Excel Stories
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www.allitebooks.com www.allitebooks.com Holy Macro! Books PO Box 82 Uniontown OH 44685 www.allitebooks.com MrExcel XL — 40 Greatest Excel Tips of All Time © 2016 by Tickling Keys, Inc. Excel Cocktails © 2016 Szilvia Juhasz All rights reserved. No part of this book may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information or storage retrieval system without permission from the publisher. All terms known in this book known to be trademarks have been appropriately capitalized. Trademarks are the property of their respective owners and are not affiliated with Holy Macro! Books Every effort has been made to make this book as complete and accurate as possible, but no warranty or fit- ness is implied. The information is provided on an “as is” basis. The authors and the publisher shall have nei- ther liability nor responsibility to any person or entity with respect to any loss or damages arising from the information contained in this book. Printed in USA by Hess Print Solutions First Printing: July 2015 Authors: Bill Jelen & Szilvia Juhasz Copy Editor: Kitty Wilson Tech Editor: Bob Umlas Indexer: Nellie Jay Layout Consulting: Anne Marie Concepcion with David Blattner and Dawn Kosmakos Cover Design: Shannon Mattiza, 6Ft4 Productions Illustrations: Scott Adams, Cartoon Bob D'Amico, George Berlin, Chelsea Besse, Chank Diesel, Sarah Lucia Jones, Walter Moore, Libby Norcross, Chad Thomas, Michelle Routt Photography: Sean Carruthers, Karen Eonta, Freddy Fuentes, Mary Ellen Jelen, Kenny Spain, Photography Post Processing: Michael Seeley & Jared Haworth Production Assistance: Mary Ellen Jelen Cocktail recipe development by Eric Ho Cocktail photography by BurkleHagen Studios with creative direction by Sustainable Love Corporation Cocktail graphic illustration by designprovaction Published by: Holy Macro! Books, PO Box 82, Uniontown OH 44685 Distributed by Independent Publishers Group, Chicago, IL ISBN 978-1-61547-004-2 (Print) 978-1-61547-227-7 Library of Congress Control Number: 2015907320^ www.allitebooks.com iii Table of Contents Dedication ............................................................................................................................................................................v Acknowledgments .............................................................................................................................................................v About the Authors ...........................................................................................................................................................vii About the Contributors ..................................................................................................................................................vii Foreword ..............................................................................................................................................................................ix Introduction .........................................................................................................................................................................x Part 1 - Bill’s Top 40 Tips .....................................................................................................1 #1 Double-Click the Fill Handle to Copy a Formula ...............................................................................................1 #2 Filter by Selection .........................................................................................................................................................4 Bonus Tip: Total Visible .............................................................................................................................................6 #3 The Fill Handle Does Know 1, 2, 3… ......................................................................................................................8 I Bonus Tip: Fill 1 to 100,000 in a Flash ............................................................................................................... 12 #4 Fast Worksheet Copy ................................................................................................................................................ 12 Bonus Tip: Worksheet Name in a Cell ............................................................................................................... 13 Bonus Tip: Create a SUM that Spears Through All Worksheets ............................................................... 14 #5 Compare Sheets Side by Side with Synchronous Scrolling........................................................................ 15 #6 Turning Data Sideways with a Formula ............................................................................................................. 18 #7 Default Settings for All Future Workbooks ....................................................................................................... 20 #8 Recover Unsaved Workbooks................................................................................................................................ 23 #9 Perfect One-Click Charts ......................................................................................................................................... 26 #10 Paste New Data on a Chart .................................................................................................................................. 29 Bonus Tip: Comparative Scatter Charts ........................................................................................................... 32 #11 Sort East, Central, and West Using a Custom List ........................................................................................ 33 #12 Sort Left to Right ..................................................................................................................................................... 35 Bonus: Another Way to Move columns ........................................................................................................... 36 Bonus Tip: Use Power Query ................................................................................................................................ 36 #13 Sort Subtotals ........................................................................................................................................................... 37 Bonus Tip: Filling in a Text Field on the Subtotal Rows .............................................................................. 39 Bonus Tip: Formatting the Subtotal Rows ...................................................................................................... 40 Bonus Tip: Copying the Subtotal Rows ............................................................................................................ 40 #14 Easy Year-over-Year Report in a Pivot Table ................................................................................................... 41 #15 True Top Five in a Pivot Table .............................................................................................................................. 43 #16 Eliminate Pivot Table Annoyances .................................................................................................................... 48 Ctrl+T Table Before Adding New Data ............................................................................................................. 49 Bonus Tip: Ctrl+T Helps VLOOKUP and Charts .............................................................................................. 52 Bonus Tip: Readable References with Ctrl+T ................................................................................................ 53 Bonus Tip: Running Totals in Tables .................................................................................................................. 54 #17 Replicate a Pivot Report For Each Rep............................................................................................................. 58 #18 Use a Pivot Table to Compare Lists ................................................................................................................... 60 Bonus Tip: Showing Up/Down Markers ........................................................................................................... 61 #19 Custom Chart Labels in Excel 2013 ................................................................................................................... 63 #20 Build Dashboards with Sparklines and Slicers .............................................................................................. 68 Bonus Tip: Make Your Workbook into an Web App ..................................................................................... 72 #21 GETPIVOTDATA Might Not Be Entirely Evil ..................................................................................................... 74 #22 Eliminate VLOOKUP with the Data Model ...................................................................................................... 78 Bonus Tip: Count Distinct ..................................................................................................................................... 80 #23 Budget Versus Actual via Power Pivot ............................................................................................................. 81 Bonus Tip: Portable Formulas ............................................................................................................................