has been a tireless advocate for upgrading programs both locally and provincially. In addition, as the mother of three Aboriginal children, she has worked to help indigenize the department and the institution. Because we are going to greatly miss Trudy, the Dean has convinced her to take on a contract that will see her lead the department through its program review, which takes place in 2014/15.

(Jody Gordon, VP Students)

Athletics:

The 2013-2014 competitive season ended with the Cascades women’s basketball team winning UFV’s first ever CIS basketball medal with a bronze finish in Windsor, Ontario. Numerous awards flowed from that triumph, including a CIS Championship All-Star for Cascade guard Kayli Sartori, and a Basketball BC “Coaching Award of Excellence” for head coach, Al Tuchscherer.

At the UFV Athletics banquet women’s basketball guard, Aieisha Luyken, was honoured as UFV’s “Female Athlete of the Year”, while men’s basketball forward Jasper Moedt was named “Male Athlete of the Year.” For outstanding academic achievement, men’s soccer athlete, Kree Byrne, won the “Male Academic Award” with a cumulative 4.08 CGPA and Nicole Wierks secured the “Female Academic Award” for the second consecutive year with a 4.33 CGPA and received admission offers to both the UBC and University of Ottawa medical schools.

Since the beginning of May, the Athletics department has hosted the 2014 National Rope Skipping Championships, the 2014 Run for Water, and developed and submitted a bid to host the 2015 CCAA Golf Championships. The department is also working with the City of Abbotsford to organize a float for the July 1 Canada Day parade as another initiative to foster relationships between athletes, the university, and the community.

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Career Centre:

Career Fair 2014

The Career Centre partnered with UFV Marketing and Communications and under the theme “Get Noticed”, the campaign raised awareness of the Career Fair through classroom visits, five wind-up events, and campus advertising. SONiC FM was the community media sponsor who helped to promote the event to the general public.

The Career Fair was on March 12, 2014. The event was organized by the Career Centre team with the support of the UFV community, Lower Mainland employers, and media and community promoters. Chartered Professional Accountants of British Columbia (CPA-BC) was the presenter of the Career Fair, and Sun Life Financial the sponsor.

The Career Fair was preceded by a lunch reception that provided networking opportunities for employers, faculty, and student leaders. The main event was held in the Envision Athletic Centre between 2:00 and 5:30 p.m. and was open to students, alumni, faculty, and the larger Lower Mainland community.

A total of 61 exhibitors participated, including representatives from both private and public sectors such as CIBC, Costco, Envision Financial, Investors Group, MNP, Prospera, Vector Marketing, Abbotsford Community Services, Abbotsford School District, Fraser Health, New Westminster Police, RCMP, Skills Trades Employment program, Status Electrical and Supply Chain Management Association of BC. Representatives from UFV Trades, CIVL Radio, UFV Counselling, UFV Student Life, and the Student Union Society also participated in the event. The fair was attended by approximately 1,000 students, alumni, and community visitors.

Aaron Levy, station manager of CIVL Radio, kept the community engaged throughout the event by announcing the winners of various prize draws. Door prizes included two three-credit tuition vouchers and a Samsung Galaxy Tablet. The vouchers were presented to winning students by Chartered Professional Accountants of British Columbia (CPA-BC) and by Sun Life Financial. The tablet was presented by the Career Centre and awarded to a student who attended three or more of the wind-up sessions and the Career Fair.

Two new programs were introduced: one leading up to the Career Fair and one as part of the Career Fair.

Leading up to the Career Fair the Career Centre organized a series of employer panel discussions and interactive employer-student workshops. In total 11 employers facilitated the workshops and 150 students attended them. The purpose of these events was to help students prepare for the Career Fair.

January 28, 2014: Networking 101 February 6, 2014: How Can I Work in the Government Sector? February 21, 2014: Workplace Survival Skills February 26, 2014: Canada Revenue Agency information session March 3, 2014: How to Make an Impression: Resume, Cover Letter, and Interview

Tours were organized as part of the Career Fair. These tours were overseen by Career Centre staff and executed by student volunteers. Each tour ran between fifteen and twenty minutes in length

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and made designated stops at various exhibitor booths. The purpose of these tours was to initiate conversation between students and employers.

 Ninety-five percent of 144 students surveyed during the event said they would recommend the Career Fair to other students.  Eighty percent of employers found that the Career Fair was a valuable event.  Seventy-eight percent of employers stated that they will be returning for the UFV Career Fair 2016.

“Probably the best Career event I have ever attended! Outstanding organization and communication, loved the volunteers, gift (honey) and food.” Julie Hale, GoodLife Fitness

“Great way to interact with students and get our organization’s name out there.” BC Assessment Representative

“Great opportunity to showcase RBC’s desire to build meaningful careers for students.” Royal Bank of Canada Representative

“I will have hires from today and along with other valuable resources.” Stephen Diebolt, Status Electrical

“I wanted to take a moment to thank you and your amazing team for just a great event yesterday. Everyone was accommodating and really went out of their way to make sure we were taken care of. Your team was very organized and went to unreasonable measures to make sure this event was successful. Darlynnda made a comment to me saying that this was the best Career Fair she has been to in a very long time, I replied with "come on, this is UFV, would you expect anything less?” Alim Kassam, Sun Life Financial

Counselling:

The current Counselling department staffing level is five full-time and one part-time counsellor (5.5 FTE), to serve more than 15,000 students. The UFV Counsellor to student ratio (1:2700) remains below average for the post-secondary sector. The International Association of Counselling Services (IACS) recommendations outline minimum staffing ratios in the range of 1 FTE to every 1,000 to 1,500 students.

As of April 1, 2014, a counsellor who was previously dedicating 50 percent to the Supported Learning Group (SLG) program and 50 percent to Counselling is now devoted to 100 percent Counselling. Their 50 percent leave will no longer be backfilled by auxiliary counselling staff.

In an effort to build relationships with community mental health agencies throughout the Fraser Valley, the Counselling department continues to attend Chilliwack and Abbotsford Integration meetings. The information collected in the April and May meetings ensured that the department remains current on community service and program offerings, in addition to creating crucial mental health referral contacts.

The annual Mental Health Screening and Education event that occurred in the Fall of 2013, revealed high numbers of students with anxiety-like symptoms. To address the high prevalence of anxiety reported, the ‘Get Calm Quick’ pilot was completed over a 4-week period. This workshop taught students practical skills to decrease and manage anxiety. Student evaluations indicated that 93 percent of participants would recommend this workshop to others.

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The first succession of the newly formatted Career and Life Planning workshops ran at maximum capacity, and finished the third week of May. Eight workshops were facilitated, supporting 171 registered participants, which included current and potential students. The overwhelming response aligned with the demand for shorter, more accessible workshops. Due to the success, the second series of Career and Life Planning workshops are being offered this fall.

In conjunction with the Canadian Mental Health Association’s Mental Health Week, the department organized a mental health resource display at both the Abbotsford and CEP campuses. Mental Health awareness and stigma was targeted through this initiative. A variety of mental health resources were made available, covering topics such as depression, anxiety, well-being, and risky drinking. The UFV community was given the opportunity to respond by posting written comments to the question, “How do you stay mentally healthy?” These three public comment boards at the Chilliwack and Abbotsford campuses were filled within a two-week period.

In support of UFV faculty and staff, the department partnered with the Teaching and Learning Centre, to offer a workshop which discussed issues around student mental health and post- secondary learning environments. The workshop titled What's Going on with That Student? assisted faculty/staff in recognizing behaviors related to mental health issues, such as depression and social anxiety.

Disability Resource Centre (DRC):

The DRC has witnessed significant increases in the number of students registered with the department over the last year. There are now 919 students with documented disabilities registered with the DRC, this is up from a total of 844 from the previous year.

In order to better meet the demand for services, the DRC launched an initiative that can both assist UFV students and allow the DRC to meet the volume of requests. Prior to the final exam period for the Winter 2014 semester, the DRC launched a program aimed at increasing student involvement in the department and to offer an experiential learning opportunity for UFV students. This paid, experiential learning opportunity involved assisting the DRC in the invigilation of accommodated exams on the Abbotsford, Mission, and Chilliwack campuses. The duties associated with these positions include supervising exam writing or providing services related to an accommodation of a disability. An example of this would be a student with a learning disability may require the exam read to them or to provide scribing for a student’s exam due to the impact of a disability.

This part-time, on-call opportunity permits a student to continue focusing on their education but allows for an opportunity to gain valuable experience. This initiative is registered with the Co- Curricular Record (CCR) program. CCR provides students with official documentation to recognize and validate co-curricular involvement to future employers, graduate school applications, grants, and bursaries.

Educational Advising:

Priority Access to Student Services (PASS): In the Winter 2014 semester we received 76 early alert referrals from faculty. These students were contacted by Student Services staff and were offered appropriate services to support them with whatever challenges they were encountering in the classroom. Compared to the Winter 2013 semester, this represents a growth of 100 percent in the number of PASS referrals as there were 38 PASS referrals in the winter 2013 semester. This

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is likely due to an increased awareness and confidence in the system on the part of reporting faculty.

Financial Aid:

UFV Entrance Scholarships: This year’s adjudication has been completed for the 2014 Entry Scholarships and the pool of students that applied for the awards was an impressive one. The average GPA of our Entrance Scholarship recipients was 95 percent! The recipients were also highly active in the community, collectively contributing thousands of hours to their favourite causes, organizations and activities. They truly represent the best high school students that the Fraser Valley has to offer in 2014 and we are looking forward to welcoming them to campus in the fall.

Residence:

Housing Intern: Baker House is proud to welcome Lerren Tyler to the Housing and Residence Life staff for the summer. Lerren is an intern from Western Florida University who is completing a portion of her graduate work by participating in the Association of College and University Housing Officers, International (ACHUO-I) Summer Internship program. She is helping us to further develop our Resident Assistant Training program to meet the best practices in the university housing field.

Fall 2014 Housing Occupancy Projections: As of the end of May, 143 housing offers had been made to new and returning students for the fall 2014 semester. This is the largest number of applications and offers that we have ever made this early and signals the high probability that we will have full occupancy for the fall semester, with a potential waiting list. This would be the second year in a row that we have been at 100 percent occupancy on opening day.

Student Life and Leadership:

Co-Curricular Record: As of the end of May, the Co-Curricular Record had over 3300 active accounts created by students, and over 700 students have received recognition in the system with many other students in progress with their activities. This is a strong performance for the system after only two semesters of implementation. We expect that the system will grow dramatically over the next year.

Parent/Family Orientation: On June 17 and 19 at the Abbotsford and CEP campuses respectively, the annual Parent/Family Orientation will occur. This event welcomes the parents, family and supporters of our new students to campus for an evening of introductions and information. Feedback from past participants has shown that this event is important to appropriately engaging the support networks of our students, while providing them with positive ways to interact with the institution.

Student Leadership Development Retreat: At the end of April, twenty-four students travelled to Tulameen, BC for a long weekend of leadership development activities, discussion and personal exploration. The attending students represented groups such as the UFV Student Union Society, various Clubs and Associations, International students, Student Life student assistants, Athletics student assistants and more. The goal of the weekend was to develop the personal leadership skills of the attending students, and create an opportunity for the various groups represented by the attendees to develop peer-to-peer relationships as they move into the next academic year.

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Writing Centre:

Writing Centre faculty facilitated two workshops on the May 5th institution-wide PD day: one on using low-stakes writing within classrooms across the curriculum to encourage student engagement and deepen learning, and the other on the use of rubrics as a pedagogical tool to enhance students' understanding of assignment expectations and instructor feedback. Both workshops contributed to faculty development in relation to teaching writing within courses across the curriculum.

Writing Centre faculty also presented at the 2014 Congress of the Social Sciences and Humanities at the Canadian Association for Studies in Discourse and Writing in late May. Dana Landry presented on her doctoral work analyzing the emerging field of Writing Studies in Canada. Gloria Borrows and Graham Shaw contributed to a round-table discussion on the research they are doing on writing assignments across the curriculum at UFV, part of a multi-site Canada-wide study led by Roger Graves of the University of Alberta.

The deadline for the UFV Writing Prize competition was on May 30, and we expect about 40 entries this year from students writing in a full range of social science and humanities disciplines.

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Overview: UFV International

Over the past number of years, international students have increasingly made up a signﬁcant portion of UFV's student population. As cited in the strategic directions of the university, we strive to offer programs that provide the knowledge and foster the development of the critical- thinking, leadership, and practical skills that students require for employment, entrepreneurship, further education, and responsible citizenship— locally and globally. UFV International contributes to this goal by recruiting, assisting with admission, and providing services for the international student community. It is a full-service operation that strives to enhance the international proﬁle of the university. Our staff deal with international students at every stage of the student life cycle. This service also extends to domestic students who wish to study abroad. Similarly, faculty wishing to organize study tours can utilize UFV International’s resources, including those available for pre-departure orientation. In addition, UFV International works with faculty members on internationalization projects, assists with visiting scholars, advises on market viability for new programs, and manages articulation agreements with other post- secondary institutions, among other things.

International Enrolment

International Enrolment Trends: For the past four years, international enrolment at UFV has followed a relatively stable pattern. With the largest intake of students occurring in the fall, that semester marks the peak of international enrolment. The numbers dip slightly during the winter semester and trail off again in the summer. The chart below shows the enrolment patterns for the three annual semesters dating back to 2009.

International Enrolment By Semester 800 New Returning 600

400

200

0 2011 Fall 2011 2012 Fall 2013 Fall 2009 Fall 2010 Fall 2011 Winter 2011 2012 Winter 2013 Winter 2014 Winter 2009 Winter 2010 Winter 2011 Summer 2011 2012 Summer 2013 Summer 2009 Summer 2010 Summer 2014 Summer*

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Country of Origin: UFV’s top five international recruitment markets (China, India, Saudi Arabia, Korea, and Japan) are strong and are consistent with top markets in PSE institutions both at the provincial and national level. Currently, 87% of our students come from those five countries. Even still, there is significant growth potential in those markets. Students from a number of other regions are also coming to UFV. For a comparative look at the top recruitment markets, see below. Country of Origin

China India Saudi Arabia Korea Japan Nigeria Mexico Pakistan Brazil Ghana Other

Program Choice: International students select courses in all Faculties of the university. In terms of program choice, the Bachelor of Business Administration (the choice of 22% of our international students) and the Bachelor of Computer Information Systems (at 10%) are the two most popular areas that attract new international students.

Graduation Data: The upcoming convocation ceremonies will see a total of 226 international graduates (compared to 151 in 2013) receiving a total of 245 credentials (compared to 197 in 2013).

Update and Projections for Fall 2014: Prior to each intake, UFV International uses three metrics to predict upcoming student enrolment numbers— applications (incomplete), applications (complete), and tuition deposits. (The incomplete applications are a form of enquiry and are not ofﬁcially assessed to determine a student’s admissibility.) For fall 2014, UFV International data suggests that it will be a record intake with the number of tuition deposits as of May 22 nearly matching totals for the previous two years at that time. The chart below gives a comparative look at fall enrolment data (as of May 22) from 2011 to 2014.

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Applications Complete Applications Tuition Deposits

800

600

400

200

0 Fall 2011 Fall 2012 Fall 2013 Fall 2014

Student Exchange Programs & Partnerships

UFV is fortunate to have partnerships with quality post-secondary institutions the world over. These partnerships serve a number of purposes. In many cases, they allow UFV International's marketing team to promote UFV programs to students who wish to transfer or come to UFV as a visiting student. These arrangements are common in India, China, Japan, and Korea. In other cases, the partnerships lay the groundwork for exchange agreements. Outgoing (usually domestic) students wishing to take part in an exchange are attracted to the UK, Ireland, and Australia as study destinations. In nearly every case, the possibility of faculty collaboration is an important part of the agreement.

International Mobility Funding: In an effort to increase participation in study abroad programming, UFV International is allocating funding to allow for grants of $500 to be distributed to qualifying students wishing to take part in UFV’s study abroad program.

Academic Year Incoming Students Outgoing Students

2011-2012 45 36

2012-2013 32 47

2013-2014 36 41

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Global Engagement

Certainly, study abroad is one means of equipping students with some of the skills and perspectives to succeed in a world that is increasingly becoming more inter-connected. Because of personal or ﬁnancial circumstances, however, it is not an option for every UFV student. In an effort to produce graduates who are truly citizens of the world and can contribute locally and globally, UFV International has undertaken a number of global engagement initiatives that aim to address this. The ﬁrst step in this process was the creation of a new Global Engagement Coordinator position.

Internationalization Fund: The UFV Internationalization Fund supports the development of activities that will further the internationalization of the university. Proposals are reviewed and funds allocated based on the ability to meet internationalization objectives. A total of $25,000 is available on an annual basis in the form of assistance grants to undertake a range of activities to infuse an international dimension into the teaching, research and community service functions of the university.

Visiting Scholar Grant: UFV International also provides funding to support faculty members who wish to invite visiting international scholars to UFV for joint projects or as guest speakers.

Global Citizenship Grant: Global Citizenship Grants (GCG) are designed to support UFV student-led events, activities, projects, training sessions or other appropriate ventures that encourage the UFV student body to be Global Citizens and, in turn, contribute to the internationalization of UFV campuses.

International Student Ambassador Program: International Student Ambassadors interact with prospective international students. This includes online communication, as well as assisting visitors to campus. The International Student Ambassadors will also assist in the promotion and coordination of various internationalization efforts of UFV International.

Internationalization on Campus: UFV International aided the Faculty of Professional Studies in their “Celebrating Internationalization” day and brought in an external facilitator to work with faculty (“Culture in the Classroom”). This workshop provided participants with a better understanding of internationalization trends in higher education and how intercultural frameworks and tools can help us become more effective educators in this 21st Century environment.

Global Lounge: In the coming weeks, work will begin on a UFV International renovation. The goal here is to replace UFV International’s reception area and adjoining meeting room with a UFV Global Lounge.

2014 and Beyond

A focus on international student enrolment is one of the enrolment goals of the university's Strategic Enrolment Management Plan. This plan will lay the groundwork for the development of an overarching international strategy— a plan that will allow resources to be allocated toward increases in student recruitment and retention; improved delivery of international student services; the promotion of outbound student mobility through international student exchange agreements; and global engagement both inside and outside the classroom. UFV already has many of the building blocks to position itself as a local university for the world.

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APPENDIX D

MEMORANDUM

To: Mark Evered, Chair, Senate From: Al Wiseman, University Secretary and Registrar Date: June 6, 2014 Re: Call for nominations result – Faculty of Access and Open Studies position

The call for nominations for one faculty member from the Faculty of Access and Open Studies to serve the remainder of a three-year term on Senate closed on June 2, 2014. The Secretariat office received one nomination from Greg St. Hilaire, Associate Professor, Upgrading and University Preparation, thus declaring him elected.

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2015 Grads for Senate Approval EXHIBIT:

Bachelor Degree Bachelor Degree

Bachelor of Arts Bachelor of Computer Information Systems Alyssa Louanne Day Abdullah Salem Alyami History major Sharon Godwin Andrades English minor with Co-operative Education option Christopher Wilson DeMarcus Sneha Balan Nambiar Political Science major with Co-operative Education option English minor Mukhtiar Sangha Alycia Nicole Friesen with Co-operative Education option Media & Comm Studies extended minor Psychology extended minor Bachelor of General Studies Patrick A.C. Gallagher Jonathan Hardy Dueck History major Visual Arts minor Criminal Justice extended minor Lance Everett Takacs Ramanpreet Singh Grewal Business minor Political Science major Kinesiology minor for Arts Criminal Justice extended minor Qian Zhang Chelsey Lynn Hemminger English major Bachelor of Kinesiology Media & Communications Studies minor Jasandeep Bhangu Creative Writing concentration Psychology minor Katelyn M. Hooge Lauren Ashley Gleed Psychology major Psychology extended minor French minor Jessie McCormick Bachelor of Science English major Jenna Renita Hunt Dane Raymond Neumeyer Biology major History major Psychology extended minor Hai-Ha Susan Ngo Sociology/Anthropology major Psychology extended minor Associate Degree

Bachelor of Business Administration Associate of Arts Degree Scott Douglas Benstead Luke Edward Clemons Braund Rebecca Froelich Michael T. Westwick Accounting option Media & Communications Studies option Brandon Singh Gill Economics minor Associate of Science Degree Accounting option Arshdeep Kaur Lindsay Iris Gustavson Young Seock Yu Chien-Chu Hsu Marketing option Stephan Lehmann Ariane Susan Loewen Irina Poli Marketing option Mia Riddler Amit Soin Accounting option Sumit Verma Accounting option Laura Wheawall Accounting option

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2015 Grads for Senate Approval EXHIBIT:

Diploma Diploma

Diploma in Business Administration Diploma in Social Services Fadi Alboawais Anita Bernadette MacKeigan Anish Bahri First Nations option Manpreet Buttar Shxwmísems ye xwexwílmexw Supreet Dhaliwal Billi Pike Megan Caroline Hodgson First Nations option Shxwmísems ye xwexwílmexw with Co-operative Education option Tao Huang Will Huang Certificate Vikas Jolly Navdeep Singh Certificate in Accounting Jonathan Richard Thompson Priya Chaudhry Devinder Singh Virk Mei Li Zhao Morgan Alexander Young Certificate in Business Administration Diploma in Fashion Design Rebecca Froelich Sarah Jeong James Robert McAllister

Diploma in General Studies Heavy Duty/Commercial Transport Certificate Abdulmohsin Abdulsalam Alqudaimi Johnny Anker Ghassan Bounaaja Gagandeep Singh Brar Plumbing & Piping Certificate Kevin Xavier Ford Florentin Andrie Philippe Lee Gratton Ravinder Kaur Welding (Level C) Certificate Hyo-Soo (Salem) Kim Jesse Tylor Fuller Keegan McRae Lee Penner John Stewart Pitcairn Certificate (5 to 30 credits) Gurpreet Kaur Sidhu Bookkeeping for Small Business Certificate Diploma in Liberal Arts Catherine M. Déry Dominic Charlie Tracy Frasch Kiran Kaur Chima Tanuja Gill Anmoal (Andy) Dhaliwal Melanie Rae Howieson Jamie Richard Fraser Elizabeth M. Johnson Danielle Anne Fregillana Kelsy Marie Langille Chelsey Lynn Hemminger Narinder Kaur Matharoo Austin Robert Forseth Lee Margo McKenzie Lee Penner Chelsey Morin Natasha Sidhu Inderveer Kaur Kuldeep Kaur Sandhu Diploma in Library and Information Technology Jennifer Karen Schoemaker Ewa Telega Maureen Belliveau Miranda Dahl Youth Services concentration Certificate of Academic Proficiency in English as a Second Jocelyn Thiessen Language Youth Services concentration Navjot Kaur Mundi

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2015 Grads for Senate Approval EXHIBIT:

Certificate (5 to 30 credits) Certificate (5 to 30 credits)

Data Analysis Post-degree Certificate Professional Communications Essentials Certificate Burkhard Redinger Anish Bahri Wu Zonghan Harry Douglas Beveridge Ping Yan Rebecca Froelich Brandon Singh Gill Floral Design Certificate Stephan Lehmann Vanessa Lyn King Amit Soin

Human Resource Management Certificate Teaching English as a Second Language Certificate Julie Heard Aleta Marlene Mary Cooper Anas Najim Carole Yvonne Hoeppner Sanjeeta Sonia Sidhu Katelyn M. Hooge Theresa J. Sigurdur Harpreet Kaur

Medical Office Assistant Certificate Dyanna Joy Babcock Anchal Bajaj Asia Beaudry Janice Busby Lan Thi My Dinh Stephanie Flitton Megan Adrianna May Hall Nobue Nagoshi Kiszka Vera Helen MacKinnon Sarah McAninch Stephanie Kayla McDonald Kerri-Anne McNicol Rhianan Pitcher Brittany Karen Stewart Jenna Leigh Thiessen

Nursing Unit Clerk Certificate Nirmaljit Norma Braich Leann Camparmo Heather Lunne England Tamy Harry Margaret Kowbel Rupinder Ruby Kaur Malhi Lynn Pearl McAvany Sharon Diane Nelson Sarbjit Kaur Singh Barbara Vine Lisa Marie Walls Sarah Kathleen Wilson

03-Sep-2014 11:30 AM Page 3 of 3

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APPC MEMORANDUM APPC Chair: Eric Davis Phone: 4630

APPC Assistant: Janice Nagtegaal Phone: 4084

TO: Dr. Mark Evered, Senate Chair

FROM: Dr. Eric Davis, Academic Planning and Priorities Committee Chair

DATE: July 30, 2014

RE: Discontinuance of the Police Option, Bachelor of General Studies

At its June 11, 2014 meeting, the Academic Planning and Priorities Committee voted to approve the discontinuation of the Police Option in the Bachelor of General Studies. The proposal was approved at the Undergraduate Education Committee on May 23, 2014, and approved at the Academic Planning and Priorities Committee on June 11, 2014 with no changes. The proposal was also reviewed at the Senate Budget Committee on May 22, 2014 and confirmed there are no budgetary implications. The Academic Planning and Priorities Committee recommends this be approved by Senate. MOTION: THAT Senate approve the discontinuation of the Police Option in the Bachelor of General Studies as recommended by the Academic Planning and Priorities Committee, effective January 2015. RATIONALE: This program was created to serve a cohort of students in 2009, and the market and rationale for the program no longer exist. Students who want a degree in a police-related field are better served by the Bachelor of Arts (Criminal Justice) program. Please see the attached document for additional details.

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MEMO

To: CWConsult; College of Arts Curriculum Committee From: Susan Fisher, Associate Dean, Students Date: 14 April 2014 Re: Major program change: Discontinuance of Police option, Bachelor of General Studies

Proposal for Program Discontinuance: Bachelor of General Studies, Police Option

Rationale for discontinuance:

A. Demand This program originated in September 2009 as a joint initiative with the RCMP. It served 44 students. But now the cohort it was intended to serve have almost all completed their degrees or have discontinued their studies. The market and the rationale for the program no longer exist.

B. Capacity and Financial Impact/Viability

There are only 2 students completing the program. It was suspended in 2010-14 with no financial impacts.

The BGS is a costly degree to administer. Since students who want a degree in police-related field are better served by the Criminology and Criminal Justice bachelor’s program, it does not make sense to have this other, more cumbersome option still on the books. If a student with some police training still wanted to complete a BGS, he or she could do so by designing a thematic option related to police studies; alternatively, he or she could apply these credits to the Bachelor of Arts (Criminal Justice) degree.

C. Program Output

Over the 9 years of its existence, the program has produced 18 graduates.

D. Internal and External impacts of program discontinuance

We foresee no external impacts. The RCMP no longer recommends this option to its members. Internal impacts will be negligible. Discontinuing this program is just acknowledging the present reality and cleaning up calendar copy.

Communication and Transition Plan

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May 2014:

The Chair of the Bachelor of General Studies Program Committee will inform all members about the discontinuance.

The proposal to discontinue this option will be posted at CW Consult. It will be placed on the agenda for the May 9 meeting of CACC, the May 14 meeting of APPC (agenda deadline May 7), the May 23 meeting of UEC.

Students already in the program will have until December 2015 to complete their degree.

NO CWC COMMENTS RECEIVED

 Page 2

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APPC MEMORANDUM APPC Chair: Eric Davis Phone: 4630

APPC Assistant: Janice Nagtegaal Phone: 4084

TO: Dr. Mark Evered, Senate Chair

FROM: Dr. Eric Davis, Academic Planning and Priorities Committee Chair

DATE: July 30, 2014

RE: Theatre Major

At its June 11, 2014 meeting, the Academic Planning and Priorities Committee voted to approve the new Theatre Major. The proposal was approved at the Undergraduate Education Committee on May 23, 2014, and approved at the Academic Planning and Priorities Committee on June 11, 2014 with no changes. The proposal was also reviewed at the Senate Budget Committee on May 22, 2014 and confirmed the cost of implementation is adequately reflected in the analysis (see attached). The Academic Planning and Priorities Committee recommends this be approved by Senate. The program proposal can be viewed on the APPC website: http://www.ufv.ca/senate/standing- committees/appc/appc-agendas-minutes/

MOTION: THAT Senate approve the new Theatre Major as recommended by the Academic Planning and Priorities Committee, effective January 2015.

RATIONALE: With the recent implementation of a Bachelor of Fine Arts at UFV, and the development of a proposed new Bachelor of Media Arts, the Theatre major will significantly enhance UFV’s strengths in the creative and performing arts. This major will also contribute meaningfully to UFV’s mandate as a teaching-centered, regional university by offering a program that provides active learning opportunities for students and allows them to pursue their academic and career interests within the Fraser Valley region.

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Program Outline for Draft Calendar Copy Bachelor of Arts, Major in Theatre

1. Faculty and department of program The program will be offered by the Theatre Department, in the College of Arts. 2. Website (department, or program-specific if applicable) http://www.ufv.ca/arts/ http://www.ufv.ca/theatre.htm 3. Program title/credential Bachelor of Arts, Theatre Major 4. Associated degree program (for major, minor, or extended minor only) Theatre Major 5. Program introduction/calendar description (brief description, usually 1-3 paragraphs) The Theatre Major integrates theatre studies and creative practice to ensure graduates have a strong foundation in theatre. Students will investigate how creative practice informs, and is informed by, an understanding of the history and theory of theatre, and will develop a high standard of competence in the practical, technical and collaborative aspects of theatre. Students will also have opportunities to study the interdisciplinary relationship of theatre to other media (i.e. film, video, digital media) and other forms of artistic and creative practice (i.e. visual arts, playwriting, fashion design). The program prepares students to think critically, approach problems creatively, and work collaboratively to develop innovative solutions. These transferable skills are highly desired by employers, and will benefit students in finding meaningful employment opportunities. 6. Entrance requirements Please refer to the Bachelor of Arts section for information on entrance requirements for the Bachelor of Arts. Please note that applicants with previous training in acting may audition for direct admission to THEA 112 Essentials of Acting. Please refer to the Theatre website for information on audition dates and guidelines. 7. Declaration of Theatre as a major (specify either competitive or non-competitive admission) Students wishing to declare a major in Theatre must complete three required courses for the Theatre major, with a minimum C grade in each course, prior to their formal declaration. Please refer to the Bachelor of Arts section for more information on declaration of majors. 8. Fees and additional costs (a link to the general fees section of the calendar will be included; specify additional costs such as materials, fieldtrips, studio supplies, textbook costs, uniforms, software, etc.) See the Fees and Other Costs section for more information. Books and additional supplies cost approximately $100-200 per course. Additional costs may include theatre tours, workshop fees, art supplies, makeup kits, exercise mats, and active wear suitable for acting classes.

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9. Location (if applicable) The Theatre department has facilities at UFV’s CEP and Yale Road campuses in Chilliwack. Most classes are held at CEP and most activities related to the department’s practicum courses and production season are carried out in the performance theatre on Yale Road. The department also offers courses in Abbotsford. 10. Program outline (courses to be completed) This section specifies the Theatre major discipline requirements only. Please refer to the Bachelor of Arts section for information on additional requirements. Lower-Level Requirements: 18 Theatre credits

Course Title Credits 9 credits: lower-level theatre studies 9 THEA 101 Introduction to Theatre 3 THEA 203 History of Theatre and Drama: Antiquity to 1642 3 THEA 204 History of Theatre and Drama: 1642 to 1914 3 9 credits: lower-level creative practice 9 3 credits: acting 3 ONE OF: THEA 111 Introduction to Acting 3 THEA 112 Essentials of Acting 3 THEA 250 Introduction to Storytelling 3 3 credits: technical theatre 3 ONE OF: THEA 121 Introduction to Technical Theatre I 3 THEA 123 Introduction to Technical Theatre II 3 THEA 220 Stage Management for Live Events 3 3 credits: 200-level creative practice 3 Any 200 level creative practice course (THEA 211, 215, 220*, 250*, 290, 295) 3 *if not taken to fulfill the technical theatre or acting requirement above Minimum total lower-level credits in Theatre 18

Practicum Requirements: 6 credits

Course Title Credits 6 credits of practicum* 6 THEA 199 Technical Theatre Practicum 3 THEA 299 Theatre Production Practicum 3 Minimum total practicum credits in Theatre 6

*Note: students may use only six credits of lower level practicum courses, and eight credits of upper level practicum courses toward meeting the requirements for the Theatre Major. Students may use up to three additional lower-level practicum credits to meet BA electives.

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Upper-Level Required Courses: 28 32 Theatre credits

Course Title Credits 4 credits: upper-level theatre studies 4 ONE OF: THEA 301 History of Theatre and Drama: 1914 to the Present 4 THEA 305 Theatre for Young Audiences 4 THEA 306 History of Musical Theatre 4 THEA 307 World Theatre 4 THEA 360 Special Topics in Theatre Studies 4 4 credits: upper-level creative practice 4 ONE OF: THEA 311 Acting for the Camera 4 THEA 312 Character and Scene Study II 4 THEA 315 Voice and Body II 4 THEA 316 Special Topics in Acting and Performance 4 THEA 352 Playmaking I 4 THEA 370 Design for the Theatre 4 THEA 399* Intermediate Practicum in Theatre 4 THEA 450 Directing I 4 4 credits: theory requirement 4 THEA 401 Contemporary Theories of Theatre and Performance 4 4 credits: capstone requirement 4 ONE OF: THEA 451 Directing II 4 THEA 490 Directed Studies in Theatre 4 THEA 499* Advanced Practicum in Theatre 4 12 16 credits: upper-level Theatre electives 1216 Any 300/400 level theatre courses 1216 Minimum total upper-level credits in Theatre 2832 Total credits for Theatre Major 5256

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APPC MEMORANDUM APPC Chair: Eric Davis Phone: 4630

APPC Assistant: Janice Nagtegaal Phone: 4084

TO: Dr. Mark Evered, Senate Chair

FROM: Dr. Eric Davis, Academic Planning and Priorities Committee Chair

DATE: August 30, 2014

RE: Mathematics Honours (Bachelor of Science)

At its June 11, 2014 meeting, the Academic Planning and Priorities Committee voted to approve the Mathematics Honours (Bachelor of Science) program. The proposal was approved at the Undergraduate Education Committee on May 23, 2014, and approved at the Academic Planning and Priorities Committee on June 11, 2014 with no changes. The proposal was also reviewed at the Senate Budget Committee on May 22, 2014 and confirmed there are no budgetary implications. The Academic Planning and Priorities Committee recommends this be approved by Senate. Please see attached documents for the full proposal. MOTION: THAT Senate approve the Mathematics Honours (Bachelor of Science) program as recommended by the Academic Planning and Priorities Committee, effective January 2015. RATIONALE: This program was recommended during the 2010-2011 Mathematics program review, and has been requested by students. The proposal respects the “UFV Honours Degree Framework” and requires minimal resources. Please see the attached document for additional details.

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33844 King Road Abbotsford, BC V2S 7M8 Tel: (604) 504-7441

MEMORANDUM TO: CWC FROM: Greg Schlitt, Math and Stats Department Head (acting) DATE: Jan 26 2014 SUBJECT: Proposal for BSc. Honours Degree in Mathematics and new course MATH 499 “Honours Module”

The department of Mathematics and Statistics is proposing an Honours degree in Mathematics within the BSc, as recommended by our 2010-11 Program review, and requested by our students. The proposal respects the “UFV Honours Degree Framework” and requires minimal resources. On the advice of the UFV Program Development Coordinator and the UEC Chair, we are submitting this via the “Major Program Change” route (creating a new option from our existing Major).

BSc Honours (Mathematics) Proposed Requirements (calendar language is below)

Requirements (in addition to the requirements for a BSc Math Major) 1. Minimum CGPA of 3.33 required for admittance to the program (meets framework requirement 1) 2. Graduation requirements of a minimum GPA of 3.0 on all upper-level MATH and STAT courses 3. Students are required to have credit for both 225 and 255 (breadth requirement) 4. Students must take a. Math 438 or 439, and b. Math 440 or 444, and c. Math 370 (meets framework requirement 2b) 5. At least a B in the “honours supplement” course MATH 499 for one of the courses in item 4 above. (meets “course, seminar or project” requirement of framework requirement 2)

How to apply Once a student has the entrance requirements, they are eligible to apply for entry into the Mathematics Honours program. In order to submit an application, students will need to provide the following: • A Mathematics Honours program application form (available from the Department Assistant). • A copy of their transcripts (these do not need to be official transcripts).

Students should submit their application materials to the Mathematics and Statistics Department Assistant. The department head will then approve the three year plan.

MATH 499 Honours Module As demand warrants, the department would run a version of MATH 499 “Honours Module” alongside one of the regularly scheduled courses MATH 438, 439, 440, 444 or 370. Honours students would take both. This idea is modeled on the joint undergraduate/graduate courses frequently run at other universities. Students in an honours supplement would 1. Complete extra or deeper, more difficult assignments that delve deeper into the theory 2. And/or complete a project, with guidance from the instructor, and present that project either to the class, or to the mathematical community at UFV.

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Resources Required The only resources required are those to support the offering of MATH499. The course would run a maximum of once every two years, along with whichever regularly occurring course it supplements. The time required of the instructor would be that for • creation and marking of additional assignments and/or projects • supervision of projects

for a maximum of six students and likely fewer. Because the course would occur only every two years, and probably with a different instructor, compensation would best be accommodated within a flexible workload model. Ultimate financial costs to the university should in any case be no higher than that of one section every six years (one third of a section compensation per instance.)

For reference, we include the existing Math Major Requirements. These are in addition to the general requirements of the BSc.

(Existing) Math Major requirements

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Proposed Calendar Language:

Mathematics Honours

This section specifies the Mathematics Honours requirements only. Please refer to the Bachelor of Science section for information on additional requirements, as well as for the requirement of the Mathematics Major.

Entrance Requirements A minimum CGPA of 3.33.

Students should submit their application materials to the Mathematics and Statistics Department Assistant. The department head will then approve the three year plan.

Program Requirements To earn a Mathematics Honours a student must • Meet the requirements for the BSc Mathematics Major • Earn credit for Course Title Credits

MATH 438 or Advanced Linear Algebra 3 MATH 439 Modern Algebra MATH 440 or Fourier Analysis 3 MATH 444 Metric Spaces MATH 370 Probability and Stochastic 3 Processes MATH 225 and Topics in Discrete Mathematics 3 MATH 255 Ordinary Differential Equations 3

• Earn at least a “B” in MATH 499 Honours Supplement (1) offered in conjunction with one of the courses listed above • Have a GPA of at least 3.0 on all upper level MATH and STATS courses attempted.

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Replaces pages 22-24 in the 2014-06-11 APPC Agenda Package Proposed Calendar Language:

Mathematics Honours

Entrance Requirements A minimum CGPA of 3.33.

Students should submit their application materials to the Mathematics and Statistics Department Assistant. The department head will then approve the three year plan.

Program Requirements To earn a Mathematics Honours a student must • Meet the requirements for the BSc Mathematics Major • Earn credit for Course Title Credits

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For reference, we include the existing Math Major Requirements. These are in addition to the general requirements of the BSc.

(Existing) Math Major requirements

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APPC MEMORANDUM APPC Chair: Eric Davis Phone: 4630

APPC Assistant: Janice Nagtegaal Phone: 4084

TO: Dr. Mark Evered, Senate Chair

FROM: Dr. Eric Davis, Academic Planning and Priorities Committee Chair

DATE: August 1, 2014

RE: Modern Languages Program Review

The department of Modern Languages underwent a program review in 2012. Separate reviews were conducted for German, Mandarin, Russian, Punjabi, and Halq’eméylem. Overall the review committee felt the department was doing a good job with the resources available. The review committee noted the struggle of offering such a variety of languages while still balancing that with the needs of the students and community. The Academic Planning and Priorities Committee wanted to note their support of the department’s action plan and acknowledge the struggle of continuing to offer a diverse range of languages. The Academic Planning and Priorities Committee accepted the documentation related to the Modern Languages Program Review as presented and recommends acceptance by Senate. The Modern Languages Program Review documents can be reviewed on the Academic Planning and Priorities Committee website: http://www.ufv.ca/media/assets/senate/academic-planning--priorities- committee/program-reviews/MOLA-Program-Review.pdf

MOTION: THAT Senate accept the Modern Languages Program Review.

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MEMO

TO: Eric Davis, Provost and VP Academic, Chair of APPC FROM: Jacqueline Nolte, Dean, College of Arts DATE: May 2, 2014 RE: MODERN LANGUAGES (MOLA) PROGRAM REVIEW

Attached are the following documents pertaining to the results of the review of the MOLA Department:

A. The Dean’s Summary Report B. The Dean’s Scope Letter May 2012 C. The MOLA Department Program Review – Self Study D. External Review Report 2013 E. The Department ‘Response to External Committee’s Report’ November 19, 2013

Please Note: appendices are available on flash drive

I would like to recommend the following motion to the Academic Planning and Priorities Committee:

Motion:

That APPC accept the attached documentation related to the review of the MOLA Department as presented.

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Dean’s Report on the Modern Languages Program Review March 2014

Operating within the Faculty of Humanities in the College of Arts, MOLA offers four programs in French (two certificates, a minor and an extended minor), two certificates in Russian, two certificates in Spanish, one certificate in each of Halq’eméylem, Japanese, and Mandarin, and additional courses in German and Punjabi.

In May 2012, the Program Review Committee conducted a two-day site visit as part of a Program Review of Modern Languages. Members of the Program Review Committee included: two experts in French, Dr. Catherine Caws, Associate Professor of French Applied Linguistics and Chair of the Department of French at the University of Victoria and Dr. Cécile Sabatier, Associate Professor in the Faculty of Education at SFU; one expert in Spanish, Dr. Derek Carr, Prof. Emeritus, UBC; one expert in Japanese, Dr. Sumiko Nishizawa, Instructor at Kwantlen Polytechnic University.

Separate reviews were conducted for German, Mandarin, Russian, Punjabi and Halq’eméylem. Reviewers included: Dr. Duanduan Li, Associate Professor, Department of Asian Studies, UBC; Dr. Angelika Struch, Coordinator German Language Program, Department of Central, Eastern and Northern European Studies, UBC; Dr. Peter Petro, Professor of Slavic Studies, UBC; Sukhwant Hundal, Sessional Lecturer, Asian Studies Department, UBC; Lorna Williams, Lil’wat, University of Victoria. All of the latter separate reviews, but for German, were conducted in the form of curriculum reviews that did not include site visits.

The following documents are attached to this Dean’s Report: the Deans Summary; the Dean’s scope letter; the Department Self-Study; the Program Review prepared by the Program Review Committee; the Department response to the External Committee’s Report

Program Administration and Alignment

1. The External Review Committee that conducted the site visit identified the array of languages offered by MOLA as a marketable strength. However, they raised questions regarding the sustainability of this many languages within the current fiscal climate. They advised that, if budget was not forthcoming and if some of these languages had to continue to be offered as Independent Studies options, the number of language offerings be reduced. They supported the continued delivery of Halq’eméylem and Punjabi on the basis of alignment with community needs and suggested that German, Mandarin and Russian be considered as areas to cut. This recommendation contrasts with that made by the individual reviewers of German, Mandarin, Russian and German, all of whom supported the continued delivery of these languages, with some suggestions for improvement.

ACTION: Budget constraints compromise the forms of delivery of under-enrolled non-base budget languages, many of which are taught as Independent Studies. The Dean has transferred into the base budget two sections, previously earmarked for Punjabi, to be used in accordance with the department’s strategic priorities. The department’s priorities are the French and Spanish programs. The department will use sections from International to support the delivery of Mandarin.

It is worth noting that all eight first-year language courses are fully or almost fully enrolled, with the exception of Halq’eméylem, which receives funding from the Indigenous Studies budget. The new French Major is cost- neutral due to increased class sizes. The department believes that the array of language options in MOLA will make the proposed language requirement in the new BA framework more appealing to students.

2. Role of Department Head: The Review Committee recommended that the head review all grades prior to their submission so as to identify anomalies. It recommended that the head assume greater control over scheduling, course/instructor evaluations and feedback to instructors.

ACTION: Heads have been requested to implement annual professional workload plans with their faculty members. The Dean will request that the head oversee grading and scheduling. Conversations regarding access to evaluations will constitute part of a broader discussion with the union.

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3. Course and instructor evaluations should be conducted regularly

ACTION: The department will be asked to discuss the content of course evaluations that could be separate from instructor evaluations. Teaching & Learning is looking into the design of course evaluations from an institutional perspective. The reviewer’s suggestion will be forwarded to labour management for discussion.

4. The reviewers recommended the position of department assistant be extended to a full-time position.

ACTION: Current fiscal restraints do not allow for this.

Program Curriculum, Standards and Delivery

Courses in all of the languages were assessed as having clear learning outcomes with appropriate objectives.

Recommendations:

1. Reviewers recommended that the extended minor in French be reviewed when the Major is introduced.

ACTION: This will constitute part of a major review of extended minors in the BA.

2. The department needs to address time conflicts in course scheduling so as to ensure that students’ needs prevail over faculty preferences; timetables should be advertised at least one year ahead.

ACTION: The above pertains to Spanish in particular – this will be addressed with the scheduling office.

3. Admission standards were noted as being slightly lower than at institutions such as UBC, SFU and UVic.

ACTION: The department noted that this is beyond the purview of MOLA.

4. Placement tests need to be refined and advertised more widely. Information about these tests should be passed on to students. Guidelines need to be clarified for students with native or near-native competency, students who have studied a language outside of Canada or who have oral competency but poor written skills.

ACTION: The department head has met with Arts Advice to talk about placement issues, MOLA’s challenge policy and questions about study abroad. Over the course of this year, MOLA will draw up a set of clearer guidelines for placement of students and make them available to students. Information on placement tests will be added to course descriptions and the MOLA web-site, as well as distributed to Arts Advisors.

5. The Committee recommended more focus on the communicative approach in course content at the first and second year, with less attention to grammar. It recommended that MOLA explore offerings that focus more on content to facilitate the application of language skills to the work-place and to students’ personal interests.

ACTION: MOLA welcomes working with programs such as Business and Criminology, although students in these programs have very few electives outside their own discipline. The Spanish instructor intends to explore the introduction of an additional 200-level course and two more 300-level courses, with specific communication focuses, which could be offered in rotation and in partnership with nearby institutions. Spanish will develop intensive summer courses through study abroad in the course of the preparation for a Spanish Minor.

6. Consider “flipping the classroom” by putting lectures on-line and using class-time for interactive learning.

ACTION: This is better directed to intermediate and advanced language classes as beginner students appreciate instructor guidance. A certain amount of grammar is necessary to meet articulation requirements but students will be encouraged to seek opportunities for development of oral skills outside of the classroom, 2

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as in volunteer work. In 2014/15, the department will explore developing peer-tutoring with upper-level students tutoring lower-level students. The Dean has requested use of student hubs in the student centre for MOLA students to form study groups while on campus.

7. To facilitate the flow of courses, the department should reflect on its methods of delivery (i.e. online and blended formats) and these should take place ideally in the summer session.

ACTION: A fully online course is being prepared for a third-year French linguistics course and student feedback on this format will be sought.

8. The committee noted the benefits of the additional seminars in the department, normally not available in programs. The committee recommended that resources could be saved by better managing the balance between seminars and class size.

ACTION: Seminars will be retained for French, Japanese and Spanish and will not be offered for the other languages.

9. The Committee suggested that, by better managing the balance between small seminars and classes, the department could either increase the number of students in the classroom to a maximum of 30 (reducing the number of sections) or increase the number of students in the small seminars to 12 (reducing the overall number of small seminars).

ACTIONS: French class sizes have been increased to allow for the delivery of the French major. Instructors of other language classes admit more students than course outlines specify so as to build up demand at lower levels.

NOTE: The department will investigate the possibility of collaborating with the Teaching and Learning Centre to organize a full day or week-end departmental retreat aimed at assessing programs, course delivery, curricular practices, academic assessment and standards for grading and evaluating

Enrolment, Retention and Student Success

Contrary to the perception of the MOLA department members that MOLA is under threat and is shrinking in size, evidence in the UFV Fact Book shows that FTE in MOLA have increased steadily between 2006-07 and 2011-12. However, enrolment in upper level classes remains low in many languages.

1. Advising should be more pro-active, and previous learning better assessed to ensure appropriate placement.

ACTION: See #4 in section above.

2. The department should hold workshops on articulation with the Common European Framework of Reference (CEFR).

ACTION: This has been done in French and Spanish; this will improve international recognition and mobility. The CEFR is not useful for Asian languages. It was noted that the Japan Foundation is currently working on an equivalent standard for Japanese language.

3. A closer affiliation with TEP is recommended.

ACTION: Conversations have already taken place in relation to the TEP Secondary Program 2-credit course in Special Topics (EDUC 499). The TEP department head felt it would be interesting to offer this course as a “Methods in Language Teaching” course. The TEP Advisor stressed that applicants to TEP receive bonus marks if they have 6 credits of language courses, so they are accepted into TEP more readily. This information needs to be widely advertised to students.

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4. Collaboration with marketing and communications would help to further augment enrolment.

ACTION: MOLA will consult with MARCOM to determine appropriate strategies.

Faculty

The Review Committee noted that the high degree of commitment of faculty and staff to linguistic quality, to cultural integrity of the program, and to student success. Dr. Laghzaoui was singled out for commendation regarding scholarly activity.

Recommendations:

1. Long-term sessional instructors could be better recognized within the institution.

ACTION: Subsequent to this review, long-term sessionals have received greater priority in workload allocation within the Collective Agreement.

2. Ideally, the department should hire one faculty member in French (in applied linguistics and in the area of computer-assisted language learning) and one half time faculty member in Spanish (with an emphasis on language and culture) with a view to increasing the research profile of the department.

ACTIONS: Budget does not allow for hires at the moment but these areas of specialisation will be taken into consideration when we are in a position to recruit.

Resources

Recommendations:

1. The department should commit to modern technologies better adapted to students and eliminate the Educational technology position that services Can 8 software.

ACTION: The department is attempting to find a free, open-source replacement for Can 8.

2. Japanese classes should always have e-rooms.

ACTION: E-rooms are requested every semester, but are not always available; the Dean will bring this to the attention of Campus Planning and speak to those in charge of room bookings.

3. The website and other social media tools should be better used to bring a fresh face to the department.

ACTION: One-time funding can be directed to the department to assist with this.

Alignment with University and Community Needs/Plans

Recommendations:

1. MOLA should explore collaborations with Education regarding the Major in French, and collaborate with Business regarding students studying Spanish, Punjabi and Mandarin.

ACTION: The department will approach the School of Business regarding a certificate for Japanese for business

2. French instructors should develop more partnerships with associations.

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ACTION: The department has developed contacts with the Abbotsford branch of Canadian Parents for French and is pursuing collaboration with the Teacher Education Program (TEP).

Recommendations regarding specific language programs and courses

FRENCH

1. Develop the French Major.

ACTION: A cost-neutral proposal for a French Major has gone forward to DQAB.

2. Do not register immersion students and beginners in the same courses.

ACTION: Guidelines have been developed and are available on the MOLA web-page in the registration flow chart for former French Immersion students (www.ufv.ca/mola).

3. Provide more opportunities for students to challenge.

ACTION: The department will look into the possibility of creating a block challenge for native or near-native speakers, to enable them to challenge both FREN 215 and 216 at the same time.

4. Consider mandatory placement tests and pass on clear information to students.

ACTION: See #4 on p. 2 above. Mandatory placement tests would require a significant outlay of institutional resources and additional faculty workload. The alternative, charging students for testing, would lower enrolments. In most cases, testing is unnecessary; student proficiency is known from their prior level of study. Instead, MOLA has put a clear statement on placement tests in the calendar and on the MOLA website advertising the opportunity for placement tests, and advising students that they should consult the relevant language advisors within the department to be placed appropriately.

5. Focus on French as a pragmatic tool to enable students to communicate and interact socially in order to build their professional careers.

ACTION: The department will place greater emphasis on oral proficiency. In 2014-15, FREN 242 (Intermediate Oral Communication) will be included in the French Minor; the new Advanced French Oral Communications course, which will be a part of the French Major, need not require FREN 219 (Intermediate Composition) as a pre-requisite.

6. Address prerequisites and the gap between FREN 102 and FREN 215.

ACTION: This will be addressed through a curriculum mapping session in 2015. The department has requested and received data from Institutional Research with regards to the success of students moving directly from Grade 12 French into either FREN 102 or 215. Prerequisites for FREN 215 will be listed as “French 12 with a B or higher, or FREN 102”. FREN 102 will be listed as “French 12 with less than a B or FREN 101”. These prerequisites will be re-evaluated after each semester and revised if necessary.

SPANISH

1.The Review Committee was not in favour of the development of the Spanish Minor as presented but it did recommend that UFV develop its own Minor along different, more creative, and perhaps more practical directions.

ACTION: Spanish faculty will redevelop the Spanish Minor proposal to include study abroad as a major component. Credits earned abroad at partner institutions will be transferred to UFV and counted as UFV

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credits. This is a low/no cost alternative. Other innovative solutions to providing Spanish students with a degree level credential will be investigated, including a partnership with UFV’s Latin American Studies program.

2. There should be less emphasis on grammar and more emphasis on functional skills; at the advanced level, courses with more practical purposes should be introduced.

ACTION: This will be explored in 2014/15. Further practical courses could be introduced in rotation with existing upper-level courses. They could be offered through study abroad or Canadian partner institutions.

3. There should be less use of English in the cultural component of Spanish 201 and 202.

ACTION: Done.

4. The department should develop and publicise guidelines for prior learning assessment and provide students with placement tests.

ACTION: Prior learning assessment already occurs through challenge exams and portfolios. Placement tests are offered and students placed accordingly. MOLA has presented a clear statement on these procedures in the calendar and will advise students to consult the relevant language advisors.

JAPANESE

Japanese was introduced in 1997 and demand has grown steadily.

Recommendations:

1. Develop an Advanced Language Proficiency Certificate.

ACTION: This will be submitted by the department in its next contribution to the Education Plan.

2. Advanced level courses should be offered every other year to avoid the need for IS.

ACTIONS: The department disagrees, as students will not wait for two years for a third-year class.

HALQ’EMÉYLEM

The reviewer noted that Halq’eméylem faces important challenges as a language and within UFV and that it is incumbent on UFV to promote Halq’eméylem and to work alongside of language champions of Halq’eméylem. This should include developing a working partnership with the community regarding recruitment as well as the design of and support for courses. The reviewer raised questions about the purpose of these courses. If they are required for the sake of employment, they require greater fluency. If for purposes such as cultural fluency, a different course design is recommended.

Recommendations:

1. Design courses from a Halq’eméylem world view and from the way Halq’eméylem is spoken in the Halq’eméylem world; the language must be reattached to the relationships that are part of its existence.

ACTION: The instructor is reworking calendar descriptions to describe how this is attended to in courses.

2. Support the continued language development of the instructor with mentors, use of technology, community mobilization, and curriculum development and assessment that respects Halq’eméylem ways of knowing.

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ACTION: The Dean’s office will support the establishment of a network comprising UFV and teachers of Halq’eméylem. Such forum will also include elders and scholars instrumental in establishing this programme.

3. Overreliance on Can8 should be replaced by transfer of digital content to a flexible open source system.

ACTION: This is being explored.

4. Form stronger links with SFU Office of Indigenous Education and First Nations Studies and University of Victoria, where First Nations research has gained national and international recognition.

ACTION: Our Halq’eméylem instructor will continue to build links with UVic’s office of Indigenous Studies, First Nations researchers and linguists.

GERMAN

Recommendations:

1. German courses exemplify UFV’s mission to “educate citizens for a global community” and meet and sometimes exceed the standards of curriculum design and delivery with post-secondary education in BC. There are easily rectified discrepancies between the course descriptions on the UFV website and the syllabi.

ACTION: These minor discrepancies have been corrected.

2. To make instructional materials more consistent with MOLA’s emphasis on oral communication, additional materials should be reviewed for possible inclusion.

ACTION: This will be done in 2014-15.

3. Supplement basic learning materials with cultural artifacts from literature, film, fine and performing arts.

ACTION: This will be done in 2014-15.

4. Germany’s generosity with respect to awarding scholarships should be exploited on behalf of UFV students.

ACTION: Scholarships will be better advertised on the department web-site and through the International Education’s Study Abroad blog.

5. It will be beneficial to develop a Proficiency Certificate in German similar to those offered in other languages. This would require course offerings to be expanded, with possible business courses.

ACTION: There are no resources to develop this unless the department proposes a cost neutral program.

6. A 12-month permanent appointment for the instructor would provide stability and continuity, and enable the instructor to generate new initiatives.

ACTION: Current student demand does not warrant offering the seven courses required for such an appointment to be considered.

MANDARIN

Recommendations:

1. Mandarin 210, linked to the Study Tour to China, should contain tasks and measures that encourage students to get more immersed in the Chinese language. 7

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ACTION: As part of 2013 Study Tour, students submitted their daily journals in Mandarin to record their experience in China. This will be formally included as a learning objective in the Mandarin 210 course outline.

2. The content of the Intermediate Proficiency Certificate is more of a basic level.

ACTION: UFV students have been successful in the provincial Mandarin speaking contests and have won impressive academic scholarships. There is confusion in the interpretation of the word “intermediate”, which in the context of the certificate program at UFV refers to the end of second year; this will require further consultation with experts in the various language fields.

3. The learning outcomes for the Intermediate Proficiency Certificate should be revised to specify the number of characters that students should be able to read and write.

ACTION: The number of characters varies according to the way they are counted. It could be misleading to list a specific number of characters that will be learned. Further advice will be solicited.

4. Provide stability for a dedicated sessional faculty.

ACTION: There are no resources to create a permanent appointment unless demand grows considerably.

PUNJABI

Recommendations:

1. Low student enrollment is a problem at the 200 level (53.9%). This needs to be addressed.

ACTION: Improve recruitment by advertising on Punjabi radio stations, through Sikh Temples and the Punjabi Language Education Association, as well as to non-Punjabi students who wish to work in the service sector. MOLA could work with the Centre for Indo-Canadian studies and organize a Punjabi film festival.

ACTION: MOLA will continue to collaborate with the Indo-Canadian Centre through the creation of the Indo- Canadian Certificate program.

2. A better balance between oral and written competencies is recommended.

ACTION: This will be addressed 2014-15.

3. To mitigate the problem of students of different levels registering in Punjabi 101 classes, encourage students with previous knowledge to challenge the course and do not permit students who have taken Grade 11 Punjabi in high school to take Punjabi 101.

ACTION: the first has been implemented; regarding the second suggestion, the department agrees but there is only one section of Punjabi per term. If a placement test could be given before the beginning of term the department could determine if there is sufficient demand for a “self-funded” Punjabi 102 to be offered at the same time as the 101 section. The department will look into doing this placement test i Advanced Language Proficiency Certificate in the high schools.

4. A course for advanced learners should be offered

ACTION: This can only be done if we have sufficient demand and if it is offered as a cost neutral section.

5. Introduce a Proficiency certificate at the intermediate level in Punjabi.

ACTION: This will not be feasible unless the program is designed as cost neutral. 8

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RUSSIAN

Recommendations:

1. Establish an exchange program with St. Petersburg to help internationalization the Russian program.

ACTION: An agreement has been signed with the Polytechnique University in St. Petersburg, including the pursuit of Russian language studies. Students will be able to attend this university as early as July 2014.

2. Offer more Russian literature courses.

ACTION: The English department, with which the Russian literature courses are cross-listed, would have to agree to share the costs; offering these is contingent on demand.

3. The pool of first-year students is insufficiently large to create a base for higher levels. The hiring of a sessional lecturer would support the base and offer more flexibility to students.

ACTION: Demand does not warrant a permanent hire. If numbers warrant, one section of Russian in each of fall and winter semesters will be scheduled.

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