AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Thursday, October 2, 2014 Meeting: 5:30 PM Room A225/229 (Boardroom), UFV Abbotsford Campus, 33844 King Road, Abbotsford, BC Page . 1. WELCOME from the CHAIR (5:30) . 2. PRESENTATIONS (5:35 - 6:05) . 2.1. Updates from Community Leaders George Murray, City Manager, Abbotsford . 2.2. UFV's Teacher Education Program - Sheryl MacMath, Department Head . 3. CALL TO ORDER (6:05 - 6:10) . 3.1. Agenda, 2014 10 02 THAT the Agenda for the 2014 10 02 meeting of the UFV Board public session be adopted, as presented. 3.2. Declaration of potential conflict of interest. 4. ADOPTION OF CONSENT ITEMS (6:10 - 6:15) . 3 - 6 4.1. Minutes, Board Public Session, 2014 09 04 . 7 - 12 4.2. New Policy: Research Centres and Institutes Policy . 13 - 16 4.3. Revisions to: Board Policy Direction on Risk Management, BPD-220 . 17 - 20 4.4. Revisions to: Board Policy on Naming of Buildings, Spaces and Facilities, BRP-215.02 . 5. REPORTS (6:15 - 6:45) . 21 - 30 5.1. President's Report - Mark Evered (6:15 - 6:30) . 5.2. UFV Alumni Association - Nik Venema (6:30 - 6:35) . 31 5.3. UFV Faculty & Staff Association - Jonathan Hughes (6:35 - 6:40) . 5.4. UFV Student Union Society - Ryan Petersen (6:40 - 6:45) . 6. BOARD MEMBER ATTENDANCE AT COMMUNITY EVENTS (6:45 - 6:55) Page 1 of 103 UFV Board meeting Agenda, Public Session October 2, 2014 Page . 7. INFORMATION ITEMS . 7.1 Governance Information Items - B. Delaney (6:55 - 7:00) . 33 7.1.1 Process for Name Changes to Faculties and Departments . 35 7.1.2 New Administrative Policy: Emeritus Designation . 7.2 Senate Information Items - E. Davis (7:00 - 7:05) . 37 - 70 7.2.1 Approved Senate Minutes, 2014 06 06 . 71 - 77 7.2.2 Graduands, 2014 09 12 . 79 - 81 7.2.3 Discontinuance of Police Option, Bachelor of General Studies (Included in approved 2014 Update to Ed Plan) . 83 - 86 7.2.4 Theatre Major program (Included in approved 2014 Update to Ed Plan) . 87 - 92 7.2.5 Math Honours program, BSc (Included in approved 2012 Update to Ed Plan) . 93 - 103 7.2.6 Modern Languages program review The full program review may be viewed at http://www.ufv.ca/senate/standing-committees/appc/appc- agendas-minutes/ . 8. ADJOURNMENT and NEXT MEETING (7:10) . 8.1. Next Meeting: Thursday, December 4, 2014 Location: Rivers Dining Room - TTC, Canada Education Park Campus, Chilliwack Page 2 of 103 AGENDA ITEM # 4.1. Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, September 4, 2014 Room A225/229 (Boardroom), UFV Abbotsford Campus, 33844 King Road, Abbotsford, BC PRESENT: Board Members: Dr. Chris Bertram Ms. Sukhi Brar Mr. Barry Delaney (Chair) Dr. Mark Evered Ms. Whitney Fordham Ms. Elyssa L. Lockhart Mr. John Pankratz Mr. Sean Parkinson Mr. Greg Stickland Regrets: Mr. Randy Bartsch Mr. George Hemeon Ms. Stacey Irwin Dr. Brian Minter Ms. Gwen O’Mahony Ms. Terry-Lynn Stone Management: Dr. Sue Brigden, Dean, Faculty of Access & Continuing Education Ms. Leslie Courchesne, Executive Director, University Relations Dr. Eric Davis, Provost & Vice-President, Academic Dr. Vlada Dvoracek, AVP, Institutional Research and Integrated Planning Mr. John English, Dean, Faculty of Applied and Technical Studies Dr. Peter Geller, Vice-Provost and Associate Vice-President Academic Dr. Tracy Ryder Glass, Dean, Faculty of Professional Studies Ms. Jody Gordon, Vice-President, Students Ms. Jackie Hogan, Chief Financial Officer & Vice-President Administration Dr. Lucy Lee, Dean, Faculty of Science Dr. Joanne MacLean, Dean, Faculty of Health Sciences Mr. Craig Toews, Executive Director, Facilities and Campus Planning Secretariat: Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Mr. Al Wiseman, University Secretary & Registrar Guests: Mayor Bruce Banman, City of Abbotsford Ms. Hilary Beard, Director, University Advancement and Alumni Engagement Ms. Siri Bertelsen, GM, Planning and Development Services, City of Abbotsford Dr. Malwinder Dhami, Member, UFV CICS Advisory Board Mr. Justin P. Goodrich, Chair, UFV Alumni Association Minutes, Board Public Session, 2014 09 04 Page 3 of 103 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2014 09 04 Page 2 of 4 Guests cont: Ms. Vickie Grieve, President, UFV Faculty & Staff Association Ms. Susan McAlevy, Executive Director, Abbotsford Community Foundation Mr. Ryan Petersen, President, UFV Student Union Society Mr. Nik Venema, Vice-Chair, UFV Alumni Association 1. WELCOME from the CHAIR Mr. Delaney welcomed everyone and called the meeting to order at 5:35 p.m. Guests were introduced and roundtable introductions took place. 2. PRESENTATIONS 2.1. Updates from Community Leaders – Mayor Bruce Banman and Siri Bertelsen Mayor Banman highlighted recent events hosted by the City and reported on initiatives currently underway, including development of the Economic Development Action Plan for Abbotsford, a review of the Zoning Bylaw, and the updating of the Official Community Plan. He also spoke of the Civic Precinct and Provincial Courts project and the U-District plan, commenting that the City looks forward to working closely with UFV on the U-District to ensure integrated efforts. 2.2. Aboriginal Initiatives Report Dr. Geller provided an update on Indigenization activities at UFV. He reported on the Indian Residential School Day of Learning held at UFV last September and on current partnerships with Stó:lō Nation and Nicola Valley Institute of Technology (NVIT). Dr. Geller reported that the Strategic Enrolment Management Plan (SEM) includes a goal of increasing Aboriginal student enrolments and graduates and that Senate has created an Indigenization Committee. It was also noted that Halq’eméylem is being incorporated into campus signage. Ms. Hardman spoke of the many successes of UFV’s Aboriginal students and graduates. 3. CALL TO ORDER 3.1. Adoption of Agenda, 2014 09 04 RESOLVED 041/14 THAT the Agenda for the 2014 09 04 meeting of the UFV Board Public Session be adopted, as presented. Moved by J. Pankratz, seconded by C. Bertram. CARRIED 1.1. Declaration of Potential Conflict of Interest No conflicts were declared by Board members. 4. ADOPTION OF CONSENT ITEMS 4.1. Board Public Session Minutes, 2014 06 20 RESOLVED 042/14 The following consent item was approved as presented: Board Public Session Minutes, 2014 06 20 Moved by J. Pankratz, seconded by S. Brar. CARRIED At this time, Mayor Banman, Siri Bertelsen, and UFV Deans retired from the meeting. 5. REPORTS 5.1. President’s Report In addition to his written report included in packages, Dr. Evered commented on the following items: Summer months: o Busy at UFV with courses, research and scholarly work, international training programs, capital projects, funding announcements and visits from various partners, colleagues, and Minutes, Board Public Session, 2014 09 04 Page 4 of 103 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2014 09 04 Page 3 of 4 government officials, including Honourable Michelle Rempel, Minister Shirley Bond, and Minister Norm Letnick. o Student orientation activities and a Welcome Back BBQ were held. Chandigarh Campus: o record-breaking enrolment in two sections: 60 students, 2 sections of 30 o over-all record-high of 105 full-time students o 100% visa-rate for 9th year in a row for students transferring to UFV’s Abbotsford campus o UFV Chandigarh’s product “Bragger Jute Bag” was awarded the most outstanding product during a global event by Junior Achievement Canada. o The Premier and Honorable Ed Fast will visit Chandigarh during the Premier’s Trade Mission to India. Dr. Evered will be there to host them. Welcoming New Administrators o Dr. Evered invited Dr. Davis to say a few words about each of the three outstanding new administrators, Tracy Ryder Glass, Dean of Professional Studies; Ken Brealy, Associate Dean of Faculty; and Alisa Webb, Associate Dean of Students. Capital Projects: o Construction of the Student Union Centre is well underway o The grand opening of the Five-Corners Campus in Chilliwack was held on August 29th Recent Funding Announcements: o $2.1M from the Federal government’s Western Economic Diversification fund o $872,000 from BC government for seats in trades o Post-secondary institutions became eligible in March for BC Carbon Neutral Capital Program International Training Partnerships o 3-week intensive training program in woodframe construction to 16 Chinese educators o 35 faculty and senior administrators from Harbin, attended UFV to complete a training program in governance, strategic planning, innovative teaching strategies, ILOs, SEM planning, etc. Faculty and Student Achievements o A reception was held to formally present the Research Excellence Award to Michael Gaetz, who was unable to attend Convocation o Graphic & Digital Design student, and Governor General Award recipient, Brennan Gleason, has been recognized internationally for his “Resum-Ale” project. Donor Recognition o Dr. Evered recognized Dr. Malwinder Dhami for another generous donation to establish a fund to support UFV’s Nursing program. Conduct Guidelines o In response to Premier Clark’s recent announcement on public sector accountability, UFV is working with the BC Association of Institutes and Universities (BCAIU) to ensure compliance. 40th Anniversary Celebrations o Ms. Courchesne reminded members of the upcoming 40th anniversary celebrations scheduled on each campus and encouraged everyone to participate. 5.2. University Advancement and Alumni Engagement Ms. Beard reported on activities within University Advancement. In addition to the written report she commented on current funding and naming applications underway. Members were invited to the Giving Thanks event recognizing UFV donors, and Ms. Beard commended Christopher Duffin for securing the Chilliwack Corn Maze event with proceeds to the Alumni Changing Lives Bursary.