WILBURTON PARISH COUNCIL

Minutes of the Full Council Meeting held on 2nd October 2017 at St Peter’s Hall, at 8.00pm

. Present: Cllr K Hennessy (Chairman), Cllr R Howard, Cllr P Massey, Cllr Reynolds and Cllr G Parrish. Cllr P Stubbs joined during the meeting

Also Present: Cllr Hunt and the Clerk (Mr R Zvauya)

17-021: Apologies, Acceptance of apologies and declarations of interests Apologies were received and accepted from Cllr H Upton, Cllr A Dodson, Cllr G Forsyth.

17-022: To approve of the minutes of previous full Council meetings It was resolved that the minutes of emergency meetings on July 21st and August 4th 2017 be confirmed as correct record signed by the Chair

17-023: Public Participation – to accept questions and comments from members of the public and councillors with a prejudicial interest. None

17-024: Reports from County and District Councillor Cllr Hunt presented the County and District Council reports, see Annex I

17-025: Matters not arising covered elsewhere in the Agenda None

17-026: Business Matters a. Discuss giving written consent for the hall to be used for filming It was resolved to give written consent for the hall to be used for filming by Wilburton community cinema group, proposed by Cllr Howard and all in favour

b. Discuss and decide if the community cinema group can be added as an entertainment subcommittee increasing the annual insurance premium by £9 It was resolved to add the community cinema group as an entertainment subcommittee proposed by Cllr Hennessy, seconded by Cllr Massey and all in favour.

c. Nominate a Trustee for the SWCLT Cllr Hennessy seconded by Cllrs Howard and Cllr Massey nominated Cllr Stubbs. It was resolved to nominate Cllr Stubbs as a Trustee for SWCLT

d. Discuss and allocate funds to be used for the Village Hall project as match funding and initial costs not covered by grants It was resolved that we should wait until when we have got the grants approved and when we know the costs of the project. We should then be able to know the shortfall and if necessary apply for a public works loan.

e. Approval of Beer Festival beneficiary amounts It was resolved to approve the Beer Festival beneficiary amounts as requested by The Wilburton Beer Festival Committee, proposed by Cllr Hennessy, seconded by Cllr Howard and all in favour.

f. To discuss and agree Cricket Club request for additional storage space at the Recreation Ground.

It was resolved that the Council cannot discuss and agree these requests until the Cricket Club has presented at a Council meeting. The Cricket Club has not attended Council meetings to present these requests at the moment despite being invited

g. Discuss recommendations of the cottage timber report requested by Andy Knot and decide whether to go ahead with recommended treatment It was resolved to approve the treatment subject to obtaining 3 quotes

h. Discuss and agree actions on the internal audit letter and report The recommendations of the internal audit were discussed in detail  Cllr Hennessy suggested that we should tell the internal auditor that we actually need specific examples on some of the issues raised , all agreed  Burial matters – It was resolved that we will be doing risk assessments on the cemetery  Ownership of Village hall- It was resolved that we can ask previous council members if they know about the land registry documents. If they don’t know a decision will have taken on whether to register or not  ROSPA- It was resolved that we should arrange for this to be done.  Risk Assessments-Cllr Hennessy proposed to walk around doing periodic assessments and any volunteers to take turns, possibly quarterly, all agreed  Data protection- Cllr Massey will check what the requirements are for Parish Councils before a decision is made  Financial policy- It was resolved to review this at the next meeting.

i. To receive very brief updates or reports from the Chair of the following Committees and working groups:- This was not covered due to time constraints. It was resolved that this section will not be included in future agendas in line with the internal audit recommendations. The purpose of calling a meeting is to make resolutions not to discuss general updates.

17-027- Correspondence not covered in Business Matters None

17-028 - Councillors Questions – To receive any comments or questions from the Councillors None 17-029 - Date of next meeting 8 January 2018

Meeting closed at 22:10pm

Signed: Date:

Annexes

Annex I: Reports from County and District Councillor County:  The Council is committed to opening a library as an information hub not just a place for reading books  Flexible Mini Bus: there is now a flexible door to door minibus operating from 7am to 7pm for in East Cambs so people should use it  Zipper: managed to fight and keep until 31/3/2019 at least, in the meantime the Mayor has commissioned a review of the public transport  The A14 work is going well and once finished the A1123/A1421 can be downgraded to B status, also now extending 40mph at Wicken. The A1123/A1421 has not been affected that much by the A14 road works.  Children’s Centre Facilities not reducing- looking at reducing the number of facilities but not the hours for the Children’s Centre  Princess of Wales Progress-. There will be long opening hours with more services offered and a doctor on duty  Neighbourhood pilots are being introduced at St Ives and  Archives to include Registry Office at Ely and potentially open for 5 days a week rather than the current 3 days a week.  Wilburton Parking Issues- Highways Officer Pam Joyce "on case" to suggest solutions for parking issue in Firs/ Carpond lane.  There are plans for A10 and/or M11 upgrade which will further reduce traffic linking to , Haddenham, Earith. M11 extension to link with A47 which will give a real spine at the centre of  Cllr Hunt is now Vice Chairman Highways and Community Infrastructure Committee.  Park and ride £1 charge will be scrapped next year

District:  May 2019 Election will see a reduction from 39 to 27 Councillors.( Ward to gain ) More Power devolved and District Council will gain more authority  The old pool will close when a new one opens at the leisure centre. There will also be coach parking at the leisure centre  No ECDC Increase in Council Tax 2018/19 AND 2019/2020.  Waste Collection will be done "inhouse" by the Council which will be more efficient  New Car Parks at Ely and Stations (bought and work underway). There will be extra Trains at New Camb North Station.(No increases 2018/19 and 2019/2020.  Mepal Outdoor should hopefully be operational by 1.1.2020. (Bill Chairs working group) a Trust was running this and got vandalised at the end of last year and so handed it back to Council. The Council got 90K in insurance and is now going through a process of how it can do better with it.  Local Plan will be discussed at Full Council on Thursday 5th October for approval. The map will be on the website.

Annex II: Beer Festival beneficiary amounts RIG £2,300

Defibrillator £600

Special Needs Dept Primary £400 School

Community Cinema Start up £300

Brownies (did litter pick) £250

Guides (did litter pick) £250

Humpty’s £200

First Responders £200

St Peter’s Church £200 (marquees)

Liam Fairhurst (Stephen) £200

Cricket £150

HEART £150

Stretham Sporting £150

Toddlers £150

Mepal Football (Wilburton) £150

Hadd Football £150

WSA £150

Baptist Chapel £150

Out of School Club £150

Witchford Tang Soo Do £150

Rainbows £150

Theatre Group £150

Over 60’s £100

Pos+Ability £100