DRAFT Appendix A 72nd Grand Council Schedule

Time Session Name Room Tuesday, July 30 Noon - 6:00 PM Registration Grand Ballroom Foyer 1:00 PM - 4:00 PM Executive Council Meeting Salon I 4:00 PM - 7:00 PM Facilitator Orientation Salon I 7:00 PM - 11:00 PM Opening Reception with Ice Cream Social Fountain Terrace

Wednesday, July 31 7:30 AM - 9:00 AM Breakfast Grand A-D 8:00 AM - 9:00 AM Registration Grand Ballroom Foyer 9:00 AM - 11:00 AM Opening Business Session Grand E-G 11:00 AM - 11:30 AM Grand Council Photo Front Drive 11:30 AM - 12:30 PM Lunch Grand A-D 12:30 PM - 3:00 PM Professional Headshots Salon III 1:00 PM - 3:00 PM Open Candidate Review Grand E-G 3:15 PM - 4:15 PM Regional Caucus I Great Lakes Salon VII & VIII Mid-Atlantic Garden 3 Midwest Garden 1 Mountain Salon VI Northeast Harbor Pacific Pacific Southcentral Garden 4 Southeast Garden 2 4:30 PM - 5:30 PM Reference Committee I Alumni Affairs Garden 4 Collegiate Affairs Garden 1 Nominations Committee Salon IV Organizational Affairs Garden 2 5:30 PM - 6:00 PM Regional Nominations Committee Great Lakes Salon VII & VIII Mid-Atlantic Garden 3 Midwest Garden 1 Mountain Salon VI Northeast Harbor Pacific Pacific Southcentral Garden 4 Southeast Garden 2 7:00 PM - 7:30 PM Chapter Swap Meet Setup Grand A-D 7:30 PM - 9:30 PM Chapter Swap Meet Grand A-D

DRAFT DRAFT 72nd Grand Council Schedule

Time Session Name Room Thursday, August 1 7:30 AM - 9:00 AM Breakfast Grand A-D 7:30 AM - 9:00 AM Delegate Orientation Breakfast Garden 3 9:00 AM - 11:45 AM Delegate Track Session Grand E-G Education Manual Officer Training Course Salon VI Executive Track Officer Training Course Harbor Executive Track Officer Training Course Pacific Leading from Behind with PLEI Salon VII & VIII Leading from Within with PLEI Garden 1 Leading from Within with PLEI Garden 2 Membership Track Officer Training Course Garden 4 11:45 AM - 12:45 PM Lunch Grand A-D 1:00 PM - 2:00 PM Regional Caucus II Great Lakes Salon VII & VIII Mid-Atlantic Garden 3 Midwest Garden 1 Mountain Salon VI Northeast Harbor Pacific Pacific Southcentral Garden 4 Southeast Garden 2 2:15 PM - 5:00 PM Chapter Interviews Great Lakes Salon VII & VIII Mid-Atlantic Garden 3 Midwest Garden 1 Mountain Salon VI Northeast Harbor Pacific Pacific Southcentral Garden 4 Southeast Garden 2 5:00 PM - 6:00 PM Chapter Meetings with Executive Council Commodore 5:00 PM - 6:00 PM Professional Interview Skills Grand E-G 6:00 PM - 9:00 PM Regional Celebrations Great Lakes Salon VII & VIII Mid-Atlantic Garden 3 Midwest Garden 1 Mountain Salon VI Northeast Harbor Pacific Pacific Southcentral Garden 4 Southeast Garden 2

DRAFT DRAFT 72nd Grand Council Schedule

Time Session Name Room Friday, August 2 7:30 AM - 9:00 AM Breakfast Grand A-D 7:30 AM - 9:00 AM PLEI Board Meeting Salon I 8:00 AM - 9:00 AM Headshots Salon III 9:00 AM - 10:30 AM Interim Business Session Grand E-G 9:00 AM - 10:30 AM Bar Trivia Garden 4 9:00 AM - 10:30 AM How to Dress for Success Garden 3 11:00 AM - 12:00 PM Reference Committee II Alumni Affairs Garden 4 Collegiate Affairs Garden 1 Nominations Committee Salon IV Organizational Affairs Garden 2 12:00 PM - 1:00 PM Delegate Track Session Grand E-G Education Manual Officer Training Course Salon VI Executive Track Officer Training Course Harbor Executive Track Officer Training Course Pacific Leading from Behind with PLEI Salon VII & VIII Leading from Within with PLEI Garden 1 Leading from Within with PLEI Garden 2 Membership Track Officer Training Course Garden 4 1:00 PM - 2:00 PM Lunch Grand A-D 1:00 PM - 2:00 PM Professional Development Roundtable Lunch Salon I 2:00 PM - 3:00 PM Delegate Track Session Grand E-G Education Manual Officer Training Course Salon VI Executive Track Officer Training Course Harbor Executive Track Officer Training Course Pacific Leading from Behind with PLEI Salon VII & VIII Leading from Within with PLEI Garden 1 Leading from Within with PLEI Garden 2 Membership Track Officer Training Course Garden 4 3:00 PM - 4:30 PM Regional Caucus III Great Lakes Salon VII & VIII Mid-Atlantic Garden 3 Midwest Garden 1 Mountain Salon VI Northeast Harbor Pacific Pacific Southcentral Garden 4 Southeast Garden 2 4:30 PM - 5:30 PM Professional Headshots Salon III 4:30 PM - 5:00 PM Regional Correspondent Group Photo Salon III 5:00 PM - 6:00 PM St. Jude Presentation Grand E-G 6:00 PM - 8:00 PM Alumni Reception and Silent Auction Pool - North Tower

DRAFT DRAFT 72nd Grand Council Schedule

Time Session Name Room Saturday, August 3 7:30 AM - 9:00 AM Breakfast Grand A-D 8:00 AM - 10:00 AM Headshots Salon III 9:00 AM - 12:00 PM Memorial Service & Final Business Session Grand E-G 9:30 AM - 12:00 PM Board Games Garden 4 9:45 AM - 10:45 AM St. Jude Presentation Garden 3 11:00 AM - 12:00 PM MidYear Do's & Don'ts Garden 3 1:00 PM - 2:00 PM Lunch Grand A-D 1:00 PM - 2:00 PM Alumni Chapter Roundtable Lunch Garden 1-2 2:00 PM - 5:00 PM Advisor Networking Salon IV 2:00 PM - 3:00 PM Alumni Chapter Interviews Great Lakes Grand F Mid-Atlantic Garden 3 Midwest Garden 1 Mountain Grand G Northeast Grand E Pacific Pacific Southcentral Garden 4 Southeast Garden 2 2:00 PM - 3:00 PM Financial Empowerment Salon I 3:00 PM - 4:00 PM Alumni CE: Harbor Pediatric Medication Adherence and Counseling 3:00 PM - 4:00 PM Regional Conference Roundtable Pacific 4:00 PM - 5:00 PM Alumni CE: Harbor Effectiveness Through Understanding Yourself and Others Around You 7:00 PM - 11:00 PM Banquet and Awards Presentation Grand A-D

Sunday, August 4 9:00 AM - 11:00 AM Post Grand Council Executive Meeting Commodore

DRAFT Appendix B AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Cassandra Abeyta Gamma Beta Alumni [email protected] Asim Abu-Baker Alpha Theta Alumni [email protected] John Chris Adricula Gamma Iota Alumni [email protected] Murphy Affolder Beta Delta Collegiate [email protected] Kristin Ahlert Beta Eta Alumni [email protected] Andrew Aitken Epsilon Collegiate [email protected] Marlene Alailima Tau Collegiate [email protected] Emily Albers Psi Collegiate [email protected] Raymond Alcaraz Delta Gamma Collegiate [email protected] Caroline Alexander Tau Collegiate [email protected] Mallory Alexander Tau Collegiate [email protected] Raja Ali Beta Alpha Collegiate [email protected] Inocencio Alonzo Delta Beta Collegiate [email protected] Alexis Alvarado Alpha Zeta Collegiate [email protected] Nancy Alvarez Alpha Nu Alumni [email protected] Chisom Amaeze Alpha Rho Collegiate [email protected] Cambria Amo Beta Sigma Alumni [email protected] Claire Anderson Beta Omega Alumni [email protected] Kevin Anderson Beta Omega Alumni [email protected] Nicholas Angelopoulos Beta Alpha Alumni [email protected] Emmanuel Anozie Gamma Theta Collegiate [email protected] Edmund Antone Beta Sigma Alumni [email protected] Paige Antonelli Delta Delta Collegiate [email protected] Brandon Appelt Lambda Collegiate [email protected] Katy Armstrong Lambda Alumni [email protected] Dorothy Arner Gamma Pi Collegiate [email protected] Allacyn Arnold Tau Collegiate [email protected] Priscilla Arteaga Delta Zeta Collegiate [email protected] Marwan Awadalla Beta Alpha Collegiate [email protected] Cooper Bailey Gamma Rho Collegiate [email protected] Brooke Balenger Beta Omega Collegiate [email protected] Monique Banisa Beta Kappa Collegiate [email protected] Eric Barbye Gamma Omicron Alumni [email protected] Angela Barnick Gamma Psi Collegiate [email protected] Simarjit Batth Gamma Beta Alumni [email protected] Kris Bauernsmith Beta Sigma Collegiate [email protected] Talin Bchakjian Omicron Collegiate [email protected] Nisha Bhide Beta Nu Alumni [email protected] Hashan Bhim Chi Collegiate [email protected] Trey Bickley Delta Beta Collegiate [email protected] Tommy Bidwell Chi Collegiate [email protected] Whitney Blasen Nu Collegiate [email protected] Pamela Bosse Gamma Epsilon Alumni [email protected] Andrea Bourque Rho Alumni [email protected] Kenneth Bowling Beta Omega Collegiate [email protected] Tara Bracken Alpha Collegiate [email protected] Jennifer Bradley Gamma Delta Collegiate [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Anna Brecheisen Beta Iota Collegiate [email protected] Stephanie Brokaw Xi Collegiate [email protected] Quintin Broussard Alpha Tau Alumni [email protected] Joe Brown Beta Rho Collegiate [email protected] Laura Brown Phi Alumni [email protected] Molly Brown Tau Collegiate [email protected] Aspen Bryant Beta Upsilon Collegiate [email protected] Christopher Burgess Beta Beta Alumni [email protected] Ezra Burgoyne Lauren Burton Alpha Gamma Collegiate [email protected] Joshua Caballero Omega Alumni [email protected] Victor Camargo Beta Xi Collegiate [email protected] Gia Capule Alpha Psi Collegiate [email protected] James Carey Lori Carey [email protected] Patrick Carey Gamma Zeta Alumni [email protected] Alyssa Mae Carrasco Omicron Alumni [email protected] Justin Carter Gamma Nu Collegiate [email protected] Peggy Carver Alpha Alumni [email protected] Cody Cedergren Gamma Eta Collegiate [email protected] Allison Chacon Omicron Collegiate [email protected] Anthony Chaffee Delta Alumni [email protected] Eric Chang Beta Chi Collegiate [email protected] Jennifer Chang Zeta Alumni [email protected] Craig Chapman Alpha Omega Alumni [email protected] Matthew Chellino Tau Collegiate [email protected] Etania Cheng Delta Epsilon Collegiate [email protected] Evan Cheng Alpha Psi Collegiate [email protected] Irene Chia Alpha Psi Collegiate [email protected] Rachel Chiou Alpha Collegiate [email protected] Imaikalani Chock Gamma Theta Collegiate [email protected] Amanda Choi Beta Kappa Collegiate [email protected] Jaehun Choi Beta Alpha Collegiate [email protected] Brian Chung Gamma Iota Collegiate [email protected] Letoia Clark Xi Collegiate [email protected] Courtney Cobb Sarah Compton Xi Collegiate [email protected] Miguel Contreras Gamma Gamma Collegiate [email protected] Edward Conway Delta Alumni [email protected] Rhonda Cooper-DeHoff Zeta Alumni [email protected] Katelyn Corcoran Nu Collegiate [email protected] Ronald Corey Beta Gamma Alumni [email protected] Ryan Costantino Eta Alumni [email protected] Jessica Coy Beta Sigma Alumni [email protected] Zane Crawford James Crawley Joseph Cresap Gamma Upsilon Alumni [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Andres Cruz Beta Sigma Collegiate [email protected] Arianne Dagdag Gamma Iota Collegiate [email protected] Richard Dang Omicron Alumni [email protected] Thinh Dang Lambda Alumni [email protected] Tim Dang Omicron Collegiate [email protected] Chase Darden Delta Beta Collegiate [email protected] Marleyna Daughters Delta Epsilon Collegiate [email protected] Bryan Davidson Gamma Upsilon Alumni [email protected] Monica Dawson Gamma Beta Alumni [email protected] Michael Dean Gamma Eta Alumni [email protected] Marlon Dela Cruz Gamma Iota Collegiate [email protected] Yalin Deng Lambda Collegiate [email protected] Lauren Denton Beta Kappa Collegiate [email protected] Divya Desai Beta Phi Collegiate [email protected] Erica Diamantides Beta Chi Alumni [email protected] Dena Dillon Alpha Alumni [email protected] Harneal Diocee Gamma Nu Collegiate [email protected] Joseph DiPaola Beta Alpha Collegiate [email protected] Paulina Do Sigma Collegiate [email protected] Timothy Do Beta Gamma Collegiate [email protected] Diana Doan Gamma Theta Alumni [email protected] Catherine Donaldson Sigma Collegiate [email protected] Meredith Douglas Omega Collegiate [email protected] Monica Douglas Beta Nu Collegiate [email protected] Kimmy Dovan Alpha Psi Collegiate [email protected] Wayland Dowden Omega Alumni [email protected] Gia Duong Gamma Beta Collegiate [email protected] Tony Duong Sigma Collegiate [email protected] Vincent Duong Delta Epsilon Collegiate [email protected] Sandra Dwabe Omicron Collegiate [email protected] Sarah Edwards Delta Beta Collegiate [email protected] Thomas Ellington Alpha Rho Alumni [email protected] Thor Enggaard Delta Gamma Collegiate [email protected] Collins Enwerem Beta Omicron Collegiate [email protected] Jafar Essayli Omicron Collegiate [email protected] Kenneth Faber Epsilon Collegiate [email protected] Whitney Fakolade Omicron Collegiate [email protected] Brigid Farrar Beta Delta Alumni [email protected] Nicholas Farrar Beta Delta Alumni [email protected] Hannah Feinman Alpha Gamma Collegiate [email protected] Mercedes Felix-Contreras Gamma Psi Collegiate [email protected] Caitlin Fellers Delta Beta Collegiate [email protected] Brianna Felts Omega Collegiate [email protected] Darren Feng Beta Nu Collegiate [email protected] Kevin Ferrall Gamma Epsilon Alumni [email protected] Eric V. Fields Eta Alumni [email protected] Daidee Figueiral Delta Alpha Collegiate [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Vriana Fincher Chi Collegiate [email protected] Arya Firoozan Beta Alpha Collegiate [email protected] Kyle Fischer Omicron Collegiate [email protected] Megan Flandro Alpha Zeta Collegiate [email protected] Emma Fontaine Gamma Mu Collegiate [email protected] Savannah Fowler Gamma Lambda Collegiate [email protected] Emily Freier Psi Collegiate [email protected] Emily Fu Omega Collegiate [email protected] Jerry Fu Omega Alumni [email protected] Howard Gaines Beta Omega Collegiate [email protected] Tobias Gao Beta Alpha Collegiate [email protected] Mika Garrett Xi Collegiate [email protected] Seth Garries Tau Collegiate [email protected] Joseph Gersbeck Beta Alpha Collegiate [email protected] Caitlin Gibson Lambda Alumni [email protected] Bianca Glab Alpha Nu Collegiate [email protected] Quintin Good Beta Beta Collegiate [email protected] Alexa Goodman Beta Sigma Collegiate [email protected] Melody Gougerchian Delta Gamma Collegiate [email protected] John Grabenstein Beta Gamma Alumni [email protected] Julie Green Beta Sigma Alumni [email protected] Brooke Greene Alpha Iota Alumni [email protected] Sean Greene Alpha Theta Alumni [email protected] John Grieb Beta Gamma Collegiate [email protected] Becky Griffith [email protected] Kevin Grigori Beta Xi Collegiate [email protected] Xin Gu Omicron Collegiate [email protected] Steven Guhr Omicron Collegiate [email protected] Joshua Guiry Alpha Theta Collegiate [email protected] Alexandra Gutierrez Gamma Alpha Collegiate [email protected] Van Ha Beta Omega Alumni [email protected] Amber Hackney Gamma Eta Collegiate [email protected] Christoper Hall Delta Delta Collegiate [email protected] Justin Hall Beta Nu Collegiate [email protected] Alexis Hand Alpha Psi Collegiate [email protected] Rikki Hanthorn Beta Iota Alumni [email protected] Kathryn Harmer Alpha Collegiate [email protected] Brittany Harnicher Delta Eta Collegiate [email protected] Kylie Harris Beta Xi Collegiate [email protected] Spencer Harris Alpha Epsilon Collegiate [email protected] Mark Haymon Tau Alumni [email protected] Hana Hays Beta Omega Alumni [email protected] Nate Heitz Gamma Zeta Collegiate [email protected] Timothy Henderson Alpha Theta Alumni [email protected] Mark Herrington Beta Delta Collegiate [email protected] Benjamin Herrmann Mu Collegiate [email protected] Kirk Hevener Omega Alumni [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Jacob Hill Gamma Phi Collegiate [email protected] Lindsay Hillmer Psi Collegiate [email protected] Amy Hoelzel Beta Kappa Collegiate [email protected] Lexie Hoffman Alpha Iota Alumni [email protected] Jaime Holden Alpha Sigma Collegiate [email protected] Jason Hollingworth Beta Rho Alumni [email protected] Nicole Hsu Beta Omega Alumni [email protected] Nate Hulver Beta Pi Collegiate [email protected] Colin Hungerpiller Beta Theta Collegiate [email protected] Bryan Huynh Gamma Theta Alumni [email protected] Ethan Huynh Omicron Alumni [email protected] Grace Huynh Zeta Collegiate [email protected] Samantha Isidro Delta Epsilon Collegiate [email protected] Jennifer Ito Alpha Psi Collegiate [email protected] Sean Iwata Alpha Psi Collegiate [email protected] Bruce Jarvi Gamma Mu Alumni [email protected] Eric Jarvi Gamma Mu Alumni [email protected] Michael Jaskowski Beta Alpha Collegiate [email protected] Daniel Jinks Omega Alumni [email protected] Bhaumik Jivan Alpha Iota Collegiate [email protected] Adedeji John Delta Theta Collegiate [email protected] Jeremy Johnson Beta Omega Collegiate [email protected] Melanie Johnson Alpha Collegiate [email protected] Niasha Johnson Alpha Epsilon Collegiate [email protected] Tiffany Johnson Gamma Eta Alumni [email protected] Brittany Jones Alpha Kappa Alumni [email protected] Taisha Jones Gamma Delta Collegiate [email protected] Jacob Joyner Alpha Psi Alumni [email protected] Regina Jung Beta Nu Collegiate [email protected] Bacil Kadi Tau Collegiate [email protected] Ji Hae Kang Beta Iota Collegiate [email protected] Jessica Karlson Alpha Sigma Alumni [email protected] Sarah Kaspari Alpha Collegiate [email protected] Lisa Kasper Zeta Collegiate [email protected] Arvind Katta Beta Chi Collegiate [email protected] Michael Kelcz Beta Alpha Alumni [email protected] Matthew Kent Psi Alumni [email protected] Mahnoor Khan Gamma Epsilon Collegiate [email protected] Jamie Kilburn Beta Kappa Collegiate [email protected] Olivia Kim Gamma Pi Collegiate [email protected] Analise Klassen Delta Epsilon Collegiate [email protected] Kyle Kleckner Gamma Eta Alumni [email protected] Zachary Klingbeil Beta Delta Collegiate [email protected] Robert Komis Omega Collegiate [email protected] Miranda Kopfman Alpha Sigma Collegiate [email protected] Lezlie Kotlyar Gamma Upsilon Alumni [email protected] Matthew Kuhn Mu Collegiate [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Heather Kutzler Alpha Lambda Alumni [email protected] Paul Kwon Alpha Iota Collegiate [email protected] Luke Laborde Beta Beta Collegiate [email protected] Hue Lai Alpha Psi Collegiate [email protected] Lanni Lam Alpha Psi Collegiate [email protected] Vincent Lam Beta Nu Collegiate [email protected] Wilson Lang Gamma Nu Alumni [email protected] Zayne Lanier Alpha Zeta Collegiate [email protected] Edward Larimer Alpha Psi Alumni [email protected] Peggy Larimer Ryan Larson Alpha Collegiate [email protected] Brett Laude Alpha Theta Alumni [email protected] Vivian Laws Michelle Lay Gamma Rho Collegiate [email protected] Christopher Le Alpha Iota Collegiate [email protected] Michael Le Delta Gamma Collegiate [email protected] Nam Le Beta Omega Collegiate [email protected] Alex Ledbetter Gamma Eta Collegiate [email protected] Hyun Lee Alpha Iota Collegiate [email protected] Mayzhong Lee Gamma Iota Collegiate [email protected] Vivian Lee Alpha Psi Alumni [email protected] Emma Leffler Alpha Omega Alumni [email protected] Kaitlyn Lehtola Alpha Psi Collegiate [email protected] Emily Letsinger Tau Collegiate [email protected] Shawn Leveille Beta Zeta Collegiate [email protected] Samantha Lewiston Delta Collegiate [email protected] Hui Lin Alpha Iota Collegiate [email protected] Theodore Lingenfelter Tau Collegiate [email protected] Gloria Lo Beta Kappa Collegiate [email protected] Yancey Lockhart Gamma Gamma Alumni [email protected] Nathan Lowery Beta Gamma Collegiate [email protected] Vincent Lu Alpha Psi Collegiate [email protected] Diana Lui Sigma Alumni [email protected] Rachael Lundy Beta Iota Collegiate [email protected] Michelle Luu Sigma Collegiate [email protected] Jason Maille Gamma Epsilon Collegiate [email protected] Ritu Malhotra Alpha Psi Collegiate [email protected] Caleb Malinski Gamma Theta Alumni [email protected] Carl Manzano Beta Sigma Collegiate [email protected] Macary Marciniak Alpha Gamma Alumni [email protected] Kiley Margolis Alpha Omicron Collegiate [email protected] Michael Maroli Alpha Theta Collegiate [email protected] Megan Martell Gamma Mu Collegiate [email protected] Rychlend Martin-Horne Delta Beta Collegiate [email protected] Nicki Mashayekan Alpha Zeta Collegiate [email protected] Anthony McDonald Gamma Psi Collegiate [email protected] Andrew McInerney Alpha Sigma Collegiate [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Chephra Mckee Alpha Epsilon Alumni [email protected] Stacey McKenzie Beta Psi Collegiate [email protected] Carolina McNeal Delta Beta Collegiate [email protected] Michael McSpadden Alpha Tau Collegiate [email protected] Rachel Meier Alpha Mu Collegiate [email protected] Elissa Meyer Gamma Epsilon Alumni [email protected] Kollin Meyer Delta Beta Collegiate [email protected] Tira Meyers Lambda Alumni [email protected] Michael Micciche Beta Delta Collegiate [email protected] John Miller Gamma Rho Collegiate [email protected] Kevin Miller Alpha Psi Alumni [email protected] Gloma Milner Alpha Epsilon Collegiate [email protected] Tony Mitchum Alpha Gamma Alumni [email protected] Brice Mohundro Alpha Tau Alumni [email protected] Michael Mohundro Beta Beta Alumni [email protected] Kim Moll Lee Gamma Iota Collegiate [email protected] Stacie Moltzan Gamma Sigma Alumni [email protected] John Mondin Epsilon Alumni [email protected] Kaylee Moore Beta Kappa Collegiate [email protected] Wolfegang Moorhouse Alpha Collegiate [email protected] Mekenna Mortensen Gamma Epsilon Collegiate [email protected] Ajla Mujezinovic Alpha Nu Collegiate [email protected] Shannon Mulholland Beta Xi Collegiate [email protected] Joshua Murdock Alpha Phi Collegiate [email protected] Yash Murthy Sigma Collegiate [email protected] Sandube Mwakalinga Gamma Pi Collegiate [email protected] Jessica Mytty [email protected] Alanna Narvasa Gamma Iota Collegiate [email protected] Michael Negrete Zeta Alumni [email protected] Mary Ngo Delta Epsilon Alumni [email protected] Carolyn Nguyen Delta Epsilon Collegiate [email protected] David Nguyen Alpha Omega Collegiate [email protected] Hoang Nguyen Omega Collegiate [email protected] Kevin Nguyen Eta Collegiate [email protected] Michelle Nguyen Alpha Psi Collegiate [email protected] My Nguyen Gamma Theta Collegiate [email protected] Nicole Nielsen Gamma Omega Alumni [email protected] Margaret Noble Gamma Beta Collegiate [email protected] Amanda Norman Gamma Psi Alumni [email protected] Jacob Northrup Gamma Pi Alumni [email protected] Jenny Nowak Beta Kappa Collegiate [email protected] Reilly Oki Gamma Iota Collegiate [email protected] Julia Olson Alpha Nu Alumni [email protected] Collin O'Neill Eta Alumni [email protected] John Onori Gamma Mu Collegiate [email protected] Misha Osborne Alpha Psi Alumni [email protected] Dane Osmond Delta Zeta Alumni [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Ashley Otis Alpha Zeta Collegiate [email protected] Jeff Otis Tau Collegiate [email protected] Jordan Parke Iota Collegiate [email protected] Cory Parker Mallory Paszkiewicz Gamma Tau Collegiate [email protected] Arti Patel Alpha Collegiate [email protected] Devanshi Patel Alpha Omicron Collegiate [email protected] Krishna Patel Alpha Omicron Collegiate [email protected] Sejal Patel Alpha Omicron Alumni [email protected] Chris Pavero Beta Omega Alumni [email protected] Samantha Pelc Beta Kappa Collegiate [email protected] Tracy Peng Beta Nu Collegiate [email protected] Sydney Petersen Delta Beta Collegiate [email protected] Ivy Pham Delta Beta Collegiate [email protected] Brittany Phan Beta Nu Collegiate [email protected] Jackie Phan Gamma Omicron Collegiate [email protected] Michael Phan Delta Epsilon Alumni [email protected] Nicholas Phillips Beta Nu Collegiate [email protected] Lily Phong Omicron Collegiate [email protected] Andrew Piracha Beta Alpha Collegiate [email protected] Tatiana Pleil-Pino Gamma Alpha Collegiate [email protected] Jennifer Polyniak Beta Upsilon Alumni [email protected] Elizabeth Portteus Tau Collegiate [email protected] L. Michael Posey Alpha Iota Alumni [email protected] Tyler Prickette Delta Alumni [email protected] Sabrina Prince Beta Sigma Collegiate [email protected] Roxanne Puleo Omega Collegiate [email protected] Ethan Rawl Beta Chi Collegiate [email protected] Holly Rawlings Gamma Rho Alumni [email protected] Emma Redwine-Hixson Beta Iota Collegiate [email protected] Neil Reilly Gamma Tau Collegiate [email protected] Zachary Ress Alpha Sigma Collegiate [email protected] Katie Restis Gamma Psi Alumni [email protected] Ralph Reyes Beta Chi Alumni [email protected] Laura Rhodes Beta Phi Alumni [email protected] John Rickett Omega Collegiate [email protected] Elizabeth Rivard Alpha Nu Collegiate [email protected] Rachel Roberts Gamma Mu Collegiate [email protected] Branden Robinson Alpha Zeta Collegiate [email protected] John Killian Rodgers Xi Collegiate [email protected] Sarah Rose Theta Collegiate [email protected] Matthew Rozic Beta Gamma Collegiate [email protected] Joseph Rubilar Gamma Tau Collegiate [email protected] Bibiana Ruiz Granado Nu Collegiate [email protected] Sean Russell Sigma Collegiate [email protected] Brittany Ryan Peter Ryan Psi Alumni [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Noah Samuel Beta Alpha Collegiate [email protected] Audrian Santos Gamma Psi Collegiate [email protected] Daniel Saroop Beta Alpha Collegiate [email protected] Ralph Saroyan Alpha Psi Alumni [email protected] Matthew Sasaki Gamma Theta Alumni [email protected] Kenneth Schaer Alpha Mu Collegiate [email protected] Courtney Schammel Beta Kappa Alumni [email protected] Danielle Schenck Beta Chi Alumni [email protected] Alex Seevers Beta Eta Collegiate [email protected] Victoria Shearin Beta Kappa Collegiate [email protected] Kathryn Sheetz Beta Psi Collegiate [email protected] Kevin Shiau Beta Mu Alumni [email protected] Carly Shick Beta Iota Collegiate [email protected] Shelby Shultes Joseph Simonsen Beta Sigma Alumni [email protected] Steven Simpson Delta Delta Collegiate [email protected] Thoe Sin Beta Mu Collegiate [email protected] Anthony Sinconis Alpha Psi Alumni [email protected] Zara Sivertsen Alpha Zeta Alumni [email protected] Amanda Smith Beta Kappa Collegiate [email protected] Brandy Smith Rho Collegiate [email protected] Darrell Smith Beta Beta Collegiate [email protected] Garret Soares Alpha Psi Collegiate [email protected] Christopher Solomon Delta Beta Collegiate [email protected] Eric Sorrell Gamma Eta Collegiate [email protected] Katie Speer Omega Collegiate [email protected] Ali Spicer Gamma Omega Collegiate [email protected] Kristi Stanford Beta Iota Collegiate [email protected] Sarah Stepanek Beta Xi Collegiate [email protected] Jeanette Stephens Britini Stevens Gamma Lambda Collegiate [email protected] Jimmy Stevens Gamma Theta Alumni [email protected] Parker Stewart Mu Collegiate [email protected] Grant Stimes Psi Alumni [email protected] Michelle Su Alpha Psi Collegiate [email protected] Winston Su Beta Nu Collegiate [email protected] Brandon Sucher Beta Rho Alumni [email protected] Courtney Sullivan Delta Gamma Collegiate [email protected] Candace Sutton Alpha Omega Alumni [email protected] Joseph Swanson Omega Alumni [email protected] Elizabeth Swisher Delta Alpha Collegiate [email protected] Patrick Tabon Gabriella Tagliapietra Psi Collegiate [email protected] Carl Teachey Beta Kappa Alumni [email protected] Matthew Thaller Beta Alpha Collegiate [email protected] Sonya Thiessen Nu Collegiate [email protected] Christian Thompson Delta Zeta Alumni [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Traci Thompson Lambda Alumni [email protected] Tatianna Timor Alpha Kappa Collegiate [email protected] Justin Tobar Gamma Nu Collegiate [email protected] Brandon Tran Alpha Psi Collegiate [email protected] Cecile Tran Sigma Collegiate [email protected] David Tran Delta Epsilon Collegiate [email protected] Johnny Tran Gamma Theta Collegiate [email protected] Phi-Nhat Tran Alpha Psi Collegiate [email protected] Ronald Treibit Beta Alpha Collegiate [email protected] Alexander-Linhnam Trinh Delta Epsilon Collegiate [email protected] Anthony Trona Mu Collegiate [email protected] David Truong Alpha Zeta Collegiate [email protected] Simone Truong Delta Epsilon Collegiate [email protected] Vivian Truong Gamma Iota Collegiate [email protected] Shirley Tsai Delta Zeta Alumni [email protected] Alexander Tu Gamma Xi Alumni [email protected] Jennifer Tu Gamma Psi Collegiate [email protected] Zoe Tu Alpha Gamma Collegiate [email protected] Meikela Turingan Alpha Psi Collegiate [email protected] Jevin Tzeng Sigma Collegiate [email protected] Isioma Ugezene Alpha Tau Collegiate [email protected] Shreeya Upadhyay Gamma Epsilon Collegiate [email protected] Amy Valdez Beta Iota Alumni [email protected] Alexandra Van Zuiden-Joyner Alpha Psi Alumni [email protected] Ger Vang Gamma Iota Collegiate [email protected] Jason Varin Theta Alumni [email protected] Katerina Venderova Alpha Psi Alumni [email protected] Vernon Videna Beta Nu Collegiate [email protected] Elizabeth Villanueva Alpha Tau Alumni [email protected] Scott Volosen Gamma Epsilon Alumni [email protected] Samantha Vosika Beta Iota Collegiate [email protected] Daisy Vu Beta Rho Collegiate [email protected] Hannah Vu Delta Epsilon Collegiate [email protected] Vivian Vu Alpha Delta Collegiate [email protected] Stacie Waiamau Gamma Theta Collegiate [email protected] Kenny Walkup Alpha Upsilon Alumni [email protected] Michelle Walkup [email protected] Chloe Wall Psi Collegiate [email protected] Amanda Walsh Alpha Sigma Collegiate [email protected] Lindsey Ward Ronald Ward Alpha Upsilon Alumni [email protected] Mackenzie Warner Alpha Gamma Collegiate [email protected] Jontae Warren Alpha Epsilon Collegiate [email protected] Bruce Wearda Psi Alumni [email protected] Landon Weaver Beta Psi Alumni [email protected] Matthew Wernsing Beta Delta Collegiate [email protected] Alec Wesolowski Chi Collegiate [email protected] DRAFT AttendeesDRAFT by Last Name

First Name Last Name Chapter Member Type Email Christopher Westrick Alpha Upsilon Alumni [email protected] Justin White Beta Theta Collegiate [email protected] Sandra White Alpha Kappa Collegiate [email protected] Soren White Beta Iota Collegiate [email protected] Rachel Whitesitt Nu Collegiate [email protected] Amanda Wiedemeier Psi Alumni [email protected] Cody Williams Hailee Williams Alpha Zeta Collegiate [email protected] Brenna Wing Alpha Sigma Collegiate [email protected] Sara Winings Gamma Mu Collegiate [email protected] Daniel Winslow Delta Delta Alumni [email protected] Nason Wise Alpha Epsilon Collegiate [email protected] Joshua Wong Alpha Psi Collegiate [email protected] Pammie Wong Delta Epsilon Collegiate [email protected] Sarah Wood Beta Kappa Collegiate [email protected] Emily Woodfield Beta Kappa Collegiate [email protected] Madeline Wright Delta Delta Collegiate [email protected] Diana Wu Sigma Collegiate [email protected] Wynston Yang Beta Delta Collegiate [email protected] Audrey Yeiter Alpha Collegiate [email protected] Jahnavi Yetukuri Beta Nu Collegiate [email protected] Song You Eta Alumni [email protected] Edmond Young Beta Alpha Collegiate [email protected] Lucy Yu Beta Chi Collegiate [email protected] Melanie Zhang Beta Nu Collegiate [email protected] Alex Zolnir Gamma Rho Collegiate [email protected]

DRAFT DRAFT Appendix C

72nd Grand Council Anaheim, CA July 31, 2019 Grand Officers Verbal Report Traci K Thompson, Grand President

Brothers, it is an honor to stand before you as the 34th Grand President of Phi Delta Chi. The past two years have truly flown by and I can’t believe our term is coming to an end. I am honored to have been able to serve with these five amazing Brothers as your Executive Council since the 71st Grand Council held in Arlington, Virginia back in 2017.

Last Grand Council we tried a new process of only the Grand President giving the official verbal report on behalf of the entire Executive Council. It worked so well that we have decided to continue at this Grand Council as well.

Full versions of each Grand Officer’s report may be found in your app under “business related docs.” These documents will be available for you to review the complete details of all of the wonderful things your leadership team has accomplished over the past two years. They will also be included in the official minutes of Grand Council.

Before I go any further, I would like to first give kudos to your hardworking National Office staff that helps manage the day-to-day operations of Phi Delta Chi. The staff of Jorwalk Management are the backbone of our Fraternity and of the Executive Council. Your support and efforts are appreciated beyond words, thank you.

St Jude Children’s Hospital in Memphis TN welcomed your newly elected and appointed Regional and Grand Officers in October 2017. They have hosted us many times, and that location continues to be inspirational for us. We took some time on the first night together to bond as officer teams while we attempted to “BreakOut” of an escape room. The teams worked successfully together and each broke out of their rooms before time ran out. Unfortunately for the remaining officers, we started in a little dicey situation...being taken hostage was more than we realized it was going to be. Luckily we all broke out in record time and learned a little more about each other’s ability to cope in sticky situations, including how to break out of handcuffs. You know, useful daily tools we can utilize in serving you as officers!

During the 2015-2017 term, we had an objective to develop longstanding 5 year goals. For the 2017-2019 term we were able to start working toward accomplishing those top 3 goals which were established in the spring of 2016. Since the actual goals were already set for us, we changed our Strategic Planning Retreat into an Officer Training Retreat. Our Grand Officers were able to spend more quality time with their Regional Officer teams in preparing and training them for their terms of service. In addition, we allotted time for the Regional Teams to have some quality time together as well.

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Since we had our top 3 goals established for us, we created associated Tasks in order to accomplish those main goals.

Our 1st goal is to “Double the number of engaged alumni.” We created a total of 5 tasks to accomplish this goal. The first being to evaluate and update our alumni resources. This included updating our Worthy Alumni Liaison job description, our Brother for Life contract, and our WAL playbook.

Andrea Bourque, serving as your Grand Vice President for Alumni Affairs created a new committee called Brothers for Life to look over these resources and revise them. They completed most of this, but realized they needed more time than we originally allotted to revise the contract. Our hope is that it will be completed in time for the 2020 graduates to sign. We thank these committee members in advance for their time and effort.

Task 1.2 was more in depth and asked Andrea and her Alumni Affairs team to look at communication methods with new graduates and alumni. The team came up with a solution. The Alumni Ambassador Program will be implemented soon. The hope is that the ambassadors will be positioned to strengthen our alumni network. They will be the welcome crew for alumni who have moved into the area, the contact person to get alumni together and to eventually form an alumni chapter. They will also be the handoff to another ambassador as alumni relocate across the country. If you are interested in serving in this role, please contact the new GVPAA.

Task 1.3 asked for a committee to review the Alumni Dues structure, specifically for our new graduates. The Regional Directors for Alumni Affairs formed the National Alumni Dues Committee and they reviewed our current process and created a new version. The recommendation which you will be voting on this week is the Alumni Affairs topic 2019-3-3. If a new graduate pays their dues by September 30th, they will qualify for 50% off their first 3 years of being an alumnus rather than only their first year. The hope is to financially help those Brothers with student debt, and those going into residencies or fellowships.

Task 1.4 and 1.5 were similar in scope so I will discuss them together. One of the first things the Alumni Affairs team realized they needed to establish was a set process on Alumni Chapter formations. So the team created the “Formation of New Alumni Chapter Policy” to establish the process and procedures that will be used to create and re-establish alumni Chapters. This will ensure the same process will occur with each request to form or re-activate a chapter moving forward. Andrea worked with Claire Anderson as our Grand Vice President for Communications and her Communications team to ensure alumni based regional newsletters were included at least once a quarter in the e-Cators. We hope you have enjoyed this added feature. The submitted newsletters were included each month actually, and could usually be found on the 2nd page of the e-Cator under the Regional Newsletter listings. We have added many more alumni focused stories to our printed Communicators. I hope you have enjoyed seeing the expanded sections of Brotherly News in each edition including the Emulsions (or you might also call them weddings), extractions (or those babies whom may be future Brothers), our Leaders for Life section where we highlight professional advancements, and honorably, our Brothers for

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Life in the Alpha to Omega section, where we highlight the lives of those Brothers who have gone before us. We have worked hard collectively to bring you many more alumni stories, and in the 2019 Spring edition of The Communicator we had many notable articles in addition to highlighting the Chapters’ choices for the Outstanding Alumni. As you can tell we have spent a lot of time revamping, organizing and establishing our expanding Alumni Affairs world.

Our 2nd overall goal was to “Build a robust national network of collegiate and alumni chapters.”

Task 2.1 requested to identify where our alumni are living geographically. Andrea with the help of Claire distributed a survey to our Brotherhood as well as ran reports of our Brotherhood database to determine the geographically concentrated areas. The hope is to utilize the new Alumni Ambassador program I previously mentioned to target outreach to these pockets of Brothers.

Our Task 2.2 focused primarily on updating our Chapter Standards and the subsequent revision to the AAP. This was a strong collaborative effort among both sets of the Regional Correspondents, along with the Regional Directors for Collegiate Affairs, and finally with the AAP Review Committee. Each of these Brothers played a role in revising the Chapter Standards and then ensuring its components were reflected everywhere needed. Including the AAP, the Advisor Toolkit found online, the Fraternal Education Manual, and many other documents in which the standards are mentioned.

Goal 3 is to “Build a strong, agile infrastructure to support growth.” Task 3.1 looked to develop an inventory of volunteer positions along with a mechanism for Brothers to let us know they were interested in serving. Our first attempt at this task, was to tackle how to gather information about Brothers and how they may want to serve the Fraternity. We chose to add custom questions inside your profile in the Brotherhood database on the website. If you have updated your information recently you may have noticed this new section. From the home screen of the website, simply click on the “My Profile” button on the far right side of the screen. You should now be inside your personal profile. If you scroll down the screen you will come to an “Additional Information” section. You may notice some new sections here if you have filled out this section. If not, it will have the limited information of your initiation specifics, graduation date, and tattoo if applicable. All of this extra information is of course only viewable to you and will not be made public. If you select the “EDIT” button on the right side of this section, it will take you into your profile to answer some questions. By selecting these boxes you are offering your services to volunteer to assist if the need arises. The boxes address the questions to many topic areas in which the Fraternity may need volunteers. The plan is to run a report when we are looking to fill a particular position. This report will pull the qualities we are looking for based on your submitted answers. These answers may be updated at any time. So if life happens and you can no longer serve, than you can change your answers. Or if the reverse happens and you now have time and want to commit, feel free to go in and change your answers. We will still put out a call for volunteers as the need arises, however this provides us with an additional mechanism to find Brothers willing to serve.

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Task 3.1 also requested an inventory to be created and a mechanism to keep in touch with Brothers who are willing to serve. We created the Leaders for Life Program. With this we revamped our website and added a brand new tab called “Leaders for Life.” The drop down menu provides you with a couple options. We will first look at the “Leaders for Life Inventory” by selecting that link. The website now contains a full page of all of our currently held volunteer positions. This inventory details all of the specifics for that position. Each of the positions now have a linked document detailing the roles and responsibilities for that particular office. So for instance, if we select Grand President it will open a new page highlighting the details of that office. Each leadership position on the regional and national level are outlined here for your review. When you get a moment, I encourage you to look at this new page. Now going back to the home screen. If we select the other option in the drown down menu. We will select the Leaders for Life - Open positions” page. This page will be updated on a regular basis as positions become open or new ones are created. As you can see on the snapshot we have listed all of the Grand Officers which are being elected this week, as well as all of the Regional Officer and most of the Project Director positions are back up for election or appointment. We hope the addition of these pages will add to your knowledge the role our volunteers play in the Fraternity. We also are going to transition into calling our volunteers, Leaders for Life. To assist in the implementation of the Leaders for Life Program, we created a new Project Director known as the Leaders for Life Coordinator. Melody was our first coordinator in this new program. The Coordinator’s role will be to keep the Grand Officers and others who are needing to keep in touch with our Leaders for Life on task. The handoff is a way to reconnect with someone following a service to gauge their interest in serving again in the same or different roles. Hence reaching our goal of building a strong, agile infrastructure to support growth.

We actually had one additional task that did not necessarily fit under one particular goal. This one was to conduct a survey to assess Brothers’ needs throughout their life cycle. Claire assisted us with creating a survey to electronically send to the Brotherhood. It included the following topics and more: ● Current Member Status: Alumni vs Collegiate ● Current Practice setting and Interests ● Desire for Frequency of Newsletters ● Identify Primary Source of Fraternity News The information we gathered from this survey has been vital in assisting us with so many of the tasks that I have already presented to you.

Being a Grand Officer is a lot of work, however we also know how to have some fun along the way. From retreats to pharmacy conferences we shared a lot of good memories over the past two years as a team traveling all over the country to visit our Brothers. But I know following the 71st Grand Council, a few of you wished we would go to Hell. And so we did. To Hell Michigan that is. We actually went not once, but twice. And it is true you can go to Hell and Back, and Hell does occasionally freeze over. I think the fabulous things you can say while you are driving to Hell while listening to “Highway to Hell” was the best part of those trips during our winter Executive Council retreats. We also did a lot more over the last two years than only the goals and tasks which I just covered. So I am going to as quickly as I can brag on each of your Grand

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Officers and highlight a few more of their accomplishments. Remember to view their complete reports available on the app under the Business Related Docs button.

First one up is your Grand Vice President for Student Affairs, our Beta Chi Brother, Ralph Reyes. Ralph had the pleasure of working with two great teams of Regional Correspondents during his term. These students dedicate themselves to ensuring our collegiate Chapters do their best job on their AAP submissions and completing the Thurston reports, which we will see the celebrations of their achievements on Saturday night. Thank you to our Brothers who served as RCs this term. Please stand and be recognized. With the goal of updating the Chapter Standards I described earlier, Ralph continued this work, to make improvements to the whole Achievement Award Program. There is now one standard to focus on each month, which allows the chapters to measure their goals, activities, and action plans to ensure they are inline with our focus on Brotherhood, professionalism, leadership and service. Ralph also enhanced the Thurston grading processes. There is now an established grading rubric for all five Thurston reports. This process allows for more objectivity in the grading amongst the judges and eventually will provide granular feedback to our Chapters on how they can improve their reports each year.

Ralph also continued our great relationship with St Jude Children’s Hospital. We were thankful to have Brandon Hill, past GVPSA, to serve as our St Jude Liaison during this term. In 2017 we renewed our commitment to St Jude by pledging to raise $1 million in 7 years with the naming of a radiation oncology recovery suite. We are well on our way to reaching and meeting our goal early in true Phi Delta Chi fashion. When we reach this new pledge goal, we will have raised over $2.2 Million since we began our support of St Jude in 1995. Amanda from Alpha Gamma and Zenub from Beta Phi have had the pleasure of being accepted to the St Jude Shadow Day program. Please see Amanda’s article regarding her experience in the 2018 Fall Communicator edition. We increased our commitment level to the St Jude Walk/Run by being a Silver Donor for the past two years. We raised over $55,000 from our participation in the walk/run alone this year. Our top fundraising Chapters will be announced during the banquet on Saturday as well as our current fundraising total. If your chapter would like more information about St Jude, please attend our two sessions during Grand Council. The first is Friday afternoon at 5pm, and the second is on Saturday morning at 9:45. Use this time to talk to a St Jude representative and find out how to help increase your fundraising efforts.

I want to thank Ralph for everything he has done to advance the role of the Grand Vice President for Student Affairs. It has been a pleasure to work alongside him and to see him grow professionally over the last two years.

Our next officer to brag about is Beta Omega Brother, Claire Anderson as your Grand Vice President for Communications. Claire came into the role of GVPC in an exciting time in our history. For the first time ever we had a Regional Officer team to work under this office. The position of Regional Director for Communications was made official at the 71st Grand Council in 2017. The past two years Claire has worked hard with her team to establish their role as the 4th member of the Regional Officer teams. Thank you to our Brothers who served as RDCs this

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term. Please stand and be recognized. As new officers we had to establish their role at Regional Conferences, CheQ visits and other events. For the most part RDCs fill the role of historian by taking notes and pictures; however we are still evaluating other methods and opportunities to incorporate them into our processes. They were also given the task of producing monthly Regional Newsletters. These have been a great addition to our monthly e-Cators. Each RDC produced their own regional edition to highlight the activities of their Chapters over the past month, to notify Brothers of upcoming events, and to brag on Chapter and Brother accomplishments. Once a quarter, the Regional Newsletters focused more on highlighting our Alumni Brothers. Claire also worked to revamp our Communicator editions. As mentioned earlier, there is a new section called “Leaders for Life” within the Brotherly News section. Finally Claire worked with Andrea and the Professional Development Committee to provide a series of podcasts and webinars that began production in January of this year. We have since released a 4 part podcast series with our Brother Tony Guerra via his Pharmacy Leaders Podcast. These can be found on the website under the Communications tab. If you select the “Podcasts and webinars” in the drop down menu, it will take you to the webpage where you will find the list of podcasts. As I mentioned there are a total of 4 parts each highlighting interviewing skills for various pharmacy settings. Please take a moment and listen to some of our amazing Brothers give you the skills and tips you need to succeed in your next interview. Finally at the bottom of that webpage you will find our first Webinar by our Professional Programming Committee which focused on the Do’s and Don’ts of Self-Marketing. I applaud Clarie, Andrea and the Professional Programming Committee in their work on this podcast series and their desire to expand our services to our Brothers and to our Profession.

I want to thank Clarie for her fresh perspective on our communications realm. It has been a pleasure to work with you over this term, and to watch you grow into the leader we all saw within you!

Next, is our Rho Brother and returning Grand Vice President for Alumni Affairs, Andrea Bourque. Her time management skills were truly put to the test this term, with her heavy load of tasks to accomplish, her continued improvement in our alumni Chapter development, and her additional projects that came out of great ideas brewing from her many different alumni based committees. Andrea worked with an amazing team of Regional Directors for Alumni Affairs over the past 2 years. She also utilized a Project Director for Alumni Relations and an Assistant to the GVPAA. I thank each of you for your service to our fraternity and to our alumni. If you are a member of the Alumni Affairs team, please stand and be recognized. I mentioned a lot of Andrea’s accomplishments earlier when describing our many alumni based tasks, but here are a few more items I wanted to brag about. Phi Delta Chi lives our “Learning Never Ceases” values through supporting professional development of our alumni Brothers through a scholarship program. To date more than $24,000 has been awarded to our alumni to help defray the cost of attending conferences, pursuing advanced certifications, or continuing education materials or courses. At the 71st Grand Council, Andrea unveiled three new awards to recognize our alumni. This year we will be awarding our first Distinguished Alumnus since the revamp. In addition, more Selfless Servants will be named.

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As mentioned earlier in my goals report, Andrea’s Alumni Affairs team established the new Formation of New Alumni Chapter Policy to assist with consistency in this process. She also developed a much needed Brothers En Memoria Policy. This policy set guidelines to be followed to provide an orderly, effective and caring response in the event of the death of a collegiate or alumni Brother. Unfortunately this happens more often than you would imagine, but we now have a system in place to guide the Executive Council’s response. Another step in moving us forward, was to automate our Alumni Foundations Program submission process. This has allowed more effective and efficient means to submit and to also grade the reports to select our Alumni Chapter of the Year. To continue her legacy, Andrea’s Alumni Affairs team established 3 new location based Alumni Chapters, and reactivated two collegiate based alumni chapters. The addition of these brings us to a total of 22 active Alumni Chapters. This is an amazing feat from where we were only a few short years ago. The following Chapters were charted over the past 2 years or will receive their charter during the banquet if they are present. ● New Chapters ○ Michigan Alumni Chapter ○ Finger Lakes Alumni Chapter ○ Arizona Alumni Association est 2019 (or will be better known as AAAE) ● Reactivated Chapters ○ Omega Alumni Association ○ Beta Nu Alumni Chapter Thank you again to Andrea for her service these past four years as GVPAA. She has taken the Alumni Affairs office and advanced it further than I could have ever imagined in only a few short years. She has been my partner in crime, my right hand, my second brain, and I don’t think I could have accomplished my role as your Grand President without her by my side! Thank you Andrea for your service and for your friendship!

Epsilon Brother John Mondin has served as your Grand Vice President for Collegiate Affairs. With the shift of our fraternity to more of an alumni focus, John has been keeping our collegiate side of operations running smoothly. Of course, John had the help of his Regional Team as well as Brenton serving as his Project Director for Collegiate Expansion and Chephra as Project Director for Regional Conferences. Thanks to each of you for your service and dedication to our Fraternity. Please stand and be recognized. One of the charges from the 71st Grand Council was for the Executive Council to review the financial burdens of collegiate chapters hosting Regional Conferences. The Regional Conference Finance committee was formed to look for a solution to assist our host Chapters. They looked at several different possible options but in the end there was only one viable solution. The committee recommended and the Executive Council agreed to hire Jorwalk Management to be responsible for the planning and logistics of Regional Conferences. With this change we realized we needed additional support and someone who could be the link between Jorwalk and our Host Chapters. Hence the creation of the new Project Director for Regional Conferences. We are looking forward to the success of the Regional Conferences with the extra support. Another area in which we felt the GVPCA needed additional support was with our advisors. Over the years we have continued to try to find ways to assist and provide better support and communication with this group of Brothers, however we seem to fall short of our expectations. We created the role of Project Director for

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Advisor Support this year, and actually are still trying to find the perfect Brother to fill the role. If you know of a great faculty Brother or one who has previous experience with being faculty, please encourage them to apply online. We look forward to seeing what great things will come from having this dedicated role. And finally, John and his Collegiate Expansion Team has chartered 2 new Collegiate Chapters this term. Please stand and be recognized - Brothers help me in welcoming officially the Delta Eta Chapter and the Delta Theta Chapter.

I thank John for his leadership and dedication in tackling one of the most complex Grand Officer positions we have. John and I have a special connection of serving together initially back in 2013 as GVPSA and GVPAA. It has been a pleasure to see him grow professionally over those years, and to be able to work with him again in a different role as Grand Officers. He continues to be a great Brother and friend whom I know I can call at any time for anything. Thank you John for your service and your friendship.

Amy Valdez, Beta Iota Brother, served this past term as our Grand Past President and is the last Grand Officer on my team for me to brag about. Amy’s primary responsibility is finances, in addition to her historical insight and mentoring. She not only knows the budget inside and out, she also keeps in close communication with our Treasurer who chairs our finance committee. Our Finance committee members are listed here and we thank you for your service over the term. Amy spent countless hours this term in getting our processes organized, documented, and more efficient. I will be forever grateful and indebted that she accomplished these items as I transition into her role. Amy created a new Governance Training for our Grand Officers which was first completed during our Officer Training Retreat in 2017. We have worked together to expand upon the training and will continue her legacy with the next term of officers. Amy ensured we had our Accounting Manual Policies and Procedures completed this term and that we were actually following what was documented for us to do. In that process and realizing the many tasks needing to be accomplished annually by various individuals, we developed an Accounting Calendar to outline when items were due and who they were assigned to. Amy worked with our first Treasurer, Lindsay Kunkle, to streamline our Budget process. By updating our worksheet we utilize we were able to go through the yearly budget prior to our annual meeting. In previous years, your Grand Officers have had to work through the budget during Grand Council and LDS, however this year we were able to approve it in June, which will allow us to be present for more events with you as Brothers rather than stuck in a boardroom discussing numbers. Another task that was high on the priority list for our Financial Committee was to help us find a Financial Advisor to assist us with investments. We are now working with the Bank of Stockton. Finally, Amy put the verbal handoffs from previous GPPs into documents. We now have a Nominations Committee Procedures document to ensure we conduct our Grand Officer interviews the same each term. We also now have an official script to assist the GPP in leading our Open Candidate Review process which you should attend following lunch today. The simple act of documenting this processes will ensure stability and uniformity throughout the coming years.

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Amy has been our advisor, providing us with words of wisdom from her years of service. It has been a pleasure serving with and learning from her. It will be difficult serving on the Executive Council for the first time without her, but I hope I will make her proud by continuing her legacy of fiduciary responsibility, and providing valuable insight when needed to the new team. Thank you Amy for your ten years of serving the fraternity as a Grand Officer. We are forever indebted to you for paving the way for the future of our fraternity. Thank you!

So finally, we reach my quick report as Grand President of additional activities I have overseen this year. The Workshop Revision Committee are the Brothers responsible for the content of the OTCs here at Grand Council and of your Workshops at Regional Conferences. I greatly appreciate each of these Brothers and their desire to provide you with the best courses we can provide. Please do this committee a favor and complete the evaluations of the OTCs you may be assigned to this week. This will assist us in making the courses even better for 2021. Transparency became a goal of this Executive Council. While we had previously felt we were transparent, it became clear that with our technology today, we had opportunities where we could improve by using those advancements.

First off, we created a new Blog, written by myself or occasionally a guest author. These were published monthly on the website and covered hot topics being addressed by your Grand Officers, new information regarding a policy, information on all of our voting items presented at both Regional Conferences and Grand Council, and sometimes more sensitive topics such as Risk Management and Suicide. I do hope you will check out the blogs under the Communications tab and subscribe to them as we plan to continue this form of transparency. Our next method to ensure our Brothers knew what the EC were doing on a monthly basis, was to create another section of the website which would host all of our EC Actions items. Essentially everything that we voted on was published following each conference call or meeting we had. This allowed our Brothers to see in real time what we were approving rather than waiting till Grand Council each term. This will also be an item we will continue into the next term. If there are additional methods you feel we could use to improve our transparency, please do not hesitate to contact the newly elected GP with your suggestions. At the last Grand Council, the Executive Council was charged with creating a committee to create a revised Anti- Discrimination Policy. The committee members are listed here, and both John and I greatly appreciate their dedication and commitment. In the end we produced the policy you will be voting on here this weekend as Alumni Affairs 2019-3-1. I am personally proud of the new revisions and believe this policy will serve our fraternity well in the future should issues arise.

I am grateful to the many Brothers who have mentored, assisted, and guided me through my journey. My screen was not large enough to squeeze everyone on here, but you know who you are and I am blessed to have you in my life!

There are so many more items we accomplished throughout the past two years. Once again I please ask you to visit the App under the Business Related Docs button to find the Grand Officer reports in detail. If you have any questions, please follow up with the appropriate Grand Officer throughout the week.

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I promise I am almost done. The Executive Council last Grand Council announced our very own mascot - Poker. However, due to the sly hands of some Brothers, he has been wondering the nation visiting many Chapters and our great country side. He has even made some friends with other Chapter Mascots throughout his travels. Due to the new Executive Council, not really getting to know Poker due to his extended travels, we released our new mascot at LDS last summer. Where he did actually get to meet the traveling Poker. Please welcome “Indigo” officially to the Brotherhood at his first Grand Council! We hope to hang on more tightly to him this time, and hopefully Poker will be tired of his travels and come back to the EC as well.

On behalf of each of the members of your Executive Council of 2017-2019, we humbly thank you for the opportunity to serve you and this great Fraternity that we love.

Executive Council 2017-2019 Grand President - Traci K Thompson Grand Past President - Amy Valdez Grand Vice President for Collegiate Affairs - John Mondin Grand Vice President for Alumni Affairs - Andrea Bourque Grand Vice President for Communications - Claire Anderson Grand Vice President for Student Affairs - Ralph Reyes

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Grand President Report 72nd Grand Council Anaheim, California July 31-August 3, 2019

In 2017 following the 71st Grand Council, the newly elected Grand Officers took no time in immediately starting to work. Within only a couple weeks, we already had a couple committees up and running. Our first big event was gathering all of our new elected and appointed regional and national officers at the Officer Training Retreat in Memphis, TN. St Jude Children’s Hospital once again hosted us for the weekend. This term’s retreat was the first one focused more on officer training rather than goal setting. The difference started in 2016 when we held our first five-year strategic planning retreat and developed five-year goals. This term, we were able to utilize those five-year goals as our baseline and our new officers set tasks to help accomplish our top three goals.

Top 3 Goals for Five-Years with Associated Tasks

1. Double the number of engaged alumni. ● TASK 1.1 ○ Evaluate and update resources: ■ WAL Job description by January 31, 2018. ■ Brother for Life contract by April 30, 2020. ■ WAL toolkit (rename playbook) by Grand Council 2019. ● TASK 1.2 ○ Create and implement a comprehensive alumni follow-up program incorporating data base management, email follow-up, follow-up communication with new grads, and warm handoff packet by Grand Council 2019. ● TASK 1.3 ○ Create a National Alumni Dues committee to review and evaluate the current dues structures for new alumni dues by Grand Council 2019. ● TASK 1.4 ○ Provide premier customer service to alumni and current and emerging alumni Chapters in an ongoing active manner. ■ Evaluate and document the current operations of the Alumni Affairs Team by GC 2019. ■ With the help of the GVPC and National Office, increase the exposure of alumni Chapters to the Brotherhood through communication by GC 2019. ● TASK 1.5 ○ Establish and publish quarterly alumni-specific regional newsletters by May 31, 2018. ● See GVPAA Officer Report for more details.

2. Build a robust national network of collegiate and alumni Chapters ● TASK 2.1 ○ Identify concentrated geographies of dues paying alumni and perform targeted outreach to foster interest in organized local involvement (e.g. alumni chapter formation) in Phi Delta Chi, by LDS 2018. ○ See GVPC and GVPAA Officer Report for more details. ● TASK 2.2

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○ By GC 2019, align Chapter standards with the new Mission, Vision, and Values and revise the AAP to reflect and support the new Chapter standards. ○ Task the RDCAs and 2017-18 RCs to review and propose modifications to the current nine Chapter Standards by April 30, 2018: ■ A. Chapter Image & Efficiency ■ B. Chapter Focus & Organization ■ C. Membership ■ D. Scholastics ■ E. Ritual & History ■ F. Finance ■ G. Risk Management ■ H. Faculty ■ I. Alumni ○ Task the 2018-2019 RCs, RDCAs, and AAP Review Committee to update, change, and modify the AAP to fit the newly-updated Chapter standards by LDS 2018 ○ See GVPCA and GVPSA Officer Reports for more details.

3. Build a strong, agile infrastructure to support growth ● TASK 3.1 ○ By LDS 2018, develop a centralized, published inventory of volunteer positions and a mechanism for Brothers to indicate their short-term and long-term desire to serve Phi Delta Chi. ■ Inventory includes descriptions of roles/responsibilities/duration of engagement and how to get involved ■ Establish a personalized mechanism for continued leadership in PDC beyond collegiate years. ● Leaders for Life Program was established ● Explained in more detail later in this report.

An additional task was developed which was to assist in accomplishing several of our goals ● By January 31, 2018, conduct a needs assessment for all Brothers to ascertain needs and preferences along the Brotherhood life cycle. ○ See GVPC Officer Report for more details.

71st Grand Council Charges The Executive Council was also charged with the following items at the end of the 71st Grand Council in 2017.

Charge 1 ● Beta Nu Alumni: I move that the Executive Council, through an ad-hoc committee of Brothers and/or expert consultation, review the level of detail in our Constitution and bylaws and migrate inappropriate granularity to policies and procedures. ○ The Executive Council hired an attorney (Carey Law) to conduct the review. Based on his analysis and with the assistance of several Brothers and the Executive Council we released the Reconfigured Constitution and Bylaws which will be voted on for adoption at the 72nd Grand Council. It includes a new set of General Policies & Procedures. ○ Many education sessions and publications have been conducted to reach the Brotherhood in light of the extensive reformatting being proposed. Charge 2

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● Beta Nu Alumni: I also move that the Executive Council form an ad-hoc committee to ​ streamline efficient and effective operation for the Grand Council body (with regards to voting at business sessions). ○ A committee was not convened to assess house rules and operational procedures. However, we will be enacting a Legislative Consent Agenda to assist in streamlining the operations of the Grand Council body. The desire is that the policy development committees, which spend hours debating and deliberating the topics, will be used as an efficient discussion of our topics. If they vote by 90% in favor of a motion, then the item will be placed on the Consent Agenda of the GC Business Session and will go immediately to vote without discussion of the delegates. Charge 3 ● Alpha Alumni: I charge the Executive Council to create a committee to review and make ​ recommendations to the anti-discrimination policy that was approved by the 2015-2017 Executive Council and present that to the 2018 regional conferences. The committee is to have representation from collegiate and alumni brothers from both co-ed and same-sex chapters. ○ A new Anti-Discrimination Policy (ADP) Committee was formed in September following Grand Council. They met frequently for three months and a new ADP was created to be voted on at Regional Conferences. Following RCs, the committee reconvened and reviewed the recommendations/votes from the regions. The Committee adjusted the policy based on those recommendations. A new version was released June 15th in an open-comment survey for additional review by the Brotherhood. The committee reviewed the additional comments and revised the policy again. A second survey was released in September, however no constructive comments were provided. The ADP was released in October with a procedure document attached. The Committee also created a Recruitment Guidance Document which was released by January 2019 to assist all Chapters with recruitment and the various issues that may present in this time period. ○ In April, the Executive Council received recommendation to have our lawyer review the proposed ADP. Carey Law was asked to review our policy. Following his recommendations, the EC accepted most, which were grammatical, and two new additional sections which we felt were relevant and needed. The new ADP version was published and distributed for review prior to voting at Grand Council. Charge 4 ● Gamma Gamma Alumni: I rise to make a motion that we ask the Grand Council to look ​ into the feasibility of aligning our regions with that of the American Pharmacists Association (APhA). ○ This plan has actually been in the works for a while. During the 2015 EC term, a Regional Structure Committee was formed and in the end decided that the current format was still working. They did provide thresholds that when reached, it would be necessary to consider restructuring at that time. They also felt that with the addition of the new RDC position that this fourth regional officer should be allotted time to see if the workload for the other three ROs shift enough to allow our current structure to continue. ○ The Regional Structure Committee was reconvened Spring 2019, however little work was accomplished due to multiple factors. We will attempt to reconvene this committee post-Grand Council for a continued review of our regional structure and its ability to meet our needs. Charge 5 ● Omicron Alumni: I charge the Executive Council to investigate and implement strategies to increase financial support for Host chapters of the regional conferences.

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○ A Regional Meeting Finance Committee was formed to address this issue. Their recommendations were presented to the EC during LDS. ○ The Executive Council elected to hire Jorwalk Management to plan and execute the logistical processes of hosting Regional Conferences and out of the collegiate Chapter responsibilities. We also appointed a Project Director of Regional Conferences which will assist with keeping all necessary parties in active communication. ○ The collegiate host Chapter is now only responsible for conference merchandise, selecting a Friday night event, and social outings. The conference will be placed in a centrally located city within the region, and the host chapters will continue to rotate. Charge 6 ● Alpha Iota Alumni: I charge the Executive Council to not use Phi Alpha Delta for future ​ Grand Council electronic voting. ○ We realize that the electronic voting was a new process and did not work quite like we hoped at the last Grand Council. The EC has hired a new company called Option Technologies with a more sophisticated voting device. We are looking forward to having success with this company. Charge 7 ● Collegiate Affairs Committee: We, the Collegiate Affairs Reference Committee ​ recommend, at the conclusion of this Grand Council, the Executive Council shall oversee the formation of two committees: 1. The first committee, to review and assess content and detailed structure of an annual Grand Council, including but not limited to Alumni and Collegiate Programming. 2. The second committee, to oversee the continuation and content of regional conferences. ○ A Grand Council Committee was formed in September 2017 to review our three meeting structure. They met frequently for three months to provide a proposal for discussion/vote at 2018 Regional Conferences. The committee then reconvened following Regional Conferences and based on RC recommendations proposed a recommendation to the Executive Council during LDS. ○ The recommendation was approved and the proposal was drafted for vote at 2019 Grand Council.

Additional items completed throughout the term. Leaders for Life Program The Leaders for Life Program was established this year in response to our Task 3.1. It is made up of four separate sections. 1. Leaders for Life Inventory a. This inventory is located on our website via the “Leaders for Life” tab. It is a table which outlines all of our current regional and national office positions. There is a link on each position title to a separate document which outlines the exact roles and responsibilities of the position. The table also outlines who can serve in the position (alumni and/or collegiate), time of service, and the reporting officer. 2. Leaders for Life Open Positions a. This table is also available on the website via the same “Leaders for Life” tab. It is a table which will be updated frequently to notify our Brothers of which positions we are currently accepting applications for and how to apply for the position. 3. Leaders for Life Opportunities a. Via our electronic Brotherhood database we have added a new section to complete your interests in serving the Fraternity when you update your profile online. These new selections will be utilized to run reports to find Brothers who

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desire to serve with the qualities we are looking for. This section can be updated at anytime if your status changes. The information supplied will remain private. 4. Leaders for Life Warm Handoffs a. Our volunteers, which we will begin calling Leaders for Life, will be contacted following their service to assess how they would like to serve again in the future. As well as when and to what extent they would like to serve. This information is then entered into a database, and the Brothers will be contacted again in the future to serve in another role if desired. b. Creation of a new project director position Leaders for Life Coordinator. The LFLC will be responsible for holding the Grand Officers and others responsible in contacting and following up as needed with their contacts via the database. c. The hope with this portion of the program is to provide that high level warm handoff to our Leaders for Life, to connect with them, and to obtain their desires for service in the future. We may also identify those that have obstacles currently in continuing their service, but find out when they would like to be contacted again to see if they are ready to come back to serve.

Transparency Plan Following the 71st Grand Council, we recognized the need for the Executive Council to provide transparency of our actions to the Brotherhood. We first established a blog written monthly by the Grand President. We launched the “Blog: In the Glow of the Lamp” in August 2017 located under the Communications tab on the website. Highlighted throughout the two years were topics covering the Officer Training Retreat, results of 71st Grand Council and 2018 LDS, risk management, policy topics for 72nd Grand Council, and more serious topics such as suicide. There were also a couple guests authors. Please check out this blog on a monthly basis as another avenue to keep in touch with your Executive Council. Another method we established for transparency was to publish the EC Action Items following each Executive Council meeting. At least monthly following each meeting the items voted upon were published also under the Communications tab of the website. All Chapters and/or Brothers involved in Risk Management issues were blinded. This provided a means for the Brothers to remain updated on our voted items throughout the term, rather than only seeing them when arriving to the Grand Council. Please continue to review the action items, and contact us for questions throughout the term.

Workshop Revision Committee Historically, the Grand Officers have reviewed and revamped the Grand Council Officer Training Courses (OTCs). For the 71st Grand Council we revised our process by forming the Workshop Revision committee to provide a comprehensive and extensive revision of our OTCs. We have continued the work of this committee to revise our Regional Conference workshops and once again review the OTCs for the 72nd Grand Council. I am pleased with the continued dedicated work of this committee to provide review and updated content for our conferences. Thank you to the following committee members for their time and service: 2018 Regional Conference Revisions Chair: Kevin Bozymski Members: Yancey Lockhart, Brian Wall, Ed Conway, Lindsey Synder, Sruthi Nandakumar, Nisha Bhide, Grant Stimes, Sejal Patel, Mark Haymon and JT Simonsen 2019 Grand Council Revisions Chair: Kevin Bozymski Members: Yancey Lockhart, Ed Conway, Nisha Bhide, Lindsey Synder, Sruthi Nandakumar, Grand Stimes, Katie Coffman, Sejal Patel, JT Simonsen, Diana Lui, Ethan Rawl, Sarah Derr, and Joanna He

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Anti-Discrimination Policy Committee This was a large project over the past two years. Please review my summary above in the number 3 charge as well in the GVPCA report. This committee surpassed my expectations in not only accomplishing their goal of revising the Anti-Discrimination Policy but also creating a procedure document to implement review of Chapters. In addition they identified the need for a recruitment assistance document, and therefore created the first Recruitment Guidance Document to assist our collegiate Chapters. I appreciate all of the effort and dedication of the ADP Committee members. Thank you for your service: Chair: John Mondin Members: Angelo Walton, Max Prokopovich, Zara Sivertsen, Brett Laude, Jennifer Ito, Michael Kelcz, Ryan Burke, Noah Palmieri, Nick Farrar, Murphy Affolder, Julie Beert, Julie Green, and Brandi Pierce.

Thank you The Executive Council of 2017-2019 was an amazing group of officers, Brothers and leaders to work with. My report only focuses on some of our larger items, please review each Grand Officer report for a complete detail of the extensive work conducted in only these two short years. Thank you for allowing me to lead and serve the Brotherhood as Grand President over the past four years. It has been an honor and pleasure to serve you. I also want to thank my husband and daughters for their understanding of my conference calls and my trips throughout the country. And for their limitless support of this passion of mine to serve this great Fraternity.

~AAAE~ Traci K Thompson Lambda #1273 Grand President 2015-2019

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Grand Past President Report 72nd Grand Council Orange County, CA July 30- August 3, 2019

I started my second term as Grand Past President in August 2017 following the 71st Grand Council in Arlington,VA. During that meeting, we welcomed Yancey Lockhart as Treasurer. We spent a considerable amount of time reviewing the job duties of the GPP, Treasurer, and GP in relation to finances and their interactions with the National Office. We published an updated Treasurer job description and updated accounting policies and procedures manual. One of the more significant changes is that the Treasurer would chair the finance committee.

Since that time, I have: reviewed financial statements and online banking activity as required; developed a proposed budget for 2018-2019 & 2019-2020; recommended updates to financial and governance policies, reviewed progress towards the 2015 & 2017 financial review and internal risk assessment recommendations; and convened a financial review for fiscal years ending 2017-2018. I also worked on drafting a policy for project approvals to improve communication between National Office and Project Leads and helped with the continual effort to keep the Google Drive organized.

Finance Committee: The role of the GPP is to serve as a member of the committee. At the start of this term, I recommended to appoint a collegiate member to the Finance Committee which was approved. The top priority of the Finance Committee this term was to recommend a draft RFP for a financial advisor for approval by the EC. The Finance Committee met as needed to accomplish this task. In June 2019, the Bank of Stockton was engaged and life member funds were transferred based on recommendations from the committee.

Accounting Manual: The role of the GPP is to ensure that required reviews occur and facilitating revisions, as well as verifying compliance with the contents. One improvement we made after working with the manual for a fiscal year was to institute an accounting calendar. This will help inform both the National Office and EC members about when items need to be initiated and verified for completion. As part of this review, we were able to approve engaging an email archive service to maintain compliance.

Budget: The role of the GPP is to facilitate the EC drafting a budget for approval at Grand Council and LDS while providing consistency from one EC to the next. One of the most significant accomplishments of this term is that we were able to test the redesign of the budget worksheet to a more organized and easier to interpret version. This will be very helpful to future EC members. We have also changed the timeline so that budgeting planning can begin as soon as the year-end financials are available. This will allow the EC members to be more available to participate in other Grand Council and LDS activities rather than a long budget meeting. Thank you to former Treasurer and GVPAA Lindsay Kunkle for kicking off this effort and providing ideas and expertise.

Financial Review: The role of the GPP is to ensure this process is initiated and results are available to communicate at Grand Council. The process was begun in the spring of this year to conduct the required financial review for years ending 2017 and 2018. The report will be officially presented to the GC by the Executive

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Director, but the preliminary results are the same as in 2017, no material modifications need to be made. The report will be made available as soon as it is deemed final.

An internal control risk assessment was not performed this time because in 2015, the EC decided that it would not be needed again until we changed management companies. The EC then, and now, supports conducting a full audit if the financial review does not yield satisfactory results.

In 2018, we made changes upon recommendations from the 2017 financial review to the process of accounting for Life Member Fund income and expenses. We also have continued progress towards the 2015 recommendation of diversifying assets in excess of the federally insured limit by opening additional savings accounts at new institutions.

Governance Training: At the Officer Training retreat held at St. Jude in 2017, I was able to offer governance training to the Grand and Regional officers. I am happy to hand off the Governance Training I created to Traci, as the new GPP, to administer. We met at APhA in Seattle to discuss the transition of this training. I have offered to consult with her as she executes this for the first time and to any GPP in the future. Being able to internalize this training is a great asset to all future leaders.

Elections Policy and Nomination Committee Procedures: The role of the GPP is to chair the Nominations Committee at Grand Council. As a result of changes to the format of Grand Council, I facilitated a review of the Elections Policy and drafted Nominations Committee procedures. I was able to document procedures that were only passed verbally prior to this Grand Council. I am hopeful this will help the GPP with executing this role efficiently and thoroughly.

It has been an honor serving as Grand Past President once again the last 2 years and a pleasure to serve on the Executive Council for the last 10 years. As I look back on those 10 years, I am proud of how far we have come, how we have grown, lessons we have learned, and the thoughtful stewardship that has been provided to the organization. It is not easy and requires sacrifice in other aspects of our lives, but I would not trade the experience for anything. I am confident in our future leaders and know that Phi Delta Chi has a bright future. I am not sure what my next role will be in serving the fraternity, but I will always consider myself a Brother For Life!

AAAE, Amy Valdez Beta Iota #247

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Grand Vice President for Collegiate Affairs Report 72nd Grand Council Anaheim, California July 31 – August 3, 2019

Collegiate Affairs Team The Office of Collegiate Affairs would not function without our Regional Directors for Collegiate Affairs (RDCAs). We currently have 89 active collegiate Chapters which account for the majority of Phi Delta Chi’s active membership. The RDCAs act as the main point of contact for all of our Chapters and simply do not get enough credit for the work that they do! I don’t believe I would have survived two years without their assistance and passion for the Brotherhood. I owe all of the Collegiate Affairs accomplishments to these individuals.

During my two-year term, I worked with a fantastic team, each appointed to a two-year term by the Executive Council.

2017-2019 ● Great Lakes – Landon Weaver (Beta Psi) ● Mid-Atlantic – Courtney Schammel (Beta Kappa) ● Midwest – Stacie Moltzan (Gamma Sigma) ● Mountain – Julia Olson (Alpha Nu) ● Northeast – Danielle Schenck (Beta Chi) ● Pacific – Quintin Broussard (Alpha Tau) ● Southcentral – Caitlin Gibson (Lambda) ● Southeast – Mike Cresap (Gamma Upsilon)

Personal Goals for the GVPCA Office 1. Revise Chapter Standards in collaboration with the Office for Student Affairs

The Chapter Excellence and Quality (ChEQ) program is one of the mainstays in the Office for Collegiate Affairs. Its success and impact are defined on how we complete Chapter evaluation and make recommendations to improve Chapter operations based on our Chapter Standards. One of the largest accomplishments within the realm of Collegiate Affairs over the last two years was revision and implementation of our new Chapter Standards in collaboration with the Office for Student Affairs.

As a past Grand Vice President for Student Affairs, one thing I wanted to accomplish during my tenure was aligning the Chapter Standards with the Achievement Awards Program. During my time as Great Lakes Regional Director for Collegiate Affairs, it had become clear to me that our nine Chapter Standards were in need of revision and modernization. At the 2017 Officer Training Retreat at St. Jude Children’s Research Hospital, it was decided the GVPCA and GVPSA would oversee the revision of the Chapter Standards. The Regional Directors for Collegiate Affairs were tasked with reviewing the previous nine standards for any necessary updates. Ralph Reyes, along with the Regional Correspondents, carried out a separate assessment of the previous standards and formulated the base language to what became the current standards. Upon their completion, Ralph and I reviewed and polished the language, and the finished standards were then approved by the Executive Council.

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We have since updated the Achievement Award Program to reflect the new Chapter Standards and the ChEQ program has gone live this past year using the new standards. The efforts of the Student Affairs team was key to the success of this goal!

2. Increase personnel support for the Office of Collegiate Affairs

The Grand Vice President for Collegiate Affairs has to wear many hats in Fraternity Operations. They are responsible for instituting the ChEQ program, overseeing collegiate expansion, supervising Regional Conference planning, serving as a point of contact for advisors, risk management oversight, and a wide variety of other issues. One way to increase the success of all of the responsibilities is through delegation. The GVPCA already oversaw the Project Director for Collegiate Expansion, but there was an increased need for additional support. As a result, two new Project Director positions have been created for Regional Conferences and Advisor Support.

The Project Director for Regional Conferences (PDRC) utilizes his/her expertise to create tools and resources that address the needs detailed by the GVPCA. The Project Director collaborates with the GVPCA to complete drafts of content (i.e. updates to Regional Conference Planning Manual, etc.), finalize resources, and develop dissemination plans. Chephra McKee (Alpha Epsilon) was selected as the inaugural PDRC at LDS in August 2018, and she will continue to serve until LDS 2020. Some assigned tasks include:

● Assisting Host Chapters and Regional Officers in selection of workshop facilitators, committee moderators, and other essential personnel ● Developing educational materials specific to Regional Conference planning and orchestration ● Distributing information to Host Chapters directly related to the execution of Regional Conferences and Workshops ● Gathering and packaging existing tools in a way that facilitates understanding and utilization ● Serving as a liaison and champion for process, policies, and procedures surrounding Regional Conferences and subsequent responsibilities of each Regional Officer and Grand Officers

The Project Director for Advisor Support (PDAS) was created in an effort to improve tools and resources that address the needs of Chapter Advisors. The Project Director collaborates with the GVPCA to complete drafts of content (i.e. updates to Chapter Advisor toolkit, etc.), finalize resources, and develop dissemination plans. This position is still actively recruiting a Brother to serve in its role. Some assigned tasks may include:

● Assisting Chapter Advisors in daily operations and referring advisors to correct Regional/Grand Officers to assist with Chapter Operations issues ● Developing educational materials specific to Chapter Advisors tasks ● Distributing information to Chapter Advisors directly related to the execution of fraternal operations and/or important issues requiring advisor attention ● Gathering and packaging existing tools in a way that facilitates understanding and utilization ● Serving as a liaison and champion for process, policies, and procedures surrounding Chapter Advisor roles and responsibilities ● Communicating Advisor programming at National and Regional events

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3. Continued success of an expanded ChEQ program through integration of Regional Directors for Communications

Historically, Regional Officers have only performed one Focus Visit per region per year and one Comprehensive Visit per region per year. Focus Visits typically occurred during the Fall semester to allow Chapters to work on “focus” areas for the remaining year, and to free up time for Regional Conference planning, whereas Comprehensive Visits usually occurred in the Spring and were accompanied by a Grand Officer. Under the past GVPCA, Tiffany Johnson, our Regional Teams began performing sixteen Focus Visits in 2016-2017. By adding an additional Focus ChEQ Visit each year, this enables us to visit forty-eight Chapters (including the 16 Comprehensive Visits that take place in the Spring) over the span of two years. This gives us the ability to reach over half of our active collegiate Chapters every two years, and it almost guarantees each Chapter has the potential to be visited once every four years. The addition of the Regional Directors for Communications has enabled our regional teams to divide the duties, sending two ROs on each visit, and has made these visits more accessible and, simultaneously, less strenuous on our officers.

Collegiate Expansion The number of our collegiate Brothers continues to grow! I am excited to know that future pharmacists are so eager to bring Phi Delta Chi to their programs and experience the Brotherhood as well as bring Phi Delta back to life to in places they once were. The works of the Collegiate Expansion Team are accomplished by: ● John Mondin (Epsilon) – Grand Vice President for Collegiate Affairs ● Brenton Hall (Delta Beta) – Project Director for Collegiate Expansion ● Kenny Walkup (Alpha Upsilon) – Executive Director ● Eric Barbye (Gamma Omicron) – Assistant Executive Director

It gives me great pleasure in being able to announce our new Chapters who are seated for the first time in history with us at this Grand Council and will receive their Charters: ● Delta Eta – Roseman University of Health Sciences – Utah Campus, South Jordan, UT ● Delta Theta – Larkin University, Miami, FL

Regional Conferences Throughout the planning of the 2018 Regional Conferences, it was noted that additional edits to the Regional Conference Planning Manual would be beneficial. Chephra McKee (Alpha Epsilon), Project Director for Regional Conferences, Becky Griffith, Jessica Mytty, and myself have reviewed and revised the manual for issues that were identified during the planning process and adapted the manual to the new format of Regional Conferences going forward.

Planning has been underway for almost a year for the 2020 Regional Conferences. Host Chapters have been working with their Regional Officers and previous Host Chapters to bring you the best regional conference yet. Be sure and mark these dates on your calendar so you can plan accordingly and be able to attend!

● Great Lakes – Beta Gamma ○ March 6-8, 2020, Columbus, Ohio

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● Mid-Atlantic – Gamma Omega ○ January 31 – February 2, 2020, Alexandria, Virginia ● Midwest - Beta Xi ○ January 17-19, 2020, St. Louis, Missouri ● Mountain – Alpha Nu ○ February 7-9, 2020, Albuquerque, New Mexico ● Northeast – Beta Zeta ○ March 6-8, 2020, East Hartford, Connecticut ● Pacific – Alpha Psi ○ January 17-19, 2020, Sacramento, California ● Southcentral - Beta Rho ○ February 21-23, 2020, Arlington, Texas ● Southeast - Alpha Kappa ○ February 14-16, 2020, Greenville, South Carolina

Anti-Discrimination Policy Committee At the 71st Grand Council in Crystal City, Virginia, a new anti-discrimination policy was unveiled by the previous Executive Council. The policy outlined a course of action to be followed in an effort to make sure that all of our Chapters were in compliance with anti-discrimination laws, but was faced with much controversy due to its stance on single-sex Chapters. In the version presented at Grand Council 2017, there was an established deadline that required Chapters to comply with the terms that single-sex Chapters successfully recruit and initiate members of the opposite sex by Grand Council 2019. If the Chapter failed to do so, it would be placed on a one-year probation and if they failed to meet the aforementioned terms by the end of the probationary period, they would be subject to subsequent revocation of charter. Following the last Grand Council, a committee was formed and new language for this policy was drafted. The process took over almost a year, and it was discussed in committee at Regional Conferences in 2018. The final product has been reviewed by our lawyer, and will be presented at Grand Council 2019.

The members of the committee were comprised of an equal representation of single-sex and co-ed Chapters, and allowed for each Chapter that subject to the terms of the GC 2017 version of the policy to have their own representative. The members of the committee included: ● John Mondin (Epsilon) - Chair ● Traci Thompson (Lambda) - EC Liaison ● Angelo Walton (Eta) ● Max Prokopovich (Mu) ● Zara Sivertsen (Alpha Zeta) ● Brett Laude (Alpha Theta) ● Jennifer Ito (Alpha Psi) ● Michael Kelcz (Beta Alpha) ● Ryan Burke (Beta Beta) ● Noah Palmieri (Beta Gamma) ● Nick Farrar (Beta Delta) ● Julie Beert (Beta Iota) ● Julie Green (Beta Sigma)

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● Brandi Pierce (Beta Omega)

I would like to personally thank the committee members who went above and beyond with their assignments. Not only did the members of this committee completely overhaul and revise the contents of the policy itself, but were responsible for the creation of the first edition of the Phi Delta Chi Chapter Recruitment Guidance Document.

Regional Conference Finance Committee While serving the Fraternity previously as a Regional Director for Collegiate Affairs and Grand Vice President for Student Affairs, my eyes and ears were significantly opened in seeing and hearing the struggles that Host Chapters faced during the planning process for Regional Conferences. Often called “a taste of Grand Council,” Regional Conferences allow Brothers from Chapters to experience Phi Delta Chi on a larger scale beyond their own Chapter. For those of us who have attended a Regional Conference, it is clear to see why they have become so important to the Brotherhood, but the planning and execution by collegiate Chapters has been plagued with problems over the past decade with financial security. I have seen the hardship that some Host Chapters face in Regional Conference planning. While some Chapters do manage to come out in the black for a Regional Conference, that is not the intention. There have been instances where Chapters are in the red and have to shoulder that debt, something that no Chapter should have to endure.

After a charge to the Executive Council, one of my main goals was to investigate and implement strategies to increase financial support for Host chapters of the regional conferences. As one of my top goals, I convened a committee to begin examining and thinking of feasible options to accomplish our goal. After discussion and evaluation of possible strategies including creating accounts through the National Office for each region to use on a rolling basis between Chapters, revising the structure of Regional Conferences, decreasing overhead of Chapters for items that could be supplied by National Office, creating Regional Conference committees, only one idea emerged as the most probable solution – shifting the responsibility of Regional Conference planning off of Host Chapters and onto the National Office. This eliminated the need for Chapters to bear financial responsibility henceforth.

I want to recognize Brother Craig Chapman (Alpha Omega) and the rest of the committee for their hard work in allowing the vision to come to life. A huge thank you to all of the committee members: ● Craig Chapman (Alpha Omega) - Chair ● John Mondin (Epsilon) - EC LIaison ● Evan Cheung (Beta Alpha) ● Murphy Affolder (Beta Delta) ● Brian Timmer (Beta Delta) ● Tony Mitchum (Alpha Gamma) ● Keesha Kline (Gamma Omicron) ● Carl Teachey (Beta Kappa) ● Mackenzi Meier (Alpha Mu) ● Amanda Norman (Gamma Psi)

It is very clear that the Brotherhood wants Regional Conferences to continue for many years to come. While there may be some changes with how the location is selected, Regional Conferences will continue to exist in the

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capacity that Brothers have come to know and expect, all while eliminating the financial gamble that our collegiate Chapters are faced with while planning these conferences.

Remarks for the Good and Welfare Looking back at the last two years there has been an incredible amount of change, but all of it has kept the Fraternity moving forward in the right direction. I can’t give enough thanks to the Regional Directors for Collegiate Affairs, the Collegiate Expansion Team, each and every Worthy Chief Counselor, and anyone who worked to serve our collegiate Brothers. Serving Phi Delta Chi as the Grand Vice President for Collegiate Affairs has been such an honor, and I would love to serve the Fraternity again at this level in the future.

I want to thank Traci Thompson (Lambda), outgoing Grand President, for all of her support throughout this term, and over the last six years since we started our first tour of duty on the Executive Council together at Grand Council 2013 in Omaha. I have been extremely blessed to call her a friend and work alongside her, as well as the rest of the 2017-2019 Executive Council. I want to thank all of the members of our National Office - Kenny Walkup (Alpha Upsilon), Eric Barbye (Gamma Omicron), and Becky Griffith especially, for all the work you do so that our Fraternity can run as smoothly as possible. The crowning glory is to serve, and as my predecessors have said, “That crown as your outgoing GVPCA will be sincerely missed.” I am so grateful to have had the opportunity to serve the Fraternity in this capacity, and I cannot wait to see what is in store with the next Executive Council. Remember throughout your life, learning never ceases, and neither should the bonds of Brotherhood.

I am Phi Delta Chi – forever and always.

AAAE, John J. Mondin II, Pharm.D., BCCP, BCCCP, BCGP, BCPS Epsilon #1210 Grand Vice President for Collegiate Affairs 2017-2019

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Grand Vice President for Alumni Affairs Report 72nd Grand Council Anaheim, California July 30th- August 3rd, 2019

State of Alumni Affairs- GVPAA Remarks:

I remember sitting in my Rho Alumni Delegate chair back in 2015 thinking...where is the structure? How can we better organize and assess the needs of our Alumni and Alumni Chapters? Fast forward four years. Without a shadow of a doubt the Alumni Affairs team and the office of the GVPAA has changed significantly. I remember when the job of the GVPAA was considered “easy” and the GVPCA was considered overwhelming with the work. Now I would consider the workload of the GVPAA and GVPCA to be equal. I am proud to say that this change is due primarily due to an increase in alumni involvement and in structure surrounding the Alumni Affairs activities. While the 2015- 2017 term was about structure and advancements, the overwhelming theme of the 2017-2019 term would be committees and alumni assessments! First off, let's start with who is the Alumni Affairs team? What did we accomplish? What have we learned?

Who is the Alumni Affairs team? Your Alumni Affairs team is composed of 8 Regional Directors for Alumni Affairs (RDAA), a Project Director for Alumni Relations (PDAR), and an Assistant to the GVPAA; all of which serve under the direction of the GVPAA. For this term Jacob Northrup (Gamma Pi) served as your PDAR, while Elizabeth Villaneuva (Alpha Tau) served as the assistant GVPAA. Your RDAAs were: ● Pacific Region: Amanda Norman (Gamma Psi) ● Mountain Region: Chris Pavero (Beta Omega) ● Midwest Region: Grant Stimes (Psi) ● Great Lakes Region: Chris Westrick (Alpha Upsilon) ● Southcentral Region: Doug Pauly (Beta Phi) and Katy Armstrong (Lambda) ● Mid-Atlantic Region: Tony Mitchum (Alpha Gamma) ● Southeast Region: Bryan Davidson (Gamma Upsilon) ● Northeast Region: Sejal Patel (Alpha Omicron)

What did we accomplish? The Alumni Affairs team was tasked with some pretty ambitious goals for the 2017-2019 term. The team felt as though, although our goals were ambitious, they were vital to our advancements and that the time for change is NOW!

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First off let’s look at our alumni membership. Phi Delta Chi lives our “Learning Never Ceases” values through supporting professional development of our alumni Brothers through a scholarship program. To date more that $24,000 has been awarded to our alumni for the to help defray the cost of attending conferences, pursuing advanced certifications, or continuing education materials or courses.

Next we looked at how we could increase communication, and ultimately double the number of engaged alumni both nationally and locally. While this goal was tricky, we wanted to be able to gather and analyze data about our current alumni status and culture. With the help of Claire Anderson, GVPC, we were able to use our data to identify concentrated geographies of dues paying alumni. We determined that with this data, the Alumni Affairs team would be able to perform targeted outreach to foster interest in organized local involvement (e.g. alumni chapter formation) within Phi Delta Chi.

Within this same line, another of our goals was to create and implement a comprehensive alumni follow-up program incorporating data base management, email follow-up, continued communication with new grads, and a warm handoff packet. Additionally, the data and data updates will allow us to perform targeted outreach and allow us to foster interest in organized local involvement in Phi Delta Chi. This program will be known as the Alumni Ambassador Program. Within this program, we will be creating an “Alumni Ambassador” position to help us strengthen our alumni networks. The hope is that these “ambassadors” can help Brothers as they transition to alumni status and aid these individuals as they relocate after graduation. If you are interested in helping out as an Alumni Ambassador please contact us at [email protected].

Another way that we increase the exposure of alumni Chapters to the Brotherhood was through communication. With the help of the GVPC and National Office, we were able to complete this goal by increasing the number alumni focused articles in our national and regional based publications. Additionally, we were able to establish and publish quarterly alumni-specific regional newsletters. If you have not had the chance to read one of these publications, you are missing out!!!

Additionally, our team used the 2017-2019 term to evaluate and document the current operations of the Alumni Affairs team. With the spike in interest in Alumni chapter formation, it was noted that for transparency an official policy for the creation of Alumni chapters needed to be in place. I am happy to report one of my first efforts for the 2017- 2019 term was to create and implement the “Formation of New Alumni Chapter Policy”. This policy will serve to ensure that all those seeking to form new or re-activate alumni chapters will follow the same guidelines and procedures. With that being implemented

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and in place we found it streamlined our processes and helped to make things more consistent.

The Alumni Affairs team is proud to introduce the following Alumni Chapters that have been chartered within our 2017-2019 term: New Chapters: ● Michigan Alumni Chapter ● Finger Lakes Alumni Chapter ● Arizona Alumni Association est. 2019 (AAAE Chapter) Reactivated Chapters: ● Omega Alumni Association ● Beta Nu Alumni Chapter

Since the last time we all met there has been push for reactivation and an increased interest in forming regional chapters. What we have noticed is that with the increase in job market saturation, our alumni (especially new graduates) are more nomadic. It has become very apparent that new grads, whether they are looking for jobs or residencies, are moving across the country to find their “place” in our profession. This led us to the question of, how do we keep up with and keep our Alumni engaged? Are we meeting the needs of our Alumni?

Looking at the needs of our Alumni, lead us to creating a goal of evaluating and updating our alumni resources. For this goal, we started by updating the job description for the Worth Alumni Liaisons. This was done in order to ensure that our collegiate chapters know what our expectations are to our alumni Brothers. Secondly, we wanted to reevaluate and rebrand our “Brother for Life” contracts. When the Alumni Affairs team began to evaluate the “Brother for Life” contract, it was noted that we needed a complete overhaul and shift. No one really seemed to understand what the contract was and what it meant. We started to think larger than just our alumni. We noticed that the problem of education was really a collegiate based education and “For Life” mentality that needed to be revamped. From this thought, the Alumni Affairs team created the “Brother for Life” Committee. The committee is being led and directed by myself and Brother Eric Jarvi (Gamma Mu).

While the work of the Brother for Life Committee has just begun, there has been very valuable information gathering and analysis review to help guide us into the future. Even during this 72nd Grand Council, members of the committee will be working diligently to answer questions and gather data for the GVPAA. This is a long term goal and project with the intention of being able to shift the mentality and direction of Phi Delta Chi into a true “For Life” legacy. With the help of this committee we hope that it will allow us to

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update the WAL Toolkit, now known as the WAL playbook. The Alumni Affairs team had a goal to update and recreate the WAL playbook this term, but with all of the moving pieces, it seems best to wait until we had more information and analysis from the Brothers for Life Committee.

The next goal aimed at the current state and structure of the National Alumni Dues. The National Alumni Dues Committee was formed by the RDAAs to help to review and evaluate the current dues structures for new alumni dues. The Grand Council will be officially voting to either approve or decline the extension of the new grad dues for a year. Currently, if a new grad pays their new grad dues before September 30th, they will be able to receive their dues at a 50% discounted rate for 1 year. This new proposal would allow them to receive this discount for a total of three years. The intent and purpose of this proposal was to increase participation and dues payers within the new grad pool. Additionally, this will help to financially assist those Brothers that are in fellowships or residencies that want to pay dues, but struggle to afford it along with student debt.

What else is new in regards to our alumni services? I have made it my mission to recognize and honor our alumni. The Alumni Affairs Team is proud to be honoring our alumni and Alumni chapters this weekend. We will be honoring our first ever Distinguished Alumnus since the revamp in 2017. Additionally, we will be recognizing a few more Selfless Servant Awards during Saturday nights banquet during Grand Council. So to every alumni Brother, I thank you for your dedication and your service to the Brotherhood.

Another policy addition during this term was the “Brothers En Memoria Policy”. One thing that the Alumni Affairs team takes seriously is our “Brothers for Life” motto. The purpose for this policy was to set guidelines to be followed to provide an orderly, effective and caring response in the event of the death of a collegiate or alumni Brother. The loss of a Brother is never easy and something we don’t always like to talk about, but happens way more often that people could imagine. We wanted to have a policy to effectively acknowledge all Brothers who have passed into realms on High.

Finally, your Alumni Affairs team was pleased to introduce the new electronic Alumni Foundations Program. With the success of the 2015 Foundations Program, and due to increasing interest in the formation of alumni Chapters, the Anti-Discrimination Policy Committee, under the direction of the Executive Council, proposed to update the Alumni Foundations Program report. The 2019 report included a required “Alumni Self- Assessment” section based on the Anti-Discrimination Procedures for Chapter

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Assessments, Evaluations and Investigations all Collegiate and Alumni Chapters will be evaluated and assessed based on self reporting.

What have we learned? The traditional model of the Brother “life cycle” was enter pharmacy school (or pre- pharmacy), to graduate, find a local job, and hang around our “chapters of origin”. Now the trend is relocation! This shift in the market has greatly changed our professional careers, but also affected our old model of the Brother “life cycle”. This seemed to be a repeated theme as it became a hot topic within two other committees (National Alumni Dues and the Brothers for Life Committee).

What we learned during the 2017-2019 term is that the Alumni Affairs team isn’t quite done yet! Our future is bright and change is coming. We can either continue with the status quo or adapt and shift. We can embrace change and be in front of the curve. As leaders of Phi Delta Chi and our profession we choose to ask “Why not?” instead of “Why?” We choose our legacy! We choose “For Life!”

Finally, I must tell you all that our Alumni Affairs Team is just that a Team ...a team of amazingly talented leaders and Brothers. Thank you to our RDAAs- Doug, Katy, Amanda, Chris Westrick, Tony, Grant, and Chris Pavero for inspiring me and for being true “Leaders in Pharmacy”. Without y’all, I would be lost. To Jacob Northrup (PDAR) and Elizabeth Villanueva (assistant GVPAA, aka “The Glue”) thank you for your tireless work and dedication to revamp our alumni policy and procedures and updating our AFPs into the 21st century.

I would like to take this opportunity to thank our Alumni Affairs team and make it clear that I couldn’t have achieved any of this without our team!! They were never afraid to speak the truth and ask for more! I often say that Alumni Affairs is often like herding cats. What I quickly learned is that our Alumni are amazingly outspoken and are the heart of this organization. They will call out nonsense and are not afraid to speak their minds. What an amazing gift! My hope for every collegiate, is that during this Grand Council they are able to witness the love and devotion our Alumni have for Phi Delta Chi.

Last but not least ...Jason Hollingworth...thank you for supporting me as a husband and “true Brother”, we are truly Brothers for Life and I could not do any of this without you!! I love you!

“A legacy is created only when leaders put their people into a position to do great things without them. The legacy of successful leaders lives on through the people they touch

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along the way. The only things you can change permanently are the hearts of the people you lead.”

What do I want people to remember about my term as GVPAA? It’s simple...Phi Delta Chi...For Life!!! That is our legacy. What will be your legacy?

AAAE, Andrea Bourque, PharmD Rho #1293 GVPAA 2015-2019

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Grand Vice President for Communications Report 72nd Grand Council Anaheim, California July 31-August 3, 2019

Remarks/Summary

The Communications team started off this term with newly minted Regional Directors for Communications. The team has been working diligently on keeping their chapters and alumni informed via monthly e-newsletters. They have been working with the rest of the Regional Teams to perform CHeQ visits and run regional conferences and caucuses. Most chapters have been receptive to communicating with the RDCs but we are still defining their responsibilities. Utilizing the Regional Directors for Communication for sharing Brotherly News, Fundraising Events and Merchandise sales, as well as for sharing social and professional events can help chapters get a jump on their publications while involving other Chapters or alumni in their area.

There have been several changes to the Communicator with a special emphasis on Leaders for Life human interest pieces. We would love to include more unique stories about Brothers. Sharing these stories helps Brothers from all over the country get to know each other, and may provide new ways to be involved in their own communities.

With the help of the Professional Programming Committee there have been more Webinars and podcasts to promote professional development during this term. The podcasts on Interview Skills, and webinar on self-marketing are still available to watch on the website. If you need help building these skills, please check them out under the Communications tab. If you have other professional development webinar ideas please reach out.

The website is also getting ready for a mobile-friendly upgrade, look for the improvements next term.

About this term:

2017-19 Communications Team

● Grand Vice President Claire Anderson (Beta Omega) ● Marilyn Gaske (Alpha Sigma) for Great Lakes Region ● Kevin Shiau (Beta Mu, 2017) Tiffany Vú (Beta Kappa, 2018) for Mid-Atlantic Region ● Chenise Meyer (Theta) for Midwest Region ● Diana Liu (Sigma) for Mountain Region ● Angelo Walton (Eta) for Northeast Region ● Alyssa Mae Carrasco (Omicron) for Pacific Region ● Emma Leffler (Alpha Omega) for Southcentral Region ● James Winslow (Delta Delta) for Southeast Region

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What we accomplished:

We started off the term by assisting in evaluating the needs of the Fraternity by sending out the “Needs Assessment Survey.” This survey helped us break down what types of roles our Brothers fill as pharmacists. It also helped us understand what kinds of information or learning opportunities out Brothers would be most interested in.

Based on the results of the survey the Communications team has put together monthly newsletters for each region. Some of these newsletters were geared more towards Alumni in order to meet our goal of producing at least one Alumni focused newsletter or Communicator each quarter.

The Communications team was also incorporated into the Regional Teams as participants in ChEQ visits and leaders during the regional meetings. Primarily they served as historians, making notes and taking photos, but their role will likely be expanded in future meetings.

The Communicator itself has been revamped. We have begun to add special interest pieces as part of our “Leaders for Life” Brotherly News that covers retirements, volunteerism, and other leader activities that our Brothers participate in, including those outside the field of pharmacy. As always we welcome any announcement that a Brother would wish to share with the rest of the Brotherhood. As we continue to build on our content, please feel free to reach out to the Grand Vice President or Regional Directors for Communications with stories or news you feel the Fraternity should know about.

One of our goals has been to incorporate CE in our services to the Brotherhood, but we are still working out the best way to provide it in the most professionally and fiscally responsible way. We want to ensure that if we start, that we are able to continue into the future. If you have suggestions on how this might be accomplished, please feel free to reach out to our team.

While CE was not as easy to create and provide, with the help of the Professional Programming Committee we were able to provide a series of Podcasts that discuss the different interview skills required for Residency, Community Pharmacy, Inpatient Pharmacy and Academia. We also hosted a webinar that focused on self-marketing. These are all new ideas for the Fraternity and we hope to produce more of this kind of skills-building material throughout the next term.

The National Office has added new positions of Social Media and Webmaster in order to support the Communications team. They provide updates direct from the National Office and highlight the work being done by our Chapters throughout the year. Make sure you follow our Instagram and Facebook Pages to keep up with what Brothers are doing in real-time.

Communication has been our biggest priority this term, ensuring all aspects of the Brotherhood have had ample opportunity to receive updates and provide feedback and insight. The “In The Glow of the Lamp” blog has been used extensively to explain some of the policies and challenges the Executive Council faced this term. If you haven’t subscribed yet, you should.

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Address updates have become a problem for the National Office, returned mail is becoming more common. If you know a Brother who has moved or isn’t active but wants to be, make sure they update their address and email in our database so we can keep in touch. Adding “[email protected]” to your contacts will also help you stay in contact as many times our emails are being sent to your spam.

This has been an exciting term, and we hope the next term will help us grow in how we communicate with the Brotherhood even more. If you have suggestions send them our way.

AAAE, Claire Anderson Beta Omega, 252 Grand Vice President for Communications

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Grand Vice President for Student Affairs Report 72nd Grand Council Anaheim, California July 31-August 3, 2019

Brothers,

It is an understatement to say that being given the opportunity to serve as the Grand Vice President for Student Affairs over the last two years has been a tremendous honor. To be given the chance to leave a legacy on the Achievement Award Program and Thurston Cup, as well as other Student Affairs activities is a highlight of my time so far as a new Alumni of this Fraternity. It is important for me to thank the Brothers close to me who gave me the courage to be able to take on this position. Beta Chi alumni who came before me, who paved the way to make the Chapter what it is today. The 2016-2017 Regional team (Kelly and Sejal), who mentored me and showed me that leadership comes in so many different forms. And of course the regional officers I had the pleasure to serve over the last two years:

Regional Correspondents (RCs)

2017-2018 RCs Region 2018-2019 RCs

Bailey Eason (Tau) Great Lakes Joshua Murdock (Alpha Phi)

Evan Cheung (Beta Alpha) Northeast Andy Mai (Alpha Theta)

Becca Seabock (Beta Omega) Mid-Atlantic Hana Hays (Beta Omega)

Delaney Hart (Theta) Midwest Amanda Wiedemeier (Psi)

Maya Robinson (Sigma) Mountain Holly Rawlings (Gamma Rho)

Diana Doan (Gamma Theta) Pacific Anna Brecheisen (Beta Iota)

Alexandria Ybarra (Gamma Eta) Southcentral Kyle Kleckner (Gamma Eta)

Katelyn Woodbury (Beta Lambda) Southeast Daniel Winslow (Delta Delta)

It is my pleasure to share a couple key achievements that I wanted to highlight here from the office of the Grand Vice President for Student Affairs.

Updates to Collegiate Chapter Standards and Achievement Award Program (AAP) I believe my most substantial accomplishment during the last two years as GVPSA was being a catalyzing force pushing for the update to the Collegiate Chapter Standards. Fundamentally, these Chapter Standards allow collegiate Chapters to consistently measure their goals, activities and action plans against the Standards to assure their operations and activities are in line with the Fraternity's focus on Brotherhood, leadership, professionalism and service. By

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working with the Regional Correspondents and the Executive Council, updates were made to the Chapter standards to best reflect the wide array of programs, events, and initiatives that our Chapters are engaged in. These Chapter Standards are now not only more inclusive, but now serve as the backbone to the Achievement Award Program, allowing Chapters to reflect on one Chapter Standard per month, to keep the core values of the Fraternity at the forefront of our operations. I want to take this time to thank the 2017-2018 AAP Review Committee, chaired by James Winslow (Delta Delta), who helped make various improvements to the AAP structure and instructions. I am excited to see the AAP continue to develop, to continue it’s goal of allowing Chapters to become the best they can be - and continue to strive for excellence.

Thurston Judging Enhancements Alongside updates to the AAP came further improvements in the Thurston judging processes. With implementation of grading rubrics for all 5 Thurston Items in the AAP, Chapters will be able in future years, to receive more granular feedback regarding their reports, so that they can continue to push the envelope on their strengths, and better address their opportunities for improvement. I am committed to work with my successor, to make sure this process is continued to be improved, to best reflect the tremendous work our Chapters put into these reports.

St. Jude Philanthropy - St. Jude Liaison (Brandon Hill) Finally, I am proud to report that our relationship with our National Philanthropy, St. Jude Research Hospital, is strongest now than it ever was before. With the leadership and dedication of our St. Jude Liaison, Brandon Hill, Phi Delta Chi Brothers are raising money at an impressive rate, allowing us to rapidly move closer towards our 2017 commitment of raising 1 million in 7 years. Our Brother’s commitment to St. Jude is a shining star of our fraternity, and we are so excited to continue supporting the children of St. Jude, and the great research St. Jude is leading.

With these improvements to Student Affairs activities, I am excited to see the AAP, Thurston, and St. Jude partnership to continue to grow in the coming years, to allow us to best fulfill the duties and obligations we all are devoutely committed to, as Brothers of Phi Delta Chi.

AAAE! Ralph Reyes 2017-2019 Grand Vice President for Student Affairs

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Report of the Executive Director 72nd Grand Council - 2019

Brothers, take a deep breath, look around you. This is what Brotherhood is all about. This is the Ultimate Fraternal Experience. This is Grand Council.

My name is Kenny Walkup. I am a 1992 graduate of Ohio Northern University and Alpha Upsilon Brother #396. I am the owner of Jorwalk Management, the company that has been hired by Phi Delta Chi to manage the operations of the fraternity.

Jorwalk Management has been in this position since April 1st of 2009. I am proud of the work that our team has done over the past two years and I am proud to be in my tenth year of service to you as the 20th Executive Director of Phi Delta Chi. And I am excited that each Grand Council continues to grow in scope, allowing more brothers to share in the experience of Grand Council and living into being the Leaders in Pharmacy.

Jorwalk Management is made up of me as President and serving as Executive Director to Phi Delta Chi. Becky Griffith is in charge of chapter finances, overseeing day-to-day operations of the national office, and doing her best to keep me in line and on track.

She is joined by Jessica Mytty who be assisting us with Regional Conference registration for the 2020 Regional Conferences. She also supports the maintenance of our database, helps with order fulfillment, correspondence and event planning. If I am being honest, Jessica does everything neither Becky or I want or have time to do.

Michelle Walkup has been administering the Achievement Award Program since 2017. She is responsible for the creation of the online reports, back end maintenance and scoring, and ordering of the trophies. For a big enough donation to my daughter’s college education fund, she may even tell you the winner of this year’s Thurston Award. If you have questions

DRAFT DRAFT Appendix I about the Achievement Award Program please seek her out over the course of this meeting.

Lori Carey handles the day-to-day finances of the Pharmacy Leadership and Education Institute, our 501C3 foundation and does her best to assist the PLEI Board Of Directors and PLEI’s Executive Director Ron Corey. For those who Ron, this is no small task.

She joins Becky, Jessica and I every Tuesday morning at the unofficial National Office for our weekly meetings.

Rachel Kiwior joined Jorwalk Management in 2017 and handles all updates to the Phi Delta Chi website.

Alpha Zeta Brother Zara Sivertsen was also hired in 2017 and handles all social media posting to our various social media outlets.

Gamma Omicron Brother Eric Barbye serves as the Assistant to the Executive Director. Eric’s primary responsibility is oversight of collegiate expansion and our servicemarks. He is also responsible for keeping me laughing on our weekly check in calls. Eric also was the primary contact for the building of the Grand Council app.

Since Jorwalk was hired in 2009 we have experienced a 30% growth in the number of Phi Delta Chi chapters nationwide. We have also experienced nearly a 50% increase in the number of Brothers attending Grand Council from 380 in Phoenix in 2009 to over 600 Brothers that attended Grand Council two years ago in Crystal City. This year 497 are registered here in Anaheim.

Simply saying “thank you” to Becky, Jessica, Michelle, Lori, Rachel, Zara, and Eric hardly sums up the gratitude that I have for the work that they have done over the past two years. Without their support, dedication and hard work we would not be where we are today.

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Phi Delta Chi Fraternity is a 501(C)(6), not-for profit organization, and as such we are required to fill out and file a tax form 990 at the end of our fiscal year. Over the past two years we have successfully completed and filed all tax reports and are current with all IRS tax filings.

We are also registered with Guidestar, an online database of IRS registered non-profit organizations, and all of our tax filings are online at www.guidestar.org.

Constitutional requirement, Bylaws 1, Number 2, states: the Executive Council shall be placed under a bond to the Fraternity of not less than 90% of the sum of the previous year’s income and the value of reserve funds. The fraternity is currently under a $600,000 Crime Policy.

Bylaw Chapter 1, Number 3, states: Two percent of the total national revenue of the Fraternity, after subtracting revenue designated for reserved funds, shall be set aside in each year to provide a permanent emergency fund. To satisfy this we have invested in PNC Bank Investment Accounts. These monies are set aside only to be used with unanimous approval of the Executive Council. In 2017 we invested $15,435.91 and in 2018 we invested $13,850.08. Recent investments bring our total amount in our emergency account to $120,170.63.

We have also continued placing life member funds into restricted accounts. The past two years we invested $69,626.88 into Certificates of Deposit.

This spring the Executive Council authorized Request for Proposals, to qualified firms interested in serving in the role of Investment Manager, in order to provide advice and assistance to Phi Delta Chi. The Bank of Stockton, who also handles the financial assets of PLEI, our 501(c)3 foundation, was selected. The work between PDC and Bank of Stockton was finalized in early June and on July 9th, I closed out all LIfe Member Certificates of Deposit and $425,000 was deposited into the management account at Bank of Stockton.

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We continue to purchase a general liability insurance policy that covers all Brothers of Phi Delta Chi. The current policy is a $1,000,000 policy with a $2,000,000 aggregate. In addition to that, we have continued to purchase a Director and Officer Policy to cover all officers of the Fraternity.

On July 26, 2019, the accounting firm Maner Costerian completed an audit of the Fraternity’s financial status for fiscal years ending in 2017 and 2018. In the audit Maner Costerian noted: “We are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with accounting principles generally accepted in the United States of America.” The audit has been reviewed in its entirety by the Executive Council.

In 2016 we began the process of protecting our identity for the future, filing service marks and registering our letters and symbols with the United States Trademark and Patent Office.

We now hold all service marks for our identifying marks, like greek letters and identifying words. We have also begun the process to defend those trademarks. In the past two years we have served notice to a single chapter of a Phi Delta Chi sorority in northern Michigan and a company using our marks on clothing and merchandise.

A few moments ago Jim Carey presented a high level overview of the proposed streamlining of our constitution and bylaws. As I explained, this process began two years as a charge to the Executive Council.

Also at the conclusion of the 71st Grand Council, the Executive Council was charged with looking for ways to streamline the legislative process at our meetings. To accomplish this, I have recommended that Phi Delta Chi move to utilizing a consent agenda to conduct our business. This year, for the first time, we will be utilizing a consent agenda for the final business session.

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So, what is a consent agenda?

Every committee will meet as they have in previous years and each committee will discuss the various pieces of legislation charged to them. The committee will amend each item as needed and vote on the item.

If the item receives a “yea” vote of 90% or greater it will be placed on the “consent agenda” for the final business session.

It the item in question does not receive a “YEA” vote of 90% or greater, but still receives a greater than majority “YEA” vote, it will be discussed on the floor of the voting delegates as a single item of legislation as before.

If the committee votes down the legislation it is not discussed on the floor by the delegates.

Every piece of legislation that is added to the consent agenda will be voted on as a block of legislation.

IF the Organizational Affairs Committee passed 2019-1-1 by 90%

AND

IF the Alumni Affairs Committee passed 2019-3-1, 2019-3-2 and 2019-3-3 by 90%

THEN

All four pieces of legislation would be voted on as one piece of legislation at the FINAL business session.

With that being said, any delegate may motion to pull any piece of legislation out of the consent agenda if there is a second to the motion and a majority vote of the delegates.

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I have been using a consent agenda for a number of years with another organization I work with. It streamlines the legislative process and saves countless hours of debating from the floor during the business session items that have already been debated in the committee.

The key to the utilization of the consent agenda is to trust the committee that worked on the legislation. They read it thoroughly, they debated it, and they discussed it. I encourage you to trust their work.

With the passage of Title IX In 1976, Phi Delta Chi officially became a co- ed fraternity and four years ago, your Executive Council felt it was time to revise our Anti-Discrimination Policy. That policy was voted down at the 71st Grand Council but a revised policy is being brought to you at this year’s meeting after extensive work by our Anti-Discrimination Policy and review by Carey Law.

It was announced two years ago that we have hit a point in time where we can longer allow our chapters to operate in violation of Title IX and our own constitution. As such it was announced that all single sex chapters would be required to be fully compliant by this meeting. After the extensive revision to the policy you will be voting on here this week, that deadline requirement was completely removed from the policy. However, over the past nine months I have visited every campus where a single sex chapter operates.

I have had meetings on those campuses with Deans, faculty advisors, key staff and Brothers of those chapters. I am grateful for the hospitality extended to me by everyone. Before my arrival all chapters were asked to submit two documents to the anti-discrimination policy committee: 1) the barriers for integration of students regardless of gender and 2) a plan for overcoming those barriers.

At the meetings I shared the Executive Council’s Title IX concerns and constitution with university administration as well as the two documents mentioned. I also and met with chapter leadership and full Brotherhoods.

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Following the meetings each chapter was asked to submit an action plan for the next two years to showcase a plan for growth within the Chapter. Each chapter was given 30 days to complete a detailed action plan to be submitted to the Executive Council. All chapters completed this task and we will be monitoring their success. I am also happy to report that since the last Grand Council, three of those chapters are no longer a single sex chapter.

Risk Management continues to be an issue for our chapters. This past school year we dealt with what could have been a disastrous outcome at one of our chapters due to an alcohol related automobile accident.

Without giving details, I can assure you that the entire event would have been prevented if the chapter had only abided by our Fraternity’s policies. Brothers, we must remain vigilant in our efforts to teach the risk management policies of the fraternity and to enforce them on our campuses.

Risk management is everyone’s responsibility. If you see something that doesn’t seem right at your chapter, you need to say something before a problem arises.

I am also saddened to report the loss of our Beta Tau Chapter. The University of Buffalo suspended all operations of the chapter in April of 2018 for a period of 6 years. It saddens me that university did not give the National Office a chance to intervene before the university’s suspension was enacted. As a result, the Executive Council revoked the chapter’s charter. I do want to assure you that the issue at hand was a violation of university policies and not a risk management issue.

I truly believe that my staff and I are here to serve you. If there are any questions that you have please do not hesitate to contact me at the National Office.

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I thank you for giving me this incredible opportunity to serve you and I am excited about the future of our fraternity. Traci, would you please come back to the mic.

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Organizational Affairs 2019-1-1: Conference Restructure

Chairs: Kevin Anderson & Keesha Kline Members: Nicholas Angelopoulos, Chris Arvanitis, Craig Chapman, Abbi Gabriel, Brandon Hazlett, Danielle Jezierski, Peter Ryan, Douglas Tam, Sarah Thompson, Landon Weaver

Background: In August 2017 at the 71st Grand Council, a proposal to move Grand Council to an annual meeting was debated and voted on. This proposal was well received with the exception that in the original format it was proposed to eliminate Regional Conferences. It was clear that our fraternity is passionate about keeping Regional Conferences, while also looking into the potential for annual Grand Council. Due to the fact that over 50% of the delegates voted in favor of the annual Grand Council, which didn’t pass with a ⅔ vote, the Brotherhood charged the EC with putting another committee together to further investigate the options for Grand Council moving forward.

In October of 2017, this committee was convened and tasked with developing a proposal for the future state of Grand Council based on the input from our Brotherhood. The committee drafted five options along with potential pros and cons that were sent to all eight Regional Conferences for open debate, detailed feedback, and ultimately a final ranking of preferences. Then, all of the rank lists along with feedback from the Organizations Affairs Committee meeting minutes were delivered to this committee for review. This committee reviewed all the feedback from every region and determined that the Brotherhood overwhelmingly is in favor of moving to an annual Grand Council with biennial Regional Conferences, and there was a split on moving to an annual LDS versus a biennial LDS.

After further debate using the details from Regional Conference feedback, our committee voted that our Brotherhood desired an annual Grand Council, biennial Regional Conference, and biennial LDS. We split our final proposal into three parts in order to streamline the importance of each part and to help future proceedings go smoothly. The final proposal was voted upon by the 7 committee members in attendance with 6 members in favor of and 1 member in opposition of the final proposal.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

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Official Proposal:

Primary Proposal

Current Bylaws Wording Proposed Bylaws Change Proposed 2019 C&B Language

Chapter I, Number 4 Chapter I, Number 4 Article IV, Section 5. Meetings. The Grand Council shall meet The Grand Council shall meet (a) The Grand Council shall every odd numbered year. The every odd numbered year. The meet every odd-numbered Executive Council shall Executive Council shall year. The Executive Council determine the time and place for determine the time and place for shall determine the time and meetings of the Grand Council. meetings of the Grand Council. place for convening the Grand Council.

Secondary Proposal (only if primary passes)

Current Bylaws Wording Proposed Bylaws Change Proposed 2019 C&B Language

Chapter II, Number 4 Chapter II, Number 4 Policy Paragraph 7.06. Regional Conference Meetings. (a) Each Region shall convene (a) Each Region shall convene (a) Each Region shall convene each year that the Grand each year that the Grand Council each year that the Grand Council does not convene. does not convene.during Grand Council does not Rotation of meeting sites will be Council as a Regional Caucus. convene.during Grand based on Greek alphabetical Regional caucuses shall may be Council as a Regional sequence of chapter names. held at least twice during Grand Caucus. Exceptions may be approved by Council. (b) Each Region shall convene the Executive Council. Regional at a Regional Conference caucuses shall be held at least Each Region shall convene at a every other year. Rotation twice during Grand Council. Regional Conference every of Regional Conference other year. Rotation of Regional meeting sites will be based Conference meeting sites will be on Greek alphabetical based on Greek alphabetical sequence of chapter names. sequence of chapter names. Exceptions may be Exceptions may be approved by approved by the Executive the Executive Council. Council. (c) Regional caucuses shall may be held at least twice during Grand Council.

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Tertiary Proposal (only if primary passes)

Current Constitution Wording Proposed Constitution Change Proposed 2019 C&B Language

Article III, Section 4 Article III, Section 4 Article II, Section 2. Powers of the Grand Council. The Grand Council in session The Grand Council in session (a) The Grand Council when shall be the supreme governing shall be the supreme governing convened shall be the body of the Fraternity and shall body of the Fraternity and shall supreme governing body of decide all matters which pertain decide all matters which pertain the Fraternity and shall have to the Fraternity as a whole; to the Fraternity as a whole; all powers inherent in a arrange plans for the welfare, arrange plans for the welfare, supreme body, including, but improvement, and advancement improvement, and advancement not limited to, electing Grand of the association; elect the of the association; elect the Officers every two years and Grand Officers, amend the Grand Officers every two years, reviewing the acts of the Constitution and Bylaws, grant amend the Constitution and Executive Council. Charters to associations of Bylaws, grant Charters to eligible persons in recognized associations of eligible persons colleges and universities; levy in recognized colleges and assessments on the Chapters; universities; levy assessments interpret the Constitution, on the Chapters; interpret the Bylaws and Fraternity Ritual; Constitution, Bylaws and review the acts of the Executive Fraternity Ritual; review the acts Council or any other governing of the Executive Council or any body that may hereafter be other governing body that may created, and have all general hereafter be created, and have powers inherent in a supreme all general powers inherent in a body. supreme body.

Article V, Section 6 Article V, Section 6 Chapter VI, Number 5 Delegates Required Any Chapter failing to be Any Chapter failing to be (b) Any Chapter failing to be represented by a collegiate represented by a collegiate represented by a collegiate Delegate in at least one Grand Delegate in at least one Grand Delegate in at least one Council, one Regional Council, one Regional Grand Council, one Regional Conference, and one Leader- Conference and one Leader- Conference and one Leader- Development Seminar within a Development Seminar within a Development Seminar within 4-year fraternity cycle may be 4-year fraternity cycle and at a 4-year fraternity cycle and declared inactive and its charter least every other Grand at least every other Grand forfeited and vacated. Council may be declared Council may be declared inactive and its charter forfeited inactive and its charter and vacated. forfeited and vacated.

Article VI, Section 3 Article VI, Section 3 Chapter VII, Number 4 Delegates Required Any alumni Chapter failing to be Any alumni Chapter failing to be (d) Any alumni Chapter failing to represented by an alumni represented by an alumni be represented by an alumni Delegate in at least one Grand Delegate in at least one every Delegate in at least one Council and one Regional other Grand Council and one every other Grand Council Conference within a 4-year Regional Conference within a 4- and one Regional Conference fraternity cycle may be declared year fraternity cycle may be within a 4-year fraternity cycle inactive and its charter forfeited declared inactive and its charter may be declared inactive and and vacated. forfeited and vacated. its charter forfeited and vacated.

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Current Bylaws Wording Proposed Bylaws Change Proposed 2019 C&B Language

Chapter I, Number 1 Chapter I, Number 1 Article IV, Section 3 Grand Officers The term of each Grand Officer The term of each Grand Officer (b) The term of each Grand shall be from the time of shall be two years from the time Officer shall be from the time installation at a Grand Council of installation at a Grand Council of installation at Grand through the succeeding Grand through the succeeding Grand Council for two years or until Council until that person’s Council until that person’s that person’s successor has successor has been installed. successor has been installed at been installed at a Grand a Grand Council. Council.

Chapter I, Number 8 Chapter I, Number 8

The financial status and The financial status and Chapter II, Number 5 accounts of the Fraternity shall accounts of the Fraternity shall CPA Review be reviewed before each Grand be reviewed before each Grand The financial status and accounts Council by an independent Council on Executive Council of the Fraternity shall be reviewed Certified Public Accountant election years by an before each Grand Council on appointed by the Grand independent Certified Public Executive Council election years President. The Executive Accountant appointed by the by an independent Certified Public Director shall include the results Grand President. The Executive Accountant appointed by the of this review and its Director shall include the results Grand President. The Executive recommendations in an address of this review and its Director shall include the results of to each Grand Council. recommendations in an address this review and its to each Grand Council that recommendations in an address to year. each Grand Council that year. (a) A financial report will be (a) A financial report will be presented to the Grand presented to the Grand Council annually by the Council annually by the Executive Director. Executive Director.

Discussion: ● Feasibility of annual LDS (which is the difference between Regional Conference Option 4 and Option 3) - Option 4 (annual LDS) was most preferred by the regional preference feedback, but due to concerns of feasibility and logistics, the committee recommends moving forward with Option 3 (q 2yr LDS), with potential for a transitional phase-in to new model, which may eventually shift to Option 4 (annual LDS).

● Chapter 2, number 4 – the committee had a large debate of the verbiage of “shall” versus “may” due to lack of understanding of how the new conference set-up would affect what business would happen at Regional Conferences and where voting for Regional Correspondents would take place. If the EC keeps the current structure of Regional Correspondents being elected at Regional Conferences, then you shouldn’t require two caucuses at Grand Council. However, if Regional Correspondents are elected at Grand Councils in the future it may be worth requiring two caucuses.

● Article V, Section 6 & Article VI, Section 3 – the committee liked that this format increases the requirement for chapters to attend Grand Councils, but we feel it is worth thinking about

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requiring attendance of all chapters at all Grand Councils. We didn’t make this change simply because it felt outside the purview of our committee’s scope. We updated the wording to maintain the same requirements of today with the new annual structure.

Regional Conference Voting:

Option 1: No change, but hold Regional Conferences in the fall post-LDS/pre-Grand Council Option 2: All three conferences annual Option 3: Annual Grand Council, biennial LDS within Grand Council, biennial Regional Conferences Option 4: Annual Grand Council, annual LDS within Grand Council, biennial Regional Conferences Option 5: No change to current schedule

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Collegiate Affairs 2019-2-1: Revisions Related to Renaming of the Regional Correspondent

The following proposals are presented to align the student arm of the organization in name with the other GO/RO positions. The Regional Correspondents are the only RO whose name does not match the GO overseeing them. With the addition of the new Regional Director for Communications there is potential for confusion between the RDC and the RC when referring to them by their abbreviated names. There also remains confusion when speaking of RCs regarding the officer Regional Correspondents and the meeting Regional Conferences when both are abbreviated the same. Currently no other RO name matches with the name of the Worthy Officer they are assigned. The Regional Correspondents are also the only regional officer position with a full description of responsibilities in the National Constitution and Bylaws. In order to simplify our Constitution, and to unify all of our RO descriptions, these changes will remove the details in order to allow for easier changes to roles/responsibilities and place them into a policy instead. This will allow changes to their roles to made without needing a constitutional amendment. We are not looking to redefine the position, we are seeking to re-title it to avoid confusion and to also ensure there is a continued focus on supporting the AAP.

The following changes to the Constitution and Bylaws were brought forward for review and discussion at the 2016 Regional Conferences and then for voting at the 71st Grand Council in 2017. Essentially what is presented below was presented at the 2016 Regional Conferences. In September 2016 the Executive Council released a revision to these proposals that included changes to adopt yearly Grand Council and eliminate Regional Conferences, therefore some of the wording was adjusted when presented at 2017 Grand Council. Following non-passage of the yearly Grand Council changes, the below proposals were converted back to their original format for review again per the recommendation of the Grand Council body.

At the 2016 Regional Conferences, the following consensus was reported:

Great Lakes: Approve as written

Mid-Atlantic: Recommends renaming the position of Regional Correspondent to Regional Correspondent of Student Affairs instead of the proposed name of Regional Director of Collegiate Affairs. This recommendation comes from the committee to hopefully eliminate confusion related to duties of RC. Since this is the only collegiate position held on the Regional team the committee thought the name change to Regional Director of Student Affairs would give the inclination that it is an alumni position as well as decreasing the familiarity of what the position was at the chapter level.

Midwest: Constitution - Section 12: Accept with revision - Grammatical "Regional Correspondents to Regional Directors of Student Affairs" Currently this reads without an "s" on Directors (Note: friendly amendment was accepted and modified in current version)

Mountain: Approve as written

Northeast: Approve as written

Pacific: Recommend approval with the following revision – Make the title ‘Regional Correspondent of Student Affairs’ instead of ‘Regional Director for Student Affairs’.

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Southcentral: Approve as written

Southeast: Approve as written

The Organizational Affairs committee at Grand Council 2017 proposed sending these changes to the 2018 Regional Meetings. The Grand Council body voted in favor of referring these proposals back to Regionals. The committee’s key points of discussion are outlined below:

● Since a large portion of the proposed changes relied on the outcome of other proposed changes (i.e. yearly Grand Councils) the committee wanted to refer these proposals back to Regional Conferences.

● The Committee came to a consensus that the sentiment of changing the title of Regional Correspondent will have the following pros and cons:

Pros: ▪ Allow for simplicity & uniformity when it comes to the naming of all Regional positions (Currently: Regional Correspondent, Regional Directors for Collegiate Affairs/Alumni Affairs/Communications) ▪ Eliminate confusion between acronym “RC” for Regional Conference vs. Regional Correspondent ▪ Alignment with the title “Grand Vice President for Student Affairs”, who oversees the Regional Correspondents Cons: ▪ Alignment with the title “Worthy Correspondent” (WC), who the “Regional Correspondent” oversees. ▪ The word “Correspondent” is familiar and allows for students to easily understand the position of RC, its relation to WC, and itself aligns well with position’s duties ▪ Having the distinction between Regional Correspondent vs. Regional Director reflects the difference between the positions: ▪ Regional Correspondent is a student position ▪ Regional Correspondent is an elected position and Directors (Project and Regional) are appointed positions

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

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Current Language Proposed Language Proposed 2019 C&B Language

Article III, Section 12 Article III, Section 12 Policy Paragraph 2.06. The duty of the Grand Vice The duty of the Grand Vice Duties of the GVPSA. President for Student Affairs President for Student Affairs The duty of the Grand Vice (GVPSA) shall be to supervise (GVPSA) shall be to supervise President for Student Affairs the activities of the Regional the activities of the Regional (GVPSA) shall be to supervise Correspondents; chair meetings Correspondents; chair meetings the activities of the Regional of the Regional Correspondents; of the Regional Correspondents; Officers under the direction of and conduct when feasible and conduct when feasible the Grand Council and annual meetings of the Regional annual meetings of the Regional Executive Council. It shall be Correspondents with assistance Correspondents with assistance that person’s duty to implement from the Executive Director. It from the Executive Director. and promote participation in the shall be that person’s duty to Regional Directors for Student Dale W. Doerr Achievement implement and promote Affairs under the direction of Award Program and to promote participation in the Dale W. the Grand Council and attendance by Collegiate Doerr Achievement Award Executive Council. It shall be Brothers at Fraternity meetings. Program and to promote that person’s duty to implement The GVPSA shall be responsible attendance by Collegiate and promote participation in the for organizing and coordinating Brothers at Fraternity meetings. Dale W. Doerr Achievement the judging of materials from the The GVPSA shall deliver to that Award Program and to promote Achievement Award Program, person’s successor all attendance by Collegiate with support of the Executive documents belonging to the Brothers at Fraternity meetings. Director and following office. The GVPSA shall deliver to that procedures defined by the person’s successor all Executive Council. The GVPSA documents belonging to the shall deliver to that person’s office. successor all documents and property belonging to the office.

(Note: no changes needed to the proposal due to the structural changes conducted in the reconfiguration proposal)

Current Language Proposed Language Proposed 2019 C&B Language

Bylaws – Chapter II, Number 2 Bylaws – Chapter II, Number 2 Policy Paragraph 7.03. A Regional Correspondent (RC) A Regional Correspondent (RC) Regional Correspondent. shall be elected at each Regional Director for Student Director for Student Affairs Regional Conference or Grand Affairs (RDSA) shall be elected (a) A Regional Correspondent Council. All nominees for this at each Regional Conference or Director for Student office shall be in attendance at Grand Council. All nominees for Affairs (RDSA) shall be their respective Regional this office shall be in attendance elected at each Regional Conference or Grand Council. at their respective Regional Conference or at Grand Conference or Grand Council. Council for each Region. (a) Candidates for the office of (b) Candidates for each office Regional Correspondent RDSA of Regional Correspondent shall be in good academic RDSA must be in good standing and shall have at least academic standing, must one academic year remaining as have at least one academic a collegiate Brother at a school year remaining as a of pharmacy within the region. collegiate Brother at a (b) In the event of a Regional school of Pharmacy within Correspondent RDSA vacancy, the region, and must attend

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the Executive Council shall have such Brother’s respective 30 days to gather applications Regional Conference or and present the applicant Grand Council in order to information to the Chapters in be considered for election. the affected region. The Chapters shall then have 30 Policy Paragraph 7.05. days to vote by ballot. This Regional Correspondent process shall be completed with Director for Student Affairs the same voting procedures Succession. used during Regional In the event of a Regional Conferences, except that the Correspondent RDSA vacancy, Region does not need to the Executive Council shall have convene and a non-response thirty days to gather applications shall be deemed an abstention. and present the applicant If no affirmative votes are cast information to the Chapters in within 30 days, the Executive the affected region. The Council shall appoint a Regional Chapters shall then have thirty Correspondent. RDSA. days to vote by ballot. This process shall be completed with the same voting procedures used during Regional Conferences, except that the Region does not need to convene, and a non-response shall be deemed an abstention. If insufficient affirmative votes are cast within thirty days, the Executive Council shall appoint a RDSA Regional Correspondent.

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Current Language Proposed Language Proposed 2019 C&B Language

Bylaws – Chapter II, Number 3 Bylaws - Chapter II, Number 3 Policy Paragraph 7.04. (a) The duties of the Regional STRIKE (a, b, & c) from Bylaws . Duties of the Regional Correspondent shall be to call Move (d & e) to Chapter II Correspondent. meetings of the Regional Number 2 as (a & b) with edits. STRIKE Paragraph 7.04 from Conference to order at the Policy. (Note: 7.04 includes the appointed time; to preside at original a,b,c of Chapter II, such meetings; to preserve Number 3) order and decorum; and to Note: Chapter II, Number 3d has further act as the executive already moved to Policy 7.03b officer of the region. and Chapter II, Number 3e has (b) Further, the RC shall keep a already moved to Policy 7.05 complete recording of all proceedings of the region including a ledger of the attendant expenses during the term; to present to the Regional Conference a report with recommendations, covering the proceedings and acts of the term; and to deliver to that person’s successor all documents and property belonging to the office. (c) It is the duty of the Regional Correspondent to aid Collegiate Chapters with professional projects, fund raising, membership recruitment, participation in the Achievement Award Program, attendance at Fraternity meetings, and to offer other assistance as needed. (d) Candidates for the office of Regional Correspondent shall be in good academic standing and shall have at least one academic year remaining as a collegiate Brother at a school of pharmacy within the region. (e) In the event of a Regional Correspondent vacancy, the Executive Council shall have 30 days to gather applications and present the applicant information to the Chapters in the affected region. The Chapters shall then have 30 days to vote by ballot. This process shall be completed with the same voting procedures used during Regional Conferences, except that the Region does not need to convene and a non-response

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shall be deemed an abstention. If no affirmative votes are cast within 30 days, the Executive Council shall appoint a Regional Correspondent

Current Language Proposed Language Proposed 2019 C&B Language

Bylaws – Chapter II, Number 4 Bylaws – Chapter II, Number 4 Policy Paragraph 7.06. (a) Each Region shall convene (a) Each Region shall convene Regional Conference each year that the Grand each year that the Grand Meetings. Council does not convene. Council does not convene. (a) Each Region shall convene Rotation of meeting sites will be Rotation of meeting sites will be each year that the Grand based on Greek alphabetical based on Greek alphabetical Council does not convene. sequence of chapter names. sequence of chapter names. (b) Rotation of meeting sites Exceptions may be approved by Exceptions may be approved by will be based on Greek the Executive Council. Regional the Executive Council. Regional alphabetical sequence of caucuses shall be held at least caucuses shall be held at least chapter names. Exceptions twice during Grand Council. twice during Grand Council. may be approved by the Executive Council. (b) Quorum for business (b) Quorum for business (c) Regional caucuses shall be sessions shall consist of sessions shall consist of held at least twice during Delegates from at least 50% of Delegates from at least 50% of Grand Council. Collegiate Chapters in the Collegiate Chapters in the (d) Quorum for business region. Each Collegiate Chapter region. Each Collegiate Chapter sessions shall consist of represented shall have one vote. represented shall have one vote. Delegates from at least fifty Each Alumni Chapter Each Alumni Chapter percent of collegiate represented shall have one vote, represented shall have one vote, Chapters in the region. as will the Regional as will the Regional (e) There shall be one Correspondent and Regional Correspondent and Regional collegiate Delegate from Director(s) in attendance. No Director(s) in attendance. No each collegiate Chapter; Regional Officer may cast votes Regional Officer may cast votes one alumni Delegate from as a Chapter Delegate. as a Chapter Delegate. each collegiate Chapter that is not affiliated with an alumni Chapter; and one alumni Delegate from each alumni Chapter. Each Regional Officer in attendance shall have one vote. No Regional Officer may serve or vote as a Delegate from a Chapter.

(Note: no changes needed to the proposal due to the structural changes conducted in the reconfiguration proposal)

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At the 2018 Regional Conferences, the following consensus was reported:

Great Lakes: Do not recommend changing the name of Regional Correspondent. Approve other changes as written.

Mid-Atlantic: Approve with revisions ● Change Regional Correspondent to Regional Correspondent of Student Affairs. ● Chapter II, Number 4: Delete the following: Rotation of meeting sites will be based on Greek alphabetical sequence of chapter names. Exceptions may be approved by the Executive Council. ● Accept deletion of “Regional Correspondent,” but change “Regional Director(s)” to “Regional Officers” to correlate with our proposed name change.

Midwest: Approve as written

Mountain: Approve as written

Northeast: Approve as written

Pacific: Approve with revisions ● Change Regional Correspondent to Regional Correspondent for Student Affairs ● Recommend adding descriptions for all ROs instead of removing RC descriptions (do not strike a,b,c in Chapter II, Number 3).

Southcentral: Approve with revision ● Change Regional Correspondent to Regional Correspondent for Student Affairs.

Southeast: Approve as written

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Alumni Affairs 2019-3-1: Anti-Discrimination Policy & Procedure

Background: The Executive Council of 2015-2017 created an Anti-Discrimination Policy. They approved the policy and then presented it for approval by the Grand Council in August 2017. The policy was not approved as originally written. The Executive Council of 2017-2019 was charged with creating a committee to review and make recommendations to the Anti-Discrimination Policy that was approved by the 2015 -2017 Executive Council and present that to the 2018 regional conferences. The committee is to have representation from collegiate and alumni Brothers from both co-ed and same-sex Chapters. The Anti- Discrimination Policy (ADP) Committee was formed in September of 2017 and immediately began work on revision of the policy. The committee’s revised work was presented at Regional Conferences as recommended. Each Region gave their feedback for changes. The Committee then reconvened following the last RC meeting. The Committee took the recommendations provided and revised the policy. The policy was then sent out via survey for an open-comment period in June 2018. Following responses, the Committee once again reviewed and revised the policy. The new version of the policy was once again sent out for a second open-comment period survey in September 2018. This version received no recommendations for revision, therefore the ADP Committee reviewed again and approved as the final version. This version was then sent to the Executive Council for approval to be released as the version to be voted on at Grand Council. The following were the members of the Anti-Discrimination Policy Committee. The Executive Council thanks them for their service.

Chair: John Mondin (Epsilon) EC Liaison: Traci Thompson (Lambda) Members: Angelo Walton (Eta), Max Prokopovich (Mu), Zara Sivertsen (Alpha Zeta), Brett Laude (Alpha Theta), Jennifer Ito (Alpha Psi), Michael Kelcz (Beta Alpha), Ryan Burke (Beta Beta), Noah Palmieri (Beta Gamma), Nick Farrar and Murphy Affolder (Beta Delta), Julie Beert (Beta Iota), Julie Carter (Beta Sigma), Brandi Pierce (Beta Omega)

Following the April 2019 Delegate Townhall Webinar, the Executive Council chose to consult Jim Carey with Carey Law due to a recommendation to have a lawyer review our Anti-Discrimination Policy. The policy was reviewed and the following are the major revisions recommended for us. The EC reviewed the recommendations and agreed with the additions. ● Changes are in red text. ● Several grammatical changes throughout (most are not highlighted). ● Addition of two discrimination group descriptions (familial and veteran status) ● Addition of two new Policy sections: ○ Protection Against Retaliation ○ False Accusations ● Procedure revisions: ○ Additional specific members added to Chapter Self Assessment teams

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Phi Delta Chi Pharmacy Fraternity Anti-Discrimination Policy

A. BACKGROUND

Federal Title VI was enacted as a part of the landmark Civil Rights Act of 1964. It reads, in part, “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance."(1) In the case of higher education prior to the creation of the Department of Education in 1979, the federal department of Health, Education, and Welfare (HEW) was responsible for withdrawing funds from states that were found to be discriminating based on the above criteria.

Federal Title IX of the Education Amendments of 1972 (aka the Patsy T. Mink Equal Opportunity in Education Act) was passed into law on June 23, 1972. It reads, in part, “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance”.(2) Currently the U.S. Department of Education’s Office for Civil Rights is responsible for overseeing compliance with Title IX. Any educational organization or institution which received Federal financial assistance, either direct or indirect, must be compliant with Title IX. This includes compliance with respect to student organizations and athletics. Federal financial assistance includes Federal grants supporting faculty or staff, as well as Federal educational grants or Federally subsidized loans supporting students.(3) Although social fraternities and sororities are specifically exempted, professional fraternities and sororities are not so exempted and therefore must maintain compliance with Title IX.

B. POLICY

Phi Delta Chi, being a professional, co-educational, fraternal organization holds high ideals and expectations for each Brother. Phi Delta Chi seeks to expand its membership by engaging those individuals who desire and are willing to act in accordance with the Fraternity's standards as students, pharmacists, and lifelong Brothers. Phi Delta Chi will conform to the spirit as well as the letter of all applicable laws and regulations enacted and upheld by the United States of America. Phi Delta Chi is committed to providing a candidate selection process and an environment in all phases of its recruitment, admission process, educational programs and activities that are free from discrimination on the basis of, but not limited to: race, color, spiritual or political beliefs, national origin, ancestry, disability, gender, sexual orientation, marital status, familial status, age, gender identity, status as a veteran, or medical condition. It is the expectation of Phi Delta Chi that Chapters are following their respective university or college of pharmacy’s anti-discrimination policy.

It is the policy of Phi Delta Chi to: ● Adhere to the Fraternity’s policies and procedures that will ensure equal opportunity for all people;

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● Thoroughly investigate instances of alleged discrimination and take corrective action if warranted; ● Recruit, elect, or appoint based on an individual's qualifications and ability to contribute to the mission, vision, and values approved by the Grand Council of Phi Delta Chi.

Phi Delta Chi mandates maintenance of an inclusive environment for all. To ensure the success of the Fraternity with this mission or in this endeavor, annual programming on the topic of anti-discrimination will be offered. Compliance with the policy will be evaluated via self assessments, Chapter visits and allegation inquests as follows: ● All active Chapters, both collegiate and alumni, shall conduct an annual self-assessment documenting adherence to this policy. ● Reviews will be conducted on all routine and non-routine visits to the Chapter. ● Allegations reported or witnessed will be investigated according to established procedures. ○ Allegations of potential discrimination are considered to be a matter of Risk Management and will be handled via the Risk Management Investigation and Enforcement Policy.

C. PROTECTION AGAINST RETALIATION

Retaliation against any individual who, in good faith, makes a complaint or participates or assists in an investigation under this policy is expressly prohibited. Retaliation is itself a separate, serious violation of this policy and should be reported in the same manner as a complaint of discrimination. Any attempt to coerce, intimidate, or retaliate against anyone who in good faith complains of a violation of this policy or who in good faith participates in an investigation under this policy are violations of this policy and will be handled via the Risk Management Investigation and Enforcement Policy.

D. FALSE ACCUSATIONS

Phi Delta Chi recognizes that false accusations under this policy and the providing of false information in an investigation can have a serious effect on innocent persons. Thus, although we encourage the reporting of violations of this policy, the providing of materially false information in making a complaint or as part of an investigation under this policy are violations of this policy and will be handled via the Risk Management Investigation and Enforcement Policy.

E. REFERENCES

1. 42 U.S.C. 2000d (1964). 2. Title IX of the Education Amendments of 1972 in 20 U.S.C., Chapter 38: Discrimination Based on Sex or Blindness, U.S.A. (1972). 3. Title IX Legal Manual. U.S. Department of Justice, Washington, DC (2001). 4. Phi Delta Chi Pharmacy Fraternity. Policy 58-2-5: Risk Management. Accessed www.phideltachi.org April 1, 2017. 5. Phi Delta Chi Pharmacy Fraternity. Risk Management Investigation & Enforcement Policy. Accessed www.phideltachi.org April 1, 2017

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Anti-Discrimination Procedures for Chapter Assessments, Evaluations and Investigations

All collegiate and alumni Chapters will be evaluated and assessed based on the procedures outlined below. Investigations will be conducted in accordance to the current Investigation Procedures associated with the Risk Management Investigation & Enforcement Policy.

Collegiate Chapters

Annual Self-Assessment: Collegiate Chapters will conduct an annual self-assessment that will be reviewed by the National Office or their designee. Due Date: via AAP calendar Best Practice: Self-assessment team consisting of: (a) 1 or 2 member(s) of board; (b) 1 or 2 active Brother(s) who have been members less than 1 year chosen randomly; and (c) 1 or 2 active Brother(s) who have been members more than 1 year.

1. Recruitment Events Background: When a Chapter chooses locations for recruitment events, the types of locations should meet the needs of all potential Candidates and active Brothers. For instance, if you lived near a beach and wanted to have a BBQ there, yet a potential candidate was in a wheelchair, did the Chapter ensure the beach had wheelchair access? If there was not a student who needed accommodations, then it wouldn’t need to be addressed. Did you incorporate any family events? Did you host events at different times at central or convenient locations? a. How many recruitment events did the Chapter Host? b. How did they incorporate elements to enhance inclusivity? c. Did you have any concerns about an event? If Yes, please explain. d. Did you hear of any concerns about a specific event? If Yes, please explain.

2. Complaints a. Have there been complaints against the Chapter regarding discrimination? YES/NO (complete b-d if you answered Yes to a) b. Circle the topic or topics that the complaint involved i. Race ii. Color iii. Spiritual or Political Beliefs iv. National Origin v. Ancestry vi. Disability vii. Gender viii. Sexual Orientation ix. Marital Status

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x. Familial Status xi. Age xii. Gender Identity xiii. Status as a Veteran xiv. Medical Condition xv. Other (explain/details) c. Has the Chapter contacted the National Office (NO) or Executive Council (EC) for assistance? i. If no, why not? d. Has the problem been resolved? i. Yes - please provide a brief summary of how, especially if the NO/EC was not involved. ii. If no, why not?

3. Equal Opportunity a. What opportunities for equal involvement in similar organizations exist on your campus? Mark all that apply. ● ΑΖΩ ● ΒΦΣ ● ΚΕ ● ΚΨ ● ΛΚΣ ● ΡΠΦ b. How does ΦΔΧ fit into the mix? For example, is your Chapter known as the party chapter or is your reputation more studious? Are meetings during the school day, or limited to evenings which would make it difficult for working students or parents to get involved?

Chapter Visit Evaluations: Collegiate Chapters will be evaluated by a National Office designee upon a formal or informal visit. The visits may include, but are not limited to: ChEQ visit (comprehensive or focus), Chapter interview at Regional Conferences or a National Meeting; and other unplanned visits. 1. Chapters should be prepared to discuss any topics associated within the Anti-Discrimination Policy, including but not limited to: a. recruitment events/processes b. current diversity of Chapter c. difficulties or struggles experienced with recruitment, admission process, educational programs or activities d. college of pharmacy or university anti-discrimination policy e. education offered or conducted yearly by the Chapter on the topic of anti-discrimination

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Chapter Investigations: Collegiate Chapter investigations on any allegations received by the National Office will be conducted via the processes outlined in the Risk Management Investigation & Enforcement Policy and will follow the Investigation Procedures steps. Please visit www.phideltachi.org for the most updated version of the these policies and procedures.

Alumni Chapters

Annual Self-Assessment: Alumni Chapters will conduct an annual self-assessment that will be reviewed by the National Office or their designee. Due Date: Per AFP deadlines Best Practice: Self-assessment team consisting of: (a) 1 or 2 member(s) of board; (b) 1 or 2 active Brother(s) who have been members less than 1 year chosen randomly; and (c) 1 or 2 active Brother(s) who have been members more than 1 year.

1. Recruitment/Brotherhood Events a. Does your Chapter actively recruit interested alumni Brothers? b. Do you host events which incorporate elements of inclusivity? c. Did you have any concerns about an event? If Yes, please explain. d. Did you hear of any concerns about a specific event? If Yes, please explain.

2. Complaints a. Have there been complaints against the Chapter regarding discrimination? YES/NO (complete b-d if you answered Yes to a) b. Circle the topic or topics that the complaint involved i. Race ii. Color iii. Spiritual or Political Beliefs iv. National Origin v. Ancestry vi. Disability vii. Gender viii. Sexual Orientation ix. Marital Status x. Familial Status xi. Age xii. Gender Identity xiii. Status as a Veteran xiv. Medical Condition xv. Other (explain/details)

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c. Has the Chapter contacted the National Office or Executive Council for assistance? i. If no, why not? d. Has the problem been resolved? i. Yes - please provide a brief summary of how, especially if the NO/EC was not involved. ii. If no, why not?

Chapter Visit Evaluations: Alumni Chapters will be evaluated by a National Office designee upon a formal or informal visit. The visits may include, but are not limited to: Chapter interview at Regional Conferences or a National Meeting, and other unplanned visits. 1. Chapters should be prepared to discuss any topics associated within the Anti-Discrimination Policy including but not limited to, a. recruitment or Brotherhood events/processes b. current diversity of Chapter c. difficulties or struggles experienced with recruitment, admission process, educational programs or activities d. education offered or conducted yearly by the Chapter on the topic of anti-discrimination

Chapter Investigations: Alumni Chapter investigations on any allegations received by the National Office will be conducted via the processes outlined in the Risk Management Investigation & Enforcement Policy and will follow the Investigation Procedures steps outlined. Please visit www.phideltachi.org for the most updated version of these policies and procedures.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend not approving the Policy & Procedure.

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Alumni Affairs 2019-3-2: Grand Officer Election Minimum Standards

Background: As with many jobs within our profession there are suggested minimum requirements to apply (e.g. should have 5 years’ experience in the Critical Care setting or should have 4 years Management experience). These jobs are sometimes filled by candidates that do not meet the suggested requirements but are still considered exceptional enough that the requirement should be waived. As with any position being filled, defining the requirements before-hand for the ideal candidate is generally considered guidance for the those applying for the position. These requirements are being suggested, not to discourage Brothers from running for these offices, to provide guidance in seeking the ideal candidates and to ensure that the Brothers who have been chosen to lead this Fraternity are doing so with proper knowledge and understanding of both the Fraternity and life itself.

Our Fraternity is designed to promote leaders in the field of Pharmacy. As such we should lay out suggested minimum requirements for those individuals who wish to run for Grand Officer positions to ensure that both the Brother and the Fraternity are best served. It has been suggested that prior leadership experience (e.g. Regional Officer or Committee Positions) within our Fraternity is a better metric to assess a Brothers qualification to hold the title of Grand Officer. This metric, while valid, would exclude more Brothers from running for office as it suggests that only those who have lead before should lead now and would create an “exclusive club” of those elected to office and those who are selected by the Executive Counsel to serve on committees.

That being said in the instance that a Brother of exceptional experience, in a given area or field, wishes to run for office, the waiver is put in place to allow these individuals to be nominated using their experience in that area or field as proof of their ability to fulfill the given role that they wish to apply for.

This proposal was presented at Northeast Regional Conference (NERC) and passed. Following NERC it was determined by the Executive Council that these changes would best fit into the Election Procedures for Grand Officer Candidates Policy to be considered at the 72nd Grand Council.

Proposal: The following is the criteria text as presented at NERC: To be eligible to run for a Grand Officer position, excluding the office of GVPSA, a Brother must have a minimum of five (5) years as a dues paying member. No less than three (3) years of the five (5) must be as an alumni Brother. This requirement may be waived by a three-quarter (3/4) favorable vote of the seated Delegates at a Grand Council. Should the requirement be waived, the Brother(s) must sit before the Nominations Committee for their name to be placed on the ballot.

The proposal was thought best to fit in the Elections Procedures for Grand Officer Candidates Policy in the Criteria Section. Below you will find the Policy with the recommended proposed changes.

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Phi Delta Chi Fraternity Election Procedures for Grand Officer Candidates Policy

The Phi Delta Chi Fraternity prides itself on developing the next generation of leaders for the Fraternity. The Fraternity also prides itself on developing tomorrow’s leaders in the profession of pharmacy. The purpose of this policy is to provide a common, equitable framework for the Fraternity to evaluate candidates for Grand Officer positions.

This policy outlines the procedure for Brothers to run for the Fraternity’s Grand Offices of: Grand President (GP), Grand Vice President for Collegiate Affairs (GVPCA), Grand Vice President for Alumni Affairs (GVPAA), Grand Vice President for Communication (GVPC), and Grand Vice President for Student Affairs (GVPSA). These Grand Officers serve on the Fraternity’s Executive Council.

Criteria Only Brothers of Phi Delta Chi in good standing with the National Office may run for an Executive Council position. Applicants must meet the eligibility criteria outlined in Article III, Section 8 of the Phi Delta Chi Constitution. In addition to the criteria in the Constitution, the Grand Officer candidates (excluding the GVPSA) must also meet the following: ● A Brother must have a minimum of five (5) years as a dues paying member. ● No less than three (3) years of the five (5) must be as an alumni Brother. This requirement may be waived by a three-quarter (3/4) favorable vote of the seated Delegates at a Grand Council. Should the requirement be waived, the Brother(s) must sit before the Nominations Committee for their name to be placed on the ballot.

Procedure 1. All applicants must fill out an application, which will be available at www.phideltachi.org, and return the application to the Executive Director ([email protected]) at least three days prior to the opening business session of Grand Council. A candidate bio for each candidate will be posted to the Grand Council page of the Phi Delta Chi website and in the mobile application if applicable.

2. All applicants for Grand Officer positions must participate in the Open Candidate Review during Grand Council.

3. All applicants for Grand Officer positions must participate in interviews conducted by the Nominations Committee during Grand Council.

4. After deliberation, the Nominations Committee will announce a slate of recommended candidate(s) for each office during the interim business session.

5. Candidates who submitted an application, participated in Open-Candidate Review, and were interviewed, but who were not slated by the Nominations Committee may be nominated from the floor during the interim business session.

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6. In the case that there is NO candidate slated for an office by the Nominations Committee, the Grand Council may vote to suspend the above criteria to allow candidates to be nominated from the floor during the interim business session. If this occurs, a second open candidate review will be conducted for the new candidate(s) and the Nominations Committee will reconvene to interview the candidate(s) and provide an updated slate at the final business session.

7. No one may be nominated for a Grand Officer position from the floor at the final business session.

8. When the vote is called by the Presiding Officer, each voting delegate will cast one vote. The votes will be collected by an electronic voting system or two canvassers. Two canvassers and the Executive Director will oversee the counting. A winner will be declared if one person collects the majority of the votes. In the event of multiple candidates, with no candidate receiving a simple majority in the first vote, the candidate with the fewest votes will be removed from consideration and a subsequent vote taken. This process will continue until a simple majority vote results in a winner.

Adopted November 5, 2014, amended January 20, 2018

Letter from the Author to the Alumni Affairs Committee and Delegates to Consider:

Brothers, I present you with my recommended changes to the Elections Procedures for Grand Officer Candidates Policy. My original proposal was presented at Northeast Regional Conference and at that time seemed appropriate and complete as a stand-alone item. As presented in the original proposal released in October 2018, the topic was passed by the NERC delegation for review at Grand Council. Following discussion with the Grand President, it was determined that the proposal would best be incorporated into the Elections Policy. During our discussion we realized that some additional wording and recommendations were necessary in order to cover all scenarios and fit more accurately into the Elections Policy. The below revisions to the policy are the result of that conversation and I would like the committee and the Delegates to consider the new recommendations as presented.

Recommendations: 1. Strike the last sentence of the original proposal. "Should the requirement be waived, the Brother(s) must sit before the Nominations Committee for their name to be placed on the ballot." Discussion - This line was removed from the criteria section of the policy and moved to the procedure section under #4. It also was expanded to better explain a proposed process. More details on the new wording discussed in Recommendation 3 below.

2. Add the following line to Procedure #1. (whether meet years of membership criteria or not) Discussion - This clarification was added to make it clear that all Brothers are welcome to apply for a Grand Officer position regardless if they meet the age criteria as outlined in the proposed changes. This will allow those Brothers who wish to run, be given the option for a waiver as outlined in Recommendation 3 below.

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3. Add the following lines under Procedure #4 as subsection (a). "Prior to slating of candidate(s) for each office being announced, if desired by the Delegates, a vote may be taken to waive the years of membership criteria for any potential candidate(s). If waiver is not granted, the candidate(s) who did not meet years of membership criteria will be ineligible for election." Discussion - The inclusion of the new subsection clarifies when a waiver vote will occur. All candidates regardless of the year criteria will undergo the Open Candidate Review and Nominations Committee process. The waiver vote would occur prior to announcement of slating of candidates during the interim business session.

Below please note that the italic font is the original proposal. The bold and italic font is the new additional recommended proposals.

Thank you to this committee and the Delegates for your consideration of these further recommendations to the original proposal. I hope you agree that they do not compromise the original intent of the proposal as approved by NERC, but rather clarify and allow seamless inclusion into an effective policy.

Phi Delta Chi Fraternity Election Procedures for Grand Officer Candidates Policy

The Phi Delta Chi Fraternity prides itself on developing the next generation of leaders for the Fraternity. The Fraternity also prides itself on developing tomorrow’s leaders in the profession of pharmacy. The purpose of this policy is to provide a common, equitable framework for the Fraternity to evaluate candidates for Grand Officer positions.

This policy outlines the procedure for Brothers to run for the Fraternity’s Grand Offices of: Grand President (GP), Grand Vice President for Collegiate Affairs (GVPCA), Grand Vice President for Alumni Affairs (GVPAA), Grand Vice President for Communication (GVPC), and Grand Vice President for Student Affairs (GVPSA). These Grand Officers serve on the Fraternity’s Executive Council.

Criteria Only Brothers of Phi Delta Chi in good standing with the National Office may run for an Executive Council position. Applicants must meet the eligibility criteria outlined in Article III, Section 8 of the Phi Delta Chi Constitution and Bylaws Chapter 1, Number 6c must be considered throughout the nominations and election process. In addition to the criteria in the Constitution, the Grand Officer candidates (excluding the GVPSA) must also meet the following: ● A Brother must have a minimum of five (5) years as a dues paying member. ● No less than three (3) years of the five (5) must be as an alumni Brother. This requirement may be waived by a three-quarter (3/4) favorable vote of the seated Delegates at a Grand Council. Should the requirement be waived, the Brother(s) must sit before the Nominations Committee for their name to be placed on the ballot.

Procedure 1. All applicants (whether meet years of membership criteria or not) must fill out an application, which will be available at www.phideltachi.org, and return the application to the Executive Director ([email protected]) at least three days prior to the opening business session of Grand Council. A candidate bio for each candidate will be posted to the Grand Council page of the Phi Delta Chi website and in the mobile application if applicable.

2. All applicants for Grand Officer positions must participate in the Open Candidate Review during Grand Council.

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3. All applicants for Grand Officer positions must participate in interviews conducted by the Nominations Committee during Grand Council.

4. After deliberation, the Nominations Committee will announce a slate of recommended candidate(s) for each office during the interim business session.

a. Prior to slating of candidate(s) for each office being announced, if desired by the Delegates, a vote may be taken to waive the years of membership criteria for any potential candidate(s). If waiver is not granted, the candidate(s) who did not meet years of membership criteria will be ineligible for election.

5. Candidates who submitted an application, participated in Open-Candidate Review, and were interviewed, but who were not slated by the Nominations Committee may be nominated from the floor during the interim business session.

6. In the case that there is NO candidate slated for an office by the Nominations Committee, the Grand Council may vote to suspend the above criteria to allow candidates to be nominated from the floor during the interim business session. If this occurs, a second open candidate review will be conducted for the new candidate(s) and the Nominations Committee will reconvene to interview the candidate(s) and provide an updated slate at the final business session.

7. No one may be nominated for a Grand Officer position from the floor at the final business session.

8. When the vote is called by the Presiding Officer, each voting delegate will cast one vote. The votes will be collected by an electronic voting system or two canvassers. Two canvassers and the Executive Director will oversee the counting. A winner will be declared if one person collects the majority of the votes. In the event of multiple candidates, with no candidate receiving a simple majority in the first vote, the candidate with the fewest votes will be removed from consideration and a subsequent vote taken. This process will continue until a simple majority vote results in a winner.

Adopted November 5, 2014, amended January 12, 2019 (NOTE: the actual policy was amended by the EC in January to add the Bylaws statement under criteria. Therefore, this revision reflects the latest version of the actual Elections Policy.)

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Policy.

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Alumni Affairs 2019-3-3: New Graduate Alumni Dues Structure

BACKGROUND: In our current 2017 Constitution and Bylaws the following number details our alumni dues structure.

CHAPTER V: ALUMNI CHAPTERS Number 1. (a) Dues-paying alumni Brothers shall receive a subscription to The Communicator of Phi Delta Chi. Grand Council shall determine the amount of the first allotment of alumni dues. (b) The National Alumni Life Membership Fee is an amount equal to ten times the National Alumni Dues payable as a single installment or installments spaced over not more than 3 years. Those Alumni who have paid dues annually for 20 consecutive years shall automatically be given Life Memberships upon petitioning the Executive Council.

Due to Chapter V, Number 1a stating that Grand Council will determine the first allotment of alumni dues, the following proposal is being brought forward for review and vote. The National Alumni Dues Committee was charged this year to help complete one of our tasks in order to reach our five-year goals. The task was stated to “Create a National Alumni Dues committee to review and evaluate the current dues structures for new alumni dues by Grand Council 2019.” This committee met throughout the last two years. They discussed how adjusting the NADs, especially for our new graduates, to a tiered structure similar to national organizations such as APhA and ASHP, could increase retainment of these newly graduated Brothers. The NAD Committee along with discussion with the Executive Council, determined that a three-year dues reduction phase would be sufficient to include Brothers doing advanced degrees, fellowships, and residency programs. There are limitations attached to the reduction program which include: ● Must complete first payment between their graduation date and September 30th of that same year to qualify.

Proposal: If the newly graduated Brother pays the NADs before September 30th, the rate will be reduced by 50% for the first three allotments only. This would equal paying the reduced 50% rate for a total of three years. The regular NAD will then be charged on their 4th year as an alumni Brother.

At the 71st Grand Council in 2017, the following alumni dues policy was approved. The proposal is recommending to adjust the policy to include the new proposal language as detailed below.

2017 Approved Policy: The new graduates will be assessed NADs in June for the coming year in order to reach them prior to contact information changing. Collegiate Chapters are responsible for collecting and reporting the contact information of their upcoming graduates to the National Office as part of the Achievement Awards Program. If the newly graduated Brother pays the NADs before

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September 30th, the rate will be reduced by 50% for that first allotment only. The Lifetime Alumni membership in Phi Delta Chi will remain 10 times the regular NADs rate.

2019 Proposed Policy: The new graduates will be assessed NADs in June for the coming year in order to reach them prior to contact information changing. Collegiate Chapters are responsible for collecting and reporting the contact information of their upcoming graduates to the National Office as part of the Achievement Awards Program. If the newly graduated Brother pays the NADs before September 30th, the rate will be reduced by 50% for that first three allotment only. This would equal paying the reduced 50% rate for a total of three years. The regular NAD will then be charged on their 4th year as an alumni Brother. The Lifetime Alumni membership in Phi Delta Chi will remain 10 times the regular NADs rate.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Policy.

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Governance Committee 2019-4-1: Proposed Constitution & Bylaws Reconfigured

Background:

At the 71st Grand Council in Arlington, the Executive Council was charged with reviewing the level of detail in our Constitution & Bylaws to migrate limited-scope items out of the C&B and into Policies & Procedures. The EC hired expert consultation by using Carey Law Offices which has experience in reviewing governing documents for organizations like ours. The below is the recommended proposal for reconfiguration of our Constitution & Bylaws as reviewed and approved by our Executive Council. Please utilize the reference document “Cross Reference 2017 C&B” to determine all of the structural and grammatical alterations.

OFFICIAL CONSTITUTION & BYLAWS OF THE PHI DELTA CHI PHARMACY FRATERNITY As proposed for adoption at the 72nd Grand Council (Anaheim, California, 2019) CONSTITUTION

PREAMBLE

Recognizing the necessity of, and the mutual benefits to be derived from an organization devoted to the sciences of Pharmacy and Chemistry, a careful investigation into, and a free discussion of subjects relative to the same:

We, the undersigned, do agree to form an association and for its government to adopt the following Constitution and Bylaws:

C.E. Bond A.G. Hopper F.H. Frazee G.P. Leamon L.H. Gardner A.S. Rogers C.P. Godfrey A. Thurston A.G. Hoffman C. Hueber A.T. Waggoner

ARTICLE I NAME & OBJECTIVES Section 1. Name. This association shall be known as the Phi Delta Chi Pharmacy Fraternity, hereafter referred to as the Fraternity. Under no circumstances may the name of Phi Delta Chi be used by any person or group not expressly approved by the Fraternity.

Section 2. Coeducational. Being a coeducational Fraternity, Phi Delta Chi does not discriminate based on gender. The word Brother refers to members of the Fraternity, regardless of gender.

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Section 3. Objectives. The objectives of this association shall be to advance the science of Pharmacy and its allied interests, and to foster and promote a fraternal spirit among its Brothers.

ARTICLE II ORGANIZATION Section 1. Grand Council and Executive Council. The governing power of the Fraternity shall be vested in a Grand Council and, when the Grand Council is not convened, an Executive Council. The official acts of the Grand Council and the Executive Council are binding upon every Chapter, and failure to observe and conform to such official acts shall constitute a cause for action toward forfeiture of Charter.

Section 2. Powers of the Grand Council.

(a) The Grand Council when convened shall be the supreme governing body of the Fraternity and shall have all powers inherent in a supreme body, including, but not limited to, electing Grand Officers and reviewing the acts of the Executive Council.

(b) The Executive Director shall present a complete report of the proceedings of the Executive Council to the Grand Council for ratification or rejection, said report to cover the period following the previous Grand Council. Any acts so rejected are null, void and not binding upon the Fraternity.

Section 3. Powers of the Executive Council.

(a) The Executive Council shall be the governing body of the Fraternity when the Grand Council is not convened. The Executive Council shall implement the policies and acts of the Grand Council.

(b) The Executive Council shall have all the powers of the Grand Council except:

(i) the power to amend this Constitution, the Bylaws or the Fraternity Ritual;

(ii) the power to levy assessments on the Chapters;

(iii) the power to elect Grand Officers, except that the Executive Council may fill vacancies that occur between meetings of the Grand Council; and

(iv) the power to review its own proceedings.

(c) In particular, and not by way of limitation, the Executive Council shall have the power to sanction or revoke the Charter of a Chapter for gross violation of published Chapter standards, college policies, or law. A Chapter so disciplined may appeal to the Grand Council for a trial on the matter. If the Grand Council agrees by a simple majority vote to hear the trial, then such trial shall be conducted before the Grand Council with the Grand Officers presiding. A favorable vote of at least three-quarters of the Grand Council shall be necessary to overturn the Executive Council’s action.

Section 4. Collegiate Chapters. The Fraternity shall have such collegiate Chapters as shall be chartered in accordance with the powers granted by this Constitution.

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Section 5. Alumni Chapters. The Fraternity shall have such alumni Chapters as shall be chartered in accordance with the powers granted by this Constitution.

Section 6. Regions. The Chapters shall be grouped into such Regions as shall be determined in accordance with the powers granted by this Constitution.

Section 7. Founders’ Day. The Second of November each year shall be known as Founders’ Day and shall be observed with an appropriate ceremony by each Chapter.

ARTICLE III MEMBERSHIP & ELIGIBILITY

Section 1. Collegiate Brother. There shall be a classification of membership known as collegiate Brother.

(a) Any person of good moral character majoring in Pharmacy or pre-Pharmacy where there is a collegiate Chapter is eligible for collegiate membership in the Fraternity.

(b) An eligible person may become a collegiate Brother of the Fraternity only after first receiving the favorable vote of at least three-quarters of the collegiate Chapter before which such person’s name has been proposed.

(c) An eligible person so approved by the collegiate Chapter will become a collegiate Brother upon agreeing in writing to abide by the Fraternity’s Constitution and Bylaws, paying the initiation fee, and receiving proper initiation according to the Fraternity Ritual.

(d) A change in the course of study of a collegiate Brother does not alter such Brother’s membership in the Fraternity.

Section 2. Alumni Brother. There shall be a classification of membership known as alumni Brother.

(a) A collegiate Brother who graduates, no longer attends school, or attends a school that does not have a collegiate Chapter, shall become an alumni Brother. An alumni Brother may transition back to being a collegiate Brother if such Brother enrolls at a school where a collegiate Chapter exists.

(b) Any person of good moral character engaged in professional Pharmacy or its allied fields is eligible for membership in the Fraternity as an alumni Brother.

(i) An eligible pharmacy professional may become an alumni Brother of the Fraternity only after first receiving the favorable vote of at least three-quarters of the collegiate Chapter where such eligible person will be initiated.

(ii) An eligible person so approved will become an alumni Brother upon agreeing in writing to abide by the Fraternity’s Constitution and Bylaws, paying the initiation fee, paying for a membership certificate, and receiving proper initiation according to the Fraternity Ritual. Alumni Brothers may purchase an Official Pin.

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(c) Any person distinguished in the profession of Pharmacy and of good moral character, is eligible for honorary membership in the Fraternity. The Fraternity shall only permit one person per year to become an Honorary Brother. This privilege is not available to faculty at schools of pharmacy with a collegiate Chapter.

(i) An eligible person may become an Honorary Brother of the Fraternity only after receiving the favorable vote of at least three-quarters of a collegiate Chapter before which such eligible person’s name has been proposed and the favorable vote of at least three-quarters of the Executive Council.

(ii) An eligible person so approved will become an Honorary Brother upon, agreeing in writing to abide by the Fraternity’s Constitution and Bylaws, and agreeing to respect the confidentiality of that part of the Fraternity Ritual known as Omicron.

(iii) Honorary Brothers shall become a Brother of the nominating Chapter and shall not be required to pay any initiation fee. The nominating Chapter shall pay the initiation fee for the Honorary Brother.

(iv) Honorary Brothers shall be entitled to vote and shall be extended all rights and privileges of alumni Brothers. For all purposes before the Fraternity, Honorary Brothers shall be considered alumni Brothers.

Section 3. Exclusive Membership. No collegiate or alumni Brother shall be a member of any other professional fraternity of Pharmacy, except for: (a) honorary memberships in such other organizations; or (b) honor societies that are primarily devoted to recognizing scholarship or leadership. Any collegiate or alumni Brother who joins or is a continuing member of a prohibited organization (other than as permitted by this Section) shall be automatically expelled from the Fraternity and obliged to return the membership certificate and all official fraternity jewelry.

ARTICLE IV FRATERNITY GOVERNANCE Section 1. Grand Council. The Grand Council shall consist of:

(a) the members of the Executive Council;

(b) one collegiate Delegate from each collegiate Chapter;

(c) one alumni Delegate from each collegiate Chapter that is not affiliated with an alumni Chapter; and

(d) one alumni Delegate from each alumni Chapter.

Section 2. Voting. Each voting member of the Executive Council and each Delegate shall each have one vote in Grand Council. No voting member of the Executive Council may serve or vote as a Delegate from a Chapter.

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Section 3. Grand Officers.

(a) The Grand Council shall elect the following officers:

(i) a Grand President, who shall be an alumni Brother; (ii) a Grand Vice President for Collegiate Affairs, who shall be an alumni Brother; (iii) a Grand Vice President for Alumni Affairs, who shall be an alumni Brother; (iv) a Grand Vice President for Communications, who shall be an alumni Brother; and (v) a Grand Vice President for Student Affairs who shall be collegiate Brother having at least one academic year remaining in an educational curriculum at the time of election.

(b) The term of each Grand Officer shall be from the time of installation at Grand Council for two years or until that person’s successor has been installed.

(c) Each Grand Officer shall present to each Grand Council a report, with recommendations, covering the proceedings and acts of such officer.

Section 4. Executive Council. The Executive Council shall consist of:

(a) the Grand Past President; (b) the Grand President, who shall chair the Executive Council; (c) the Grand Vice President for Collegiate Affairs; (d) the Grand Vice President for Alumni Affairs; (e) the Grand Vice President for Communications; (f) the Grand Vice President for Student Affairs; (g) the Executive Director, who shall be appointed by the Executive Council, shall serve at the discretion of the Executive Council, and shall be a nonvoting, ex officio member of the Executive Council; and (h) the Executive Director of the Pharmacy Leadership and Education Institute, who shall be a nonvoting, ex officio member of the Executive Council. Section 5. Meetings.

(a) The Grand Council shall meet every odd-numbered year. The Executive Council shall determine the time and place for convening the Grand Council.

(b) Votes of the Grand Council may be conducted in any manner deemed fit by the presiding officer, except that any Delegate of the Grand Council may require that any vote be conducted by ballot.

(c) Meetings of the Grand Council and the Executive Council shall be open to any Brother of the Fraternity in good standing.

ARTICLE V AMENDMENTS Section 1. Notice Required. Proposed amendments to this Constitution or the Fraternity Ritual must be provided to the Executive Director at least ten months prior to the Grand Council at which such amendments are to be considered. The Executive Director shall give notice of each proposed

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amendment to all Chapters, as well as posting the proposed changes on the Fraternity’s web site at least eight months before the opening session of the next Grand Council.

Section 2. Required Vote. This Constitution or the Fraternity Ritual may be amended only by the favorable vote of at least three-quarters of the Grand Council. In periods of emergency as determined by the Executive Council, the Executive Council may conduct this required vote by mail to the Grand Officers, collegiate Chapters, and alumni Chapters.

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BYLAWS

CHAPTER I GRAND COUNCIL Number 1. Minutes. The Executive Director or a representative shall record the minutes of the Grand Council and distribute a copy of such minutes within ninety days after the end of Grand Council to each Chapter and elected Grand Officer.

Number 2. Nominations for Grand Officer.

(a) The Executive Council shall appoint a Nominating Committee consisting of at least one Brother from each Region of the Fraternity and chaired by the Grand Past President.

(b) Any Chapter or Brother may submit to the Grand Past President the name, background, and qualifications of each Brother considered qualified to be a Grand Officer. This requirement must be fulfilled before any candidate can be considered by the Nominating Committee.

(c) No more than two Brothers originating from the same collegiate Chapter may be eligible to hold elected Grand Office at the same time. This restriction does not apply to the Grand Vice President for Student Affairs.

Number 3. Appointed Grand Council Officers. The Grand President shall, for the duration of each Grand Council, appoint a Grand Master-At-Arms, a Grand Chaplain, and such other Grand Council Officers as are needed for the good of the Fraternity.

Number 4. Grand Officer Succession. In the event the Grand President cannot fulfill the term of office, the Grand President shall automatically be succeeded by the Grand Past President. In the event of subsequent vacancies within the term of office of Grand President, this position shall automatically be filled by the Grand Vice President for Collegiate Affairs and then the Grand Vice President for Alumni Affairs elected at the previous Grand Council. In the event of any other vacancy among the Grand Officers, the Executive Council shall within thirty days appoint an eligible Brother to fill the vacancy until the next Grand Council, when new officers shall be elected. In the event the Grand Past President cannot fulfill the term of that office, the Grand President may appoint one of the past Grand Presidents to the post of Grand Past President, solely to advise the Grand President.

Number 5. Fines. A fine imposed upon unexcused absence or tardiness of Delegates at Grand Council shall be an amount set by the Grand Council, if deemed necessary.

CHAPTER II EXECUTIVE COUNCIL Number 1. Quorum. A simple majority of the Brothers of the Executive Council shall constitute a quorum for the transaction of business at any meeting of the Executive Council. A Brother may be present in person or by any means of any electronic communications that enables all persons to speak and be heard simultaneously.

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Number 2. Executive Council Expenses. Traveling expenses of the Grand Officers and Executive Director and expenses while in attendance at the Grand Council may be paid out of the National Treasury.

Number 3. Emergency Fund. Two percent of the total national revenue of the Fraternity, after subtracting revenue designated for reserved funds, shall be set aside in each year to provide a permanent emergency fund to be invested in United States Government Bonds or high-liquidity, low- volatility investment accounts. This fund shall not be used, except in cases of unusual emergency and then only on unanimous approval of the Executive Council.

Number 4. Bond. The Executive Council shall be placed under a bond to the Fraternity of not less than ninety percent of the sum of the previous year’s income and the value of reserve funds.

Number 5. CPA Review. The financial status and accounts of the Fraternity shall be reviewed before each Grand Council by an independent Certified Public Accountant appointed by the Grand President. The Executive Director shall include the results of this review and its recommendations in an address to each Grand Council.

Number 6. Pharmacy Leadership & Education Institute. The Fraternity and its Executive Council shall collaborate with the not-for-profit educational foundation known as the Pharmacy Leadership & Education Institute (PLEI), to further the leadership and other benevolent missions of the Fraternity by means of PLEI activities. The Grand Past President or a representative of the PLEI shall present to each Grand Council a report of the activities of the PLEI since the previous Grand Council.

Number 7. Board of Counselors. The Executive Council may from time-to-time elect a Board of Counselors. This Board will recognize Alumni Brothers who are Leaders in Pharmacy. The Board of Counselors shall be an honorary, ambassadorial organization whose purpose is to provide advice to the Executive Council.

CHAPTER III CHAPTER FORMATION Number 1. Collegiate Chapter Formation.

(a) A petition for a collegiate Chapter Charter may be submitted by an association of students majoring in Pharmacy and/or pre-Pharmacy at a recognized college or university to the Executive Director or the Grand President for consideration by the Fraternity.

(b) A unanimous favorable vote of the Executive Council shall be necessary before the petition for Charter is presented to the collegiate Chapters.

(c) Upon favorable action by the Executive Council, the Executive Director shall present to each collegiate Chapter the petition for Charter for approval or rejection. Failure of a collegiate Chapter to respond with a rejection of the petition within thirty days shall signify approval of the petition. A favorable vote of at least three-quarters of the collegiate Chapters shall be necessary before the petition for Charter is acted upon by the Fraternity.

(d) If the collegiate Chapter vote is favorable, then the Grand Council or the Executive Council shall grant the Charter.

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(e) Each new collegiate Chapter shall pay an Installation Fee, including a Charter Fee, as determined by the Executive Council. The new Chapter shall pay for the membership certificates for the Charter Brothers, rental of pins, Ritual books, and Regalia.

Number 2. Alumni Chapter Formation.

(a) When the number of alumni Brothers of any collegiate Chapter shall have reached ten or more, they may form an alumni Chapter. A similar association may be formed by ten or more alumni of different collegiate Chapters residing in one locality.

(b) All alumni Brothers submitting a petition for Charter must be in good standing with the Fraternity, including current in the payment of all National Alumni Dues.

(c) The petition must be presented to the Executive Director or the Grand President for consideration by the Fraternity. Such petition must include a proposed constitution and bylaws governing the requested new alumni Chapter.

(d) A unanimous favorable vote of the Executive Council shall be necessary before the petition for Charter is acted upon by the Fraternity.

(e) If the vote of the Executive Council is favorable, then the Grand Council or the Executive Council shall grant the Charter.

CHAPTER IV COLLEGIATE CHAPTER OFFICERS Number 1. Collegiate Chapter Election. Collegiate Chapter elections shall be held annually as determined by the collegiate Chapter. The collegiate Chapter must be aware of the Achievement Award Program schedule when setting the time for elections.

Number 2. Collegiate Chapter Officers. The collegiate Chapter Officers shall consist of:

(a) Worthy Chief Counselor (WCC) as President; (b) Worthy Vice Counselor (WVC) as Vice President; (c) Worthy Correspondent (WC) as Corresponding Secretary; (d) Worthy Keeper of Records & Seals (WKRS) as Recording Secretary; (e) Worthy Keeper of Finance (WKF) as Treasurer; (f) Worthy Prelate (WP) as Chaplain; (g) Worthy Master-at-Arms (WMA); (h) Worthy Inner Guard (WIG); (i) Worthy Alumni Liaison (WAL); and (j) such other officers as may be required or desirable.

Number 3. Officer Succession. In the event of a vacancy in the office of Worthy Chief Counselor, the Worthy Vice Counselor shall succeed to that office. In the event of a vacancy in any other position, the Chapter shall hold a special election to fill that vacancy.

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Number 4. Standing Committees. Each collegiate Chapter shall have committees as prescribed by Policy.

Number 5. Removal of Collegiate Chapter Officer. Any Chapter officer may be removed from office by the following procedure.

(a) A petition requesting impeachment signed by a majority of the collegiate Brothers shall be presented to the Worthy Chief Counselor.

(b) This petition and the evidence for removal shall then be presented to the collegiate Chapter within two weeks.

(c) A meeting shall follow within two weeks from the time the petition is submitted to the collegiate Chapter, at which time the officer shall have the opportunity to present evidence in defense. At that time the officer may be removed from office by a removal vote of at least three-quarters of the Chapter.

(d) If the officer in question is the Worthy Chief Counselor, the Worthy Vice Counselor shall preside during these proceedings.

CHAPTER V COLLEGIATE CHAPTER GOVERNANCE Number 1. Local Collegiate Rules. Each collegiate Chapter shall adopt and enforce a local Constitution, a set of local Chapter Bylaws, and, if in rooms or a house, a set of House Rules. These collegiate Chapter regulations shall be in accordance with the Fraternity’s Constitution and Bylaws.

Number 2. Collegiate Chapter Advisors. Each Chapter shall select from the faculty of the host school of Pharmacy either one or two Chapter Advisors. Initiating additional eligible faculty, who share the Chapter’s goals, as alumni Brothers is desirable.

Number 3. Candidates. Upon becoming a candidate for membership in the Fraternity, the candidate shall sign an agreement promising to abide by the Fraternity’s Constitution and Bylaws, and the Fraternity Ritual, and not to disclose any secret or method or procedure of this Fraternity that the Brother learns, regardless of whether learned before or after being initiated.

Number 4. Responsibilities of Each Collegiate Brother.

(a) It shall be the duty of each collegiate Brother to become familiar with the Fraternity’s Constitution and Bylaws, the Fraternity Ritual, the Chapter’s Constitution, the Chapter’s Bylaws, and the Chapter’s House Rules (where applicable), History, and all other matters pertaining to the Fraternity. In addition, each officer shall commit to memory and be able to recite from memory that officer’s part of the Fraternity Ritual.

(b) No collegiate Brother shall be allowed a seat in the Council Chamber, be considered for quorum purposes, nor have a right to vote on any matter pertaining to the Fraternity after initiation night until such Brother has complied with these responsibilities and can answer any and all questions put to such Brother pertaining to such matters.

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Number 5. Transfer to Another Chapter. A collegiate Brother, upon changing schools and wishing to affiliate with a collegiate Chapter in which such Brother was not initiated, shall bring a certificate signed by the Worthy Chief Counselor and Worthy Keeper of Records & Seals of the Chapter of origin, showing good standing of that Chapter. If no WKRS or WCC is available, the Executive Director may send a signed certificate verifying a Brother’s affiliation with the Fraternity. This certificate shall be presented to the Worthy Keeper of Records & Seals of the Chapter with which such Brother wishes to affiliate, which shall be obliged to accept that person as a Brother.

Number 6. Scholastic Probation. Any officer on scholastic probation by the host school shall notify the Worthy Chief Counselor or Chapter Advisor and resign from that office.

Number 7. Probation. A collegiate Brother may be placed on probation based on local collegiate Chapter rules. The collegiate Chapter is responsible for all fraternal requirements of such a Brother.

Number 8. Temporary Suspension. Any collegiate Brother who is in good standing with the collegiate Chapter and who, for personal reasons, is no longer able to be a part of that Collegiate Chapter may be temporarily suspended by a suspension vote of at least three-quarters of the Chapter. The collegiate Chapter may remove the suspension by a removal vote of at least three-quarters of the Chapter. The collegiate Chapter is still financially responsible for that suspended Brother during the suspension.

Number 9. Expulsion of a Collegiate Brother.

(a) A collegiate Brother may be expelled from the Fraternity if found guilty of repeated disorderly conduct; nonpayment of dues, fines, or assessments; or violation of the Fraternity’s Constitution and Bylaws, the Fraternity Ritual, the Chapter’s Constitution, the Chapter’s Bylaws, or the House Rules (if applicable).

(b) A collegiate Brother having allegedly violated any obligation or rule carrying the penalty of expulsion shall have the right to trial. All charges must be proffered at a regular meeting by a Collegiate Brother, and the accused shall be immediately notified of such charges and directed to appear at the next regular meeting for trial.

(c) If the accused or a representative is not present, having disregarded the notice to appear, the trial shall be conducted as though the collegiate Brother were present and a final vote taken. The trial shall be presided over by the Worthy Chief Counselor. The accused may request a Brother for defense, and the Worthy Chief Counselor shall appoint a Brother for prosecution.

(d) Following trial, the accused collegiate Brother may be expelled by an expulsion vote of at least a three-quarters of the Chapter.

(e) If a collegiate Brother is expelled, the collegiate Chapter expelling that collegiate Brother shall report in writing said action to the Executive Council as soon as possible. The collegiate Chapter shall retrieve the pin and membership certificate of the expelled collegiate Brother and return them to the National Office.

(f) Any collegiate Brother who has been expelled by a collegiate Chapter may appeal to the Executive Council or Grand Council.

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(g) Any person who has been expelled and who has not been reinstated in the Fraternity by the Executive Council or Grand Council shall not again be eligible for any type of membership in the Fraternity.

CHAPTER VI COLLEGIATE CHAPTER OBLIGATIONS Number 1. Annual Assessment. An annual assessment shall be levied upon each collegiate Chapter by the Executive Director to provide for the national functions of the Fraternity. The amount assessed is to be proportional to the membership of each Chapter and the total maximum yearly amount shall be determined by each Grand Council according to the economic needs of the Fraternity. This assessment shall be known as the National Operating Dues (NODs).

Number 2. Initiation Fee.

(a) Each person initiated into a collegiate Chapter shall pay an Initiation Fee. The minimum amount of this fee shall be determined by the Grand Council and shall include an amount appropriate to cover the rental of the Brother’s membership certificate and pin for so long as the Brother is in good standing. The Chapter may include additional amounts in the initiation fee, if it so desires.

(b) The pin and membership certificate of each collegiate Brother shall be the property of the collegiate Chapter to which such Brother paid the Initiation Fee. A jeweled pin may be rented by the collegiate Brother instead of the regular pin if such Brother makes an additional payment to the Chapter of the difference in purchase price between the regular pin and the jeweled pin desired.

(c) The Worthy Keeper of Finance shall be responsible for the collection and payment of dues and fees to the Executive Director. The Initiation Fee for newly initiated collegiate Brothers shall be forwarded to the National Office, in full, within seventy-two hours following initiation of the new Brother, along with order forms for membership certificates and pins.

Number 3. Roll of Brothers. At the opening of each academic year, each Worthy Keeper of Records & Seals shall promptly forward to the Executive Director a certified list of collegiate Brothers and candidates and, during the year, shall notify the Executive Director of all further Candidates and initiates. Any collegiate Chapter falsifying the collegiate Chapter membership report to evade the payment of any fees or dues shall be deprived of a vote in Grand Council. Upon proof of repeated offenses, the Charter of said Chapter may be revoked.

Number 4. Collegiate Chapter Inspection. A collegiate Chapter inspection may be held at any time the Executive Council may decide that it is necessary. In an emergency or where a Grand Officer is called by school authorities, the Chapter in question may be fined an amount equal to all expenses incurred in connection with that inspection, an investigation, or related proceedings.

Number 5. Delegates Required.

(a) Each collegiate Chapter shall elect to each Grand Council and to each Regional Conference one collegiate Delegate and an alternate Delegate to represent that collegiate Chapter in the proceedings of the Grand Council and the Regional Conference.

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(b) Any collegiate Chapter failing to be represented by a Delegate in at least one Grand Council, one Regional Conference, and one Leader-Development Seminar within a four-year fraternity cycle may be declared inactive and its Charter forfeited and vacated.

Number 6. Chapter Reports. Each collegiate Chapter shall present to each Grand Council a report containing such information as the Executive Council and the Grand Council may require.

CHAPTER VII ALUMNI & ALUMNI CHAPTER OBLIGATIONS Number 1. National Alumni Dues.

(a) Grand Council shall determine the amount for the National Alumni Dues.

(b) An Alumni Brother may pay a life membership amount (the Life Membership Fee) in lieu of the annual National Alumni Dues. The Life Membership Fee is an amount equal to ten times the then current National Alumni Dues. Such Life Membership amount is payable as a single installment or installments spaced over not more than three years.

(c) Alumni Brothers who have paid National Alumni Dues annually for twenty consecutive years shall be given Life Memberships upon petitioning the Executive Council.

Number 2. Purposes of Alumni Chapters. The purposes of alumni Chapters shall include supporting the Fraternity and its activities and assisting collegiate Brothers and collegiate Chapters.

Number 3. Alumni Chapter Reports. Each alumni Chapter shall submit to the Executive Council once each year a report covering information required by the Executive Council or by the Grand Council, including a listing of all alumni Brothers who are members of that alumni Chapter.

Number 4. Delegates Required.

(a) Each alumni Chapter shall elect to each Grand Council and to each Regional Conference one alumni Delegate and an alternate alumni Delegate to represent that alumni Chapter in the proceedings of the Grand Council and the Regional Conference.

(b) Each collegiate Chapter that does not have an affiliated alumni Chapter shall elect an alumni Delegate and an alternate alumni Delegate to represent that Collegiate Chapter in the proceedings of the Grand Council and the Regional Conference.

(c) Priority for designation as an alumni Delegate or alternate alumni Delegate will go first to an alumni Brother initiated at that collegiate Chapter, then to an alumni Brother authorized in advance in writing by officers of a chartered alumni Chapter or collegiate Chapter, as the case may be. Another alumni Brother may be seated as the alumni Delegate with the approval of the Executive Council acting as a Credentials Committee.

(d) Any alumni Chapter failing to be represented by a Delegate in at least one Grand Council and one Regional Conference within a four-year fraternity cycle may be declared inactive and its Charter forfeited and vacated.

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Number 5. Expulsion of an Alumni Brother.

(a) An alumni Brother may be expelled from the Fraternity if found guilty of repeated disorderly conduct; nonpayment of dues, fines, or assessments; or violation of the Fraternity’s Constitution and Bylaws, the Fraternity Ritual, the Chapter’s Constitution or the Chapter’s Bylaws.

(b) An alumni Brother having allegedly violated any obligation or rule carrying the penalty of expulsion shall have the right to trial. All charges must be proffered at a regular meeting by an alumni Brother or by the Executive Council, and the accused shall be immediately notified of such charges and directed to appear for trial.

(c) If the accused or a representative is not present, having disregarded the notice to appear, the trial shall be conducted as though the alumni Brother were present and a final vote taken. The trial shall be presided over as determined by the alumni Chapter or the Executive Council. The accused may request a Brother for defense, and the alumni Chapter or Executive Council shall appoint a Brother for prosecution.

(d) Following trial, the accused alumni Brother may be expelled by an expulsion vote of least a three-quarters of the Chapter or the Executive Council.

(e) If an alumni Brother is expelled by an alumni Chapter, the alumni Chapter expelling that alumni Brother shall report in writing said action to the Executive Council as soon as possible, shall retrieve the pin and membership certificate of the expelled alumni Brother, and shall return the pin and membership certificate to the National Office.

(f) Any alumni Brother who has been expelled by an alumni Chapter may appeal to the Executive Council or Grand Council. Any alumni Brother who has been expelled by the Executive Council may appeal to the Grand Council.

(g) Any person who has been expelled and who has not been reinstated in the Fraternity by the Executive Council or Grand Council shall not again be eligible for any type of membership in the Fraternity.

CHAPTER VIII AMENDMENT Number 1. Notice Required. Proposed amendments to these Bylaws must be provided to the Executive Director at least ten months prior to the Grand Council at which such amendments are to be considered. The Executive Director shall give notice of each proposed amendment to all Chapters, as well as posting the proposed changes on the Fraternity’s web site at least eight months before the opening session of the next Grand Council.

Number 2. Required Vote. These Bylaws may be amended only by the favorable vote of at least a three- quarters of the Grand Council. In periods of emergency as determined by the Executive Council, the Executive Council may conduct this required vote by mail to the Grand Officers, collegiate Chapters, and alumni Chapters.

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We recommend:

1. We recommend approving the Constitution & Bylaws as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution & Bylaws.

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Governance Committee 2019-4-2: Proposed General Policies & Procedures

Background:

The below is the recommended proposal for the General Policies & Procedures which is the second portion of the reconfiguration of our Constitution & Bylaws. This document will only be voted on if the Reconfigured Constitution & Bylaws is passed.

GENERAL POLICIES & PROCEDURES OF THE PHI DELTA CHI PHARMACY FRATERNITY As proposed for adoption at the 72nd Grand Council (Anaheim, California, 2019)

TABLE OF CONTENTS 1.00 AMENDMENTS TO POLICIES & PROCEDURES 2

2.00 GRAND OFFICER DUTIES 3

3.00 COLLEGIATE CHAPTER OFFICER DUTIES 5

4.00 COLLEGIATE CHAPTER COMMITTEES 7

5.00 COLLEGIATE CHAPTER MEETINGS 8

6.00 FEES & ACCOUNTS 9

7.00 REGIONAL OPERATIONS 10

8.00 OFFICIAL EMBLEMS 12

9.00 THE COMMUNICATOR 13

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GP 1.00 - AMENDMENTS TO POLICIES & PROCEDURES Paragraph 1.01. Amendments. The policies and procedures of the Phi Delta Chi Professional Pharmacy Fraternity, both these General Policies & Procedures as well as the Accounting Policies and Procedures, may be amended from time-to-time by the Executive Council. Except during periods of emergency as determined by the Grand President, proposed amendments shall be submitted to the Executive Council at a duly called meeting of that body acting while a quorum is present.

Paragraph 1.02 Approval Required. The various policies and procedures may be amended only by a favorable vote of at least a two-thirds of the Executive Council.

Paragraph 1.03 Emergency. In periods of emergency as determined by the Grand President, the Grand President may present and conduct the required vote by mail to the Executive Council Brothers.

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GP 2.00 - GRAND OFFICER DUTIES Paragraph 2.01. Duties of the Grand Past President (GPP). The office of the Grand Past President is occupied by the retiring Grand President until that person’s successor shall qualify. The Grand Past President shall provide counsel and assistance to the Grand President and other Fraternity officers and represent the Fraternity on the Board of Directors of the Pharmacy Leadership & Education Institute. The GPP shall deliver to that person’s successor all documents and property belonging to the office.

Paragraph 2.02. Duties of the Grand President. The duty of the Grand President (GP) shall be to call meetings of the Grand Council and the Executive Council to order at the appointed time; to preside at such meetings; to preserve order and decorum; to assess fines; to enforce the Fraternity’s Constitution and Bylaws; to act in all ways as the Chief Executive of the Fraternity; to represent the Fraternity on the Board of Directors of the Pharmacy Leadership & Education Institute; and to deliver to that person’s successor all documents and property belonging to the office. The Grand President may appoint Project Directors to achieve the Fraternity’s goals.

Paragraph 2.03. Duties of the GVPCA. The duty of the Grand Vice President for Collegiate Affairs (GVPCA) shall be to supervise the activities of the Regional Officers under the direction of the Grand Council and Executive Council. The GVPCA shall be responsible for the promotion of collegiate Chapter Standards, as approved by the Grand Council and published in the Fraternal Education Manual, the Chapter Excellence and Quality (ChEQ) Program, encourage and assist in the establishment of new collegiate Chapters as defined by the Executive Council in its policies and procedures, and shall deliver to that person’s successor all documents and property belonging to the office.

Paragraph 2.04. Duties of the GVPAA. The duty of the Grand Vice President for Alumni Affairs (GVPAA) shall be to supervise the activities of the Regional Officers under the direction of the Grand Council and Executive Council. Further, the Grand Vice President for Alumni Affairs shall promote participation of alumni Brothers, support activities of alumni Chapters, encourage and assist in the establishment of new alumni Chapters, assist alumni Brothers in assisting collegiate Brothers, and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 2.05. Duties of the GVPC. The duty of the Grand Vice President for Communications (GVPC) shall be to supervise the activities of the Regional Officers under the direction of the Grand Council and Executive Council. The primary responsibility of the GVPC is development and distribution of publications and other information related to the Fraternity. These publications include the journal known as THE COMMUNICATOR, which is to be published in print, and the e-COMMUNICATOR, which is to be published digitally. Other sources of information supervised by the GVPC include the national web site and digital media platforms. The GVPC shall deliver to that person’s successor all documents and property belonging to the office.

Paragraph 2.06. Duties of the GVPSA. The duty of the Grand Vice President for Student Affairs (GVPSA) shall be to supervise the activities of the Regional Officers under the direction of the Grand Council and Executive Council. It shall be that person’s duty to implement and promote participation in the Dale W. Doerr Achievement Award Program and to promote attendance by Collegiate Brothers at Fraternity meetings. The GVPSA shall be responsible for organizing and coordinating the judging of materials from the Achievement Award Program, with support of the Executive Director and following procedures defined by the Executive Council. The GVPSA shall deliver to that person’s successor all documents and property belonging to the office.

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Paragraph 2.07. Duties of the Executive Director.

(a) The Executive Director shall keep a complete record of all proceedings of the Grand Council, of the Executive Council, and of the office (including the Fraternity’s archives); shall keep a complete record of the rental of official jewelry, pins and other items purchased for or sold by the Executive Council to the individual Chapters or Brothers; shall direct the inspection of Chapters and shall serve as an intermediary between the individual Chapters and the other officers of the Executive Council.

(b) The Executive Director shall service as the Fraternity’s chief operating officer.

(c) The Executive Director shall serve as a nonvoting, ex officio member of the Board of Directors of the Pharmacy Leadership & Education Institute.

(d) The Executive Director shall collect funds of any nature due the Grand Council or the Fraternity; shall disburse such funds only upon the order of the Grand President, the Grand Council, or the Executive Council; shall make a complete accounting of such receipts and disbursements to the Grand Council at each meeting; and shall deliver to that person’s successor all documents and property belonging to the office.

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GP 3.00 - COLLEGIATE CHAPTER OFFICER DUTIES Paragraph 3.01. Duties of Worthy Chief Counselor (WCC). It shall be the duty of the Worthy Chief Counselor to call meetings to order at the appointed time; to preside over meetings; to decide points of order; to preserve decorum; to enforce the Fraternity’s Constitution and Bylaws, the Chapter Constitution, the Chapter Bylaws, and the House Rules (where applicable); to assess all fines; to act in all ways as the chief executive of the Chapter; and to turn over to that person’s successor all documents and property belonging to the office. The WCC shall appoint at least one alumni Brother to audit the financial and other records of the Worthy Keeper of Finance and the Worthy Keeper of Records & Seals of the collegiate Chapter once a year, unless the Chapter finances and other records are subject to oversight as defined by the written policy of the host school.

Paragraph 3.02. Duties of Worthy Vice Counselor (WVC). It shall be the duty of the Worthy Vice Counselor to assist the Worthy Chief Counselor; perform all the duties and exercise all the authority of the WCC when the WCC is absent; and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.03. Duties of Worthy Correspondent (WC). It shall be the duty of the Worthy Correspondent to receive all incoming correspondence; to prepare and mail all outgoing correspondence; to coordinate and submit to the proper persons all materials for the Achievement Award Program; and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.04. Duties of Worthy Keeper of Records & Seals (WKRS). It shall be the duty of the Worthy Keeper of Records & Seals to keep a complete record of all the proceedings; to preserve manuscripts and records of the Chapter; to maintain a collection of chapter publications; to call the roll at each meeting; to perform all other duties pertaining to the office; and to deliver to that person’s successor all documents and property belonging to the office. The WKRS shall arrange for the upkeep of the Chapter’s library of publications and archives of documents.

Paragraph 3.05. Duties of Worthy Keeper of Finance (WKF). It shall be the duty of the Worthy Keeper of Finance to collect and keep all money, chattels, and securities of the Chapter; to render a written account of the same at each meeting; to pay all bills and obligations subject to the order of the Chapter; and to deliver to that person’s successor all documents and property belonging to the office. The WKF should have an assistant.

Paragraph 3.06. Duties of Worthy Prelate (WP). It shall be the duty of the Worthy Prelate to conduct and supervise inspirational and memorial exercises and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.07. Duties of Worthy Master-at-Arms (WMA). It shall be the duty of the Worthy Master-at- Arms to attend the door of the Council Chamber; to receive the password; to prepare the Council Chamber; to have charge of the Regalia and of all candidates for initiation; and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.08. Duties of Worthy Inner Guard (WIG). It shall be the duty of the Worthy Inner Guard to attend the door during initiation, to assist the Worthy Master-at-Arms; to perform all the duties of the WMA when the WMA is absent; and to deliver to that person’s successor all documents and property belonging to the office.

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Paragraph 3.09. Duties of Worthy Alumni Liaison (WAL). It shall be the duty of the Worthy Alumni Liaison to coordinate communication between each collegiate Chapter, alumni Brothers and alumni Chapters; to assist with the publications of the Chapters; to promote national alumni membership; and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.10. General Officer Duties. A Chapter may require of its officers any additional duties necessary but not specifically mentioned in the Fraternity’s Constitution or Bylaws or this Policy.

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GP 4.00 - COLLEGIATE CHAPTER COMMITTEES Paragraph 4.01. Standing Committees. The minimum required committees of each collegiate Chapter shall be as described in this Policy. Additional committees may be provided for as each collegiate Chapter deems appropriate. A Chapter may require of its committees any additional duties necessary but not specifically mentioned in the Fraternity’s Constitution or Bylaws or this Policy.

Paragraph 4.02. Executive Committee. The Executive Committee shall be chaired by the Worthy Chief Counselor and shall also include the Worthy Vice Counselor, Worthy Correspondent, Worthy Keeper of Records & Seals, Worthy Keeper of Finance, and other Brothers as deemed appropriate. It shall be the duty of the Executive Committee to interpret and implement the policies of the collegiate Chapter; and to settle all misunderstandings and irregularities not covered by specific articles in the Fraternity’s Constitution and Bylaws, the Chapter Constitution, the Chapter Bylaws, or the House Rules (where applicable).

Paragraph 4.03. Finance & Budget Committee. The Finance & Budget Committee shall be chaired by the Worthy Keeper of Finance and shall also include the Worthy Chief Counselor, Worthy Vice Counselor, other Brothers as deemed appropriate, and at least one Chapter Advisor. It shall be the duty of the Finance & Budget Committee to review all the books and financial accounts of the Chapter at least every two months during the academic year and report the same to the Chapter at the next regular meeting.

Paragraph 4.04. Membership Committee. The Membership Committee shall consist of three or more Brothers to be appointed by the Worthy Chief Counselor at the first regular meeting of the term of office. It shall be the duty of the Membership Committee to investigate the eligibility and character of any person whose name may be proposed for membership.

Paragraph 4.05. Social Committee. The Social Committee shall consist of three or more Brothers to be appointed by the Worthy Chief Counselor at the first regular meeting of the term of office. It shall be the duty of the Social Committee to provide for the entertainment of guests and to coordinate all matters of a social nature pertaining to the Chapter.

Paragraph 4.06. Achievement Award Committee. The Achievement Award Committee shall consist of three or more Brothers to be appointed by the Worthy Chief Counselor with the advice and consent of the Worthy Correspondent at the first regular meeting of the term of office. It shall be the duty of the Achievement Award Committee to coordinate all matters associated with the Chapter’s participation in the Achievement Award Program.

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GP 5.00 - COLLEGIATE CHAPTER MEETINGS Paragraph 5.01. Meetings.

(a) Regular meetings of each collegiate Chapter shall be held at least once in each two-week period during regular school sessions.

(b) At least one meeting held each month must be a Formal Meeting. Formal Meetings shall include the ceremonial opening and closing of the business meeting using Fraternity Ritual and Regalia.

(c) The Worthy Chief Counselor may call special meetings and must call one on the written request of at least three Brothers.

Paragraph 5.02. Quorum. A simple majority of the collegiate Brothers on the Chapter’s official roster, excluding those on school-mandated Pharmacy practice experiences and Brothers at a satellite campus, shall constitute a quorum for the transaction of business at any meeting of a collegiate Chapter.

Paragraph 5.03. Agenda for Regular Meetings. In all regular meetings of the collegiate Chapter, the following order shall be observed:

1. Call to Order 2. Roll Call 3. Inspirational Exercises (optional) 4. Reading of Minutes 5. Reports of Officers 6. Reports of Committees 7. Election or Installation of Officers 8. Proposals for Membership 9. Initiation 10. Unfinished Business 11. New Business 12. Fines and Appeals 13. Remarks for the Good and Welfare of the Fraternity 14. Appointment of Committees 15. Second Roll Call 16. Adjournment 17. Inspirational Exercises (optional)

Paragraph 5.04. Parliamentary Procedures. In all parliamentary rulings not provided for in the Constitution or Bylaws, each collegiate Chapter shall be governed by the most recent revision of Robert’s Rules of Order.

Paragraph 5.05. Unexcused Absences. Any collegiate Brother who misses any meeting of the Chapter without satisfactory excuse shall be fined a sum determined by the Chapter. For an excuse to be satisfactory, such excuse must be presented to the Worthy Chief Counselor in writing prior to the meeting.

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GP 6.00 - FEES & ACCOUNTS Paragraph 6.01. Collegiate Chapter Fees. Each collegiate Chapter shall have the power to regulate the amounts of, and all matters pertaining to, dues, fines, and the levy of assessments of its collegiate Brothers not otherwise specified in the Fraternity’s Constitution or Bylaws.

Paragraph 6.02. Accounts.

(a) Accounts for collegiate Brothers and Candidates shall be payable one billing term (monthly, quarterly, or semesterly) in advance, and shall be due on the first of each billing term. They shall become delinquent if not paid by the time specified by the local Chapter Bylaws and shall be subject to a fine of ten percent.

(b) A delinquent collegiate Brother (or Candidate) believing that existing circumstances warrant being exempt from suspension, may, before the twentieth day of the billing period, appear before the appropriate committee and state reasons for claiming exemption. If the appropriate committee advises that an exemption from suspension is appropriate, such collegiate Brother (or candidate) shall furnish a promissory note for the full amount of the indebtedness and shall arrange to pay such note in full. Provided scheduled payments are timely made under such note, the delinquent collegiate Brother (or Candidate) shall not be suspended because of the delinquencies covered by the note.

(c) Any collegiate Brother (or Candidate) remaining in arrears at the end of a billing term and not having an exemption, shall, at the expiration of that time, be automatically suspended from the collegiate Chapter, which shall notify the Executive Director’s office in writing. The collegiate Brother shall surrender such Brother’s pin (or Candidate pin) to the Worthy Chief Counselor but shall be permitted continued residence in the collegiate Chapter House (if applicable) but shall not be allowed to board there or attend or take part in any of the collegiate Chapter meetings or activities.

(d) The suspension shall continue until such collegiate Brother’s account is paid in full (including rent and collegiate Chapter dues).

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GP 7.00 - REGIONAL OPERATIONS Paragraph 7.01. Regions. The collegiate Chapters of the Fraternity shall be divided into regions by the Executive Council, to facilitate communication and organization.

Paragraph 7.02. Regional Officers. Regional Directors for Collegiate Affairs, Alumni Affairs and Communication may be appointed by the Executive Council and overseen by the Grand Officers to assist in the administration of the region. A Regional Correspondent shall be elected at each Regional Conference or at Grand Council for each Region.

Paragraph 7.03. Regional Correspondent.

(a) A Regional Correspondent shall be elected at each Regional Conference or at Grand Council for each Region.

(b) Candidates for each office of Regional Correspondent must be in good academic standing, must have at least one academic year remaining as a collegiate Brother at a school of Pharmacy within the region, and must attend such Brother’s respective Regional Conference or Grand Council in order to be considered for election.

Paragraph 7.04. Duties of the Regional Correspondent.

(a) The duties of the Regional Correspondent shall be to call meetings of the Regional Conference to order at the appointed time; to preside at such meetings; to preserve order and decorum; and to further act as the executive officer of the region.

(b) The Regional Correspondent shall keep a complete recording of all proceedings of the region including a ledger of the attendant expenses during the term; shall present to the Regional Conference a report with recommendations, covering the proceedings and acts of the term; and shall deliver to that person’s successor all documents and property belonging to the office.

(c) The Regional Correspondent shall aid collegiate Chapters with professional projects, fund raising, membership recruitment, participation in the Achievement Award Program, attendance at Fraternity meetings, and to offer other assistance as needed.

Paragraph 7.05. Regional Correspondent Succession. In the event of a Regional Correspondent vacancy, the Executive Council shall have thirty days to gather applications and present the applicant information to the Chapters in the affected region. The Chapters shall then have thirty days to vote by ballot. This process shall be completed with the same voting procedures used during Regional Conferences, except that the Region does not need to convene, and a non-response shall be deemed an abstention. If insufficient affirmative votes are cast within thirty days, the Executive Council shall appoint a Regional Correspondent.

Paragraph 7.06. Regional Conference Meetings.

(a) Each Region shall convene each year that the Grand Council does not convene.

(b) Rotation of meeting sites will be based on Greek alphabetical sequence of chapter names. Exceptions may be approved by the Executive Council.

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(c) Regional caucuses shall be held at least twice during Grand Council.

(d) Quorum for business sessions shall consist of Delegates from at least fifty percent of collegiate Chapters in the region.

(e) There shall be one collegiate Delegate from each collegiate Chapter; one alumni Delegate from each collegiate Chapter that is not affiliated with an alumni Chapter; and one alumni Delegate from each alumni Chapter. Each Regional Officer in attendance shall have one vote. No Regional Officer may serve or vote as a Delegate from a Chapter.

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GP 8.00 - OFFICIAL EMBLEMS Paragraph 8.01. Official Pin.

(a) The Official Pin of the Fraternity shall be of high quality, the gold composition of which shall be determined by the Executive Council and fitted with a durable safety clasp. The Official Pin shall be an equilateral triangle pin, with point at the bottom, one-half inch in size, having a wide beveled border and a raised black enamel center. The letters Phi Delta Chi to be shown in gold, flush with the surface of the black enameled center, the Delta slightly larger than the Phi and Chi. Or in the alternative, the Official Pin may be a crown set jeweled pin of the same size and description, but with stones set in the border and held in place with separate clamps.

(b) The Official Pin shall be worn over the heart by all Brothers.

(c) The Official Pin shall be purchased by a Chapter from the official jeweler through the Executive Director. The Executive Director may appoint a Pin Custodian who shall perform the duties of the Executive Director in authorizing the official jeweler to fill orders for jewelry. The official jeweler shall be determined by the Executive Council.

(d) The design of the Official Pin shall not be used on any favor or other article of jewelry.

(e) No person who is not a Brother of the Fraternity, except a Brother’s mother, father, sister, Brother, daughter, son, spouse, or fiancée, shall be allowed to wear the Official Pin.

Paragraph 8.02. Identification Pin. The Identification Pin of the Fraternity shall be composed of three Greek letters, Phi, Delta, and Chi, combined in horizontal or diagonal position or a miniature coat-of- arms.

Paragraph 8.03. Candidate Pin. The Candidate Pin which shall be the shape of the Official Pin but one- quarter inch in size, with wine enameled border finished gold plate.

Paragraph 8.04. Identification Card. An Identification Card shall be issued to all Brothers. Such cards are to be printed by the National Office for presentation to a new Brother along with a certificate when financial obligations of initiation are paid. Such cards are to be of a size to fit a wallet.

Paragraph 8.05. Coat-of-Arms. The Coat-of-Arms of the Fraternity shall be that Coat-of-Arms as adopted by the Grand Council in 1911.

Paragraph 8.06. Plaque. The Plaque of the Fraternity shall be the Five-inch Wall Plaque as adopted by the Grand Council in 1931.

Paragraph 8.07. Banner. The Banner of the Fraternity shall be the Banner as adopted by the Grand Council in 1950.

Paragraph 8.08. Flag. The Flag of the Fraternity shall be the Flag as adopted by the Grand Council in 1973.

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GP 9.00 - THE COMMUNICATOR

Paragraph 9.01. Submission to THE COMMUNICATOR. Each Collegiate Chapter shall submit such information for each issue of THE COMMUNICATOR as required by the Executive Council. Each Chapter failing to make their required submission shall be fined an amount determined by the Executive Council.

Paragraph 9.02. Collegiate Subscription. Each Collegiate Brother shall receive a subscription to THE COMMUNICATOR.

Paragraph 9.03. Alumni Subscription. Dues-paying Alumni Brothers shall receive a subscription to THE COMMUNICATOR

We recommend:

1. We recommend approving the Policies & Procedures as written.

2. We recommend the following revisions: ______

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Governance Committee 2019-4-3: Executive Session

Proposal Summary: Section 5(c) (Meetings) of Article IV of the Constitution shall be amended and restated in its entirety as follows:

(c) Except when a meeting is called into executive session and only for that time the meeting is in executive session, meetings of the Grand Council and the Executive Council shall be open to any Brother of the Fraternity in good standing.

Background:

The Executive Council felt it was important to mention the option of Executive Session during both Executive Council meetings and during Grand Council business meetings.

Executive Session during EC meetings are utilized anytime a topic is discussed in which only the Grand Officers wish to discuss amongst themselves. For instance, when the Executive Director’s contract is being reviewed and discussed the EC will go into Executive Session.

Executive Session during Grand Council would be utilized if a Delegate requested due to the sensitivity of the topic being discussed. This could occur if a Brother or Chapter wished to appeal an expulsion or a Risk Management violation in which sanctions were imposed. This would allow privacy regarding the discussion of the topic to only the voting Delegates.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Constitution Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Article III, Section 7 Article III, Section 7 Article IV, Section 5c Meetings of the Grand Council Except when a meeting is called (c) Except when a meeting is and the Executive Council shall into executive session and only called into executive session and be open to any Brother of the for that time the meeting is in only for that time the meeting is Fraternity in good standing. The executive session, mMeetings of in executive session, mMeetings Executive Director of the the Grand Council and the of the Grand Council and the Pharmacy Leadership & Executive Council shall be open Executive Council shall be open Education Institute shall be to any Brother of the Fraternity to any Brother of the Fraternity invited to attend meetings of in good standing. The Executive in good standing. the Executive Council as a Director of the Pharmacy nonvoting representative. Leadership & Education Institute shall be invited to attend meetings of the Executive Council as a nonvoting representative.

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We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-4: Parliamentary Rulings

Proposal Summary: A new Section 5(d) (Meetings) shall be added to Article IV of the Constitution as follows:

(d) In all parliamentary rulings not provided for in the Fraternity’s Constitution and Bylaws, the Grand Council and the Executive Council shall be governed by the most recent revision of Robert’s Rules of Order.

Background:

The Executive Council recognized that nowhere in our current C&B do we outline that we function under the rules of Robert’s Rules of Order. This provision will clarify in writing our current process.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Constitution Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Article III, Section 7 Article III, Section 7 (add new b) Article IV, Section 5: Meetings Meetings of the Grand Council (a) Meetings of the Grand (Add new d) and the Executive Council shall Council and the Executive (d) In all parliamentary rulings be open to any Brother of the Council shall be open to any not provided for in the Fraternity in good standing. The Brother of the Fraternity in good Fraternity’s Constitution and Executive Director of the standing. The Executive Director Bylaws, the Grand Council and Pharmacy Leadership & of the Pharmacy Leadership & the Executive Council shall be Education Institute shall be Education Institute shall be governed by the most recent invited to attend meetings of invited to attend meetings of revision of Robert’s Rules of the Executive Council as a the Executive Council as a Order. nonvoting representative. nonvoting representative. (b) In all parliamentary rulings not provided for in the Fraternity’s Constitution and Bylaws, the Grand Council and the Executive Council shall be governed by the most recent revision of Robert’s Rules of Order.

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We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-5: Grand Council Rules

Proposal Summary: Number 1 (Minutes) of Chapter I of the Bylaws shall be amended and restated in its entirety as follows:

Number 1. Grand Council Rules.

(a) The Grand Council may convene for official business if at least one-half of the eligible Delegates are present.

(b) The Executive Council shall issue rules at the start of each Grand Council related to decorum, recognition, discussion of motions, evaluation of candidates for office, and similar matters.

(c) In all parliamentary rulings not provided for in the Fraternity’s Constitution or Bylaws, the Fraternity shall be governed by the most recent revision of Robert’s Rules of Order.

(d) The Executive Director or a representative shall record the minutes of the Grand Council and distribute a copy of such minutes within ninety days after the end of Grand Council to each Chapter and elected Grand Officer.

Background:

We currently do not have a minimum number of Delegates which must be in attendance in order to conduct business at Grand Council. Therefore, we wanted to specify minimums for Chapter representation and voting Delegates to conduct business.

The Executive Council recognized that we should define simple Grand Council rules. These include following Robert’s Rules of Order during our proceedings, outlining simple decorum expectations, and also included our current process of recording and distributing our minutes.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Bylaws – Chapter I, Bylaws – Chapter I, Number 11 Bylaws - Chapter I, Number 1: Number 11 (a) The Grand Council may Minutes Grand Council Rules The Executive Director convene for official business if (a) The Grand Council may or a representative shall at least one-half of the eligible convene for official business if record the minutes of Delegates are present. at least one-half of the eligible the Grand Council and Delegates are present.

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distribute these minutes (b) The Executive Council shall (b) The Executive Council shall to each of the collegiate issue rules at the start of each issue rules at the start of each Chapters, alumni Grand Council related to Grand Council related to Chapters, and Grand decorum, recognition, decorum, recognition, Officers within 90 days discussion of motions, discussion of motions, after the end of Grand evaluation of candidates for evaluation of candidates for Council. office, and similar matters. office, and similar matters. (c) In all parliamentary rulings not (c) In all parliamentary rulings not provided for in the Fraternity’s provided for in the Fraternity’s Constitution or Bylaws, the Constitution or Bylaws, the Fraternity shall be governed by Fraternity shall be governed the most recent revision of by the most recent revision of Robert’s Rules of Order. Robert’s Rules of Order. (d) The Executive Director or a (d) The Executive Director or a representative shall record the representative shall record minutes of the Grand Council the minutes of the Grand and distribute a copy of such Council and distribute a copy minutes within ninety days of such minutes within ninety after the end of Grand Council days after the end of Grand to each Chapter and elected Council to each Chapter and Grand Officer. these minutes to elected Grand Officer. each of the collegiate Chapters, alumni Chapters, and Grand Officers within 90 days after the end of Grand Council.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-6: Appointment of Grand Council Officers

Proposal Summary: Number 3 (Appointed Grand Council Officers) of Chapter I of the Bylaws shall be amended and restated in its entirety as follows:

Appointed Grand Council Officers. The Grand President shall, for the duration of each Grand Council, appoint an Honorary Grand President, a Grand Parliamentarian, a Grand Master-At-Arms, a Grand Chaplain, and such other Grand Council Officers as are needed for the good of the Fraternity.

Background:

Currently only a Grand Master-at-Arms and Grand Chaplain are mentioned as appointed Grand Council Officers. The Executive Council felt a Grand Parliamentarian and Honorary Grand President should be included in this list as those are more frequently appointed than the currently listed. This provision still includes the statement “and others as needed for the good of the Fraternity” which will allow the EC to appoint additional positions if the need arises.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Chapter I, Number 7 Chapter I, Number 7 Chapter I, Number 3: The Grand President shall, for The Grand President shall, for Appointment of Grand Council the duration of the Grand the duration of each Grand Officers Council, appoint a Grand Council, appoint an Honorary The Grand President shall, for Master-At-Arms, a Grand Grand President, a Grand the duration of each Grand Chaplain, and such other Grand Parliamentarian, a Grand Council, appoint an Honorary Council Officers as are needed Master-At-Arms, a Grand Grand President, a Grand for the good of the Fraternity. Chaplain, and such other Grand Parliamentarian, a Grand Council Officers as are needed Master-At-Arms, a Grand for the good of the Fraternity. Chaplain, and such other Grand Council Officers as are needed for the good of the Fraternity.

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We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-7: Removal of Fines

Proposal Summary: Number 5 (Fines) of Chapter I of the Bylaws shall be deleted in its entirety.

Background:

The Executive Council recognized that the fines outlined in this number are outdated and therefore it was determined to remove to assist in the modernization of the governing documents.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Chapter I, Number 10 Chapter I, Number 10 Chapter I, Number 5: Fines A fine imposed upon unexcused Recommend to Strike Chapter I, Recommend to Strike Chapter I, absence or tardiness of Number 10 Number 5 Delegates at Grand Council sessions shall be an amount set by Grand Council if deemed necessary.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-8: Removal of Grand Officer

Proposal Summary: A new Number shall be added to the end of Chapter I of the Bylaws, as follows:

Number 6. Removal of a Grand Officer. Any Grand Officer may be removed from office by the following procedure.

(a) A petition requesting impeachment signed by a majority of the voting members of the Executive Council shall be presented to the Grand President.

(b) This petition and the evidence for removal shall then be presented to the Executive Council at two consecutive Executive Council meetings. At each of these meetings the floor shall be open for a thorough discussion, including an opportunity for that the Grand Officer shall have the opportunity to present evidence in defense.

(c) At the second consecutive Executive Council meeting at which the petition is submitted and discussed, the Grand Officer may be removed from office by a removal vote of at least two-thirds of the Executive Council.

(d) If the officer in question is the Grand President, the Grand Past President shall preside during these proceedings.

Background:

There are currently steps outlined of how to remove a Worthy Officer (Chapter IV, Number 5) but we do not have steps outlined if a Grand Officer is needed to be removed. The Executive Council felt this was a missing piece and needed to be added.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Chapter I Chapter I Chapter I, Number 6 (new): Currently C&B Chapter I (insert as new Number 2) Removal of a Grand covers Grand Council and Any Grand Officer may be Officer. National Office with removed from office by the Any Grand Officer may be Numbers 1-16. (see 2017 following procedure. removed from office by the C&B document for full text) (a) A petition requesting following procedure. impeachment signed by a (a) A petition requesting majority of the voting impeachment signed by a members of the Executive majority of the voting

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Council shall be presented to members of the Executive the Grand President. Council shall be presented to (b) This petition and the the Grand President. evidence for removal shall (b) This petition and the then be presented to the evidence for removal shall Executive Council at two then be presented to the consecutive Executive Council Executive Council at two meetings. At each of these consecutive Executive Council meetings the floor shall be meetings. At each of these open for a thorough meetings the floor shall be discussion, including an open for a thorough opportunity for that the discussion, including an Grand Officer shall have the opportunity for that the opportunity to present Grand Officer shall have the evidence in defense. opportunity to present (c) At the second consecutive evidence in defense. Executive Council meeting at (c) At the second consecutive which the petition is Executive Council meeting at submitted and discussed, the which the petition is Grand Officer may be submitted and discussed, the removed from office by a Grand Officer may be removal vote of at least two- removed from office by a thirds of the Executive removal vote of at least two- Council. thirds of the Executive (d) If the officer in question is the Council. Grand President, the Grand (d) If the officer in question is the Past President shall preside Grand President, the Grand during these proceedings. Past President shall preside during these proceedings.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-9: Initiation Fee

Proposal Summary: Number 2(b) of Chapter VI of the Bylaws shall be amended and restated in its entirety as follows:

(b) The pin and membership certificate of each Collegiate Brother shall be the property of the Collegiate Chapter to which such Brother paid the Initiation Fee.

Background:

This provision outlined steps of “renting” jewelry, however this process is outdated. It was determined by the Executive Council to remove in order to assist in the modernization of the governing documents.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Chapter III, Number 4 Chapter III, Number 4 Chapter VI, Number 2(b): The pin and membership The pin and membership Initiation Fees certificate of each Brother of certificate of each Brother of (b) The pin and membership the Fraternity shall be the the Fraternity shall be the certificate of each Collegiate property of the Collegiate property of the Collegiate Brother shall be the property of Chapter to which the Brother Chapter to which the Brother the Collegiate Chapter to which paid an Initiation Fee, said fee paid an Initiation Fee., said fee such Brother paid the Initiation to cover its rental to the Brother to cover its rental to the Brother Fee. A jeweled pin may be as long as the Brother is in good as long as the Brother is in good rented by the collegiate Brother standing. standing. instead of the regular pin if such Brother makes an additional A jeweled pin may be rented by A jeweled pin may be rented by payment to the Chapter of the payment to the Collegiate payment to the Collegiate difference in purchase price Chapter of the difference in Chapter of the difference in between the regular pin and purchase price between the purchase price between the the jeweled pin desired. regular pin and the jeweled pin regular pin and the jeweled pin desired. desired.

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We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

DRAFT 2019 MemorialDRAFT Service Appendix K

CHAPTER FIRST MIDDLE LAST SUFFIX Alpha Daniel E. Kornacki

Epsilon Joseph R. Kukulich Epsilon Luther Parnell

Eta Joseph Richard Arcadipane Jr Eta Melvin William Crotty Eta Ronald N. Duvall Eta Matthew Campbell Heard Eta Harold F. Logan Eta Joseph F. Rebello Eta Joseph L. Rossetti Eta Daniel W. Sullivan Eta Raymond Hilton True

Theta George L. Douglass Theta Lester C. Hackner Theta George Henry Halenbeck Theta Berkeley Hanson Theta Eric Albert Lange Theta Theodore Richard Laven Theta William Moede Theta Bayliss L. Swanson Theta Kevin W. Teich

Iota Kenneth S. Bauer Jr.

Lambda Larry W. Griffin Lambda Jo Elizabeth Landers Lambda Richard A. Morrisett Lambda Joe G. Pannell

Mu Bascombe Alloway

Xi Herman Carl Carano Xi James Paul Gluvna Xi James F. Hall Xi John R. Heck Xi Burl Sizemore

Omicron Dean Stanley Butchart Omicron John Edington Omicron Richard H. Otto Omicron Edwil E. Pickett

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Omicron Fred C. Powers Omicron Thomas Edward Scheib

Rho Michael S. Alderman

Sigma Emilio E. Nervino Sigma William Harvey Pipkin Sigma John C. Walters

Tau Thomas Raymond Silver

Chi Stephen T. Dendiak Chi John Devon Landers Sr. Chi John Gregg Milwee

Psi Larry D. Maxwell Psi Thomas E. Monk Psi Harold E. Stebbins

Omega Gordon M. Amburgey Omega Charles Frank Andrews Omega Joe B. Baldridge Omega Charles D. Bassett Omega Wayne William Beam Omega Errette Shemmel Bevins Omega Billie R. Bobbitt Omega Grover C. Bowles Jr. Omega Billy Joe Brake Omega Tom Brooks Omega Charles E. Bruer Omega John Waylon Bucy Omega William A. Burton Omega James F. Byron Omega Charles Cantrell Omega Malcolm E. Cates Omega Shirley Wayne Charles Omega Robert Thomas Clem Omega Warren George Crowl Omega John A. Curtis Omega Horace E. Davis Omega James B. Davis Omega Eddie Dean Omega John Allen Dodson Omega Robert E. Dodson Omega Harrol H. Downey

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Omega Marvin L. Eaves Omega Harold R. Ellis Omega Bobby B. Farmer Omega Dennis A. Faulk Omega Claude E. Gallian Omega James W. Garner Omega Gene E. Gilbow Omega William V. Ginn Omega Chester Owen Graves Omega Joe Gray Omega James M. Green Omega George D. Gregory Omega Kenneth S. Hackerman Omega Billy P. Hackney Omega John Hagewood Omega Edwin G. Hansberry Omega L. Allen Harris Omega Howard B. Hayes Omega Clyde R. Highfill Omega Henry Truett Hodges Omega William B. Holmes Omega Edwin B. Howard Omega Tillman C. Howell Omega Jimmy S. Jenkins Omega Albert Sidney Johnson Omega Harry David Johnson Omega Horton A. Jones Omega Robert Earl Keith Omega Jasper A. Kern Omega John William Kincaid Omega Irving Jack Kirsch Omega John F. Langford Omega Tom Langford Omega John L. Lee Omega Harold Lingerfelt Omega Jimmy P. Lockert Omega Robert J. Long Omega Carl Nathaniel Marcum Omega Robert H. Martin Omega John Leroy Mattox Omega John S. McCall Omega Jimmie F. McDonald Omega Luther C. McDonald Omega W. J. McKiever Omega Clayton E. McKinney

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Omega Harold F. McNabb Omega Carter B. Moore Omega Charles E. Moudy Omega Harold Clement Murrell Omega Andrew Pryor Nelson Omega Joseph Moseley Nowell Sr. Omega Troy Paine Omega William H. Pearigen Omega James H. Perkins Omega Thomas Bouldin Perkins Omega Howard Clifton Pomeroy Omega Marvin Ray Pritchard Omega Marshall H. Puryear Omega Billy Cooper Ray Omega Robert B. Roseberry Omega Jerry W. Ross Omega Jim Savage Omega William Thomas Scandlyn Omega George Buist Scott Omega Andy O. Shaw Omega Leon Shields Omega E. L. Shinabery Omega Marvin Joseph Smith Omega Hardie V. Sorrels Omega Jimmie O. Spotts Omega Joe W. Stallings Omega William R. Statham Omega Max F. Stephenson Omega Robert J. Stout Omega Charles Loren Tait Omega John P. Taliaferro Omega Heatwole Campbell Thomas Omega William Dale Thomas Omega Sam G. Townsley Omega Harold Everett Tracy Omega Charles H. VanCleave Omega J. E. Walden Omega Milton Lewis Waller Omega Henry T. Watson Jr. Omega Henry L. Watson Omega George Thomas Webb Omega Olin E. Westmoreland Omega Robert Stewart White Omega Charles Leeson Whitehead Omega Carl Vernon Wiesener

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Omega Russell Houghton Willis Omega Robert Forrest Wilson Omega Karl Wood

Alpha Gamma Merwin Sharpe Canaday Alpha Gamma Myron Strother Sime Alpha Gamma James Ralph Teague

Alpha Delta Samuel David Flory Alpha Delta John Franklin Knapp Alpha Delta Spencer Lee Moffett Alpha Delta Thomas Randolph Williams

Alpha Epsilon Yick C. Dong Alpha Epsilon William Lee Harder Alpha Epsilon James Acye Pittman

Alpha Zeta John B. Eaton Alpha Zeta Jennifer Anne Garner Alpha Zeta Robert Smith Hendricks Alpha Zeta William B. Mooring Alpha Zeta Ronald Nelson Alpha Zeta Robert D. Salzman Alpha Zeta Randy E. Shinneman Alpha Zeta John VanDeusen

Alpha Eta Robert A. DeLoof Alpha Eta Dennis J. Szymanski

Alpha Theta Ralph Bassi Alpha Theta Connor Callaghan

Alpha Iota Henry Herbert Cobb Alpha Iota Joe Bill Dickerson Alpha Iota Raymond Gregory Hickman Alpha Iota John Larry Lewis Alpha Iota Frank H. Tigner

Alpha Kappa Charles Henry Dunning Alpha Kappa J. Robert Mueller Alpha Kappa Ralph M. Wilkie

Alpha Lambda Robert J. Bianchi Alpha Lambda Richard J. Costanzo Alpha Lambda Thomas J. D'Amato

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Alpha Lambda Glenn T. Dollmann Alpha Lambda Ronald Lesnikoski Sr.

Alpha Mu Robert Neil McGraw Alpha Mu Crickett Volmer

Alpha Nu Harold Allen Beller

Alpha Xi Lynwood Arden Alverson Alpha Xi Norman Hall Foster Alpha Xi Sam M. Gerber Alpha Xi Arthur H. Gustafson Alpha Xi Eugene Milton Kangas Alpha Xi Patrick James McNamara Alpha Xi Josh David Wiggins

Alpha Omicron Donald T. Campbell Sr. Alpha Omicron Stephen G. McCahan Alpha Omicron Edwin A. Meckstroth

Alpha Pi William V. Stenberg

Alpha Rho William M. McClure Alpha Rho William W. Vaughn

Alpha Sigma August P. Lemberger

Alpha Tau Ronnie Matthews Alpha Tau George Keith Moseley Alpha Tau Charles Edward Wells Alpha Tau William R. Winters

Alpha Upsilon Laurence J. Miller

Alpha Phi L. Dean Bough Alpha Phi Glenn Evans Freiberger Alpha Phi Jeffrey Dale Jordan

Alpha Chi James Walter Barton

Alpha Psi Gary Argo Bauer Alpha Psi Todd William Berg Alpha Psi Leland C. Buck Alpha Psi Howard Price Cox Alpha Psi Larry W. Ellien

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Alpha Psi Richard Charles Friedmann Alpha Psi Robert A. Gilderman Alpha Psi Donald G. Hamilton Alpha Psi Fred C. Hirning Alpha Psi Neil W. Honodel Alpha Psi Donald E. Johansen Alpha Psi Patrick Carl Klein Alpha Psi Jeffrey Miles Lewis Alpha Psi Herbert Low Alpha Psi Randy Bruce Muntifering Alpha Psi R. John Payne Alpha Psi Kirk A. Pearson Alpha Psi Steve Douglas Petterson Alpha Psi Kirk David Reutter Alpha Psi Dale Craig Richins Alpha Psi Alan George Rohnow Alpha Psi Yukio Sakamoto Alpha Psi Douglas Scheid Alpha Psi Hiroshi Cary Shimada Alpha Psi Michael J. Toney Alpha Psi Gregory Scott Weber Alpha Psi Christopher M. Young

Alpha Omega Kody R. Bressman Alpha Omega Freddie Reid Brinkman Alpha Omega Larry Lewis Broadie Alpha Omega Lawrence D. Hoover Alpha Omega Donald Clayton Slack

Beta Alpha Frank A. Buonincontro

Beta Beta Gordon Edward Herpin Beta Beta Michael John Shephard

Beta Delta Mark Charles Donovan

Beta Epsilon Gerry Dale Wigginton

Beta Eta Donna Lee Baxter

Beta Tau Kelly Marie Wilson

Delta Beta Summer Haj

Delta Zeta Kathy Webster

DRAFT DRAFT Appendix L Actions of the 2017-2019 Executive Council

GP - Traci Thompson (TT) GPP - Amy Valdez (AV) GVPCA - John Mondin (JM) GVPAA - Andrea Borque (AB) GVPC - Claire Anderson (CA) GVPSA - Ralph Reyes (RR) PDC ED - Kenny Walkup (KW) (ex-officio) PLEI ED - Ron Corey (RC) (ex-officio) PDC Assistant ED - Eric Barbye (EB) (ex-officio)

Date EC Members Present Action Motion Second Yea Nea Abstain 8/6/2017 ALL Motion to Approve ST Jude Laiason AV JM Unanimous ALL Motion to Approve RDCA slate JM AV Unanimous ALL Motion to Approve RDAA slate AB CA Unanimous ALL Approve creation of Assistant to the GVPAA AV JM Unanimous ALL Approve Courtney Schamel MARDCA JM CA Unanimous ALL Approve RDC slate CA AV Unanimous 8/15/17 All but KW, AV Approve 8/3 and 8/6 minutes AB JM Unanimous Approve 6-2017 Financials- BS, P&L JM RR Unanimous Approve Finance Committee Members AB JM Unanimous Approve RDCA - GL Landon Weaver, PA Quintin Broussard JM AB Unanimous Approve RDAA - MA Tony Mitchum AB JM Unanimous Approve RDC - PA Alyssa Carrasco CA JM Unanimous Approve stripped down Anti-discrimination Policy for use by ADP Committee AB CA Unanimous Approve funds for travel/lodging to send 2 new PDs to OTR JM AB Unanimous 9/5/17 ALL Approval of Minutes from 8/15/2017 AB JM Unanimous Approve revised Risk Management Policy AB CA Unanimous Approve revised Risk Management Investigation and EnforcementJM Policy RR Unanimous Engage Manor Costerian to help resolve and provide options forAV life member duesCA are received,Unanimous spent, accounted for Motion for PDC ED to consult with Cole, Newton & Duran CPA thatAV prepared returnJM for adviceUnanimous on resolution of 990 Approve Constitution for Omega Alumni Association AB AV Unanimous Approve Constitution for Michigan Alumni Chapter AB JM Unanimous Motion for Letter with no further action regarding XX Chapter RMJM violation AB Unanimous Motion for prohibiting participation in the XX event by XX Chapter citing item 7 under “Alcohol and Drugs” of the Phi Delta Chi Risk Management Policy JM CA Unanimous Motion for Executive Session AB AV Unanimous 9/19/17 ALL Approval of Minutes from 9/5/17 JM RR Unanimous Approve Workshop Revision Committee Members JM AV Unanimous Approve Anti-Discrimination Policy Committee Members JM CA Unanimous

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Motion for Executive Session with Ron Corey AB JM Unanimous Approve the amended 9/19/17 Jorwalk invoice for amount of $2182.91JM CA Unanimous 10/3/17 ALL Approval of Minutes from 9/19/2017 AB RR Unanimous Approve Grand Council Review Committee members CA JM Unanimous Approve collegiate Finance Committee member AV CA Unanimous Approve AAP Review Committee members RR JM Unanimous Approve Kenny and Traci to fly to San Diego and Anaheim to conductAV GC 2019 siteRR visit Unanimous Approve John Mondin to visit XX Chapter 10/20-10/21 and a letterAB to the chapterRR suspendingUnanimous all activity, except regional conference planning, until the visit 10/17/17 ALL Approval of Minutes from 10/3/2017 AV JM Unanimous Approval for Ralph Reyes to attend XX Chapter initiation @ 7pm on November 3, 2017 AB JM Unanimous Approval for John Mondin to attend XX Chapter Probation Focus Visit on 11/3-5/2017 AB RR Unanimous Approval for John Mondin to attend XX Chapter Initiation Visit on 12/1/2017 AB RR Unanimous Approve the Petition for reactivation for Omega Alumni AssociationAB JM Unanimous Approve the Petition for activation for Michigan Alumni Chapter AB RR Unanimous Aprove appointment of Sejal Patel as the chair for the Professional Programming Committee AB CA Unanimous Approve appointment of Sara Miller and Tyler Prickette as the chairs for the Alumni Affairs Committee AB CA Unanimous Approve the Alumni Affairs Committee as referenced AB RR Unanimous Accept the draft minutes from Grand Council 2017 RR JM Unanimous Approve appointment of James Winslow as the chair of the Achievement Award Program (AAP) Review Committee RR JM Unanimous 10/27/17 ALL Approval of Minutes from 10/17/17 JM RR Unanimous Motion to allow XX Chapter to resume all regular Chapter operationsJM via written ABdocumentationUnanimous Approve budget as updated and presented on 10/27 AV AB Unanimous Motion to send Letter to XX Chapter regarding RM violation resolutionJM CA Unanimous 11/7/17 ALL Approval of Minutes from 10/27/17 OTR Meeting JM CA Unanimous Approve Professional Programming Committee Members AB JM Unanimous Approve University of Larkin Petition for Colony JM AB Unanimous Approve addition of Jacob Northrup to the Alumni Affairs Committee AB JM Unanimous

Approve to send Jerry Fu and a National Office representative to XX Chapter to do a day of workshops to include chapter communications, conflict resolution and education manual JM RR Unanimous 11/28/17 ALL Approval of Minutes from 11/7/17 JM RR Unanimous Approval of Monthly Financials for August, September, October 2017JM RR Unanimous

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Approve Consent Agenda JM RR Unanimous Approve final versions of Team Building exercises for new EducationJM manual asAB completed Unanimousby John Grabenstein and edited to remove blindfold exercises by John Mondin Approve the 2018 LDS registration fee of $350 per person AB CA Unanimous Approve the annual National Office Asset list AV RR Unanimous Motion to opening 2 savings accounts at PNC Bank. One to be fundedAV with $143KAB from BOAUnanimous checking account, 1 to be funded with $43K from BOA checking account Motion to send letter to XX Chapter regarding violation of RM policy AB RR AV, AB, RR, CA JM 12/5/17 All but RR Approval of Minutes from 11/28/17 JM AB Unanimous Approve late reimbursement for Amy Valdez AB JM AB JM CA AV Approve Hyatt Regency Orange County in Anaheim, CA as the siteCA for the 2019 AVGrand CouncilUnanimous Approve $4200 for the purchase of the CVent app for the 2019 GrandAB Council CA Unanimous Approve the contract for the constitutional review to Carey Law JM CA Unanimous 12/19/17 ALL Approval of Minutes from 12/5/17 JM RR Unanimous Approval of Financials for November 2017 JM RR Unanimous Approval of End-of-Year Financials from 9/30/17 JM RR Unanimous Approve Consent Agenda JM RR Unanimous Approve printing of 300 new grammatically revised Ritual books for $1363.00 JM RR Unanimous 1/16/18 ALL but AV Approval of Minutes from 12/19/17 AB RR Unanimous Approval of Financials for Dec 2017 AB RR Unanimous Approve Consent Agenda AB RR Unanimous Approve the charter request at Roseman University South JordanJM RR Unanimous 2/20/18 ALL Approval of Minutes from 1/19-21/18 EC Winter Retreat JM RR Unanimous Approval of Financials for January 2018 JM RR Unanimous Approve Consent Agenda JM RR Unanimous Motion to reimburse John Grabenstein approx $970 for archival RRexpense JM Unanimous Motion for John Mondin to send XX Chapter a probation warningJM letter CA Unanimous Approval of proposed members of Regional Conference FinanceJM Committee RR Unanimous Approve revised Risk Management Policy and revised Risk ManagementJM InvestigationAB and Unanimous Enforcement Policy Motion for Executive Session to discuss Performance EvaluationJM plus Ron CoreyRR Unanimous 3/6/18 ALL Approval of Minutes from 2/20/18 JM RR Unanimous Approve ED and GP site visit in Fort Worth for LDS 2020 AB RR Unanimous Approve late expense reimbursements for two chapter visits for JohnAB Mondin totallingRR $130.55AV, AB, RR, CA JM 3/20/18 ALL but RC Approval of Minutes from 1/16/18 and 3/6/18 JM CA Unanimous Approval of Financials for Feb 2018 JM CA Unanimous Approve Consent Agenda JM CA Unanimous 4/17/18 ALL Approval of Minutes from 3/20/18 JM AB Unanimous Approval of Financials for March 2018 JM AB Unanimous Approve Consent Agenda JM AB Unanimous Motion to create the position of Project Director for Regional ConferencesJM RR Unanimous Motion to approve May 5th weekend for the Larkin Colony initiationJM AB Unanimous All but KW, EB, AV, 5/1/18 RC Approval of Minutes from 4/17/18 JM RR Unanimous

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Motion to Approve LDS 2020 location as Sheraton Arlington TX AB JM Unanimous Motion to cancel Milwaukee trip for LDS site visit AB RR Unanimous 5/15/18 All but EB, RR Approval of Minutes from 5/1/18 JM AB Unanimous Approval of Financials for April 2018 JM AB Unanimous Approve Consent Agenda JM AB Unanimous Motion to revoke charter for Beta Tau Chapter due to school’s imposedAB 6 year suspensionCA Unanimous Motion to approve revisions to the Risk Management InvestigationJM and EnforcementAB Policy Unanimousas presented on May 15, 2018 6/9/18 All but EB, RC Approval of Minutes from 5/15/18 JM RR Unanimous Approval of Financials for May 2018 JM RR Unanimous Approve Consent Agenda JM RR Unanimous 7/17/18 All but EB, RC Approval of Minutes from 6/19/18 and 7/2/2018 CA RR Unanimous Approval of Financials for June 2018 CA RR Unanimous Approve Consent Agenda CA RR Unanimous 8/2/18 ALL Motion to approve the Chapter Standards as presented by RR RR JM Unanimous Motion made to approve the following policies: Document RetentionJM Policy OrganizationAB andCA, Structure AB, AV, JMof Google Drive NationalRR Award Documentation Procedure Process for Project Proposal/Approval Motion to hire Jorwalk Management to contract for the 2020 RegionalJM ConferencesAV CA, AB, AV, JM RR Motion to remove recognition of 90% Achievement awards, changeRR 100% AchievementCA awardsUnanimous from plaques to certificates Motion to add $4500 for professional skills and electronic educationCA project JM Unanimous Motion to approve 2018-2019 Budget AV AB Unanimous Motion to add a Project Director known as Leaders for Life CoordinatorAV AB Unanimous

Approve placing XX Chapter on immediate suspension and issue further disciplinary action pending completion of RM workshop to be conducted by Kenny Walkup. All 8/27/18 All but AV, RC expenses of visit will be invoiced to Chapter JM AB Unanimous Approval of Minutes from 7/17/18 and 2018 LDS EC 8/28/18 All but AV Meeting AB RR Unanimous Approval of Financials for July 2018 AB RR Unanimous Approve Consent Agenda AB RR Unanimous Motion to approve excess LDS conference funds for reimbursementAB of following JM- $2254 to Unanimousattendees with food issues, $2200 to PLEI, and $100 credit to the account of each chapter in attendance Motion to ask Omicron to host Grand Council in 2019 JM RR Unanimous Motion to approve revisions to Risk Management Investigation andJM EnforcementCA Policy Unanimous Motion to approve revisions (Chapter Standard and RMP updates)JM to Education CAManual Unanimous 9/18/18 ALL Approval of Minutes from 8/27/2018 and 8/28/2018 JM RR Unanimous Approval of Financials for August 2018 JM RR Unanimous Approve Consent Agenda JM RR Unanimous Motion to approve up to 50 hours of labor at $15/hr to total up to AB$750 for JorwalkCA to completeUnanimous database project 10/16/18 All but AV Approval of Minutes from 09/18/2018 JM RR Unanimous Approval of Financials for September 2018 JM RR Unanimous Approve Consent Agenda JM RR Unanimous

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Motion to revise suspension of XX Chapter in accordance with University’s suspension till March 1, 2019. Executive Director will conduct education and Risk Management session in February AB JM Unanimous Motion to approve PLEI-PDC Travel Grant Endowment ProgramAB as presented withCA edits Unanimous Motion to approve contract with Option Technologies for electronicCA voting systemAB for use at Unanimous72nd Grand Council Motion to remove XX Chapter from probation following attendanceJM of EC representativeAB at initiationUnanimous this fall Motion to approve revised Risk Management Policy JM RR Unanimous 11/20/18 ALL Approval of Minutes from 10/16/2018 JM AB Unanimous Approval of Financials for Oct 2018 JM AB Unanimous Approve Consent Agenda JM AB Unanimous Motion for late reimburse Joseph (Mike) Cresap $431.59 for SE Regional Conference JM RR Unanimous Motion to Approve Alumni Chapter Formation Policy AB JM Unanimous 12/18/18 ALL Approval of Minutes from 11/20/18 JM RR Unanimous Approval of Financials for Nov 2018 JM RR Unanimous Approve Consent Agenda JM RR Unanimous 1/13/19 ALL Motion to approve $15,000 for attendance of Brothers to attend forRR free Leader programmingJM Unanimous at Grand Council (Collegiates/Alumni/Advisors) Motion to Approve $3800 for GC registration for 10 advisors JM RR Unanimous Motion to Approve Recruitment Guidance Document JM CA Unanimous Motion to adjust Election Procedure Policy to add mention of theAV Bylaws criteria forAB electionsUnanimous 2/5/18 ALL Approval of Minutes from 12/18/18 and EC Retreat (1/11-13/19)JM AB Unanimous Approve Mallory Graham (Beta Rho) to Brothers for Life CommitteeAB JM Unanimous Approve David Nguyen (Alpha Omega) to Professional DevelopmentAB CommitteeRR Unanimous 2/19/19 All but EB Approval of Minutes from 2/5/19 JM AB Unanimous Approval of Financials for December 2018, January 2019 JM AB Unanimous Approve Consent Agenda JM AB Unanimous Motion to approve 2017-2018 Year End Financials AV CA Unanimous Motion to approve use of Google Vault to archive emails of the GOs plus ED and Office accounts at a rate of $5/user/month AB RR Unanimous Motion to create a scholarship of $2000 (name TBD) for the ThurstonRR Award winnerJM to be fundedUnanimous through PLEI and endowed ($50,000) by Ron Corey Motion for Executive Session (include Kenny) AB JM Unanimous 3/19/19 ALL Approval of Minutes from 02/19/2019 JM AB Unanimous Approval of Financials for Feb 2019 JM AB Unanimous Approve Consent Agenda JM AB Unanimous 4/16/19 All but EB Approval of Minutes from 03/19/19 JM RR Unanimous Approval of Financials for March 2019 JM RR Unanimous Approve Consent Agenda JM RR Unanimous Motion to cancel Concur services at the end of fiscal year JM CA RR, JM, CA AB AV (off) Motion to accept the proposal from Bank of Stockton for financialAB management: RR Unanimous AV (off) 4/30/19 All but EB Approval of Minutes from 04/16/2019 JM AB Unanimous Motion to Approve Grand Council 2021 site visit to Houston to visitAB Hyatt and WestinJM GalleriaUnanimous

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Motion to Approve the Brothers in Memoria Policy AB RR Unanimous 5/28/19 ALL Approval of Minutes from 04/16/2019, 04/30/2019 and 05/19/19JM AB Unanimous Approval of Financials for April 2019 JM AB Unanimous Approve Consent Agenda JM AB Unanimous Motion to Approve Westin Galleria in Houston for the 2021 GrandCA Council AV AV, AB, RR, CA JM Motion to reinstate the XX Chapter Brothers who have been expelledJM due to the ABFebruary chapterUnanimous retreat incident Motion to approve the Arizona Alumni Association constitution AB JM Unanimous 6/18/19 ALL but RC Approval of Minutes from 05/28/2019 JM AB Unanimous Approval of Financials for May 2019 JM AB Unanimous Apprival of Eric Jarvi appointment as chair of the Brother for Life JMCommittee AB Unanimous Approval of Arizona Alumni Association Charter JM AB Unanimous Approve Consent Agenda JM AB Unanimous Motion to select XX Brother as Honorary Grand President for 2019 Grand JM RR Unanimous 7/16/19 ALL but RR Approval of Minutes from 6/18/2019 JM CA Unanimous Approval of Financials from June 2019 JM CA Unanimous Approval of Consent Agenda JM CA Unanimous Motion to approve Jorwalk Contract for October 2019-SeptemberAV 2021 JM Unanimous Motion to approve the 2019-2020 budget JM CA Unanimous Motion to approve XX Brother as Honorary Grand President for 2019JM Grand CouncilAV (initial Unanimousselection unavailable)

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Program Title: Pediatric Medication Adherence and Counseling 0048-9999-19-252-L04-P CEU’s: 0.1 8/3/2019 3:00 PM – 4:00 PM

At the completion of this activity, the participant will be able to:

1. Identify information regarding medication use that is important to children and parents 2. Describe some reasons for non adherence 3. List some commonly used medications that have a poor compliance rate due to taste 4. Give examples of techniques to improve medication adherence in the pediatric population 5. List at least 2 counseling techniques

Presenter: Katy Armstrong, PharmD, BCPPS Texas RX Pharmacy

Katy Armstrong is a Board Certified Pediatric Clinical Pharmacist with over 11 years of pediatric clinical experience. She graduated from the University of Texas College of Pharmacy (Lambda) in 2006 and completed a pediatric pharmacy practice residency at Scott and White Memorial Hospital the following year. She began her career helping to establish pharmacy policies, protocols, and rounding services at Dell Children's Medical Center in Austin, TX. She later became a Neonatal Intensive Care Clinical Pharmacist at Cook Children's Medical Center in Fort Worth, TX. She received her BCPPS in 2016. Katy currently is a joint owner of Texas RX Pharmacy but mostly spends time taking care her two children, Chloe and Toben. Katy is an active member of the Texas Alumni Chapter and helps to coordinate South Central Founder's Day annually. Katy is serving as South Central's Regional Director of Alumni Affairs.

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Program Title: Effectiveness Through Understanding Yourself and Others Around You UAN: 0048-9999-19-251-L04-P CEU’s: 0.1 8/3/2019 4:00 PM – 5:00 PM

Learning Objectives:

1. Identify your preferred pharmacy environment 2. Describe communication strategies for people with different behavior styles 3. Recognize how to work with other co-workers to be most efficient 4. Design interviewing framework to select ideal job candidates 5. Demonstrate motivation techniques for working well in inter-professional teams

Presenter: Jimmy Stevens Pharmacy Manager Sun Pharmacy

Jimmy Stevens is the managing pharmacist at Sun Pharmacy. After graduating from the Danielle K. Inouye College of Pharmacy at the University of Hawaii, Jimmy worked as a staff pharmacist at a retail pharmacy for several years learning and developing managerial skills from his mentors and fellow pharmacists. He strives to not only have a well performing team, but also a team that has great communication, is motivated, and has job satisfaction. This has led Jimmy to pursue personal and employee development methods to grow his team, as well as himself. Jimmy’s passion is to learn, teach, and share this knowledge so that others can develop as complete leaders.

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Council Voting Report Please press 1 answer to call. roll First Name Last Name Keypad 1 Grand President 1 P Grand Past President 2 P GVP Collegiate Affairs 3 P GVP Alumni Affairs 4 P GVP Communications 5 P GVP Student Affairs 6 Alpha Collegiate 7 P Alpha Alumni 8 P Delta Collegiate 9 P Delta Alumni Chapter 10 P Epsilon Collegiate 11 P Epsilon Alumni 12 Zeta Collegiate 13 P Zeta Alumni 14 P Eta Collegiate 15 P Eta Alumni Chapter 16 P Theta Collegiate 17 P Theta Alumni Chapter 18 P Iota Collegiate 19 P Lambda Collegiate 21 P Lambda Alumni 22 P Mu Collegiate 23 P Nu Collegiate 24 P Xi Collegiate 25 P Omicron Collegiate 26 P

10/24/19 9:25 AM PageDRAFT 1 of 7 DRAFT Please press 1 answer to call. roll First Name Last Name Keypad 1 Omicron Alumni Association 27 P Rho Collegiate 28 P Rho Alumni 29 Sigma Collegiate 30 P Sigma Alumni 31 Tau Collegiate 32 P Tau Alumni 33 P Phi Alumni 34 P Chi Collegiate 35 P Psi Collegiate 36 P Psi Alumni Chapter 37 P Omega Collegiate 38 P Omega Alumni Association 39 P Alpha Gamma Collegiate 40 P Alpha Gamma Alumni 41 P Alpha Delta Collegiate 42 P Alpha Epsilon Collegiate 43 P Alpha Epsilon Alumni 44 P Alpha Zeta Collegiate 45 P Alpha Theta Collegiate 46 P Alpha Theta Alumni Chapter 47 P Alpha Iota Collegiate 48 P Alpha Iota Alumni Chapter 49 P Alpha Kappa Collegiate 50 P Alpha Kappa Alumni 51 P Alpha Lambda Alumni 52 P

10/24/19 9:25 AM PageDRAFT 2 of 7 DRAFT Please press 1 answer to call. roll First Name Last Name Keypad 1 Alpha Mu Collegiate 53 P Alpha Nu Collegiate 54 P Alpha Nu Alumni 55 P Alpha Omicron Collegiate 56 P Alpha Omicron Alumni 57 P Alpha Rho Collegiate 58 P Alpha Rho Alumni 59 P Alpha Sigma Collegiate 60 P Alpha Sigma Alumni Chapter 61 P Alpha Tau Collegiate 62 P Alpha Tau Alumni 63 P Alpha Upsilon Alumni 64 P Alpha Phi Collegiate 65 P Alpha Psi Collegiate 66 P Alpha Psi Alumni Association 67 P Alpha Omega Collegiate 68 P Alpha Omega Alumni 69 P Beta Alpha Collegiate 70 P Beta Alpha Alumni Chapter 71 P Beta Beta Collegiate 72 P Beta Beta Alumni 73 P Beta Gamma Collegiate 74 P Beta Gamma Alumni 75 P Beta Delta Collegiate 76 P Beta Zeta Collegiate 77 P Beta Eta Alumni 78 P

10/24/19 9:25 AM PageDRAFT 3 of 7 DRAFT Please press 1 answer to call. roll First Name Last Name Keypad 1 Beta Theta Collegiate 79 P Beta Iota Collegiate 80 P Beta Iota Alumni 81 P Beta Kappa Collegiate 82 P Beta Kappa Alumni 83 P Beta Mu Collegiate 85 P Beta Nu Collegiate 86 P Beta Nu Alumni Chapter 87 P Beta Xi Collegiate 88 P Beta Omicron Collegiate 89 P Beta Pi Collegiate 90 P Beta Rho Collegiate 91 P Beta Rho Alumni 92 P Beta Sigma Collegiate 93 P Beta Sigma Alumni 94 P Beta Upsilon Collegiate 95 P Beta Upsilon Alumni 96 P Beta Phi Collegiate 97 P Beta Phi Alumni 98 P Beta Chi Collegiate 99 P Beta Chi Alumni 100 P Beta Psi Collegiate 101 P Beta Psi Alumni 102 P Beta Omega Collegiate 103 P Beta Omega Alumni 104 P Gamma Alpha Collegiate 105 P

10/24/19 9:25 AM PageDRAFT 4 of 7 DRAFT Please press 1 answer to call. roll First Name Last Name Keypad 1 Gamma Beta Collegiate 106 P Gamma Beta Alumni 107 P Gamma Gamma Collegiate 108 P Gamma Gamma Alumni 109 P Gamma Delta Collegiate 110 P Gamma Epsilon Collegiate 111 P Gamma Epsilon Alumni 112 P Gamma Zeta Collegiate 113 P Gamma Zeta Alumni 114 P Gamma Eta Collegiate 115 P Gamma Eta Alumni 116 P Gamma Theta Collegiate 117 P Gamma Theta Alumni 118 P Gamma Iota Collegiate 119 P Gamma Iota Alumni 120 P Gamma Lambda Collegiate 121 P Gamma Mu Collegiate 122 P Gamma Mu Alumni 123 P Gamma Nu Collegiate 124 P Gamma Xi Alumni 125 Gamma Omicron Collegiate 126 P Gamma Omicron Alumni 127 P Gamma Pi Collegiate 128 P Gamma Pi Alumni 129 Gamma Rho Collegiate 130 P Gamma Sigma Alumni 131 P

10/24/19 9:25 AM PageDRAFT 5 of 7 DRAFT Please press 1 answer to call. roll First Name Last Name Keypad 1 Gamma Tau Collegiate 132 P Gamma Upsilon Alumni 133 P Gamma Phi Collegiate 134 P Gamma Psi Collegiate 135 P Gamma Psi Alumni 136 P Gamma Omega Collegiate 137 P Gamma Omega Alumni 138 P Delta Alpha Collegiate 139 P Delta Beta Collegiate 140 P Delta Gamma Collegiate 141 P Delta Delta Collegiate 142 P Delta Delta Alumni 143 P Delta Epsilon Collegiate 144 P Delta Zeta Collegiate 145 P Delta Zeta Alumni 146 P Delta Eta Collegiate 147 P Delta Theta Collegiate 148 Arizona Alumni Association 149 P Greater Washington DC Area Alumni Chapter150 Hawai'i Alumni Chapter 151 P Maine Alumni Chapter 152 P New York City Alumni Chapter 153 P Pacific Northwest Alumni Chapter 154 P Texas Alumni Chapter 155 P Alpha Zeta Alumni 156 P Beta Eta Collegiate 157 P

10/24/19 9:25 AM PageDRAFT 6 of 7 DRAFT Please press 1 answer to call. roll First Name Last Name Keypad 1 Beta Mu Alumni 158 Gamma Rho Alumni 159 P Delta Epsilon Alumni 160 Michigan Alumni 161 P Total 1 = Yes 149 Total 2 = No Total 3 = Abstain Total Voters 149 Total Yes + No 149

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DRAFT DRAFT Appendix Q

Report of the Pharmacy Leadership & Education Institute (PLEI) to the 72st Grand Council (Anaheim, 2019)

The Pharmacy Leadership & Education Institute (PLEI) has been working hard to translate our vision of leadership education into reality since 1996. PLEI has grown into a highly regarded provider of leadership education and training.

Chapter-Specific Endowments: Our most exciting addition of the biennium was creation, jointly with the Fraternity, of the Travel Grant Endowment Program (TGEP) in October 2018. Your Chapter’s alumni donations endow Chapter- specific restricted funds. Once each fund reaches $25,000, it funds annual awards. Awards support ՓᐃX collegiate Chapters attend ՓᐃX national meetings (e.g., GC, LDS). Your goal should be $25,000 per collegiate Chapter or geographic alumni Chapter. A Nationwide fund assists Brothers without their own endowed fund. Go to Phideltachi.org or plei.org to make your specified donation. Ask us for more information!

Leadership Textbook: PLEI continued publication of our textbook to meet accreditation standards and educational outcomes for each student pharmacist in self-awareness, leadership, innovation and entrepreneurship, and professionalism. Lead←Grow→Shape: A Prescription for Life-Long Pharmacy Leader Development is authored by four ՓᐃX Brothers: Nancy A. Alvarez, Gary J. Keil II, Michael J. Negrete, and John D. Grabenstein. The book contains dozens of engaging exercises in 35 modules, with 44 worksheets and 8 appendices. The text is available in student and facilitator editions, either in Kindle format or printed via CreateSpace on-demand. Free flashcards are available at https://quizlet.com/join/ZZdUj2K9t. An extra 473 visual-anchor slides are available in 36 PDF files for download. Details appear at http://plei.org/lead-grow-shape/.

CPhA and LDI: In the last biennium, PLEI again partnered with the California Pharmacists Association (CPhA) to provide the training for their very successful Leader Development Institute (LDI). The goal of this program is to identify and provide a yearlong training program to develop leaders who are able to serve in their communities and in the pharmacy profession. APhA’s Lead360: The American Pharmacists Association selected PLEI to provide leadership-development content for APhA’s Lead360 programs. LDS: Last summer’s Leader-Development Seminar (LDS) in Virginia Beach was a great success with hundreds of collegians learning how they can become

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better leaders in their Chapters, communities and careers. The 2020 venue for LDS will be Arlington, Texas. Prescott Leadership Award: PLEI sponsors the Albert B. Prescott Pharmacy Leadership Award, presented to a young pharmacist no more than 10 years into his or her career, who demonstrates exemplary leadership. This year, PLEI partnered again with Phi Lambda Sigma in presenting the award. For 2018, the Award was presented to Robert S. Pugliese (Beta Chi alumnus), an organizational design expert. For 2019, the Award was presented to T. Joseph Mattingly, II, on faculty at the University of Maryland. Financial Situation: PLEI is not afraid to put its money where its mouth is either! We support Phi Delta Chi by providing travel scholarships ($1,200 per year) and monetary awards for the Achievement Award Program (> $3,500 per year). Once the TGEP accounts reach the $25,000 threshold, our financial contributions to collegiate Brothers will be even larger. Our programming is supported by donations to our Pharmacy Leadership Endowment Fund, which supports PLEI in perpetuity. Thanks to the generosity of 341 donors, over $588,000 has been pledged and over $545,000 has been deposited. Donors: PLEI enthusiastically thanks all our donors. Full lists of donors are acknowledged at the plei.org website and in the PLEI folder in the Grand Council app. Bequests: Interested in how to remember ΦΔΧ and/or PLEI in perpetuity? See the PLEI folder in the Grand Council app for advice from Ralph and John on how to make a bequest in your estate planning. QCDs: Are you ‘mature’ enough (70+ years old) to be taking Requirement Minimum Distributions (RMDs) from your Individual Retirement Account (IRA)? If yes, consider making a tax-favored charitable donation to PLEI in the form of a Qualified Charitable Distribution (QCD). Check it out! PLEI is very proud of its relationship with Phi Delta Chi and the outstanding leaders it is growing through its brotherhood and chapters. We are grateful for the support that the Fraternity has offered to us and are looking forward to growing leaders together! PLEI Board of Directors, 2019

Chair: John D. Grabenstein (BΓ) Vice-Chair: Jo Bonasso (A) Exec Dir: Ron G. Corey (BΓ) Ch Fin Ofcr: Ralph L. Saroyan (AΨ) Directors: Nancy A. Alvarez (AN), Kevin C. Anderson (BΩ), Gary J. Keil, II (AM), Macary W. Marciniak (AΓ), Michael A. Moné, Michael J. Negrete (Z), Collin J. O’Neill (H), Pamela M. Schweitzer (Z), Dennis B. Worthen (Δ) Directors, ex officio: ΦΔΧ Grand President, Grand Past President, Executive Director

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Consent Agenda (A) 72nd Grand Council August 3, 2019

From the Governance Committee: Governance Committee 2019-4-1: Proposed Constitution & Bylaws ​ Reconfigured, amended ​ Governance Committee 2019-4-2: Proposed General Policies and ​ Procedures, ​ Governance Committee 2019-4-3: Executive Session, amended ​ ​ Governance Committee 2019-4-4: Parliamentary Rulings, amended ​ ​ Governance Committee 2019-4-5: Ground Council Rules, amended ​ ​ Governance Committee 2019-4-6: Appointment of Ground Council Officers ​ Governance Committee 2019-4-7: Removal of FInes ​ Governance Committee 2019-4-8: Removal of Grand Officer, amended ​ ​ Governance Committee 2019-4-9: Initiation Fee ​

From the Organizational Affairs Committee: (All of the following passed by greater than 90% in the committee and therefore appear on the Consent Agenda. If the primary proposal of 2019-1-1 fails, then the following become null and void.) Secondary Proposal Policy Paragraph 7.06 Regional Conference Meeting

Tertiary Proposal Article II, Section 2 Powers of the Grand Council Chapter VI, Number 5 Delegates Required Chapter VII, Number 4 Delegated Required Article IV, Section 3 Grand Officers Chapter II, Number 5 CPA Review

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From the Alumni Affairs committee: Alumni Affairs Committee 2019-3-1: Anti-Discrimination Policy & ​ Procedure, amended ​ Alumni Affairs Committee 2019-3-3: New Graduate Alumni Dues Structure, ​ ​ amended

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Alumni Affairs 2019-3-3: New Graduate Alumni Dues Structure

BACKGROUND: In our current 2017 Constitution and Bylaws the following number details our alumni dues structure.

CHAPTER V: ALUMNI CHAPTERS Number 1. (a) Dues-paying alumni Brothers shall receive a subscription to The Communicator of Phi Delta Chi. Grand Council shall determine the amount of the first allotment of alumni dues. (b) The National Alumni Life Membership Fee is an amount equal to ten times the National Alumni Dues payable as a single installment or installments spaced over not more than 3 years. Those Alumni who have paid dues annually for 20 consecutive years shall automatically be given Life Memberships upon petitioning the Executive Council.

Due to Chapter V, Number 1a stating that Grand Council will determine the first allotment of alumni dues, the following proposal is being brought forward for review and vote. The National Alumni Dues Committee was charged this year to help complete one of our tasks in order to reach our five-year goals. The task was stated to “Create a National Alumni Dues committee to review and evaluate the current dues structures for new alumni dues by Grand Council 2019.” This committee met throughout the last two years. They discussed how adjusting the NADs, especially for our new graduates, to a tiered structure similar to national organizations such as APhA and ASHP, could increase retainment of these newly graduated Brothers. The NAD Committee along with discussion with the Executive Council, determined that a three-year dues reduction phase would be sufficient to include Brothers doing advanced degrees, fellowships, and residency programs. There are limitations attached to the reduction program which include: ● Must complete first payment between their graduation date and September 30th of that same year to qualify.

Proposal: If the newly graduated Brother pays the NADs before September 30th, the rate will be reduced by 50% for the first three allotments only. This would equal paying the reduced 50% rate for a total of three years. The regular NAD will then be charged on their 4th year as an alumni Brother.

At the 71st Grand Council in 2017, the following alumni dues policy was approved. The proposal is recommending to adjust the policy to include the new proposal language as detailed below.

2017 Approved Policy: The new graduates will be assessed NADs in June for the coming year in order to reach them prior to contact information changing. Collegiate Chapters are responsible for collecting and reporting the contact information of their upcoming graduates to the National Office as part of the Achievement Awards Program. If the newly graduated Brother pays the NADs before

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September 30th, the rate will be reduced by 50% for that first allotment only. The Lifetime Alumni membership in Phi Delta Chi will remain 10 times the regular NADs rate.

2019 Proposed Policy: The new graduates will be assessed NADs in June for the coming year in order to reach them prior to contact information changing. Collegiate Chapters are responsible for collecting and reporting the contact information of their upcoming graduates to the National Office as part of the Achievement Awards Program. If the newly graduated Brother pays the NADs before September 30th, the rate will be reduced by 50% for that first three allotment only. the first three years immediately following transition to alumni status. This would equal paying the reduced 50% rate for a total of three years. The regular NAD will then be charged on their 4th year as an alumni Brother. The Lifetime Alumni membership in Phi Delta Chi will remain 10 times the regular NADs rate.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: Amended in red as shown above. ______

3. We recommend no revisions to the Policy.

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Alumni Affairs 2019-3-1: Anti-Discrimination Policy & Procedure

Background: The Executive Council of 2015-2017 created an Anti-Discrimination Policy. They approved the policy and then presented it for approval by the Grand Council in August 2017. The policy was not approved as originally written. The Executive Council of 2017-2019 was charged with creating a committee to review and make recommendations to the Anti- Discrimination Policy that was approved by the 2015 -2017 Executive Council and present that to the 2018 regional conferences. The committee is to have representation from collegiate and alumni Brothers from both co-ed and same-sex Chapters. The Anti- Discrimination Policy (ADP) Committee was formed in September of 2017 and immediately began work on revision of the policy. The committee’s revised work was presented at Regional Conferences as recommended. Each Region gave their feedback for changes. The Committee then reconvened following the last RC meeting. The Committee took the recommendations provided and revised the policy. The policy was then sent out via survey for an open-comment period in June 2018. Following responses, the Committee once again reviewed and revised the policy. The new version of the policy was once again sent out for a second open-comment period survey in September 2018. This version received no recommendations for revision, therefore the ADP Committee reviewed again and approved as the final version. This version was then sent to the Executive Council for approval to be released as the version to be voted on at Grand Council. The following were the members of the Anti-Discrimination Policy Committee. The Executive Council thanks them for their service.

Chair: John Mondin (Epsilon) EC Liaison: Traci Thompson (Lambda) Members: Angelo Walton (Eta), Max Prokopovich (Mu), Zara Sivertsen (Alpha Zeta), Brett Laude (Alpha Theta), Jennifer Ito (Alpha Psi), Michael Kelcz (Beta Alpha), Ryan Burke (Beta Beta), Noah Palmieri (Beta Gamma), Nick Farrar and Murphy Affolder (Beta Delta), Julie Beert (Beta Iota), Julie Carter (Beta Sigma), Brandi Pierce (Beta Omega)

Following the April 2019 Delegate Townhall Webinar, the Executive Council chose to consult Jim Carey with Carey Law due to a recommendation to have a lawyer review our Anti-Discrimination Policy. The policy was reviewed and the following are the major revisions recommended for us. The EC reviewed the recommendations and agreed with the additions. ● Changes are in red text. ● Several grammatical changes throughout (most are not highlighted). ● Addition of two discrimination group descriptions (familial and veteran status) ● Addition of two new Policy sections: ○ Protection Against Retaliation ○ False Accusations ● Procedure revisions: ○ Additional specific members added to Chapter Self Assessment teams

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Phi Delta Chi Pharmacy Fraternity Anti-Discrimination Policy

A. BACKGROUND

Federal Title VI was enacted as a part of the landmark Civil Rights Act of 1964. It reads, in part, “No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance."(1) In the case of higher education prior to the creation of the Department of Education in 1979, the federal department of Health, Education, and Welfare (HEW) was responsible for withdrawing funds from states that were found to be discriminating based on the above criteria.

Federal Title IX of the Education Amendments of 1972 (aka the Patsy T. Mink Equal Opportunity in Education Act) was passed into law on June 23, 1972. It reads, in part, “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance”.(2) Currently the U.S. Department of Education’s Office for Civil Rights is responsible for overseeing compliance with Title IX. Any educational organization or institution which received Federal financial assistance, either direct or indirect, must be compliant with Title IX. This includes compliance with respect to student organizations and athletics. Federal financial assistance includes Federal grants supporting faculty or staff, as well as Federal educational grants or Federally subsidized loans supporting students.(3) Although social fraternities and sororities are specifically exempted, professional fraternities and sororities are not so exempted and therefore must maintain compliance with Title IX.

B. POLICY

Phi Delta Chi, being a professional, co-educational, fraternal organization holds high ideals and expectations for each Brother. Phi Delta Chi seeks to expand its membership by engaging those individuals who desire and are willing to act in accordance with the Fraternity's standards as students, pharmacists, and lifelong Brothers. Phi Delta Chi will conform to the spirit as well as the letter of all applicable laws and regulations enacted and upheld by the United States of America. Phi Delta Chi is committed to providing a candidate selection process and an environment in all phases of its recruitment, admission process, educational programs and activities that are free from discrimination on the basis of, but not limited to: race, color, spiritual or political beliefs, national origin, ancestry, disability, gender, sexual orientation, marital status, familial status, age, gender identity, status as a veteran, or medical condition. It is the expectation of Phi Delta Chi that Chapters are following their respective university or college of pharmacy’s anti-discrimination policy.

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It is the policy of Phi Delta Chi to: ● Adhere to the Fraternity’s policies and procedures that will ensure equal opportunity for all people; ● Thoroughly investigate instances of alleged discrimination and take corrective action if warranted; ● Recruit, elect, or appoint based on an individual's qualifications and ability to contribute to the mission, vision, and values approved by the Grand Council of Phi Delta Chi.

Phi Delta Chi mandates maintenance of an inclusive environment for all. To ensure the success of the Fraternity with this mission or in this endeavor, annual programming on the topic of anti-discrimination will be offered. Compliance with the policy will be evaluated via self assessments, Chapter visits and allegation inquests as follows: ● All active Chapters, both collegiate and alumni, shall conduct an annual self- assessment documenting adherence to this policy. ● Reviews will be conducted on all routine and non-routine visits to the Chapter. ● Allegations reported or witnessed will be investigated according to established procedures. ○ Allegations of potential discrimination are considered to be a matter of Risk Management and will be handled via the Risk Management Investigation and Enforcement Policy.

C. PROTECTION AGAINST RETALIATION

Retaliation against any individual who, in good faith, makes a complaint or participates or assists in an investigation under this policy is expressly prohibited. Retaliation is itself a separate, serious violation of this policy and should be reported in the same manner as a complaint of discrimination. Any attempts to coerce, intimidate, or retaliate against anyone who in good faith complains of a violation of this policy or who in good faith participates in an investigation under this policy are a violations of this policy. and These will be handled via the Risk Management Investigation and Enforcement Policy.

D. FALSE ACCUSATIONS

Phi Delta Chi recognizes that false accusations under this policy and the providing of false information in an investigation can have a serious effect on innocent persons. Thus, although we encourage the reporting of violations of this policy, the providing of materially false information in making a complaint or as part of an investigation under this policy are violations of this policy and will be handled via the Risk Management Investigation and Enforcement Policy.

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E. REFERENCES

1. 42 U.S.C. 2000d (1964). 2. Title IX of the Education Amendments of 1972 in 20 U.S.C., Chapter 38: Discrimination Based on Sex or Blindness, U.S.A. (1972). 3. Title IX Legal Manual. U.S. Department of Justice, Washington, DC (2001). 4. Phi Delta Chi Pharmacy Fraternity. Policy 58-2-5: Risk Management. Accessed www.phideltachi.org April 1, 2017. 5. Phi Delta Chi Pharmacy Fraternity. Risk Management Investigation & Enforcement Policy. Accessed www.phideltachi.org April 1, 2017

Phi Delta Chi Anti-Discrimination Policy & Procedure Approved xx.xx.xx

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Anti-Discrimination Procedures for Chapter Assessments, Evaluations and Investigations

All collegiate and alumni Chapters will be evaluated and assessed based on the procedures outlined below. Investigations will be conducted in accordance to the current Investigation Procedures associated with the Risk Management Investigation & Enforcement Policy.

Collegiate Chapters

Annual Self-Assessment: Collegiate Chapters will conduct an annual self-assessment that will be reviewed by the National Office or their designee. Due Date: via AAP calendar Best Practice: Self-assessment team, chosen randomly, consisting of: (a) 1 or 2 member(s) of board; (b) 1 or 2 active Brother(s) who have been members less than 1 year chosen randomly; and (c) 1 or 2 active Brother(s) who have been members more than 1 year.

1. Recruitment Events Background: When a Chapter chooses locations for recruitment events, the types of locations should meet the needs of all potential Candidates and active Brothers. For instance, if you lived near a beach and wanted to have a BBQ there, yet a potential candidate was in a wheelchair, did the Chapter ensure the beach had wheelchair access? If there was not a student who needed accommodations, then it wouldn’t need to be addressed. Did you incorporate any family events? Did you host events at different times at central or convenient locations? a. How many recruitment events did the Chapter Host? b. How did they incorporate elements to enhance inclusivity? c. Did you have any concerns about an event? If Yes, please explain. d. Did you hear of any concerns about a specific event? If Yes, please explain.

2. Complaints a. Have there been complaints against the Chapter regarding discrimination? YES/NO (complete b-d if you answered Yes to a) b. Circle the topic or topics that the complaint involved i. Race ii. Color iii. Spiritual or Political Beliefs iv. National Origin

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v. Ancestry vi. Disability vii. Gender viii. Sexual Orientation ix. Marital Status x. Familial Status xi. Age xii. Gender Identity xiii. Status as Veteran xiv. Medical Condition xv. Other (explain/details)

c. Has the Chapter contacted the National Office (NO) or Executive Council (EC) for assistance? i. If no, why not? d. Has the problem been resolved? i. Yes - please provide a brief summary of how, especially if the NO/EC was not involved. ii. If no, why not?

3. Equal Opportunity a. What opportunities for equal involvement in similar organizations exist on your campus? Mark all that apply. ● ΑΖΩ ● ΒΦΣ ● ΚΕ ● ΚΨ ● ΛΚΣ ● ΡΠΦ b. How does ΦΔΧ fit into the mix? For example, is your Chapter known as the party chapter or is your reputation more studious? Are meetings during the school day, or limited to evenings which would make it difficult for working students or parents to get involved?

Chapter Visit Evaluations: Collegiate Chapters will be evaluated by a National Office designee upon a formal or informal visit. The visits may include, but are not limited to: ChEQ visit (comprehensive or focus), Chapter interview at Regional Conferences or a National Meeting; and other unplanned visits.

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1. Chapters should be prepared to discuss any topics associated within the Anti- Discrimination Policy, including but not limited to: a. recruitment events/processes b. current diversity of Chapter c. difficulties or struggles experienced with recruitment, admission process, educational programs or activities d. college of pharmacy or university anti-discrimination policy e. education offered or conducted yearly by the Chapter on the topic of anti- discrimination

Chapter Investigations: Collegiate Chapter investigations on any allegations received by the National Office will be conducted via the processes outlined in the Risk Management Investigation & Enforcement Policy and will follow the Investigation Procedures steps. Please visit www.phideltachi.org for the most updated version of the these policies and procedures.

Alumni Chapters

Annual Self-Assessment: Alumni Chapters will conduct an annual self-assessment that will be reviewed by the National Office or their designee. Due Date: Per AFP deadlines Best Practice: Self-assessment team, chosen randomly, consisting of: (a) 1 or 2 member(s) of board; (b) 1 or 2 active Brother(s) who have been members less than 1 year chosen randomly; and (c) 1 or 2 active Brother(s) who have been members more than 1 year.

1. Recruitment/Brotherhood Events a. Does your Chapter actively recruit interested alumni Brothers? b. Do you host events which incorporate elements of inclusivity? c. Did you have any concerns about an event? If Yes, please explain. d. Did you hear of any concerns about a specific event? If Yes, please explain.

2. Complaints a. Have there been complaints against the Chapter regarding discrimination? YES/NO (complete b-d if you answered Yes to a) b. Circle the topic or topics that the complaint involved i. Race ii. Color

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iii. Spiritual or Political Beliefs iv. National Origin v. Ancestry vi. Disability vii. Gender viii. Sexual Orientation ix. Marital Status x. Familial Status xi. Age xii. Gender Identity xiii. Status as a Veteran xiv. Medical Condition xv. Other (explain/details)

c. Has the Chapter contacted the National Office or Executive Council for assistance? i. If no, why not? d. Has the problem been resolved? i. Yes - please provide a brief summary of how, especially if the NO/EC was not involved. ii. If no, why not?

Chapter Visit Evaluations: Alumni Chapters will be evaluated by a National Office designee upon a formal or informal visit. The visits may include, but are not limited to: Chapter interview at Regional Conferences or a National Meeting, and other unplanned visits. 1. Chapters should be prepared to discuss any topics associated within the Anti- Discrimination Policy including but not limited to, a. recruitment or Brotherhood events/processes b. current diversity of Chapter c. difficulties or struggles experienced with recruitment, admission process, educational programs or activities d. education offered or conducted yearly by the Chapter on the topic of anti- discrimination

Chapter Investigations: Alumni Chapter investigations on any allegations received by the National Office will be conducted via the processes outlined in the Risk Management Investigation & Enforcement Policy and will follow the Investigation Procedures steps outlined.

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Please visit www.phideltachi.org for the most updated version of these policies and procedures.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions:

Amendments shown above in Protection Against Retaliation.

Amendments shown above in Procedure Self Assessment for both Alumni and Collegiate Chapters.

3. We recommend not approving the Policy & Procedure.

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Governance Committee 2019-4-1: Proposed Constitution & Bylaws Reconfigured

Background:

At the 71st Grand Council in Arlington, the Executive Council was charged with reviewing the level of detail in our Constitution & Bylaws to migrate limited-scope items out of the C&B and into Policies & Procedures. The EC hired expert consultation by using Carey Law Offices which has experience in reviewing governing documents for organizations like ours. The below is the recommended proposal for reconfiguration of our Constitution & Bylaws as reviewed and approved by our Executive Council. Please utilize the reference document “Cross Reference 2017 C&B” to determine all of the structural and grammatical alterations.

OFFICIAL CONSTITUTION & BYLAWS OF THE PHI DELTA CHI PHARMACY FRATERNITY As proposed for adoption at the 72nd Grand Council (Anaheim, California, 2019) CONSTITUTION

PREAMBLE

Recognizing the necessity of, and the mutual benefits to be derived from an organization devoted to the sciences of Pharmacy and Chemistry, a careful investigation into, and a free discussion of subjects relative to the same:

We, the undersigned, do agree to form an association and for its government to adopt the following Constitution and Bylaws:

C.E. Bond A.G. Hopper F.H. Frazee G.P. Leamon L.H. Gardner A.S. Rogers C.P. Godfrey A. Thurston A.G. Hoffman C. Hueber A.T. Waggoner

ARTICLE I NAME & OBJECTIVES Section 1. Name. This association shall be known as the Phi Delta Chi Pharmacy Fraternity, hereafter referred to as the Fraternity. Under no circumstances may the name of Phi Delta Chi be used by any person or group not expressly approved by the Fraternity.

Section 2. Coeducational. Being a coeducational Fraternity, Phi Delta Chi does not discriminate based on gender. The word Brother refers to members of the Fraternity, regardless of gender.

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Section 3. Objectives. The objectives of this association shall be to advance the science of Pharmacy and its allied interests, and to foster and promote a fraternal spirit among its Brothers.

ARTICLE II ORGANIZATION Section 1. Grand Council and Executive Council. The governing power of the Fraternity shall be vested in a Grand Council and, when the Grand Council is not convened, an Executive Council. The official acts of the Grand Council and the Executive Council are binding upon every Chapter, and failure to observe and conform to such official acts shall constitute a cause for action toward forfeiture of Charter.

Section 2. Powers of the Grand Council.

(a) The Grand Council when convened shall be the supreme governing body of the Fraternity and shall have all powers inherent in a supreme body, including, but not limited to, electing Grand Officers and reviewing the acts of the Executive Council.

(b) The Executive Director shall present a complete report of the proceedings of the Executive Council to the Grand Council for ratification or rejection, said report to cover the period following the previous Grand Council. Any acts so rejected are null, void and not binding upon the Fraternity.

Section 3. Powers of the Executive Council.

(a) The Executive Council shall be the governing body of the Fraternity when the Grand Council is not convened. The Executive Council shall implement the policies and acts of the Grand Council.

(b) The Executive Council shall have all the powers of the Grand Council except:

(i) the power to amend this Constitution, the Bylaws or the Fraternity Ritual;

(ii) the power to levy assessments on the Chapters;

(iii) the power to elect Grand Officers, except that the Executive Council may fill vacancies that occur between meetings of the Grand Council; and

(iv) the power to review its own proceedings.

(c) In particular, and not by way of limitation, the Executive Council shall have the power to sanction or revoke the Charter of a Chapter for gross violation of published Chapter standards, college policies, or law. A Chapter so disciplined may appeal to the Grand Council for a trial on the matter. If the Grand Council agrees by a simple majority vote to hear the trial, then such trial shall be conducted before the Grand Council with the Grand Officers presiding. A favorable vote of at least three-quarters of the Grand Council shall be necessary to overturn the Executive Council’s action.

Section 4. Collegiate Chapters. The Fraternity shall have such collegiate Chapters as shall be chartered in accordance with the powers granted by this Constitution.

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Section 5. Alumni Chapters. The Fraternity shall have such alumni Chapters as shall be chartered in accordance with the powers granted by this Constitution.

Section 6. Regions. The Chapters shall be grouped into such Regions as shall be determined in accordance with the powers granted by this Constitution.

Section 7. Founders’ Day. The Second of November each year shall be known as Founders’ Day and shall be observed with an appropriate ceremony by each Chapter.

ARTICLE III MEMBERSHIP & ELIGIBILITY

Section 1. Collegiate Brother. There shall be a classification of membership known as collegiate Brother.

(a) Any person of good moral character majoring in Pharmacy or pre-Pharmacy where there is a collegiate Chapter is eligible for collegiate membership in the Fraternity.

(b) An eligible person may become a collegiate Brother of the Fraternity only after first receiving the favorable vote of at least three-quarters of the collegiate Chapter before which such person’s name has been proposed.

(c) An eligible person so approved by the collegiate Chapter will become a collegiate Brother upon agreeing in writing to abide by the Fraternity’s Constitution and Bylaws, paying the initiation fee, and receiving proper initiation according to the Fraternity Ritual.

(d) A change in the course of study of a collegiate Brother does not alter such Brother’s membership in the Fraternity.

Section 2. Alumni Brother. There shall be a classification of membership known as alumni Brother.

(a) A collegiate Brother who graduates, no longer attends school, or attends a school that does not have a collegiate Chapter, shall become an alumni Brother. An alumni Brother may transition back to being a collegiate Brother if such Brother enrolls at a school where a collegiate Chapter exists.

(b) Any person of good moral character engaged in professional Pharmacy or its allied fields is eligible for membership in the Fraternity as an alumni Brother.

(i) An eligible pharmacy professional may become an alumni Brother of the Fraternity only after first receiving the favorable vote of at least three-quarters of the collegiate Chapter where such eligible person will be initiated.

(ii) An eligible person so approved will become an alumni Brother upon agreeing in writing to abide by the Fraternity’s Constitution and Bylaws, paying the initiation fee, paying for a membership certificate, and receiving proper initiation according to the Fraternity Ritual. Alumni Brothers may purchase an Official Pin.

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(c) Any person distinguished in the profession of Pharmacy and of good moral character, is eligible for honorary membership in the Fraternity. The Fraternity shall only permit one person per year to become an Honorary Brother. This privilege is not available to faculty at schools of pharmacy with a collegiate Chapter.

(i) An eligible person may become an Honorary Brother of the Fraternity only after receiving the favorable vote of at least three-quarters of a collegiate Chapter before which such eligible person’s name has been proposed and the favorable vote of at least three-quarters of the Executive Council.

(ii) An eligible person so approved will become an Honorary Brother upon, agreeing in writing to abide by the Fraternity’s Constitution and Bylaws, and agreeing to respect the confidentiality of that part of the Fraternity Ritual known as Omicron.

(iii) Honorary Brothers shall become a Brother of the nominating Chapter and shall not be required to pay any initiation fee. The nominating Chapter shall pay the initiation fee for the Honorary Brother.

(iv) Honorary Brothers shall be entitled to vote and shall be extended all rights and privileges of alumni Brothers. For all purposes before the Fraternity, Honorary Brothers shall be considered alumni Brothers.

Section 3. Exclusive Membership. No collegiate or alumni Brother shall be a member of any other professional fraternity of Pharmacy, except for: (a) honorary memberships in such other organizations; or (b) honor societies that are primarily devoted to recognizing scholarship or leadership. Any collegiate or alumni Brother who joins or is a continuing member of a prohibited organization (other than as permitted by this Section) shall be automatically expelled from the Fraternity and obliged to return the membership certificate and all official fraternity jewelry.

ARTICLE IV FRATERNITY GOVERNANCE Section 1. Grand Council. The Grand Council shall consist of:

(a) the members of the Executive Council;

(b) one collegiate Delegate from each collegiate Chapter;

(c) one alumni Delegate from each collegiate Chapter that is not affiliated with an alumni Chapter; and

(d) one alumni Delegate from each alumni Chapter.

Section 2. Voting. Each voting member of the Executive Council and each Delegate shall each have one vote in Grand Council. No voting member of the Executive Council may serve or vote as a Delegate from a Chapter.

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Section 3. Grand Officers.

(a) The Grand Council shall elect the following officers:

(i) a Grand President, who shall be an alumni Brother; (ii) a Grand Vice President for Collegiate Affairs, who shall be an alumni Brother; (iii) a Grand Vice President for Alumni Affairs, who shall be an alumni Brother; (iv) a Grand Vice President for Communications, who shall be an alumni Brother; and (v) a Grand Vice President for Student Affairs who shall be collegiate Brother having at least one academic year remaining in an educational curriculum at the time of election.

(b) The term of each Grand Officer shall be from the time of installation at Grand Council for two years or until that person’s successor has been installed.

(c) Each Grand Officer shall present to each Grand Council a report, with recommendations, covering the proceedings and acts of such officer.

Section 4. Executive Council. The Executive Council shall consist of:

(a) the Grand Past President; (b) the Grand President, who shall chair the Executive Council; (c) the Grand Vice President for Collegiate Affairs; (d) the Grand Vice President for Alumni Affairs; (e) the Grand Vice President for Communications; (f) the Grand Vice President for Student Affairs; (g) the Executive Director, who shall be appointed by the Executive Council, shall serve at the discretion of the Executive Council, and shall be a nonvoting, ex officio member of the Executive Council; and (h) the Executive Director of the Pharmacy Leadership and Education Institute, who shall be a nonvoting, ex officio member of the Executive Council.

Section 5. Meetings.

(a) The Grand Council shall meet every odd-numbered year. The Executive Council shall determine the time and place for convening the Grand Council.

(b) Each Region shall convene a Regional Conference each year that the Grand Council does not convene.

(c) A Leader-Development Seminar shall be convened at least once within a four-year fraternity cycle. The Executive Council shall determine the time and place.

(d) Votes of the Grand Council and Regional Conferences may be conducted in any manner deemed fit by the presiding officer, except that any Delegate of the Grand Council or Regional Conferences may require that any vote be conducted by ballot.

(e) Meetings of the Grand Council, Regional Conferences, and the Executive Council shall be open to any Brother of the Fraternity in good standing.

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ARTICLE V AMENDMENTS Section 1. Notice Required. Proposed amendments to this Constitution or the Fraternity Ritual must be provided to the Executive Director at least ten months prior to the Grand Council at which such amendments are to be considered. The Executive Director shall give notice of each proposed amendment to all Chapters, as well as posting the proposed changes on the Fraternity’s web site at least eight months before the opening session of the next Grand Council.

Section 2. Required Vote. This Constitution or the Fraternity Ritual may be amended only by the favorable vote of at least three-quarters of the Grand Council. In periods of emergency as determined by the Executive Council, the Executive Council may conduct this required vote by mail to the Grand Officers, collegiate Chapters, and alumni Chapters.

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BYLAWS

CHAPTER I GRAND COUNCIL Number 1. Minutes. The Executive Director or a representative shall record the minutes of the Grand Council and distribute a copy of such minutes within ninety days after the end of Grand Council to each Chapter and elected Grand Officer.

Number 2. Nominations for Grand Officer.

(a) The Executive Council shall appoint a Nominating Committee consisting of at least one Brother from each Region of the Fraternity and chaired by the Grand Past President.

(b) Any Chapter or Brother may submit to the Grand Past President the name, background, and qualifications of each Brother considered qualified to be a Grand Officer. This requirement must be fulfilled before any candidate can be considered by the Nominating Committee.

(c) No more than two Brothers originating from the same collegiate Chapter may be eligible to hold elected Grand Office at the same time. This restriction does not apply to the Grand Vice President for Student Affairs.

Number 3. Appointed Grand Council Officers. The Grand President shall, for the duration of each Grand Council, appoint a Grand Master-At-Arms, a Grand Chaplain, and such other Grand Council Officers as are needed for the good of the Fraternity.

Number 4. Grand Officer Succession. In the event the Grand President cannot fulfill the term of office, the Grand President shall automatically be succeeded by the Grand Past President. In the event of subsequent vacancies within the term of office of Grand President, this position shall automatically be filled by the Grand Vice President for Collegiate Affairs and then the Grand Vice President for Alumni Affairs elected at the previous Grand Council. In the event of any other vacancy among the Grand Officers, the Executive Council shall within thirty days appoint an eligible Brother to fill the vacancy until the next Grand Council, when new officers shall be elected. In the event the Grand Past President cannot fulfill the term of that office, the Grand President may appoint one of the past Grand Presidents to the post of Grand Past President, solely to advise the Grand President.

Number 5. Fines. A fine imposed upon unexcused absence or tardiness of Delegates at Grand Council shall be an amount set by the Grand Council, if deemed necessary.

CHAPTER II EXECUTIVE COUNCIL Number 1. Quorum. A simple majority of the Brothers of the Executive Council shall constitute a quorum for the transaction of business at any meeting of the Executive Council. A Brother may be present in person or by any means of any electronic communications that enables all persons to speak and be heard simultaneously.

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Number 2. Executive Council Expenses. Traveling expenses of the Grand Officers and Executive Director and expenses while in attendance at the Grand Council may be paid out of the National Treasury.

Number 3. Emergency Fund. Two percent of the total national revenue of the Fraternity, after subtracting revenue designated for reserved funds, shall be set aside in each year to provide a permanent emergency fund to be invested in United States Government Bonds or high-liquidity, low-volatility investment accounts. This fund shall not be used, except in cases of unusual emergency and then only on unanimous approval of the Executive Council.

Number 4. Bond. The Executive Council shall be placed under a bond to the Fraternity of not less than ninety percent of the sum of the previous year’s income and the value of reserve funds.

Number 5. CPA Review. The financial status and accounts of the Fraternity shall be reviewed before each Grand Council by an independent Certified Public Accountant appointed by the Grand President. The Executive Director shall include the results of this review and its recommendations in an address to each Grand Council.

Number 6. Pharmacy Leadership & Education Institute. The Fraternity and its Executive Council shall collaborate with the not-for-profit educational foundation known as the Pharmacy Leadership & Education Institute (PLEI), to further the leadership and other benevolent missions of the Fraternity by means of PLEI activities. The Grand Past President or a representative of the PLEI shall present to each Grand Council a report of the activities of the PLEI since the previous Grand Council.

Number 7. Board of Counselors. The Executive Council may from time-to-time elect a Board of Counselors. This Board will recognize Alumni Brothers who are Leaders in Pharmacy. The Board of Counselors shall be an honorary, ambassadorial organization whose purpose is to provide advice to the Executive Council.

CHAPTER III CHAPTER FORMATION Number 1. Collegiate Chapter Formation.

(a) A petition for a collegiate Chapter Charter may be submitted by an association of students majoring in Pharmacy and/or pre-Pharmacy at a recognized college or university to the Executive Director or the Grand President for consideration by the Fraternity.

(b) A unanimous favorable vote of the Executive Council shall be necessary before the petition for Charter is presented to the collegiate Chapters.

(c) Upon favorable action by the Executive Council, the Executive Director shall present to each collegiate Chapter the petition for Charter for approval or rejection. Failure of a collegiate Chapter to respond with a rejection of the petition within thirty days shall signify approval of the petition. A favorable vote of at least three-quarters of the collegiate Chapters shall be necessary before the petition for Charter is acted upon by the Fraternity.

(d) If the collegiate Chapter vote is favorable, then the Grand Council or the Executive Council shall grant the Charter.

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(e) Each new collegiate Chapter shall pay an Installation Fee, including a Charter Fee, as determined by the Executive Council. The new Chapter shall pay for the membership certificates for the Charter Brothers, rental of pins, Ritual books, and Regalia.

Number 2. Alumni Chapter Formation.

(a) When the number of alumni Brothers of any collegiate Chapter shall have reached ten or more, they may form an alumni Chapter. A similar association may be formed by ten or more alumni of different collegiate Chapters residing in one locality.

(b) All alumni Brothers submitting a petition for Charter must be in good standing with the Fraternity, including current in the payment of all National Alumni Dues.

(c) The petition must be presented to the Executive Director or the Grand President for consideration by the Fraternity. Such petition must include a proposed constitution and bylaws governing the requested new alumni Chapter.

(d) A unanimous favorable vote of the Executive Council shall be necessary before the petition for Charter is acted upon by the Fraternity.

(e) If the vote of the Executive Council is favorable, then the Grand Council or the Executive Council shall grant the Charter.

CHAPTER IV COLLEGIATE CHAPTER OFFICERS Number 1. Collegiate Chapter Election. Collegiate Chapter elections shall be held annually as determined by the collegiate Chapter. The collegiate Chapter must be aware of the Achievement Award Program schedule when setting the time for elections.

Number 2. Collegiate Chapter Officers. The collegiate Chapter Officers shall consist of:

(a) Worthy Chief Counselor (WCC) as President; (b) Worthy Vice Counselor (WVC) as Vice President; (c) Worthy Correspondent (WC) as Corresponding Secretary; (d) Worthy Keeper of Records & Seals (WKRS) as Recording Secretary; (e) Worthy Keeper of Finance (WKF) as Treasurer; (f) Worthy Prelate (WP) as Chaplain; (g) Worthy Master-at-Arms (WMA); (h) Worthy Inner Guard (WIG); (i) Worthy Alumni Liaison (WAL); and (j) such other officers as may be required or desirable.

Number 3. Officer Succession. In the event of a vacancy in the office of Worthy Chief Counselor, the Worthy Vice Counselor shall succeed to that office. In the event of a vacancy in any other position, the Chapter shall hold a special election to fill that vacancy.

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Number 4. Standing Committees. Each collegiate Chapter shall have committees as prescribed by Policy.

Number 5. Removal of Collegiate Chapter Officer. Any Chapter officer may be removed from office by the following procedure.

(a) A petition requesting impeachment signed by a majority of the collegiate Brothers shall be presented to the Worthy Chief Counselor.

(b) This petition and the evidence for removal shall then be presented to the collegiate Chapter within two weeks.

(c) A meeting shall follow within two weeks from the time the petition is submitted to the collegiate Chapter, at which time the officer shall have the opportunity to present evidence in defense. At that time the officer may be removed from office by a removal vote of at least three-quarters of the Chapter.

(d) If the officer in question is the Worthy Chief Counselor, the Worthy Vice Counselor shall preside during these proceedings.

CHAPTER V COLLEGIATE CHAPTER GOVERNANCE Number 1. Local Collegiate Rules. Each collegiate Chapter shall adopt and enforce a local Constitution, a set of local Chapter Bylaws, and, if in rooms or a house, a set of House Rules. These collegiate Chapter regulations shall be in accordance with the Fraternity’s Constitution and Bylaws.

Number 2. Collegiate Chapter Advisors. Each Chapter shall select from the faculty of the host school of Pharmacy either one or two Chapter Advisors. Initiating additional eligible faculty, who share the Chapter’s goals, as alumni Brothers is desirable.

Number 3. Candidates. Upon becoming a candidate for membership in the Fraternity, the candidate shall sign an agreement promising to abide by the Fraternity’s Constitution and Bylaws, and the Fraternity Ritual, and not to disclose any secret or method or procedure of this Fraternity that the Brother learns, regardless of whether learned before or after being initiated.

Number 4. Responsibilities of Each Collegiate Brother.

(a) It shall be the duty of each collegiate Brother to become familiar with the Fraternity’s Constitution and Bylaws, the Fraternity Ritual, the Chapter’s Constitution, the Chapter’s Bylaws, and the Chapter’s House Rules (where applicable), History, and all other matters pertaining to the Fraternity. In addition, each officer shall commit to memory and be able to recite from memory that officer’s part of the Fraternity Ritual.

(b) No collegiate Brother shall be allowed a seat in the Council Chamber, be considered for quorum purposes, nor have a right to vote on any matter pertaining to the Fraternity after initiation night until such Brother has complied with these responsibilities and can answer any and all questions put to such Brother pertaining to such matters.

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Number 5. Transfer to Another Chapter. A collegiate Brother, upon changing schools and wishing to affiliate with a collegiate Chapter in which such Brother was not initiated, shall bring a certificate signed by the Worthy Chief Counselor and Worthy Keeper of Records & Seals of the Chapter of origin, showing good standing of that Chapter. If no WKRS or WCC is available, the Executive Director may send a signed certificate verifying a Brother’s affiliation with the Fraternity. This certificate shall be presented to the Worthy Keeper of Records & Seals of the Chapter with which such Brother wishes to affiliate, which shall be obliged to accept that person as a Brother.

Number 6. Scholastic Probation. Any officer on scholastic probation by the host school shall notify the Worthy Chief Counselor or Chapter Advisor and resign from that office.

Number 7. Probation. A collegiate Brother may be placed on probation based on local collegiate Chapter rules. The collegiate Chapter is responsible for all fraternal requirements of such a Brother.

Number 8. Temporary Suspension. Any collegiate Brother who is in good standing with the collegiate Chapter and who, for personal reasons, is no longer able to be a part of that Collegiate Chapter may be temporarily suspended by a suspension vote of at least three-quarters of the Chapter. The collegiate Chapter may remove the suspension by a removal vote of at least three-quarters of the Chapter. The collegiate Chapter is still financially responsible for that suspended Brother during the suspension.

Number 9. Expulsion of a Collegiate Brother.

(a) A collegiate Brother may be expelled from the Fraternity if found guilty of repeated disorderly conduct; nonpayment of dues, fines, or assessments; or violation of the Fraternity’s Constitution and Bylaws, the Fraternity Ritual, the Chapter’s Constitution, the Chapter’s Bylaws, or the House Rules (if applicable).

(b) A collegiate Brother having allegedly violated any obligation or rule carrying the penalty of expulsion shall have the right to trial. All charges must be proffered at a regular meeting by a Collegiate Brother, and the accused shall be immediately notified of such charges and directed to appear at the next regular meeting for trial.

(c) If the accused or a representative is not present, having disregarded the notice to appear, the trial shall be conducted as though the collegiate Brother were present and a final vote taken. The trial shall be presided over by the Worthy Chief Counselor. The accused may request a Brother for defense, and the Worthy Chief Counselor shall appoint a Brother for prosecution.

(d) Following trial, the accused collegiate Brother may be expelled by an expulsion vote of at least a three-quarters of the Chapter.

(e) If a collegiate Brother is expelled, the collegiate Chapter expelling that collegiate Brother shall report in writing said action to the Executive Council as soon as possible. The collegiate Chapter shall retrieve the pin and membership certificate of the expelled collegiate Brother and return them to the National Office.

(f) Any collegiate Brother who has been expelled by a collegiate Chapter may appeal to the Executive Council or Grand Council.

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(g) Any person who has been expelled and who has not been reinstated in the Fraternity by the Executive Council or Grand Council shall not again be eligible for any type of membership in the Fraternity.

CHAPTER VI COLLEGIATE CHAPTER OBLIGATIONS Number 1. Annual Assessment. An annual assessment shall be levied upon each collegiate Chapter by the Executive Director to provide for the national functions of the Fraternity. The amount assessed is to be proportional to the membership of each Chapter and the total maximum yearly amount shall be determined by each Grand Council according to the economic needs of the Fraternity. This assessment shall be known as the National Operating Dues (NODs).

Number 2. Initiation Fee.

(a) Each person initiated into a collegiate Chapter shall pay an Initiation Fee. The minimum amount of this fee shall be determined by the Grand Council and shall include an amount appropriate to cover the rental of the Brother’s membership certificate and pin for so long as the Brother is in good standing. The Chapter may include additional amounts in the initiation fee, if it so desires.

(b) The pin and membership certificate of each collegiate Brother shall be the property of the collegiate Chapter to which such Brother paid the Initiation Fee. A jeweled pin may be rented by the collegiate Brother instead of the regular pin if such Brother makes an additional payment to the Chapter of the difference in purchase price between the regular pin and the jeweled pin desired.

(c) The Worthy Keeper of Finance shall be responsible for the collection and payment of dues and fees to the Executive Director. The Initiation Fee for newly initiated collegiate Brothers shall be forwarded to the National Office, in full, within seventy-two hours following initiation of the new Brother, along with order forms for membership certificates and pins.

Number 3. Roll of Brothers. At the opening of each academic year, each Worthy Keeper of Records & Seals shall promptly forward to the Executive Director a certified list of collegiate Brothers and candidates and, during the year, shall notify the Executive Director of all further Candidates and initiates. Any collegiate Chapter falsifying the collegiate Chapter membership report to evade the payment of any fees or dues shall be deprived of a vote in Grand Council. Upon proof of repeated offenses, the Charter of said Chapter may be revoked.

Number 4. Collegiate Chapter Inspection. A collegiate Chapter inspection may be held at any time the Executive Council may decide that it is necessary. In an emergency or where a Grand Officer is called by school authorities, the Chapter in question may be fined an amount equal to all expenses incurred in connection with that inspection, an investigation, or related proceedings.

Number 5. Delegates Required.

(a) Each collegiate Chapter shall elect to each Grand Council and to each Regional Conference one collegiate Delegate and an alternate Delegate to represent that collegiate Chapter in the proceedings of the Grand Council and the Regional Conference.

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(b) Any collegiate Chapter failing to be represented by a Delegate in at least one Grand Council, one Regional Conference, and one Leader-Development Seminar within a four-year fraternity cycle may be declared inactive and its Charter forfeited and vacated.

Number 6. Chapter Reports. Each collegiate Chapter shall present to each Grand Council a report containing such information as the Executive Council and the Grand Council may require.

CHAPTER VII ALUMNI & ALUMNI CHAPTER OBLIGATIONS Number 1. National Alumni Dues.

(a) Grand Council shall determine the amount for the National Alumni Dues.

(b) An Alumni Brother may pay a life membership amount (the Life Membership Fee) in lieu of the annual National Alumni Dues. The Life Membership Fee is an amount equal to ten times the then current National Alumni Dues. Such Life Membership amount is payable as a single installment or installments spaced over not more than three years.

(c) Alumni Brothers who have paid National Alumni Dues annually for twenty consecutive years shall be given Life Memberships upon petitioning the Executive Council.

Number 2. Purposes of Alumni Chapters. The purposes of alumni Chapters shall include supporting the Fraternity and its activities and assisting collegiate Brothers and collegiate Chapters.

Number 3. Alumni Chapter Reports. Each alumni Chapter shall submit to the Executive Council once each year a report covering information required by the Executive Council or by the Grand Council, including a listing of all alumni Brothers who are members of that alumni Chapter.

Number 4. Delegates Required.

(a) Alumni Chapters: Each alumni Chapter shall elect to each Grand Council and to each Regional Conference one alumni Delegate and an alternate alumni Delegate to represent that alumni Chapter in the proceedings of the Grand Council and the Regional Conference. Any alumni Chapter failing to be represented by a Delegate in at least one Grand Council and one Regional Conference within a four-year fraternity cycle may be declared inactive and its Charter forfeited and vacated.

(b) Alumni Delegates without Alumni Chapter: Each collegiate Chapter that does not have an affiliated alumni Chapter shall elect an alumni Delegate and an alternate alumni Delegate to represent that Collegiate Chapter in the proceedings of the Grand Council and the Regional Conference. Priority for designation as an alumni Delegate or alternate alumni Delegate will go first to an alumni Brother initiated at that collegiate Chapter, then to an alumni Brother authorized in advance in writing by officers of a chartered alumni Chapter or collegiate Chapter, as the case may be. Another alumni Brother may be seated as the alumni Delegate with the approval of the Executive Council acting as a Credentials Committee.

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(c) Any alumni Chapter failing to be represented by a Delegate in at least one Grand Council and one Regional Conference within a four-year fraternity cycle may be declared inactive and its Charter forfeited and vacated.

Number 5. Expulsion of an Alumni Brother.

(a) An alumni Brother may be expelled from the Fraternity if found guilty of repeated disorderly conduct; nonpayment of dues, fines, or assessments; or violation of the Fraternity’s Constitution and Bylaws, the Fraternity Ritual, the Chapter’s Constitution or the Chapter’s Bylaws.

(b) An alumni Brother having allegedly violated any obligation or rule carrying the penalty of expulsion shall have the right to trial. All charges must be proffered at a regular meeting by an alumni Brother or by the Executive Council, and the accused shall be immediately notified of such charges and directed to appear for trial.

(c) If the accused or a representative is not present, having disregarded the notice to appear, the trial shall be conducted as though the alumni Brother were present and a final vote taken. The trial shall be presided over as determined by the alumni Chapter or the Executive Council. The accused may request a Brother for defense, and the alumni Chapter or Executive Council shall appoint a Brother for prosecution.

(d) Following trial, the accused alumni Brother may be expelled by an expulsion vote of least a three- quarters of the Chapter or the Executive Council.

(e) If an alumni Brother is expelled by an alumni Chapter, the alumni Chapter expelling that alumni Brother shall report in writing said action to the Executive Council as soon as possible, shall retrieve the pin and membership certificate of the expelled alumni Brother, and shall return the pin and membership certificate to the National Office.

(f) Any alumni Brother who has been expelled by an alumni Chapter may appeal to the Executive Council or Grand Council. Any alumni Brother who has been expelled by the Executive Council may appeal to the Grand Council.

(g) Any person who has been expelled and who has not been reinstated in the Fraternity by the Executive Council or Grand Council shall not again be eligible for any type of membership in the Fraternity.

CHAPTER VIII AMENDMENT Number 1. Notice Required. Proposed amendments to these Bylaws must be provided to the Executive Director at least ten months prior to the Grand Council at which such amendments are to be considered. The Executive Director shall give notice of each proposed amendment to all Chapters, as well as posting the proposed changes on the Fraternity’s web site at least eight months before the opening session of the next Grand Council.

Number 2. Required Vote. These Bylaws may be amended only by the favorable vote of at least a three- quarters of the Grand Council. In periods of emergency as determined by the Executive Council, the

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Executive Council may conduct this required vote by mail to the Grand Officers, collegiate Chapters, and alumni Chapters.

We recommend:

1. We recommend approving the Constitution & Bylaws as written.

2. We recommend the following revisions: Article IV Section 5 – amended as revised Bylaws Chapter VII Number 4 – amended as revised ______

3. We recommend no revisions to the Constitution & Bylaws.

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Governance Committee (PASSED FOR CONSENT AGENDA) 2019-4-2: Proposed General Policies & Procedures

Background:

The below is the recommended proposal for the General Policies & Procedures which is the second portion of the reconfiguration of our Constitution & Bylaws. This document will only be voted on if the Reconfigured Constitution & Bylaws is passed.

GENERAL POLICIES & PROCEDURES OF THE PHI DELTA CHI PHARMACY FRATERNITY As proposed for adoption at the 72nd Grand Council (Anaheim, California, 2019)

TABLE OF CONTENTS 1.00 AMENDMENTS TO POLICIES & PROCEDURES 2

2.00 GRAND OFFICER DUTIES 3

3.00 COLLEGIATE CHAPTER OFFICER DUTIES 5

4.00 COLLEGIATE CHAPTER COMMITTEES 7

5.00 COLLEGIATE CHAPTER MEETINGS 8

6.00 FEES & ACCOUNTS 9

7.00 REGIONAL OPERATIONS 10

8.00 OFFICIAL EMBLEMS 12

9.00 THE COMMUNICATOR 13

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GP 1.00 - AMENDMENTS TO POLICIES & PROCEDURES Paragraph 1.01. Amendments. The policies and procedures of the Phi Delta Chi Professional Pharmacy Fraternity, both these General Policies & Procedures as well as the Accounting Policies and Procedures, may be amended from time-to-time by the Executive Council. Except during periods of emergency as determined by the Grand President, proposed amendments shall be submitted to the Executive Council at a duly called meeting of that body acting while a quorum is present.

Paragraph 1.02 Approval Required. The various policies and procedures may be amended only by a favorable vote of at least a two-thirds of the Executive Council.

Paragraph 1.03 Emergency. In periods of emergency as determined by the Grand President, the Grand President may present and conduct the required vote by mail to the Executive Council Brothers.

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GP 2.00 - GRAND OFFICER DUTIES Paragraph 2.01. Duties of the Grand Past President (GPP). The office of the Grand Past President is occupied by the retiring Grand President until that person’s successor shall qualify. The Grand Past President shall provide counsel and assistance to the Grand President and other Fraternity officers and represent the Fraternity on the Board of Directors of the Pharmacy Leadership & Education Institute. The GPP shall deliver to that person’s successor all documents and property belonging to the office.

Paragraph 2.02. Duties of the Grand President. The duty of the Grand President (GP) shall be to call meetings of the Grand Council and the Executive Council to order at the appointed time; to preside at such meetings; to preserve order and decorum; to assess fines; to enforce the Fraternity’s Constitution and Bylaws; to act in all ways as the Chief Executive of the Fraternity; to represent the Fraternity on the Board of Directors of the Pharmacy Leadership & Education Institute; and to deliver to that person’s successor all documents and property belonging to the office. The Grand President may appoint Project Directors to achieve the Fraternity’s goals.

Paragraph 2.03. Duties of the GVPCA. The duty of the Grand Vice President for Collegiate Affairs (GVPCA) shall be to supervise the activities of the Regional Officers under the direction of the Grand Council and Executive Council. The GVPCA shall be responsible for the promotion of collegiate Chapter Standards, as approved by the Grand Council and published in the Fraternal Education Manual, the Chapter Excellence and Quality (ChEQ) Program, encourage and assist in the establishment of new collegiate Chapters as defined by the Executive Council in its policies and procedures, and shall deliver to that person’s successor all documents and property belonging to the office.

Paragraph 2.04. Duties of the GVPAA. The duty of the Grand Vice President for Alumni Affairs (GVPAA) shall be to supervise the activities of the Regional Officers under the direction of the Grand Council and Executive Council. Further, the Grand Vice President for Alumni Affairs shall promote participation of alumni Brothers, support activities of alumni Chapters, encourage and assist in the establishment of new alumni Chapters, assist alumni Brothers in assisting collegiate Brothers, and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 2.05. Duties of the GVPC. The duty of the Grand Vice President for Communications (GVPC) shall be to supervise the activities of the Regional Officers under the direction of the Grand Council and Executive Council. The primary responsibility of the GVPC is development and distribution of publications and other information related to the Fraternity. These publications include the journal known as THE COMMUNICATOR, which is to be published in print, and the e-COMMUNICATOR, which is to be published digitally. Other sources of information supervised by the GVPC include the national web site and digital media platforms. The GVPC shall deliver to that person’s successor all documents and property belonging to the office.

Paragraph 2.06. Duties of the GVPSA. The duty of the Grand Vice President for Student Affairs (GVPSA) shall be to supervise the activities of the Regional Officers under the direction of the Grand Council and Executive Council. It shall be that person’s duty to implement and promote participation in the Dale W. Doerr Achievement Award Program and to promote attendance by Collegiate Brothers at Fraternity meetings. The GVPSA shall be responsible for organizing and coordinating the judging of materials from the Achievement Award Program, with support of the Executive Director and following procedures defined by the Executive Council. The GVPSA shall deliver to that person’s successor all documents and property belonging to the office.

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Paragraph 2.07. Duties of the Executive Director.

(a) The Executive Director shall keep a complete record of all proceedings of the Grand Council, of the Executive Council, and of the office (including the Fraternity’s archives); shall keep a complete record of the rental of official jewelry, pins and other items purchased for or sold by the Executive Council to the individual Chapters or Brothers; shall direct the inspection of Chapters and shall serve as an intermediary between the individual Chapters and the other officers of the Executive Council.

(b) The Executive Director shall service as the Fraternity’s chief operating officer.

(c) The Executive Director shall serve as a nonvoting, ex officio member of the Board of Directors of the Pharmacy Leadership & Education Institute.

(d) The Executive Director shall collect funds of any nature due the Grand Council or the Fraternity; shall disburse such funds only upon the order of the Grand President, the Grand Council, or the Executive Council; shall make a complete accounting of such receipts and disbursements to the Grand Council at each meeting; and shall deliver to that person’s successor all documents and property belonging to the office.

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GP 3.00 - COLLEGIATE CHAPTER OFFICER DUTIES Paragraph 3.01. Duties of Worthy Chief Counselor (WCC). It shall be the duty of the Worthy Chief Counselor to call meetings to order at the appointed time; to preside over meetings; to decide points of order; to preserve decorum; to enforce the Fraternity’s Constitution and Bylaws, the Chapter Constitution, the Chapter Bylaws, and the House Rules (where applicable); to assess all fines; to act in all ways as the chief executive of the Chapter; and to turn over to that person’s successor all documents and property belonging to the office. The WCC shall appoint at least one alumni Brother to audit the financial and other records of the Worthy Keeper of Finance and the Worthy Keeper of Records & Seals of the collegiate Chapter once a year, unless the Chapter finances and other records are subject to oversight as defined by the written policy of the host school.

Paragraph 3.02. Duties of Worthy Vice Counselor (WVC). It shall be the duty of the Worthy Vice Counselor to assist the Worthy Chief Counselor; perform all the duties and exercise all the authority of the WCC when the WCC is absent; and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.03. Duties of Worthy Correspondent (WC). It shall be the duty of the Worthy Correspondent to receive all incoming correspondence; to prepare and mail all outgoing correspondence; to coordinate and submit to the proper persons all materials for the Achievement Award Program; and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.04. Duties of Worthy Keeper of Records & Seals (WKRS). It shall be the duty of the Worthy Keeper of Records & Seals to keep a complete record of all the proceedings; to preserve manuscripts and records of the Chapter; to maintain a collection of chapter publications; to call the roll at each meeting; to perform all other duties pertaining to the office; and to deliver to that person’s successor all documents and property belonging to the office. The WKRS shall arrange for the upkeep of the Chapter’s library of publications and archives of documents.

Paragraph 3.05. Duties of Worthy Keeper of Finance (WKF). It shall be the duty of the Worthy Keeper of Finance to collect and keep all money, chattels, and securities of the Chapter; to render a written account of the same at each meeting; to pay all bills and obligations subject to the order of the Chapter; and to deliver to that person’s successor all documents and property belonging to the office. The WKF should have an assistant.

Paragraph 3.06. Duties of Worthy Prelate (WP). It shall be the duty of the Worthy Prelate to conduct and supervise inspirational and memorial exercises and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.07. Duties of Worthy Master-at-Arms (WMA). It shall be the duty of the Worthy Master-at- Arms to attend the door of the Council Chamber; to receive the password; to prepare the Council Chamber; to have charge of the Regalia and of all candidates for initiation; and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.08. Duties of Worthy Inner Guard (WIG). It shall be the duty of the Worthy Inner Guard to attend the door during initiation, to assist the Worthy Master-at-Arms; to perform all the duties of the WMA when the WMA is absent; and to deliver to that person’s successor all documents and property belonging to the office.

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Paragraph 3.09. Duties of Worthy Alumni Liaison (WAL). It shall be the duty of the Worthy Alumni Liaison to coordinate communication between each collegiate Chapter, alumni Brothers and alumni Chapters; to assist with the publications of the Chapters; to promote national alumni membership; and to deliver to that person’s successor all documents and property belonging to the office.

Paragraph 3.10. General Officer Duties. A Chapter may require of its officers any additional duties necessary but not specifically mentioned in the Fraternity’s Constitution or Bylaws or this Policy.

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GP 4.00 - COLLEGIATE CHAPTER COMMITTEES Paragraph 4.01. Standing Committees. The minimum required committees of each collegiate Chapter shall be as described in this Policy. Additional committees may be provided for as each collegiate Chapter deems appropriate. A Chapter may require of its committees any additional duties necessary but not specifically mentioned in the Fraternity’s Constitution or Bylaws or this Policy.

Paragraph 4.02. Executive Committee. The Executive Committee shall be chaired by the Worthy Chief Counselor and shall also include the Worthy Vice Counselor, Worthy Correspondent, Worthy Keeper of Records & Seals, Worthy Keeper of Finance, and other Brothers as deemed appropriate. It shall be the duty of the Executive Committee to interpret and implement the policies of the collegiate Chapter; and to settle all misunderstandings and irregularities not covered by specific articles in the Fraternity’s Constitution and Bylaws, the Chapter Constitution, the Chapter Bylaws, or the House Rules (where applicable).

Paragraph 4.03. Finance & Budget Committee. The Finance & Budget Committee shall be chaired by the Worthy Keeper of Finance and shall also include the Worthy Chief Counselor, Worthy Vice Counselor, other Brothers as deemed appropriate, and at least one Chapter Advisor. It shall be the duty of the Finance & Budget Committee to review all the books and financial accounts of the Chapter at least every two months during the academic year and report the same to the Chapter at the next regular meeting.

Paragraph 4.04. Membership Committee. The Membership Committee shall consist of three or more Brothers to be appointed by the Worthy Chief Counselor at the first regular meeting of the term of office. It shall be the duty of the Membership Committee to investigate the eligibility and character of any person whose name may be proposed for membership.

Paragraph 4.05. Social Committee. The Social Committee shall consist of three or more Brothers to be appointed by the Worthy Chief Counselor at the first regular meeting of the term of office. It shall be the duty of the Social Committee to provide for the entertainment of guests and to coordinate all matters of a social nature pertaining to the Chapter.

Paragraph 4.06. Achievement Award Committee. The Achievement Award Committee shall consist of three or more Brothers to be appointed by the Worthy Chief Counselor with the advice and consent of the Worthy Correspondent at the first regular meeting of the term of office. It shall be the duty of the Achievement Award Committee to coordinate all matters associated with the Chapter’s participation in the Achievement Award Program.

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GP 5.00 - COLLEGIATE CHAPTER MEETINGS Paragraph 5.01. Meetings.

(a) Regular meetings of each collegiate Chapter shall be held at least once in each two-week period during regular school sessions.

(b) At least one meeting held each month must be a Formal Meeting. Formal Meetings shall include the ceremonial opening and closing of the business meeting using Fraternity Ritual and Regalia.

(c) The Worthy Chief Counselor may call special meetings and must call one on the written request of at least three Brothers.

Paragraph 5.02. Quorum. A simple majority of the collegiate Brothers on the Chapter’s official roster, excluding those on school-mandated Pharmacy practice experiences and Brothers at a satellite campus, shall constitute a quorum for the transaction of business at any meeting of a collegiate Chapter.

Paragraph 5.03. Agenda for Regular Meetings. In all regular meetings of the collegiate Chapter, the following order shall be observed:

1. Call to Order 2. Roll Call 3. Inspirational Exercises (optional) 4. Reading of Minutes 5. Reports of Officers 6. Reports of Committees 7. Election or Installation of Officers 8. Proposals for Membership 9. Initiation 10. Unfinished Business 11. New Business 12. Fines and Appeals 13. Remarks for the Good and Welfare of the Fraternity 14. Appointment of Committees 15. Second Roll Call 16. Adjournment 17. Inspirational Exercises (optional)

Paragraph 5.04. Parliamentary Procedures. In all parliamentary rulings not provided for in the Constitution or Bylaws, each collegiate Chapter shall be governed by the most recent revision of Robert’s Rules of Order.

Paragraph 5.05. Unexcused Absences. Any collegiate Brother who misses any meeting of the Chapter without satisfactory excuse shall be fined a sum determined by the Chapter. For an excuse to be satisfactory, such excuse must be presented to the Worthy Chief Counselor in writing prior to the meeting.

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GP 6.00 - FEES & ACCOUNTS Paragraph 6.01. Collegiate Chapter Fees. Each collegiate Chapter shall have the power to regulate the amounts of, and all matters pertaining to, dues, fines, and the levy of assessments of its collegiate Brothers not otherwise specified in the Fraternity’s Constitution or Bylaws.

Paragraph 6.02. Accounts.

(a) Accounts for collegiate Brothers and Candidates shall be payable one billing term (monthly, quarterly, or semesterly) in advance, and shall be due on the first of each billing term. They shall become delinquent if not paid by the time specified by the local Chapter Bylaws and shall be subject to a fine of ten percent.

(b) A delinquent collegiate Brother (or Candidate) believing that existing circumstances warrant being exempt from suspension, may, before the twentieth day of the billing period, appear before the appropriate committee and state reasons for claiming exemption. If the appropriate committee advises that an exemption from suspension is appropriate, such collegiate Brother (or candidate) shall furnish a promissory note for the full amount of the indebtedness and shall arrange to pay such note in full. Provided scheduled payments are timely made under such note, the delinquent collegiate Brother (or Candidate) shall not be suspended because of the delinquencies covered by the note.

(c) Any collegiate Brother (or Candidate) remaining in arrears at the end of a billing term and not having an exemption, shall, at the expiration of that time, be automatically suspended from the collegiate Chapter, which shall notify the Executive Director’s office in writing. The collegiate Brother shall surrender such Brother’s pin (or Candidate pin) to the Worthy Chief Counselor but shall be permitted continued residence in the collegiate Chapter House (if applicable) but shall not be allowed to board there or attend or take part in any of the collegiate Chapter meetings or activities.

(d) The suspension shall continue until such collegiate Brother’s account is paid in full (including rent and collegiate Chapter dues).

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GP 7.00 - REGIONAL OPERATIONS Paragraph 7.01. Regions. The collegiate Chapters of the Fraternity shall be divided into regions by the Executive Council, to facilitate communication and organization.

Paragraph 7.02. Regional Officers. Regional Directors for Collegiate Affairs, Alumni Affairs and Communication may be appointed by the Executive Council and overseen by the Grand Officers to assist in the administration of the region. A Regional Correspondent shall be elected at each Regional Conference or at Grand Council for each Region.

Paragraph 7.03. Regional Correspondent.

(a) A Regional Correspondent shall be elected at each Regional Conference or at Grand Council for each Region.

(b) Candidates for each office of Regional Correspondent must be in good academic standing, must have at least one academic year remaining as a collegiate Brother at a school of Pharmacy within the region, and must attend such Brother’s respective Regional Conference or Grand Council in order to be considered for election.

Paragraph 7.04. Duties of the Regional Correspondent.

(a) The duties of the Regional Correspondent shall be to call meetings of the Regional Conference to order at the appointed time; to preside at such meetings; to preserve order and decorum; and to further act as the executive officer of the region.

(b) The Regional Correspondent shall keep a complete recording of all proceedings of the region including a ledger of the attendant expenses during the term; shall present to the Regional Conference a report with recommendations, covering the proceedings and acts of the term; and shall deliver to that person’s successor all documents and property belonging to the office.

(c) The Regional Correspondent shall aid collegiate Chapters with professional projects, fund raising, membership recruitment, participation in the Achievement Award Program, attendance at Fraternity meetings, and to offer other assistance as needed.

Paragraph 7.05. Regional Correspondent Succession. In the event of a Regional Correspondent vacancy, the Executive Council shall have thirty days to gather applications and present the applicant information to the Chapters in the affected region. The Chapters shall then have thirty days to vote by ballot. This process shall be completed with the same voting procedures used during Regional Conferences, except that the Region does not need to convene, and a non-response shall be deemed an abstention. If insufficient affirmative votes are cast within thirty days, the Executive Council shall appoint a Regional Correspondent.

Paragraph 7.06. Regional Conference Meetings.

(a) Each Region shall convene each year that the Grand Council does not convene.

(b) Rotation of meeting sites will be based on Greek alphabetical sequence of chapter names. Exceptions may be approved by the Executive Council.

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(c) Regional caucuses shall be held at least twice during Grand Council.

(d) Quorum for business sessions shall consist of Delegates from at least fifty percent of collegiate Chapters in the region.

(e) There shall be one collegiate Delegate from each collegiate Chapter; one alumni Delegate from each collegiate Chapter that is not affiliated with an alumni Chapter; and one alumni Delegate from each alumni Chapter. Each Regional Officer in attendance shall have one vote. No Regional Officer may serve or vote as a Delegate from a Chapter.

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GP 8.00 - OFFICIAL EMBLEMS Paragraph 8.01. Official Pin.

(a) The Official Pin of the Fraternity shall be of high quality, the gold composition of which shall be determined by the Executive Council and fitted with a durable safety clasp. The Official Pin shall be an equilateral triangle pin, with point at the bottom, one-half inch in size, having a wide beveled border and a raised black enamel center. The letters Phi Delta Chi to be shown in gold, flush with the surface of the black enameled center, the Delta slightly larger than the Phi and Chi. Or in the alternative, the Official Pin may be a crown set jeweled pin of the same size and description, but with stones set in the border and held in place with separate clamps.

(b) The Official Pin shall be worn over the heart by all Brothers.

(c) The Official Pin shall be purchased by a Chapter from the official jeweler through the Executive Director. The Executive Director may appoint a Pin Custodian who shall perform the duties of the Executive Director in authorizing the official jeweler to fill orders for jewelry. The official jeweler shall be determined by the Executive Council.

(d) The design of the Official Pin shall not be used on any favor or other article of jewelry.

(e) No person who is not a Brother of the Fraternity, except a Brother’s mother, father, sister, Brother, daughter, son, spouse, or fiancée, shall be allowed to wear the Official Pin.

Paragraph 8.02. Identification Pin. The Identification Pin of the Fraternity shall be composed of three Greek letters, Phi, Delta, and Chi, combined in horizontal or diagonal position or a miniature coat-of-arms.

Paragraph 8.03. Candidate Pin. The Candidate Pin which shall be the shape of the Official Pin but one- quarter inch in size, with wine enameled border finished gold plate.

Paragraph 8.04. Identification Card. An Identification Card shall be issued to all Brothers. Such cards are to be printed by the National Office for presentation to a new Brother along with a certificate when financial obligations of initiation are paid. Such cards are to be of a size to fit a wallet.

Paragraph 8.05. Coat-of-Arms. The Coat-of-Arms of the Fraternity shall be that Coat-of-Arms as adopted by the Grand Council in 1911.

Paragraph 8.06. Plaque. The Plaque of the Fraternity shall be the Five-inch Wall Plaque as adopted by the Grand Council in 1931.

Paragraph 8.07. Banner. The Banner of the Fraternity shall be the Banner as adopted by the Grand Council in 1950.

Paragraph 8.08. Flag. The Flag of the Fraternity shall be the Flag as adopted by the Grand Council in 1973.

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GP 9.00 - THE COMMUNICATOR

Paragraph 9.01. Submission to THE COMMUNICATOR. Each Collegiate Chapter shall submit such information for each issue of THE COMMUNICATOR as required by the Executive Council. Each Chapter failing to make their required submission shall be fined an amount determined by the Executive Council.

Paragraph 9.02. Collegiate Subscription. Each Collegiate Brother shall receive a subscription to THE COMMUNICATOR.

Paragraph 9.03. Alumni Subscription. Dues-paying Alumni Brothers shall receive a subscription to THE COMMUNICATOR

We recommend:

1. We recommend approving the Policies & Procedures as written.

2. We recommend the following revisions: ______

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Governance Committee 2019-4-3: Executive Session

Proposal Summary: Section 5(c) (Meetings) of Article IV of the Constitution shall be amended and restated in its entirety as follows:

(c) Except when a meeting is called into executive session and only for that time the meeting is in executive session, meetings of the Grand Council and the Executive Council shall be open to any Brother of the Fraternity in good standing.

Background:

The Executive Council felt it was important to mention the option of Executive Session during both Executive Council meetings and during Grand Council business meetings.

Executive Session during EC meetings are utilized anytime a topic is discussed in which only the Grand Officers wish to discuss amongst themselves. For instance, when the Executive Director’s contract is being reviewed and discussed the EC will go into Executive Session.

Executive Session during Grand Council would be utilized if a Delegate requested due to the sensitivity of the topic being discussed. This could occur if a Brother or Chapter wished to appeal an expulsion or a Risk Management violation in which sanctions were imposed. This would allow privacy regarding the discussion of the topic to only the voting Delegates.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Constitution Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Article III, Section 7 Article III, Section 7 Article IV, Section 5c Meetings of the Grand Council Except when a meeting is called (c) Except when a meeting is and the Executive Council shall into executive session and only called into executive session and be open to any Brother of the for that time the meeting is in only for that time the meeting is Fraternity in good standing. The executive session, mMeetings of in executive session, mMeetings Executive Director of the the Grand Council, Regional of the Grand Council, Regional Pharmacy Leadership & Conferences, and the Executive Conferences, and the Executive Education Institute shall be Council shall be open to any Council shall be open to any invited to attend meetings of Brother of the Fraternity in good Brother of the Fraternity in good the Executive Council as a standing. The Executive Director standing. nonvoting representative. of the Pharmacy Leadership & Education Institute shall be invited to attend meetings of the Executive Council as a nonvoting representative.

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We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: Friendly amendment only to add in “Regional Conferences” to match already approved change per committee for 2019-4-1. ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-4: Parliamentary Rulings

Proposal Summary: A new Section 5(d) (Meetings) shall be added to Article IV of the Constitution as follows:

(d) In all parliamentary rulings not provided for in the Fraternity’s Constitution and Bylaws, the Grand Council and the Executive Council shall be governed by the most recent revision of Robert’s Rules of Order.

Background:

The Executive Council recognized that nowhere in our current C&B do we outline that we function under the rules of Robert’s Rules of Order. This provision will clarify in writing our current process.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Constitution Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Article III, Section 7 Article III, Section 7 (add new b) Article IV, Section 5: Meetings Meetings of the Grand Council (a) Meetings of the Grand (Add new d) and the Executive Council shall Council and the Executive (d) In all parliamentary rulings be open to any Brother of the Council shall be open to any not provided for in the Fraternity in good standing. The Brother of the Fraternity in good Fraternity’s Constitution and Executive Director of the standing. The Executive Director Bylaws, the Grand Council, Pharmacy Leadership & of the Pharmacy Leadership & Regional Conferences, and the Education Institute shall be Education Institute shall be Executive Council shall be invited to attend meetings of invited to attend meetings of governed by the most recent the Executive Council as a the Executive Council as a revision of Robert’s Rules of nonvoting representative. nonvoting representative. Order. (b) In all parliamentary rulings not provided for in the Fraternity’s Constitution and Bylaws, the Grand Council, Regional Conferences, and the Executive Council shall be governed by the most recent revision of Robert’s Rules of Order.

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We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: Friendly amendment only to add in “Regional Conferences” to match already approved change per committee for 2019-4-1. ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-5: Grand Council Rules

Proposal Summary: Number 1 (Minutes) of Chapter I of the Bylaws shall be amended and restated in its entirety as follows:

Number 1. Grand Council Rules.

(a) The Grand Council may convene for official business if at least one-half of the eligible Delegates are present.

(b) The Executive Council shall issue rules at the start of each Grand Council related to decorum, recognition, discussion of motions, evaluation of candidates for office, and similar matters.

(c) In all parliamentary rulings not provided for in the Fraternity’s Constitution or Bylaws, the Fraternity shall be governed by the most recent revision of Robert’s Rules of Order.

(d) The Executive Director or a representative shall record the minutes of the Grand Council and distribute a copy of such minutes within ninety days after the end of Grand Council to each Chapter and elected Grand Officer.

Background:

We currently do not have a minimum number of Delegates which must be in attendance in order to conduct business at Grand Council. Therefore, we wanted to specify minimums for Chapter representation and voting Delegates to conduct business.

The Executive Council recognized that we should define simple Grand Council rules. These include following Robert’s Rules of Order during our proceedings, outlining simple decorum expectations, and also included our current process of recording and distributing our minutes.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Bylaws – Chapter I, Bylaws – Chapter I, Number 11 Bylaws - Chapter I, Number 1: Number 11 (a) The Grand Council may Minutes Grand Council Rules The Executive Director convene for official business if (a) The Grand Council may or a representative shall at least one-half of the eligible convene for official business if record the minutes of Delegates are present. at least one-half a majority the Grand Council and

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distribute these minutes (b) The Executive Council shall of the eligible Delegates is to each of the collegiate issue rules at the start of each are present. Chapters, alumni Grand Council related to (b) The Executive Council shall Chapters, and Grand decorum, recognition, issue rules at the start of each Officers within 90 days discussion of motions, Grand Council related to after the end of Grand evaluation of candidates for decorum, recognition, Council. office, and similar matters. discussion of motions, (c) In all parliamentary rulings not evaluation of candidates for provided for in the Fraternity’s office, and similar matters. Constitution or Bylaws, the (c) In all parliamentary rulings not Fraternity shall be governed by provided for in the Fraternity’s the most recent revision of Constitution or Bylaws, the Robert’s Rules of Order. Fraternity shall be governed (d) The Executive Director or a by the most recent revision of representative shall record the Robert’s Rules of Order. minutes of the Grand Council (d) The Executive Director or a and distribute a copy of such representative shall record minutes within ninety days the minutes of the Grand after the end of Grand Council Council and distribute a copy to each Chapter and elected of such minutes within ninety Grand Officer. these minutes to days after the end of Grand each of the collegiate Chapters, Council to each Chapter and alumni Chapters, and Grand elected Grand Officer. Officers within 90 days after the end of Grand Council.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: Amended Chapter 1 Number 1 (a) ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee (PASSED FOR CONSENT AGENDA) 2019-4-6: Appointment of Grand Council Officers

Proposal Summary: Number 3 (Appointed Grand Council Officers) of Chapter I of the Bylaws shall be amended and restated in its entirety as follows:

Appointed Grand Council Officers. The Grand President shall, for the duration of each Grand Council, appoint an Honorary Grand President, a Grand Parliamentarian, a Grand Master-At-Arms, a Grand Chaplain, and such other Grand Council Officers as are needed for the good of the Fraternity.

Background:

Currently only a Grand Master-at-Arms and Grand Chaplain are mentioned as appointed Grand Council Officers. The Executive Council felt a Grand Parliamentarian and Honorary Grand President should be included in this list as those are more frequently appointed than the currently listed. This provision still includes the statement “and others as needed for the good of the Fraternity” which will allow the EC to appoint additional positions if the need arises.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Chapter I, Number 7 Chapter I, Number 7 Chapter I, Number 3: The Grand President shall, for The Grand President shall, for Appointment of Grand Council the duration of the Grand the duration of each Grand Officers Council, appoint a Grand Council, appoint an Honorary The Grand President shall, for Master-At-Arms, a Grand Grand President, a Grand the duration of each Grand Chaplain, and such other Grand Parliamentarian, a Grand Council, appoint an Honorary Council Officers as are needed Master-At-Arms, a Grand Grand President, a Grand for the good of the Fraternity. Chaplain, and such other Grand Parliamentarian, a Grand Council Officers as are needed Master-At-Arms, a Grand for the good of the Fraternity. Chaplain, and such other Grand Council Officers as are needed for the good of the Fraternity.

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We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee (PASSED for CONSENT AGENDA) 2019-4-7: Removal of Fines

Proposal Summary: Number 5 (Fines) of Chapter I of the Bylaws shall be deleted in its entirety.

Background:

The Executive Council recognized that the fines outlined in this number are outdated and therefore it was determined to remove to assist in the modernization of the governing documents.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Chapter I, Number 10 Chapter I, Number 10 Chapter I, Number 5: Fines A fine imposed upon unexcused Recommend to Strike Chapter I, Recommend to Strike Chapter I, absence or tardiness of Number 10 Number 5 Delegates at Grand Council sessions shall be an amount set by Grand Council if deemed necessary.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee 2019-4-8: Removal of Grand Officer

Proposal Summary: A new Number shall be added to the end of Chapter I of the Bylaws, as follows:

Number 6. Removal of a Grand Officer. Any Grand Officer may be removed from office by the following procedure.

(a) A petition requesting impeachment signed by a majority of the voting members of the Executive Council shall be presented to the Grand President.

(b) This petition and the evidence for removal shall then be presented to the Executive Council at two consecutive Executive Council meetings. At each of these meetings the floor shall be open for a thorough discussion, including an opportunity for that the Grand Officer shall have the opportunity to present evidence in defense.

(c) At the second consecutive Executive Council meeting at which the petition is submitted and discussed, the Grand Officer may be removed from office by a removal vote of at least two-thirds of the Executive Council.

(d) If the officer in question is the Grand President, the Grand Past President shall preside during these proceedings.

Background:

There are currently steps outlined of how to remove a Worthy Officer (Chapter IV, Number 5) but we do not have steps outlined if a Grand Officer is needed to be removed. The Executive Council felt this was a missing piece and needed to be added.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Chapter I Chapter I Chapter I, Number 6 (new): Currently C&B Chapter I (insert as new Number 2) Removal of a Grand Officer. covers Grand Council and Any Grand Officer may be Any Grand Officer may be National Office with removed from office by the removed from office by the Numbers 1-16. (see 2017 following procedure. following procedure. C&B document for full text) (a) A petition requesting (a) A petition requesting impeachment signed by a impeachment signed by a majority of the voting majority of the voting members of the Executive members of the Executive

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Council shall be presented to Council shall be presented to the Grand President. the Grand President. (b) This petition and the (b) This petition and the evidence for removal shall evidence for removal shall then be presented to the then be presented to the Executive Council at two Executive Council at two consecutive Executive Council consecutive Executive Council meetings. At each of these meetings. At each of these meetings the floor shall be meetings the floor shall be open for a thorough open for a thorough discussion, including an discussion, including an opportunity for that the opportunity for that Grand Grand Officer shall have the Officer to present evidence in opportunity to present defense. evidence in defense. (c) At the second consecutive (c) At the second consecutive Executive Council meeting at Executive Council meeting at which the petition is which the petition is submitted and discussed, the submitted and discussed, the Grand Officer may be Grand Officer may be removed from office by a removed from office by a removal vote of at least two- removal vote of at least two- thirds of the Executive thirds of the Executive Council. The accused Grand Council. Officer shall not vote. (d) If the officer in question is the (d) If the officer in question is the Grand President, the Grand Grand President, the Grand Past President shall preside Past President shall preside during these proceedings. during these proceedings.

We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: Amended Chapter 1 Number 6(c) as written. ______

3. We recommend no revisions to the Constitution and Bylaws.

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Governance Committee (PASSED INTO CONSENT AGENDA) 2019-4-9: Initiation Fee

Proposal Summary: Number 2(b) of Chapter VI of the Bylaws shall be amended and restated in its entirety as follows:

(b) The pin and membership certificate of each Collegiate Brother shall be the property of the Collegiate Chapter to which such Brother paid the Initiation Fee.

Background:

This provision outlined steps of “renting” jewelry, however this process is outdated. It was determined by the Executive Council to remove in order to assist in the modernization of the governing documents.

The Proposed 2019 C&B language will be considered if the new proposed 2019 C&B package revisions are passed. The current 2017 C&B language will be considered if the new proposed 2019 C&B package revisions fail. Please see the full 2019 Proposed C&B Reconfigured for current proposed language versus what is being recommended below.

Proposed Bylaws Amendment:

Current Language Proposed Language Proposed 2019 C&B Language

Chapter III, Number 4 Chapter III, Number 4 Chapter VI, Number 2(b): The pin and membership The pin and membership Initiation Fees certificate of each Brother of certificate of each Brother of (b) The pin and membership the Fraternity shall be the the Fraternity shall be the certificate of each Collegiate property of the Collegiate property of the Collegiate Brother shall be the property of Chapter to which the Brother Chapter to which the Brother the Collegiate Chapter to which paid an Initiation Fee, said fee paid an Initiation Fee., said fee such Brother paid the Initiation to cover its rental to the Brother to cover its rental to the Brother Fee. A jeweled pin may be as long as the Brother is in good as long as the Brother is in good rented by the collegiate Brother standing. standing. instead of the regular pin if such Brother makes an additional A jeweled pin may be rented by A jeweled pin may be rented by payment to the Chapter of the payment to the Collegiate payment to the Collegiate difference in purchase price Chapter of the difference in Chapter of the difference in between the regular pin and purchase price between the purchase price between the the jeweled pin desired. regular pin and the jeweled pin regular pin and the jeweled pin desired. desired.

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We recommend:

1. We recommend approving as written.

2. We recommend the following revisions: ______

3. We recommend no revisions to the Constitution and Bylaws.

DRAFT 72nd Grand DRAFTCouncil Sponsors Appendix T

Alterum Level ($2000 or more) GEICO Insurance

Prescott Level ($500 - $999) Edward Pickett (Alpha Delta) - Grand Council Program Sponsor Kenny Walkup (Alpha Upsilon) - Grand Council Pin Sponsor

Doerr Level ($100 - $249) Kevin Anderson (Beta Omega) - Professional Development Roundtable Sponsor John Chris Adricula (Gamma Iota) Nisha Bhide (Beta Nu) - Professional Development Roundtable Sponsor Andrea Bourque (Rho) - Professional Development Roundtable Sponsor Christopher Burgess (Beta Beta) Joshua Caballero (Omega) - Professional Development Roundtable Sponsor Peggy Carver (Alpha) - Banquet Sponsor Ron Corey (Beta Gamma) Ryan Costantino (Eta) - Lanyard Sponsor Tim Dang (Omicron) - Banquet Sponsor Erica Diamantides (Beta Chi) - Professional Development Roundtable Sponsor Dena Dillon (Alpha) - Lanyard Sponsor John Grabenstein (Beta Gamma) - Professional Development Roundtable Sponsor Timothy Henderson (Alpha Theta) - Professional Development Roundtable Sponsor Lexie Hoffman (Alpha Iota) Tiffany Johnson (Gamma Eta) - Banquet Sponsor Jacob Northrup (Gamma Pi) - Lanyard Sponsor Tyler Prickette (Delta) - Professional Development Roundtable Sponsor Mathew Rosinski (Alpha Theta) Peter Ryan (Psi) - Lanyard Sponsor Joseph Simonsen (Beta Sigma) - Banquet Sponsor Brandon Sucher (Beta Rho) - Photo Sponsor Candace Sutton (Alpha Omega) - Banquet Sponsor Jason Varin (Theta) - Banquet Sponsor Ron Ward (Alpha Upsilon) Dirk White (Theta)

Franke Level (up to $50) Patrick Carey (Gamma Zeta) Lezlie Kotlyar (Gamma Upsilon) Robert Cisneros (Beta Kappa) Edward Larimer (Alpha Psi) Richard Dang (Omicron) Vivian Lee (Alpha Psi) Nicholas Farrar (Beta Delta) Emma Leffler (Alpha Omega) Philip Gorz (Alpha Sigma) Traci Thompson (Lambda) Julie Green (Beta Sigma) Joseph Swanson (Omega) Jessica Karlson (Alpha Sigma) Song You (Eta)

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