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PENRYN TOWN COUNCIL Date: 24 March 2016 YOU ARE HEREBY SUMMONED TO A MEETING OF PENRYN TOWN COUNCIL TO BE HELD IN THE TOWN HALL, PENRYN ON MONDAY 4 APRIL 2016 AT 7.00 PM FOR THE FOLLOWING TRANSACTIONS. Town Clerk AGENDA 1. APOLOGIES 2. DECLARATIONS OF INTEREST To receive declarations of interests in relation to items on the agenda 3. DISPENSATIONS To considers requests for dispensations on declarations of interest 4. COMMUNITY PHARMACY To receive a presentation from Mark Taylor, Manager, Penryn Surgery, on the implications of the proposed funding cuts to community pharmacies 5. UNIVERSITY GROWTH PLANS To receive a presentation on the growth plans for the combined universities of Exeter and Falmouth 6. PUBLIC PARTICIPATION An opportunity is provided for members of the public to address the Town Council concerning matters on the agenda. Members of public who wish to speak should contact the Town Clerk by 5.00 p.m. on Monday 4 April to register. For full details of procedures for public speaking at Council meetings, or how to raise issues which are not on the agenda, please visit the Town Council’s website, www.penryntowncouncil.co.uk , click on the link below, or visit the Town Council offices and request a copy: Protocol for Public Speaking at Council Meetings PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be 1 aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role. 7. MINUTES To approve as a correct record minutes of the Council meeting held on 7 March 2016 [Pages 3–6] To note the minutes of the Penryn Week Committee held on 23 February 2016 [Pages 7–10] To note the minutes of the Penryn Week Committee held on 29 February 2016 [Pages 11–14] To note the minutes of the Penryn Week Committee held on 16 March 2016 [Pages 15–17] 8. CORRESPONDENCE To receive items of correspondence 9. MAYOR’S ANNOUNCEMENTS AND ENGAGEMENTS To note the Mayor’s announcements and engagements between 29 February and 28 March 2016 [Page 18] 10. REPRESENTATIONS BY CORNWALL COUNCIL MEMBERS AND REPORTS BY COUNCILLORS ATTENDING EXTERNAL MEETINGS 11. REPORT FROM THE TOWN CLERK To receive an update report from the Town Clerk [Pages 19–20] 12. ACCOUNTS To approve a list of accounts paid and the monthly statement for the period 1 to 29 February 2016 [Pages 21–32] 13. SITE ALLOCATION DEVELOPMENT PLAN DOCUMENT To consider the final draft Falmouth and Penryn Site Allocation Development Plan Document [Pages 33–34] 13. PLANNING APPLICATIONS To consider planning applications submitted for observations [Page 35] 14. RECOMMENDATION FROM THE COMMUNITY EMERGENCY PLAN WORKING PARTY To note the minutes of the meeting of the Community Emergency Plan Working Party and to consider a recommendation to approve the Penryn Community Emergency Plan [Pages 36–38] 15. CEMETERY FEES To consider a proposal to remove the burial fees for residents aged 17 years [Pages 39–42] 16. MEMORIAL BENCHES To consider quotes for replacement memorial benches in the Memorial Gardens and Old Gentlemen’s Shelter [Page 43] 17. COMMUNITY GRANTS To consider requests for Community Grants [Pages 44–46] 2 18. EXCLUSION OF THE PRESS AND PUBLIC To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the public be excluded from the meeting during consideration of the following item by reason of the confidential nature of the item. Proceedings, apart from any resolutions passed, shall remain confidential. 19. PENRYN LIBRARY HEADS OF TERMS To agree in principle Heads of Terms for the transfer of Penryn Library from Cornwall Council to Penryn Town Council 3 4 MINUTES OF THE MEETING OF PENRYN TOWN COUNCIL HELD ON MONDAY 7 MARCH 2016 AT 7.00 P.M. IN THE COUNCIL CHAMBER, TOWN HALL, PENRYN Councillors Present: M Snowdon – Town Mayor Mrs M V Bennett, Mrs G A Grant, K S Green, Mrs B Hulme, R P Mitchell, M J Mullins, Mrs S Peters, C S F Smith, C K Wenmoth and E L Wilkes 179. APOLOGIES Apologies were received from Councillors Mrs M K May (Cornwall Council business) and G C Rickard (ill). 180. DECLARATIONS OF INTEREST There were no declarations of interest. 181. DISPENSATIONS There were no requests for dispensations. 182. PRESENTATION FROM THE SWAMP CIRCUS TRUST Brett Jackson, Artistic Director of the Swamp Circus Trust, gave a presentation on the TREI Children’s Library Project, a two year project funded by Comic Relief and the Health Trust and based in Penryn Library. The funding would provide 2 x 2 hour sessions per week of creative activities for up to three years in groups of no more than 20 at a time. Mr Jackson advised that the Swamp Circus Trust had experience of working with young people not in employment, education or training and from Pupil Referral Units and had an 86% success rate in getting young people to progress into work. 183. PUBLIC PARTICIPATION The Town Clerk advised that no requests had been received from members of the public wishing to speak at the meeting. 184. MINUTES RESOLVED that the minutes of the Council meeting held on 1 February 2016 be approved and signed as a correct record. Proposed by Councillor Mrs G A Grant and seconded by Councillor Mrs S Peters The minutes of the meeting of the Planning Committee held on 15 February 2016 were noted. The minutes of the meeting of the Staffing Committee held on 22 February 2016 were noted. The minutes of the meeting of the Penryn Week Committee held on 19 January 2016 were noted. 5 The minutes of the meeting of the Port of Penryn Working Party held on 25 February 2016 were noted. 185. CORRESPONDENCE There were no items of correspondence. 186. MAYOR’S ANNOUNCEMENTS AND ENGAGEMENTS The list of Mayor’s engagements since the last meeting was noted. 187. REPRESENTATIONS BY CORNWALL COUNCIL MEMBERS AND REPORTS BY COUNCILLORS ATTENDING EXTERNAL MEETINGS Cornwall Councillor Tony Martin attended the meeting and advised that he had nothing to report. Councillor Mrs B Hulme gave an update on the work of Hands Up Penryn which included consultation events at Glen View and details of a further consultation at Permarin Road on the Pocket Park on Sunday 13 March. Councillor Mrs G A Grant advised that she had attended community resilience training in the emergency centre at County Hall and that officers had been impressed with Penryn’s Community Emergency Plan and had shared it with other Councils in the process of developing a plan. She added that the plan included an Emergency Plan, a Flood Plan and a Recovery Plan and would be finalised at a meeting of the Community Emergency Plan Working Party on Tuesday 15 March. She advised that the Town Council would receive a £600 grant on completion of the plan. Councillor M J Mullins congratulated Councillor Mrs G A Grant on completing the plan which had involved a great deal of work. Councillor M J Mullins advised that he had attended a meeting of the Harbours Board along with Councillor M Snowdon. Councillor C S F Smith advised that David Pollard of the Cornwall Marine Network would be speaking at the next Penryn Network Breakfast on the Jigsaw Project. He added that he had been working as an external assessor on a second year architecture project looking at improving access between Commercial Road and the town centre, and that a final presentation was due to be given on Friday 13 May. Councillor C K Wenmoth was working with students on a number of heritage projects linked to the Penryn 800 celebrations and the museum. He advised that the museum visitor numbers for one month had already exceeded the total for the previous year. Councillor Mrs S Peters had attended a Councillor Surgery with a group of young people at the Highway Church along with Councillor R P Mitchell. The issue of most concern was the pedestrian crossing at the top of Station Road. As a result, a group of young people would be holding a workshop to investigate alternative ideas before meeting again with Councillors at a later date. Councillor Mrs G A Grant advised that the Penryn Memory Café was now over six months old and was of great benefit to the clients, but she added that there was a need to raise awareness of the facility and expand the client base. She thanked the Town Mayor for fund raising for the Memory Café as his adopted charity. 6 188. REPORT FROM THE TOWN CLERK The Town Clerk presented an update report on the work of the Council which was noted. 189. ACCOUNTS RESOLVED that the list of accounts paid from 1 to 31 January 2016 be approved. Proposed by Councillor E L Wilkes and seconded by Councillor K S Green 190. SELECTION OF DEPUTY MAYOR FOR THE CIVIC YEAR 2016/17 RESOLVED that Councillor Mrs S Peters be selected Deputy Mayor for the civic year 2016/17. Proposed by Councillor Mrs G A Grant and seconded by Councillor M Snowdon Councillor Mrs S Peters thanked Councillors for their support. 191. PENRYN LIBRARY RESOLVED that the building survey report on Penryn library be noted and that the Town Council confirms its intention to continue with negotiations with Cornwall Council regarding the asset transfer of the library building and the devolution of the library service in Penryn to the Town Council.

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