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June/ July 2013 News Digest

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June/ July 2013 News Digest News Digest™ June/July 2013 The Premier Organization for Municipal Clerks Since 1947 Meet the New IIMC President, Marc Lemoine, MMC …page 3 IIMC STAFF DIRECTORY BOARD OF DIRECTORS News Digest™ ADMINISTRATION PRESIDENT • Executive Director Marc Lemoine, MMC, Winnipeg, Manitoba, Canada Professionalism [email protected] In Local Government Chris Shalby [email protected] PRESIDENT ELECT Through Education Brenda K. Young, MMC, Nashville, Indiana Volume LXIV No. 5 ISSN: 0145-2290 • Office Manager [email protected] Denice Cox VICE PRESIDENT June/July 2013 [email protected] Monica Martinez Simmons, MMC, Seattle, Washington Published 11 times each year the News Digest • Finance Specialist [email protected]> is a publication of The International Institute of Municipal Clerks Janet Pantaleon IMMEDIATE PAST PRESIDENT 8331 Utica Avenue, Suite 200 [email protected] Brenda M. Cirtin, MMC, Springfield, Missouri Rancho Cucamonga, CA 91730 [email protected] • Administrative Assistant Chris Shalby, Publisher Maria E. Miranda [email protected] DIRECTORS - 2014 EXPIRATION [email protected] Vincent Buttiglieri, MMC -- II, Township of Ocean, New Jersey Emily Maggard, Editor EDUCATION [email protected] [email protected] Mary J. Kayser, MMC - IV, Garland, Texas • Associate Director of Education Telephone: 909/944-4162 • (800/251-1639) [email protected] FAX: (909/944-8545) Jennifer Ward Roxanne Schneider, MMC - VI, Dysart, Iowa E-mail: [email protected] [email protected] [email protected] • Communications Coordinator Kittie Kopitke, MMC - VII, Streamwood, Illinois Founded in 1947, IIMC has more than 60 years of experience [email protected] improving the professionalism of Municipal Clerks. IIMC Emily Maggard Donna Geho, CMC -- VIII, Glenrock, Wyoming has more than 9,500 members representing towns, small [email protected] municipalities and large urban jurisdictions of more than [email protected] several million people. • Verification Specialist Gail E. Pomroy, MMC -- X, Conception Bay South, NF, Canada A portion of your annual membership dues goes toward Ashley Carroll [email protected] publishing and distributing the monthly News Digest. [email protected] Samantha Shippen, CMC -- XI, Seaford, East Sussex, UK MEMBERSHIP [email protected] IIMC is affiliated with 49 U.S., & Nine Canadian Associations. • Director of Member Services National affiliations: DIRECTORS - 2015 EXPIRATION Janis Daudt • ATAM (Portugal) • JOSZ (Hungary) Shawn Cullinane, MMC - I, Lindenhurst, New York [email protected] • IAM (Israel) • SLCC (England) [email protected] • UDITE (Europe) • VVG (The Netherlands) • Member Services Representative Kelly J. Lovette, CMC -- III, Goose Creek, South Carolina • IMASA (South Africa) • SOLAR (Scotland) Tammy Schultz [email protected] • NAMCB (Bulgaria) • ADSO (England) [email protected] Patty Dupuis, MMC - IV, Breaux Bridge, Louisiana [email protected] Inside… Accounting & Association Terri Kowal, MMC - V, Auburn Hills, Michigan President’s Message ......................................................................3 • Software Group [email protected] Winnipeg Deputy City Clerk Succeeds to President of IIMC ............4 Pilar Archer Linda Rappe, CMC - VI, Kasson, Minnesota Thank You IIMC Board of Directors .................................................6 [email protected] Thank You New Jersey and Host Committee Chairs ........................8 [email protected] Lana McPherson, MMC - VII, De Soto, Kansas Quill Awards ..................................................................................9 This Government Brought to You By ............................................10 Computerized Business Solutions [email protected] Everyday Ethics for Local Officials Get .........................................12 • Doug Griffith Joann Tilton, MMC - IX, Manteca, California Your Public Meetings Back on Track [email protected] [email protected] ACLU Files Lawsuit Challenging Constitutionality Jaap Paans, MMC - XI, Rotterdam, the Netherlands of NSA Phone Spying Program ..............................................18 [email protected] Atlantic City Conference Spread ..................................................20 Candidates for the 2012 - 2015 IIMC Board of Directors ..............22 IIMC Inducts Seven Fellows Into DIRECTORS – 2016 EXPIRATION Athenian Leadership Society .................................................25 Paul Bergeron, MMC, I, Nashua, New Hampshire 2013 Exhibitors, Thank You ..........................................................26 [email protected], Institute Directors Award ............................................................27 Kimberley Rau, MMC – II, Laurel, Maryland Honorary Membership ................................................................27 [email protected] 2013 Goverance Award ...............................................................27 Lynnette Ogden, MMC – III, Millport, Alabama Public Management and the Challenge of the Last Mile of Service Delivery ........................................28 [email protected] Dolores A. Moore, MMC, VMCA 2013 Clerk of the Year .................29 Lanaii Benne, CMC – V, Franklin, Tennessee VMCA Installs Officers at the Annual Conference [email protected] and Business Meeting ...........................................................29 Nancy Vincent, MMC – VIII, Thornton, Colorado Must the Chair be Neutral ...........................................................30 [email protected] Wind Industry Expands in Midwestern States .............................31 www.iimc.com Alice Attwood, CMC – IX, Tonasket, Washington Thank You Sponsors.....................................................................33 Copyright 2013 by the Recruit-A-New Member ..............................................................35 [email protected] Recruit-A-New-IIMC Member Application ...................................36 International Institute of Municipal Clerks. Karla Graham, CMC – X, North Vancouver, BC, Canada Calendar of Events ......................................................................37 All rights reserved. [email protected] 2 June/July 2013 IIMC News DigestIIMC President’s Message Marc Lemoine, MMC IIMC President, 2013-2014 Editor’s Note: the following is President Lemoine’s acceptance Clerk, this time from a Republican President, Ronald speech at the annual banquet in Atlantic City, NJ, on Thursday, Reagan: May 23, 2013. “The Municipal Clerk is the oldest of public servants and a critical part of efficient and responsive local For those of you that I haven’t yet had a chance to government. The accurate recording, careful safeguard- meet, I’m Marc Lemoine, from Winnipeg, Manitoba, ing, and prompt retrieval of public records are vital func- Canada. tions, without which effective local government could not Winnipeg is a City of 750,000 souls located in the exist. heart of the continent about 60 miles due North of the As local government has grown in responsibility and Minnesota / North Dakota border. importance through the Nation’s history, so has the role And just to allay everyone’s fears about the evil of the Municipal Clerk. The Clerk provides a direct link Canadians coming in to take over IIMC, let me assure between past, present, and future by preserving records you that Canadian Clerks are much the same as our US for posterity and implementing governmental decisions. counterparts. We have 40 staff members in the City Municipal Clerks also seek better and more effective Clerk’s Department in Winnipeg and we report directly ways to perform these critical responsibilities in light of to Council, rather than to our City Manager. Our Council the rapid technological advances of today’s world.” is made up of a Mayor and 15 Councillors. We clerk an So hopefully that makes up for this morning; either average of 400 public council and committee meetings a that or now both sides of the room are mad at me. Wow, year; undertake about 5,000 appeal hearings annually on this being President thing is kind of like being married. property assessment values and other issues; we manage the City’s records management and Freedom of Informa- Thank you for the honour of allowing me to serve tion programs as well as maintain the City Archives; you as President of this great organization. IIMC is and we run the elections to hire our elected officials. in a wonderful spot right now. In 2012, memberships And we provide all of our services in both of our official continued to rise, educational certifications were being languages, English and French. processed at a record pace, two new Institutes were approved to facilitate member education, financial Canadians are similar to Americans, we just talk a reserves continue to grow and the mortgage owing on little bit different, eh, and sometimes have to dress a bit IIMC headquarters was down. warmer. And yes, for everyone who asked, we do have Polar Bears in Manitoba, but most of them do live just a It is important for IIMC to recognize that these are little ways north of my house. the good days and now is the time to capitalize and grow the health and strength of our organization to better And before I go any further, I want to correct a small serve our members’ needs. Some of my recent predeces- faux pas, (that’s French for mistake) that I made this sors in this position spent their entire terms as President morning at the business meeting. I read a quote on the rebuilding and dealing
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