Jilin Urban Development Project
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Technical Assistance Consultant’s Report Project Number: 46048-001 March 2014 People’s Republic of China: Jilin Urban Development Project FINAL REPORT (Volume II of V) Prepared by HJI Group Corporation Costa Mesa, CA, USA. For Jilin Provincial Government This consultant’s report does not necessarily reflect the views of ADB or the Government concerned, and ADB and the Government cannot be held liable for its contents. (For project preparatory technical assistance: All the views expressed herein may not be incorporated into the proposed project’s design. CURRENCY EQUIVALENTS (As of 15 January 20141) Currency Unit – yuan (CNY) CNY 1.00 = $ 0.1667 $1.00 = CNY 6.000 ABBREVIATIONS 1 Due to the uncertainty of future change of the exchange rate, a fixed currency exchange rate is assumed and used for the analysis of the project. WEIGHTS AND MEASURES NOTE In this report, "$" refers to US dollars. Jilin Urban Improvement Project Supplementary Appendix 1 (TA 8172-PRC) Final Report Supplementary Appendix 1 Project Management Manual (PAM) Project Administration Manual Project Number: 46048 January 2014 People’s Republic of China: Jilin Urban Improvement Project ii Jilin Urban Improvement Project Supplementary Appendix 1 (TA 8172-PRC) Final Report Contents ABBREVIATIONS iv I. PROJECT DESCRIPTION ............................................................................................. 1 A. Background and Rationale ................................................................................. 1 B. Impact and Outcome .......................................................................................... 3 C. Outputs ................................................................................................................ 3 II. IMPLEMENTATION PLAN ............................................................................................. 6 A. Project Readiness Activities .............................................................................. 6 B. Overall Project Implementation Plan ................................................................. 7 III. PROJECT MANAGEMENT ARRANGEMENT ............................................................... 8 A. Project Implementation Organization – Roles and Responsibilities ............... 8 B. Key Persons Involved in Implementation ....................................................... 10 C. Project Organization Structure ........................................................................ 13 IV. COST AND FINANCING .............................................................................................. 14 A. Detailed Cost Estimate by Expenditure Category .......................................... 16 B. Allocation and Withdrawal of Loan Proceeds ................................................. 17 C. Detailed Cost Estimate by Financier ............................................................... 18 D. Detailed Cost Estimate by Outputs ................................................................. 19 E. Detailed Cost Estimate by Year ....................................................................... 20 F. Contract and Disbursement S-Curve ............................................................... 21 G. Fund Flow Mechanism ..................................................................................... 22 V. FINANCIAL MANAGEMENT ....................................................................................... 23 A. Financial Management Assessment ................................................................ 23 B. Disbursement .................................................................................................... 23 C. Accounting ........................................................................................................ 25 D. Auditing and Public Disclosure ....................................................................... 25 VI. PROCUREMENT AND CONSULTING SERVICES ...................................................... 27 A. Advance Contracting and Retroactive Financing ........................................... 27 B. Procurement of Goods, Works and Consulting Services .............................. 27 C. Procurement Plan ............................................................................................. 28 D. Consultant's Inputs and Terms of Reference ................................................. 32 VII. SAFEGUARDS ............................................................................................................ 50 A. Environment ...................................................................................................... 50 B. Involuntary Resettlement ................................................................................. 51 VIII. GENDER AND SOCIAL DIMENSION .......................................................................... 56 A. Summary Poverty Reduction and Social Strategy ......................................... 56 B. Gender Development and Gender Action Plan ............................................... 56 C. Social Development and Social Action Plan ................................................... 57 D. Other Social Aspects ........................................................................................ 58 IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION ............................................................................................................... 68 i A. DESIGN AND MONITORING FRAMEWORK ..................................................... 68 B. Monitoring ......................................................................................................... 72 1. Project Performance Monitoring ...................................................................... 72 2. Compliance Monitoring .................................................................................... 72 3. Safeguards Monitoring ..................................................................................... 72 4. Stakeholder Communication Strategy ............................................................ 75 X. ANTICORRUPTION POLICY ....................................................................................... 77 XI. ACCOUNTABILITY MECHANISM ............................................................................... 78 XII. RECORD OF PAM CHANGES .................................................................................... 79 ATTACHMENT 1: Environmental Management Plan ATTACHMENT 2: Road Maps ii Project Administration Manual Purpose and Process The project administration manual (PAM) describes the essential administrative and management requirements to implement the project on time, within budget, and in accordance with Government and Asian Development Bank (ADB) policies and procedures. The PAM should include references to all available templates and instructions either through linkages to relevant URLs or directly incorporated in the PAM. The Jilin Provincial Government (JPG), the executing agency; Baicheng Municipal Government (BCMG) and Baishan Municipal Government (BSMG), the implementing agencies; Baicheng Economic Development Zone Development and Investment Co Ltd (BEDZDI), Baishan Xibeicha Qiyuan Hydropower Co Ltd (BXQH), and Baishan Solid Waste Disposal Co Ltd (BSWD), the project implementing units, are wholly responsible for the implementation of the ADB financed project, as agreed jointly between the borrower and ADB, and in accordance with Government and ADB’s policies and procedures. ADB staff is responsible to support implementation including compliance by JPG, BCMG, BSMG, BEDZDI, BXQX and BSWD of their obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures. At Loan Negotiations the borrower and ADB shall agree to the PAM and ensure consistency with the Loan agreement. Such agreement shall be reflected in the minutes of the Loan Negotiations. In the event of any discrepancy or contradiction between the PAM and the Loan Agreement, the provisions of the Loan Agreement shall prevail. After ADB Board approval of the project's report and recommendations of the President (RRP) changes in implementation arrangements are subject to agreement and approval pursuant to relevant Government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval they will be subsequently incorporated in the PAM. iii Abbreviations ADB – Asian Development Bank ACWF – All China Women’s Federation BCMG – Baicheng Prefecture Municipal Government BSMG – Baishan Prefecture Municipal Government BEDZ – Baicheng Economic Development Zone BEDZDI – BEDZ Development and Investment Co Ltd BXQH – Baishan Xibeicha Qiyuan Hydropower Co Ltd BSWD – Baishan Solid Waste Disposal Co Ltd CNY – Chinese Yuan CEIA – Consolidate Environmental Impact Assessment DFR – Draft Final Report FYP – Five Year Plan EA – Executing Agency EIA – Environment Impact Assessment EIRR – Economic Internal Rate of Return EMP – Environmental Management Plan FIRR – Financial Internal Rate of Return FMA – Financial Management Assessment FSR – Feasibility Study Report GAP – Gender Action plan GDP – Gross Domestic Product GRM – Grievance Redress Mechanism IA – Implementing Agency IEE – Initial Environmental Examination ICB – International Competitive Bidding JPDRC – Jilin Provincial Development and Reform Commission JPFD – Jilin Provincial Financial Department JPEPD – Jilin Provincial Environmental Protection Department JPG – Jilin Provincial Government JPSLR