Six Year Facilities Master Plan Fiscal Years 2018-2023

Published December 2, 2016 SIX YEAR FACILITIES MASTER PLAN FISCAL YEARS 2018 - 2023

TABLE OF CONTENTS

I. INTRODUCTION ...... 1

II. BACKGROUND ...... 1

III. SIX YEAR ENROLLMENT PROJECTIONS ...... 3

IV. CAPACITY AND UTILIZATION ANALYSIS ...... 10

V. ATTENDANCE ZONE ANALYSIS ...... 12

VI. STRATEGIES TO OPTIMIZE FACILITIES’ SUPPORT OF PROGRAM OF STUDIES ...... 13

VII. DEFERRED MAINTENANCE NEEDS ...... 14

VIII. AMENDMENTS TO CAPITAL CONSTRUCTION PROJECTS PREVIOUSLY APPROVED ...... 15

IX. RECOMMENDED NEW PROJECTS FOR FY23 ...... 17

X. FY18 BUDGET ESTIMATES FOR SCHEDULED PROJECTS ...... 17

XI. SUMMARY ...... 17

TABLES

Table 1 – Year-to-Date Certificates of Occupancy ...... 6 Table 2 – Enrollment Projections...... 7 Table 3 – Average Number of Students Per Class ...... 10 Table 4 – School Program Capacities ...... 10 Table 5 – Facilities Master Plan ...... 18

TABLE OF EXHIBITS

Exhibit 1 – Important Agreements between York County School Board and York County Board of Supervisors Affecting the Physical Plant ...... 25 Exhibit 2 – York County Planning Division Summary of Residential Data Affecting School Enrollment ...... 26 Exhibit 3 – Active Residential Developments in School Attendance Zones ...... 32 Exhibit 4 – Planned Residential Developments by Attendance Zone ...... 33 Exhibit 5 - School Building Assessment Reports ...... 34

ATTACHMENT A

School Attendance Zone Maps ...... 59

Map 1 - Bethel Manor Elementary School ...... 1 Map 2 - Coventry Elementary School ...... 2 Map 3 - Dare Elementary School ...... 3 Map 4 - Grafton Bethel Elementary School ...... 4 Map 5 - Magruder Elementary School ...... 5 Map 6 - Mount Vernon Elementary School ...... 6 Map 7 - Seaford Elementary School ...... 7 Map 8 - Tabb Elementary School ...... 8 Map 9 - Waller Mill Elementary School ...... 9 Map 10 - Yorktown Elementary School ...... 10 Map 11 - Bruton High & Queens Lake Middle School ...... 11 Map 12 - Grafton High & Middle School ...... 12 Map 13 - Tabb High & Middle School ...... 13 Map 14 - York High & Middle School ...... 14

ii I. INTRODUCTION

The Six Year Facilities Master Plan (FMP) addresses the requirements of the York County School Division (YCSD) for new or expanded facilities and major maintenance of existing facilities. Such needs are driven by student population, changes in academic programs and the age of existing facilities. The focus of each edition of the FMP is the list of recommended capital construction projects and capital maintenance projects to be included in the next year’s Capital Improvement Program (CIP). Recommendations for new classroom facilities are derived from an analysis of both demographic projections, prepared by York County staff, and current attendance zone boundary lines for specific schools. Recommendations for capital maintenance projects are based on relevant machinery and system histories and observed conditions of each school’s building and campus.

II. BACKGROUND

Starting with Fiscal Year 2008, the FMP implemented a recommendation by MGT of America in their Efficiency Review of YCSD conducted in late 2005. As a result, the FMP compiles all data and analysis and related information on CIP recommendations into one document. Important agreements between the York County School Board and the York County Board of Supervisors also shape the FMP. These agreements are summarized in Exhibit 1.

The pace of residential development in York County drives planning for additional classroom capacity. Most additional capacity for the past two decades has been attained by additions to existing schools. Coventry Elementary School (CES) was the last new property added to the elementary school inventory, opening in 1989. Magruder Elementary School was rebuilt using the CES design and opened in 1990. Grafton Middle School and Grafton High School were the last secondary schools built, opening in September 1996.

The School Board owns property at Kiln Creek which is currently being leased to the Board of Supervisors for use as a park and athletic fields. This property will accommodate a two story middle school, should such a need materialize. With the completion of construction of additional classrooms at existing schools, as scheduled in the FY17 edition of the CIP, nearly all current school sites will be developed to the maximum extent practical. The sites will not easily accommodate any further expansion of the school buildings.

The highest potential for future residential development lies west of Lightfoot Road. Residential development will gain momentum subsequent to a proposal to extend public utilities to that section of York County. In such a case, the School Board should work with the Board of Supervisors to ensure that developers seeking rezoning of land

1 for residential development proffer appropriate resources for use by the School Board for building schools needed for the expanding enrollment. The current YCSD physical plant cannot support extensive residential development west of Lightfoot Road. The Schools section of the Community Facilities Chapter of the York County Comprehensive Plan provides a formal statement of long range enrollment trends through 2035.

“Fill in” residential development east of Lightfoot Road poses increased capacity demands on the existing schools located in the western section of York County: Bruton High School (BHS), Queens Lake Middle School (QLMS), Magruder Elementary School (MES), and Waller Mill Elementary School (WMES). This demand will be met with a combination of permanent new classrooms, revised attendance zone boundary lines, and temporary facilities as needed. The attendance zones for BHS, QLMS and MES were modified in FY09 to provide short-term relief from increased enrollment demands.

Planned residential development activity remains the most intense in the attendance zones for Grafton Bethel Elementary School (GBES), MES, Yorktown Elementary School (YES) and WMES. The addition of classrooms at YES in FY09 provided some mid-term relief to capacity demands on this school and on MES. Should residential development in the YES and MES attendance zones unfold as the developers hope, a new elementary school will be needed because of increased enrollment. The location of a new elementary should be determined through an examination of suitable sites. It is important to note that School Board property next to the Yorktown Middle School campus is insufficient in size for an elementary school.

The request to change an age restriction designation of a development (The Reserve) in the WMES attendance zone to multi-family and the application to amend the York County Zoning Map by reclassifying 113 acres of land (The Marquis South Pod Property) and the approval of the Whittaker’s Mill development in the MES attendance zone will impact enrollment in these schools. Also, the construction of a multi-use development (Commonwealth Green) and the Townhomes at Martin Farms in the GBES attendance zone increases the possibility of overcrowding at this school. However, the ultimate effect of residential occupancy in Commonwealth Green is unknown at the time this edition of the Facility Master Plan was published.

The build out of the Running Man neighborhood generated more students for Mount Vernon Elementary School. This development warranted construction of additional classrooms in FY11. Enrollment patterns for elementary schools in the Tabb area may warrant further consideration with the occupancy of the apartments across from Coventry Elementary School and in Commonwealth Green. The ten classroom addition to MVES in FY10 and the six classroom addition to Tabb Elementary School (TES) in FY13 provided some relief to capacity demands for elementary schools in the Tabb area.

2 Starting in FY07, YCSD staff worked with the Peninsula Boys & Girls Club management and York County citizens to develop a plan by which facilities at Queens Lake Middle School and Yorktown Middle School could be developed for mutual beneficial use. In June 2010, construction of a new wing at YMS was completed to serve York River Academy during the regular school day and the Boys & Girls Club outside of regular school hours.

During each fiscal year, community input to the planning process for facilities is received through a public forum in October and a public hearing in November on the proposed CIP. Both events are an agenda item for the School Board Regular Meeting during those months.

III. SIX YEAR ENROLLMENT PROJECTIONS

A. Qualifiers.

The reader should keep in mind four important qualifications in studying the data contained in Exhibits 2, 3 and 4, and in the comments presented below.

1. The enrollment projections for schools in the Tabb High School attendance zone are subject to the consequences of the renovation project for the Air Force housing complex now known as the Landings at Langley. This area was formerly known as Bethel Manor Housing. The contract for this long-term renovation project called for the first phase of construction to start in the spring of 2008. The first area completed was the Presidential Courts, now known as Jamestown Village. Families returned to this area in October 2009. The children of these families are zoned to attend Tabb Elementary School, Grafton Middle School, and Grafton High School. Construction in the other two sections of the Landings at Langley, Freedom Terrace and Frontier Crossing, were completed in FY15. Students from these two sections are zoned to attend Bethel Manor Elementary School, Tabb Middle School and Tabb High School.

2. Centex Homes Corporation purchased a large tract of land in the Waller Mill Elementary School attendance zone. The area is bounded by Waller Mill Road, By-pass Road and Route 132. This tract has the potential to accommodate approximately 300 residences. Centex has labeled this development as “Powell Plantation.” Given the performance of Centex developments at Creekside Landing, Hawks Landing, and Felgate’s Woods, rapid construction and sales would be a reasonable expectation. The type of residence and the market sector to be targeted by Centex is still unknown. Economic conditions have slowed the start of construction of homes by Centex in this planned development. At the publication of this edition of the FMP, progress on this development has been slow to materialize.

The approval of an application by the Planning Commission in January 2012 to rezone approximately 45.6 acres of land located at 501 Commonwealth Drive for a mixed-use development consisting of 395 apartments, 104 townhomes and 16 live-above units will impact enrollment in the Grafton attendance zone. Another development, The Townhomes at Martin Farms will also impact enrollment in this attendance zone. The construction of similar developments (Nelson’s Grant and Yorktown Arch) in the Yorktown Elementary attendance zone and The Yorktown Crescent in the SES attendance zone will also impact school enrollment.

3. The approval of a change in the age restriction designation for a development known as The Reserve in the WMES attendance zone and the request for approval of a special use permit for the Marquis property in the MES attendance zone create the possibility for increased enrollment. The Reserve and The Marquis properties will include 339 and 600 residential units, respectively. These units will be a mix of apartments, townhomes and single- family homes. The approval of Whitaker’s Mill development in the MES attendance zone will impact enrollment at this school. Whitaker’s Mill will contain up to 220 townhomes and single family homes.

B. York County Planner Data

1. The information presented in Table 1 provides a comprehensive summary of residential development and associated effects on school enrollment. Part of this period witnessed unprecedented low interest rates leading to high home sales volume.

2. Enrollment in Fiscal Year 2007 was lower than predicted and was the first year to year decline since 1983. County planning staff responded to this trend in preparing the enrollment forecasts for FY08 and for FY09. However, enrollment in September 2007 exceeded the County staff’s projections by 160 students, representing a notable increase over enrollment in September 2006. Enrollment in September 2008 exceeded projections by 94 students. Subsequently, enrollment for FY10, FY11, FY12 and FY13 fell below projections by 200 students, 100 students, 19 students and 144 students, respectively.

Enrollment in September 2013 was above the projected enrollment number of 12,230 students by 73 students and enrollment in September 2014 was above the projected number of 12,420 by 152 students. For September 2015, enrollment was 112 students below the projected number of 12,670. Data for September 2016 indicate that enrollment fell below the projected number of 12,620 students by 22 students.

4 3. The information in Exhibits 3 and 4 group active and planned residential developments by current elementary school attendance zones for ease of reference. The current economic downturn is impacting residential development throughout the County. This information is presented because it provides a “worst case” scenario regarding enrollment growth over the next several years.

4. The mid-range enrollment projections shown in Table 2 are based on the County Planner’s long range forecast, but modified by current experience with enrollment in the schools. It is important to note that enrollment projections for BMES are significantly skewed by the low enrollment in this school during the military housing renovation project. Enrollment in this school continues to increase as the renovation project has been completed.

5 Table 1 – Year-to-Date Certificates of Occupancy

6 Table 2 – Enrollment Projections ENROLLMENT VS. CAPACITY PROJECTIONS YCSD ELEMENTARY SCHOOLS FY18-23 Actual FY17 Projected FY18 Projected FY19 Projected FY20 *Enroll

ment projecti ons Under Under Under Under Under School (Over)/ (Over)/ (Over)/ (Over)/ (Over)/ Capacity Capacity Capacity Capacity Capacity Capacity Capacity Capacity significa Enrollment Enrollment Enrollment Enrollment Instructional Instructional Instructional Instructional Instructional ntly BMES* 625 608 (17) 681 608 (73) 741 608 (133) 807 608 (199) skewed CES 559 630 71 563 630 67 568 630 62 572 630 58 by DES 416 428 12 435 428 (7) 441 428 (13) 461 428 (33) enrollm ent GBES 640 608 (32) 644 608 (36) 635 608 (27) 639 608 (31) increase MES** 619 585 (34) 623 585 (38) 624 585 (39) 628 585 (43) s at MVES 555 653 98 600 653 53 600 653 53 600 653 53 BMES SES 436 563 127 422 563 141 406 563 157 393 563 170 during FY13, TES 595 720 125 586 720 134 545 720 175 537 720 183 FY14, WMES** 335 495 160 352 495 143 396 495 99 416 495 79 FY15 YES 687 630 (57) 701 630 (71) 702 630 (72) 717 630 (87) and FY16. TOTALS 5,453 5,920 467 5,605 5,920 315 5,658 5,920 262 5,768 5,920 152

Actual FY17 Projected FY21 Projected FY22 Projected FY23

Under Under Under Under Under School (Over)/ (Over)/ (Over)/ (Over)/ (Over)/ Capacity Capacity Capacity Capacity Capacity Capacity Capacity Capacity Enrollment Enrollment Enrollment Enrollment

Instructional Instructional Instructional Instructional Instructional BMES* 625 608 (17) 879 608 (271) 957 608 (349) 1,042 608 (434)

CES 559 630 71 576 630 54 579 630 51 583 630 47 **Classr DES 416 428 12 482 428 (54) 503 428 (75) 526 428 (98) oom GBES 640 608 (32) 642 608 (34) 646 608 (38) 650 608 (42) trailers MES** 619 585 (34) 632 585 (47) 636 585 (51) 640 585 (55) currentl MVES 555 653 98 611 653 42 621 653 32 632 653 21 y in use not SES 436 563 127 380 563 183 368 563 195 356 563 207 include TES 595 720 125 528 720 192 520 720 200 512 720 208 d in WMES** 335 495 160 437 495 58 459 495 36 482 495 13 instructi YES 687 630 (57) 732 630 (102) 747 630 (117) 763 630 (133) onal TOTALS 5,453 5,920 467 5,898 5,920 22 6,036 5,920 (116) 6,185 5,920 (265) capacity calculati on. Anticipated increased enrollment from new developments not included in projection. WMES instructional capacity effective 1/1/17. Enrollment data does not include Pre-Kindergarten students. 7 Table 2 – Enrollment Projections (continued) ENROLLMENT VS. CAPACITY PROJECTIONS YCSD MIDDLE SCHOOLS FY18-23

Actual FY17 Projected FY18 Projected FY19 Projected FY20

GMS 881 1,215 334 886 1,215 329 891 1,215 324 895 1,215 320 QLMS* 462 681 219 473 681 208 484 681 197 495 681 186 TMS* 853 1,178 325 862 1,178 316 870 1,178 308 879 1,178 299 YMS 791 982 191 801 982 181 810 982 172 820 982 162 TOTALS 2,987 4,056 1,069 3,021 4,056 1,035 3,055 4,056 1,001 3,089 4,056 967

Actual FY17 Projected FY21 Projected FY22 Projected FY23

School Capacity Capacity Capacity Capacity Enrollment Enrollment Enrollment Enrollment (Over)/ Under Under (Over)/ Under (Over)/ Under (Over)/ Under (Over)/ Instructional Capacity Instructional Capacity Instructional Capacity Instructional Capacity Instructional

GMS 881 1,215 334 900 1,215 315 905 1,215 310 910 1,215 305 QLMS* 462 681 219 506 681 175 518 681 163 530 681 151 TMS* 853 1,178 325 888 1,178 290 897 1,178 281 906 1,178 272 YMS 791 982 191 830 982 152 840 982 142 850 982 132 TOTALS 2,987 4,056 1,069 3,124 4,056 932 3,160 4,056 896 3,196 4,056 860 * One trailer currently in use not included in program capacity figures

8 Table 2 – Enrollment Projections (continued) ENROLLMENT VS. CAPACITY PROJECTIONS YCSD HIGH SCHOOLS FY18-23

Actual FY17 Projected FY18 Projected FY19 Projected FY20

Capacity School Enrollment Enrollment Enrollment Enrollment Instructional Instructional Capacity Instructional Capacity Instructional Capacity Instructional (Over)/ Under Capacity (Over)/ Under Capacity (Over)/ Under Capacity (Over)/ Under Capacity

BHS 569 1,039 470 566 1,039 473 564 1,039 475 561 1,039 478 GHS 1192 1,397 205 1,181 1,397 216 1,171 1,397 226 1,160 1,397 237 THS* 1178 1,288 110 1,209 1,288 79 1,242 1,288 46 1,275 1,288 13 YHS 1071 1,214 143 1,073 1,214 141 1,075 1,214 139 1,077 1,214 137 TOTALS 4,010 4,938 928 4,028 4,938 910 4,051 4,938 887 4,073 4,938 865

Actual FY17 Projected FY21 Projected FY22 Projected FY23

School Enrollment Enrollment Enrollment Enrollment Instructional Capacity Instructional Capacity Instructional Capacity Instructional Capacity Instructional (Over)/ Under Capacity (Over)/ Under Capacity (Over)/ Under Capacity (Over)/ Under Capacity BHS 569 1,039 470 558 1,039 481 556 1,039 483 553 1,039 486 GHS 1192 1,397 205 1,150 1,397 247 1,139 1,397 258 1,129 1,397 268 THS* 1178 1,288 110 1,309 1,288 (21) 1,314 1,288 (26) 1,349 1,288 (61) YHS 1071 1,214 143 1,079 1,214 135 1,043 1,214 171 1,045 1,214 169 TOTALS 4,010 4,938 928 4,096 4,938 842 4,053 4,938 885 4,077 4,938 861 * One trailer currently in use not included in program capacity figures.

9 IV. CAPACITY AND UTILIZATION ANALYSIS

Program capacity of each school is based on a model developed by Professor Glenn Earthman of Virginia Tech which he used in conducting the initial YCSD capacity survey in 1992. Subsequent periodic updates of each building’s program capacity have been conducted by YCSD staff using Professor Earthman’s methodology. The capacity discussion in this FMP is based on the average number of students per class that were used in the 2004 edition of program capacities and in subsequent updates.

Table 3 -Average Number of Students per Class

Students Kindergarten 1st & 2nd 3rd to 5th 6th to 8th* 9th to 12th* per Class Earthman 18 22 22 23 25 New 20 22 25 25 25

The capacity of a building to accommodate a certain number of students is not a static number. There is not a determined capacity for a building that could stand for the life of the structure. The capacity of a building is best determined by how it is used. Capacity can never be independent of utilization. The size of the cafeteria, gymnasium and media center must also be considered. Any change in mandated programs or educational practices impact the stated capacity of a building. At the elementary level, the division uses the term instructional capacity to reflect the number of students who can effectively receive instruction in a building under the current educational program, given appropriate instructional spaces. Multiple programs beyond dedicated K-5 classrooms impact an elementary school’s capacity. These programs include: art, computer labs, dance, drama, Limited English Proficiency (LEP), math resource, Pre- Kindergarten, reading, science resource and special education (pull-out or self- contained). The instructional capacities for secondary schools are the same as the building capacities because of the manner in which middle and high school students are scheduled.

The following tables present a historical perspective of building capacities as well as instructional capacities for elementary schools.

10 Table 4 – School Program Capacities

HIGH SCHOOLS School Earthman 1992 FY04 Building FY17 Building FY17 Instructional Enrollment Building Capacities Capacities Capacities 9/30/2016 Capacities BHS 878 878 1,039 1,039 569 GHS Open 1996 1,300 1,397 1,397 1,192 THS 972 1,200 1,288 1,288 1,178 YHS 1,154 1,154 1,214 1,214 1,071 YRA N/A N/A 105 105 78 Total 3,004 4,532 5,043 5,043 4,088

MIDDLE SCHOOLS School Earthman 1992 FY04 Building FY17 Building FY17 Instructional Enrollment Building Capacities Capacities Capacities 9/30/2016 Capacities GMS Open 1996 1,000 1,215 1,215 881 QLMS 455 Renovation 681 681 462 TMS 657 1,000 1,178 1,178 853 YMS 558 558 982 982 791 Total 1,670 2,558 4,056 4,056 2,987 *Where appropriate, the Virginia Department of Education ceiling of 20 students was used for middle school and high school calculations.

ELEMENTARY SCHOOLS School Earthman FY04 Building FY17 Building FY17 Enrollment Enrollment 1992 Building Capacities Capacities Instructional 9/30/2016 9/30/2016 Capacities Capacities Pre-K Included

BMES 344 616 698 608 625 653 CES 435 708 708 630 559 574 DES 412 409 552 428 416 450 GBES* 437 685 703 608 640 N/A MES 430 650 740 585 619 644 MVES 489 480 782 653 555 570 SES* 432 476 656 563 436 N/A TES 550 661 777 720 595 616 WMES* 2 264 297 508 495 335 N/A YES 474 510 734 630 687 712 Total 4,267 5,481 6,841 5,876 5,467 5,630 *The asterisks indicate schools without a Pre-Kindergarten program. 2. WMES FY17 capacities are effective as of January 1, 2017.

The following programs are worthy of note in the context of space utilization because the needs of these programs for space surpass other components of the program of studies.

Special Education Classrooms dedicated to special education and pre-school programs currently occupy classrooms at the elementary level, middle school level and high school level. Computer Labs The use of technology for instruction and for on-line SOL testing has increased the need for computer labs. Use of Classrooms As enrollment increases and division needs dictate, for Non- classrooms in some of our schools are used for other Instructional instructional purposes such as resource, enrichment Purposes (gifted instruction), and remediation. Leased Space At Yorktown Middle School, seven classrooms are leased for use by the Center for Autism.

V. ATTENDANCE ZONE ANALYSIS

The information in Exhibits 3 and 4 point to the elementary school attendance zones where developers are particularly active. However, not all new development will generate enrollment increases at the same rate. Some developments, (e.g., Reserve Apartments, and Villas at Yorktown) are intended for active seniors and will generate no increase in enrollment in corresponding schools. Other projects (e.g., Riverwalk Townes and Nelson’s Grant) are intended for an upscale market which typically brings in fewer school age children (0.12 per unit) than lower priced homes (0.53 per unit).

The following attendance zones have the greatest potential for increased enrollment during the span of the FY18 FMP and beyond.

• Grafton Bethel Elementary School • Magruder Elementary School • Seaford Elementary School • Waller Mill Elementary School • Yorktown Elementary School

Choices for dealing with the corresponding capacity concerns or enrollment increases in certain elementary schools are provided in the following Section VI. Current attendance zones are presented in Attachment A.

VI. STRATEGIES TO OPTIMIZE FACILITIES’ SUPPORT OF PROGRAM OF STUDIES

Several criteria shape the School Board’s decisions for dealing with anticipated school enrollment increases in different sections of YCSD. A number of schools are situated on campuses that can accommodate only modest expansion of the building’s footprint. The School Board and Board of Supervisors have agreed that in order to meet the demands of increased enrollment, the first approach will be to review the feasibility of expanding existing schools, secondly to adjust attendance zone boundary lines to balance enrollment, and lastly, to construct new schools. Another less popular solution is the addition of portable classrooms, given available space. The School Board has set maximum enrollment parameters as follows: elementary schools – 700 students; middle schools – 700 to 1000 students; and high schools – 1200 to 1800 students per building.

The following discussion of choices for dealing with increasing enrollment in different areas of YCSD is provided in an “if, then” format. These choices represent staff presentation of a comprehensive discussion of possibilities within the framework set by governing agreements and School Board policy. The specific recommendations for the FY18 CIP are presented in Section VIII.

A. Choices

1. If enrollment projections for GBES exceed the instructional capacity during FY17 and beyond, then review enrollment projections for elementary schools in the lower county and balance enrollment accordingly. The development of Commonwealth Green and the Townhomes at Martin Farm create the possibility of increased enrollment.

2. If enrollment projections for MES exceed the instructional capacity during FY17 and beyond, then consider the construction of a new elementary school. The development of the Marquis property, the development of the Whittaker’s Mill property and an increase in the number of homes in Country Club Estates will significantly impact enrollment at MES. Additionally, 400 additional military personnel may be assigned to Naval Weapons Station housing, further impacting enrollment.

3. If enrollment projections for YES exceed the instructional capacity during FY17 and beyond, then consider the construction of a new elementary school. The development of Yorktown Arch and Nelson’s Grant as well as other planned residential developments in this attendance zone create the possibility of increased enrollment.

13 In September 2016, the following numbers of students residing in Navy housing attend the schools indicated below:

Yorktown Elementary School 88 Magruder Elementary School 78 Yorktown Middle School 23 Queens Lake Middle 37 York High School 18 Bruton High School 27 12 14 SUBTOTAL 9 2 TOTAL 271

B. Attendance Zone Adjustments

Specific recommendations for modifying school attendance zone boundaries will be prepared by a consultant and reviewed and discussed by a committee comprised of staff and community members in FY17. Subsequently, the recommendations will be presented to the School Board for approval.

Convening the Attendance Balancing Committee in FY17 rather than later, appears to be a sound choice. Currently, elementary school children living in this compact area (Four Seasons Apartments, The Gables, Bethel Mobile Home Park and Belmont Apartments) attend one of three schools: Coventry Elementary School, Mount Vernon Elementary School, or Tabb Elementary School. This committee should be asked to examine methods to eliminate the checkerboard pattern of elementary school attendance zones along Rt. 134, east of Big Bethel Road, as well as the impacts of residential development on existing elementary schools.

Changes to elementary attendance zones in the Bruton area beyond the rezoning of the Naval Weapons Station cannot be easily accomplished by virtue of the geography of this area. The suggested adjustments to the elementary attendance zones will not change the pattern of contiguous attendance zones for the secondary schools.

VII. DEFERRED MAINTENANCE NEEDS

The effort to maintain the current physical plant in good condition relies on funds from the general operating budget of each fiscal year, the CIP budget for maintenance projects that exceed $30,000 and miscellaneous funds appropriated by the General Assembly for capital purposes. The capital maintenance projects scheduled in the CIP represent staff’s forecast of efforts needed to maintain buildings and associated systems in good condition. This schedule of major maintenance projects represents the known primary maintenance needs in the York County School Division. An assessment of each school building physical condition is provided in Exhibit 5.

14 VIII. AMENDMENTS TO CAPITAL CONSTRUCTION PROJECTS PREVIOUSLY APPROVED

The proposed schedule and scope of capital construction projects should meet the needs for additional classroom space through FY23. Amendments have been made to the FY18 Facility Master Plan to better reflect facility needs. Following are the material amendments by school type:

A. ELEMENTARY SCHOOLS • movement of Coventry Elementary window replacement from FY19 to FY18 • movement of Coventry Elementary roof replacement from FY20 to FY18 • movement of Coventry Elementary HVAC replacement from FY21 to FY18 and increase from $600, 000 to $700,000 due to change in system type • movement of Dare Elementary breezeway enclosure from FY19 to FY18 to increase security • movement of Dare Elementary parking lot expansion from FY19 to FY20 and increase from $315,000 to $520,000 due to change in scope and size • movement of Dare Elementary gym floor replacement from FY20 to FY18 and increase from $60,000 to $70,000 based on current pricing levels • movement of Magruder Elementary parking lot expansion from FY21 to FY20 • movement of Mount Vernon Elementary breezeway enclosure from FY19 to FY18 • movement of Mount Vernon Elementary bus loop and parking lot repaving from FY21 to FY18 • movement of Mount Vernon Elementary HVAC replacement (Phase 1) from FY19 to FY20 • increase of Seaford Elementary parking lot expansion from $300,000 to $310,000 for budget alignment • movement of Seaford Elementary window replacement from FY22 to FY21 due to poor condition • movement of Seaford Elementary expansion from FY23 to FY21 • movement of Tabb Elementary window and door replacement from FY19 to FY18 due to poor condition • movement of Tabb Elementary metal roof replacement from FY22 to FY18 due to age of the roof

B. MIDDLE SCHOOLS • movement of Queens Lake Middle six classroom addition from FY21 to FY22 and reduction from $2,650,000 to $2,600,000 for budget alignment

15 C. GRAFTON COMPLEX • reduction of Grafton Middle HVAC replacement in FY21 from $3,250,000 to $2,980,000 due to change in approach for system replacement • movement of Grafton High HVAC replacement from FY20 to FY18 • redistribution of funding for Grafton Complex roof replacement and coating in FY18 to other projects • movement of Grafton Offices reorientation from FY20 to FY18 to enhance school security • movement of Grafton Complex cooling tower replacement from FY19 to FY18 due to poor condition

D. HIGH SCHOOLS • movement of Bruton High locker room renovations from FY22 to FY23 • reduction of York High roof replacement/coating (phase I) in FY 19 from $1,325,000 to $1,240,000 for budget alignment • increase of York High roof replacement/coating (phase II) in FY 20 from $330,000 to $415,000 for budget alignment

E. OTHER PROJECTS • increase of Kitchen Equipment replacement in FY22 from $334,000 to $340,000 for budget alignment • movement of Bailey Field synthetic turf replacement from FY22 to FY23 • reduction of funding for Temporary Modular Classrooms in FY19 from $1,150,000 to $200,000 • reduction of funding for Temporary Modular Classrooms in FY20 from $400,000 to $200,000 • reduction of funding for Temporary Modular Classrooms in FY21 from $300,000 to $200,000 • redistribution of $300,000 of funding for Temporary Modular Classrooms in FY22 to other projects • movement of the new elementary school funding, $18,000,000, from FY18 to FY19 • movement of new elementary school funding, $9,200,000, from FY19 to FY20

16 IX. RECOMMENDED NEW PROJECTS FOR FY23

In addition to the aforementioned projects, several projects have been included in the FY18 Facility Master Plan that were not included in the FY17 Facility Master Plan. The recommended new projects and the calculated ages of the equipment/materials are: • placement of Dare Elementary roof coating in FY23 for $600,000 to extend life of the roof • placement of Queens Lake Middle locker room renovation in FY23 for $300,000 due to the condition • placement of Tabb Middle HVAC replacement in FY23 due to the age of equipment • placement of Tabb Middle locker room renovation in FY23 for $300,000 due to the condition • placement of Bruton High restroom renovations in FY23 for $350,000 due to the condition • placement of Division Wide fiber optic network (phase 1) in FY23 for $5,000,000

X. FY18 BUDGET ESTIMATES FOR SCHEDULED PROJECTS

Construction project costs have fluctuated during the past year. YCSD staff adjusted budget amounts in an effort to anticipate changes in construction costs. As labor costs rise and material costs continue to fluctuate, project cost projections will be adjusted accordingly during the preparation of the FY18 FMP.

XI. SUMMARY

FY18 FMP modifications are presented in Table 4. This table presents a graphic summary of the capital maintenance projects modifications and additions discussed above. Additionally, Table 4 presents a summary of proposed modifications and additions to capital construction projects included in the FY18 edition of the FMP.

17 Table 5 – Six-Year Facility Master Plan

SCHOOL/PROJECT FY17E FY18 FY19 FY20 FY21 FY22 FY23 TOTAL

ELEMENTARY SCHOOL PROJECTS

Coventry Elementary - 375,000 - Replace windows & create security vestibule 375,000 375,000

Coventry Elementary - 1,200,000 - Metal roof replacement 1,200,000 1,200,000

Coventry Elementary - 600,000 600,000 Replace classroom additions HVAC 700,000 700,000

Dare Elementary - 300,000 - Enclose breezeway 300,000 300,000

Dare Elementary & SBO - 315,000 315,000 Expand parking lot 520,000 520,000

Dare Elementary - - Replace gym HVAC system 85,000 85,000

Dare Elementary - 60,000 60,000 Replace gym floor 70,000 70,000

Dare Elementary - - Coat low slope roof 600,000 600,000

Magruder Elementary - 300,000 - Expand parking lot 300,000 300,000

Mt. Vernon Elementary - 350,000 - Enclose breezeway 350,000 350,000

Mt. Vernon Elementary - 130,000 - Repave bus loop and parking lot 130,000 130,000

1,250,000 Mt. Vernon Elementary - Replace HVAC (Phase I) - 1,250,000 1,250,000

18 Table 5 – (continued)

SCHOOL/PROJECT FY17E FY18 FY19 FY20 FY21 FY22 FY23 TOTAL ELEMENTARY SCHOOL PROJECTS - Continued

Seaford Elementary - - Coat low slope roof 550,000 550,000

Seaford Elementary - - Expand parking lot 310,000 310,000

Seaford Elementary - - Replace gym HVAC 85,000 85,000 600,000 - Seaford Elementary -Replace windows

600,000 600,000

3,500,000 Seaford Elementary - -

Expansion 3,500,000 3,500,000

Tabb Elementary - - Replace HVAC equip & controls 4,050,000 -

600,000 Tabb Elementary - -

Replace windows & doors 600,000 600,000

Tabb Elementary - -

Repave front parking lot 100,000 100,000

1,050,000 Tabb Elementary - -

Metal roof replacement 1,050,000 1,050,000

Yorktown Elementary - - Roof Replacement 1,050,000 -

Yorktown Elementary - -

Expand parking lot & bus loop 275,000 275,000

19 Table 5 – (continued)

SCHOOL/PROJECT FY17E FY18 FY19 FY20 FY21 FY22 FY23 TOTAL MIDDLE SCHOOL PROJECTS

Queens Lake Middle - - Expand bus loop and parking lot 425,000 425,000 2,650,000 Queens Lake Middle - 2,650,000 6 Classroom addition 2,600,000 2,600,000

Queens Lake Middle - - Renovate locker rooms 300,000 300,000

Tabb Middle - - Repaint entire building 110,000 -

Tabb Middle - - Replace shingled roof 1,375,000 1,375,000

Tabb Middle - - Replace HVAC equip & controls 2,500,000 2,500,000

Tabb Middle - - Renovate locker rooms 300,000 300,000

Yorktown Middle - - Repave side parking lot & replace lights 175,000 175,000

Yorktown Middle - - Renovate locker rooms 300,000 300,000

20 Table 5 – (continued)

SCHOOL/PROJECT FY17E FY18 FY19 FY20 FY21 FY22 FY23 TOTAL

GRAFTON COMPLEX PROJECTS

Grafton Middle - -

Replace HVAC equip & controls 2,980,000 2,980,000

3,500,000 Grafton High - -

Replace HVAC equip & controls 3,500,000 3,500,000

Grafton Complex - - Repaint entire building 260,000 -

1,000,000 Grafton Complex - 1,000,000 Replace/coat low slope roof 2,000,000 -

150,000 Grafton Complex - -

Reorient main offices for security 150,000 150,000

375,000 Grafton Complex - -

Replace cooling towers 375,000 375,000

Grafton Complex - -

Repave parking lot 500,000 500,000

Grafton Complex - -

Replace auxiliary gym rubber floor 80,000 80,000

21 Table 5 – (continued)

SCHOOL/PROJECT FY17E FY18 FY19 FY20 FY21 FY22 FY23 TOTAL

HIGH SCHOOL PROJECTS

Bruton High - - Resurface rubberized track 185,000 -

Bruton High - - Area bus parking lot 850,000 850,000 350,000 Bruton High - - Renovate locker rooms 350,000 350,000

Bruton High - - Renovate restrooms 350,000 350,000

Tabb High - - Renovate locker rooms 350,000 350,000

Tabb High - - Replace fire alarm system 240,000 240,000

Tabb High - - Replace windows 125,000 125,000

Tabb High - - Repave parking lot 100,000 100,000

Tabb High - - Replace HVAC equip & controls 3,600,000 3,600,000

Tabb High - - Renovate restrooms 350,000 350,000

22 Table 5 – (continued)

SCHOOL/PROJECT FY17E FY18 FY19 FY20 FY21 FY22 FY23 TOTAL

HIGH SCHOOL PROJECTS - Continued

York High - - Replace/coat low slope roof (Phase I) 125,000 1,240,000 1,240,000

York High - - Replace interior doors 220,000 -

York High - - Renovate locker & team rooms 650,000 650,000

York High - Replace/coat low slope roof (Phase II) 415,000 415,000

York High School Annex - - Replace windows, doors, HVAC, lights & ceilings 450,000 450,000

Table 5 – (continued)

SCHOOL/PROJECT FY17E FY18 FY19 FY20 FY21 FY22 FY23 TOTAL

OTHER PROJECTS

Operations Complex - - Replace maintenance HVAC 40,000 40,000

Operations Complex - - Replace IT warehouse HVAC 35,000 35,000

Kitchen Equipment - - 5 schools 340,000 340,000

Various Schools - - Hot water system upgrades 350,000 350,000 250,000 Bailey Field - - Replace synthetic turf 250,000 250,000

300,000 Temporary 300,000 modular classrooms 1,000,000 200,000 200,000 200,000 200,000 800,000

Video Services - - Equip replacement (YCSD Portion) 60,000 30,000 90,000 75,000 255,000

All School Division Buildings - - Fiber Optic network - Phase I 5,000,000 5,000,000

13,800,000 9,200,000 New Elementary School -

(500 student classroom capacity) (700 student core capacity) 9,200,000 13,800,000 23,000,000 TOTAL CAPITAL PROJECTS - CURRENT YEAR 9,000,000 9,000,000 17,500,000 15,000,000 9,000,000 7,500,000 9,650,000 67,650,000

24 Exhibit 1 – Important Agreements between York County School Board and York County Board of Supervisors Affecting the Physical Plant

• Agreement between York County School Board and York County Board of Supervisors, dated June 23, 1992, on maintaining the fields and grounds of schools in York County School Division. The agreement provides that capital improvements to elementary and middle school grounds will flow from coordinated staff planning.

• Memorandum of Understanding between the York County School Board and the York County Board of Supervisors, dated August 5, 1993, in which the Boards agree to the following general guidelines regarding school construction decisions.

1. Existing buildings will be expanded as the preferred means of obtaining needed student capacity, rather than constructing new buildings. 2. The Comprehensive Plan shall include the following program capacities for planning purposes: elementary school – 700; middle school – 1000; high school – 1200 to 1800. (Subsequently, the Boards agreed that Grafton High School would be designed for a 1300 program capacity.) 3. Renovation projects should be planned and funded to accommodate projected needs for the next decade following renovation. 4. Renovation projects shall be designed to optimize the use of school sites for community recreational purposes. (Subsequent practice has focused this effort on elementary and middle schools, with high schools exempted from generalized community use for recreation.) 5. New buildings will exclude flat roofs (devoid of tapered insulation). 6. When a cost analysis warrants, temporary classroom units will be purchased or acquired by lease/purchase agreements rather than simply leased.

• Memorandum of Understanding between York County School Division Superintendent and York County Administrator, dated January 21, 1997, on coordinated staff work, in which these officials agreed that:

1. York County planners would provide demographic projections for the use of York County School Division staff in preparing recommendations for the CIP and for the annual operating budget. 2. County staff and School Division staff would coordinate planning of FMP construction projects that affected the community recreational attributes of school grounds. 3. County and School Division staff would coordinate planning of FMP maintenance projects where coordination would provide cost savings to County and School Division CIP budgets.

• Agreement between York County School Board and York County Board of Supervisors, dated August 25, 1997, on optimizing use of schools and park facilities for all York County citizens, in which the Boards agreed that the York County staff would manage the use of playing fields and grounds and gyms at elementary and middle schools outside of the regular school day. (Management of high school facilities is vested in the high school principal.)

25 Exhibit 2 – York County Planning Division Summary of Residential Data Affecting School Enrollment

31 Exhibit 3 – Active Residential Developments in School Attendance Zones

ACTIVE (Platted Subdivision or approved Site Plan)

School Zone Housing Development Location Lots/ COs as Future Units of Units 9/1/16 Dare Hidden Harbor Hidden Harbor Lane 5 0 5 Dare Hunter Estates Ilex Drive 7 7 0 Total DES 5 Grafton- Bethel Commonwealth of York Commonwealth Drive 324 324 0 Grafton- Patrick's Creek Estates (Owen's Bethel Fen) Patrick's Creek Rd 9 6 3 Grafton- Bethel Ray's Cove Patrick's Creek Rd 4 4 0 Total GBES 3 Magruder Washington Ridge Bethune Drive 23 13 10 Total MES 10 Mt. Vernon Ambrits Point Yorktown Road 12 6 6 Mt. Vernon Shallow Marsh Calthrop Neck Road 7 3 4 Mt. Vernon Tabb Meadows Big Bethel Road 14 13 1 Mt. Vernon Taylor Farms Yorktown Road 54 51 3 Total MVES 14 Seaford Sparrer Point Sunset Drive 3 0 3 Total SES 3 Waller Mill The Oaks at Fenton's Mill Fenton Mill Rd 82 44 38 Waller Mill Skimino Landing Estates Skimino Road 109 91 18 The Reserve at Williamsburg - Waller Mill SFD Mooretown Road 47 47 0 The Reserve at Williamsburg - Waller Mill SFA Mooretown Road 94 1 93 Total WMES 149 Yorktown Nelson's Grant Townhouses Route 17/Battle Road 66 46 20 Yorktown Nelson's Grant Condominiums Route 17/Battle Road 46 6 40 Yorktown Sterling Springs Taliaferro Road 34 27 7 Total YES 67 TOTAL 251

32 Exhibit 4 – Planned Residential Developments by Attendance Zone

PLANNED (Under Review)

Housing Development Location School Zone Future Units Pleasantville Militia Court Coventry 7 Total CES 7 Little Harbor Ship Point Road Dare 13 Total DES 13 Mainstay Condominiums at Commonwealth Commonwealth Drive Grafton-Bethel 94 Townhomes at Martin Farm Grafton Drive Grafton-Bethel 78 Total GBES 172 Country Club Acres, Sec, 5, Phases 2 & 3 Tam-O-Shanter Boulevard Magruder 66 James York Plaza Subdivision Hubbard Lane Magruder 5 Whittaker’s Mill Townhouses Penniman Road Magruder 106 Whittaker’s Mill - SFD Penniman Road Magruder 114 Total MES 291 Lotz Acres Estate, Sec. 4-A Heavens Way Mt. Vernon 15 Total MVES 15 Osborn Landing Seaford Road Seaford 16 Yorktown Crescent Townhouses Route 17/Route 1050 Seaford 28 Total SES 44 Burgesses Quarters Bypass Road Waller Mill 97 Fenton Mill 200 Fenton Mill Rd Waller Mill 11 Total WMES 108 Barham Trace Goosley Road Yorktown 7 Battlefield Bluffs Crawford Road Yorktown 93 Huntfield Crawford & Goosley Roads Yorktown 7 Rose Hill, phase 1 Baptist Road Yorktown 39 Rose Hill, remainder Baptist Road Yorktown 203 Silverlake Maple Road Yorktown 12 Total YES 361 TOTAL 1,011

Exhibit 5 – School Building Assessment Reports

These reports present the assessments of the school buildings as of August 31, 2016.

BETHEL MANOR ELEMENTARY SCHOOL COMPONENT CONDITION COMMENT ROOF 2002 Addition Good 300/400 Hallways Poor Replacement scheduled for 2017 HVAC 2002 Addition Good 300/400 Hallways Poor Replacement scheduled for 2017 BUILDING ENVELOP Doors, windows, fascia 2002 Addition Good Window replacement scheduled 300/400 Hallways Poor for 2017 Walls (Painting) Good/Poor Install security vestibule in 2017 PLUMBING 2002 Addition Good 300/400 Hallways Poor Replacement scheduled for 2017 FLOORS Good ELECTRICAL Main electrical switchgear to be upgraded in 2017 2002 Addition Good 300/400 Hallways Fair Upgrade scheduled for 2017 SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Fair Upgrade scheduled for 2017 Café Bi-fold doors need to be MISCELLANEOUS FIXTURES/EQUIPMENT Fair repaired CONCRETE & PAVEMENT Sidewalks Good Bus Loop Good Parking Lot Good Additional parking capacity needed GROUNDS Playground Equipment Good Paved Athletic Surfaces Poor Need to be repaved Athletic Fields Good

COVENTRY ELEMENTARY SCHOOL

COMPONENT CONDITION COMMENT ROOF Metal Poor Replacement recommended FY18 Built Up Low Slope Satisfactory Gym Excellent HVAC Original Building Excellent 1996 Additions Fair Replacement recommended FY18 BUILDING ENVELOP Doors, windows, fascia Window seals have failed, glass is cloudy, replacement recommended Original Building Poor FY18 1996 Additions Good Walls (Painting) Good Painted in 2013 PLUMBING Good FLOORS Good ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good Enclosed gym breezeway in 2013 CONCRETE & PAVEMENT Sidewalks Good Bus Loop Good Parking Lot Good GROUNDS Playground Equipment Good Paved Athletic Surfaces Good Athletic Fields Good

DARE ELEMENTARY SCHOOL COMPONENT CONDITION COMMENT ROOF Few blisters- roof needs to be Original Building Satisfactory coated Gym Good Some granule degradation starting- 2009 Additions Good needs to be coated HVAC Original Building Excellent Gym Satisfactory 2009 Additions Excellent BUILDING ENVELOP Doors, windows, fascia Original Building Excellent 2009 Additions Excellent Walls (Painting) Good PLUMBING Good FLOORS Good ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good Need to enclose gym breezeway CONCRETE & PAVEMENT Sidewalks Excellent Repairs completed in 2015 Bus Loop Good Needs to be redesigned Parking Lot Good Need additional parking GROUNDS Playground Equipment Good Paved Athletic Surfaces Excellent/Fair Basketball court repaved in 2016 Athletic Fields Good

GRAFTON BETHEL ELEMENTARY SCHOOL COMPONENT CONDITION COMMENT ROOF Excellent Entire roof replaced in 2013-14 HVAC Good BUILDING ENVELOP Doors, windows, fascia Excellent Walls (Painting) Excellent Painted in 2014-15 PLUMBING Excellent Renovated large restrooms in 2015 FLOORS Good ELECTRICAL Good Installed electric strike hardware on SECURITY & ALARMS Good interior lobby doors 2016 ENERGY MANAGEMENT SYSTEM Good Classroom doors and casework MISCELLANEOUS FIXTURES/EQUIPMENT Good replaced 2015 CONCRETE & PAVEMENT Sidewalks Excellent Most replaced in 2015 Bus Loop Good Parking Lot Good GROUNDS Playground Equipment Good Paved Athletic Surfaces Good Athletic Fields Good

MAGRUDER ELEMENTARY SCHOOL COMPONENT CONDITION COMMENT ROOF Excellent New metal roof 2014, new gym roof in 2015 HVAC Original Building Excellent Replaced in 2015 1997/2008 Additions Good BUILDING ENVELOP Doors, windows, fascia Excellent New windows in 2015 Walls (Painting) Excellent Painted inside and out in 2015 PLUMBING Good New restroom sinks in 2015 FLOORS Good Replaced gym floor 2016 ELECTRICAL Good SECURITY & ALARMS Good Installed security vestibule 2015 ENERGY MANAGEMENT SYSTEM Good Sprinkler system installed in 2015, MISCELLANEOUS FIXTURES/EQUIPMENT Good enclosed gym breezeway CONCRETE & PAVEMENT Sidewalks Good Bus Loop Good Parking Lot Good GROUNDS Playground Equipment Good Modular Building placed on back Paved Athletic Surfaces Good basketball court in 2016 Athletic Fields Good

MOUNT VERNON ELEMENTARY SCHOOL COMPONENT CONDITION COMMENT ROOF Original Building Good Some leaks along A wing hallway 2010 Addition Good HVAC A wing recommend moving to FY20 B wing replacement delayed Original Building Good/Fair beyond FY23 2010 Addition Good BUILDING ENVELOP Doors, windows, fascia Walls (Painting) Good/Fair PLUMBING Good FLOORS Good/Excellent ELECTRICAL Good Exterior lighting is being replaced SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good Need to enclose breezeway CONCRETE & PAVEMENT Sidewalks Good Bus Loop Fair Need repaving Parking Lot Fair Need repaving GROUNDS Playground Equipment Good Paved Athletic Surfaces Good Athletic Fields Good

SEAFORD ELEMENTARY SCHOOL COMPONENT CONDITION COMMENT ROOF Original Building Fair Roof needs to be coated Gym Good 2014 Addition Excellent HVAC Original Building Good Gym compressors replaced summer Gym Good 2016 2014 Addition Excellent BUILDING ENVELOP Doors, windows, fascia Original windows and doors need Original Building Poor replacement Gym Good 2014 Addition Excellent Walls (Painting) Good Original building repainted in 2015 PLUMBING Good FLOORS Good/Excellent ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Fair Casework needs replacement CONCRETE & PAVEMENT Sidewalks Good Bus Loop Good Parking lot drainage repaired summer in 2016, additional parking Parking Lot Fair needed GROUNDS Playground Equipment Good Paved Athletic Surfaces Good Athletic Fields Good

TABB ELEMENTARY SCHOOL COMPONENT CONDITION COMMENT ROOF Recommend roof replacement in Original Building Fair FY18 Gym Good 2013 Addition Excellent HVAC HVAC scheduled to be replaced in Original Building Fair FY17 Gym Good 2013 Addition Excellent BUILDING ENVELOP Doors, windows, fascia Recommend doors/windows Original Building Poor replacement in FY18 Gym Good 2103 Addition Excellent Walls (Painting) Excellent/Fair PLUMBING Good FLOORS Good/Excellent ELECTRICAL Good Front parking lot lights replaced SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Fair Casework needs replacement CONCRETE & PAVEMENT Sidewalks Good Bus Loop Good Front parking lot to be repaved in Parking Lot Fair/Good FY21 GROUNDS Playground Equipment Good Paved Athletic Surfaces Good Athletic Fields Good

WALLER MILL ELEMENTARY FINE ARTS MAGNET SCHOOL COMPONENT CONDITION COMMENT ROOF New/Fair Part of the roof needs repair HVAC New HVAC replaced 2016 BUILDING ENVELOP Doors, windows, fascia New All windows replaced 2016 Walls (Painting) New All interior walls painted 2016 PLUMBING New/Good All main restrooms renovated 2016 FLOORS New All floor tile replaced 2016 ELECTRICAL New/Good Main switchboard replaced 2016 SECURITY & ALARMS New All systems replaced 2016 ENERGY MANAGEMENT SYSTEM New System replaced in 2016 MISCELLANEOUS FIXTURES/EQUIPMENT Good CONCRETE & PAVEMENT Sidewalks New Bus Loop Excellent Parking Lot New GROUNDS Playground Equipment Good Inaccessible during construction Paved Athletic Surfaces Poor Needs to be resurfaced Athletic Fields Good

Building is currently under renovation/additions.

YORKTOWN ELEMENTARY MATH, SCIENCE & TECHNOLOGY MAGNET SCHOOL COMPONENT CONDITION COMMENT ROOF Original Building Fair Roof to be replaced in FY17 Gym Fair Roof to be repaired/coated in FY17 2009 Addition Good HVAC Original Building Fair HVAC replacement in FY17 Gym Good 2009 Addition Good BUILDING ENVELOP Doors, windows, fascia Original Building Good Gym Poor Windows are leaking 2009 Addition Good Walls (painting) Poor Painting scheduled in FY17 PLUMBING Good/Fair Main restrooms need renovation FLOORS Good Need to replace main electrical ELECTRICAL Good/Poor switchgear SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good CONCRETE & PAVEMENT Sidewalks Good Repairs completed in 2015 Bus Loop Good Additional parking scheduled for Parking Lot Fair FY20 GROUNDS Playground Equipment Good Modular classroom building is Paved Athletic Surfaces Fair sitting on paved area Athletic Fields Good

QUEENS LAKE MIDDLE SCHOOL COMPONENT CONDITION COMMENT ROOF Original Building Satisfactory Gym Good 2004 Addition Satisfactory HVAC Good BUILDING ENVELOP Doors, windows, fascia Good Walls (Painting) Satisfactory PLUMBING Good Restrooms need renovation FLOORS Good ELECTRICAL Good Side parking lot lights replaced 2016 SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Fair Locker rooms need renovation CONCRETE & PAVEMENT Sidewalks Good Need additional bus parking; safety Bus Loop Poor issue Parking Lot Fair Need additional parking GROUNDS Paved Athletic Surfaces Good Athletic Fields Good

TABB MIDDLE SCHOOL COMPONENT CONDITION COMMENT ROOF Leaks in valleys and premature Original Building Fair asphalt shingle deterioration Gym Satisfactory HVAC Good Chiller replaced 2016 BUILDING ENVELOP Doors, windows, fascia Good Walls (Painting) Excellent Repainted in 2016 PLUMBING Good FLOORS Good ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good CONCRETE & PAVEMENT Sidewalks Good Bus Loop Good Parking Lot Excellent GROUNDS Paved Athletic Surfaces Good Athletic Fields Good

YORKTOWN MIDDLE SCHOOL/YORK RIVER ACADEMY COMPONENT CONDITION COMMENT ROOF Good Roof recoated in 2014 HVAC Good BUILDING ENVELOP Doors Good Doors (Auditorium) Satisfactory Windows Good Fascia Good Walls (Painting) Satisfactory PLUMBING Good FLOORS Good ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Fair Locker rooms need renovation CONCRETE & PAVEMENT Sidewalks Good Bus Loop Good Parking Lot Unsatisfactory Side parking lot needs expansion and correct drainage

GRAFTON SCHOOL COMPLEX COMPONENT CONDITION COMMENT Roof repairs started in 2015, additional ROOF Fair/Good repairs and coating are underway Recommend GHS replacement in FY18, HVAC Fair/Poor GMS in FY21 BUILDING ENVELOP Exterior doors need replacement/ Doors, windows, fascia Poor/Good windows caulked in 2016 Walls (Painting) Excellent Entire building repainted in 2016 PLUMBING Good FLOORS Good/Poor Auxiliary gym needs new floor ELECTRICAL Good SECURITY & ALARMS Excellent ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good CONCRETE & PAVEMENT Sidewalks Excellent Repaired sidewalks in 2015 Bus Loop Fair Needs repaving Parking Lot Good Repaving recommended FY21 GROUNDS Paved Athletic Surfaces Good Athletic Fields Good Track resurfaced in 2015

BRUTON HIGH SCHOOL COMPONENT CONDITION COMMENT Rapid degradation of granules; roof ROOF Fair in need of recoating HVAC Good BUILDING ENVELOP Fascia repair needed to increase Doors, windows, fascia Good building energy efficiency Walls (Painting) Fair PLUMBING Good Restrooms need renovation FLOORS Good ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good Locker rooms need renovation CONCRETE & PAVEMENT Minor repair needed at front Sidewalks Good entrance Bus Loop Fair Needs repaving Main parking lot and entrance/exit Parking Lot Good/Fair road is older and in fair condition GROUNDS Paved Athletic Surfaces Good Track scheduled to be resurfaced in Athletic Fields Good/Poor 2017

TABB HIGH SCHOOL COMPONENT CONDITION COMMENT ROOF Metal Satisfactory Experiencing several leaks Low Slope Roof Satisfactory HVAC Fair BUILDING ENVELOP Doors Poor Windows Poor Fascia Satisfactory Walls (Painting) Poor PLUMBING Good New water heater installed in 2016 FLOORS Good ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Fair Locker rooms and large restrooms MISCELLANEOUS FIXTURES/EQUIPMENT Good need renovation CONCRETE & PAVEMENT Sidewalks Good Bus Loop Poor Needs repaving Parking Lot Fair Needs repaving GROUNDS Paved Athletic Surfaces Good Track resurfaced in 2015 Athletic Fields Good

YORK HIGH SCHOOL CAMPUS - YORK HIGH SCHOOL COMPONENT CONDITION COMMENT ROOF Poor Roof replacement scheduled FY19 HVAC Good BUILDING ENVELOP Doors (Exterior) Good/Excellent Windows Good Fascia Good Walls (Painting) Satisfactory PLUMBING Fair No hot water to restroom sinks FLOORS Good Auxiliary gym floor replaced in 2015 ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Locker Rooms Poor Locker rooms need renovation Restrooms Poor Restrooms need renovation Doors (Interior) Poor CONCRETE & PAVEMENT Sidewalks Good Bus Loop Fair Need to expand bus loop Parking Lot Fair Need additional parking

YORK HIGH SCHOOL CAMPUS - TV STUDIO/LLLC/PRINT SHOP COMPONENT CONDITION COMMENT ROOF Satisfactory Needs coating HVAC Poor Print shop needs fresh air BUILDING ENVELOP Doors Poor Need replacement Windows Poor Need replacement Fascia Good Walls (Painting) Fair PLUMBING Poor Restrooms need renovation FLOORS Satisfactory ELECTRICAL Unsatisfactory Old, inefficient T-12 light fixtures SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Satisfactory CONCRETE & PAVEMENT Sidewalks Satisfactory Parking Lot Fair Need additional parking

SCHOOL BOARD OFFICE COMPONENT CONDITION COMMENT ROOF Good HVAC Good BUILDING ENVELOP Doors Good Windows Good Fascia Good Walls (Painting) Good Standing water on floor when it BASEMENT Poor rains PLUMBING Good FLOORS Good ELECTRICAL Good SECURITY & ALARMS Good Fire alarm system upgrade 2016 ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good CONCRETE & PAVEMENT Sidewalks Good Needs repair and additional Parking Lot Fair parking

OPERATIONS COMPLEX - BUS ADMINISTRATION/GARAGE COMPONENT CONDITION COMMENT ROOF Admin Office Good Shop Fair HVAC Fair BUILDING ENVELOP Doors Good Windows Good Walls (Painting) Good Need to eliminate lift station and PLUMBING Fair put in new sewer main FLOORS Good ELECTRICAL Satisfactory SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Satisfactory CONCRETE & PAVEMENT Parking Lot Good

OPERATIONS COMPLEX - IT WAREHOUSE COMPONENT CONDITION COMMENT ROOF Good HVAC Good BUILDING ENVELOP Doors Good Windows Good Fascia Good Walls (Painting) Good PLUMBING Good FLOORS Good ELECTRICAL Good SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Good MISCELLANEOUS FIXTURES/EQUIPMENT Good CONCRETE & PAVEMENT Sidewalks Good

OPERATIONS COMPLEX - MAINTENANCE/WAREHOUSE COMPONENT CONDITION COMMENT ROOF Metal Building Poor Warehouse Good HVAC Fair BUILDING ENVELOP Doors Fair Windows Fair Fascia Fair Walls (Painting) Fair PLUMBING Satisfactory FLOORS Fair ELECTRICAL Poor SECURITY & ALARMS Good ENERGY MANAGEMENT SYSTEM Fair MISCELLANEOUS FIXTURES/EQUIPMENT Good CONCRETE & PAVEMENT Good Parking Lot Good

Exhibit 6 - CIP Project Cost Worksheets

CIP PROJECT CONSTRUCTION FY2019 COST WORKSHEET PROJECT NAME: NEW ES 500 STUDENTS

A&E COST COMPONENT FACTOR INFO REFERENCE PROJECTED COST 1 Design & Administration % of const. costs 2,300,000 2 Special Insp. & Testing $/ project 175,000 BUILDING

1 SITE WORK $/sqft 3,250,000

2 NEW/RENOVATED STRUCTURE $/sqft Dodges/Means 15,000,000 3 TELECOMUNNICATIONS & DATA Cable for voice/video/data $/building Recent Construction Costs 300,000

Data network infrastructure $/building Recent Construction Costs 200,000

Telephone equipment $/building Recent Construction Costs 75,000

Building Automation System $/building Recent Construction Costs 200,000

Fire & Security Alarm Systems $/building Recent Construction Costs 195,000

Security Camera System $/building Recent Construction Costs 75,000

4 UTILITIES Dominion Virginia Power $/building Recent Construction Costs 60,000

Verizon $/building Recent Construction Costs 25,000

Cox Cable $/building Recent Construction Costs 20,000

Newport News Waterworks $/building Recent Construction Costs 30,000 Hampton Roads Sanitation District $/building Recent Construction Costs 40,000

5 CONTINGENCY FUND % of const. costs 1,800,000 TOTAL FOR STRUCTURE & SYSTEMS: 23,745,000 OTHER PROJECT COSTS

1 Storm Water Management 400,000 2 VDOT Road Improvements 175,000 $5,500/classroom plus gym, cafeteria, 3 Furniture & Equipment offices 300,000

4 Costs unique to this project 200,000 5 Project Management 180,000

TOTAL MISCELLANEOUS COSTS: 1255,000

TOTAL PROJECT COST: 25,000,000 TOTAL SQUARE FOOTAGE: COMPLETION DATE: August 2020 COMMENTS TO BE PUBLISHED IN THE CIP: 1 Total project cost: 23,000,000 2 Trailers & project support costs: 150,000 3 New facility outfitting costs: 300,000 4 Occupancy date: August 2020

CIP PROJECT CONSTRUCTION FY2022 COST WORKSHEET PROJECT NAME: QLMS 6 CLASSROOM ADDITION PROJECTED A&E COST COMPONENT FACTOR INFO REFERENCE COST 1 Design & Administration % of const. costs 230,000 2 Special Insp. & Testing $/ project 30,000

BUILDING

1 ACBM ABATEMENT $/sqft N/A 2 NEW/RENOVATED STRUCTURE $/sqft Dodges/Means 1,500,000 TELECOMUNNICATIONS & 3 DATA Cable for voice/video/data $/building Recent Construction Costs 75,000

Data network infrastructure $/building Recent Construction Costs 8,000

Telephone equipment $/building Recent Construction Costs 5,000

Building Automation System $/building Recent Construction Costs 90,000

Fire & Security Alarm Systems $/building Recent Construction Costs 30,000

Security Camera System $/building Recent Construction Costs 22,000

4 UTILITIES Dominion Virginia Power $/building Recent Construction Costs tied to existing bldg

Verizon $/building Recent Construction Costs tied to existing bldg

Cox Cable $/building Recent Construction Costs tied to existing bldg

Newport News Waterworks $/building Recent Construction Costs tied to existing bldg

Hampton Roads Sanitation District $/building Recent Construction Costs tied to existing bldg

5 CONTINGENCY FUND % of const. costs 130,000 TOTAL FOR STRUCTURE & SYSTEMS: 2,120,000

OTHER PROJECT COSTS

1 Storm Water Management 225,000 2 VDOT Road Improvements N/A 3 Furniture & Equipment $5,000/classroom 30,000

4 Costs unique to this project 95,000 5 Project Management 130,000 TOTAL MISCELLANEOUS COSTS: 480,000

TOTAL PROJECT COST: 2,600,000 TOTAL SQUARE FOOTAGE: 7,800 sqft COMPLETION DATE: August 2023 COMMENTS TO BE PUBLISHED IN THE CIP: 1 Total project cost: 2,650,000 2 Trailers & project support costs: 150,000 3 New facility outfitting costs: 30,000 4 Occupancy date: August 2023

CIP PROJECT CONSTRUCTION FY2022 COST WORKSHEET PROJECT NAME: YHS ANNEX RENOVATION

A&E COST COMPONENT FACTOR INFO REFERENCE PROJECTED COST 1 Design & Administration % of const. costs 36,000 2 Special Insp. & Testing $/ project 12,000 BUILDING 1 ACBM ABATEMENT $/sqft N/A (already completed) 2 NEW/RENOVATED STRUCTURE $/sqft Dodges/Means 280,000 3 TELECOMUNNICATIONS & DATA Cable for voice/video/data $/building Recent Construction Costs 20,000 Data network infrastructure $/building Recent Construction Costs 4,000 Telephone equipment $/building Recent Construction Costs N/A Building Automation System $/building Recent Construction Costs 20,000 Fire & Security Alarm Systems $/building Recent Construction Costs 15,000 Security Camera System $/building Recent Construction Costs 3,000 4 UTILITIES Dominion Virginia Power $/building Recent Construction Costs N/A Verizon $/building Recent Construction Costs N/A Cox Cable $/building Recent Construction Costs N/A Newport News Waterworks $/building Recent Construction Costs N/A Hampton Roads Sanitation District $/building Recent Construction Costs N/A

5 CONTINGENCY FUND % of const. costs 35,000 TOTAL FOR STRUCTURE & SYSTEMS: 425,000 OTHER PROJECT COSTS 1 Storm Water Management N/A 2 VDOT Road Improvements N/A 3 Furniture & Equipment $5,000/classroom N/A 4 Costs unique to this project N/A 5 Project Management 25,000 TOTAL MISCELLANEOUS COSTS: 25,000 TOTAL PROJECT COST: 450,000

TOTAL SQUARE FOOTAGE:

COMPLETION DATE: August 2023

COMMENTS TO BE PUBLISHED IN THE CIP:

1 Total project cost: 450,000

2 Trailers & project support costs: N/A

3 New facility outfitting costs: N/A

4 Occupancy date: August 2023

ATTACHMENT A

SCHOOL ZONE ATTENDANCE MAPS

Bethel Manor ...... 1 Coventry ...... 2 Dare ...... 3 Grafton Bethel ...... 4 Magruder ...... 5 Mt. Vernon ...... 6 Seaford ...... 7 Tabb Elementary ...... 8 Waller Mill ...... 9 Yorktown Elementary ...... 10 Grafton High and Grafton Middle ...... 11 Bruton High and Queens Lake Middle ...... 12 Tabb High and Tabb Middle ...... 13 York High and Yorktown Middle ...... 14

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