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Trustee Handbook© Community College League of California 2017

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Trustee Handbook© Community College League of California 2017 Trustee Handbook© Community College League of California 2017 O Street, Sacramento, CA 95811 (916) 444-8641 / (916) 444-2954 fax E-mail: [email protected] Web site: www.ccleague.org Author: Cindra J. Smith, Ed.D., with updates by The League © Community College League of California, Revised 2019 The Trustee Handbook is updated annually and published by the Community College League. Complimentary copies are provided to those who attend the annual Effective Trusteeship Workshop, all newly-elected or appointed trustees, and each district chancellor and superintendent/president. Additional copies may be purchased from the League for $25.00, plus postage and handling. Permission is granted to all CCLC member districts to copy all or parts of the Trustee Handbook for use in educational programs, with appropriate attribution. Trustee Handbook Table of Contents Section 1: California Community Colleges Chapter 1—The Community College System ........................................................................................................ 1 Chapter 2—Governance of the Community Colleges ........................................................................................... 5 Chapter 3—The Community College League of California ................................................................................. 11 Chapter 4—California Community Colleges Strategic Plan ............................................................................... 15 Chapter 5—California Community College Districts and Colleges .................................................................... 18 Section 2: The Governing Board Chapter 6—Governing Board Role ....................................................................................................................... 22 Chapter 7—Trusteeship ........................................................................................................................................ 28 Chapter 8—The Student Trustee ......................................................................................................................... 32 Chapter 9—Board Organization and Practices ................................................................................................... 36 Chapter 10—The Board Chair .............................................................................................................................. 42 Chapter 11—Community Relations ..................................................................................................................... 44 Chapter 12—The Advocacy Role ......................................................................................................................... 48 Section 3: Toward An Effective Board Chapter 13—Ethics and Laws .............................................................................................................................. 50 Chapter 14—Board Self-Evaluation ..................................................................................................................... 58 Chapter 15—Board Education ............................................................................................................................. 64 Chapter 16—Effective Decision-Making ............................................................................................................. 66 Section 4: Policy, Planning and Monitoring Chapter 17—Policy and Policymaking ................................................................................................................. 70 Chapter 18—Student Success and Educational Policy ..................................................................................... 76 Chapter 19—Board Role in Planning................................................................................................................... 80 Chapter 20—Monitoring Student Success and Institutional Effectiveness ..................................................... 83 Chapter 21—Curriculum Approval Process......................................................................................................... 87 Chapter 22—Accreditation and the Board’s Role............................................................................................... 88 Section 5: The Board and the CEO Chapter 23—Board/CEO Relationships .............................................................................................................. 92 Chapter 24—CEO Evaluation ............................................................................................................................... 98 Chapter 25—The CEO Search ............................................................................................................................104 Table of Contents Section 6: Board/Staff Relationships Chapter 26—Human Resources Policy .............................................................................................................108 Chapter 27—Employee Participation in Decision-Making ...............................................................................112 Chapter 28—Faculty Participation in District and College Governance ..........................................................114 Section 7: Fiscal Responsibilities Chapter 29—The Fiscal Environment ................................................................................................................126 Chapter 30—Budgets and Budgeting ...............................................................................................................132 Chapter 31—Fiscal Management Policies ........................................................................................................138 Chapter 32—Monitoring Fiscal Status ..............................................................................................................142 Chapter 33—Glossary of Financial Terms ........................................................................................................ 146 Section 8: Resources Chapter 34—Resources and Readings .............................................................................................................152 Chapter 35—Acronyms and Terms ....................................................................................................................156 Section 1: California Community Colleges Chapter 1 The California Community College System The California Community College system is the largest system of higher education in the world, with 115 colleges organized into 73, serving over 2 million students. By design, California's community college districts incorporate all of the state's territory. Virtually all Californians are within commuting distance of a community college. Districts vary in enrollment from the Lake Tahoe Community College District with 1,500 full-time equivalent students to the Los Angeles Community College District with 92,199 students. The colleges are publicly supported and locally oriented institutions that offer associate degrees, transfer education, and workforce development programs. They are part of California's three-tiered, public postsecondary educational system – the California Community Colleges, California State University, and University of California. Governance Each of the 72 community college districts in the state has a locally-elected board of trustees, responsive to local community needs and charged with the policy leadership for the district. Boards range in size from five to seven members who are elected by the local community either on a district-wide or area basis. Boards also have student members who are elected by the students. The role and responsibilities of local boards are described in other chapters of the Trustee Handbook. The statewide California Community Colleges system is governed by a Board of Governors (BOG), which was created in 1967 to oversee the colleges comprising the system. The 17-member Board establishes policy and regulations, interacts with the Legislature and federal and state organizations, and selects the Chancellor for the system. Board members are appointed by the governor. Two seats on the Board are designated for trustees, two for community college faculty, one for classified staff and two for students. The Board of Governors is directed to maintain and continue, to the maximum degree permissible, local autonomy and control in the administration of the community colleges. The Chancellor consults with the colleges through a formal system. The Consultation Council includes representatives from the chief executive officers, faculty members, chief instructional officers, chief student services officers, chief business officers, chief human resources officers, trustees, students, and the Community College League of California (the League). The board of the California Community College Trustees (part of the League) meets periodically with the Board of Governors to discuss topics of mutual concern. The System Office is the administrative branch of the California Community Colleges System. The System Office implements Board of Governors’ regulations and other legislation, allocates state funding, oversees the conduct of the colleges, and provides leadership for the system. Students and Employees Over 2 million students are served by the community colleges each year. Students come from all walks of life and all educational backgrounds. Their average age is about 27. Sixty percent of the students attend on a part-time basis. Community College League of California Trustee Handbook Page 1 The Community
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